Brother DCP1400 User Manual

MANUAL
OWNER’S	DCP-1400
	version A

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: DCP-1400

Serial Number*:

Date of Purchase:

Place of Purchase:

*The serial number is on the back of the unit. Retain this manual with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

©1996-2001 Brother Industries, Ltd.

Brother Numbers

IMPORTANT

For technical and operational assistance, you must call the country where you purchased the DCP. Calls must be made from within that country.

Brother fax-back system

Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine.

If you can’t resolve a difficulty with your Brother DCP using this manual, call our fax-back system, and follow the voice prompts to receive faxed instructions about using the system and an index of fax-back subjects.

In USA: 1-800-521-2846

In Canada: 1-800-681-9838

1-514-685-5381 In Montreal

Frequently Asked Questions (FAQs)

The Brother Solutions Center is our one-step resource for all your

Digital Copier/Printer needs. You can download the latest software and utilities, read FAQs and troubleshooting tips, and go to the ‘Solutions’ section to learn how to get the most from your Brother product.

http://solutions.brother.com

You can check here for Brother Printer Driver updates.

For Customer Service

In USA: 1-800-284-4329 (voice) 1-908-575-8790 (fax)

1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

1-514-685-6464 (voice) In Montreal

Dealers/Service Centers (USA Only)

For the name of a Brother authorized dealer or service center, call 1-800-284-4357.

Service Centers (Canada Only)

For service center address in Canada, call 1-800-853-6660.

B R O T H E R N U M B E R S

i

Ordering Accessories and Supplies

IMPORTANT

For technical and operational assistance, you must call the country where you purchased the DCP. Calls must be made from within that country.

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

In USA:	1-888-879-3232		(voice)
	1-800-947-1445 (fax)
	http://www.brothermall.com
Description			Item
Toner			TN-430 (Able to print 3000 pages)
			TN-460 (Able to print 6000 pages)
Drum			DR-400
IEEE-1284 Bi-directional Cable			F2A046-10
Paper Cassette #2 (Option)			LT-400
Owner’s Manual			LE7096001

Product Registration (For USA Only)

To Complete Your DCP-1400 Registration On-Line:

1Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.

2Click On-Line Registration to register your product from the main menu.

ii O R D E R I N G A C C E S S O R I E S A N D S U P P L I E S

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

N O T I C E – D I S C L A I M E R O F W A R R A N T I E S iii

BROTHER THREE YEAR LIMITED HARDWARE WARRANTY

and EXCHANGE SERVICE FOR DCP-1400

(For USA Only)

This warranty gives you certain rights and you may also have other rights that may vary from state to state.

This warranty is given only to the first enduse purchaser of the accompanying product (referred to in this warranty as “this Product”).

What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty Period” is 3 years from the date of purchase and provides for: repair or replacement, at your option, during the first two years; and repair only during the third year. The “Warranty Period” for consumable items, such as Toner, Drums, Print Heads, Ink Cartridges, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whichever is shorter.

What is NOT covered: This warranty is VOID

— that is, this Product has no warranty — if: (1) you did not purchase this Product from an authorized Brother reseller within the United States, (2) this Product has been serviced, modified or tampered with by anyone other than an Authorized Service Representative of Brother, (3) the serial number has been modified, defaced or removed from this Product, (4) this Product has been abused or damaged, or, the recommended monthly volume has been exceeded, (5) non Brother®-brand or non Brother approved parts, supplies, power supplies or other accessories have been used with this Product, or (6) this Product has been transported without the proper preparation and packaging.

What to do if you think your Product is defective: Call our Customer Service Hotline at 1-800-284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply Brother's representative with a copy of your dated bill of sale showing that this Product was purchased within the United States. For the name of your Brother Authorized Service Center, call 1-800- 521-2846. After contacting the Brother Authorized Service Center, you may be required to deliver or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

What Brother will do: Brother (or its Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or (at Brother's option) replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturer's specifications for new products. The repaired or replacement product will be returned to you at no cost.

Exchange Service: When an exchange is authorized, Brother will exchange your nonworking product with a refurbished or remanufactured product that conforms to the manufacturer's specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original nonworking product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product's malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number. Your credit card will be charged up to the cost of a new Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return air bill, signed by the courier.

iv D C P L I M I T E D W A R R A N T Y ( U S A )

BROTHER THREE YEAR LIMITED HARDWARE WARRANTY

and EXCHANGE SERVICE FOR DCP-1400

(For USA Only)

Limitations: Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives. This Limited Warranty (and Brother's obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Product Support: Toll-free customer service and technical support is available for hardware operational assistance at 1-800-284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax-back system at 1-800-521- 2846 or Brother's Internet Web Site (www.brother.com). Now you can visit us online at (www.brothermall.com), your complete source for genuine Brother Accessories and Supplies.

BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial number and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service.

Model # ________________________

Serial # _________________________

Date of purchase:_________________

Store where purchased: ____________

Location of store: _________________

Important: We recommend that you keep all original packing materials, in the event that you ship this product.

v	D C P L I M I T E D W A R R A N T Y ( U S A )

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service

Centers, will repair this DCP/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables

(including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a

Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the DCP/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the DCP/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service

Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the DCP/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED

INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO

THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its

Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the DCP/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this DCP/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER. Within Montreal, please call [phone]. Internet support: [e-mail] or browse

Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

vi L I M I T E D W A R R A N T Y ( C A N A D A )

Table of Contents

1

2

3

4

Getting to Know Your Digital Copier/Printer .............................	1-1
Using This Manual .....................................................................	1-1
Finding Information............................................................	1-1
Conventions Used in This Manual ......................................	1-1
DCP-1400 Control Panel Overview...........................................	1-2
Inserting Originals for Copying .................................................	1-4
Using the ADF (Automatic Document Feeder)...................	1-4
Using the Scanner Glass......................................................	1-5

Assembly and Connections.............................................................	2-1
Packing List................................................................................	2-1
Choosing a Location...................................................................	2-2
Important Safety Instructions ..............................................	2-3
Release the Scanner Lock....................................................	2-3
Assembly....................................................................................	2-4
Installing the Drum Unit Assembly
(with Toner Cartridge) ....................................................	2-4
Paper...........................................................................................	2-5
Acceptable Paper ................................................................	2-5
Paper Capacity of Paper Cassette ........................................	2-5
Paper Specifications for the Cassette ..................................	2-5
Manual Feed Slot.................................................................	2-6
Loading Paper in the Paper Cassette ...................................	2-6
Manual Feed Slot.................................................................	2-7
Connecting the DCP...................................................................	2-8

On-Screen Programming ...............................................................	3-1
User-Friendly Programming ......................................................	3-1
Menu Mode .........................................................................	3-1
Menu Selection Table..........................................................	3-2
Key Operations Table..........................................................	3-4
Custom Settings...............................................................................	4-1

Initial Setup ................................................................................	4-1
Setting Paper Size ...............................................................	4-1
Setting the Beeper Volume..................................................	4-1
Turning on Cassette #2 (Option) .........................................	4-1

T A B L E O F C O N T E N T S

vii

5

6

Setting Cassette Usage ........................................................	4-2
Setting the Print Density......................................................	4-2
Toner Save...........................................................................	4-2
Sleep Mode..........................................................................	4-3
Making Copies.................................................................................	5-1
Basic Copy Operations...............................................................	5-1
Making a Single Copy (Using the ADF) .............................	5-1
Making Multiple Copies (Using the ADF)..........................	5-1
Single or Multiple Copies (Using the Scanner Glass).........	5-2
Out of Memory Message .....................................................	5-2
Temporary Copy Settings...........................................................	5-3
Copying Using Multiple Settings ........................................	5-3
Using Enlarge/Reduce Key .................................................	5-4
Sorting Multiple Copies (Using the ADF) ..........................	5-5
Using the Options Key ........................................................	5-5
Paper Size........................................................................	5-6
Paper Type ......................................................................	5-6
Contrast ...........................................................................	5-6
Copy Mode (Type of Original)............................................	5-7
Special Layouts (Using the ADF) .......................................	5-7
Special Layouts (Using the Scanner Glass).........................	5-7
2 in 1 ...............................................................................	5-8
4 in 1 ..............................................................................	5-8
Poster...............................................................................	5-8
Changing Default Copy Settings................................................	5-9
Copy Mode (Type of Original)............................................	5-9
Copy Contrast....................................................................	5-10
Paper Type.........................................................................	5-10
For DOS Users.................................................................................	6-1
How to Use the Brother DCP with Your DOS Application
Software ..........................................................................	6-1
What Does the Remote Printer Console Do? ......................	6-1
Remote Printer Console Main Program ..........................	6-1
Installing the Remote Printer Console.................................	6-2
Using the Remote Printer Console Main Program ..............	6-3
Remote Printer Console.......................................................	6-4
Current Printer Status Information..................................	6-4
Printer Setup Category ........................................................	6-4
Print Setup Section..........................................................	6-4

viii T A B L E O F C O N T E N T S

7

8

Page Setup Section..........................................................	6-5
Font Configuration..........................................................	6-5
Other Configuration ........................................................	6-6
Console Configuration Category ....................................	6-6
Using the Brother DCP as a Printer..............................................	7-1
Special Printing Features............................................................	7-1
Windows® Printing..............................................................	7-1
Popular Printer Emulation Support .....................................	7-1
Remote Printer Console Program for DOS .........................	7-1
Bi-directional Parallel Interface ..........................................	7-1
Printing From Your PC ..............................................................	7-2
Multi-purpose Paper Cassette..............................................	7-2
Two-Sided Printing (Manual Duplexing)............................	7-2
Front Output Bin..................................................................	7-3
Manual Feed Slot.................................................................	7-3
Loading One Sheet of Paper ...........................................	7-4
Loading More than One Sheet of Paper..........................	7-4
Printing on Thicker Paper and Card Stock .....................	7-5
Simultaneous Operation .............................................................	7-6
Choosing Acceptable Paper .......................................................	7-6
Printer Operation Key ................................................................	7-7
Reset Key.............................................................................	7-7
Printing the Internal Font List .............................................	7-7
Printing the Print Configuration List...................................	7-7
Restoring Factory Default Settings .....................................	7-7
Printer Driver Settings (For Windows® Only).............................	8-1
Using the Brother DCP-1400 Printer Driver..............................	8-1
Features in the Printer Driver
(For Windows® 95/98/Me and Windows NT® 4.0 Users)......	8-1
Basic Tab....................................................................................	8-2
Paper Size ............................................................................	8-3
Multiple Page.......................................................................	8-3
Border Line..........................................................................	8-3
Orientation...........................................................................	8-3
Copies ..................................................................................	8-3
Collate..................................................................................	8-4
Media Type..........................................................................	8-4
Advanced Tab ............................................................................	8-5
Print Quality (*1).................................................................	8-5

T A B L E O F C O N T E N T S

ix

Resolution .......................................................................	8-5
Toner Save ......................................................................	8-5
Print Setting
(For Windows® 95/98/98SE/Me Users Only).................	8-6
Duplex Printing (*2)............................................................	8-6
Manual Duplex................................................................	8-6
Binding Offset.................................................................	8-6
Watermark (*3) ...................................................................	8-7
Print Watermark..............................................................	8-7
In Background.................................................................	8-7
Watermark Text ..............................................................	8-8
Watermark Bitmap..........................................................	8-8
Position ...........................................................................	8-8
Page Setting (*4) .................................................................	8-9
Device Options (*5) ..........................................................	8-10
Quick Print Setup ..............................................................	8-11
Administrator
(For Windows® 95/98/98SE/Me Users Only)...............	8-11
Print Date & Time .............................................................	8-12
Accessories Tab........................................................................	8-13
Paper Source Setting..........................................................	8-13
Default Source ...................................................................	8-13
Available Options ..............................................................	8-13
Support .....................................................................................	8-14
Brother Solutions Center ...................................................	8-14
Web Update .......................................................................	8-14
Check Setting.....................................................................	8-14
Features in the Printer Driver (For Windows® 2000) ..............	8-15
General Tab .......................................................................	8-15
Printing Preferences ......................................................	8-15
Layout Tab.........................................................................	8-16
*1 Orientation ...............................................................	8-16
*2 Pages Per Sheet ........................................................	8-17
Paper/Quality Tab..............................................................	8-17
*1 Paper Source ............................................................	8-17
*2 Media .......................................................................	8-18
Advanced Options.........................................................	8-18
*1 Paper /Output ...........................................................	8-18
*2 Graphic.....................................................................	8-19
*3 Document Options ...................................................	8-19
Device Settings Tab...........................................................	8-20
Installable Options ........................................................	8-20

x T A B L E O F C O N T E N T S

9 Using the Windows®-Based Brother MFL-Pro Control Center ... 9-1

Brother Control Center...............................................................	9-1
AutoLoad the Brother Control Center.................................	9-1
How to Turn Off AutoLoad.................................................	9-2
Using the Scan Keys ..................................................................	9-2
Using the Control Panel Keys ....................................................	9-2
Scan Image ..........................................................................	9-3
Scan/OCR ............................................................................	9-3
Scan to E-mail .....................................................................	9-3
Brother Control Center Features ................................................	9-4
Auto Configuration..............................................................	9-4
Scanning Operations............................................................	9-4
Copy Operations..................................................................	9-5
Scanner Settings for Scan and Copy ...................................	9-5
Global Settings ....................................................................	9-5
Setting Up the Scanner Configurations ...............................	9-6
To Access the Scanner Configuration Screen: ....................	9-6
Perform an Operation from the Control Center Screen.......	9-6
Scan to File.................................................................................	9-7
Scanner Settings ..................................................................	9-7
Destination Folder ...............................................................	9-8
Scan to E-mail ............................................................................	9-8
Scanner Settings ..................................................................	9-9
E-mail Application ..............................................................	9-9
File Attachments..................................................................	9-9
Conversion Options ...........................................................	9-10
Format ...........................................................................	9-10
Show QuickSend Menu ................................................	9-10
QuickSend List..............................................................	9-10
Scan to Word Processor ...........................................................	9-11
Scanner Settings ................................................................	9-11
Word Processor .................................................................	9-12
User-Defined Button ................................................................	9-13
Scanner Settings ................................................................	9-13
Target Application.............................................................	9-13
Copy .........................................................................................	9-14
Scanner Settings ................................................................	9-14
Copy Settings.....................................................................	9-14

T A B L E O F C O N T E N T S

xi

10

11

12

Using ScanSoft™ PaperPort® for Brother and
ScanSoft™ TextBridge® (For Windows® Only) ..........................	10-1
Using ScanSoft™ PaperPort® and TextBridge® .......................	10-1
Viewing Items in ScanSoft™ PaperPort® for Brother .......	10-2
Organizing Your Items in Folders .....................................	10-2
Links to Many Other Applications ....................................	10-3
Using ScanSoft™ TextBridge® OCR
(Converting Image Text to Text You Can Edit) ...........	10-3
Importing Items from Other Applications .........................	10-3
Exporting Items in Other Formats .....................................	10-4
Exporting an Image File................................................	10-4
Accessing the Scanner .......................................................	10-4
Scanning an Image into Your PC ......................................	10-5
Settings in the Scanner Window........................................	10-5
Image.............................................................................	10-5
Contrast .........................................................................	10-6
Custom ..........................................................................	10-6
PreScanning an Image .......................................................	10-7

Using Automatic E-Mail Printing................................................	11-1
For Windows® 95, 98, 98SE, Me Only ....................................	11-1
Main Features ....................................................................	11-1
To Access the On-Line Documentation........................	11-1
To Install Automatic E-mail Printing
(Optional Application): ............................................	11-1
Using the Brother DCP with a New Power Macintosh®
G3, G4 or iMac™/iBook ................................................................	12-1
Set up Your USB Equipped Apple® Macintosh® G3,G4, iMac™ or
iBook with
Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1........................................	12-1
Using Brother Printer Driver with Your Apple® Macintosh®.. 12-1
Using Brother TWAIN Scanner Driver with Your Apple®
Macintosh®............................................................................	12-3
Accessing the Scanner .......................................................	12-4
Scanning a Document into Your Macintosh G3, G4 or
iMac ..............................................................................	12-4
Settings in the Scanner Window........................................	12-5
Image.............................................................................	12-5
Scanning Area ...............................................................	12-5
Business Card Size........................................................	12-6

xii T A B L E O F C O N T E N T S

13

14

15

Miscellaneous ...............................................................	12-6
Contrast .........................................................................	12-6
PreScanning an Image .......................................................	12-7
Optional Accessories .....................................................................	13-1
Paper Cassette #2 (Option).......................................................	13-1
Troubleshooting and Routine Maintenance ...............................	14-1
Troubleshooting .......................................................................	14-1
Error Messages ..................................................................	14-1
Original Jams and Paper Jams..................................................	14-3
Original is Jammed in the top of the ADF Unit ................	14-3
Original is Jammed inside the ADF Unit ..........................	14-3
Paper Jam...........................................................................	14-4
Paper is Jammed in the Paper Cassette .........................	14-4
Paper is Jammed near the Drum Unit ...........................	14-5
Paper is Jammed in the Fuser Unit ...............................	14-5
If You Are Having Difficulty with Your DCP..................	14-6
Packing and Shipping the DCP ..............................................	14-11
Lock the Scanner Lock....................................................	14-11
Routine Maintenance..............................................................	14-14
Cleaning the Scanner.......................................................	14-14
Cleaning the Printer.........................................................	14-15
Cleaning the Drum Unit ..................................................	14-16
Replacing the Toner Cartridge ........................................	14-16
How to Replace the Toner Cartridge...............................	14-17
Replacing the Drum Unit.................................................	14-19
Important Information .................................................................	15-1
Regulations and warnings ........................................................	15-1
Laser Safety .......................................................................	15-1
FDA Regulations ..........................................................	15-1
Federal Communications Commission (FCC) Declaration
of Conformity (For USA Only) ....................................	15-2
Important.......................................................................	15-3
Industry Canada Compliance Statement
(For Canada Only) ........................................................	15-3
Important – About the Interface Cable..............................	15-3
Warranty ............................................................................	15-3
International ENERGY STAR® Compliance Statement...	15-3

T A B L E O F C O N T E N T S

xiii

Important Safety Instructions ...................................................	15-4
Trademarks...............................................................................	15-6
Glossary...........................................................................................	G-1
Specifications ...................................................................................	S-1
Product Description....................................................................	S-1
Paper...........................................................................................	S-1
Paper Specifications for the Cassette...................................	S-1
Manual Feed Slot.................................................................	S-1
Scanner .......................................................................................	S-1
Consumable Items ......................................................................	S-2
Electrical and Environment ........................................................	S-2
Printer .........................................................................................	S-3
TrueType Fonts on CD-ROM .............................................	S-3
Computer Requirements ......................................................	S-4
Parallel Interface..................................................................	S-5
USB (Universal Serial Bus) Interface .................................	S-5
TrueType Fonts on CD-ROM .............................................	S-5
Resident Fonts .....................................................................	S-6
Symbol Sets/Character Sets ............................................	S-6
Index ..................................................................................................	I-1

xiv T A B L E O F C O N T E N T S

1 1Getting to Know Your Digital Copier/Printer

Using This Manual

Thank you for purchasing a Brother Digital Copier Printer (DCP). This DCP has been designed to be simple to use, with LCD screen prompts to guide you through programming your DCP. However, you can use your DCP to its fullest potential by taking a few minutes to read this manual.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index in the back of this manual.

Conventions Used in This Manual

Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations of some of the LCD messages.

boldface	Bold typeface identifies a specific key on the DCP control panel.
italics	Italics typeface emphasize an important point, or refer you to related
	topic.
bubble dot	Bubble Dot typeface identifies the messages on the LCD of the DCP.
	Warnings detail precautions you must take to avoid possible
	personal injury.
	Cautions specify procedures you must follow or avoid to prevent
	possible damage to the DCP.
Note	Notes tell you the proper response for a situation that may
	occur.
	FYI tips provide details about how the current operation
	interacts with other features.
	Improper Setup alerts you to devices and procedures that are
	not compatible with the DCP.

G E T T I N G T O K N O W Y O U R D I G I T A L C O P I E R / P R I N T E R

1 - 1

DCP-1400 Control Panel Overview

6

5

4

7

8

9

1Stop

Press this key to cancel a copy operation. The original will be ejected.

2 (Left Arrow)

(Right Arrow)

Moves the LCD cursor through text and options.

3Numeric Keys

Use the numeric keys to enter the number of multiple copies (99 maximum).

4Toner Empty Icon

The Toner icon flashes on and off when toner is low, so you’ll know to order another toner cartridge. You will be able to print until the indicator stays on.

5LCD (Liquid Crystal Display)

LCD displays messages to help you set up and operate your DCP.

3 2 1

10

11

12

7Menu/Set

Lets you access the Menu and Programming mode and stores your settings in the DCP.

8Scan Keys:

Scan to E-mail

Press this key to start scanning an original into your E-mail application, setting it up automatically as an attachment.

Scan/OCR

Press this key to start scanning a text document. ScanSoft™ TextBridge® will convert it to editable text and display it in your word processor application for further editing.

Scan Image

Press this key to scan a color picture into your graphics application for viewing and editing.

6Print Key:

Reset

Clears data from the printer memory.

1 - 2 G E T T I N G T O K N O W Y O U R D I G I T A L C O P I E R / P R I N T E R

9Copy Keys (Temporary Settings):

Clear Settings

Resets your temporary copy settings back to the factory default settings. Use this key when you do not want to wait 45 seconds for the temporary settings to clear automatically.

Options

You can quickly and easily change your temporary settings for each copy.

Sort

Press this key to sort multiple copies.

Enlarge/Reduce

Lets you reduce or enlarge copies depending upon the ratio you select.

0Special (and Indicators)

You can change the layout of copies on the print media. Press this key until the Special Indicator you want is lit.

4in1 — Save paper by copying four pages onto one page.

2in1 — Save paper or create a booklet by copying two pages onto one page.

Poster — This option copies a different portion of the original on each of nine sheets of print media. Tape the sheets together to get a copy that is nine times the size of the original.

ACopy Mode (and Indicators)

Press to illuminate the LED that suits the type of original.

Auto — Select when the original contains both text and photographs.

Text — Select when the original contains only text.

Photo — Select when the original is a picture.

BCopy

Press this key to start copying an original that is in the ADF or on the scanner glass.

G E T T I N G T O K N O W Y O U R D I G I T A L C O P I E R / P R I N T E R

1 - 3

Inserting Originals for Copying

You can copy from either the ADF (Automatic Document Feeder) or from the scanner glass.

Using the ADF (Automatic Document Feeder)

The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the machine. Use standard (20 lb/75g/m2) paper when using the ADF. Always fan the pages well and stagger them.

Temperature:	68°F – 86°F (20°C – 30°C)
Humidity:	50% – 70%
Paper:	Xerox 4200	(20LB/LTR),
	Xerox 4024	(24LB/LTR)

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric. (To copy or scan this kind of document, see Using the Scanner Glass, page 1-5.)

■Make sure originals written with ink are completely dry.

■Originals must be from 5.8 to

8.5 inches wide, and from 5 to Original
14 inches long.	is Face Up
1Insert original face up, top	in the ADF
edge first.

2Adjust the paper guides to fit the width of your pages.

3Stagger multiple pages. Then place them in the ADF, until you feel the first page lightly touch the feed roller.

Document

Stopper

Stagger the Pages

4Pull up the document stopper.

1 - 4 G E T T I N G T O K N O W Y O U R D I G I T A L C O P I E R / P R I N T E R

Using the Scanner Glass

You can use the scanner glass to copy one page at a time, or pages of a book. Originals can be letter or A4 size. To use the scanner glass, the ADF must be empty. You can make multiple copies; however, if you want them sorted you must use the ADF.

Originals are Face Down on the Scanner Glass

1Lift the document cover.

2Using the document guidelines on the left, center the original face down on the scanner glass.

3 Close the document cover.	STACK	COPIES:01
	100%

If the original is a book or is thick, do not slam the cover or press on it or you may damage the machine.

4Press Copy to begin copying.

5Repeat Steps 1 to 4 for each page of your original.

Press Stop to cancel.

COPYING P.01

100%

G E T T I N G T O K N O W Y O U R D I G I T A L C O P I E R / P R I N T E R

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2 2Assembly and Connections

Packing List

Make sure you have the following items:

Bi-directional

Parallel Cable

Cable Tie

Filter Core

For USB Cable

CD-ROM

	Power Cord
	Owner’s	Paper Cassette
	Manual

Warranty

Resistration

Drum Unit Assembly (With free Standard Toner Cartridge – up to 3,000 pages)

Software

License

Agreement

Quick Setup

Guide

Accessory

Order Form

Caution

Do NOT throw away the filter cores and cable ties by accident. You will need them to meet FCC Emission Requirements when you connect the DCP to your computer using a USB cable or a bi-directional IEEE-1284 compliant parallel cable.

Note If an item is missing, call Brother Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or 1-514-685-6464 (in Montreal). See Ordering Accessories and Supplies, page ii for the correct item numbers.

Whenever you transport the DCP, use the packing materials that came with your DCP. If you do not pack the DCP correctly, you may void

your warranty.

2 - 1 A S S E M B L Y A N D C O N N E C T I O N S

Choosing a Location

Place your DCP on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the DCP near a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 90.5°F (10°–32.5°C).

Avoid placing your DCP in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the DCP to direct sunlight, excessive heat, moisture, or dust. Do not connect your DCP to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the DCP’s memory. Do not connect your DCP to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO! NO ! NO !

WARNING

■Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line or unplug the lines during a lightning storm.

■For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible.

A S S E M B L Y A N D C O N N E C T I O N S

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Important Safety Instructions

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1Do not use this product near appliances that use water, in a wet basement or near a swimming pool.

2Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

Release the Scanner Lock

Push the blue Scanner Lock Lever up to unlock the scanner.

This lever is located	Scanner Lock Lever
on the rear left
underside of the
scanner cover.

Lock Unlock

Caution

If the message CHECK SCAN LOCK appears on the LCD, unlock the scanner immediately, and then press Stop.

2 - 3 A S S E M B L Y A N D C O N N E C T I O N S

Assembly

Installing the Drum Unit Assembly

(with Toner Cartridge)

1 Unpack the drum unit assembly including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

2 Open the front cover of the DCP.

3Insert the drum unit assembly into the DCP.

4 Close the front cover.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 4

Paper

Acceptable Paper

Paper Type	Paper Size
Paper Cassette #1: cut sheet	Letter, Legal, A4, A5, ISO B5, Executive, A6, ISO B6
Manual Feed cut sheet	Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6,
Slot:	B6 (JIS/ISO) 2.75–8.5 × 4.57–14 inches (70–216 ×
	116–356 mm)
envelopes	COM-10, Monarch, C5, DL
post cards	—
labels and	Letter, A4
transparencies
We Recommend:
Cut sheet:	Xerox 4200DP 20 lb, Champion Paper One 20
	lb, Hammermill Laser Paper 24 lb
Labels:	Avery laser label #5160
Transparencies:	3M CG3300 for laser printers or equivalent

Paper Capacity of Paper Cassette

Paper Cassette #1:	Max. paper height is 1.06 inches (27 mm) (use the
	guides) or approx. 250 sheets of 20 lb. (75 g/m2)
	Letter/A4 paper, 10 transparencies.
Front Output Bin:	Approx. 150 sheets of 20 lb. (75 g/m2)
	Letter/A4 paper

Paper Specifications for the Cassette

	Cut Sheet
Basis Weight:	16 to 28 lb. (60 to 105 g/m2)
Caliper:	0.003 to 0.005 inches. (0.08 to 0.13 mm)
Moisture Content:	4% to 6% by weight

2 - 5 A S S E M B L Y A N D C O N N E C T I O N S

Manual Feed Slot

	Cut Sheet	Envelopes
Basis Weight:	16 to 43 lb.	20 to 24 lb.
	(60 to 161 g/m2)	(75 to 90 g/m2)
Caliper:	0.003 to 0.008 inches.	0.003 to 0.005 inches.
	(0.08 to 0.2 mm)	(0.084 to 0.14 mm)
Moisture Content:	4% to 6% by weight	4% to 6% by weight

Loading Paper in the Paper Cassette

1 Pull the paper cassette completely out of the DCP.

2Slide the paper width and length adjusters to the position for the paper size you are using.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 6

3Fan the paper well. Load paper in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m2) paper.

Maximum

Paper

Height

Guide

4 Slide the paper cassette into the DCP until it locks into place.

Manual Feed Slot

Use the manual feed slot to print or copy on envelopes, labels, transparencies, card stock or thicker paper:

The manual feed slot is above the paper cassette. Load paper or envelopes one at a time. You do not have to remove paper from the paper cassette.

You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot.

1Align the paper at the center of the manual feed slot and insert the paper into the manual feed slot until the front edge of the paper touches the paper feed roller.

2Adjust the paper guides to the width of the paper.

Manual

Feed

Slot

2 - 7 A S S E M B L Y A N D C O N N E C T I O N S

Connecting the DCP

1 Connect the power cord.

Power Cord

WARNING

=

■The DCP must be grounded using a 3-prong plug.

■Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line or unplug the lines during a lightning storm.

■Do not touch the rollers at the paper exit.

A S S E M B L Y A N D C O N N E C T I O N S

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3 3On-Screen Programming

User-Friendly Programming

We have designed your Multi-Function Center with on-screen programming. User-friendly programming helps you take full advantage of all the menu selections your DCP has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your DCP. All you need to do is follow the prompts as they guide you through the menu selections and programming options.

Menu Mode

You can access the Menu mode by pressing Menu/Set. The LCD shows:

	Then	1.GENERAL SETUP
	Press 1 for General Setup—OR—

Press 2 for Copy Operations—OR— 2.COPY

Press 3 for Printer Operations—OR— 3.PRINTER

When you enter Menu mode, your DCP scrolls a list of Main menu options from which you can choose. These menu options appear one after the other on the LCD. Select a menu by pressing Menu/Set when that option appears on the LCD. The LCD will scroll the options within that next menu.

You can scroll more quickly through options by pressing . Use to scroll

backward if you passed your choice or to see options in the opposite order. When the LCD shows your selection, press Menu/Set.

When you finish a setting, the LCD shows ACCEPTED.

If you want to exit the Menu mode, press Stop.

3 - 1 O N - S C R E E N P R O G R A M M I N G