Brother 9040CN User Manual

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Page 1

SOFTWARE USER’S GUIDE

MFC-9440CN MFC-9450CDN MFC-9840CDW DCP-9042CDN DCP-9040CN

Version A

CHN-ENG

Page 2

Section I Windows

1Printing 2

Using the Brother printer driver..................................................................................................................2

Printing a document...................................................................................................................................3

Duplex printing...........................................................................................................................................4

Guidelines for printing on both sides of the paper ...............................................................................4

Automatic duplex printing (Not available for MFC-9440CN and DCP-9040CN)..................................4

Manual duplex printing ........................................................................................................................5

Simultaneous scanning, printing and faxing ..............................................................................................6

Printer operation keys ................................................................................................................................6

Job Cancel...........................................................................................................................................6

Secure Key ..........................................................................................................................................6

Printer Emulation Support ...................................................................................................................7

Printing the Internal Font List...............................................................................................................8

Printing the Print Configuration List .....................................................................................................8

Test Print .............................................................................................................................................8

Duplex (MFC-9840CDW only) .............................................................................................................9

Output Color ........................................................................................................................................9

Restoring default printer settings.........................................................................................................9

Calibration .........................................................................................................................................10

Auto Registration ...............................................................................................................................10

Manual Registration...........................................................................................................................12

Status Monitor..........................................................................................................................................13

Turning on the status monitor............................................................................................................13

Monitoring the machine’s status ........................................................................................................14

Printer driver settings (For Windows Features in the Windows

Basic tab............................................................................................................................................16

Advanced tab.....................................................................................................................................19

Print Quality .............................................................................................................................................20

Duplex Printing ..................................................................................................................................21

Watermark .........................................................................................................................................21

Page Setting ......................................................................................................................................23

Device Options ..................................................................................................................................24

Support tab ........................................................................................................................................27

Accessories tab ................................................................................................................................28

Features in the BR-Script (PostScript

Device Settings tab ...........................................................................................................................29

Printing Preferences ..........................................................................................................................29

Advanced options ..............................................................................................................................31

Ports tab ...........................................................................................................................................35

printer driver ..................................................................................................16

) ....................................................................................................15

3™ language emulation) printer driver .....................................29

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2 Scanning 36

Scanning a document using the TWAIN driver........................................................................................36

TWAIN compliant...............................................................................................................................36

Accessing the Scanner ......................................................................................................................36

Scanning a document into the PC .....................................................................................................37

Settings in the Scanner Setup dialog box..........................................................................................40

Scanning a document using the WIA driver(For Windows

WIA compliant ...................................................................................................................................44

Accessing the Scanner ......................................................................................................................44

Scanning a document into the PC .....................................................................................................45

Scanning a document using the WIA driver

(For Windows Photo Gallery and Windows Fax and Scan users) ........................................................50

Accessing the scanner ......................................................................................................................50

Scanning a document into the PC .....................................................................................................51

Using the Scan key (For USB users).......................................................................................................54

Scan to USB (Not available for DCP-9040CN and DCP-9042CDN) .................................................55

Scan to E-mail ...................................................................................................................................58

Scan to Image ...................................................................................................................................59

Scan to OCR .....................................................................................................................................60

Scan to File........................................................................................................................................60

Using Presto!

PageManager®...............................................................................................................62

Features ............................................................................................................................................62

System requirements for Presto!

PageManager®...........................................................................62

XP/ Windows Vista™) ................................44

3 ControlCenter3 63

Using ControlCenter3 ..............................................................................................................................63

Switching the user interface ..............................................................................................................65

Turning the Auto Load feature off......................................................................................................65

SCAN.................................................................................................................................................65

CUSTOM SCAN ................................................................................................................................66

COPY ................................................................................................................................................66

PC-FAX (MFC-9440CN and MFC-9840CDW only)...........................................................................66

DEVICE SETTING.............................................................................................................................67

SCAN.......................................................................................................................................................68

Image (example: Microsoft

OCR (Word Processing program) ....................................................................................................70

E-mail ................................................................................................................................................70

File attachments ................................................................................................................................71

File.....................................................................................................................................................72

CUSTOM SCAN .....................................................................................................................................73

Customizing a user-defined button....................................................................................................74

COPY ......................................................................................................................................................79

PC-FAX (MFC models only) ....................................................................................................................81

Send ..................................................................................................................................................81

Receive/View Received .....................................................................................................................82

Address Book ....................................................................................................................................83

Setup .................................................................................................................................................83

DEVICE SETTING...................................................................................................................................84

Remote Setup(MFC models).............................................................................................................84

Quick-Dial (MFC models only)...........................................................................................................84

Status Monitor ..................................................................................................................................85

Paint)...................................................................................................68

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User’s Guide......................................................................................................................................85

4 Network Scanning 86

Before using Network Scanning ..............................................................................................................86

Network license .................................................................................................................................86

Configuring Network Scanning ..........................................................................................................87

Using the Scan key..................................................................................................................................90

Scan to E-mail (PC) ...........................................................................................................................90

Scan to E-mail (E-mail Server) (For MFC-9840CDW).......................................................................91

Scan to Image ...................................................................................................................................92

Scan to OCR .....................................................................................................................................93

Scan to File........................................................................................................................................94

Scan to FTP.......................................................................................................................................95

Scan to FTP Manual Method.............................................................................................................99

5 Remote Setup (MFC models only) 101

Remote Setup........................................................................................................................................101

6 Brother PC-FAX Software (MFC models only) 103

PC-FAX sending ...................................................................................................................................103

Setting up user information..............................................................................................................103

Sending setup..................................................................................................................................104

Setting up a cover page...................................................................................................................105

Entering cover page information......................................................................................................106

Sending a file as a PC-FAX using the Facsimile style user interface..............................................106

Sending a file as a PC-FAX using the Simple style user interface ..................................................108

Address Book ........................................................................................................................................109

Brother Address Book .....................................................................................................................110

Setting up a member in the Address Book ......................................................................................110

Speed Dial setup .............................................................................................................................111

Setting up a group for broadcasting ................................................................................................112

Editing member information.............................................................................................................112

Deleting a member or group............................................................................................................112

Exporting the Address Book ............................................................................................................113

Importing to the Address Book ........................................................................................................114

PC-FAX receiving ..................................................................................................................................115

Enabling PC-FAX on your machine .................................................................................................116

Running the PC-FAX Receiving software on your PC.....................................................................116

Setting up your PC ..........................................................................................................................117

Configuring the Network PC-FAX Receiving Settings .....................................................................118

Viewing new PC-FAX messages .....................................................................................................119

7 Firewall settings (For Network users) 120

Before using the Brother software .........................................................................................................120

For Windows

For Windows Vista™ users .............................................................................................................122

XP SP2 users ..........................................................................................................120

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Section II Apple® Macintosh

8 Printing and Faxing 126

Setting up Macintosh®...........................................................................................................................126

Printer operation key .............................................................................................................................127

Job Cancel.......................................................................................................................................127

Secure Key .....................................................................................................................................127

Printer Emulation Support ...............................................................................................................128

Printing the Internal Font List...........................................................................................................129

Printing the Print Configuration List .................................................................................................129

Test Print .........................................................................................................................................129

Duplex (MFC-9840CDW only) .........................................................................................................130

Output Color ....................................................................................................................................130

Restoring default printer settings.....................................................................................................130

Calibration .......................................................................................................................................130

Auto Registration .............................................................................................................................131

Manual Registration.........................................................................................................................132

Status Monitor........................................................................................................................................133

Updating the machine’s status ........................................................................................................133

Hiding or showing the window .........................................................................................................133

Quitting the window .........................................................................................................................133

Web Based Management (Network Connection Only) ....................................................................133

Color Calibration..............................................................................................................................134

Features in the printer driver (For Macintosh

Page Setup......................................................................................................................................135

Choosing page setup options ..........................................................................................................135

Cover Page (For Mac OS

X 10.4 or greater).................................................................................137

Layout..............................................................................................................................................137

Secure Print.....................................................................................................................................139

Print Settings ...................................................................................................................................140

Removing the Printer driver for Macintosh Using the BR-Script3 Driver (Post Script Features in the BR-Script (PostScript

Page Setup......................................................................................................................................150

Choosing Page setup options..........................................................................................................150

Cover Page (For Mac OS

X 10.4 or greater).................................................................................152

Layout..............................................................................................................................................152

Printer Features ...............................................................................................................................154

Sending a fax (MFC models only) .........................................................................................................156

For Macintosh

...............................................................................................................................156

) .....................................................................................135

..........................................................................................143

3 ™ language emulation printer driver) ..............................144

3 ™ language emulation) printer driver ...................................150

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9 Scanning 162

Scanning from a Macintosh®.................................................................................................................162

Accessing the scanner ....................................................................................................................162

Scanning an image into your Macintosh

.......................................................................................163

Pre-Scanning an image ...................................................................................................................164

Settings in the Scanner window ......................................................................................................165

Using the Scan key (For USB cable users) ...........................................................................................168

Scan to USB (Not available for DCP-9040CN and DCP-9042CDN) ...............................................169

Scan to E-mail .................................................................................................................................172

Scan to Image .................................................................................................................................173

Scan to OCR ...................................................................................................................................174

Scan to File......................................................................................................................................174

Using Presto!

PageManager®.............................................................................................................176

Features ..........................................................................................................................................176

System requirements for Presto!

PageManager®.........................................................................176

NewSoft Technical Support .............................................................................................................177

10 ControlCenter2 179

Using ControlCenter2 ............................................................................................................................179

Turning the AutoLoad feature off.....................................................................................................179

SCAN...............................................................................................................................................180

CUSTOM SCAN ..............................................................................................................................180

COPY / PC-FAX ..............................................................................................................................181

DEVICE SETTINGS ........................................................................................................................181

SCAN.....................................................................................................................................................182

Image (example: Apple

OCR (word processing application).................................................................................................183

E-mail ..............................................................................................................................................184

Supported file types .........................................................................................................................185

File...................................................................................................................................................186

CUSTOM SCAN ....................................................................................................................................187

User-defined button .........................................................................................................................187

Scan to Image .................................................................................................................................188

Scan to OCR ...................................................................................................................................189

Scan to E-mail .................................................................................................................................190

Scan to File......................................................................................................................................191

COPY / PC-FAX (PC-FAX is MFC-9440CN and MFC-9840CDW only)................................................193

DEVICE SETTINGS ..............................................................................................................................195

Remote Setup (MFC models only) ..................................................................................................195

Quick-Dial (MFC models only).........................................................................................................196

Status Monitor .................................................................................................................................196

PreView) ..................................................................................................182

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11 Network Scanning 197

Before using Network Scanning ............................................................................................................197

Configuring network scanning .........................................................................................................197

Using the Scan key................................................................................................................................199

Scan to E-mail (PC) .........................................................................................................................199

Scan to E-mail (E-mail server) (For MFC-9840CDW) .....................................................................200

Scan to Image .................................................................................................................................201

Scan to OCR ...................................................................................................................................202

Scan to File......................................................................................................................................203

Scan to FTP.....................................................................................................................................205

Scan to FTP Manual Method...........................................................................................................209

12 Remote Setup 211

Remote Setup (MFC models only) ........................................................................................................211

13 Index 213

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Section I

Windows

Printing 2 Scanning 36 ControlCenter3 63 Network Scanning 86 Remote Setup (MFC models only) 101 Brother PC-FAX Software (MFC models only) 103 Firewall settings (For Network users) 120

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Note

• The screens in this section are from Windows operating system.

• If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137. See Firewall settings (For Network users) on page 120.

Printing 1

XP. Screens on your PC may vary depending on your

Using the Brother printer driver 1

A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:

http://solutions.brother.com

Windows® Printing

The dedicated printer driver for Microsoft on the CD-ROM supplied with your Brother device. You can install them easily into your Windows

using our installer program. The driver supports our unique compression mode to enhance printing speed in

Windows custom paper size.

applications, and allows you to set various printer settings, including economy printing mode and

Windows® 2000 Professional/XP/Windows Vista™ are available

system

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Printing

Printing a document 1

When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information about the Paper Tray and Recommended paper.)

a From your application, choose the Print command.

If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX Printer* as your printer driver from the Print or Print Settings menu in your software application, and then click OK to begin printing. *(Where XXXX is your model name. If you are using a LAN cable to connect your machine then LAN will be in the printer driver name.)

Note

For Macintosh

b Your computer sends the data to the machine. The Data LED blinks in yellow and the machine starts to

print.

c When the machine finishes printing all the data, the LCD shows the machine status.

users, see Features in the printer driver (For Macintosh®) on page 135.

Note

You can choose the paper size and orientation in your application software. If your application software does not support your custom paper size, choose the next larger paper size. Then adjust the print area by changing the right and left margins in your application software.

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Printing

Duplex printing 1

The supplied printer driver supports duplex printing.

Guidelines for printing on both sides of the paper 1

 If the paper is thin, it may wrinkle.  If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP tray.  If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the

stack.

 When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.

If there is a paper jam, see Paper jams in the User’s Guide. If you have a print quality problem, see Improving the print quality in the User’s Guide.

Automatic duplex printing (Not available for MFC-9440CN and DCP-9040CN) 1

Note

• Use A4, Letter, Legal or Folio size paper when you use the automatic duplex printing function.

• Make sure that the back cover is closed.

• Make sure that the duplex tray is installed correctly in the printer.

• If paper is curled, straighten it and then put it back in the paper tray.

• Use regular paper. Do not use bond paper or thin paper.

a Put paper in the paper tray or MP tray. b For the Windows printer driver

1 Open the Properties dialog box in the printer driver.

2 From the General tab, click the Printing Preferences button.

3 From the Advanced tab, click the Duplex icon.

4 Make sure that Use Duplex Unit has been chosen.

5 Click OK. The printer will print on both sides of the paper automatically.

For the BR-Script printer driver

1 Open the Properties dialog box in the printer driver.

2 From the General tab, click the Printing Preferences button.

3 From the Layout tab, choose Orientation, Print on Both Sides (Duplex) and Page Order.

4 Click OK. The printer will print on both sides of the paper automatically.

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Printing

Manual duplex printing 1

The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or thick paper is not recommended.

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Printing

Simultaneous scanning, printing and faxing 1

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.

Printer operation keys 1

Job Cancel 1

To cancel the current print job, press Job Cancel. If the Data LED turns Yellow, there is data in the printer’s memory. You can clear the data that is left in the printer memory by pressing Job Cancel.

Secure Key 1

Secured data is password protected. Only those people who know the password will be able to print the secured data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.

a Press Secure.

Note

If the LCD displays No Data !, there is no secured data in the memory.

b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name. c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK. d To print the data, press a or b to choose Print. Press OK.

The machine prints the data. To delete the secured data, press a or b to choose Delete. Press OK.

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Printing

Printer Emulation Support 1

Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.

Your machine has the following emulation modes. You can change the setting by using the control panel or a web browser.

 HP LaserJet Mode

The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6 language of a Hewlett-Packard

Using this mode will allow your printer to run at its best with those applications.

 BR-Script 3 Mode

BR-Script is an original Brother page description language and a PostScript interpreter. This printer supports level 3. The BR-Script interpreter of this printer allows you to control text and graphics on the page.

For technical information about PostScript

• Adobe Systems Incorporated. PostScript Professional, 1999. ISBN: 0-201-37922-8

• Adobe Systems Incorporated. PostScript

1988. ISBN: 0-201-14396-8

• Adobe Systems Incorporated. PostScript Professional, 1985. ISBN: 0-201-10179-3

LaserJet laser printer. Many applications support this type of laser printer.

language emulation

commands, see the following manuals:

Language Reference, 3rd edition. Addison-Wesley

Language Program Design. Addison-Wesley Professional,

Language Tutorial and Cookbook. Addison-Wesley

Setting the Emulation mode 1

a For MFC models, press Menu, 4, 1.

For DCP models, press Menu, 3, 1.

b Press a or b to choose Auto, HP LaserJet or BR-Script 3. Press OK. c Press Stop/Exit

Note

We recommend that you set the emulation setting with your application software or network server. If the setting does not work properly, choose the required emulation mode manually using the control panel buttons of the machine.

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Printing

Printing the Internal Font List 1

You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose it.

a For MFC models, press Menu, 4, 2, 1.

For DCP models, press Menu, 3, 2, 1.

b Press Mono Start or Color Start. The machine prints the list. c Press Stop/Exit.

Printing the Print Configuration List 1

You can print a list of current printer settings.

a For MFC models, press Menu, 4, 2, 2.

For DCP models, press Menu, 3, 2, 2.

b Press Mono Start or Color Start. The machine prints the settings. c Press Stop/Exit.

Test Print 1

If you are having problems with print quality, you can do a test print.

a For MFC models, press Menu, 4, 2, 3.

For DCP models, press Menu, 3, 2, 3.

b Press Mono Start or Color Start. c Press Stop/Exit.

Note

If the problem appears on the printout, see Improving the print quality in the User’s Guide.

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Printing

Duplex (MFC-9840CDW only) 1

You can choose whether you want to automatically print on both sides of the printer.

a For MFC-9840CDW, press Menu, 4, 3. b Press a or b to choose Off, On(Long Edge) or On(Short Edge). c Press Stop/Exit.

Output Color 1

If the driver does not have color settings, you can choose the color settings.

a For MFC-9440CN and MFC-9450CDN, press Menu, 4, 3.

For MFC-9840CDW, press Menu, 4, 4. For DCP-9040CN and DCP-9042CDN, press Menu, 3, 3.

b Press a or b to choose Auto, Color or B&W. c Press OK.

d Press Stop/Exit.

Restoring default printer settings 1

You can return the machine’s printer settings to the default settings. Fonts and macros loaded to the machine’s memory will be cleared.

a For MFC-9440CN and MFC-9450CDN, press Menu, 4, 4.

For MFC-9840CDW, press Menu, 4, 5. For DCP-9040CN and DCP-9042CDN, press Menu, 3, 4.

b To restore the default settings, press 1.

To exit without making a change, press 2.

c Press Stop/Exit.

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Printing

Calibration 1

The output density for each color may vary depending on the environment the machine is in such as temperature and humidity. Calibration helps you to improve the color density.

a For MFC-9440CN and MFC-9450CDN, press Menu, 4, 5.

For MFC-9840CDW, press Menu, 4, 6. For DCP-9040CN and DCP-9042CDN, press Menu, 3, 5.

b Press a or b to select Calibrate. c Press OK. d Press 1 to select Yes. e Press Stop/Exit.

You can reset the calibration parameters back to those set at the factory.

a For MFC-9440CN and MFC-9450CDN, press Menu, 4, 5.

For MFC-9840CDW, press Menu, 4, 6. For DCP-9040CN and DCP-9042CDN, press Menu, 3, 5.

b Press a or b to Reset. c Press OK. d Press 1 to select Yes. e Press Stop/Exit.

Note

If an error message is displayed, press Stop/Exit and try again. For more information, see

Troubleshooting and routine maintenance in the User’s Guide.

Auto Registration 1

Registration 1

If solid areas of color or images have cyan, magenta or yellow fringes, you can use the auto-registration feature to correct the problem.

a For MFC-9440CN and MFC-9450CDN, press Menu, 4, 6, 1.

For MFC-9840CDW, press Menu, 4, 7, 1. For DCP-9040CN and DCP-9042CDN, press Menu, 3, 6, 1.

b To start, press 1.

To exit, press 2.

c Press Stop/Exit.

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Printing

Frequency 1

You can set the machine to carry out auto registration regularly, and also how often it occurs.

a For MFC-9440CN and MFC-9450CDN, press Menu, 4, 6, 2.

For MFC-9840CDW, press Menu, 4, 7, 2. For DCP-9040CN and DCP-9042CDN, press Menu, 3, 6, 2.

b Press a or b to choose Low, Medium, High or Off.

Press OK.

c Press Stop/Exit.

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Printing

Manual Registration 1

If color still appears incorrectly after auto-registration, you will need to perform manual registration.

a For MFC-9440CN and MFC-9450CDN, press Menu, 4, 7, 1.

For MFC-9840CDW, press Menu, 4, 8, 1. For DCP-9040CN and DCP-9042CDN, press Menu, 3, 7, 1.

b Press Mono Start or Color Start to start printing the color registration chart. c When the machine has finished printing the registration sheet, press 2 (Set Regist.) to correct the

color manually.

d Starting at 1 (Magenta Left) on the chart, check which colored bar has the most uniform print density and

enter its number into the machine using the a and b keys. Press OK. Repeat for 2 (Cyan Left), 3 (Yellow Left), 4, 5, 6 to 9.

e Press Stop/Exit.

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Printing

Status Monitor 1

The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam.

Turning on the status monitor 1

a Click the Start/AllPrograms/Brother/MFC-XXXX (or DCP-XXXX)/Status Monitor on your computer.

The Brother Status Monitor window will appear.

b Right-click on the Status Monitor window and choose Load Status Monitor on the Startup in the

menu.

c Right-click on the Status Monitor window and choose Location, and then choose the way to display the

status monitor on your computer— in the Tasktray, in the TaskTray (On Error) or on the desktop.

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Printing

Monitoring the machine’s status 1

The Status Monitor icon will change color depending on the machine status.

 A green icon indicates the normal stand-by condition.

 A yellow icon indicates a warning.

 A red icon indicates a printing error has occurred.

There are two locations where you can display the status monitor on your PC—in the tasktray or on the desktop.

Note

• You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the Status Monitor located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your computer.

• For more information about using the Status Monitor software, right click the Status Monitor icon and choose Help.

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Printing

Printer driver settings (For Windows®) 1

Note

For Macintosh

You can change the following printer settings when you print from your computer.

 Paper Size  Multiple Page  Orientation  Copies  Media Type

 Duplex / Booklet  Color / Mono  Paper Source  Print Quality

users, see Setting up Macintosh®on page 126.

 Color Mode

 Duplex printing (Manual Duplex printing

 Watermark

 Scaling

 Secure Print

/ Duplex printing with Duplex Unit3)

 Toner Save Mode

 Quick Print Setup

 Administrator

 Print Setting

 Header-Footer Print

 Color Calibration

These settings are not available with the BR-script printer driver for Windows®.

These settings are not available with the Macintosh printer driver or the BR-Script printer driver for Macintosh®.

This setting is not available for MFC-9440CN and DCP-9040CN.

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Printing

Features in the Windows® printer driver 1

For more information, see the Help text in the printer driver.

Note

• The screens in this section are from Windows operating system.

• You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the Printer Properties dialog box.

Basic tab 1

You can also change settings by clicking the illustration on the left side of the Basic tab.

XP. The screens on your PC will vary depending on your

a Choose the Paper Size, Multiple Page, Orientation, Copies and Media Type (1). b Choose the Duplex/Booklet setting (2)(Not available for MFC-9440CN and DCP-9040CN). c Choose the Colour/Mono setting (3). d Choose the Paper Source (4). e Click OK to apply your chosen settings.

To return to the default settings, click Default, then OK.

Paper Size 1

From the drop-down box choose the Paper Size you are using.

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Printing

Multiple Page 1

The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.

4 in 1 1 in 2x2 pages

Page Order 1

When N in 1 option is selected, the page order can be selected from the drop-down list.

Border Line 1

When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid border, dash border or no border around each page on the sheet.

Orientation 1

Orientation selects the position of how your document will be printed (Portrait or Landscape).

Portrait Landscape

Copies 1

The copies selection sets the number of copies that will be printed.

Collate 1

With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.

Collate box checked Collate box not checked

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Printing

Media Type 1

You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.

Plain Paper (Thick) Plain Paper Thick Paper Thicker Paper Bond Paper Label

Post card Envelopes Env. Thick Env. Thin Recycled Paper

Note

• When using heavier weight paper, envelopes or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper.

• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has been selected, choose Env.Thin.

Duplex / Booklet (Not available for MFC-9440CN and DCP-9040CN) 1

When you want to print a booklet or do duplex printing, use this function, and then from the Advanced tab, choose a Duplex Type (See Duplex printing on page 4).

Colour/Mono 1

You can change the Color/Mono settings as follows:

 Colour

When your document contains color and you want to print it in color, select this mode.

 Mono

Select this mode if your document has only black and greyscale text and/or objects. Mono mode makes the print processing speed faster than color mode. If your document contains color, selecting Mono mode prints your document in 256 levels of grey .

 Auto

The printer checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. This operation may reduce the total printing speed.

Note

If the Cyan, Magenta or Yellow toner runs out, choosing Mono will allow you to keep printing as long as the Black toner does not run out.

Paper Source 1

You can choose Auto Select, Tray1, MP Tray or Manual and specify separate trays for printing the first page and for printing from the second page onwards.

Page 26

Printing

Advanced tab 1

Change the tab settings by clicking one of the appropriate icons:

 Print Quality (1)  Duplex printing (2)  Watermark (3)  Page Setting (4)  Device Options (5)

Page 27

Print Quality

 Print Quality

You can choose the following print quality settings.

• Normal 600 dpi class. Recommended for ordinary printing. Good print quality with good print speeds.

•Fine 2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.

Since the print data is much larger than in normal mode, processing time, data transfer time and printing time will be longer.

 Color Mode

The following options are available in Color Mode:

• Normal This is the default color mode.

•Vivid The color of all elements are adjusted to become a more vivid color.

Printing

•Auto The printer driver automatically selects the Colour Mode type.

•None Turns off color matching.

 Improve Grey Color

You can improve the image quality of shaded areas.

 Enhance Black Printing

If a black graphic cannot be printed correctly, choose this setting.

 Import

You can adjust the print configuration of a particular image by clicking Setting. After you have chosen and exported print configurations for a particular image you can import those setting for other images. Use the Export function to create a print configuration file from the current settings.

 Export

You can adjust the print configuration of a particular image by clicking Setting. When you have finished adjusting the image parameters, such as brightness and contrast, you can export those settings as a print configuration file. Use the Import function to load a previously exported configuration file.

 Setting

If you want to change the color settings such as brightness, contrast, etc, press the Setting button to access more advanced settings.

Page 28

Printing

Duplex Printing 1

Check Duplex if you want to use the Duplex (two-sided) printing feature.

 Use Duplex Unit (Not available for MFC-9440CN and DCP-9040CN)

If you choose Use Duplex Unit button, the duplex settings dialog box will appear. There are six types of automatic duplex binding directions available for each orientation.

 Manual Duplex

Check Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed. There are six types of manual duplex binding directions available for each orientation.

 Booklet Printing

When you want to print a booklet, use this function. To make the booklet, fold the printed pages down the middle.

 Binding Offset

If you check the Binding Offset option, you can also specify the offset for binding in inches or millimeters.

Watermark 1

Page 29

Printing

You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark you want to use.

Transparent 1

Check Transparent to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your document.

In Outline Text 1

Check In Outline Text if you only want to print an outline of the watermark.

Print Watermark 1

You can print the watermark in any of the following ways.

 On all pages

 On first page only

 From second page

 Custom

Watermark Setting 1

You can change the watermark’s size and position on the page by selecting the watermark, and clicking the Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in the Watermark Style.

 Title

You can choose the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field.

 Watermark Text

Enter your Watermark Text into the Text box, and then choose the Font, Size, Colour and Style.

 Watermark Bitmap

Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You can also set the scaling size of the image.

 Position

Use this setting if you want to control the position of the watermark on the page.

Page 30

Printing

Page Setting 1

Scaling 1

You can change the print size of your document with the Scaling feature.

 Check Off if you want to print the document as it appears on your screen.  Check Fit to Paper Size if your document has an unusual size, or if you have only the standard size paper.  Check Free if you want to change the size.

You can also use the Mirror Print or Reverse Print feature for your page setting.

Page 31

Printing

Device Options 1

You can change the following printer functions:

 Secure Print  Toner Save Mode  Quick Print Setup  Administrator  Print Setting  Header-Footer Print  Color Calibration

 Secure Print

• Secure Print: Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.

To send a secured document:

a Select Secure Print from Printer Function and check Secure Print. b Enter your password, user name and job name and click OK. c You must print the secured documents from the control panel of the machine.

(See Secure Key on page 6.)

To delete a secured document: You need to use the control panel of the machine to delete a secured document. (See Secure Key on page 6.)

Page 32

 Toner Save Mode

You can conserve toner using this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off.

Note

We do not recommend Toner Save Mode for printing photo or greyscale images.

 Quick Print Setup

The feature allows you to quickly choose driver settings by clicking a tasktray icon. You can turn the quick print setting on or off. By placing a check in the selection boxes for the following

functions you can choose which will be available in the quick print setting.

• Multiple Page

• Duplex (Not available for MFC-9440CN and DCP-9040CN)

• Toner Save Mode

• Paper Source

• Media Type

• Color/Mono

Printing

 Print Setting

• Improve pattern printing Select the Improve Pattern Printing option if printed fills and patterns appear different to how they

appear on your computer screen.

• Improve Thin Line Improve the appearance of thin lines in graphical documents.

 Header-Footer Print

When this feature is enabled, it will print the date and time on your document from your computer’s system clock and the PC login user name or the text you entered. By clicking Setting, you can customize the information.

•ID Print If you select Login User Name, your PC login user name will print. If you select Custom and enter the

text in the Custom edit box, the text you entered will print.

 Colour Calibration

The output density of each color may vary depending on the temperature and humidity of the environment the machine is in. This setting helps you to improve color density by letting the printer driver use the color calibration data stored in your machine.

• Get device data If you click this button, the printer driver will attempt to get the color calibration data from your machine.

• Use calibration data If the driver successfully gets the calibration data, the driver will automatically check this box. Remove

the check mark if you do not want to use the data.

Page 33

 Administrator

Printing

Administrators have the authority to limit access to functions such as scaling and watermark.

• Password Enter the password into this box.

• Set Password Click here to change the password.

• Copies Lock Lock the copy pages selection to prevent multiple copy printing.

• Multiple Page & Scaling Lock Lock the scaling setting and multiple page setting.

• Color/Mono Lock Lock the Color/Mono settings as Mono to prevent color printing.

• Watermark Lock Lock the current settings of the Watermark option to prevent changes being made.

Page 34

Printing

Support tab 1

 Version (1)

Displays the printer driver version.

 Brother Solutions Center (2)

The Brother Solutions Center (http://solutions.brother.com

) is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), user’s guides, driver updates and tips for using your printer.

 Print Settings (3)

You can print the printer settings page and the internal fonts list.

 Check Setting... (4)

You can check the current driver settings.

Page 35

Printing

Accessories tab 1

To access the Accessories tab, click the Start button and Printers and Faxes. Right-Click your printer icon and click Properties.

 Available Options (1) (Not available for DCP-9040CN and DCP-9042CDN)

You can manually add and remove the options that are installed on the printer. Tray settings will match the installed options.

 Paper Source Setting (2)

This feature recognizes the paper size set from the control panel for each paper tray.

 Serial No. (3)

By clicking Auto Detect, the printer driver will detect the serial number of the printer and display it. If it fails to receive the information, the screen will display "---------".

 Auto Detect (4)

The Auto Detect function finds the currently installed optional unit devices and serial No. and then shows the available settings in the printer driver. When you click Auto Detect, options that are installed on the printer will be listed. You can manually add or remove options.

Note

The Auto Detect function is not available under following conditions.

• The printer power switch is off.

• The printer is in an error state.

• The printer is in a network shared environment.

• The cable is not connected to the printer correctly.

Page 36

Printing

Features in the BR-Script (PostScript® 3™ language emulation) printer driver 1

For more information, see the Help text in the printer driver.

Note

The screens in this section are from Windows operating system.

Device Settings tab 1

Choose the options you have installed.

XP. The screens on your PC may vary depending on your

Printing Preferences 1

Note

You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the Brother MFC-XXXX BR-Script3 Properties (or Brother DCP-XXXX BR-Script3 Properties) dialog box.

 Layout tab

You can change the layout setting by choosing the settings for

Orientation, Print on Both Sides (Duplex)(Not available for MFC-9440CN and DCP-9040CN), Page Order and Page Per Sheet.

Page 37

• Orientation Orientation selects the position of how your document will be printed.

(Portrait, Landscape or Rotated Landscape)

Printing

• Print on Both Sides (Not available for MFC-9440CN and DCP-9040CN) If you want to do duplex printing, choose Flip on short or Flip on Long Edge.

• Page Order Specifies the order in which the pages of your document will be printed. Front to Back prints the

document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on the bottom of the stack.

 Paper/Quality tab

Choose the Paper Source and Colour.

Page 38

Printing

• Paper Source You can choose Auto Select, Tray1, MP tray or Manual Feed.

• Colour Choose how to print color graphics either Black and White or Colour.

Advanced options 1

You can access the Advanced options by clicking Advanced... button on Layout tab or Paper/Quality tab.

a Choose the Paper Size and Copy Count (1).

 Paper Size

From the drop-down box choose the Paper Size you are using.

 Copy Count

The copy selection sets the number of copies that will be printed.

b Set the Image Colour Management, Scaling and TrueType Font settings (2).

 Image Colour Management

Specifies how to print your color graphics.

• If you don’t want to enable Image Color Management, click ICM Disabled.

• If you want the calculations for color matching to be performed on the host computer before it sends the document to the printer, click ICM Handled by Host System.

• If you want the calculations for color matching to be performed on your printer, click ICM Handled by Printer using printer calibration.

 Scaling

Specifies whether to reduce or enlarge documents, and by what percentage.

Page 39

 TrueType Font

Printing

Specifies the TrueType font options. Click Substitute with Device Font (the default) to use equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster printing; however, you might lose special characters not supported by the printer font. Click Download as Softfont to download TrueType fonts for printing instead of using printer fonts.

c You can change settings by choosing the setting in the Printer Features list (3):

 Media Type

You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.

Plain Paper (Thick) Plain Paper Thick Paper Thicker Paper Bond Paper Label

Post card Envelopes Env. Thick Env. Thin Recycled Paper

 Job Spooling

Secure Print allows you to secure documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine. The secured document must have a Password and Job Name.

 Password

Choose the password for your secured document that you send to the machine from the drop-down box.

 Job Name

Choose the Job name from the drop-down list for your secured document that you sent to the machine.

 Print Quality

You can choose the following print quality settings.

Page 40

• Normal

Printing

600 dpi class. Recommended for ordinary printing. Good print quality with good print speeds.

• Fine 2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.

Since the print data is much larger than in normal mode, processing time, data transfer time and printing time will be longer.

 Toner Save Mode

You can conserve toner using this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off.

Note

We do not recommend Toner Save Mode to On for printing Photo or greyscale images.

 Colour/Mono

You can change the Color/Mono settings as follows:

• Colour When your document contains color and you want to print it in color, select this mode.

• Mono Select this mode if your document has only black and greyscale text and/or objects. Mono mode

makes the print processing speed faster than color mode. If your document contains color, selecting Mono mode prints your document in 256 levels of grey .

• Auto The printer checks the content of your documents for color. If color is detected, it prints in color. If

no color content is detected, it prints in monochrome. This operation may reduce the total printing speed.

Note

If the Cyan, Magenta or Yellow toner runs out, choosing Mono will allow you to keep printing as long as the Black toner does not run out.

 Gamma Correction

You can adjust the brightness of documents compared to the image on the screen.

 Colour Mode

The following options are available in Color Mode:

• Normal This is the default color mode.

• Vivid The color of all elements are adjusted to become a more vivid color.

 Improve Grey Colour

You can improve the image of shaded area.

Page 41

 Enhance Black Printing

Printing

If a black graphic cannot print correctly, choose this setting.

 Halftone Screen Lock

Stops other applications from modifying the Halftone settings. The default setting is on.

 High Quality Image Printing

You can get the high quality image printing. If you set High Quality Image Printing to On, the printing speed will be slower.

 BR-Script Level

You can change the BR-script emulation language level. Choose the level from the drop-down list.

Page 42

Printing

Ports tab 1

If you want to change the port where your printer is connected or the path to the network printer you are using, choose or add the port you want to use.

Page 43

The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications.

 For Windows

Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 36) and a Windows

document using the WIA driver (For Windows

Note

• For Presto!

• If your PC is protected by a firewall, and is unable to network scan, you may need to configure the firewall settings to allow communication through port number 54925 and 137. See Firewall settings (For Network users) on page 120.

Scanning 2

XP/ Windows Vista™

Imaging Acquisition (WIA) driver (See Scanning a

XP/ Windows Vista™) on page 44).

PageManager®, see Using Presto!® PageManager®on page 62.

Scanning a document using the TWAIN driver 2

TWAIN compliant 2

The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can

not only scan images directly into the Presto! machine, but you can also scan images directly into hundreds of other software applications that support

TWAIN scanning. These applications include popular programs like Adobe

PageMaker

, CorelDraw® and many more.

PageManager® viewer that Brother included with your

Photoshop®, Adobe®

Accessing the Scanner 2

a Start the Presto!

scan a document.

Note

The instructions for scanning in this Guide are for when you use Presto! steps may vary when using other software applications.

PageManager® software that was installed during the MFL-Pro Suite installation to

PageManager®. The scanning

b Click File, then Select Source.

Page 44

c Choose the scanner you are using from the Select Source list.

Note

• For Windows Choose TW-Brother MFC-XXXX (TW-Brother DCP-XXXX) or TW-Brother MFC-XXXX LAN

(TW-Brother DCP-XXXX LAN).

• For other operating systems: Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXXX

LAN). (Where XXXX is your model name)

XP/Windows Vista™:

d Click Tool, Scan Settings and uncheck Suppress Twain User Interface. Click OK. e Click Acquire lmage Data button.

The Scanner Setup dialog box appears:

Scanning

Go to Scanning a document into the PC on page 37.

Scanning a document into the PC 2

You can scan a whole page, or scan a portion of the page after pre-scanning the document.

Scanning a whole page 2

a Put the document face up in the ADF, or face down on the scanner glass. b Adjust the following settings, if needed, in the Scanner Setup dialog box:

 Scan (Image Type) (1)  Resolution (2)  Scan Type (3)  Brightness (4)  Contrast (5)

Page 45

 Document Size (6)

c Click Start.

When scanning is finished, click Cancel to return to the Presto!

PageManager® window.

Scanning

Note

After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to crop a portion you want to scan on page 39)

Scanning a duplex document (MFC-9840CDW only) 2

a Put the document face up in the ADF. b Check Duplex (Two-sided) Scanning and choose Long-edge binding or Short-edge binding (1).

c Adjust the following settings, if needed, in the Scanner Setup dialog box:

 Scan (Image Type)

Page 46

 Resolution  Scan Type

 Brightness

Scanning

 Contrast

 Document Size

d Click Start.

Note

The PreScan button, legal size paper and scanning area adjustment are not available when duplex scanning.

Pre-Scanning to crop a portion you want to scan 2

You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image.

a Put the document face up in the ADF, or face down on the scanner glass.

1 Scanning area

b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and

Document Size, as needed.

c Click PreScan.

The whole image is scanned into the PC and appears in the Scanning Area of the Scanner Setup dialog box.

Page 47

d Press and hold down the left mouse button and drag it over the portion you want to scan.

1 Scanning area

Note

You can enlarge the image using the icon, and then use the icon to restore the image to its

Scanning

original size.

e Load your document again.

Note

Skip this step if you loaded the document on the scanner glass in a.

f Click Start.

This time only the chosen area of the document appears in the Presto! application window).

g In the Presto!

PageManager® window, use the options available to refine the image.

Settings in the Scanner Setup dialog box 2

Image Type 2

Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting.

The default settings are listed in the table below:

PageManager® window (or your

Image Type Resolution Scan Type

Photo Use for scanning photo images. 300 × 300 dpi 24-bit color

Web Use for attaching the scanned image to web pages. 100 × 100 dpi 24-bit color

Text Use for scanning text documents. 200 × 200 dpi Black & White

Page 48

Scanning

Resolution 2

You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.

Resolution Black & White/

Grey (Error Diffusion)

100 × 100 dpi Yes Yes Yes

150 × 150 dpi Yes Yes Yes

200 × 200 dpi Yes Yes Yes

300 × 300 dpi Yes Yes Yes

400 × 400 dpi Yes Yes Yes

600 × 600 dpi Yes Yes Yes

1200 × 1200 dpi Yes No Yes

2400 × 2400 dpi Yes No Yes

4800 × 4800 dpi Yes No Yes

9600 × 9600 dpi Yes No Yes

19200 × 19200 dpi Yes No Yes

256 color True Grey/24 bit color

Scan Type 2

 Black & White

Use for text or line art.

 Grey (Error Diffusion)

Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images without using true grey dots. Black dots are put in a specific pattern to give the appearance of grey.)

 True Grey

Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of grey.

 256 Colour

Uses up to 256 color to scan the image.

 24 bit Colour

Uses up to 16.8 million color to scan the image. Although using 24 bit Colour creates an image with the most accurate color, the image file will be about

three times larger than a file created with 256 Colour. It requires the most memory and has the longest transfer time.

Brightness 2

Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.

You can also enter a value in the box to set the level.

Page 49

Scanning

If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is too dark, set a higher Brightness level and scan the document again.

Note

The Brightness setting is only available when Black & White, Grey or True Grey is chosen.

Contrast 2

You can increase or decrease the Contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in grey areas. You can also enter a value in the box to set the Contrast.

Note

The Contrast setting is only available when Grey or True Grey is chosen.

When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the contrast and resolution to see which setting best suits your needs.

Document Size 2

Choose one of the following sizes:

 A4 210 × 297 mm  JIS B5 182 × 257 mm  Letter 8 1/2 × 11 in  Legal 8 1/2 × 14 in  A5 148 × 210 mm  Executive 7 1/4 × 10 1/2 in  Business Card

To scan business cards, choose the Business Card size, and then put the business card face down at the center of the scanner glass.

 Photo 4 × 6in  Index Card 5 × 8in  Photo L 89 × 127 mm  Photo 2L 127 × 178 mm  Postcard 1 100 × 148 mm  Postcard 2 148 × 200 mm  Custom (User adjustable from 0.35 × 0.35 in to 8.5 × 14 in or 8.9 × 8.9 mm to 215.9 × 355.6 mm)

If you choose Custom as the size, the Custom Document Size dialog box appears.

Page 50

Enter the Name, Width and Height for the document. You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.

Note

You can see the actual paper size you chose on the screen.

Scanning

• Width: shows the width of scanning area

• Height: shows the height of scanning area

• Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats such as JPEG.

Page 51

Scanning

Scanning a document using the WIA driver (For Windows® XP/ Windows Vista™) 2

WIA compliant 2

For Windows® XP /Windows Vista™ you can choose Windows® Image Acquisition (WIA) for scanning

images from the machine. You can scan images directly into the Presto! included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning.

PageManager® viewer that Brother

Accessing the Scanner 2

a Start the Presto!

scan a document.

Note

The instructions for scanning in this Guide are for when you use Presto! steps may vary when using other software applications.

PageManager® software that was installed during the MFL-Pro Suite installation to

PageManager®. The scanning

b Click File, then Select Source. c Choose the scanner you are using from the Select Source list.

Note

• For Windows

XP/Windows Vista™:

Choose WIA-Brother MFC-XXXX (WIA-Brother DCP-XXXX) or WIA-Brother MFC-XXXX LAN (WIA-Brother DCP-XXXX LAN).

• For other operating systems: Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXXX

LAN). (Where XXXX is your model name)

d Click Tool, Scan Settings and uncheck Suppress Twain User Interface. Click OK. e Click Acquire Image Data button.

The Scanner Setup dialog box appears:

Page 52

Scanning

Go to Scanning a document into the PC on page 45.

Scanning a document into the PC 2

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.

If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan on page 39.)

Scanning a document using the ADF 2

a Put the document face up in the ADF.

1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Paper size

Page 53

b Choose Document Feeder from the Paper source drop-down list (1). c Choose the picture type (2).

Scanning

d Choose the Paper size from the drop-down list (4). e If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose

Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you choose a setting.

Note

The scanner resolution can be set as high as 1200 dpi.

For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 49.)

f Click the Scan button in the Scan dialog box.

The machine starts scanning the document.

Page 54

Scanning

Pre-Scanning to crop a portion you want to scan using the scanner glass 2

The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.

a Put the document face down on the scanner glass. b Choose Flatbed in the Paper source drop-down list (1).

1 Paper source

2 Picture type

3 Adjust the quality of the scanned picture

4 Scanning area

c Choose the picture type (2). d Click Preview.

The whole image is scanned into the PC and appears in the scanning area (4).

e Press and hold down the left mouse button and drag it over the portion you want to scan.

Page 55

Scanning

f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose

Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you

choose a setting.

g Click the Scan button in the Scan dialog box.

The machine starts scanning the document.

This time only the chosen area of the document appears in the Presto! application window).

PageManager® window (or your

Page 56

Scanning

Brother Scanner Utility 2

The Brother Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to change the setting. You must restart your PC for the new settings to take effect.

 Running the utility

You can run the utility by choosing Scanner Utility located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) (where XXXX is your model name)/ Scanner Settings/Scanner Utility.

Note

If you scan the document at a resolution of greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file.

Note

For Windows Vista™ the User Account Control screen appears, do the following.

• For users who have administrator rights: Click Allow.

• For users who do not have administrator rights: Enter the administrator password and click OK.

Page 57

Scanning

Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users)

Accessing the scanner 2

a Open your software application to scan the document.

Note

Duplex scan is supported by the MFC-9840CDW only.

b Do one of the following:

 For Windows Photo Gallery

Click File, then Import from Camera or Scanner.

 For Windows Fax and Scan

Click File, New, then Scan.

c Choose the scanner you want to use. d Click Import.

The Scan dialog box appears:

Go to Scanning a document into the PC on page 51.

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Scanning

Scanning a document into the PC 2

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.

If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 52.)

Scanning a document using the ADF 2

a Put the document face up in the ADF. b Choose Feeder (Scan one side) or Feeder (Scan both sides) (MFC-9840CDW only) in the Source

drop-down list (2).

c Adjust the following settings, if needed, in the Scanner dialog box.

5 6

1 Profile

2Source

3 Paper size

4 Color format

5 File type

6 Resolution

7 Brightness

8Contrast

Note

The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Utility.

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Scanning

d Click the Scan button in the Scan dialog box.

The machine starts scanning the document.

Pre-Scanning to crop a portion you want to scan using the scanner glass 2

a Put the document face down on the scanner glass. b Choose Flatbed in the Source drop-down list. Adjust the following settings, if needed, in the Scanner

dialog box.

1 Profile

2Source

3 Color format

4 File type

5 Resolution

6 Brightness

7Contrast

8 Scanning area

c Click Preview.

The whole image is scanned into the PC and appears in the scanning area (8).

Page 60

d Press and hold down the left mouse button and drag it over the portion you want to scan.

e Click the Scan button in the Scan dialog box.

The machine starts scanning the document. This time only the chosen area of the document appears in your application window.

Scanning

Page 61

Scanning

Using the Scan key (For USB users) 2

Note

If you use the Scan key when connected on a network, see Network Scanning on page 86.

You can use (Scan) on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your PC.

Before you can use (Scan) on the control panel, you have to install the Brother MFL-Pro suite and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-ROM then the

correct drivers and ControlCenter3 are installed. Scanning by (Scan) follows the configuration on Device Button tab of ControlCenter3. (See SCAN on page 65.) For details about how to configure the scan

settings of the ControlCenter3 buttons and to launch the application of your choice using (Scan), see Using ControlCenter3 on page 63.

Note

• If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

• Choose your document layout from following table:

Portrait Landscape LCD Message

Front Back Front Back

Document Layout Table

(L)edge

(Long edge)

(S)edge

(Short edge)

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Scanning

• Duplex scan is supported by the MFC-9840CDW only.

• Duplex scan is available from the ADF only.

• Duplex scan is not available for legal size paper.

Scan to USB (Not available for DCP-9040CN and DCP-9042CDN) 2

You can scan black and white and documents directly to a USB Flash Memory Drive. Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats.The default File names are based on the current date. You can change the color, quality and file name.

Resolution File Format Options

Color 150 dpi JPEG / PDF

Color 300 dpi JPEG / PDF

Color 600 dpi JPEG / PDF

B&W 200 dpi TIFF / PDF

B&W 200x100 dpi TIFF / PDF

For MFC-9440CN and MFC-9450CDN 2

a Put a USB flash memory drive into your machine. b Load your document in the ADF or on the scanner glass. c Press the (Scan) key. d Press a or b to choose Scan to USB.

Press OK.

e Choose one of the options below:

 To change the setting, choose Change Setting. Press OK and go to f  To start scanning with the settings you set in the Function Menu (Menu, 5, 2),

choose Start Scan. Press OK and go to i.

f Press a or b to choose the quality you want.

Press OK.

g Press a or b to choose the file type you want.

Press OK.

Note

• If you choose color in the resolution setting, you cannot choose TIFF.

• If you choose monochrome in the resolution setting, you cannot choose JPEG.

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Scanning

h The file name is set automatically. However, you can create a name of your choice using the dial pad.

You can only change the first 6 digits of the file name. Press OK.

Note

Press Clear/Back to delete the letters you entered.

i Press Mono Start or Color Start to start scanning.

Note

Scan type depends on the settings in the Function Menu or the setting set manually on the panel, Mono Start or Color Start do not change the settings.

LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove the USB flash memory drive from the machine while it is reading the data. You could lose your data or damage the USB flash memory drive.

CAUTION

For MFC-9840CDW 2

a Put a USB flash memory drive into your machine. b Load your document in the ADF or on the scanner glass.

c Press the (Scan) key. d Press a or b to choose Scan to USB. Press OK. e Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided. Press OK. f Choose one of the options below.

 To change the setting, choose Change Setting. Press OK and go to g.  To start scanning with the settings you set in the Function Menu (Menu, 5, 2), choose Start Scan.

Press OK and go to j.

g Press a or b to choose the quality you want.

Press OK.

h Press a or b to choose the file type you want.

Press OK.

Note

• If you choose color in the resolution setting, you cannot choose TIFF.

• If you choose monochrome in the resolution setting, you cannot choose JPEG.

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Scanning

i The file name is set automatically. However, you can create a name of your choice using the dial pad.

You can only change the first 6 digits of the file name. Press OK.

Note

Press Clear/Back to delete the letters you entered.

j Press Mono Start or Color Start to start scanning.

Note

Scan type depends on the settings in the Function Menu or the setting set manually on the panel, Mono Start or Color Start do not change the settings.

CAUTION

Changing the default setting 2

a Press Menu, 5, 2, 1. b Press a or b to choose Color 150 dpi, Color 300 dpi or Color 600 dpi, B&W 200 dpi or

B&W 200x100 dpi. Press OK.

c Do one of the following:

 For black and white file format:

Press a or b to choose TIFF or PDF. Press OK.

 For Color file format:

Press a or b to choose PDF or JPEG. Press OK.

d Press Stop/Exit.

Changing the default file name 2

a Press Menu, 5, 2, 2. b Enter the file name (up to 6 characters.)

Press OK.

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Scanning

Note

You cannot use a space for the first character.

c Press Stop/Exit.

Understanding the Error Messages 2

Once you are familiar with the types of errors that can occur while you are using the Scan to USB, you can easily identify and troubleshoot any problems.

 Protected Device

This message will appear if the protect switch of the USB flash memory drive is on.

 Rename the File

This message will appear if there is already a file on the USB flash memory drive with the same name as the file you are trying to save.

 Too Many Files

This message will appear if there are too many files stored on the USB flash memory drive.

 Unusable Device

This message will appear if your USB flash memory drive is not supported by your Brother machine.

Scan to E-mail 2

You can scan either a black and white or color document into your E-mail application as a file attachment. You can change the scan configuration. (See E-mail on page 70.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to E-mail.

Press OK. If your machine is an MFC-9440CN, MFC-9450CDN, DCP-9040CN or DCP-9042CDN, go to Step e. If your machine is an MFC-9840CDW, go to Step d.

d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

e Press Mono Start or Color Start.

The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed.

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Scanning

Note

• Scan type depends on the settings on the Device Button tab, Mono Start or Color Start do not change the settings.

• If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 65.)

Scan to Image 2

You can scan a color picture into your graphics application for viewing and editing. You can change the scan

configuration. (See Image (example: Microsoft

Paint) on page 68.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to Image.

Press OK. If your machine is an MFC-9440CN, MFC-9450CDN, DCP-9040CN or DCP-9042CDN, go to Step e. If your machine is an MFC-9840CDW, go to Step d.

d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

e Press Mono Start or Color Start.

The machine starts the scanning process.

Note

• Scan type depends on the settings on the Device Button tab, Mono Start or Color Start do not change the settings.

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Scanning

Scan to OCR 2

If your document is text, you can have it converted by Presto!® PageManager® to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change

the (Scan) configuration. (See OCR (Word Processing program) on page 70.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to OCR.

Press OK. If your machine is an MFC-9440CN, MFC-9450CDN, DCP-9040CN or DCP-9042CDN, go to Step e. If your machine is an MFC-9840CDW, go to Step d.

d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

e Press Mono Start or Color Start.

The machine starts the scanning process.

Note

• Scan type depends on the settings on the Device Button tab, Mono Start or Color Start do not change the settings.

Scan to File 2

You can scan a black and white or a color document into your PC and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of ControlCenter3. (See File on page 72.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to File.

Press OK. If your machine is an MFC-9440CN, MFC-9450CDN, DCP-9040CN or DCP-9042CDN, go to Step e. If your machine is an MFC-9840CDW, go to Step d.

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Scanning

d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

e Press Mono Start or Color Start.

The machine starts the scanning process.

Note

• Scan type depends on the settings on the Device Button tab, Mono Start or Color Start do not change the settings.

• If you would like to display the folder window after scanning the document, select Show Folder on the Device Buttons tab of the ControlCenter3 configuration. (See SCAN on page 65.)

• If you would like to change the file name of scanned documents, enter the file name in File Name section on the Device Button tab of the ControlCenter3 configuration. To change the machine’s Scan key settings, right-click the each Control Center buttons, click ControlCenter Configuration and click the Device Button tab.

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Scanning

Using Presto!® PageManager

Presto!® PageManager® is an application for managing the documents. Since it is compatible with most

image editors and word processing programs, Presto!

PageManager® gives you unmatched control over

your files. You can easily manage your documents, edit your E-mail and files and read documents with the

OCR software built into Presto!

If you use the machine as a scanner, we recommend that you install Presto!

Presto!

PageManager®, see the Quick Setup Guide.

PageManager®.

PageManager®. To install

Note

The complete NewSoft Presto!

NewSoft Presto!

PageManager®.

PageManager® User’s Guide can be viewed from the Help icon in

Features 2

 You can share files by converting them to portable file formats like PDF and Presto! Wrapper.

 You can easily organize files just like Windows  You can easily stack related image and document files.

Explorer.

 You can aquire text out of an image with reliable and accurate OCR (Optional Character Recognition).  You can add note without affecting the original file with handy annotation tools, such as text, stamp,

highlighter, straight line, freehand line, sticky note and bookmark.

 You can enhance images with a set of image tools such as crop, rotate, flip, invert color,

autoenhancement, bright and contrast and remove noise.

System requirements for Presto!® PageManager

 Personal computer with Pentium II 266 MHz or higher processor

 Microsoft Windows

2000/XP, Windows Vista™

 150MB free hard disk space for installation  64 MB RAM  CD-ROM drive

 Microsoft

Internet Explorer 5.0 or later

Recommended: 2

 256 color SVGA or higher display card  128 MB RAM

 Outlook, Outlook Express, Netscape Mail, cc:Mail, or other electronic mail software

Page 70

Note

The features available to you in ControlCenter3 may vary depending on the model number of your machine.

ControlCenter3 3

Using ControlCenter3 3

ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter3 eliminates the need to manually launch specific applications. ControlCenter3 has the following operations:

a Scan directly to a file, E-mail, word processor or graphics application of your choice. (1) b Access to the Custom Scan settings. Custom Scan buttons let you configure a button to meet your own

application needs. (2)

c Access the Copy features available via your PC. (3)

d Access the ‘PC-FAX’ applications available for your device. (4) e Access the settings available to configure your device. (5) f You can choose which machine ControlCenter3 will connect with from the Model drop-down list. (6) g You can also open the configuration window for each function and a link to the Brother Solutions

Center by clicking the Configuration button. (7)

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ControlCenter3

Modern 3

Classic 3

Note

• To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model.

• For the Modern user interface, you need to install Adobe

Flash® player8 or greater. If you do not have

Flash Player 8 or greater, you will be prompted so you can download the latest Flash Player.

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ControlCenter3

Switching the user interface 3

You can choose the Modern or Classic user interface for ControlCenter3.

a To switch the user interface, click Configuration button and select SETUP then SKIN SELECT. b From the SKIN SELECT dialog, you can choose your preferred user interface.

Turning the Auto Load feature off 3

Once you start ControlCenter3 from the Start menu, the icon will appear on the task tray. You can open the ControlCenter3 window by double-clicking the icon.

If you do not want ControlCenter3 to run automatically each time you start your PC;

a Right-click the ControlCenter3 icon in the task tray , and choose Preferences.

The ControlCenter3 preference window appears.

b Uncheck Start ControlCenter on computer startup. c Click OK to close the window.

SCAN 3

There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

 Image (Default: Microsoft

Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Microsoft

editing application on your PC.

 OCR (Default: Microsoft

Lets you scan a page or document, automatically run the OCR application and put text (not a graphic image) into a word processing application. You can choose the target word processing application, such

as Microsoft your PC.

NotePad, Microsoft® Word, Corel® WordPerfect® or any word processing application on

Paint)

Paint, Corel® Paint Shop Pro®, Adobe® PhotoShop®, or any kind of image

NotePad)

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ControlCenter3

 E-mail (Default: your default E-mail software)

Lets you scan a page or document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.

 File

Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.

ControlCenter3 gives you the ability to configure the hardware Scan key on your machine and the ControlCenter3 Software button for each scan feature. To configure the hardware Scan key on your machine choose the Device Button tab (right-click the each Control Center buttons and click ControlCenter Configuration) in the configuration menu for each of the SCAN buttons. To configure the Software button in ControlCenter3 choose the Software Button tab (right-click the each Control Center buttons and click ControlCenter Configuration) in the configuration menu for each of the SCAN buttons.

CUSTOM SCAN 3

You can configure the button name and settings for each of these buttons to meet your specific needs by right-clicking a button and following the configuration menus.

COPY 3

Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.

You can configure your preferred settings on up to four buttons.

PC-FAX (MFC-9440CN and MFC-9840CDW only) 3

These buttons are for sending or receiving faxes using the Brother PC-FAX application.

 Send

Lets you scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 103.)

 Receive

Activates the PC-FAX Receive Software. Before using the PC-FAX Receive Software, you must also activate PC-FAX Receive in the control panel menu of your Brother machine. Once activated, the icon name changes to View Received. Click on the icon to display your received faxes. (See PC-FAX receiving on page 115.)

 Address Book

Lets you open the Brother PC-FAX address book. (See Brother Address Book on page 110.)

 Setup

Lets you configure the PC-FAX sending settings. (See Sending setup on page 104.)

Note

PC-FAX supports Black and white faxing only.

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ControlCenter3

DEVICE SETTING 3

You can configure or check the machine settings.

 Remote Setup (MFC-9440CN and MFC-9840CDW only)

Lets you open the Remote Setup Program. (See Remote Setup on page 101.)

 Quick-Dial (MFC-9440CN and MFC-9840CDW only)

Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 101.)

 Status Monitor

Allows you to open the Status Monitor Utility. (See Status Monitor on page 13)

 User’s Guide

Lets you view the User’s Guide, the Software User’s Guide and the Network User’s Guide.

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ControlCenter3

SCAN 3

There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

Note

You can configure your machine’s Scan key for each ControlCenter3 button in the Device Button tab. To change the machine’s Scan key settings, right-click each of the Control Center buttons, click ControlCenter Configuration and click the Device Button tab.

Image (example: Microsoft® Paint) 3

The Scan to Image feature lets you scan an image directly into your graphics application for image editing. To change the default settings, right-click the Image button, click ControlCenter Configuration and click the Software Button tab.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.

If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW only)

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ControlCenter3

Change the other settings, if needed. To change the destination application, choose the correct application from the Target Application drop-

down list. You can add an application to the list by clicking the Add button.

Enter the Application Name (up to 30 characters) and the Application Location. You can also find the

application location by clicking the icon. Choose File Type from the drop-down list.

You can delete an application that you have added by clicking the Delete button in the Software Button tab.

Note

This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function.

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ControlCenter3

OCR (Word Processing program) 3

Scan to OCR scans a document and converts it into text. This text can be edited using your favourite word processing software.

To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the Software Button tab.

To change the word processing application, choose the destination word processing application from the Target Application drop-down list. You can add an application to the list by clicking the Add button. To delete an application, click the Delete button in the Software Button tab.

If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW only)

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.

You can also configure the other settings for Scan to OCR.

E-mail 3

Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab.

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ControlCenter3

To change the E-mail application, choose your preferred E-mail application from the E-mail Application

drop-down list. You can add an application to the list by clicking the Add button

. To delete an application,

click the Delete button.

When you first start ControlCenter3 a default list of compatible E-mail applications will appear in the drop-down list. If you are having trouble using a custom application with ControlCenter3 you should choose an application from the list.

If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW only)

You can also change the other settings used to create the file attachments. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

File attachments 3

You can choose from the following list of file types when saving to a folder.

File Type 3

 Windows Bitmap (*.bmp)  JPEG (*.jpg)  TIFF - Uncompressed (*.tif)  TIFF - Compressed (*.tif)  TIFF Multi-Page - Uncompressed (*.tif)  TIFF Multi-Page - Compressed (*.tif)  Portable Network Graphics (*.png)  PDF (*.pdf)

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ControlCenter3

File 3

The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type, folder and file name, right-click the File button, click ControlCenter Configuration and click the Software Button tab.

You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the File Name box. File name will be the file name you registered, current date and sequential number.

Choose the file type for the saved image from the File Type drop-down list. You can save the file to the default

folder shown in the Destination Folder, or choose your preferred folder by clicking the icon.

To display where the scanned image is saved when scanning is finished, check the Show Folder box. To let you specify the destination of the scanned image every time you scan, check the Show Save as Window box.

If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW only)

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.

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ControlCenter3

CUSTOM SCAN 3

The Custom Scan option lets you create your own scan options. For Modern interface users, place the mouse pointer over the d and click Custom. To customize a button, right-click the appropriate button and click ControlCenter Configuration. There are

four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

 Scan to Image

Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your PC.

 Scan to OCR

Converts scanned documents into editable text files. You can choose the destination application for the editable text.

 Scan to E-mail

Attaches the scanned images to an E-mail message. You can also choose the file attachment type and create a quick send list of E-mail addresses chosen from your E-mail address book.

 Scan to File

Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.

Modern

Classic 3

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ControlCenter3

Customizing a user-defined button 3

To customize a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window.

Scan to Image 3

 General tab

To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.

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ControlCenter3

Scan to OCR 3

 General tab

To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.

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ControlCenter3

Scan to E-mail 3

 General tab

To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast

settings.

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ControlCenter3

Scan to File 3

 General tab

To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).

Choose the type of scan from the Scan Action field.

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ControlCenter3

 Settings tab

Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown

in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window

to specify the destination of the scanned image after every scan. Choose the Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary),

Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to change it.

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ControlCenter3

COPY 3

The

Copy1

To use the Copy buttons, configure the printer driver by right-clicking the button and choosing the ControlCenter Configuration.

Copy4

buttons can be customized to let you use advanced copy functions such as N in 1 printing.

Enter a name in Please enter a name for the Copy Button text field (up to 30 characters) and choose Copy Ratio.

Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings to be used.

If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW only)

Before finishing the Copy button configuration, choose the Printer Name and click the Print Options button to display the printer driver settings.

Page 87

In the printer driver settings dialog box, you can choose advanced settings for printing.

ControlCenter3

Note

• You must configure each of the copy buttons before they can be used.

• The Print Options screen will vary depending on your model.

Page 88

ControlCenter3

PC-FAX (MFC models only) 3

The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings.

Send 3

The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 103.)

To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW only)

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ControlCenter3

Receive/View Received 3

The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicking the Receive button, the PC-FAX Receive function is activated and starts to receive fax data from your Brother machine. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option from the control panel menu of the Brother machine. (See Running the PC-FAX Receiving software on your PC on page 116.) To configure the PC-FAX Receive software, see Setting up your PC on page 117.

When the PC-FAX receiving software is running, you can open the viewer application with the

View Received button. (Presto!

PageManager®)

Note

You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX Receiving software on your PC on page 116.)

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ControlCenter3

Address Book 3

The Address Book button lets you add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open the dialog box. (See Brother Address Book on page 110.)

Setup 3

By clicking the Setup button, you can configure the user settings of the PC-FAX application. (See Setting up user information on page 103.)

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ControlCenter3

DEVICE SETTING 3

In the Device Settings option, you can configure the machine settings.

Remote Setup (MFC models only) 3

The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus.

Note

For details, see Remote Setup on page 101.

Quick-Dial (MFC models only) 3

The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC.

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ControlCenter3

Status Monitor 3

The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. (See Status Monitor on page 13)

User’s Guide 3

The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML format.

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To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See Control Panel Setup in the Network User’s Guide) or by using the BRAdmin Professional software. If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.

Note

• For network scanning, a maximum of 25 clients can be connected to one machine on a network. For example, if 30 clients try to connect at a time, 5 of those clients will not be shown on the LCD.

• If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall settings to allow communication through port number 54925 and 137. See Before using the Brother software on page 120.

Network Scanning 4

Before using Network Scanning 4

Network license 4

This product includes a PC license for up to 5 Users.

This license supports the installation of the MFL-Pro Software Suite including Presto! to 5 PCs on the network.

If you want to use more than 5 PCs with Presto! which is a multiple PC license agreement pack for up to 5 additional users. To buy the NL-5 pack, contact your Brother dealer.

PageManager® installed, please buy the Brother NL-5 pack

PageManager® on up

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Network Scanning

Configuring Network Scanning 4

If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below.

a For Windows

For Windows

2000, click the Start button, Control Panel, then Scanners and Cameras.

XP, click the Start button, Control Panel, Printers and Other Hardware, then Scanners and Cameras (or Control Panel, Scanners and Cameras). For Windows Vista™, click the Start button, Control Panel, Hardware and Sound, then Scanner and Camera.

b Do one of the following:

 For Windows 2000 and Windows Vista™, select your Brother machine from the list and click the

properties button.

 For Windows XP, right-click the Scanner Device icon and choose Properties.

The Network Scanner Properties dialog box appears.

Note

For Windows Vista™ the User Account Control screen appears, do the following.

• For users who have administrator rights: Click Continue.

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• For users who do not have administrator rights: Enter the administrator password and click OK.

c Click the Network Setting tab and choose the appropriate connection method.

Network Scanning

Specify your machine by address Enter the IP address of the machine in IP Address, and then click Apply.

Specify your machine by name

1 Enter the machine node name in Node Name, or click Browse and choose the proper device you

want to use.

2 Click Apply.

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Network Scanning

d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD

displays the name you enter. The default setting is your PC name. You can enter any name that you like (Max. 15 characters).

e If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the Pin number and

Retype Pin number field. To send data to a PC protected by a PIN number, the LCD prompts you to

enter the PIN number before the document can be scanned and sent to the PC. (See Using the Scan key on page 90.)

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Network Scanning

Using the Scan key 4

Note

• If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

• Choose your document layout from following table:

Portrait Landscape LCD Message

Front Back Front Back

(L)edge

(Long edge)

(S)edge

(Short edge)

Document Layout Table

• Duplex scan is supported by the MFC-9840CDW only.

• Duplex scan is available from the ADF only.

• Duplex scan is not available for legal size paper.

Scan to E-mail (PC) 4

When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. ControlCenter3 will activate the default E-mail application on the designated PC. You can scan and send a black and white or color document from the PC as an attachment.

You can change the scan configuration. (See E-mail on page 70.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to E-mail.

Press OK. If your machine is an MFC-9440CN, MFC-9450CDN, DCP-9040CN or DCP-9042CDN, go to Step e. If your machine is an MFC-9840CDW, go to Step d.

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Network Scanning

d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

e Press a or b to choose the destination PC you want to use for E-mailing your document.

Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press OK.

f Press Mono Start or Color Start.

The machine starts the scanning process.

Note

• Scan type depends on the settings on the Device Button tab, Mono Start or Color Start do not change the settings.

Scan to E-mail (E-mail Server) (For MFC-9840CDW) 4

When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color.

Note

Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See the Network User’s Guide on the CD-ROM.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to E-mail. Press OK. d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

e Press a or b to choose your E-mail Server.

Press OK.

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Network Scanning

Go to Step f if you have set up only one E-mail server.

f Press a or b to choose Change Setting. Press OK. If you don’t have to change the quality, press a

or b to choose Enter Address. Press OK and then go to Step j.

g Press a or b to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B&W 200 dpi or

B&W 200x100 dpi. Press OK. If you choose Color 150 dpi, Color 300 dpi, Color 600 dpi, go to Step h. If you choose B&W 200 dpi or B&W 200x100 dpi, go to Step i.

h Press a or b to choose PDF or JPEG. Press OK and go to Step j. i Press a or b to choose PDF or TIFF. Press OK and go to Step j. j The LCD prompts you to enter an address. Enter the destination E-mail address from the dial pad or use

the One-Touch key or Speed Dial number. Press Mono Start or Color Start. The machine starts the scanning process.

Using One-Touch or Speed-Dial number 4

You can also scan a document directly to an address you registered in a One-Touch or Speed-Dial number. When you scan the document, the settings you registered with the One-Touch or Speed-Dial will be used for the quality and the file type. Only One-Touch or Speed Dials with an E-mail address registered can be used when you scan data using One-Touch or Speed-Dial. (I-fax address are not available for use.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Choose One-Touch or Speed-Dial number. d Press Mono Start or Color Start.

The machine starts the scanning process.

Note

• Scan type depends on the settings, Mono Start or Color Start do not change the settings.

• You can store the scan resolution (Scan Profile) for each E-mail address if you store the E-mail address in a One-Touch or Speed-Dial number. (See Dialling and storing numbers in Chapter 8 of the User’s Guide.)

Scan to Image 4

When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. ControlCenter3 will activate the default graphics application on the designated PC. You can

change the Scan configuration. (See Image (example: Microsoft

Paint) on page 68.)

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan).

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Network Scanning

c Press a or b to choose Scan to Image.

Press OK. If your machine is an MFC-9440CN, MFC-9450CDN, DCP-9040CN or DCP-9042CDN, go to Step e. If your machine is an MFC-9840CDW, go to Step d.

d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.

Press OK.

Note

If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.

e Press a or b to choose the destination PC you want to send to.

Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press OK.

f Press Mono Start or Color Start.

The machine starts the scanning process.

Note

• Scan type depends on the settings on the Device Button tab, Mono Start or Color Start do not change the settings.

Scan to OCR 4

When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated

on your network. ControlCenter3 will activate Presto! for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration. (See OCR (Word Processing program) on page 70.)

PageManager® and convert your document into text

a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to OCR.

Press OK. If your machine is an MFC-9440CN, MFC-9450CDN, DCP-9040CN or DCP-9042CDN, go to Step e. If your machine is an MFC-9840CDW, go to Step d.

d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.

Press OK.

Brother 9040CN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Printing 1

Using the Brother printer driver 1

Printing a document 1

Duplex printing 1

Guidelines for printing on both sides of the paper 1

Automatic duplex printing (Not available for MFC-9440CN and DCP-9040CN) 1

Manual duplex printing 1

Simultaneous scanning, printing and faxing 1

Printer operation keys 1

Job Cancel 1

Secure Key 1

Printer Emulation Support 1

Setting the Emulation mode 1

Printing the Internal Font List 1

Printing the Print Configuration List 1

Test Print 1

Duplex (MFC-9840CDW only) 1

Output Color 1

Restoring default printer settings 1

Calibration 1

Auto Registration 1

Registration 1

Frequency 1

Manual Registration 1

Status Monitor 1

Turning on the status monitor 1

Monitoring the machine’s status 1

Printer driver settings (For Windows®) 1

Features in the Windows® printer driver 1

Basic tab 1

Paper Size 1

Multiple Page 1

Page Order 1

Border Line 1

Orientation 1

Copies 1

Collate 1

Media Type 1

Duplex / Booklet (Not available for MFC-9440CN and DCP-9040CN) 1

Colour/Mono 1

Paper Source 1

Advanced tab 1

Print Quality

Duplex Printing 1

Watermark 1

Transparent 1

In Outline Text 1

Print Watermark 1

Watermark Setting 1

Page Setting 1

Scaling 1

Device Options 1

Support tab 1

Accessories tab 1

Features in the BR-Script (PostScript® 3™ language emulation) printer driver 1

Device Settings tab 1

Printing Preferences 1

Advanced options 1

Ports tab 1

Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 36) and a Windows

Scanning 2

TWAIN compliant 2

Accessing the Scanner 2

Go to Scanning a document into the PC on page 37.

Scanning a whole page 2

Scanning a duplex document (MFC-9840CDW only) 2

Pre-Scanning to crop a portion you want to scan 2

Settings in the Scanner Setup dialog box 2

Image Type 2

Resolution 2

Scan Type 2

Brightness 2

Contrast 2

Document Size 2

Scanning a document using the WIA driver (For Windows® XP/ Windows Vista™) 2