Brother 2500ML User Manual
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Thank you for purchasing a Brother fax machine. This fax machine has been designed
to be simple to use, but you can utilize it to its fullest potential by taking some time to
read this owner’s manual. You will be ready to use the fax machine as soon as you read
the first four chapters. Then you can refer to topics in the remaining chapters, as
needed.
Structure of the Manual
■ Chapters 1-4
How to set up the fax machine and what you need to know before you use it.
■ Chapters 5-8
Basic operations, how to send and receive faxes.
9
Chapters 9-12
Advanced operations.
Finding information in the Owner’s Manual
• Use the table of contents. This side of the manual is coded so you can find topics
easily.
• If there is a key on the fax machine you are not familiar with, refer to chapter
2.
• To find information about a function, refer to the ‘function Selection Table” in
chapter 3.
• If you have trouble, refer to chapter 13 on troubleshooting.
• Use the chapter 15 index.
Test Sheet Procedure________________________________________
Please fill out the TEST SHEET and fax it to 1-908-469-4547 as your first transmission.
This will verify that your fax machine is properly installed.
When this document is received at Brother Diagnostic Center, a confirmation sheet will
be sent back to your machine from Brother Automatic Fax Back Response System. Be
sure to set up your “Station ID” . (See page 4-3.)
FAX NO. : 1-908-469-4547 (Fax Transmission Only)
TEL NO. : 1-800-284-4FAX (Voice Phone Only)
1-800-284-4329
iiiilll
CONTENTS
iiSiiiii
FOR YOUR INFORMATION
Chapter L ❖ SETUP & PREPARATION BEFORE USE M
Chapter 2.
Chapter 3.
Choosing a Suitahie Place for Your Fax Machine
The Good Places............................................................................................M
And the Bad Places
Packing List.........................................................................................................U2
Setting up Your Fax Machine..............................................................................¡ -2
* About the Recording Paper.......................................................................1-ii
* Multi Line Connections (PBXs).................................................................L13
* ConnectingtoaPrivateBranchExchange
.....................................................................................
❖ THE CONTROL PANEL KEYS 2-1
TELEPHONE AREA.........................................................................................2-2
ONE-TOUCH AREA....................................................................................... 2-3
LCD & USER SETTING AREA.......................................................................2-4
❖ HOW TO USE ON-SCREEN PROGRAMMING (OSP)
............................................
.....................................................
1-1
I -1
1-13
AND HELP KEY 3-1
User-friendly Programming
On-screen Programming (OSP).........................................................................3-1
Using the Function Mode to Access On-screen Programming (OSP)
Alternating Displays for On-screen Programming (OSP)
Function Selection Table....................................................................................3-2
Help Key ( Advanced)...................................................................................... 3-7
How to Print a Help List
How to Enter Text in Function Mode
How to Enter Special Characters, Symbols and Punctuation
Marks in Function Mode
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3-1
3-1
3-2
3-7
3 11
3-12
Chapter 4. ❖ TELEPHONE FUNCTION SETTINGS 4-1
Setting the Dialing Mode (Tone/Pufse).............................................................4-1
Setting the Beeper Sound Level........................................................................ 4-1
Setting the Date and Time..................................................................................4-2
Setting the Station ID.........................................................................................4-3
Storing One'Touch Dial Numbers......................................................................4-4
* Types of Numbers........................................................................................
* Chain Dialing................................................................................................4-6
Storing Speed-Dial Numbers..............................................................................4-6
» When You Wish to Change the Stored One-Touch and Speed-Dial
Numbers (During Step 4 on Page 4-4,7)
® Memory Storage
Setting Up Number Groups................................................................................4-8
............................................................................................
.....................................................
4-6
4-8
4-8
Chapter BÚ ❖ USING THE UNIT AS A TELEPHONE 5-1
Manual Dialing...................................................................................................5-1
One-Touch Dialing
Speed Dialing......................................................................................................5-Í
® Using Keys with the Telephone.....................................................................5-1
* On Hook Dialing...........................................................................................5- Í
Telephone Index.................................................................................................5-2
............................................................................................
5-1
CONTENTS
Chapter 6,
Chapter 7,
SENDING FAXES 6-1
A) DOCUMENT BASICS....................................................................................6-1
The Size of Your Documents
How to Insert the Document.............................................................................6-1
The Auto Document Feeder (ADF)..................................................................6-2
Getting Ready to Send a Fax
RESOLUTION...........................................................................................6-2
CONTRAST...............................................................................................6-3
B) BASIC FAX TRANSMISSIONS.....................................................................6-4
• Sending a Fax.............................................................................................
• Talking to the Other Party When Sending a Fax .......................................6-4
Sending a Fax Automatically............................................................................6-4
Sending a Fax Manually...................................................................................6-5
Automatic and Manual Re-dialing
Setting the Auto Re-dial...................................................................................6-5
» Possible Settings When You Send a Fax Manually.......................................6-6
• Printing Page Headers................................................................................6-6
C) ADVANCED FAX TRANSMISSIONS..........................................................6-7
Sending a Fax by Using Super Quick-Scan (Memory Transmission)
• If You Get a MEMORY FULL Message When Trying to Send a Fax
by Using Super Quick-Scan.......................................................................6-7
Delayed Transmission
Setting the Daily Timer (for Delayed Transmissions)
Broadcasting......................................................................................................6-9
• Getting Familiar with the Broadcasting Function
Sending by Multi-Transmission (Only for FAX-2400ML/2500ML)
Interrupting the Timer and Polled Job
Canceling a Job
D) FAX TRANSMISSION OPTIONS................................................................6-13
Setting the Overseas Mode........................................................................... 6-13
Setting Your Fax Machine for Multiple Resolution Transmission
Gray Scale.......................................................................................................6-15
Sending a Fax with a Cover Page...................................................................6-15
• The Comments Selection on the Cover Page...........................................6-16
Customizing Your Cover Page Comment
Printing the Cover Page..................................................................................6-17
Setting Cover Page ON/OFF..........................................................................6-17
• Sending an Automatic Cover Page.................................................;
Sending a Fax When the Cover Page Is ON
When Using the Cover Page Temporarily......................................................6-18
Sending a Fax with Call Reservation .............................................................6-19
• Using the Call Reservation Function.......................................................6-20
Printing the Cali Back Message......................................................................6-20
ECM (Error Correction Mode) Feature (Only for FAX-2400ML/2500ML).. 6-21
Error Re-Transmission
Next-FAX Reservation
...............................................................................................6-12
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6-1
6-2
6-5
6-10
6-11
^ 6-14
6-16
6-18
6-18
6_21
6-22
RECEIVING FAXES AND OTHER CALLS 7-1
A) BASIC SETUP TO RECEIVE FAXES.........................................................7-1
6-4
6-7
6-8
6-8
6-9
CONTENTS
Selecting an Answer Mode
Manual Reception (MANUAL Mode)
Automatic Fax Reception (AUTO Mode)........................................................7-2
Setting the Ring Delay......................................................................................7-2
The F/T Switch (F/T Mode)
Setting the F/T Ring Tinne
Smoothing.........................................................................................................7-4
Setting the Size of the Recording Paper...........................................................7-5
Printing a Reduced Copy of the Incoming Document
Auto Reduction
Fixed Reduction.........................................................................................7-6
• The Ratios of Fixed Reduction..................................................................7-7
Toner Save Function.........................................................................................7-8
Speaker Volume............................................................................................ 7-9
Ring Volume.....................................................................................................7-9
• Reception into Memory............................................................................7-10
B) REMOTE ACTIVATION..............................................................................7-11
What is Remote Activation
• Connecting an External or Extension Telephone to the Unit
Using Remote Codes......................................................................................7-11
“ Limitation of Using External (or Extension) Phones
Registering Remote Codes..............................................................................7-12
C) CONNECTION TO A TELEPHONE ANSWERING DEVICE (TAD) 7-13
The TAD Mode...............................................................................................7-13
• Connecting an External TAD to the Unit
• Sequence of TAD Mode Reception.........................................................7-14
D) DISTINCTIVE RINGING..............................................................................7-15
Distinctive Ringing.........................................................................................7-15
What Is Distinctive Ringing?...................................................................7-15
Can My Fax Machine Utilize Distinctive Ringing?
Can I Change the Setting Later?............................................................7-15
How Will the Fax Machine Treat All Other Distinctive Ringing? ... 7-15
How Does the Distinctive Ringing Function Work?...............................7-15
What’s the Advantage of Using the Distinctive Ringing Function? , 7-15
Setting the Distinctive Ringing Function
• Wliile You Are Setting the Distinctive Ringing Function:......................7-17
• Once You Have Finished Setting the Distinctive Ringing Function: 7-17
How to Turn the Distinctive Ringing Function ON or OFF
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-.......................................7-2
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7-1
7-3
7-3
7-6
7-6
7-11
7-11
7-12
7-13
7-15
7-16
7-18
Chapter s. ❖ HOW TO USE THE COPY FUNCTION 8-1
Making Single and Multiple Copies
Making Reduced and Enlarged Copies...................................................................8-2
....................................................................
8-1
Chapters. ❖ POLLING 9-1
* What Is Polling?
* How Does It Work?..........................................................................................9-1
* When to Use Polling?.......................................................................................9.1
Polling Another Fax Machine..................................................................................9-2
Setting up Polled Waiting.......................................................................................9_2
...............................................................................................9_]
Sv'^^s i
CONTENTS
i
Chapter W,
Chapter IL
Chapter Æ
Chapter 13,
Chapter 14.
Chapter IS.
Chapter 16.
■-Æ
...
:•• - T..i-i■ j--;h;- ■'
Secure Polling..........................................................................................................9-3
Polling Another Fax Machine with Secure Code....................................................9-3
Setting up Polled Waiting with Secure Polling..................................................... 9-4
Delayed Polling........................................................................................................9-5
Setting up Polled Waiting with Super Quick-Scan
Sequential Polling....................................................................................................9-6
.................................................
9-5
❖ PASSWORD 10-1
* What Is Password?....................................................................................... 10-1
® How Does It Work?...........................................................................................10-1
* When to Use Password Plus?
Sending Faxes with a Password
Receive Password...................................................................................................10-2
.........................................................................
............................................................................
10-i
10-2
<♦ REMOTE FAX OPTIONS (ONLY FOR FAX-2400ML/2500ML) 11-1
Setting the Fax Storage
Paging/Fax Forwarding..........................................................................................11"2
Setting Up Paging and Registering the Paging Number........................................11-3
Setting Up Fax Forwarding and Registering the Fax Forwarding Number... 11-4
What Is Remote Control Access?..........................................................................11-5
Setting the Remote Access Code...........................................................................
How to Use Remote Access and Control Codes
Remote Retrieval....................................................................................................11-6
* When to Press the Remote Access Code.........................................................11-6
Remote Control Commands..................................................................................11-7
How to Receive the Memory Status Last and Retrieve a Fax
Message Remotely.................................................................................................11-8
How to Change the Fax Foiwarding Number Remotely.......................................11-8
..........................................................................................
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11-1
11-5
11-6
❖ PRINTING REPORTS AND LISTS 12-1
Activity Report Interval........................................................................................ 12-2
Printing the All Dial List................................................................................... 12-3
Transmission Verification (Xmit) Report..............................................................12-4
Memory Status List................................................................................................12-5
❖ REGULAR MAINTENANCE AND TROUBLESHOOTING 13-1
Regular Maintenance............................................................................................ 13-1
Paper Jams..............................................................................................................13-3
Fixing a Document Jam..................................................................................13-3
Fixing a Recording Paper Jam...................................................................... 13-3
Troubleshooting................................................................................................... 13-5
Error Messages................................................................................................13-5
Other Problems................................................................................................13-7
IMPORTANT INFORMATION 14-1
Standard Telephone and FCC Notices (.Applies only to 120V model)
Important Safety Instructions................................................................................14-3
................
14-1
❖ INDEX 15-1
❖ SPECIFICATIONS 16-1
::-: j Sr ■
Never install telephone wiring during a lightning storm.
Never install telephone jacks in wet locations unless the jack is
specifically designed for wet locations.
Never touch uninsulated telephone wires or terminals unless the
telephone line has been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an
electrical storm. There may be a remote risk of electric shock
from lightning.
Do not use the telephone to report a gas leak in the vicinity of the
leak.
btIUH & HKbHAI^AIIUN
1. SETUP & PREPARATION BEFORE USE
:USE
Choosing a Suitable Place for Your Fax Machine _______________
Use the following list as a guide to find a suitable place for your fax machine.
_____
The Good Places,,.
Place your fax machine on a flat, stable surface, such as a desk.
Select a place that is free from vibration and shocks.
Locate it near a telephone jack and a standard, grounded power outlet.
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and
should be easily accessible.
And the Bad Places...
Avoid setting it up in a high-traffic area.
Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.
Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture,
or dust.
Do not connect your fax machine to electrical outlets controlled by wall switches or automatic
timers. Disruption of power can wipe out information in the unit’s memory.
Do not connect your fax machine to electrical outlets on the same circuit as large appliances or
other equipment that might disturb the power supply.
Avoid interference sources, such as speakers or the base units of cordless phones.
1-1
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Remote control
access card
Setting up Your Fax Machine
Follow these steps to set up your fax machine:
STEP 1. Attach the document and paper trays.
atiUK «< KkbKAkAIIUN BbhORE
STEP 2. Install the drum unit.
Use this same procedure for replacement.
.
aSigaiifcgaaiM^^^^^
.
...............................................
C) Slide the blue levers on both sides in
the direction of the arrows, and lift the
drum cover up.
- WARNING
-----------------------------------------
After you have used the machine, some
internal parts of the machine are
extremely hot. So please be careful.
D) Take the drum unit out of the wrapper. D)
Unwrap the drum unit just before
installing it in your machine.
Wrapper
^ WARNING
---------------------------------------
When the drum unit is directly exposed
to sunlight or indoor light, it may become
unusable, so please be careful.
^ IF YOU ARE REPLACING THE DRUM UNIT
Place the used drum unit into the
aluminum bag and discard it according to
local regulations.
New drum unit
1-4
ii bhIUP & PktPAI^>^ _
E) Shake the new drum unit i'rom side to
side several times.
(Try to keep the drum unit flat while
shaking.)
F) Remove the protective parts in order
of®-®. Make sure that you remove
all the protective parts from the unit.
E)
it straight down and then check to see
that it is secure.
H) Close the drum cover by pressing the
= mai'ks on both sides of the cover,
until you hear both blue levers “click”
into place.
1-5
yh I UP & PREPARATION BEFORE
IF YOU ARE REPLACING THE DRUM UNIT
Reinstall the toner cartridge inside the
drum unit with the “A” sign pointing
toward back of the unit and then check to
see that it is secure.
Pull the shutter lever on the toner
cartridge toward you until the two red
arrows line up.
IIMIIIl i ii
I) Close the top cover.
1-6
— IF YOU ARE REPLACING THE DRUM UNIT
Reinstall the paper cassette into the
machine, and check to see that it is secure.
Then plug in the power cord.
STEP 3. instali the toner cartridge.
* Use this same procedure for replacement.
If the paper cassette is attached,
remove it.
iMIilill
A) Open the top cover.
i»7
btiUP & PRBmRW№lBFORE
№
■^5 .-¿1
B) Take the new toner cartridge out of
the wrapper just before installing it.
— WARNING
If you leave the toner cartridge
unwrapped, you may find its product life
shortened, so please be careful.
— IF YOU ARE REPLACING THE TONER CARTRIDGE
Place the used toner cartridge into the
aluminum bag and discard it according to
local regulations.
---------------------------------------
1-8
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C) Shake the new toner cartridge well.
Then remove the protective plastic
seal.
D) Install the new toner cartridge inside
the drum unit with the “A” sign
pointing toward the back of the unit
and then check to see that it is secure.
E) Pull the shutter lever on the toner
cartridge toward you until the two red
arrows line up.
1-9
Igni;;
: * % -H SETUP & PREPARATION BEFORE USE
F) Close the top cover.
— IF YOU ARE REPLACING THE TONER CARTRIDGE
Reinstall the paper cassette into the
machine, and check to see that it is secure.
...
'-.Ì
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* The LCD display “CHANGE TONER” or “TONER EMPTY” or Toner Empty LED will
reset. If not please remove the toner cartridge and repeat the steps.
STEP 4. Install the paper cassette.
1 y dc tJSE
C) To install the paper, fan the paper
well and then make sure the leading
edge of the papers are even.
D) Next open the paper cover and insert
the paper into the paper cassette.
— WARNING
If you insert the paper past the v mark,
it may cause a paper jam.
About the Recording Paper...
Please use standard copier paper for the recording paper as below ;
---------------------------------------
, rOR YOUR INFORMATION
Width ; 216mm(8.5'’)/210ram(8.3")
Length : Letter/Legal/A4
Weight : 171b. to 241b.
Paper
The feeder can. accept letter, A4, and legal sized paper. The default setting of the
recording paper size is letter. If you insert the A4 or legal paper, change the setting.
(See page 7-5.)
E) Adjust the paper guide according to
the width of the paper.
F) Close the paper cover.
1-11
PREPARATION BEFORE USE
STEP 5. Connect the handset.
STEP 6. Connect the power cord.
When you connect the power cord, your fax machine will automatically print a power failure
report, and the display will show “01/01/1995 00:00”.
NOTIGE
1. This fax machine must be grounded using a 3-prong plug.
2. Since the machine is grounded through the power outlet, you can protect yourself
from potentially hazardous electrical conditions on the telephone network by
plugging in the power cord before you connect it to the telephone line.
Similarly, you can protect yourself when you want to move your machine, by
disconnecting the telephone line first, and then the power cord.
STEP 7. Connect the telephone line.
* This part is only for use
with the Brother Missing
Link option. Tf you have
not purchased this option
then ignore this part .
1-12
iiili
lili
FOR YOliR INFORMATION
Multi Line Connections (PBXs)
Most offices use a central telephone system. While it is often relatively simple to
connect the machine to a key system or a PBX (private branch exchange), we suggest
that you contact the company that installed your telephone system and ask them to
connect the fax machine for you.
It is advisable to have a separate line for the fax machine. You can then leave the
machine in AUTO Answer Mode to receive faxes at any time of the day or night.
If the fax machine is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This will prevent the unit from being
activated each time a telephone call is received.
• As with all fax units this machine must be connected to a two wire system. If your
line has more than two wires, proper connection of the fax machine can not be
made.
If you have Call Waiting, Ring Master, or any other custom calling feature on your
telephone line, it may create a problem in operation of your fax unit.
Connecting to a Private Branch Exchange
The following points should be kept in mind if you are installing the machine to work
with a private branch exchange(PBX).
1) It is not guaranteed that the unit wall operate correctly under all circumstances
with PBXs. Any cases of difficulty should be reported first to the company that
handles your PBX.
2) If all incoming calls will be answered by a switchboard operator, it is recom
mended that the Answer Mode be set to MANUAL. (Seepage 7-1-2.) All incoming
calls should initially be regarded as telephone calls.
3) The unit may be used with either pulse or tone dialing telephone types.
1-13
2. THE CONTROL PANEL KEYS
FAX-2300ML
© Telephone Area © One-Touch Area
FAX-2400ML
THE CONTROL PANEL KEYS
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FAX-2500ML
®LCD & User Setting Area
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i;o“©cD(Z)Ji o
© Telephone Area © One-Touch Area
2~1
IMt UUIN'IkULKANtL
® TELEPHONE AREA
1. Number Keys
These twelve keys are used to
dial phone and fax numbers {see
page 5-1), and can also be used as
an alphanumeric keyboard for
entering information into the fax
machine. (See page 3-ll~12.)
2, BOOK
This key lets you dial telephone
and fax numbers withoiit lifting
the handset. (See page 5-1.)
3. HOLD
You can use this key to put a call
on hold. To take the call off hold,
you must pickup the fax handset.
(See page 5-1.)
4, REDIAL/PAUSE
This key re-dials the last number
called. (See page 6-5.) This key is
also used to insert a pause in
autodial numbers. (See page 4-5,
5-1.)
5. SPEED DIAL
This key lets you access
previously stored speed-dial
phone numbers with a two-digit
number. (See page 4-6-7, 5-1.)
;©cD(f>
"S Cil (D (5)
■ O iCD ® ®
SPEED niht z' N
p
6. TEL -INDEX
This key allows you to alphabetically
look up numbers stored in the dialing
memory. (See page 5-2.)
2^2
© ONE-TOUCH AREA
THE mNECKEYS
:1-
fciis
IHh CONTROL I
® LCD & USER SETTING AREA
12,
This key moves the LCD cursor to the
left. It also allows you to back up one
step when you are in function mode
(see page 3-1) or Telephone Index.
(Left Arrow)
14, Liquid Crystal Display
The LCD displays messages that will
help you set up and operate your fax
machine (On-Screen Programming).
(See page 3-1.)
IS,
This key moves the LCD cursor to the
right, and it also lets you advance one
step when you are in function mode
(see page 3-1) or Telephone Index.
(Right Arrow)
15, Toner Empty
This LED will start flashing when
the amount of toner drops to a low
level, and when there is no toner, the
LED will stay lit. (See page 1-10.)
This key accesses the function and
programming mode (OSP), so you can alter
various settings. (See page 3-1.)
2-4
This key deletes entered data or backs
up one step in function mode. (See
page 3-2.)
(B LCD & USER SETTING AREA
THE CONTROL PANEL KEYS
19. MODE
This key is used to specify how the
fax machine will handle incoming
calls. (See page 7-1.)
21. RESOLUTION
This key is used to set the i
resolution requirements when j
sending a fax. (See page 6-2.) j
lil |- PHOTO TAC
i;-..-INDEX
O FINE I O AUTO
O S.FIN^ O F/T
■j
RESOLUTION MODE
m
i
^
------------
20. HELP (Advanced)
Press this key whenever you want a
quick reference Help List printed. This
Help Lists tell you information on how
to perform settings for a function, how
to register information, or how to get
some basic information for sending or
receiving faxes. (See page 3-7~10.)
SUPERQ.SCAN I^ELP enlTrge
H.. ■■ M '■ ^ -
22
. SUPER q.SCAN
This key enables you to scan in your
originals at three times the normal speed,
by storing them in the memoiy befoi’e
actual transmission. (See page 6-7. ) When
it is pressed. Broadcasting is available.
(See page 6-9.) When SUPER Q.SCAN is
pressed together with SHIFT, Multi TX is
available. (Only for FAX-2400ML/
2500ML.) (See page 6-10.)
2S. REDUCE!
ENLARGE
This key is for selecting reduction or
enlargement in copying. You can select
one of the following ratios: 150%, 125%,
120%, 100%, 93%, 87%, and 75%. You
can also use the Auto Reduction
function to have the machine
automatically calculate the reduction
ratio to fit documents to the size of your
recording paper. (See page 8-2.)
2-5
MUVV tu Ubt UINf-SCREEN PROGRAMMING AMD HEtP KÉY
3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
User-friendly Programming
We have designed your fax machine with on-screen programming and a HELP key, user-friendly
programming that help you take full advantage of all the functions your fax machine has to offer.
On-screen Programming (OSP)
Since jmur fax programming is done on the LCD, we created step-by-step on-screen prompt
messages to help you program your fax machine. All you need to do is follow the prompt
instructions as they guide you through the function menu selections and programming options
and settings,
Using the Function Mode to Access On-screen Programming (OSP)
You can access the function mode by pressing FUNCTION found in the Function and User
Setting Area of your fax Control Panel. (See page 2-4.)
When you enter function mode, your fax machine will display a list of Level One Functions to
choose from (see pages 3-2 through 3-6 for these Level One Functions), as seen below.
Left arrow
sequence
Press FUNCTION
_________
i
(TiiTER NO. & SET ~1
*
fl .TEMP.SETTINGS 1
♦
________
_____
i (
t
__________
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(~6 .TEL ^OPTIONS : :: 1
^
________
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♦
________
Cd.SE G»ÌÌÌIiìl3piaiM.i^
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(9.REMOTE FAX0Pt3
roTTNTERRUPT
I
^
Right arrow or
auto scroll
sequence
(Only for FAX-2400ML/
2500ML)
3-1
ML^vv l U MSt UIN-5UNtEN:PI^(aeRAMMiN© AN ffitP K£y:
These function options will appear one after the other on the display. You can then choose one of
these options by pressing SET when your desired option appears on the LCD.
You can also move through the function menu options at a faster rate by pressing (right
arrow). (See page 2-4 to locate this key on your Control Panel.) \%en you find the option you want,
press SET.
You can simply press the Level One Function number associated with each option (refer to pages
3-2 through 3-6).
Helpful Hints If you want to exit function mode, simply press STOP. Also, if you select the
wrong menu, and wish to return to the previous step, press CLEAR.
Alternating Displays for On-screen Programming (OSP)
When you see alternating displays, the LCD will
usually alternate between the currently selected
option, and a help message giving brief instruc
tions on how to proceed. The example shows the
:)
current speaker volume is high and prompts you
to use (left arrow) and (right arrow) to
change the setting, and then to press SET to store
it.
C
CsIE&cr.:
ALTERNATE
.
li. :'5iaP
Function Selection Table
If you have a basic understanding of how to program a fax machine, you can perform most of the
progi’amming settings without the owner's manual. To help you understand the function
selections, options, and setting’s that are found in your fax programs, we have the following
Function Selection Table.
Read through this table to gain a basic understanding of what your new fax model can do, and
then the next section wall begin instructing you how to use on-screen programming.
Level one
function
1. TEMP.
(TEMPOMRY)
SETTINGS
________
Level two
function
1. TIMER
2. POLLING
3. CALL
RESERVE I
Eicpianatlon of Options
Use this for sending documents at a later
time.
Polling is the process of retrieving faxes
from another machine. You can also choose
whether you want your polling secured or
not.
STANDARD/SECURE
You can send a fax and then talk to the
recipient using the CALL RESERVE
function. ON/OFF. I
Factory
setting
—
STAN
DARD
OFF
Page
6-8
9-1-6
6-19-20
I
3-2
fmm -to USh PI^©R/^PI1# AND HELP KEY
ilil:
Level one
function
1.TEMP.
(TEMPORARY)
SETTINGS
2. CANCEL
JOB
Level two
function
4. CONTRAST
5. RESOLUTION
6. OVERSEAS
MODE
7. COVERPAGE
Explanation of Options
There are three types of contrast settings.
Usually the AUTO setting is acceptable. But
if you want to send an especially light or dark
document, you should change this setting.
AUTO: Default setting is AUTO. Contrast
setting always reverts to AUTO after
one transmission.
S. LIGHT; To send very light documents.
S. DARK: To send very dark documents.
If you need to send a set of originals at
various resolutions, this function will allow
you to set the required resolution page by
page. (If all documents are the same
resolution, use the RESOLUTION key. See
page 2-5 #21.)
STANDARD/FINE/S. FINE/PHOTO
If you have trouble when sending overseas,
you may want to set OVERSEAS MODE to
ON.
ON/OFF
An automatic Cover Page will allow you to
send details of who the fax is going to, who it
is from and when it was sent. ON/OFF
If you wish to cancel a job that has been set
with the timer, a polled job etc., use this
function.
Factory
setting
AUTO
STAN
DARD
OFF 6-13
OFF
/
/
/
Page
6-3
6-14
6-18-19
6-12
3. PRINT
REPORTS
4. SET AUTO
DIAL
3-3
See page 12-1 for
a list of reports.
1. ONE-TOUCH
DIAL
2, SPEED-DIAL
3. SETUP
GROUPS
You can print several different lists and
reports, which are available under function
item 3. PRINT REPORTS.
If you register names and numbers on OneTouch dial keys, you can dial a number
automatically just by pressing a One-Touch
key. (Max. of 15 locations for FAX-2300ML,
30 locations for FAX-2400ML and 40
locations for FAX-2500ML)
If you register names and numbers as SpeedDial numbers, you can dial a number
automatically just by pressing SPEED DIAL
and a two-digit number. (Max. of 45 locations
for FAX-2300ML, 30 locations for FAiX2400MLand 100 locations for FAX-25 OOML)
This is used for setting up a group number
used for broadcasting.
—
-------------------------------------
------------
/
12-1-5
/
—
4-4-5
4-6-7
—
4-8-9
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