BlackBerry RDC70UW, REM70UW, RDX70UW, RDD70UW User Manual

BlackBerry Curve 9360 Smartphone
Help
Version: 7.0
To find the latest user guides, visit www.blackberry.com/docs/smartphones.
SWD-1456661-0610042045-001
Contents
Quick Help.......................................................................................................................................................................................................... 5
Troubleshooting: Top 10.................................................................................................................................................................................... 8
Tips and shortcuts.............................................................................................................................................................................................. 13
Tips: Doing things quickly................................................................................................................................................................................... 13
Tips: Extending battery life................................................................................................................................................................................. 14
Tips: Finding apps............................................................................................................................................................................................... 15
Tips: Freeing and conserving storage space....................................................................................................................................................... 15
Tips: Updating your software............................................................................................................................................................................. 16
Tips: Keeping your information safe.................................................................................................................................................................. 17
Tips: Managing indicators.................................................................................................................................................................................. 17
Phone shortcuts................................................................................................................................................................................................. 18
Message shortcuts.............................................................................................................................................................................................. 19
File and attachment shortcuts........................................................................................................................................................................... 20
Typing shortcuts................................................................................................................................................................................................. 21
Media shortcuts................................................................................................................................................................................................. 22
Browser shortcuts.............................................................................................................................................................................................. 23
Calendar shortcuts............................................................................................................................................................................................. 24
Map shortcuts.................................................................................................................................................................................................... 24
Troubleshooting: Shortcuts................................................................................................................................................................................ 25
Phone................................................................................................................................................................................................................. 26
How to: Phone.................................................................................................................................................................................................... 26
Troubleshooting: Phone..................................................................................................................................................................................... 42
Voice commands................................................................................................................................................................................................ 45
How to: Voice commands................................................................................................................................................................................... 45
Troubleshooting: Voice commands.................................................................................................................................................................... 47
Messages............................................................................................................................................................................................................ 48
Email................................................................................................................................................................................................................... 48
Text messages.................................................................................................................................................................................................... 69
PIN messages...................................................................................................................................................................................................... 80
Attachments....................................................................................................................................................................................................... 87
Security options for messages............................................................................................................................................................................ 90
Files and attachments........................................................................................................................................................................................ 104
How to: Files....................................................................................................................................................................................................... 104
Troubleshooting: Files........................................................................................................................................................................................ 109
Media................................................................................................................................................................................................................. 111
Music.................................................................................................................................................................................................................. 111
Podcasts............................................................................................................................................................................................................. 118
Videos................................................................................................................................................................................................................. 124
Video camera..................................................................................................................................................................................................... 131
Camera............................................................................................................................................................................................................... 136
Pictures............................................................................................................................................................................................................... 143
Voice notes......................................................................................................................................................................................................... 150
Ring tones, sounds, and alerts............................................................................................................................................................................ 157
How to: Ring tones, sounds, and alerts.............................................................................................................................................................. 157
Troubleshooting: Ring tones, sounds, and alerts............................................................................................................................................... 160
Browser.............................................................................................................................................................................................................. 161
How to: Browser................................................................................................................................................................................................. 161
Troubleshooting: Browser.................................................................................................................................................................................. 172
Calendar............................................................................................................................................................................................................. 173
How to: Calendar................................................................................................................................................................................................ 173
Troubleshooting: Calendar................................................................................................................................................................................. 180
Contacts.............................................................................................................................................................................................................. 182
How to: Contacts................................................................................................................................................................................................ 182
Troubleshooting: Contacts................................................................................................................................................................................. 189
Clock................................................................................................................................................................................................................... 190
How to: Clock..................................................................................................................................................................................................... 190
Troubleshooting: Clock....................................................................................................................................................................................... 193
Tasks and memos............................................................................................................................................................................................... 194
Create a task or memo....................................................................................................................................................................................... 194
Send a task or memo.......................................................................................................................................................................................... 194
Change or delete a task or memo...................................................................................................................................................................... 194
Change the status of a task................................................................................................................................................................................ 194
Hide completed tasks......................................................................................................................................................................................... 195
Show tasks in the calendar................................................................................................................................................................................. 195
Synchronizing tasks and memos......................................................................................................................................................................... 195
About categories................................................................................................................................................................................................ 197
Categorize a contact, task, or memo.................................................................................................................................................................. 197
Create a category for contacts, tasks, or memos............................................................................................................................................... 197
Turn off the prompt that appears before you delete items............................................................................................................................... 198
Typing................................................................................................................................................................................................................. 199
How to: Typing................................................................................................................................................................................................... 199
Troubleshooting: Typing..................................................................................................................................................................................... 204
Keyboard............................................................................................................................................................................................................ 205
How to: Keyboard............................................................................................................................................................................................... 205
Troubleshooting: Keyboard................................................................................................................................................................................ 206
Language............................................................................................................................................................................................................ 207
How to: Language............................................................................................................................................................................................... 207
Troubleshooting: Language................................................................................................................................................................................ 208
Screen display..................................................................................................................................................................................................... 209
How to: Screen display....................................................................................................................................................................................... 209
Troubleshooting: Display.................................................................................................................................................................................... 213
GPS technology................................................................................................................................................................................................... 214
How to: GPS technology..................................................................................................................................................................................... 214
Troubleshooting: GPS technology...................................................................................................................................................................... 215
Maps................................................................................................................................................................................................................... 216
How to: Maps..................................................................................................................................................................................................... 216
Troubleshooting: Maps...................................................................................................................................................................................... 220
Applications........................................................................................................................................................................................................ 222
How to: Applications.......................................................................................................................................................................................... 222
Troubleshooting: Applications........................................................................................................................................................................... 224
BlackBerry Device Software............................................................................................................................................................................... 230
How to: BlackBerry Device Software.................................................................................................................................................................. 230
Troubleshooting: BlackBerry Device Software................................................................................................................................................... 233
Manage Connections.......................................................................................................................................................................................... 234
Mobile network.................................................................................................................................................................................................. 234
Wi-Fi technology................................................................................................................................................................................................ 241
Bluetooth technology......................................................................................................................................................................................... 253
How to: Bluetooth technology........................................................................................................................................................................... 253
Troubleshooting: Bluetooth technology............................................................................................................................................................ 259
NFC technology.................................................................................................................................................................................................. 262
How to: NFC technology..................................................................................................................................................................................... 262
Troubleshooting: NFC technology...................................................................................................................................................................... 264
Power and battery.............................................................................................................................................................................................. 265
How to: Power and battery................................................................................................................................................................................ 265
Memory and media cards................................................................................................................................................................................... 267
How to: Memory and media cards..................................................................................................................................................................... 267
Troubleshooting: Memory and media cards...................................................................................................................................................... 270
Search................................................................................................................................................................................................................. 272
How to: Search................................................................................................................................................................................................... 272
Troubleshooting: Search.................................................................................................................................................................................... 275
SIM card.............................................................................................................................................................................................................. 276
How to: SIM card................................................................................................................................................................................................ 276
Security............................................................................................................................................................................................................... 279
How to: Security................................................................................................................................................................................................. 279
Troubleshooting: Security.................................................................................................................................................................................. 309
Service books and diagnostic reports................................................................................................................................................................. 311
Accept, delete, or restore a service book........................................................................................................................................................... 311
Run a diagnostic report...................................................................................................................................................................................... 311
View, submit, or delete a diagnostic report....................................................................................................................................................... 311
Set a default recipient for diagnostic reports..................................................................................................................................................... 312
I can't run or submit a diagnostic report............................................................................................................................................................ 312
Find your smartphone model number and version of the BlackBerry Device Software.................................................................................... 312
Synchronization.................................................................................................................................................................................................. 313
How to: Synchronization.................................................................................................................................................................................... 313
Troubleshooting: Synchronization..................................................................................................................................................................... 316
Accessibility options........................................................................................................................................................................................... 318
How to: Accessibility.......................................................................................................................................................................................... 318
Calculator........................................................................................................................................................................................................... 323
Use the calculator............................................................................................................................................................................................... 323
Convert a measurement..................................................................................................................................................................................... 323
Glossary.............................................................................................................................................................................................................. 324
Legal notice........................................................................................................................................................................................................ 329
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Quick Help

How to: Top 10

BlackBerry® smartphone users have spoken! Here are the top 10 things they want to know how to do on their smartphones.
Set up an email address
1. On the Home screen, click the Setup icon.
2. In the Setup section, click the Email Accounts icon.
3. Follow the screens to set up your email address. When your email address is set up correctly, you receive a confirmation
message. To view and manage your email messages, on the Home screen, click the Messages icon.
Note: In some cases, you might see the following options. If so, select one of the options.
Internet Mail Account: Use this option to associate your BlackBerry® smartphone with one or more existing email accounts
(for example, Windows Live™ Hotmail®) or to create a new email address for your smartphone.
Enterprise Account: If your administrator gave you an enterprise activation password, use this option to associate your
smartphone with your work email account using the BlackBerry® Enterprise Server.
If you are trying to set up a Internet email account (for example, Windows Live™ Hotmail® or Google Mail™) or a new email address for your smartphone, and do not see this option, contact your administrator or wireless service provider.
Related information
Change options for your personal email account, 62
About downloading apps with the BlackBerry App World
With the BlackBerry App World, you can search for and download games, themes, social networking apps, personal productivity apps, and much more. Using an existing PayPal® account, you can buy and download apps to your smartphone over the wireless network.
If you don't already have the BlackBerry App World on your smartphone, you can download it at
www.blackberryappworld.com. For more information about managing apps using BlackBerry App World, click the BlackBerry
App World icon. Press the key > Help.
Depending on your wireless service provider and region, you might have the option to add or update apps using the BlackBerry App World™ storefront. You might also be able to download apps from a web page (try visiting mobile.blackberry.com from your BlackBerry smartphone), or through your wireless service provider. Data charges might apply when you add or use an app over the wireless network. For more information, contact your wireless service provider.
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Transfer a file from your computer to your smartphone using your smartphone as a USB memory drive
You must use the BlackBerry® Desktop Software to manage and preserve the information or the encryption that is associated with your media files when you transfer files between your BlackBerry smartphone and your computer.
1. Connect your smartphone to your computer using a USB cable.
2. Do one of the following:
• If you want to transfer most types of files, in the dialog box that appears on your smartphone, select the USB option.
• If you want to transfer media files that are protected with DRM, in the dialog box that appears on your smartphone, select the media transfer option.
3. If necessary, type a password. Your smartphone appears as a drive on your computer.
4. Drag a file from a location on your computer to a folder on your smartphone.
To view the transferred file on your smartphone, disconnect your smartphone from your computer and find the file.
Related information
Transfer your media files from your computer to your smartphone using BlackBerry Desktop Software, 115
Synchronize email over the wireless network
You can set the Wireless Reconcile option for each email address that is associated with your BlackBerry® smartphone, which will synchronize your email over the wireless network.
1. On the Home screen, click the Messages icon.
2.
Press the
3. If the Message Services field appears, set this field to the appropriate email account.
4. Select the Wireless Reconcile checkbox.
5.
Press the
key > Options > Email Reconciliation.
key > Save.
Copy contacts from your SIM card to your contact list
Depending on your wireless service provider and wireless network, this feature might not be supported.
1.
In the contact list, press the
2.
Press the key > Copy All To Contacts.
Note: If you try to copy a SIM card contact with a phone number that matches the phone number of a contact that already appears in your contact list, your BlackBerry® smartphone does not copy the SIM card contact.
Related information
Add a contact, 182
key > SIM Phone Book.
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Send a text message
The number of recipients that you can send a text message to depends on your wireless service provider.
1. On the Home screen, click the Text Messages icon.
2.
Press the
3. In the To field, do one of the following:
• Type a contact name.
• Press the
• Type a phone number that can receive text messages (including the country code and area code). For languages with non-Latin characters, press the Alt key to type numbers. Press the key on the keyboard.
• If your BlackBerry® smartphone is connected to a CDMA network, you can type an email address.
4. Type a message.
5.
Press the
Related information
Personal distribution lists, 187 I can't send messages, 10 Attach a media file, contact card, appointment, or location to a text message, 71
key > Compose Text Message.
key > Choose Contact. Click a contact.
key on the keyboard.
View location on a map from the compass
You can view the compass and your location on a map at the same time.
1. On the Home screen or in the Applications folder, click the Compass icon.
2.
Press the key > Location on Map.
To return to the Compass application, press the
Related information
Navigate to a destination, 0
key > Close.
Lock or unlock your smartphone
You can lock the keyboard to avoid pressing it or making calls accidentally and, if you have set a BlackBerry® smartphone password, you can also lock your smartphone with a password.
Depending on how you or your administrator set your password options, if you don't use your smartphone for a certain period of time, your smartphone might lock with a password automatically.
Do one of the following:
• To lock the keyboard, press the
• To unlock the keyboard, press the key again.
• To lock your smartphone with a password, on the Home screen or in a folder, click the icon.
• To unlock your smartphone, enter your password. Press the
key on the top of your smartphone.
key.
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Turn on or turn off a network connection
You should keep network connections turned off in certain places, such as on an airplane or in a hospital. For more information, see the Safety and Product Information booklet for your BlackBerry® smartphone.
On the Home screen, click the connections area at the top of the screen, or click the Manage Connections icon.
• To turn on a network connection, select the checkbox beside a connection type.
• To turn off a network connection, clear the checkbox beside a connection type.
• To turn on the network connections that were turned on previously, click Restore Connections.
Related information
Turn on or turn off data service or set roaming options, 237 I can't connect to the mobile network, 240 I can't connect to a Wi-Fi network, 252 I can't connect to the mobile network, 240 I can't connect to a Wi-Fi network, 252
Turn off Word Substitution
1. On the Home screen or in a folder, click the Options icon.
2. Click Typing and Input > Typing.
3. For a keyboard, click Advanced Style Options.
4. Clear the Spelling check box.
5.
Press the
key > Save.

Troubleshooting: Top 10

Save time and maximize your efficiency with these quick tips.
I can't make or receive calls
Try the following actions:
Verify that your BlackBerry® smartphone is connected to the wireless network.
Verify that your wireless service plan includes phone or voice services.
If you can't make calls and fixed dialing is turned on, verify that the phone number for your contact appears in your fixed dialing list or turn off fixed dialing.
If you have traveled to another country and you haven't changed your smart-dialing options, dial the full phone number, including the country code and area code, for your contact.
If you're not receiving calls, verify that call blocking and call forwarding are turned off.
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Your smartphone or your SIM card might support more than one phone number, even if you only have one phone number. Verify that your phone number is set as your active phone number.
If you have more than one phone number associated with your smartphone, verify that the phone number that you want to make calls from and receive calls to is set as your active phone number.
If you're using your BlackBerry® MVS Client phone number, verify that support for the BlackBerry MVS Client is turned on.
If you're using your BlackBerry MVS Client phone number, verify that your smartphone is registered with the BlackBerry® Mobile Voice System. From the Home screen, press the MVS Client. Press the key. Click Register Now. If the Register Now menu item doesn't appear, or if the registration fails, contact your administrator. If the registration doesn't complete, wait for a short period of time and then try again.
If you have set call forwarding for the phone number provided by your wireless service provider, calls to your BlackBerry MVS Client phone number are also forwarded. To receive calls to your BlackBerry MVS Client phone number, verify that call forwarding is turned off.
Related information
Fixed dialing and smart dialing, 33 Call waiting, call forwarding, and call blocking, 31 Switch the active phone number, 38
key. Press the key. Click Options. Click BlackBerry
I'm not receiving messages
Try the following actions:
Verify that your BlackBerry® smartphone is connected to the wireless network. If you're not in a wireless coverage area, you should receive messages when you return to a wireless coverage area.
Reset your smartphone. Connect to the network and try again.
If you created an email address or added an existing email address to your smartphone using the email setup screen in the Setup application, verify that you have received an activation message on your smartphone from the BlackBerry® Internet Service. If you haven't received an activation message (the message might take a short period of time to arrive), in the Setup application, open the email setup screen to send a service book to your smartphone.
If you haven't received a registration message from the wireless network, register your smartphone. On the Home screen or in a folder, click the Options icon. Click Device > Advanced System Settings > Host Routing Table. Press the Register Now.
Verify that data service is turned on.
If you use email filters, verify that the options for email filters are set correctly.
Verify that email forwarding is turned on and that you have selected all the email folders, including your inbox folder, that you want to receive email from.
Verify that your smartphone is not blocking messages. For more information, contact your administrator.
Related information
Change, prioritize, or delete an email filter, 52 Forward messages from a specific email folder to your smartphone, 59
key >
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I can't send messages
Try the following actions:
Verify that your BlackBerry® smartphone is connected to the wireless network.
If the menu item for sending a message doesn't appear, verify that you have added an email address, a PIN, or a phone number for your contact.
If you created an email address or added an existing email address to your smartphone using the email setup screen in the Setup application, verify that you have received an activation message on your smartphone from the BlackBerry® Internet Service. If you haven't received an activation message (the message might take a short period of time to arrive), in the Setup application, open the email setup screen to send a service book to your smartphone.
If you haven't received a registration message from the wireless network, register your smartphone. On the Home screen or in a folder, click the Options icon. Click Device > Advanced System Settings > Host Routing Table. Press the key > Register Now.
Generate an encryption key.
Verify that data service is turned on.
Resend the message.
Related information
Generate an encryption key, 284 Wireless coverage indicators, 234 Change or delete a contact, 183 Turn on or turn off a network connection, 8 Turn on or turn off data service or set roaming options, 237 Wireless coverage indicators, 234 Turn on or turn off a network connection, 8 Options for email filters, 51 Turn on or turn off data service or set roaming options, 237 Resend a message, 48
I forget my smartphone password
If you forget your BlackBerry® smartphone password, it can't be recovered. If your smartphone uses a BlackBerry® Enterprise Server, your administrator might be able to reset your password without deleting your smartphone data. Otherwise, the only way you can reset your password without knowing your current password is to delete all your smartphone data. You can do this by exceeding the number of allowed password attempts.
If your email account uses a BlackBerry Enterprise Server, depending on the options that your administrator sets, when you delete your smartphone data, you might also delete the data on your media card. For more information, contact your administrator.
Research In Motion recommends that you regularly create and save a backup file on your computer, especially before you update any software. Maintaining a current backup file on your computer might allow you to recover smartphone data if your smartphone is lost, stolen, or corrupted by an unforeseen issue.
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My smartphone isn't ringing or vibrating when I receive a call or message
Try the following actions:
On the Home screen, click the Sound and Alert Profiles icon. Verify that your profile isn't set to All Alerts Off or Silent.
If you have created contact alerts, on the Home screen, click the Sound and Alert Profiles icon. Click Change Sounds and Alerts > Sounds for Contacts. Click a contact alert. Click Phone or Messages. Verify that the Volume field isn't set to Silent and that the Vibration field isn't set to Off.
The screen turns off
When you don't use your BlackBerry® smartphone for a period of time, the screen turns off to conserve battery power. You can change the length of time that the backlight stays on when you aren't touching your smartphone.
To turn on the screen, click the trackpad or press a key.
Related information
Set options for backlighting, 209
Email messages aren't reconciling over the wireless network
Try the following actions:
Verify that your BlackBerry® smartphone is connected to the wireless network.
Verify that wireless email reconciliation is turned on.
Reconcile email messages manually.
Organizer data isn't synchronizing over the wireless network
Try the following actions:
Verify that your BlackBerry® smartphone is connected to the wireless network.
Verify that wireless data synchronization is turned on in the Contacts application, Calendar application, Tasks application, and MemoPad.
If you use the BlackBerry® Internet Service, you must synchronize calendar data using the BlackBerry® Desktop Software. For more information, see the Help in the BlackBerry Desktop Software.
I can't pair with a Bluetooth enabled device
Try the following actions:
Verify that your BlackBerry® smartphone is compatible with the Bluetooth® enabled device. For more information, see the documentation that came with the Bluetooth enabled device.
If you don't know the passkey for your Bluetooth enabled device, see the documentation that came with the Bluetooth enabled device.
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If your BlackBerry smartphone doesn't detect the Bluetooth enabled device that you want to pair with, try making your BlackBerry smartphone discoverable for a short period of time. Many car kits need to discover your BlackBerry smartphone rather than your BlackBerry smartphone discovering the car kit. On the Home screen, click the connections area at the top of the screen, or click the Manage Connections icon. Click Networks and Connections > Bluetooth Connections. Click Add New Device. Click Listen. Bluetooth enabled devices can detect your BlackBerry smartphone for 2 minutes.
Turn off encryption for Bluetooth connections between your BlackBerry smartphone and the Bluetooth enabled device. On the Home screen, click the connections area at the top of the screen, or click the Manage Connections icon. Click
Networks and Connections > Bluetooth Connections. Highlight a Bluetooth enabled device. Press the > Devices Properties. Clear the Encryption check box. Press the key > Save.
Related information
Make your BlackBerry smartphone discoverable, 256
The media player screen closes
If you pause or stop a media file for a certain period of time, the media player screen closes to optimize the performance of your BlackBerry® smartphone. In the media options, you can stop the media player screen from closing or change the amount of time before the media player screen closes.
Related information
Change the amount of time before the media player screen closes, 114
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Tips and shortcuts

Depending on the typing input language that you are using, some shortcuts might not be available.

Tips: Doing things quickly

For full instructions, click the links under Related information at the bottom.
Access popular options such as changing your ring tone, setting the alarm, viewing notifications, and turning on or turning off network connections.
See all the apps and folders on the Home screen, or minimize the panel and view the wallpaper.
Switch to another app.
Open an app with a convenience key. Press a convenience key on the side of your smartphone.
Use pop-up menus. Pop-up menus provide common available actions, and appear
Switch to the Favorites, Media, Downloads, and Frequent panels.
Add an app to the Favorites panel. Highlight an app on the Home screen or in a folder. Press the
Change options for the Home screen such as the wallpaper.
Related information
Change what happens when you type on the Home screen, 0 Assign an application to a Convenience key, 205 Keep an application running in the background and switch to another application, 223
Highlight and click the areas at the top of the Home screen.
On the navigation bar, click All.
Press and hold the key. Click an app.
Note: The other app might still be running in the background.
Note: You can customize which app a convenience key opens.
in the center of the screen. For example, you can use the pop­up menu in a message to file, forward, or reply to the message. To open a pop-up menu, press and hold the trackpad. To select a command, click the trackpad.
On the Home screen, highlight All on the navigation bar and slide your finger on the trackpad right or left.
key > Mark as Favorite.
On the Home screen, press the key > Options.
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Tips: Extending battery life

For full instructions, click the links under Related information at the bottom.
Set your BlackBerry® smartphone to turn on and turn off automatically.
You can set your smartphone to turn off while you aren't using it for an extended period, like when you sleep. Data you receive when the smartphone is turned off automatically updates when the smartphone turns on.
Set backlighting to remain on for a shorter period of time, and lower its brightness.
Turn off network connections you aren't using. On the Home screen, click the connections area at the top of
Close apps when you're finished with them.
When you switch from one app to another, some apps, such as the Browser app or the Music app, run in the background, which uses battery power.
Switch your vibrating notifications to sound notifications or LED notifications, lower the volume of your sound notifications, or select a shorter ring tone.
Delete the original text from a reply message.
If your smartphone has a camera flash, turn off the flash. On the Home screen, click the Camera icon. Click the flash icon
Keep your battery connections clean.
Keeping the battery clean extends the life of your battery.
On the Home screen or in a folder, click the Options icon. Click Device > Auto On/Off.
On the Home screen or in a folder, click the Options icon. Click Display > Screen Display.
the screen, or click the Manage Connections icon. Click a network connection to clear the checkbox.
In an app, press the key > Close.
On the Home screen, click the Sound and Alert Profiles icon. Click Change Sounds and Alerts.
When you are replying to a message, press the key >
Delete Original Text.
at the bottom of the screen until the flash off indicator appears.
Every few months, use a cotton swab or dry cloth to clean the metal contacts on the battery and the smartphone.
Related information
Delete the original text from a reply message, 50 Change your ring tone, notifiers, or reminders, 27 Turn on or turn off a network connection, 8 Set options for backlighting, 209
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Set your smartphone to turn on and turn off automatically, 265

Tips: Finding apps

Look in a folder on your Home screen. Some apps are located in folders on your Home screen. Click
a folder to see what apps are inside.
Make all hidden apps visible on the Home screen.
Search for an app. On the Home screen, start typing the app name.
Verify that the app is installed. On the Home screen or in a folder, click the Options icon. Click
On the Home screen, press the key > Show All Icons. To
unhide the app, highlight it and then click Hide Icon to clear the check mark. If the icon is hidden in other panels, you can unhide the icon in all panels, or in the current panel only. If Show All Icons does not appear in the menu, there are no apps hidden from view.
Device > Application Management. If the app is listed, it is installed on your BlackBerry® smartphone.

Tips: Freeing and conserving storage space

Try to maintain at least 400 KB of available application storage on your BlackBerry® smartphone. If you find that your smartphone processes are unusually slow, try freeing storage space by deleting files that you don't need. Changing options for email, calendar entries, and media files might help you conserve storage space.
Check how much free storage space you have.
Delete unneeded files. On the Home screen or in a folder, click the Files icon. Find and
Delete browsing history and clear the cache.
Reduce the amount of time that your smartphone stores email messages and calendar entries.
Stop storing sent messages on your smartphone.
On the Home screen or in a folder, click the Options icon. Click Device > Storage.
highlight a file. Press the key > Delete.
On the Home screen, click the Browser icon. Press the
key > Options. Go to the Clear Browsing Data section.
On the Home screen, click the Messages icon or Calendar icon.
Press the key > Options.
On the Home screen, click the Messages icon. Press the
key > Options > Email Preferences.
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Receive only the first section of long email messages, and choose whether to download more.
Store files on a media card instead of the smartphone. Your BlackBerry smartphone supports media card sizes up to
Reduce the size of pictures you take.
Research In Motion recommends that you regularly create and save a backup file on your computer, especially before you update any software. Maintaining a current backup file on your computer might allow you to recover smartphone data if your smartphone is lost, stolen, or corrupted by an unforeseen issue.
Related information
Move, rename, or delete a file, 107 Receive only the first section of long email messages, 61 Change the size of pictures that you take, 137 View the amount of available storage space on your smartphone, 225 Set how long your smartphone stores messages, 60 Stop storing messages sent from your computer on your smartphone, 60 Stop storing messages sent from your smartphone on your computer, 60 Change how long your smartphone stores calendar entries, 180 Keep an application running in the background and switch to another application, 223 The application memory on my smartphone is low, 270
On the Home screen, click the Messages icon. Press the
key > Options > Message Display and Actions.
32 GB. Only microSD media cards are supported.
On the Home screen, click the Camera icon. Press the
key > Options.

Tips: Updating your software

Updated BlackBerry® Device Software and BlackBerry® Desktop Software are released periodically, and you might be able to update the software from either your computer or your smartphone. Research In Motion recommends that you regularly create and save a backup file on your computer, especially before you update any software. Maintaining a current backup file on your computer might allow you to recover smartphone data if your smartphone is lost, stolen, or corrupted by an unforeseen issue.
Check to see if there is updated BlackBerry Device Software that you can download over the network.
Update your BlackBerry Device Software from your computer. On your computer, visit www.blackberry.com/update. Click
Set your BlackBerry Desktop Software to check for updates automatically.
16
Depending on your smartphone model, this feature might not be supported. On the Home screen or in a folder, click the
Options icon. Click Device > Software Updates.
Check for Updates. Connect your smartphone to your
computer.
For instructions, see the Help in BlackBerry Desktop Software.
RIM Confidential and Proprietary Information - Approved Third Parties
Update your BlackBerry Desktop Software . Visit www.blackberry.com/desktopsoftware.
Related information
BlackBerry Device Software, 230

Tips: Keeping your information safe

You can take some simple steps to help prevent the information on your BlackBerry® smartphone from being compromised, such as avoiding leaving your smartphone unattended.
Research In Motion recommends that you regularly create and save a backup file on your computer, especially before you update any software. Maintaining a current backup file on your computer might allow you to recover smartphone data if your smartphone is lost, stolen, or corrupted by an unforeseen issue.
Set a smartphone password On the Home screen or in a folder, click the Options icon. Click
Security > Password.
Encrypt contacts and files On the Home screen or in a folder, click the Options icon. Click
Security > Encryption.
Back up your smartphone data to your computer Use the backup tool in the BlackBerry® Desktop Software to
back up your smartphone data to your computer. To download the BlackBerry Desktop Software, from your computer, visit
www.blackberry.com/desktop and select the appropriate
option for your computer.
Back up your smartphone data to a media card On the Home screen, click the Setup icon. In the Setup section,
click Device Switch > Save Data.
Related information
Set a smartphone password, 279 Turn on encryption, 270

Tips: Managing indicators

Indicators tell you that there is something new or updated, such as a new message, voice message, or feed, or they inform you of the status of something, such as the battery or network connection. Indicators often appear on app icons, new content within apps, and at the top of the Home screen.
Remove the new item indicator
Open each item that has this indicator. For example, to remove it from the Messages icon, click the icon.
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Remove the unopened message indicator
Identify an indicator

Phone shortcuts

In the Messages app, do one or more of the following:
Open all of your messages by clicking on them. If you can't find all of your unopened messages in your inbox, look in your messages folders.
Mark a message as opened. Highlight a message. Press the
key > Mark Read.
Mark all messages that are prior to a date as opened.
Highlight a date field. Press the key > Mark Prior
Read.
You might be able to identify an indicator by seeing the icon of the application that the indicator refers to. To see a complete list of applications on your BlackBerry® smartphone and their icons, on the Home screen or in a folder, click the Options icon. Click Device > Application Management.
For a complete list of indicators, visit www.blackberry.com/docs/smartphones. Click your smartphone model, and then click the Icons guide.
Depending on the typing input language that you're using, some shortcuts might not be available.
Change your ring tone
Check your voice mail Press and hold 1.
Set up a speed dial for a contact From the Home screen or in the phone application, press and hold the key
Add an extension to a phone number Press the Alt key and X. Type the extension number.
Type a letter in a phone number field Press the Alt key and the letter key.
Insert a plus sign (+) when typing a phone number Press O
Turn on or turn off the speakerphone during a call Press the key on the keyboard.
Stop listening to a call with a wireless headset Press the key on the keyboard.
18
From the Home screen, press the key. Press the key > Phone
Ring Tones.
that you would like to assign speed dial to.
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Change the active phone number
From the Home screen, press the key. Click your phone number at
the top of the screen. Click a phone number.

Message shortcuts

Depending on the typing input language that you are using, some shortcuts might not be available.
In a message
Reply to a message Press R
Reply to all in an email or a PIN message Press L
Forward a message Press F
File an email message Press I
View or hide the email address of a contact Highlight the contact in the To or From field. Press Q.
Move to the next message Press N
Move to the previous message Press P
In your message inbox
Open a message
Compose a message from a message inbox Press C
Mark a message as read or unread Press the Alt key and U.
Add a flag to a message Press W
View all flagged messages Press the Alt key and F.
View received messages and received call logs Press the Alt key and I.
View draft and sent messages Press the Alt key and O.
View voice mail messages Press the Alt key and V.
View text messages Press the Alt key and S.
View call logs Press the Alt key and P.
View all your messages
Press the key.
Press the key.
Move around your message inbox
Move up a screen
Press the Shift key and the Space key.
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Move down a screen Press the Space key.
Move to the top of a message inbox Press T
Move to the bottom of a message inbox Press B
Move to the next unread item Press U
Move to the next related message Press J
Move to the previous related message Press K

File and attachment shortcuts

Depending on the typing input language that you are using, some shortcuts might not be available.
Search for text in a file or an attachment Press F
Move to the last cursor position after closing and reopening a file or an attachment
Press G
In a spreadsheet
Move to a specific cell Press G
View the content of a cell Press the Space key
Switch worksheets Press V. Click a worksheet.
View or hide columns or rows Press H
In a presentation
Switch presentation views
Move to the next slide when viewing a presentation in slide view
Move to the previous slide when viewing a presentation in slide view
Move to the last cursor position after closing and reopening a presentation that you were viewing in text view or in text and slide view
Press M
Press N
Press P
Press G
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Typing shortcuts

Depending on the typing input language that you are using, some shortcuts might not be available.
Insert a period Press the Space key twice. The next letter is capitalized.
Insert an at sign (@) or a period (.) in an email address field Press the Space key.
Capitalize a letter Press and hold the letter key until the capitalized letter
appears.
Turn on CAP lock Press the Alt key and the Right Shift key. To turn off CAP lock,
press the Left Shift key or Right Shift key.
Type a symbol Press the Symbol key. Type the letter that appears below the
symbol.
Type the alternate character on a key Press the Alt key and the character key.
Type an accented or special character Press and hold the letter key and, on the trackpad, slide your
finger left or right. For example, to type ü, press and hold U and slide your finger left until ü appears. Release the letter key when the accented or special character appears.
Type a number in a text field Press and hold the Alt key and press the number key.
Type a number in a number field Press a number key. You do not need to press the Alt key.
Turn on NUM lock Press the Alt key and the Left Shift key. To turn off NUM lock,
press the Left Shift key or Right Shift key.
Highlight a line of text Press the Left Shift key or Right Shift key and, on the trackpad,
slide your finger up or down.
Highlight text character by character Press the Left Shift key or Right Shift key and, on the trackpad,
slide your finger left or right.
Cut highlighted text Press the Left Shift key or Right Shift key and the Backspace/
Delete key.
Copy highlighted text Press the Alt key and click the trackpad.
Paste text Press the Left Shift key or Right Shift key and click the trackpad.
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Media shortcuts

Depending on the typing input language that you're using, some shortcuts might not be available.
Audio and video files
Pause an audio or video file Press the Mute key on the right side of your BlackBerry®
smartphone.
Resume playing an audio or video file Press the Mute key again.
Play the next song Press and hold the Volume Up key on the right side of your
smartphone.
Play the previous song Press and hold the Volume Down key on the right side of your
smartphone.
Turn on the audio boost feature if you're using a headset Press the Volume Up key until the audio boost feature turns
on.
Pictures
Zoom in Press I
Zoom out Press O
Pan up Press 2
Pan down Press 8
Pan right Press 6
Pan left Press 4
Rotate Press L
Camera and video camera
Zoom in before you take a picture or record a video
Zoom out before you take a picture or record a video Press the Volume Down key.
Take a picture Press the Convenience key on the right side of your
22
Press the Volume Up key.
smartphone.
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Browser shortcuts

To use browser shortcuts, you might need to turn on shortcuts in the browser options. Depending on the typing input language that you are using, some shortcuts might not be available.
Insert a period (.) in the web address field Press the Space key.
Insert a slash mark (/) in the web address field Press the Shift key and the Space key.
Stop loading a web page Press the Escape key.
Close the browser Press and hold the Escape key.
On a web page
Quickly switch between tabs Press W
Zoom in to a web page Press I
Zoom out from a web page Press O
Go to the start page Press G
Return to the home page Press H
Open the bookmark list Press K
Add a bookmark Press A
View a list of web pages that you have visited recently
Refresh a web page Press R
Find text on a web page Press F. To find the next instance of the text, press V.
Open the browser options Press S
Press Y
Move around a web page
Move up a screen
Move down a screen Press the Space key.
Move to the top of a web page Press T
Move to the bottom of a web page Press B
Related information
Turn on browser shortcuts, 162
Press the Shift key and the Space key.
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Calendar shortcuts

Depending on the typing input language that you are using, some shortcuts might not be available.
For shortcuts to work in Day view, press the key > Options. Click Calendar Display and Actions. Clear the Enable Quick Entry check box.
Schedule an appointment Press C
Change to Agenda view Press A
Change to Day view Press D
Change to Week view Press W
Change to Month view Press M
Move to the next week, month, or day in Agenda view Press the Space key.
Move to the previous week, month, or day in Agenda view Press the Shift key and the Space key.
Move to the current date Press T
Move to a specific date Press G

Map shortcuts

Depending on the typing input language that you are using, some shortcuts might not be available.
Zoom in to a map
Zoom out from a map Press O
Move to the next direction on a route Press N
Move to the previous direction on a route Press P
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Press I
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Troubleshooting: Shortcuts

I can't use a shortcut
Depending on the typing input language that you're using, some shortcuts might not be available.
Try changing the typing input language.
Related information
Change the language, 207
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Phone

How to: Phone

Phone icons
These icons appear at the top of the Home screen and in the Phone application.
Missed call Received call
Placed call Voice mail message
Phone basics
Find your phone number
Do one of the following:
To view your active phone number, from the Home screen, press the of the screen.
• If you have multiple phone numbers associated with your BlackBerry® smartphone, to view a list of your phone numbers, from the Home screen, press the service plan supports text messaging, the first phone number in the list is the phone number that you use to send and receive text messages.
key.Click the phone number at the top of the screen. If your wireless
key.Your phone number appears at the top
Related information
About multiple phone numbers, 37 My phone number appears as Unknown in the Phone application, 43
Make a call
1. Do one of the following:
If your BlackBerry® smartphone is unlocked, press the key.
• If your smartphone is locked and you don't want to unlock it, press the
2. Type a phone number or contact name.
3.
Press the
To end the call, press the key.
Related information
Add a pause or a wait to a phone number, 182
26
key.
key > Place Call.
RIM Confidential and Proprietary Information - Approved Third Parties
Available voice commands, 45 Turn on dialing from the Lock screen, 38 Sort phone numbers or contacts on the Phone screen, 38 I can't make or receive calls, 8
Answer or end a call
Press the key.
To end a call, press the key.
Related information
Change your ring tone, notifiers, or reminders, 27 I can't make or receive calls, 8
Answer a second call
Depending on your wireless service provider and wireless network, this feature might not be supported.
During a call, press the
• To answer the incoming call and place the current call on hold, click Answer - Hold Current.
• To answer the incoming call and end the current call, click Answer - Drop Current.
To return to the first call, press the key > Swap or Flash.
key.
Change your ring tone, notifiers, or reminders
In addition to changing the tone, you can also change options for notifcation during calls, volume, LED, and vibration.
1. On the Home screen, click the Sound and Alert Profiles icon.
2. Click Change Sounds and Alerts > Sounds for Selected Profile.
• To change your ring tone, click Phone.
• To change notifiers or reminders, click to expand a section. Click an option.
3. In the Ring Tone, Notifier Tone, or Reminder Tone field, do one of the following:
• Click a tone.
• To use a song that is on your BlackBerry® smartphone or on a media card, click All Music. Find and click a song.
• To use a voice note that you recorded, click All Voice Notes. Find and click a voice note.
• To use a preloaded alert, click All Alerts. Find and click an alert.
4.
Press the
Related information
Add or delete a custom profile, 158 Add a contact alert, 158 I can't change the number of times that my smartphone rings, 43
key > Save.
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Mute a call
During a call, press the Mute key on the right side of your smartphone.
To turn off mute, press the Mute key again.
Place a call on hold
If your BlackBerry® smartphone is connected to a CDMA network, you can't place a call on hold.
During a call, press the key > Hold.
To resume a call, press the key > Resume.
Turn on the speakerphone
CAUTION: Don't hold the BlackBerry® smartphone near your ear while you use the speakerphone. Hearing damage can occur. For more information, see the Safety and Product Information booklet for your smartphone.
During a call, press the key on the keyboard.
To turn off the speakerphone, press the
key again.
Dial an extension
1. Press the X key.
2. Type the extension number.
Dial using numbers or letters
When you type a letter in a phone number, your BlackBerry® smartphone dials the number that's associated with the letter on a conventional phone keypad.
To type a number, press a number key.
To type a letter, press and hold the Alt key. Press the letter key.
Switch applications during a call
During a call, press the
Note: If you switch to a different application and you want to end the call, press the key.
key > Switch Application.
About using a headset
You can purchase an optional headset to use with your BlackBerry® smartphone.
If you use a headset, you can use a headset button to answer or end a call, or to turn on or turn off mute during a call. Depending on your smartphone model, you might be able to use a headset button to make a call using a voice command.
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Depending on your headset, you might also be able to use a headset button to pause, resume, skip, or adjust the volume of audio or video files.
For more information about using the headset, see the documentation that came with your headset.
Emergency calls
About emergency calls and Emergency Callback Mode
If you're outside of a wireless coverage area and the SOS wireless coverage indicator appears at the top of the screen, you can call only emergency numbers. Your BlackBerry® smartphone is designed to allow emergency calls even when your smartphone is locked. Depending on your smartphone model and the wireless network that your smartphone is connected to, your smartphone is also designed to allow emergency calls when the SIM card isn't inserted. If the connection to the wireless network is turned off when you initiate an emergency call, your smartphone is designed to connect to the wireless network automatically. You can make emergency calls by typing only official emergency access numbers (for example, 911 or 112).
Note: You should not rely on any wireless smartphone for essential communications, including medical emergencies. Emergency numbers may vary by location and emergency calls may be blocked or impeded by network, environmental, or interference issues.
If your smartphone is connected to a CDMA network, when you end an emergency call, your smartphone enters Emergency Callback Mode. This mode allows the operator to call you back or find your approximate location. Depending on your wireless service provider, Emergency Callback Mode is active for 5 minutes or until you make a non-emergency call. In Emergency Callback Mode, you can't send and receive messages or browse web pages.
If your smartphone supports GPS and you make an emergency call, an emergency operator might be able to use GPS technology to find your approximate location.
Related information
About GPS technology, 0
Make an emergency call
Do one of the following:
• If your keyboard or BlackBerry® smartphone is unlocked, from the Home screen, press the emergency number. Press the key.
• If your smartphone is locked, press the
• If your keyboard is locked, press the key on the top of your smartphone. Press the key. Type the emergency number. Press the
key.
key > Emergency. Press the key.
Volume
Adjust the volume
To increase the volume, press the Volume Up key on the right side of your BlackBerry® smartphone.
To decrease the volume, press the Volume Down key on the right side of your smartphone.
key. Type the
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To mute the volume, press the Mute key on the right side of your smartphone. To turn off mute, press the Mute key again. If you press the Mute key during a call, your smartphone mutes the call so that you can hear others on the call, but they can't hear you.
Related information
Mute a call, 28 Amplify the volume using the audio boost feature, 113 Improve sound quality for media files, 113
Change the default volume for calls
You can increase or decrease the default volume for calls. The higher you set the volume percentage, the louder the volume is.
1.
From the Home screen, press the
2.
Press the key > Options > In-call Settings.
3. Change the Default Call Volume field.
4.
Press the key > Save.
key.
Improve sound quality during a call
You can't change sound quality when you are using a Bluetooth® enabled headset.
1.
During a call, press the key > Enhance Call Audio.
2. Select a Boost Bass or Boost Treble option.
Improve sound quality for all calls
You can't change sound quality when you are using a Bluetooth® enabled headset.
1.
From the Home screen, press the key.
2.
Press the key > Options > In-call Settings.
3. Change the Phone Call Audio field or Headset Call Audio field.
4.
Press the key > Save.
Speed dial
Set up speed dial for a contact
1.
From the Home screen, press the key.
2.
Press the key > View > Speed Dial List.
3. In the Speed Dial Numbers list, click an unassigned key.
4. Click a contact.
5. If necessary, click a phone number for the contact.
To make a call using speed dial, from the Phone application, the home screen, a message, or a message list, press and hold the key that you assigned to the contact.
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Change the contact that is assigned to a speed dial key
1.
From the Home screen, press the key.
2.
Press the
3. Highlight a contact or phone number.
4.
Press the key.
• To change the contact that is assigned to a speed dial key, click Edit. Click a new contact.
• To assign the contact to a different speed dial key, click Move. In the Speed Dial Numbers list, click a new speed dial
key.
• To delete the contact from the Speed Dial Numbers list, click Delete.
key > View > Speed Dial List.
Call waiting, call forwarding, and call blocking
Turn on call waiting
To perform this task, your wireless service provider must set up your SIM card or BlackBerry® smartphone for this service.
1.
From the Home screen, press the
2.
Press the key > Options > Call Waiting.
3. Select the Enabled checkbox.
4.
Press the key > Save.
key.
To turn off call waiting, clear the Enabled checkbox.
About call forwarding
Depending on your wireless service provider, one or more call forwarding phone numbers might already be available on your SIM card or BlackBerry® smartphone. You might not be able to change or delete these phone numbers or add new ones.
For more information, contact your wireless service provider.
Forward calls
To perform this task, your wireless service provider must set up your SIM card or BlackBerry® smartphone for this service.
1.
From the Home screen, press the
2.
Press the key > Options > Call Forwarding.
• To forward all calls to a call forwarding number, change the Forward Calls field to Always. Change the Forward All Calls
field to a call forwarding number.
• To forward unanswered calls only, change the Forward Calls field to Conditional. Change the If Busy, If No Reply, and If Not Reachable fields to a call forwarding number.
key.
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3.
Press the key > Save.
Your call forwarding settings apply to all subsequent incoming calls, until you change your settings again.
To stop forwarding calls, change the Forward Calls field to Never.
Add, change, or delete a call forwarding number
To perform this task, your wireless service provider must set up your SIM card or BlackBerry® smartphone for this service.
1. From the Home screen, press the Send key.
2.
Press the key > Options > Call Forwarding.
3.
Press the key.
To add a call forwarding number, click New Number. Type a phone number. Press the key on the keyboard.
To change a call forwarding number, click Edit Numbers. Highlight a phone number. Press the key > Edit. Change the phone number. Press the key on the keyboard.
• To delete a call forwarding number, click Edit Numbers. Click a phone number. Click Delete.
4.
Press the
key > Close.
About call blocking
The blocked calling feature allows you to block all incoming calls or block incoming calls only when roaming. You can also block all outgoing calls and all outgoing international calls, or you can block outgoing international calls only when roaming.
To use the blocked calling feature, your BlackBerry® smartphone must use a SIM card, and your wireless service provider must set up your SIM card for this service and provide you with a call blocking password. Depending on your wireless service provider and wireless network, this feature might not be supported.
Block calls
To perform this task, your BlackBerry® smartphone must use a SIM card, and your wireless service provider must set up your SIM card for this service and provide you with a call blocking password.
1.
From the Home screen, press the
2.
Press the key > Options > Call Barring.
3. Highlight a call blocking option.
4.
Press the key > Enable.
5. Type your call blocking password.
To stop blocking calls, highlight a call blocking option. Press the
key.
key > Disable.
Change the call blocking password
1.
From the Home screen, press the key.
2.
Press the key > Options > Call Barring.
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3.
Press the key > Change Password.
Fixed dialing and smart dialing
Depending on your wireless service provider and wireless network, this feature might not be supported.
About fixed dialing
If you turn on fixed dialing, you can only make calls to contacts that appear in your fixed dialing list and to official emergency access numbers (for example, 911 or 112).
If your wireless service plan includes text messaging, you can also send text messages to contacts that appear in your fixed dialing list.
To use fixed dialing, your wireless service provider must set up your SIM card for this service and provide you with a SIM card PIN2 code. Depending on your wireless service provider and wireless network, this feature might not be supported.
Turn on fixed dialing
To perform this task, your BlackBerry® smartphone must use a SIM card, and your wireless service provider must set up your SIM card for this service and provide you with a SIM card PIN2 code.
1.
From the Home screen, press the key.
2.
Press the key > Options > FDN Phone List.
3.
Press the key > Enable FDN Mode.
4. Type your PIN2 code.
5.
Press the key on the keyboard.
To turn off fixed dialing, press the key > Disable FDN Mode.
Related information
I can't make or receive calls, 8
Add, change, or delete a contact in your fixed dialing list
To perform this task, your wireless service provider must set up your SIM card for this service and provide you with a SIM card PIN2 code.
1. From the Home screen, press the Send key.
2.
Press the key > Options > FDN Phone List.
• To add a contact, press the number.
• To change a contact, press the
• To delete a contact, highlight a contact. Press the key > Delete.
3.
Press the key > Save.
key > New. Type your PIN2 code. Press the key. Type a name and phone
key > Edit. Change the contact information.
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About smart dialing
With the smart-dialing feature, you can set a default country code and area code for phone numbers in the Contacts application so that you don't have to dial a country code and area code each time that you make a call, unless the country code or area code are different from the default codes that you set. Some country codes are not supported by the smart-dialing feature.
In the smart-dialing options, you can also specify the main phone number for an organization that you call frequently so that you can quickly call a contact in that organization by dialing only the extension for the contact. If you add contacts from that organization to your contact list, when you add their phone numbers, you can type only the extensions instead of typing out the main phone number for the organization.
Related information
I can't make or receive calls, 8
Set options for dialing extensions
1.
From the Home screen, press the
2.
Press the key > Options > Smart Dialing.
3. In the Number field, type the main phone number for an organization.
4. In the Wait For field, set how long your BlackBerry® smartphone waits before dialing an extension.
5. In the Extension Length field, set the default length for extensions.
6.
Press the key > Save.
key.
Set the default country code and area code
1.
From the Home screen, press the key.
2.
Press the key > Options > Smart Dialing.
3. Set the Country Code and Area Code fields.
4. If necessary, set the Local Country Code field and International Dialing Digits field.
5. In the National Number Length field, set the default length for phone numbers in your country.
6.
Press the key > Save.
Note: When you determine the default length for phone numbers, include your area code and local number, but don't include your country code or the National Direct Dialing prefix.
Conference calls
About conference calls
You can create two types of conference calls with your BlackBerry® smartphone. If your organization or a conferencing service has provided you with a conference call bridge number, you can create conference call meetings in the calendar on your smartphone or computer. Conference call meetings allow participants who have a BlackBerry smartphone to enter the
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conference call meeting with a one-touch Join Now option, if this feature is supported on their smartphone, so that they don't have to dial the conference call bridge number and access codes. If you don't have a conference call bridge number, you can create a conference call by calling other contacts and joining the calls together.
Related information
Conference call meetings, 177
Make a conference call
Depending on your wireless service provider or your wireless service plan, this feature might not be supported.
If your BlackBerry® smartphone is connected to a CDMA network, you can't join more than two contacts to a conference call.
1.
During a call, press the
2. Type a phone number or highlight a contact.
3.
Press the key.
4.
During the new call, press the key to join your first contact to the conference call.
5. To join another contact to the call, repeat steps 1 to 4.
Related information
Place a call on hold, 28
key > Add Participant.
Create a phone number link for a conference call
1. Type a phone number for the conference call bridge.
2. Type X and the access code.
Speak privately with a contact during a conference call
You can perform this task only if you make a conference call by joining calls together, and not if you create a conference call meeting in the calendar.
1.
During a conference call, press the
2. Click a contact.
To return to the conference call, press the key > Join Conference.
key > Split Call.
Disconnect a contact from a conference call
You can perform this task only if you make a conference call by joining calls together, and not if you create a conference call meeting in the calendar.
1.
During a conference call, press the key > Drop Call.
2. Click a contact.
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Leave a conference call
You can perform this task only if you make a conference call by joining calls together, and not if you create a conference call meeting in the calendar.
If you make a conference call, you can leave the conference call and the call continues without you. Depending on your wireless service provider, this feature might not be supported.
During a conference call, press the key > Transfer or Flash.
Call logs
About call logs
Call logs appear in the Phone application and show the status of recent calls by showing either a missed call indicator, placed call indicator or received call indicator. A call log also includes the date of the call, the phone number, and the estimated duration of the call. For more information about the exact duration of a call, contact your wireless service provider.
The phone list view option allows you to sort how call logs appear in the Phone application. Depending on how you set your call logging options, you can also view call logs in the Messages application. Depending on your theme, when you miss a call, a missed call indicator might also appear at the top of the Home screen.
You can also add notes to call logs or send call logs as email messages. Unless you delete a call log, it's stored on your BlackBerry® smartphone for 30 days.
Send a call log
1.
From the Home screen, press the key.
2. Highlight a call log.
3.
Press the key > View > History.
4. Highlight a call log.
5.
Press the key > Forward.
Delete call logs
1.
From the Home screen, press the key.
2. Do one of the following:
• To delete a single call log, highlight a call log.
• To delete a range of call logs, highlight a call log. Press and hold the Shift key. On the trackpad, slide your finger up or down. Release the Shift key.
3.
Press the key > Delete.
Add, change, or delete call log notes
1.
From the Home screen, press the key.
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2. Highlight a call log.
3.
Press the key > View > History.
4. Click a call log.
5.
Press the
• To add notes, click Add Notes. Type call notes.
• To change notes, click Edit Notes. Change the call notes.
• To delete notes, click Edit Notes. Press the
6.
Press the key > Save.
key.
key > Clear Field.
View or hide call logs in the Messages application
You can set your BlackBerry® smartphone to show call logs, including missed calls, in the Messages application.
1.
From the Home screen, press the
2.
Press the key > Options > Call Logs and Lists.
• To show recent and missed calls in the Messages application, select the All Calls option.
• To hide call logs in the Messages application, select the None option.
3.
Press the key > Save.
key.
Multiple phone numbers
About multiple phone numbers
When you have multiple phone numbers associated with your BlackBerry® smartphone, you can switch the phone number that you use as your active phone number. You have multiple phone numbers associated with your smartphone if one of the following situations applies:
Your smartphone uses a SIM card and your SIM card supports more than one phone number.
Your wireless service provider has set up your smartphone to support more than one phone number.
Your wireless service provider has provided you with a phone number, and your organization has provided you with a BlackBerry® MVS Client phone number.
If your SIM card supports more than one phone number, you can make calls using your active phone number only, but you receive calls to all phone numbers. If you're already on a call, you receive calls to your active phone number only, and any calls that you receive to your other phone numbers receive a busy signal or are sent to voice mail.
If your wireless service provider has set up your smartphone to support more than one phone number, you can make calls and receive calls using your active phone number only. Any calls that you receive to your other phone numbers receive a busy signal or are sent to voice mail.
If your wireless service provider has provided you with a phone number, and your organization has provided you with a BlackBerry MVS Client phone number, you can make calls using your active phone number only, but you receive calls to all phone numbers. If you're already on a call, you can receive calls to all phone numbers.
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If your wireless service plan supports text messaging, the first phone number that appears in the drop-down list at the top of the screen in the phone application is the phone number that you use to send and receive text messages.
You can change call waiting, call forwarding, and voice mail options for each phone number associated with your smartphone.
Switch the active phone number
1.
From the Home screen, press the key.
2. Click your phone number at the top of the screen.
3. Click the phone number that you want to set as the active phone number.
Related information
My phone number appears as Unknown in the Phone application, 43 I can't make or receive calls, 8
Phone options
Turn on dialing from the Lock screen
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > Password.
3. Select the Allow Outgoing Calls While Locked check box.
4.
Press the
key > Save.
Sort phone numbers or contacts on the Phone screen
1.
From the Home screen, press the
2.
Press the key > Options > Call Logs and Lists.
• To sort phone numbers or contacts by frequency of use, change the Phone List View field to Most Used.
• To sort contacts alphabetically by contact name, change the Phone List View field to Name.
• To sort phone numbers or contacts by most recent use, change the Phone List View field to Most Recent.
3.
Press the key > Save.
Related information
Turn on dialing from the Lock screen, 38
key.
Hide or display your phone number when you make calls
Your wireless network can override the option that you choose.
1.
From the Home screen, press the key.
2.
Press the key > Options > In-call Settings.
• To hide your phone number when you make calls, change the Restrict My Identity field to Always.
• To display your phone number when you make calls, change the Restrict My Identity field to Never.
• To allow your wireless network to decide whether to hide or display your phone number, change the Restrict My Identity field to Network Determined.
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3.
Press the key > Save.
Turn off the prompt that appears before you delete items
You can turn off the prompt that appears before you delete messages, call logs, contacts, calendar entries, tasks, memos, or passwords.
1. On the Home screen, click the application icon for an application that prompts you before you delete items.
2.
Press the
3. If necessary, click General Options.
4. Clear the Confirm Delete check box.
5.
Press the
key > Options.
key > Save.
Change how you answer or end calls with the holster
1.
From the Home screen, press the
2.
Press the key > Options > In-call Settings.
• To answer calls automatically when you remove your BlackBerry® smartphone from the holster, change the Auto Answer Calls field to Out of Holster.
• To stop answering calls automatically when you remove your smartphone from the holster, change the Auto Answer Calls field to Never.
• To end calls automatically when you insert your smartphone in the holster, change the Auto End Calls field to Into Holster.
• To stop ending calls automatically when you insert your smartphone in the holster, change the Auto End Calls field to Never.
3.
Press the
key > Save.
key.
Change how you answer calls with a headset
If your BlackBerry® smartphone is paired with a Bluetooth® enabled headset or you have a headset plugged into your smartphone, you can set your smartphone to answer calls automatically after 5 seconds.
1.
From the Home screen, press the
2.
Press the key > Options > In-call Settings.
• To answer calls automatically after 5 seconds, change the Auto Answer Calls field to After 5s (Bluetooth/Headset Only).
• To stop answering calls automatically after 5 seconds, change the Auto Answer Calls field to Never.
3.
Press the
key > Save.
key.
Reset a call timer
A call timer provides the estimated duration of calls. For more information about the exact duration of a call, contact your wireless service provider.
1.
From the Home screen, press the
2.
Press the key > Status > Last Call or Total Calls > Clear Timer.
key.
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3.
Press the key > Save.
About hearing aid mode
In hearing aid mode, or telecoil mode, the magnetic signal of your BlackBerry® smartphone is modified to an appropriate level and frequency response to be picked up by hearing aids that are equipped with telecoils.
Turn on hearing aid mode
1.
From the Home screen, press the
2.
Press the key > Options > Hearing Aid Mode.
3. Change the Mode Enabled field to Telecoil.
4.
Press the key > Save.
The H-T telecoil indicator appears at the top of the Home screen.
Related information
About hearing aid mode, 40 About hearing aid mode, 40
key.
About TTY support
When you turn on TTY support and you connect your BlackBerry® smartphone to a TTY device that operates at 45.45 bits per second, you can make calls to and receive calls from TTY devices. Your BlackBerry smartphone is designed to convert received calls to text that you can read on your TTY device.
If your TTY device is designed for use with a 2.5-mm headset jack, you must use an adapter accessory to connect your TTY device to your BlackBerry smartphone. To get an adapter accessory that Research In Motion has approved for use with your BlackBerry smartphone, visit www.shopblackberry.com.
Turn on TTY support
1.
From the Home screen, press the
2.
Press the key > Options > TTY.
3. Change the TTY field to On.
4.
Press the key > Save.
A TTY indicator appears in the connections area at the top of the Home screen.
To turn off TTY support, change the TTY field to Off.
Related information
About TTY support, 40 Phone options, 38
40
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Voice mail
About your voice mail greeting and voice mail password
Depending on your wireless service provider, the method for changing your voice mail greeting or voice mail password might differ. You should be able to access the options for changing your voice mail greeting or voice mail password when you check your voice mail. For more information, contact your wireless service provider.
Check your voice mail
Depending on your theme, you might be able to check your voice mail from the Home screen.
1.
From the Home screen, press the
2.
Press the key > Call Voice Mail.
Related information
I can't check my voice mail, 43
key.
Change the voice mail access number and password
If a voice mail access number isn't already set on your BlackBerry® smartphone, you can type the access number for a different voice mail system.
Note: If you change the voice mail password on your smartphone, you must also call your voice mail system to change the password there. Otherwise, the password for your voice mail isn't updated in your voice mail system. If you forget your voice mail password, call your wireless service provider to get a new password.
1. From the Home screen, press the Send key.
2.
Press the key > Options > Voice Mail.
3. Type a voice mail access number and a password.
4.
Press the key > Save.
Related information
I can't check my voice mail, 43
Change how many times your smartphone rings before the call goes to voice mail
To change how many times your BlackBerry® smartphone rings before the call is forwarded to voice mail, you must call your wireless service provider's voice mail system. Each wireless service provider has a different voice mail system. For more information, contact your wireless service provider.
1. Call your wireless service provider's voice mail system.
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2. Listen to your options and follow the audible prompts.
Related information
I can't change the number of times that my smartphone rings, 43

Troubleshooting: Phone

Some features aren't available on my smartphone
The availability of certain features on your BlackBerry® smartphone might be affected by items such as your smartphone model and wireless service plan.
Depending on your messaging service plan, some features or options might not be available in the message options on the Email Preferences screen.
If your email account uses a BlackBerry® Enterprise Server, your organization might not have set up some features or might prevent you from using some features or options. If your administrator has set an option for you, a lock indicator appears beside the option field.
For more information about the features that are available on your smartphone, contact your wireless service provider or administrator, or visit www.blackberry.com/go/devices.
Related information
Feature availability, 0
I can't make or receive calls
Try the following actions:
Verify that your BlackBerry® smartphone is connected to the wireless network.
Verify that your wireless service plan includes phone or voice services.
If you can't make calls and fixed dialing is turned on, verify that the phone number for your contact appears in your fixed dialing list or turn off fixed dialing.
If you have traveled to another country and you haven't changed your smart-dialing options, dial the full phone number, including the country code and area code, for your contact.
If you're not receiving calls, verify that call blocking and call forwarding are turned off.
Your smartphone or your SIM card might support more than one phone number, even if you only have one phone number. Verify that your phone number is set as your active phone number.
If you have more than one phone number associated with your smartphone, verify that the phone number that you want to make calls from and receive calls to is set as your active phone number.
If you're using your BlackBerry® MVS Client phone number, verify that support for the BlackBerry MVS Client is turned on.
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If you're using your BlackBerry MVS Client phone number, verify that your smartphone is registered with the BlackBerry® Mobile Voice System. From the Home screen, press the key. Press the key. Click Options. Click BlackBerry MVS Client. Press the key. Click Register Now. If the Register Now menu item doesn't appear, or if the registration fails, contact your administrator. If the registration doesn't complete, wait for a short period of time and then try again.
If you have set call forwarding for the phone number provided by your wireless service provider, calls to your BlackBerry MVS Client phone number are also forwarded. To receive calls to your BlackBerry MVS Client phone number, verify that call forwarding is turned off.
Related information
Fixed dialing and smart dialing, 33 Call waiting, call forwarding, and call blocking, 31 Switch the active phone number, 38
I can't check my voice mail
Try the following actions:
• If you have more than one phone number associated with your BlackBerry® smartphone and you're trying to check your voice mail using a shortcut key, your smartphone calls the voice mail access number for your active phone number. Check the voice mail for your alternate phone number.
• You need a voice mail access number to check your voice mail. To obtain a voice mail access number, contact your wireless service provider or administrator.
Related information
Switch the active phone number, 38
I can't block calls
Your wireless service provider might not support the blocked calling feature. For more information, contact your wireless service provider.
If the BlackBerry® MVS Client is installed on your BlackBerry smartphone, you can block calls from unwanted callers. For more information, see the BlackBerry MVS Client User Guide.
I can't change the number of times that my smartphone rings
Depending on your wireless service provider, you might not be able to choose the length of time that your BlackBerry® smartphone rings before the call is picked up by voice mail. For more information, contact your wireless service provider.
My phone number appears as Unknown in the Phone application
If your BlackBerry® smartphone uses a SIM card, try changing the phone number on your SIM card to change how your phone number appears in the Phone application.
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1. On the Home screen or in a folder, click the Options icon.
2. Click Device > Advanced System Settings > SIM Card.
3. Highlight the phone number.
4.
Press the key > Edit SIM Phone Number.
5. Type your phone number.
6. Click OK.
I can't make calls using a voice command
Try the following actions:
• Verify that your BlackBerry® smartphone is connected to the wireless network.
• If you're using a Bluetooth® enabled device, such as a hands-free car kit or wireless headset, verify that the Bluetooth enabled device supports this feature and that you have paired the Bluetooth enabled device with your BlackBerry smartphone.
• Verify that your keyboard is unlocked.
• Verify that the language that you use to say voice commands is the same as the voice dialing language that you have set in the language options. Certain languages might not be supported.
Related information
Bluetooth technology, 253 Change the language for voice commands, 46
My headset makes calls instead of my smartphone
If your BlackBerry® smartphone is connected to a Bluetooth® enabled headset, your smartphone might automatically make calls on the Bluetooth enabled headset.
Try the following actions:
Disconnect the Bluetooth enabled headset from your BlackBerry smartphone.
During a call, press the key, click Activate Handset.
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Voice commands

How to: Voice commands

Perform an action using a voice command
1. On the Home screen or in a folder, click the Voice Dialing icon.
2. After the beep, say a voice command.
Related information
I can't make calls using a voice command, 44
Change the options for voice prompts
After you say a voice command, voice prompts might prompt you for further information or clarification, or voice prompts might read out instructions that appear on the screen.
1. On the Home screen or in a folder, click the Options icon.
2. Click Call Management > Voice Dialing.
• To turn off voice prompts, change the Audio Prompts field to No Prompts.
• To turn on voice prompts, change the Audio Prompts field to Basic Prompts.
• To turn on voice prompts and to have the voice prompts read out instructions that appear on the screen, change the Audio Prompts field to Detailed Prompts.
3.
Press the key > Save.
Improve voice recognition
You can improve voice recognition by completing a short series of prompts that ask you to say specific numbers and words.
1. On the Home screen or in a folder, click the Options icon.
2. Click Call Management > Voice Dialing.
3. In the Voice Adaptation section, click Start.
4. Complete the instructions on the screen.
Available voice commands
Voice command
"Call <contact name or phone number>" Say this voice command to make a call. To perform this task with a Bluetooth®
Description
enabled device, such as a handsfree car kit or wireless headset, the paired Bluetooth enabled device must support this feature and you must turn on Bluetooth technology. You can't make calls to emergency numbers using voice commands.
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Voice command Description
"Call <contact name> <phone number type>"
"Call extension <extension number>" Say this voice command to dial an extension. To perform this task, you must set
"Check my phone number" If you have multiple phone numbers associated with your BlackBerry® smartphone,
"Check signal strength" Say this voice command to check your wireless coverage level.
"Check network" Say this voice command to check the wireless network that your smartphone is
"Check battery" Say this voice command to check the battery power level.
"Repeat" Say this voice command to have the last voice prompt repeated to you.
"Cancel" Say this voice command to close the voice dialing application.
Related information
Set options for dialing extensions, 34
Say this voice command to call a specific phone number for a contact that is in your contact list. For example, if the contact has a work number and a mobile number, you can say "call <contact name> work" to call the work number.
options for dialing extensions. You can dial extensions only within your company.
say this voice command to check your active phone number.
connected to.
Change the language for voice commands
When you change the language for voice commands, you change the language for voice prompts and the language that you use to make a voice command.
1. On the Home screen or in a folder, click the Options icon.
2. Click Typing and Language > Language and Method.
3. Change the Voice Dialing Language field.
4.
Press the key > Save.
Related information
My smartphone doesn't recognize names or numbers in voice commands, 47
Turn off choice lists for voice commands
If your BlackBerry® smartphone identifies more than one possible match to a voice command, your smartphone presents you with a list of possible matches, or a choice list. You can turn off choice lists so that your smartphone always selects the best match and dials the phone number automatically.
1. On the Home screen or in a folder, click the Options icon.
2. Click Call Management > Voice Dialing.
3. Set the Choice Lists field to Always Off.
4.
Press the key > Save.
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Troubleshooting: Voice commands

I can't make calls using a voice command
Try the following actions:
• Verify that your BlackBerry® smartphone is connected to the wireless network.
• If you're using a Bluetooth® enabled device, such as a hands-free car kit or wireless headset, verify that the Bluetooth enabled device supports this feature and that you have paired the Bluetooth enabled device with your BlackBerry smartphone.
• Verify that your keyboard is unlocked.
• Verify that the language that you use to say voice commands is the same as the voice dialing language that you have set in the language options. Certain languages might not be supported.
Related information
Bluetooth technology, 253 Change the language for voice commands, 46
My smartphone doesn't recognize names or numbers in voice commands
Try the following actions:
• Say the first name and the last name of your contact.
• Improve voice recognition of numbers.
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Messages

Email

How to: Email
Composing and sending email
Send an email
1. On the Home screen, click the Messages icon.
2.
Press the key > Compose Email.
3. In the To field, type an email address or a contact name.
4. Type a message.
5.
Press the key > Send.
Related information
Search for a contact in your organization's address book, 183 Personal distribution lists, 187 I can't send messages, 10 Attach a file to an email, 49
Resend a message
You cannot change a text message before you resend it.
In a sent message, press the
To change the message, click Edit. Change the message. Press the key > Send.
• To change the recipients, click Edit. Highlight a contact. Press the key > Change Address. Click a new contact. Press the
• To resend the message without changing it, click Resend.
Related information
I can't send messages, 10
key > Send.
key.
Reply to or forward an email or PIN message
In a message, press the key.
• To reply to a message, click Reply or Reply to All.
• To forward a message, click Forward or Forward As.
Related information
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I can't send messages, 10
Check spelling
You can check spelling in messages, calendar entries, tasks, or memos that you create.
1.
Press the key > Check Spelling.
2. Do any of the following:
• To accept the suggested spelling, click a word in the list that appears.
• To ignore the suggested spelling, press the
• To ignore all instances of the suggested spelling, press the key > Ignore All.
• To add the word to the custom dictionary, press the key > Add To Dictionary.
• To stop checking spelling, press the key > Cancel Spell Check.
key.
Save a draft of a message
When you are composing a message, press the
key > Save Draft.
Attach a file to an email
To attach a file that is saved on your organization's network, your email account must use a BlackBerry® Enterprise Server that supports this feature. For more information, contact your administrator.
When you are composing an email, press the
• To attach a file that is saved on your BlackBerry smartphone or media card, find and click the file.
• To attach a file that is saved on your organization's network, press the necessary, type the credentials that you use to connect to your organization's network.
key > Attach > File.
key > Go To. Find and click the file. If
Attach a contact card to a message
You can attach a contact card to an email, a PIN message, or a text message.
1.
When you are composing a message, press the key > Attach > Contact.
2. Find and highlight a contact.
3.
Press the key > Continue.
Related information
I can't attach a file to a text message, 79
Change the email address that you use to send messages or meeting invitations
1. On the Home screen or in a folder, click the Options icon.
2. Click Device > Advanced System Settings > Default Services.
3. Change the Messaging (CMIME) field or the Calendar (CICAL) field.
4.
Press the
key > Save.
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Delete the disclaimer from an email
If your email account uses a BlackBerry® Enterprise Server that supports this feature, the BlackBerry Enterprise Server might add a disclaimer to your email after you send it.
When you are composing an email, press the key > Remove Disclaimer.
To add the disclaimer again, press the
key > Add Disclaimer.
Delete the original text from a reply message
When you are replying to a message, press the
key > Delete Original Text.
Set the importance level for an email or a PIN message that you send
If you change the importance level of an email or a PIN message, a high priority indicator or low priority indicator appears beside that message on your BlackBerry® smartphone. If the recipient's messaging application supports importance levels for messages, the importance level will also be indicated to the recipient.
1.
When you are composing an email or a PIN message, press the key > Options.
2. Change the Importance field.
3.
Press the key > Save.
Blind carbon copy a contact
You can blind carbon copy a contact in an email or a PIN message.
When you are composing an email or a PIN message, press the
key > Add Bcc.
Stop a message from sending
You can stop a message from sending only if a clock icon appears beside the message.
1. On the Home screen, click the Messages icon.
2. Highlight the message.
3.
Press the
key > Delete.
Email filters
About email filters
You can create email filters to specify which email is forwarded to your BlackBerry® smartphone and which remains in the email application on your computer.
Email filters are applied to email based on the order in which they appear in your list of email filters. If you create multiple email filters that could apply to the same email, you must decide which one should be applied first by placing that filter higher in the list.
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Create an email filter
To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature. For more information, contact your administrator.
For information about completing this task for a personal email account that you have on your BlackBerry smartphone (such as Google Mail™ or Windows Live™ Hotmail®), visit www.blackberry.com/docs/smartphones and click the link under Email Setup.
1. On the Home screen, click the Messages icon.
2.
Press the
3.
Press the
4. Type a name for the email filter.
5. Set the email filter options.
6.
Press the key > Save.
key > Options > Email Filters.
key > New.
Create an email filter based on a contact or subject
1. On the Home screen, click the Messages icon.
2. Highlight an email.
3.
Press the
4. Type a name for the email filter.
5. Set the email filter options.
6.
Press the key > Save.
key > Filter by > Sender or Subject.
Options for email filters
Option
From Specify one or more contacts or email addresses that the email
Sent to Specify one or more contacts or email addresses that the email
Description
filter should search for in the From field of your email. Separate multiple contacts or email addresses with a semicolon (;). To specify that the email filter should search for all contacts or email addresses that contain specific text, type the text and use an asterisk (*) as a wildcard character to represent the rest of the contact or email address.
filter should search for in the Sent To field of your email. Separate multiple contacts or email addresses with a semicolon (;). To specify that the email filter should search for
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Option Description
all contacts or email addresses that contain specific text, type the text and use an asterisk (*) as a wildcard character to represent the rest of the contact or email address.
Subject Specify the text that the email filter should search for in the
Subject field of your email.
Message Specify the text that the email filter should search for in the
body of your email.
Sent directly to me Set whether the email filter applies to email that includes your
email address in the To field.
Cc to me Set whether the email filter applies to email that includes your
email address in the Cc field.
Bcc to me Set whether the email filter applies to email that includes your
email address in the Bcc field.
Importance Set the importance level of email that the email filter applies
to.
Sensitivity Set the sensitivity level of email that the email filter applies to.
Action Set whether email that the email filter applies to is forwarded
to your BlackBerry® smartphone. If email is forwarded, specify whether it is forwarded with high importance or with the email header only.
Turn on an email filter
1. On the Home screen, click the Messages icon.
2.
Press the
3. Select the check box beside an email filter.
4.
Press the key > Save.
key > Options > Email Filters.
Change, prioritize, or delete an email filter
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Email Filters.
3. Highlight an email filter.
4.
Press the key.
To change an email filter, click Edit. Change the options for the email filter. Press the key > Save.
• To prioritize an email filter, click Move. Click the new location.
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• To delete an email filter, click Delete.
Synchronizing email
About synchronization and reconciliation
The wireless data synchronization feature is designed to synchronize organizer data (contacts, calendar entries, tasks, and memos) between your BlackBerry® smartphone and the email application on your computer over the wireless network.
The wireless email reconciliation feature is designed to reconcile email between your smartphone and the email application on your computer over the wireless network. When you file or delete email messages on your smartphone, these email messages should be filed or deleted in the email application on your computer. Likewise, any changes that you make to email messages in the email application on your computer should be reflected on your smartphone.
In rare cases, if your smartphone doesn't recognize fields in a contact, calendar entry, or email account, some data or email can't be synchronized or reconciled.
If wireless data synchronization isn't available on your smartphone or if you turned off this feature, you can use the BlackBerry® Desktop Software to synchronize your organizer data. For more information, see the Help in the BlackBerry Desktop Software.
Research In Motion recommends that you regularly create and save a backup file on your computer, especially before you update any software. Maintaining a current backup file on your computer might allow you to recover smartphone data if your smartphone is lost, stolen, or corrupted by an unforeseen issue.
Synchronize email over the wireless network
You can set the Wireless Reconcile option for each email address that is associated with your BlackBerry® smartphone, which will synchronize your email over the wireless network.
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Email Reconciliation.
3. If the Message Services field appears, set this field to the appropriate email account.
4. Select the Wireless Reconcile checkbox.
5.
Press the key > Save.
Delete email on your smartphone and in your email application on your computer
You can set the Delete On option for each email address that is associated with your BlackBerry® smartphone.
1. On the Home screen, click the Messages icon.
2.
Press the
3. If the Message Services field appears, set this field to the appropriate email account.
4. Change the Delete On field to Mailbox & Handheld.
5.
Press the key > Save.
It takes a short period of time for email to be deleted over the wireless network.
Related information
key > Options > Email Reconciliation.
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Delete a message, 56
Empty the deleted items folder on your computer from your smartphone
To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature. For more information, contact your administrator.
1. On the Home screen, click the Messages icon.
2.
Press the
3. If the Message Services field appears, set this field to the appropriate email account.
4.
Press the key > Purge Deleted Items.
key > Options > Email Reconciliation.
About synchronization conflicts
A synchronization conflict occurs when you change the same email or organizer data item on your BlackBerry® smartphone and in the email application on your computer.
If you reconcile your email using wireless email reconciliation, on your smartphone, you can set whether the email on your smartphone or the email on your computer takes precedence when an email reconciliation conflict occurs.
If you synchronize your organizer data using wireless data synchronization, the organizer data on your computer takes precedence over the organizer data on your smartphone when a data synchronization conflict occurs.
Research In Motion recommends that you regularly create and save a backup file on your computer, especially before you update any software. Maintaining a current backup file on your computer might allow you to recover smartphone data if your smartphone is lost, stolen, or corrupted by an unforeseen issue.
Related information
Some characters in calendar entries don't appear correctly after synchronization, 180 Synchronize organizer data over the wireless network, 185
Manage email reconciliation conflicts
You can set the On Conflicts option for each email address that is associated with your BlackBerry® smartphone.
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Email Reconciliation.
3. If the Message Services field appears, set this field to the appropriate email account.
4. Change the On Conflicts field.
5.
Press the key > Save.
Stop forwarding email to your smartphone
To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature. For more information, contact your administrator.
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Email Preferences.
3. If the Message Services field appears, set this field to the appropriate email account.
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4. Clear the Send Email to Handheld checkbox.
5.
Press the key > Save.
To forward email to your BlackBerry smartphone again, select the Send Email to Handheld checkbox.
Viewing and replying to email
About email account icons
Depending on your wireless service plan or administrator, you might be able to associate your BlackBerry® smartphone with a work email account and one or more personal email accounts. If you associate your smartphone with more than one email account, multiple email account icons might appear on your smartphone, in addition to the main Messages icon. For more information about associating your smartphone with more than one email account, visit www.blackberry.com/docs/
smartphones and click the link under Email Setup.
Depending on your theme, a separate icon might appear for text messages.
Search for text in a message, in a file, or on a webpage
To search for text in a presentation, you must view the presentation in text view or in text and slide view.
1.
In a message, in a file, in an attachment, or on a webpage, press the key > Find or Find on Page.
2. Type the text.
3. Press the Enter key.
To search for the next instance of the text, press the
key > Find Next or Find Next on Page.
Preview more of grouped email messages
To display more lines of each email in a group, you must have set your BlackBerry® smartphone to group email messages by subject.
1. On the Home screen, click the Messages icon.
2. Click Options > Message Display and Actions.
3. Change the Preview Length field.
4.
Press the key > Save.
View an address instead of a display name
In a message, press the key > Show Address.
To view the display name again, press the
key > Show Name.
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View email in plain text format
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Email Preferences.
3. If the Message Services field appears, set this field to the appropriate email account.
4. Clear the Enable HTML Email check box.
5.
Press the key > Save.
View saved messages
1. On the Home screen, click the Messages icon.
2.
Press the
key > View Saved Messages.
Organizing your email inbox
Mark a message as opened or unopened
On the Home screen, click the Messages icon.
• To mark a message as opened or unopened, highlight the message. Press the
• To mark all messages that are prior to a specific date as opened, highlight a date field. Press the key > Mark Prior Read.
key > Mark Read or Mark Unread.
Save a message
Saved messages aren't deleted even if your BlackBerry® smartphone is set to delete messages automatically after a certain period of time.
On the Home screen, click the Messages icon.
To save an email or PIN message, highlight an email or PIN message. Press the key > Save.
• To save a text message, open a conversation and highlight a text message. Press the
Related information
View saved messages, 56
key > Save Message.
Delete a message
On the Home screen, click the Messages icon.
To delete a message, highlight the message. Press the key > Delete.
• To delete a saved message, press the Delete. If necessary, delete the message from your message inbox as well.
• To delete a range of messages, highlight a message. Press and hold the Shift key. On the trackpad, slide your finger up or down. Release the Shift key. Press the key > Delete Messages.
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key > View Saved Messages. Highlight the message. Press the key >
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• To delete all messages prior to a certain date, highlight a date field. Press the key > Delete Prior > Delete.
Note: Email messages that you delete using the Delete Prior menu item are not deleted from the email application on your computer during email reconciliation.
About flags
Depending on the message service that you use, you can add flags to email messages that you receive or send as a reminder to you or the recipients to follow up with the messages. You can use flags of different colors, add follow-up notes, and set due dates so that your BlackBerry® smartphone reminds you to return to the email.
If wireless email reconciliation is turned on and your email account uses a BlackBerry® Enterprise Server that supports flags, changes that you make to flags on your smartphone should be reflected in the email application on your computer. Likewise, changes that you make to flags in the email application on your computer should be reflected on your smartphone.
If wireless email reconciliation is turned off, you can still manage flags for email messages on your smartphone.
Add, change, or remove a flag
If you make changes to a flag in an email that you sent, the changes are reflected only on your BlackBerry® smartphone and are not sent to the recipient. Depending on the message service you're using, you might not be able to do this task.
When you are composing or viewing an email, press the
To add a flag, click Flag for Follow Up. Set the flag properties. Press the key > Save.
To change a flag, click Flag Properties. Change the flag properties. Press the key > Save.
• To remove a flag, click Clear Flag.
key.
Change how you group email messages
1. On the Home screen, click the Messages icon.
2.
Press the key > Display Style > Group by Subject or Single Messages.
Hide sent messages from the message inbox
1. On the Home screen, click the Messages icon.
2.
Press the
3. Select the Hide Sent Messages check box.
4.
Press the key > Save.
key > Options > Message Display and Actions.
Hide messages from the Messages application
You can prevent messages from specific email accounts from appearing in the Messages application. You can also set a separate icon to appear on the Home screen for text messages. Depending on your theme, a separate icon might already appear by default.
1. On the Home screen, click the Messages icon.
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2.
Press the key > Options > Inbox Management.
• To hide messages from specific email accounts, in the Email Accounts section, clear the check box beside one or more email accounts.
• To hide text messages, in the Other Message Types section, clear the Text Messages check box.
3.
Press the key > Save.
Change how a message inbox displays messages
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
• To change the order of the subject line and sender, change the Display Order field.
• To change how messages are separated, change the Separators field.
• To change how many messages can fit on the screen, change the Display Message Header On field.
3.
Press the key > Save.
Use color to differentiate work messages from other messages
To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature. For more information, contact your administrator.
1. On the Home screen or in a folder, click the Options icon.
2. Click Display > Message Categorization.
3. In the Message Outline Colors section, do any of the following:
• To set an outline color for email that is sent to your BlackBerry smartphone through a BlackBerry Enterprise Server, change the Enterprise Messages field.
• To set an outline color for your other messages, change the Other Messages field.
4.
Press the key > Save.
Note: PIN messages might use the outline color that you have set for your work email. For more information, contact your administrator.
Storing and filing email
About synchronization of email folders
You can add, change, or delete email folders in the email application on your computer or in the Messages application on your BlackBerry® smartphone.
If wireless email reconciliation is turned on and your email account uses a BlackBerry® Enterprise Server that supports this feature, changes that you make to email folders are synchronized over the wireless network.
Related information
Synchronize email over the wireless network, 6
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File an email
To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature. For more information, contact your administrator.
1. On the Home screen, click the Messages icon.
2. Highlight an email.
3.
Press the
4. Highlight a folder.
5.
Press the key > File.
Related information
Synchronize email over the wireless network, 6 I can't file email messages, 67
key > File.
Add, move, rename, or delete an email folder
To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature. For more information, contact your administrator.
1. On the Home screen, click the Messages icon.
2.
Press the
3. Highlight a folder.
4.
Press the key.
• To add a folder, click Add Folder.
• To move a folder, click Move Folder. Click the new location.
• To rename a folder, click Rename Folder.
• To delete a folder, click Delete Folder.
key > View Folder.
Forward messages from a specific email folder to your smartphone
To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature. For more information, contact your administrator.
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Email Preferences.
3. If the Message Services field appears, set this field to the appropriate email account.
4.
Press the key > Folder Redirection.
5. Select the checkbox beside an email folder.
6.
Press the key > Save.
Note: If you click the Select All menu item, all email, including email that appears in the sent items folder in the email application on your computer, appears on your BlackBerry smartphone.
Related information
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Stop storing messages sent from your computer on your smartphone, 60
Hide filed email from the message inbox
1. On the Home screen, click the Messages icon.
2.
Press the
3. Select the Hide Filed Messages check box.
4.
Press the key > Save.
key > Options > Message Display and Actions.
View filed messages
1. On the Home screen, click the Messages icon.
2.
Press the key > View Folder.
3. Click a folder.
Set how long your smartphone stores messages
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
3. Change the Days To Keep Messages field.
4.
Press the key > Save.
Related information
Some messages no longer appear on my smartphone, 67
Stop storing messages sent from your computer on your smartphone
To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature. For more information, contact your administrator.
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Email Preferences.
3. If the Message Services field appears, set this field to the appropriate email account.
4.
Press the key > Folder Redirection.
5. Clear the checkbox beside the Sent Items folder.
6.
Press the key > Save.
Stop storing messages sent from your smartphone on your computer
To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature. For more information, contact your administrator.
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Email Preferences.
3. If the Message Services field appears, set this field to the appropriate email account.
4. Clear the Save Copy In Sent Folder checkbox.
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5.
Press the key > Save.
Email options
Add or change your signature
Depending on your wireless service plan, this feature might not be supported.
1. On the Home screen, click the Messages icon.
2.
Press the key > Options.
• For a work email account, click Email Preferences. If the Message Services field appears, change this field to the appropriate email account. If the Use Auto Signature check box is not selected, select it. In the field that appears, place your cursor.
• For a personal email account, click Email Account Management. Click an email account. Click Edit.
3. Type a signature.
4.
Press the key > Save.
Your signature is added to your email after you send it.
Hide the new or unopened message indicator
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
• To hide the new message indicator, clear the Display New Message Indicator check box.
• To hide the unopened message indicator, change the Display Message Count field to None.
3.
Press the
key > Save.
Receive only the first section of long email messages
1. On the Home screen, click the Messages icon.
2.
Press the
3. Clear the Auto More check box.
4.
Press the key > Save.
To download more of an email, press the key > More or More All.
key > Options > Message Display and Actions.
View or hide call logs in the Messages application
You can set your BlackBerry® smartphone to show call logs, including missed calls, in the Messages application.
1.
From the Home screen, press the key.
2.
Press the key > Options > Call Logs and Lists.
• To show recent and missed calls in the Messages application, select the All Calls option.
• To hide call logs in the Messages application, select the None option.
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3.
Press the key > Save.
Set an out-of-office reply
To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature. For more information, contact your administrator.
1. On the Home screen, click the Messages icon.
2.
Press the
3. If the Message Services field appears, set this field to the appropriate email account.
4. Select the Use Out Of Office Reply check box.
5. In the field that appears, type a reply.
6. If you use IBM® Lotus Notes®, in the Until field, set the date on which the out-of-office reply should turn off.
7.
Press the
To turn off the out-of-office reply, clear the Use Out Of Office Reply check box.
key > Options > Email Preferences.
key > Save.
Change options for your personal email account
Depending on your wireless service provider, you might not be able to change some options for your personal email account.
You can change options for each personal email account that you added to your BlackBerry® smartphone. You can create email filters, synchronize your contacts, change your signature or display name, and more.
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Email Account Management.
3. Click the email account that you want to change options for.
For more information about personal email accounts, visit www.blackberry.com/docs/smartphones and click the link under Email Setup.
Turn on or turn off read receipts
Depending on your wireless service provider or administrator, you might not be able to perform this task, or some of the options might not appear.
1. On the Home screen, click the Messages icon.
2.
Press the
3. If the Message Services field appears, set this field to the appropriate email account.
4. To set whether your BlackBerry® smartphone sends a read receipt or delivery receipt when a sender requests it, change
the Send Read Receipts field.
5.
Press the key > Save.
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key > Options > Email Preferences.
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Stop loading pictures in HTML email messages
By default, your BlackBerry® smartphone automatically downloads and displays inline pictures that are embedded in HTML email messages.
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Email Preferences.
3. If the Message Services field appears, set this field to the appropriate email account.
4. Clear the Download Images Automatically checkbox.
5.
Press the
key > Save.
To view pictures in an HTML email message, press the
key > Get Images.
Turn off the prompt that appears before downloading external pictures in HTML email messages
Some HTML email messages contain links to external pictures on the Internet. By default, your BlackBerry® smartphone prompts you before downloading external pictures.
1. On the Home screen, click the Messages icon.
2.
Press the
3. If the Message Services field appears, set this field to the appropriate email account.
4. Clear the Confirm External Image Download checkbox.
5.
Press the
key > Options > Email Preferences.
key > Save.
Open a new message automatically when you remove your smartphone from your holster
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
3. Change the Auto Open Newest Message After Removing Device From Holster field.
4.
Press the key > Save.
Stop displaying recent contacts in email address fields
By default, when you type the first few characters of a contact name or an email address in a To, Cc, or Bcc field, your BlackBerry® smartphone displays the email addresses of recent contacts who are not in your contact list.
1. On the Home screen, click the Messages icon.
2.
Press the
3. Clear the Show Recent Contacts When Composing Email checkbox.
4.
Press the key > Save.
key > Options > Message Display and Actions.
Turn off the prompt that appears before you delete a message
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
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3. Clear the Confirm Delete check box.
4.
Press the key > Save.
Turn off the prompt that appears when you mark messages as opened
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
3. Clear the Confirm Mark Prior Read checkbox.
4.
Press the
key > Save.
Google Mail
About Google Mail on your smartphone
Depending on your wireless service plan and administrator, you can add a Google Mail™ account (also known as a Gmail® account) to your BlackBerry® smartphone. Similar to the Google Mail web application that you can access using a browser on your computer, related messages are grouped into a single conversation. To help organize your message inbox, you can create and apply your own custom labels, report spam, archive messages, and add stars to highlight what's important.
For more information about Google Mail, visit www.googlemail.com.
Add or remove a star for a Google Mail message or conversation
You can mark an important Google Mail™ message or conversation with a star.
1. On the Home screen, click the Messages icon.
2. Highlight a Google Mail message or conversation.
3.
Press the key.
• To add a star, click Add Star.
• To remove a star, click Remove Star.
Apply or remove a label for a Google Mail message or conversation
You can apply a label or multiple labels to a Google Mail™ message or conversation to help organize your message inbox. If you apply a label to an individual message in a conversation, the label is applied to all of the messages in the conversation.
1. On the Home screen, click the Messages icon.
2. Highlight a Google Mail message or conversation.
3.
Press the
4. Do one of the following:
• To apply a label, select the check box beside the label.
• To remove a label, clear the check box beside the label.
5.
Press the key > Save.
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key > Labels.
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View Google Mail messages with a specific label
1. On the Home screen, click the Messages icon.
2.
Press the key > View Folder.
3. Click a label.
Create or delete a Google Mail label
1. On the Home screen, click the Messages icon.
2.
Press the key > Labels.
• To create a new label, click New Label. Type a label name. Click Save.
• To delete a label, highlight a label. Press the key > Delete.
Archive a Google Mail message or conversation
If you archive a Google Mail™ message that is part of a conversation, the Archive label is applied to all of the messages in the conversation.
1. On the Home screen, click the Messages icon.
2. Highlight a Google Mail message or conversation.
3.
Press the
key > Archive > Yes.
Note: Depending on how you've set your BlackBerry® smartphone to store messages, archived messages might be automatically deleted from your smartphone after a certain period of time.
Move an archived Google Mail message or conversation to your message inbox
1. On the Home screen, click the Messages icon.
2. Click View Folder > Archive.
3. Highlight a message or conversation.
4.
Press the
key > Move to Inbox.
Report spam messages sent to your Google Mail account
When you report a Google Mail™ message as a spam message, it's deleted from your BlackBerry® smartphone. If you report a message that is part of a conversation, all of the messages in the conversation are also reported as spam.
1. On the Home screen, click the Messages icon.
2. Highlight a Google Mail message or conversation.
3.
Press the
4. If necessary, click Yes.
key > Report Spam.
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Troubleshooting: Email
I can't send messages
Try the following actions:
Verify that your BlackBerry® smartphone is connected to the wireless network.
If the menu item for sending a message doesn't appear, verify that you have added an email address, a PIN, or a phone number for your contact.
If you created an email address or added an existing email address to your smartphone using the email setup screen in the Setup application, verify that you have received an activation message on your smartphone from the BlackBerry® Internet Service. If you haven't received an activation message (the message might take a short period of time to arrive), in the Setup application, open the email setup screen to send a service book to your smartphone.
If you haven't received a registration message from the wireless network, register your smartphone. On the Home screen or in a folder, click the Options icon. Click Device > Advanced System Settings > Host Routing Table. Press the key > Register Now.
Generate an encryption key.
Verify that data service is turned on.
Resend the message.
Related information
Generate an encryption key, 284 Wireless coverage indicators, 234 Change or delete a contact, 183 Turn on or turn off a network connection, 8 Turn on or turn off data service or set roaming options, 237 Wireless coverage indicators, 234 Turn on or turn off a network connection, 8 Options for email filters, 51 Turn on or turn off data service or set roaming options, 237 Resend a message, 48
I'm not receiving messages
Try the following actions:
Verify that your BlackBerry® smartphone is connected to the wireless network. If you're not in a wireless coverage area, you should receive messages when you return to a wireless coverage area.
Reset your smartphone. Connect to the network and try again.
If you created an email address or added an existing email address to your smartphone using the email setup screen in the Setup application, verify that you have received an activation message on your smartphone from the BlackBerry® Internet Service. If you haven't received an activation message (the message might take a short period of time to arrive), in the Setup application, open the email setup screen to send a service book to your smartphone.
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If you haven't received a registration message from the wireless network, register your smartphone. On the Home screen or in a folder, click the Options icon. Click Device > Advanced System Settings > Host Routing Table. Press the key > Register Now.
Verify that data service is turned on.
If you use email filters, verify that the options for email filters are set correctly.
Verify that email forwarding is turned on and that you have selected all the email folders, including your inbox folder, that you want to receive email from.
Verify that your smartphone is not blocking messages. For more information, contact your administrator.
Related information
Change, prioritize, or delete an email filter, 52 Forward messages from a specific email folder to your smartphone, 59
I'm not receiving email messages from personal folders on my computer
If your BlackBerry® smartphone is associated with a Microsoft® Outlook® email account, you must use the synchronization tool of the BlackBerry® Desktop Software to reconcile email messages in personal folders. For more information, see the Help in the BlackBerry Desktop Software.
I can't file email messages
Try the following actions:
Verify that wireless email reconciliation is turned on.
If your email folders don't appear on your BlackBerry® smartphone, reconcile your email using the email settings tool of the BlackBerry® Desktop Software. For more information, see the Help in the BlackBerry Desktop Software.
Related information
Synchronize email over the wireless network, 6
Some messages no longer appear on my smartphone
If the application storage on your BlackBerry® smartphone is full or you have more than 65,000 email messages, PIN messages, and text messages, your smartphone deletes the oldest messages from the message list. Your smartphone doesn't delete saved messages.
If wireless email reconciliation is turned on and, in the message options, the Delete On field is set to Mailbox & Handheld, email that you delete in the email application on your computer is also deleted from your smartphone.
A message, attachment, or Google Mail conversation is cut short or doesn't appear
Try the following actions:
Wait for a short period of time. Your BlackBerry® smartphone receives long messages and attachments in sections.
If "More available" appears at the end of the message or attachment, press the
If part of a Google Mail™ conversation doesn't appear, press the key > More of Conversation.
key > More or More All.
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If you're downloading an attachment, cancel the download and wait for a short period of time. Try downloading the attachment again.
Related information
Receive only the first section of long email messages, 61 Receive only the first section of long email messages, 61
HTML email messages don't appear correctly
Try the following actions:
Wait for a short period of time. Your BlackBerry® smartphone receives long messages and attachments in sections.
Try downloading external pictures. Press the
Try viewing your message in plain text. Press the key > Get Plain Text.
Related information
View email in plain text format, 56
key > Get Images.
Some email folders appear dimmed
If you can't forward email from an email folder, the check box beside the folder appears dimmed.
Try the following actions:
Wait for a few seconds. The email folders might become available after a short period of time.
Turn off wireless email reconciliation, and then turn it on again.
Related information
Synchronize email over the wireless network, 6
Email filters aren't working correctly
Try the following actions:
Verify that your email filters are turned on.
Verify that your email filters appear in the order that you want your BlackBerry® smartphone to apply them to email messages.
Related information
Email filters, 50
The number of new or unopened messages is different than I expect
The number of new or unopened messages includes saved messages and filed messages.
If you have set your BlackBerry® smartphone to hide filed messages and you receive a new message from an email folder in the email application on your computer other than your inbox, your smartphone files the message.
Related information
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View filed messages, 60 Hide messages from the Messages application, 57 Hide filed email from the message inbox, 60
I can't use a shortcut to view one type of message in a message inbox
If you switch BlackBerry® smartphones and you restore smartphone data from your previous smartphone to your current smartphone, the message inbox shortcuts for your previous smartphone replace the message inbox shortcuts for your current smartphone.
To view the shortcuts for viewing one type of message in a message inbox, view your list of saved searches.
Some features aren't available on my smartphone
The availability of certain features on your BlackBerry® smartphone might be affected by items such as your smartphone model and wireless service plan.
Depending on your messaging service plan, some features or options might not be available in the message options on the Email Preferences screen.
If your email account uses a BlackBerry® Enterprise Server, your organization might not have set up some features or might prevent you from using some features or options. If your administrator has set an option for you, a lock indicator appears beside the option field.
For more information about the features that are available on your smartphone, contact your wireless service provider or administrator, or visit www.blackberry.com/go/devices.
Related information
Feature availability, 0

Text messages

How to: Text messages
Message inbox icons
These icons indicate the type or status of each message in your inbox.
Depending on your BlackBerry® smartphone model and wireless service provider, some of these icons might not appear.
Unopened message
New BlackBerry Messenger item
To clear this indicator, open each chat that has this indicator.
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Opened message BlackBerry Messenger chat is open
Draft message New BlackBerry Messenger group item
Filed message New RSS item
Message with an attachment Message is being sent
Message is high priority Message has not been sent
Text message with an attachment Message has been sent
Text message Message has been delivered
Message has been read
About text messages
To send and receive text messages, your wireless service provider must set up your wireless service plan for text messaging. Depending on your wireless service provider, this feature might not be supported.
Depending on the typing input language that you use to type your text messages, your messages might display to your recipients differently than you expect.
Depending on your wireless service provider, you might also be able to send and receive the following media files in text messages: .jpg, .gif, .wbmp, .midi, .vcf (vCard®), .ics (iCalendar), .avi, .mpg, or .mov.
If you have more than one phone number associated with your BlackBerry® smartphone, your smartphone sends text messages using the first phone number that appears in the My Number field in the Phone application.
Composing and sending text messages
Send a text message
The number of recipients that you can send a text message to depends on your wireless service provider.
1. On the Home screen, click the Text Messages icon.
2.
Press the key > Compose Text Message.
3. In the To field, do one of the following:
• Type a contact name.
• Press the
• Type a phone number that can receive text messages (including the country code and area code). For languages with
non-Latin characters, press the Alt key to type numbers. Press the key on the keyboard.
• If your BlackBerry® smartphone is connected to a CDMA network, you can type an email address.
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key > Choose Contact. Click a contact.
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4. Type a message.
5.
Press the key on the keyboard.
Related information
Personal distribution lists, 187 I can't send messages, 10 Attach a media file, contact card, appointment, or location to a text message, 71
Resend a message
You cannot change a text message before you resend it.
In a sent message, press the key.
To change the message, click Edit. Change the message. Press the key > Send.
• To change the recipients, click Edit. Highlight a contact. Press the Press the key > Send.
• To resend the message without changing it, click Resend.
Related information
I can't send messages, 10
key > Change Address. Click a new contact.
Forward a text message
You cannot forward text messages that contain content that is copyright protected.
In a message, press the key > Forward or Forward As.
Attach a media file, contact card, appointment, or location to a text message
1.
When you are composing a text message, press the key > Attach.
2. Click one of the following menu items:
Picture
Video
Location
Audio
Voice Note
Contact
Appointment
3. Click a file.
Related information
I can't attach a file to a text message, 79
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Attach a contact card to a message
You can attach a contact card to an email, a PIN message, or a text message.
1.
When you are composing a message, press the key > Attach > Contact.
2. Find and highlight a contact.
3.
Press the key > Continue.
Related information
I can't attach a file to a text message, 79
Set the importance level for text messages that you send
Depending on your wireless service provider, the Priority field might not be available.
If you change the importance level for text messages, a high priority indicator BlackBerry® smartphone beside every text message that you send. If the recipient's device model and messaging application supports importance levels for messages, the importance level will also be indicated to the recipient.
1. On the Home screen, click the Text Messages icon.
2.
Press the key > Options.
• To set the importance level for text messages, in the SMS Text section, change the Priority field.
• To set the importance level for text messages with an attachment, in the MMS section, in the Message Filtering section, change the Importance field.
3.
Press the key > Save.
or low priority indicator appears on your
Request delivery notification or read notification for a text message
1. On the Home screen, click the Text Messages icon.
2.
Press the
3. In the MMS section, do one of the following:
• To receive notification when the message is delivered to the recipient, select the Confirm Delivery check box.
• To receive notification when the recipient opens the message, select the Confirm Read check box.
4.
Press the
key > Options.
key > Save.
Stop a message from sending
You can stop a message from sending only if a clock icon appears beside the message.
1. On the Home screen, click the Messages icon.
2. Highlight the message.
3.
Press the
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key > Delete.
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Set whether pressing the Enter key sends text messages
You can stop your text messages from being sent each time that you press the , which might prevent you from accidentally sending a message if you plan to include several lines of text.
1. On the Home screen, click the Text Messages icon.
2.
Press the
3. In the General Text Messaging Options section, clear the Press Enter Key to Send check box.
4.
Press the key > Save.
key > Options > Text Messaging.
Viewing and replying to text messages
Search for text in a message, in a file, or on a webpage
To search for text in a presentation, you must view the presentation in text view or in text and slide view.
1.
In a message, in a file, in an attachment, or on a webpage, press the key > Find or Find on Page.
2. Type the text.
3. Press the Enter key.
To search for the next instance of the text, press the key > Find Next or Find Next on Page.
View filed messages
1. On the Home screen, click the Messages icon.
2.
Press the
3. Click a folder.
key > View Folder.
View saved messages
1. On the Home screen, click the Messages icon.
2.
Press the key > View Saved Messages.
Add an appointment to your calendar from a text message
1. In a text message, highlight an iCalendar attachment.
2.
Press the key > View Appointment.
3.
Press the key > Add To Calendar.
Show names in the history of text messages
1. On the Home screen, click the Text Messages icon.
2.
Press the
3. In the General Text Messaging Options section, select the Show Names check box.
key > Options.
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4. If you want to change your display name, beside the Display Name field, type a name. This name appears only in the
history of your text messages, and not in messages that you send.
5.
Press the key > Save.
Change how your text messages look
1. On the Home screen, click the Text Messages icon.
2.
Press the
3. In the General Text Messaging Options section, change the Conversation Style field.
4.
Press the key > Save.
key > Options.
Organizing and storing text messages
Delete a message
On the Home screen, click the Messages icon.
To delete a message, highlight the message. Press the key > Delete.
• To delete a saved message, press the key > View Saved Messages. Highlight the message. Press the key > Delete. If necessary, delete the message from your message inbox as well.
• To delete a range of messages, highlight a message. Press and hold the Shift key. On the trackpad, slide your finger up or down. Release the Shift key. Press the
• To delete all messages prior to a certain date, highlight a date field. Press the
key > Delete Messages.
key > Delete Prior > Delete.
Note: Email messages that you delete using the Delete Prior menu item are not deleted from the email application on your computer during email reconciliation.
Set how long your smartphone stores messages
1. On the Home screen, click the Messages icon.
2.
Press the
3. Change the Days To Keep Messages field.
4.
Press the key > Save.
Related information
Some messages no longer appear on my smartphone, 67
key > Options > Message Display and Actions.
Store text messages on your SIM card
Depending on your wireless service provider and wireless network, this feature might not be supported.
If your BlackBerry® smartphone uses a SIM card and you set your SIM card to store text messages, your text messages still appear in the Messages application.
1. On the Home screen, click the Messages icon.
2.
Press the
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key > Options.
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3. Select the Leave Messages On SIM Card checkbox.
4.
Press the key > Save.
To stop storing text messages on your SIM card, clear the Leave Messages On SIM Card checkbox. If you clear this checkbox, your text messages are deleted from your SIM card.
Delete the history from a text message
Do one of the following:
• To delete an individual message from the history, highlight the message. Press the
• To delete all the messages from the history and keep the chat open, when you are replying to a message, press the
key > Clear Conversation.
• To delete all the messages from the history and close the chat, in your list of text messages, highlight a message. Press the
key > Delete.
key > Delete Message.
Save a media file from a text message
1. In a text message, open an attachment.
2.
Press the
3. Click Save <media type>.
4. Click Save.
key.
Save a contact card from a message
If you receive a contact card in a message, you can save it so that the contact information is added to your contact list.
1. In a message, highlight a contact card.
2.
Press the
3.
Press the key.
4. Click one of the following items:
Add to Contacts
Update Contact
key > View Attachment.
Options for text messages
Stop receiving text messages when roaming
1. On the Home screen, click the Text Messages icon.
2.
Press the
3. In the MMS section, set the Multimedia Reception field and Automatic Retrieval field to Home Only.
4.
Press the key > Save.
key > Options.
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Block text messages
1. On the Home screen, click the Text Messages icon.
2.
Press the key > Options.
3. In the MMS section, in the Message Filtering section, select the Reject Anonymous Messages check box or Reject Advertisements check box.
4.
Press the key > Save.
Turn off Word Substitution for text messages
1. On the Home screen, click the Text Messages icon.
2.
Press the key > Options.
3. In the SMS Text section, select the Disable Word Substitution check box.
4.
Press the key > Save.
Set how long your service center attempts to send text messages
If you send a text message and it cannot be delivered immediately, your service center tries to send the text message for the number of times that is set in the Retries field. Depending on your wireless service provider, this option might not appear.
1. On the Home screen, click the Text Messages icon.
2.
Press the key > Options.
3. In the SMS Text section, change the Retries field.
4.
Press the key > Save.
Set a wireless network type for sending text messages
Depending on your wireless service provider and wireless network, this feature might not be supported.
1. On the Home screen, click the Text Messages icon.
2.
Press the key > Options.
3. In the SMS Text section, do one of the following:
• To use only one network type to send text messages, change the Network To Send Over field to Circuit Switched or Packet Switched.
• To use either network type to send text messages, which might be beneficial when roaming, change the Network To Send Over field to Circuit Switched Preferred or Packet Switched Preferred.
4.
Press the key > Save.
Open a new message automatically when you remove your smartphone from your holster
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
3. Change the Auto Open Newest Message After Removing Device From Holster field.
4.
Press the
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key > Save.
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Hide the new or unopened message indicator
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
• To hide the new message indicator, clear the Display New Message Indicator check box.
• To hide the unopened message indicator, change the Display Message Count field to None.
3.
Press the key > Save.
Turn off the prompt that appears before you delete a message
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
3. Clear the Confirm Delete check box.
4.
Press the key > Save.
Turn off the prompt that appears when you mark messages as opened
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
3. Clear the Confirm Mark Prior Read checkbox.
4.
Press the key > Save.
Cell broadcasting
About cell broadcasting
Cell broadcasting is designed to enable wireless service providers to use SMS text messaging to send information to all BlackBerry® smartphones in a specific geographical area simultaneously. You can receive cell broadcast messages that contain a specific type of information by subscribing to a cell broadcast channel that provides that type of information. Different cell broadcast channels send different cell broadcast messages. For example, one cell broadcast channel might send regular weather forecasts while another might send traffic reports.
Turn on cell broadcasting
To perform this task, your BlackBerry® smartphone must use a SIM card, and your wireless service provider must set up your SIM card with a cell broadcast channel or provide you with the ID for a cell broadcast channel.
Depending on your wireless service provider and the wireless network that your smartphone is connected to, this feature might not be supported.
1. On the Home screen or in a folder, click the Options icon.
2. Click Device > Advanced System Settings > Cell Broadcasting.
3. Select the Enable Cell Broadcasting checkbox.
• If one or more cell broadcast channels appear on the screen, select the checkbox beside the channel.
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• If no cell broadcast channels appear on the screen, highlight the Empty field. Press the key > Add Channel. Type the channel ID and a nickname. Click OK.
4. Select the checkbox beside a language.
5.
Press the key > Save.
To turn off cell broadcasting, clear the Enable Cell Broadcasting checkbox. Before you turn off cell broadcasting, verify that your wireless service provider does not use cell broadcasting to manage services, such as preferred rates, based on your location.
Related information
I can't turn on cell broadcasting, 79
Stop receiving messages from a cell broadcast channel
Verify that your wireless service provider does not use the cell broadcast channel to manage services, such as preferred rates, based on your location.
1. On the Home screen or in a folder, click the Options icon.
2. Click Device > Advanced System Settings > Cell Broadcasting.
3. In the Channels section, highlight a cell broadcast channel.
4.
Press the
• To stop receiving messages from the cell broadcast channel, click Disable.
• To delete the cell broadcast channel, click Delete Channel.
key.
Rename a cell broadcast channel
1. On the Home screen or in a folder, click the Options icon.
2. Click Device > Advanced System Settings > Cell Broadcasting.
3. In the Channels section, highlight a cell broadcast channel.
4.
Press the
5. Type a name for the cell broadcast channel.
6. Click OK.
7.
Press the key > Save.
key > Set Nickname.
Troubleshooting: Text messages
I can't send text messages
Depending on your wireless service plan, this feature might not be supported.
Try the following actions:
Verify that your BlackBerry® smartphone is connected to the wireless network. If you're not in a wireless coverage area, your smartphone should send the messages when you return to a wireless coverage area.
Verify that fixed dialing is turned off.
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Related information
Turn on or turn off a network connection, 8
I'm not receiving text messages
Depending on your wireless service plan, this feature might not be supported.
Verify that your BlackBerry® smartphone is connected to the wireless network. If you're not in a wireless coverage area, you should receive messages when you return to a wireless coverage area.
I can't turn on cell broadcasting
If your BlackBerry® smartphone uses a SIM card, your SIM card might not support the display languages that you have selected for cell broadcast messages.
Clear the checkbox beside all the languages that your SIM card doesn't support.
Related information
Delete a language, 207
I can't attach a file to a text message
Depending on your wireless service provider, if you attach a video, you might not be able to attach another file or create a slide show.
Try the following actions:
Verify that the file is a .vcf (vCard®) file, an .ics (iCalendar) file, or a media file (for example, a .jpg file, .gif file, or .midi file).
Verify that the file isn't copyright protected.
If templates are available for your BlackBerry® smartphone, use a blank template to compose your text message.
I can't use a shortcut to view one type of message in a message inbox
If you switch BlackBerry® smartphones and you restore smartphone data from your previous smartphone to your current smartphone, the message inbox shortcuts for your previous smartphone replace the message inbox shortcuts for your current smartphone.
To view the shortcuts for viewing one type of message in a message inbox, view your list of saved searches.
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PIN messages

How to: PIN messages
Composing and sending PIN messages
Compose and send a PIN message
1. On the Home screen, click the Messages icon.
2.
Press the
3. In the To field, do one of the following:
Type a PIN. Press the key on the keyboard.
If you have a PIN saved for a contact that is in your contact list, type the contact name. Press the key on the keyboard.
4. Type a message.
5.
Press the
key > Compose Other > Compose PIN.
key > Send.
Related information
Personal distribution lists, 187 I can't send messages, 10
Resend a message
You cannot change a text message before you resend it.
In a sent message, press the
To change the message, click Edit. Change the message. Press the
• To change the recipients, click Edit. Highlight a contact. Press the key > Change Address. Click a new contact. Press the key > Send.
• To resend the message without changing it, click Resend.
Related information
I can't send messages, 10
key.
key > Send.
Reply to or forward an email or PIN message
In a message, press the
• To reply to a message, click Reply or Reply to All.
• To forward a message, click Forward or Forward As.
Related information
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key.
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I can't send messages, 10
Check spelling
You can check spelling in messages, calendar entries, tasks, or memos that you create.
1.
Press the key > Check Spelling.
2. Do any of the following:
• To accept the suggested spelling, click a word in the list that appears.
• To ignore the suggested spelling, press the
• To ignore all instances of the suggested spelling, press the key > Ignore All.
• To add the word to the custom dictionary, press the key > Add To Dictionary.
• To stop checking spelling, press the key > Cancel Spell Check.
key.
Save a draft of a message
When you are composing a message, press the
key > Save Draft.
Attach a contact card to a message
You can attach a contact card to an email, a PIN message, or a text message.
1.
When you are composing a message, press the
2. Find and highlight a contact.
3.
Press the key > Continue.
key > Attach > Contact.
Related information
I can't attach a file to a text message, 79
Set the importance level for an email or a PIN message that you send
If you change the importance level of an email or a PIN message, a high priority indicator or low priority indicator appears beside that message on your BlackBerry® smartphone. If the recipient's messaging application supports importance levels for messages, the importance level will also be indicated to the recipient.
1.
When you are composing an email or a PIN message, press the key > Options.
2. Change the Importance field.
3.
Press the key > Save.
Blind carbon copy a contact
You can blind carbon copy a contact in an email or a PIN message.
When you are composing an email or a PIN message, press the
key > Add Bcc.
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Create a link for a PIN
You can create a link for a PIN in a message, calendar entry, task, or memo. If you click the link, you can send a PIN message.
When you are typing text, type pin: and the PIN.
Stop a message from sending
You can stop a message from sending only if a clock icon appears beside the message.
1. On the Home screen, click the Messages icon.
2. Highlight the message.
3.
Press the
key > Delete.
Viewing and replying to PIN messages
Search for text in a message, in a file, or on a webpage
To search for text in a presentation, you must view the presentation in text view or in text and slide view.
1.
In a message, in a file, in an attachment, or on a webpage, press the key > Find or Find on Page.
2. Type the text.
3. Press the Enter key.
To search for the next instance of the text, press the
View an address instead of a display name
In a message, press the key > Show Address.
To view the display name again, press the
key > Show Name.
View filed messages
1. On the Home screen, click the Messages icon.
2.
Press the key > View Folder.
3. Click a folder.
View saved messages
1. On the Home screen, click the Messages icon.
2.
Press the key > View Saved Messages.
Hide sent messages from the message inbox
1. On the Home screen, click the Messages icon.
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key > Find Next or Find Next on Page.
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2.
Press the key > Options > Message Display and Actions.
3. Select the Hide Sent Messages check box.
4.
Press the key > Save.
Organizing and storing PIN messages
Save a message
Saved messages aren't deleted even if your BlackBerry® smartphone is set to delete messages automatically after a certain period of time.
On the Home screen, click the Messages icon.
To save an email or PIN message, highlight an email or PIN message. Press the key > Save.
• To save a text message, open a conversation and highlight a text message. Press the
Related information
View saved messages, 56
key > Save Message.
Delete a message
On the Home screen, click the Messages icon.
To delete a message, highlight the message. Press the key > Delete.
• To delete a saved message, press the Delete. If necessary, delete the message from your message inbox as well.
• To delete a range of messages, highlight a message. Press and hold the Shift key. On the trackpad, slide your finger up or down. Release the Shift key. Press the
• To delete all messages prior to a certain date, highlight a date field. Press the key > Delete Prior > Delete.
key > View Saved Messages. Highlight the message. Press the key >
key > Delete Messages.
Note: Email messages that you delete using the Delete Prior menu item are not deleted from the email application on your computer during email reconciliation.
Set how long your smartphone stores messages
1. On the Home screen, click the Messages icon.
2.
Press the
3. Change the Days To Keep Messages field.
4.
Press the key > Save.
Related information
Some messages no longer appear on my smartphone, 67
key > Options > Message Display and Actions.
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PIN message options
Open a new message automatically when you remove your smartphone from your holster
1. On the Home screen, click the Messages icon.
2.
Press the
3. Change the Auto Open Newest Message After Removing Device From Holster field.
4.
Press the key > Save.
key > Options > Message Display and Actions.
Hide the new or unopened message indicator
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
• To hide the new message indicator, clear the Display New Message Indicator check box.
• To hide the unopened message indicator, change the Display Message Count field to None.
3.
Press the key > Save.
Turn off the prompt that appears before you delete a message
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
3. Clear the Confirm Delete check box.
4.
Press the
key > Save.
Turn off the prompt that appears when you mark messages as opened
1. On the Home screen, click the Messages icon.
2.
Press the key > Options > Message Display and Actions.
3. Clear the Confirm Mark Prior Read checkbox.
4.
Press the key > Save.
Troubleshooting: PIN messages
I can't send messages
Try the following actions:
Verify that your BlackBerry® smartphone is connected to the wireless network.
If the menu item for sending a message doesn't appear, verify that you have added an email address, a PIN, or a phone number for your contact.
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If you created an email address or added an existing email address to your smartphone using the email setup screen in the Setup application, verify that you have received an activation message on your smartphone from the BlackBerry® Internet Service. If you haven't received an activation message (the message might take a short period of time to arrive), in the Setup application, open the email setup screen to send a service book to your smartphone.
If you haven't received a registration message from the wireless network, register your smartphone. On the Home screen or in a folder, click the Options icon. Click Device > Advanced System Settings > Host Routing Table. Press the key > Register Now.
Generate an encryption key.
Verify that data service is turned on.
Resend the message.
Related information
Generate an encryption key, 284 Wireless coverage indicators, 234 Change or delete a contact, 183 Turn on or turn off a network connection, 8 Turn on or turn off data service or set roaming options, 237 Wireless coverage indicators, 234 Turn on or turn off a network connection, 8 Options for email filters, 51 Turn on or turn off data service or set roaming options, 237 Resend a message, 48
I'm not receiving messages
Try the following actions:
Verify that your BlackBerry® smartphone is connected to the wireless network. If you're not in a wireless coverage area, you should receive messages when you return to a wireless coverage area.
Reset your smartphone. Connect to the network and try again.
If you created an email address or added an existing email address to your smartphone using the email setup screen in the Setup application, verify that you have received an activation message on your smartphone from the BlackBerry® Internet Service. If you haven't received an activation message (the message might take a short period of time to arrive), in the Setup application, open the email setup screen to send a service book to your smartphone.
If you haven't received a registration message from the wireless network, register your smartphone. On the Home screen or in a folder, click the Options icon. Click Device > Advanced System Settings > Host Routing Table. Press the key > Register Now.
Verify that data service is turned on.
If you use email filters, verify that the options for email filters are set correctly.
Verify that email forwarding is turned on and that you have selected all the email folders, including your inbox folder, that you want to receive email from.
Verify that your smartphone is not blocking messages. For more information, contact your administrator.
Related information
Change, prioritize, or delete an email filter, 52
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Forward messages from a specific email folder to your smartphone, 59
Some messages no longer appear on my smartphone
If the application storage on your BlackBerry® smartphone is full or you have more than 65,000 email messages, PIN messages, and text messages, your smartphone deletes the oldest messages from the message list. Your smartphone doesn't delete saved messages.
If wireless email reconciliation is turned on and, in the message options, the Delete On field is set to Mailbox & Handheld, email that you delete in the email application on your computer is also deleted from your smartphone.
A message, attachment, or Google Mail conversation is cut short or doesn't appear
Try the following actions:
Wait for a short period of time. Your BlackBerry® smartphone receives long messages and attachments in sections.
If "More available" appears at the end of the message or attachment, press the key > More or More All.
If part of a Google Mail™ conversation doesn't appear, press the key > More of Conversation.
If you're downloading an attachment, cancel the download and wait for a short period of time. Try downloading the attachment again.
Related information
Receive only the first section of long email messages, 61 Receive only the first section of long email messages, 61
The number of new or unopened messages is different than I expect
The number of new or unopened messages includes saved messages and filed messages.
If you have set your BlackBerry® smartphone to hide filed messages and you receive a new message from an email folder in the email application on your computer other than your inbox, your smartphone files the message.
Related information
View filed messages, 60 Hide messages from the Messages application, 57 Hide filed email from the message inbox, 60
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Attachments

How to: Attachments
About files and attachments
You can view and download attachments and store them on your BlackBerry® smartphone or a media card. If your email account uses a BlackBerry® Enterprise Server that supports accessing files on your organization's network, you can preview files from your organization's network and save the files to your smartphone or attach them directly to email messages without downloading them. You can use the Files application to view a list of all the files that are saved on your smartphone. You can also rename, move, and delete files on your organization's network from your smartphone.
To change attachments or files that you download, you can use third-party editing applications, such as Documents To Go®, that are designed for use on BlackBerry smartphones.
Related information
Search for a file that is saved on your smartphone, 105 Search for a file that is saved on your organization's network, 105
Open a file or an attachment
To perform this task, your email account must use the BlackBerry® Internet Service or a BlackBerry® Enterprise Server that supports this feature. For more information, contact your wireless service provider or administrator.
1.
In a message, meeting invitation, or calendar entry, press the
2. If necessary, click Retrieve Attachment Information.
3. Click Open Attachment.
4. If necessary, on the Attachments screen, click an attachment.
5. If necessary, in the dialog box, select an option.
Related information
I can't turn on cell broadcasting, 79
key.
Save a file or an attachment
To perform this task, your email account must use the BlackBerry® Internet Service or a BlackBerry® Enterprise Server that supports this feature. For more information, contact your wireless service provider or administrator.
1. In a message, in a calendar entry, or on a webpage, do one of the following:
• If there is only one attachment in a message or calendar entry, press the key.
If there are multiple attachments in a message or calendar entry, highlight an attachment. Press the key.
• If you are downloading a file from a webpage, press the
2. Click Download Attachment or Download File.
key.
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3. Click the folder that you want to save the file or attachment in.
4. Click Save.
To stop downloading an attachment, in a message, highlight an attachment that you are downloading. Press the key > Cancel Download.
Send a file as an attachment
To perform this task, your email account must use the BlackBerry® Internet Service or a BlackBerry® Enterprise Server that supports this feature. For more information, contact your wireless service provider or administrator.
1. On the Home screen or in a folder, click the Media icon or Files icon.
2. Find and highlight a file.
3.
Press the key > Send.
4. Click a message type.
Related information
I can't attach a file to a text message, 79
Open a link in a file or an attachment
Some files might contain links to embedded content, such as tables, pictures, footnotes, text boxes, or comments.
1. In a file, highlight a link.
2.
Press the
key > Open Link or Retrieve.
To return to the file, press the
key.
Set font options for a file or an attachment
1.
In a file or an attachment, press the key > Options.
2. Change the font fields.
3.
Press the key > Save.
View properties for a file
You can view the size, author, publication date, and other properties of a file.
1. On the Home screen or in a folder, click the Media icon or Files icon.
2. Find and highlight a file.
3.
Press the
Related information
Hide a file or folder, 107 View a hidden file or folder, 107
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key > Properties.
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Contact cards
About contact card attachments
Contact cards, sometimes referred to as vCard® contacts or .vcf files, contain information for a specific contact. You can send contact cards as attachments to email messages, PIN messages, text messages, or BlackBerry® Messenger messages. You can also send contact cards through the Contacts application using Bluetooth® or NFC technology.
Attach a contact card to a message
You can attach a contact card to an email, a PIN message, or a text message.
1.
When you are composing a message, press the key > Attach > Contact.
2. Find and highlight a contact.
3.
Press the
Related information
I can't attach a file to a text message, 79
key > Continue.
Save a contact card from a message
If you receive a contact card in a message, you can save it so that the contact information is added to your contact list.
1. In a message, highlight a contact card.
2.
Press the key > View Attachment.
3.
Press the key.
4. Click one of the following items:
Add to Contacts
Update Contact
Troubleshooting: Attachments
A skipped content bar appears in a document
More content is available for you to download to your BlackBerry® smartphone.
1. To download the content, click the skipped content bar.
2. Click More.
A question mark appears on a slide
A question mark appears on a slide if your BlackBerry® smartphone has not downloaded the slide.
1. To download the slide, highlight the slide.
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2.
Press the key > Retrieve.

Security options for messages

Block incoming messages
If your email account uses a BlackBerry® Enterprise Server, you might not be able to block or unblock PIN messages from contacts within your organization, from contacts outside of your organization, or both. For more information, contact your administrator.
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > Firewall.
3. Select the checkbox beside one or more message types.
4.
Press the
Note: Even though you don't receive blocked messages on your BlackBerry smartphone, blocked messages might contribute to data usage in your wireless service plan. You can stop email messages from being forwarded to your smartphone without contributing to data usage by turning off email message forwarding or by using email message filters.
key > Save.
Allow messages from contacts in your contact list or allowed sender list
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > Firewall.
3. Select the Contacts check box or Specific Addresses, Phone Numbers, or PINs check box.
4.
Press the
key > Save.
Add a contact to your allowed sender list
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > Firewall.
3. In the General section, if the Enable check box is not selected, select it.
4. In the Block Incoming Messages section, select one or more message types.
5. In the Exceptions section, select the Specific Addresses, Phone Numbers, or PINs check box.
6. Click Add.
7.
Press the
8. Click one of the following menu items:
Add Email Address
Add Phone Number
Add PIN
9. In the Enter new exception dialog box, type the contact information.
10.
Press the key on the keyboard.
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11.
Press the key > Save.
Reset a blocked message counter
If you block messages, the blocked message counter tracks how many messages your BlackBerry® smartphone has blocked. You can set the blocked message counter back to zero.
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > Firewall.
3. Highlight a message type.
4.
Press the
> Reset Count or Reset All Counts.
S/MIME-protected messages
S/MIME-protected message basics
About signing and encrypting messages
If your email account uses a BlackBerry® Enterprise Server that supports this feature, you can digitally sign or encrypt messages to add another level of security to email and PIN messages that you send from your BlackBerry smartphone. Digital signatures are designed to help recipients verify the authenticity and integrity of messages that you send. When you digitally sign a message using your private key, recipients use your public key to verify that the message is from you and that the message hasn't been changed.
Encryption is designed to keep messages confidential. When you encrypt a message, your smartphone uses the recipient’s public key to encrypt the message. Recipients use their private key to decrypt the message.
To send an encrypted PIN message, you must have a PIN and an email address for the contact in your contact list. Your smartphone uses the email address in your contact list to locate a PGP® key or certificate for the contact.
Sign or encrypt a message
You can sign or encrypt email and PIN messages.
1. When you are composing a message, change the Encoding field.
2. If necessary, change the Classification field.
Related information
Some signing and encryption options aren't available on my smartphone, 96
Encrypt a message with a pass phrase
Your BlackBerry® smartphone can encrypt email and PIN messages using a pass phrase shared between the sender and recipient.
1. In an unsent message, set the Encoding field to Encrypt or Sign and Encrypt.
2.
Press the key > Options.
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3. Select the Use Password-Based Encryption checkbox.
4. In the Allowed Content Ciphers section, select the checkbox beside one or more allowed content ciphers.
5. If you're signing the message, in the Signing Options section, select a certificate.
6.
Press the key > Save.
7. Type your message.
8.
Press the
9. Type a pass phrase to encrypt the message.
10. Confirm the pass phrase.
11. Click OK.
Using a secure method, let the recipient know what the pass phrase is.
key > Send.
Attach a certificate to a message
You can attach a certificate to email and PIN messages.
1.
When composing a message, press the
2. Highlight a certificate.
3.
Press the key > Continue.
key > Attach > Certificate.
Download the certificate used to sign or encrypt a message
If a certificate isn't included in a received message or isn't already stored in the key store on your BlackBerry® smartphone, you can download the certificate.
1. In a message, highlight the encryption indicator or a digital signature indicator.
2.
Press the key > Fetch Sender's Certificate.
Add a certificate from a message
1. In a message, highlight a digital signature indicator.
2.
Press the
key > Import Sender’s certificate.
Add a certificate from an attachment
1. In a message, click the certificate attachment at the end of the message.
2. Click Retrieve Certificate.
3. Click the certificate.
4. Click Import Certificate.
Related information
I can't open an attachment in an encrypted message, 97
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Attachment indicators in S/MIME-protected messages
Indicator Description
The message includes a certificate attachment.
The message includes multiple certificate attachments.
The message includes a certificate server attachment.
Add connection information for a certificate server from a message
1. In a message, highlight the certificate server indicator.
2.
Press the key > Import Server.
View the certificate used to sign or encrypt a message
1. In a message, highlight the encryption status indicator or a digital signature indicator.
2.
Press the
key > Display Sender's Certificate or Display Encryption Certificate.
View encryption information for a weakly encrypted message
1. In a weakly encrypted message, highlight the encryption status indicator.
2.
Press the key > Encryption Details.
S/MIME-protected message status
Digital signature indicators for S/MIME-protected messages
Indicator
Description
Your BlackBerry® smartphone verified the digital signature.
Your smartphone can't verify the digital signature.
Your smartphone requires more data to verify the digital signature.
Your smartphone trusts the certificate chain.
The sender’s email address doesn't match the email address of the certificate subject, or the sender’s certificate is revoked, isn't trusted, can't be verified, or isn't on your smartphone.
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Indicator Description
The certificate is weak, the certificate status isn't current, or your smartphone requires more data to verify the trust status of the certificate.
The sender’s certificate is expired.
Encryption status indicators
Your administrator sets whether messages that you receive are considered to be strong or weak.
Indicator Description
The message is strongly encrypted.
The message is weakly encrypted.
S/MIME-protected message options
Change your signing or encryption certificate
Your BlackBerry® smartphone uses your encryption certificate to encrypt messages in the Sent Items folder and includes your encryption certificate in messages that you send so that recipients can encrypt their reply messages.
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > S/MIME.
3. In the Signing section or the Encryption section, change the Certificate field.
4.
Press the key > Save.
Related information
Some signing and encryption options aren't available on my smartphone, 96
Change options for downloading attachments in encrypted messages
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > S/MIME.
• To download attachments in encrypted messages automatically, change the Encrypted Attachment Support field to Automatic.
• To download attachments in encrypted messages manually, change the Encrypted Attachment Support field to Manual.
• To prevent your BlackBerry® smartphone from downloading attachments in encrypted messages, change the Encrypted Attachment Support field to None.
3.
Press the key > Save.
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Change the default signing and encryption option
Your BlackBerry® smartphone is designed to use the default signing and encryption option when you send a message to a contact that you haven't sent a message to or received a message from previously. If you have sent a message to or received a message from the contact previously, your smartphone tries to use the signing and encryption option that was used for the last message.
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > S/MIME or PGP.
3. Change the Default Encoding field.
4.
Press the
Related information
Some signing and encryption options aren't available on my smartphone, 96
key > Save.
About message classifications
If your BlackBerry® smartphone is associated with an email account that uses a BlackBerry® Enterprise Server that supports this feature and your administrator turns on message classifications, the BlackBerry Enterprise Server applies a minimum set of security actions to each message that you compose, forward, or reply to, based on the classification that you assign to the message. Your administrator specifies the message classifications that you can use.
If you receive a message that uses message classifications, you can view the abbreviation for the classification in the subject line of the message and the full description for the classification in the body of the message. You can also view the abbreviation and full description for the classification for a sent message in the sent items folder.
Change the default message classification
To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature and your administrator must turn on message classifications.
Your BlackBerry smartphone is designed to use the default message classification when you send a message to a contact that you haven't sent a message to or received a message from previously. If you have sent a message to or received a message from the contact previously, your smartphone tries to use the message classification that was used for the last message.
1. On the Home screen or in a folder, click the Options icon.
2. Click Device > Advanced System Settings > Default Services.
3. Change the Default Encoding field.
4.
Press the
key > Save.
Change the size of S/MIME indicators in messages
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > S/MIME.
3. Change the Message Viewer Icons field.
4.
Press the
key > Save.
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Change the encryption algorithms for S/MIME-protected messages
If a message has multiple recipients, your BlackBerry® smartphone uses the first selected encryption algorithm in the list that all recipients are known to support.
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > S/MIME.
3. Select the checkbox beside one or more encryption algorithms.
4.
Press the
key > Save.
Request delivery notification for signed S/MIME-protected messages
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > S/MIME.
3. Select the Request S/MIME Receipts check box.
4.
Press the
key > Save.
Turn off the prompt that appears before an S/MIME-protected message is truncated
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > S/MIME.
3. Change the Truncation Mode field to Send Anyway or More All and Send.
4.
Press the
key > Save.
To turn on the prompt again, change the Truncation Mode field to Prompt User.
Turn off the prompt that appears when you use an S/MIME certificate that is not recommended for use
1. On the Home screen or in a folder, click the Options icon.
2. Click Security > S/MIME.
3. Clear the Warn about problems with my certificates check box.
4.
Press the key > Save.
To turn on the prompt again, select the Warn about problems with my certificates check box.
S/MIME-protected message troubleshooting
Some signing and encryption options aren't available on my smartphone
Try the following actions:
Verify that the email account that you're using supports all signing and encryption options.
If you use message classifications, verify that the message classification supports the signing or encryption options that you want. Try using a different message classification.
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I can't open an attachment in an encrypted message
You might not be able to open an attachment in an encrypted message for the following reasons:
The attachment information might not be available on the BlackBerry® Enterprise Server.
Your administrator might have set options to prevent you from opening attachments in encrypted messages.
You might have received the message from an email account that doesn't support attachments in encrypted messages.
The message might have been encrypted with an algorithm that isn't supported.
If you are using the PGP® Support Package for BlackBerry smartphones, you can't open an attachment in a PGP protected message that was encrypted using the OpenPGP format by an IBM® Lotus Notes® client working with PGP® Desktop Professional or that was encrypted by the PGP® Universal Server.
IBM Lotus Notes native encrypted messages
About IBM Lotus Notes native encrypted messages
If your email account uses a BlackBerry® Enterprise Server that supports this feature, you can read messages on your BlackBerry smartphone that are sent using IBM® Lotus Notes® native encryption. You might also be able to send, forward, or reply to messages using IBM Lotus Notes native encryption.
Before you can send or receive IBM Lotus Notes native encrypted messages, you must import your IBM Lotus Notes ID file using Lotus® iNotes® (previously known as IBM® Lotus® Domino® Web Access) or using the BlackBerry® Desktop Software. For more information about importing your IBM Lotus Notes ID file using the BlackBerry Desktop Software, see the Help in the BlackBerry Desktop Software. When you send or receive IBM Lotus Notes native encrypted messages, you might be prompted to type your IBM Lotus Notes ID password.
Prerequisites: IBM Lotus Notes native encryption
Your BlackBerry® smartphone must be associated with an email account that uses a BlackBerry® Enterprise Server for IBM® Lotus® Domino®.
Your computer must be running IBM® Lotus Notes® 7.0 or later with an email account on an IBM Lotus Domino server 7.0 or later.
You must import your IBM Lotus Notes ID file using Lotus® iNotes® (previously known as IBM® Lotus® Domino® Web Access), or using the BlackBerry® Desktop Software.
Encrypt a message using IBM Lotus Notes native encryption
1. When composing, forwarding or replying to a message, change the Encoding field to Lotus Notes Encryption.
2. If you are prompted, type your IBM® Lotus Notes® ID password.
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PGP protected messages
PGP protected message basics
About signing and encrypting messages
If your email account uses a BlackBerry® Enterprise Server that supports this feature, you can digitally sign or encrypt messages to add another level of security to email and PIN messages that you send from your BlackBerry smartphone. Digital signatures are designed to help recipients verify the authenticity and integrity of messages that you send. When you digitally sign a message using your private key, recipients use your public key to verify that the message is from you and that the message hasn't been changed.
Encryption is designed to keep messages confidential. When you encrypt a message, your smartphone uses the recipient’s public key to encrypt the message. Recipients use their private key to decrypt the message.
To send an encrypted PIN message, you must have a PIN and an email address for the contact in your contact list. Your smartphone uses the email address in your contact list to locate a PGP® key or certificate for the contact.
Sign or encrypt a message
You can sign or encrypt email and PIN messages.
1. When you are composing a message, change the Encoding field.
2. If necessary, change the Classification field.
Related information
Some signing and encryption options aren't available on my smartphone, 96
Encrypt a PGP protected message with a pass phrase
By default, your BlackBerry® smartphone uses your PGP® key to encrypt messages.
1. When composing a message, change the Encoding field to one that uses encryption.
2.
Press the key > Options.
3. Change the Use Conventional Encryption field to Yes.
4.
Press the key > Save.
Using a secure method, let the recipient know what the pass phrase is.
Attach a PGP key to a message
You can attach a PGP® key to email messages and PIN messages.
1.
When composing a message, press the key > Attach > PGP Keys.
2. Highlight a PGP key.
3.
Press the key > Continue.
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