Aastra Telecom 4223, 4225 User Manual

Page 1

Dialog 4223 Professional/Dialog 4225 Vision

Note: This guide covers only the two newest telephone models available at UCSC. Some features available for these telephone models are currently unavailable on the UCSC Telephone Switch. In some cases, pages referring to these features have been removed from this document. In other cases, unavailable features are indicated with a note like this one.

System Telephones for MX-ONE™ Telephony System and MD110

User Guide

Cover Page Graphic

Place the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the following settings:

• Width: 15,4 cm (Important!)

• Height: 11,2 cm (May be smaller)

• Top: 5,3 cm (Important!)

• Left: -0,3 cm (Important!)

This text should then be hidden.

Page 2

EN/LZT 103 68 R6A

Page 3

Table of Contents

Note: Some features available for these telephone models are currently unavailable on the UCSC Telephone System. In some cases, pages referring to these features have been removed from this document. In other cases, unavailable features are indicated with a note like this one.

Welcome ..........................................................4

Important User Information ...............................6

Description ....................................................... 7

Free Seating ................................................... 28

Incoming Calls ............................................... 29

Outgoing Calls ............................................... 35

During Calls ....................................................52

Call Metering ..................................................59

Call Forwarding .............................................. 62

Absence Information ...................................... 76

Messages ......................................................79

Group features ............................................... 85

Other Useful features ......................................89

Settings ..........................................................98

Accessories ................................................. 117

Installation ....................................................124

Troubleshooting ............................................ 132

Glossary ....................................................... 135

Index ............................................................ 136

Tab le of Co nt en ts

3Dialog 4223 Professional/Dialog 4225 Vision

Page 4

Welcome

Some features unavailable at UCSC have been deleted from this version of this guide. The version available at this website will contain some features that you will be unable to use.

Welcome

Welcome to the user guide for the Dialog 4223 Professional and Dialog 4225 Vision. This guide describes the available features of the telephones when they are connected to MX-ONE™ Te l e p h o n y S y st e m or MD110.

The functions and features available with these telephones are designed for easy use in all different telephone handling situations.

Depending on the version and configuration of the exchange that your telephone is connected to, some of the functions and features that are described in this user guide may not be available. There may also be some differences in the way your telephone is programmed. Please consult your system administrator if you need further information.

Some markets use differing codes for some features. In this guide they are described using the most common code.

The latest version of the user guide can be downloaded from:

http://www.aastra.com

Dialog 4223 Professional/Dialog 4225 Vision4

Page 5

Welcome

All rights reserved. No parts of this publication may be reproduced, stored in retrieval systems, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without prior written permission of the publisher except in accordance with the following terms.

When this publication is made available on Aastra media, Aastra gives its consent to downloading and printing copies of the content provided in this file only for private use and not for redistribution. No parts of this publication may be subject to alteration, modification or commercial use. Aastra will not be liable for any damages arising from use of an illegal modified or altered publication.

Aastra is a registered trademark of Aastra Technologies Limited. All other trademarks mentioned herein are the property of their respective owners.

Warranty

AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Aastra shall not be liable for errors contained herein nor for incidental or consequential damages in connection with the furnishing, performance or use of this material.

Declaration of conformity

Hereby, Aastra Telecom Sweden AB, SE-126 37 Hägersten, declares that this telephone, is in conformity with the essential requirements and other relevant provisions of the European R&TTE directive 1999/5/EC.

Details to be found at: http://www.aastra.com/sdoc.

5Dialog 4223 Professional/Dialog 4225 Vision

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Important User Information

Safety instructions

Save these instructions.

Read these safety instructions before use!

Note: When using your telephone or connected

equipment, the following basic safety precautions should always be followed to reduce risk of fire, electrical shock and other personal injury.

• Follow instructions in the equipment's user guide or other documentation.

• Always install equipment in a location and environment for which it is designed.

• For mains powered telephones: Only operate with the mains power voltage indicated. If you are uncertain of the type of power supplied to the building, consult property management or your local power company.

• For mains powered telephones: Avoid placing the telephone's power cable where it can be exposed to mechanical pressure as this may damage the cable. If the power supply cord or plug is damaged, disconnect the product and contact qualified service personnel.

• Headsets used with this equipment must comply with EN/IEC 60950-1 and for Australia AS/NZS 60950: 2000.

• Do not make any changes or modifications to equipment without seeking approval from the party responsible for compliance. Unauthorized changes or modifications could void the user's authority to operate the equipment.

• Do not use the telephone to report a gas leak in the vicinity of the leak.

• Do not spill liquid of any kind on the product or use the equipment near water, for example, near a bathtub, washbowl, and kitchen sink, in a wet basement or near a swimming pool.

• Do not insert any object into equipment slots that is not part of the product or auxiliary product.

• Do not disassemble the product. Contact a qualified service agency when service or repair work is required.

• Do not use a telephone (other than cordless type) during an electrical storm.

Disposal of the product

Your product should not be placed in municipal waste. Please check local regulations for disposal of electronic products.

Dialog 4223 Professional/Dialog 4225 Vision6

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Description

3 4

Dialog 4223 Professional

Description

1Display

See section “Display information” on page 16.

2 Display menu keys

The key functions depend on the traffic state. When you are requested “(see display)”, press the required key to access the feature.

3Callback

Indicating/activating Callback. See section “When you receive a

busy tone” on page 40. The feature can be removed or moved to

another programmable function key by your system administrator.

7Dialog 4223 Professional/Dialog 4225 Vision

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Description

4 Diversion (Follow-me)

Indicating/activating and deactivating Diversion (Follow-me). See section “Call Forwarding” on page 62. The feature can be removed or moved to another programmable function key by your system administrator.

5 Programmable function keys

Program numbers or features. See section “Programming of

function keys” on page 98.

Note: The key marked with a “b” is also used to program a melody, see section “Melody Ringing” on page 109.

6 Triple Access Line

Handle calls. Line 1 and 2 are available both for incoming and outgoing calls. Inquiry can only be used for outgoing calls.

7 Microphone

Used for handsfree conversation.

8Clear

Disconnect calls or exit a feature. Can always be pressed instead of replacing the handset.

9 Headset key

Handle headset calls and activate Headset Preset. See section “Headset (optional)” on page 118.

10 Loudspeaker on/off

a. Activate handsfree conversation. See section “During Calls” on

page 52.

b. Activate Loudspeaker Preset. See section “Headset Preset” on

page 119.

11 Mute

a Switch the microphone on or off during a call. See section

“Mute” on page 53.

b Switch off the ring signal in idle mode or when ringing. See

section “Mute ring signal” on page 108 and “Silent Ringing” on page 108.

12 Volume control

Adjust the volume. See section “Settings” on page 98.

13 Loudspeaker

Dialog 4223 Professional/Dialog 4225 Vision8

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14 Handset

Brown James 2222 11:06 28 Aug 2008

Absence Account Authority more...

Supplied with hearing aid feature as standard. An extra handset can be connected, see section “Accessories” on page 117.

Please note: The handset can attract and trap small metal objects in the earcap region.

15 Pull-out leaf for easy guide (optional)

See section “Pull-out leaf (optional)” on page 121.

16 Key panel

With 17 programmable keys. Up to four panels can be connected. See section “Key panel” on page 117. Use the Designation Card Manager to make and print your own key panel designation cards, see below.

17 Designation card

Use the DCM (Designation Card Manager) to make and print your own designation cards. DCM is included on the Enterprise Telephone Toolbox CD or it can be downloaded from:

http://www.aastra.com

For more information, please contact your Aastra Certified Sales Partner.

Description

D4 mode information

The Dialog 4223 Professional phone can be connected to the exchange in two different modes (user interfaces), either D3 mode, or D4 mode. There is one user guide for each mode.

To find out the mode for your telephone, check the right hand side of the second row of the display (see picture), when the telephone is in idle mode:

• No extension number is shown (i.e. blank) - your telephone is

• Extension number is shown - your telephone is using D3 mode

using D4 mode = This is the correct guide.

= This is not the correct guide, download the user guide from:

http://www.aastra.com

Note: This user guide is not valid for the Dialog 4223 Professional in D3 mode.

9Dialog 4223 Professional/Dialog 4225 Vision

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Description

Dialog 4225 Vision

1Display

See section “Display information” on page 16.

2 Display menu keys

The key functions depend on the traffic state. When you are requested “(see display)”, press the required key to access the feature.

3 Navigation key left

4Home

Navigate one step to the left in the top menu. See section “Display

information” on page 16.

Return to home position (idle mode), when you are navigating the top menu. See section “Display information” on page 16.

5 Navigation key right

Navigate one step to the right in the top menu. See section “Display information” on page 16.

Dialog 4223 Professional/Dialog 4225 Vision10

Page 11

6Callback

Indicating/activating Callback. See section “When you receive a

busy tone” on page 40. The feature can be removed or moved to

another programmable function key by your system administrator.

7 Diversion (Follow-me)

8 Programmable function keys

Program numbers or features. See section “Programming of

function keys” on page 98.

Note: The key marked with a “b” is also used to program a melody, see section “Melody Ringing” on page 109.

9 Triple Access Line

Handle calls. Line 1 and 2 are available both for incoming and outgoing calls. Inquiry can only be used for outgoing calls.

10 Microphone

Used for handsfree conversation.

11 Clear

Disconnect calls or exit a feature. Can always be pressed instead of replacing the handset.

Description

12 Headset key

Handle headset calls and activate Headset Preset. See section “Headset (optional)” on page 118.

13 Loudspeaker on/off

a. Activate handsfree conversation. See section “During Calls” on

page 52.

b. Activate Loudspeaker Preset. See section “Headset Preset” on

page 119.

14 Mute

a Switch the microphone on or off during a call. See section

“Mute” on page 53.

b Switch off the ring signal in idle mode or when ringing. See

section “Mute ring signal” on page 108 and “Silent Ringing” on page 108.

15 Volume control

Adjust the volume. See section “Settings” on page 98.

16 Loudspeaker

11Dialog 4223 Professional/Dialog 4225 Vision

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Description

17 Handset

Supplied with hearing aid feature as standard. An extra handset can be connected, see section “Accessories” on page 117.

Please note: The handset can attract and trap small metal objects in the earcap region.

18 Pull-out leaf for easy guide (optional)

See section “Pull-out leaf (optional)” on page 121.

19 Key panel

20 Designation card

Use the DCM (Designation Card Manager) to make and print your own designation cards. DCM is included on the Enterprise Telephone Toolbox CD or it can be downloaded from: http://

www.aastra.com

For more information, please contact your Aastra Certified Sales Partner.

Dialog 4223 Professional/Dialog 4225 Vision12

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Lamp indications

Description

ÕÔ ÖÔ ÖÔ ÕÔ

Extinguished lamp The feature is not active.

Steady light

Slowly flashing lamp The line (or feature) is put on hold.

Rapidly flashing lamp An incoming call.

Light with short breaks Ongoing call.

The feature is active or the multiple represented line is busy.

13Dialog 4223 Professional/Dialog 4225 Vision

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Description

Dial tone

Special dial tone

Ringing tone or queue tone

Busy tone

Congestion tone

Number unobtainable tone

Tones and signals

The following different tones and signals are sent from the exchange to your phone.

Tone characteristics

The tones shown in this section are the most used tones worldwide. Many markets use a differing tone for one or more situations.

Call waiting tone

Intrusion tone

Conference tone every 15 seconds (to all parties)

Verification tone

Warning tone, expensive route

Dialog 4223 Professional/Dialog 4225 Vision14

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Internal ring signal

External ring signal

Recall signal

(Callback reminder)

Description

Ring signals

Three different ring signals inform you about the type of the incoming call. The signals shown in this section are the most used signals worldwide. Many markets use signals that are adapted for the local standards. If you get a signal that is not described or you cannot identify, ask your system administrator.

15Dialog 4223 Professional/Dialog 4225 Vision

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Description

Display information

The display gives you feedback information such as time and date, traffic state and connected phone numbers. The following pages show examples of information displays from different telephone states.

Notes:

The order in which the date is stated is system dependent.

All names and numbers presented on the displays in this user guide are examples.

Your phone has a graphical display. The number of rows and characters per row depend on the character size and the font. When the display shows a list, or when the phone is in a setting mode, the middle field of the display is adapted to fit each situation.

Dialog 4223 Professional/Dialog 4225 Vision16

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Description

Program PhoneSet CallList PhoneBook Messages

Absence Account Authority more...

11:06 28 Aug 2008 Brown James 2222

Top menu (Dialog 4225 Vision)

The top menu is in the black frame below.

The following main text and symbols can be shown in the display´s top menu (see also section “Menu structure Dialog 4225 Vision” on page 26.):

Program Access the Program menu.

See section “Settings” on page 98.

PhoneSet Access the PhoneSet menu.

See sections “Settings” on page 98, “Accessories” on page 117 and “Troubleshooting” on page 132.

CallList Access the CallList menu.

See section “Call list” on page 96.

Home position (idle mode).

PhoneBook Access the PhoneBook menu.

See section “Dial by Phonebook” on page 45.

Messages Access the Messages menu.

See section “Messages” on page 79.

Position indicator (selected top menu item).

17Dialog 4223 Professional/Dialog 4225 Vision

Page 18

Description

Brown James 2222 11:06 28 Aug 2008

FollowMeTo 3333

CallList PhoneBook No Diverison more...

11:06 28 Aug 2008 Brown James 2222

Program PhoneSet CallList PhoneBook Messages

Smith Bob >Direct

Nelson Lord 5555

CallBack CallPager Timer

Display symbols

Traffic status is indicated by the following symbols on the display:

Dialog 4223 Professional:

Dialog 4225 Vision:

Forwarded call.

Indicates that the call is forwarded to another extension than the one dialed. See section “Call Forwarding” on page 62.

> Prefix before type of forwarded call (Direct or Follow-me).

See section “Call Forwarding” on page 62.

Message.

Indicates that there is a message waiting. See section “Messages” on page 79.

Phone lock.

Indicates that the phone is locked for unauthorized calls. An authization code must be used to make calls. See section “Authority” on page 49.

Headset Preset

Indicates that the phone is set for incoming and outgoing calls to be connected to the headset when you answer or make calls without lifting the handset. See section “Headset (optional)” on page 118.

Ringer off.

Indicates that the ring signal is switched off. See section “Silent

Ringing” on page 108.

Volume level bar.

Indicates the ring signal volume in idle or ringing mode, or when in speech mode the loudspeaker or earpiece volume. For the Dialog 4223 Professional, the symbol is shown for a few seconds when a volume key has been pressed.

Dialog 4223 Professional/Dialog 4225 Vision18

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Description

Smith Bob 3333 12:24 23 Aug 2008 Nelson Lord 5555 11:33 23 Aug 2008

Call Up Down more...

Program PhoneSet CallList PhoneBook Messages

Smith Bob 3333 12:24 23 Aug 2008

Nelson Lord 5555 11:33 23 Aug 2008

0012115171 15:11 22 Aug 2008

Carter Jim 4444 14:06 21 Aug 2008

Call Up Down more...

Smith Bob

The following symbols can be shown in the top menus or other display lists (example of the

CallList menu).

Dialog 4223 Professional:

Dialog 4225 Vision:

Missed call.

Indicates a missed but checked incoming call.

Incoming call.

Indicates an answered incoming call.

Outgoing call.

Indicates an outgoing call.

Bar indicator.

Indicates the shown part of the total list, and where it is positioned in the total list.

Selection frame.

Indicates the subject to be called or selected in the list.

19Dialog 4223 Professional/Dialog 4225 Vision

Page 20

Description

Brown James 2222 11:06 28 Aug 2008

Absence Account Authority more...

Program PhoneSet CallList PhoneBook Messages

Absence Account Authority more...

11:06 28 Aug 2008 Brown James 2222

Idle phone (idle mode)

Dialog 4223 Professional:

When your phone is idle, the upper row shows general information and your extension number. The lower row presents lead text for the display menu keys. In the example below, the extension number for James Brown is 2222.

Note: A long name overwrites the number.

Dialog 4225 Vision:

When your phone is idle, the display shows the top menu. Below the top menu; time, date, name and your extension number are shown to the right. Below the line, lead text for the display menu keys are shown. In the example below, the extension number for James Brown is 2222.

Dialog 4223 Professional/Dialog 4225 Vision20

Page 21

Description

Calling... 11:06 28 Aug 2008

Smith Bob 3333

Callback CallPager Timer

Smith Bob >Direct 11:06 28 Aug 2008

Nelson Lord 5555

Callback CallPager Timer

Program PhoneSet CallList PhoneBook Messages

Calling...

Smith Bob 3333

CallBack CallPager Timer

11:06 28 Aug 2008 Brown James 2222

Program PhoneSet CallList PhoneBook Messages

Smith Bob >Direct

Nelson Lord 5555

CallBack CallPager Timer

11:06 28 Aug 2008 Brown James 2222

Outgoing call

Dialog 4223 Professional:

When you make an outgoing call on your phone, traffic information and dialed name (if available) and number are shown.

If the called party’s phone is diverted, the forwarded call icon, the answering extension name (number when name is not available) and the type of diversion are shown.

The call to Smith is directly diverted to Nelson (5555).

Dialog 4225 Vision:

When you make an outgoing call on your phone, the idle information is shown. Below the top menu; traffic information and dialed name (if available) and number are shown.

If the called party’s phone is diverted, the forwarded call icon, the answering extension name (number when name is not available) and the type of diversion are shown below the top menu.

The call to Smith is directly diverted to Nelson (5555).

21Dialog 4223 Professional/Dialog 4225 Vision

Page 22

Description

11:06 28 Aug 2008

Smith Bob 3333

Absence Account Authority more...

Smith Bob >Direct 11:06 28 Aug 2008

Carter Jim 4444

Absence Account Authority more...

Incoming call

Dialog 4223 Professional:

When you receive an incoming call, the calling party’s extension number flashes (if the name is available, this is also shown). If the number for an external call is not available, the display shows

External instead of the number (flashing).

If a diverting extension is calling, the forwarded call icon, the called person's name (number when there is no name available), type of diversion, and the calling party’s name and number (flashing) are shown.

Carter (4444) has called Smith and the call is directly diverted to you.

Dialog 4223 Professional/Dialog 4225 Vision22

Page 23

Description

Program PhoneSet CallList PhoneBook Messages Smith Bob 3333

Absence Account Authority more...

11:06 28 Aug 2008 Brown James 2222

Program PhoneSet CallList PhoneBook Messages

Smith Bob >Direct Jim Carter 4444

Absence Account Authority more...

Dialog 4225 Vision:

When you receive an incoming call, the idle information is shown. Below the top menu, the calling party’s extension number flashes (if the name is available, this is also shown). If the number for an external call is not available, the display shows

External instead of

the number (flashing).

Carter (4444) has called Smith and the call is directly diverted to you.

23Dialog 4223 Professional/Dialog 4225 Vision

Page 24

Description

Features crossed out on this page are currently unavailable at UCSC

+/-

</>

Absence

Account

Activate

AddMember

Authority

Back

Back *

Call

CallBack

CallList

CallPickUp

CallWaiting

Cancel DND

Change *

Clear

Conf/Transf

Conference

CommonHold

Connect

CostInfo

Deactivate

Delete

Details

Down

Exit

Exit *

Enter

Find

GrpPickUp

Display menu keys

The following text can be displayed for the display menu keys:

Adjust display contrast Move cursor when

programming melodies Handle Absence/Diversion Account Code Activate Add member to a conference Authorization Code Return to previous menu Return to previous menu Call the number displayed Callback Access Call list

(Dialog 4223 Professional) Call pick-up Call waiting Cancel Do Not Disturb Change a setting Reset time measurement To get a new line for conference

or transfer Connect a conference member Put the call on common hold Connect Display cost information Deactivate

Delete an item Show details for framed object Scroll down

Exit the displayed menu Exit the displayed menu Enter values Search Group call pick-up

HideMenu

Intrusion

Lock

LogOn

LogOff

more...

n Missed

NoDiversion

NotDisturb

Open

PhoneBook

Hide menu key designations Intrusion

Lock the phone Log on Log off More menu choices No. of missed calls in call list Show next logged number Cancel Absence/Diversion Do Not Disturb Unlock the phone Access Phonebook

(Dialog 4223 Professional)

Program

Program *

Redial

Return

Save *

Save&Exit *

Select

ShowDate

ShowMenu

ShowTimer

Space

Program Enter Program melody mode Last Number Redial Return to previous menu keys Save setting Save setting and exit menu

Select item in a list Show date Show menu key designations Show timer Enter a space when writing

names

Start/Stop

Timer

Tones

Start/Stop time measurement Display time measurement Dialing during a connected call

(Push button tones, DTMF)

TraceMalC

Transfer

Always displayed in English

Malicious Call Tracing Execute a transfer Scroll up

Dialog 4223 Professional/Dialog 4225 Vision24

Page 25

Description

n Missed* CallList PhoneBook more...

Call List Unanswered calls Outgoing calls Incoming calls

Explanations

* Only shown when there are missed calls. n = Number of missed calls.

** Current number is shown.

*** Text is not shown on the display.

Absence Account Authority Lock/Open LogOn/Off Timer Redial

Program

PhoneSet Hide/ShowMenu

Program mode key: RingChar: Programming of

function keys***

Idle display menu keys

Select Profile Direct Diversion to nnnn** Follow Me Absence reason External Follow Me Do not Disturb Di v on no a nsw er t o nn nn* * Div on busy to nnnn**

Display Contrast Melody Programming Firmware Indication Headset Preset Local Test Mode Option Unit Settings Set Hearing Level

Menu structure Dialog 4223 Professional

Menu structure for each of the menus that can be selected from the idle menu. When you are navigating the menus, a selected menu is marked with a black frame.

25Dialog 4223 Professional/Dialog 4225 Vision

Page 26

Description

Program PhoneSet CallList PhoneBook Messages

Explanations

* Only shown when there are missed calls. n = Number of missed calls.

** Current number is shown.

*** Text is not shown on the display.

Home. Return to home position, when

navigating the top menu.

n Missed* Absence Account more...

Central Directory

Message Waiting

Top m e n u

Idle display menu keys

Programming of keys

Call List Unanswered calls Outgoing calls Incoming calls

Authority Lock/Open LogOn/Off Timer Redial Hide/ShowMenu

Select Profile Direct Diversion to nnnn** Follow Me Absence reason External Follow Me Do not Disturb Div on no answer to nnnn** Div on busy to nnnn**

Display Contrast Melody Programming Firmware Indication Headset Preset Local Test Mode Option Unit Settings Set Hearing Level

Program mode key: RingChar: Programming of

function keys***

Menu structure Dialog 4225 Vision

Menu structure for each of the menus that can be selected from the idle menu. When you are navigating the menus, a selected menu is marked with a black frame.

Dialog 4223 Professional/Dialog 4225 Vision26

Page 27

Display language (optional)

One of the following languages can be selected to display information on your phone.

Digit 0–9 = the language code:

0 English 1 French 2 German 3 Spanish 4 Italian 5__________6 _________ 7 _________ 8 _________ 9 _________

Note: By default 5-9 are programmed for English. These can be changed locally to other languages.

To select a language:

*08* Dial.

( 0— 9) Enter the language code.

#í Press.

Description

27Dialog 4223 Professional/Dialog 4225 Vision

Page 28

Incoming Calls

This feature is currently unavailable at UCSC

Answer calls

A ring signal and a flashing lamp indicate an incoming call.

Note: If the feature Parallel Ringing is activated, the call will ring on more than one phone, see section “Parallel Ringing”

on page 33.

On Line 1

Normally you will receive calls on Line 1.

u Lift the handset.

Incoming Calls

On any other Line key

u Lift the handset.

ÖÔ Press the flashing Line key.

Line

Handsfree

Line ÖÔ Press the flashing Line key.

You are connected to the caller via the loudspeaker and the microphone.

í Press to terminate a handsfree call.

29Dialog 4223 Professional/Dialog 4225 Vision

Page 29

Incoming Calls

Busy 11:06 28 Aug 2008

Smith Bob 3333

Callback CallPager CallPickUp more...

Program PhoneSet CallList PhoneBook Messages

Busy

Smith Bob 3333

CallBack CallPager CallPickUp more...

11:06 28 Aug 2008 Brown James 2222

On another extension

You can answer a call to another extension.

uz Call the ringing extension.

Busy tone.

Note: The display images might differ from the above.

CallPickUp Press to answer (see display).

CallPickUp

Notes:

You can also press is programmed by you).

France, press

is not shown, press

8 or On hold/Pick-up (The function key

4; Sweden, press 6

more...

until it appears.

Dialog 4223 Professional/Dialog 4225 Vision30

Page 30

Incoming Calls

The "Free on 2nd" key is called "Accept 2nd Call" at UCSC.

This feature is currently unavailable at UCSC

Answer a second call during an ongoing call

If your phone is preprogrammed with a Free on 2nd key, you can receive another call, if this feature is activated.

Free on 2nd Ô Press to activate/deactivate.

Line 2

ÖÔ Press to answer.

Line 1

ÖÔ Press to switch back to the first call.

When Free on 2nd is active the lamp is on.

Note: The function key is preprogrammed by your system administrator.

When you have an ongoing call on Line 1, and Line 2 flashes to indicate a new incoming call:

The first call is put on hold.

The second call is put on hold. You are connected to the first caller.

í Press to terminate the connected call.

Call Waiting

If the calling party has activated Call Waiting, you can receive a second call even if Free on 2nd is not activated.

To answer the waiting call:

í Press to terminate the connected call.

Your phone will ring to announce the waiting call.

Line

ÖÔ Press the flashing Line key to receive the new call.

31Dialog 4223 Professional/Dialog 4225 Vision

Page 31

Outgoing Calls

Make calls

How to make internal and external calls:

u Lift the handset and proceed depending on call type:

Internal calls

z Dial the extension number.

External calls

0 Press the digit or digits to get an external line.

Dial tone.

Note: The particular digit or digits used in your office, e.g.

0 or 00.

z Dial the external number.

d or í Replace the handset or press to end the call.

Note: If you receive a queue tone when dialing the digit or digits to get an external line (if feature Least Cost Routing is used in the system), keep waiting. Once a line becomes free you will receive a dial tone. If a warning tone is heard, the selected line is marked “Expensive”.

35Dialog 4223 Professional/Dialog 4225 Vision

Page 32

Outgoing Calls

This feature is currently unavailable at UCSC

Handsfree

With the handset on hook:

z Dial the number.

You are connected via the loudspeaker and microphone.

í Press to terminate a handsfree call.

Note: You can dial your calls more quickly by using common Speed Dialing numbers and by using your own programmed function keys. See section “Speed Dialing” on

page 44.

Number Presentation Restriction

If you do not want your name and number to be displayed to the person you are calling, use the following procedure.

Note: The Number Presentation Restriction is only valid for the ongoing call, i.e. the procedure has to be repeated the next time you want to use it.

*42# Dial and wait for a new dial tone.

z Dial the number.

Instead of your name and number, the display on the called phone shows

Anonymous.

Dialog 4223 Professional/Dialog 4225 Vision36

Page 33

Individual External Line

Smith Bob 3333 12:24 23 Aug 2008 Nelson Lord 5555 11:33 23 Aug 2008

Call Up Down more...

This feature is currently unavailable at UCSC

To make a call on a specific external line:

*0* Dial.

z# Dial the Individual External Line number and press.

Outgoing Calls

z Dial the digit or digits to get an external line and the external

number.

Redial calls from the Call list

To use the Call list, see section “Call list” on page 96.

Dialog 4223 Professional

CallList Press (see display).

Down or Up Press to frame the requested list (see display).

Select Press (see display),

n Missed press (see display).

The picture below is an example of how the display looks when the complete Call list has been selected.

or use the shortcut directly to the unanswered calls list,

n = Number of missed calls.

Down or Up Press to frame a phone number (see display).

Call Press to call the framed phone number (see display).

37Dialog 4223 Professional/Dialog 4225 Vision

Page 34

Outgoing Calls

Program PhoneSet CallList PhoneBook Messages

Smith Bob 3333 12:24 23 Aug 2008

Nelson Lord 5555 11:33 23 Aug 2008

0012115171 15:11 22 Aug 2008

Carter Jim 4444 14:06 21 Aug 2008

Call Up Down more...

Dialog 4225 Vision

Å Select CallList in the top menu (see display).

Down or Up Press to frame the requested list (see display).

Select Press (see display),

The picture below is an example of how the display looks when the complete Call list has been selected.

or use the shortcut directly to the not answered calls list,

n Missed press (see display).

n = Number of missed calls.

Down or Up Press to frame a phone number (see display).

Call Press to call the framed phone number (see display).

Dialog 4223 Professional/Dialog 4225 Vision38

Page 35

Last External Number Redial

This feature is currently unavailable at UCSC

When you initiate an external call the system automatically stores all the dialed digits, irrespective of whether the call was successful or not.

u Lift the handset.

Outgoing Calls

Redial Press to repeat the stored number (see display).

Redial

external number is automatically redialed.

is not shown, press

Notes:

You can also dial function key is programmed by you).

Finland and Sweden, dial

more...

until it appears. The last

* * * or press Last Number Redial (The

* * 0

Save external number

When you make an external call, you can save the number in order to redial the same number easily. Any number previously saved is erased.

To save an external number:

Redial Ô Press before you finish the call.

Note: The function key is preprogrammed by your system administrator.

Redial number

u Lift the handset.

Redial Ô Press to redial the number.

Note: The function key is preprogrammed by your system administrator.

39Dialog 4223 Professional/Dialog 4225 Vision

Page 36

Outgoing Calls

NOTE: This feature works only with campus extensions

When you receive a busy tone

If you call an extension and receive a busy tone, or get no answer, or all external lines are busy, you can use any of the following methods:

Callback

If a called extension is busy or there is no answer:

CallBack Press (see display).

It can take several seconds before the procedure is executed. If

CallBack

is not shown, press

Notes:

You can also press programmed by you).

France, Finland and Sweden, press

more...

6 or Callback (The function key is

d Replace the handset to finish the procedure.

You are called back (recall ring signal) when the ongoing call is finished or the next time a new call is finished. You have to answer within eight seconds, otherwise the Callback service is cancelled. While waiting for the Callback, you can make and receive calls as usual.

u Lift the handset when you are called back.

The system calls the extension.

Note: Callbacks can be activated on several extensions at the same time. Callbacks from additional lines will recall on Line 1.

until it appears.

Dialog 4223 Professional/Dialog 4225 Vision40

Page 37

Outgoing Calls

This information does not apply at UCSC

If all external lines are busy (after dialing the digit or digits to get a line):

CallBack Press (see display).

CallBack

is not shown, press

Notes:

You can also press programmed by you).

France, Finland and Sweden, press

more...

6 or Callback (The function key is

z# Dial the external number and press.

d Replace the handset to finish the procedure.

When an external line becomes free you will be called back (recall ring signal). You have to answer within eight seconds, otherwise the Callback service is cancelled. While waiting for the Callback, you can make and receive calls as usual.

u Lift the handset when you are called back.

The system calls the external number.

Note: Only one Callback can be activated on a busy external line. Callbacks from additional lines will recall on Line 1.

Cancel any single Callback

#37*z Dial and enter the extension number.

Note: To cancel a single Callback on a specific external line, dial the digit or digits to get a line instead of the extension number.

until it appears.

#í Press.

Cancel all Callbacks

#37# Dial.

í Press.

41Dialog 4223 Professional/Dialog 4225 Vision

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Outgoing Calls

Speed Dialing

Common Speed Dialing numbers

By using common Speed Dialing numbers, you can make calls simply by pressing a few keys. The common Speed Dialing numbers consist of 1–5 digits and are stored in the exchange (by your system administrator).

uz Lift the handset and dial the common Speed Dialing number.

Individual Speed Dialing numbers

You can program up to ten frequently used phone numbers on the digit keys 0–9 and use them as individual Speed Dialing numbers (if this feature is allowed).

Note: In Finland, up to nine numbers, keys 1–9.

To u s e :

**( 0— 9) Dial and press the relevant digit.

Note: Finland, dial

To program and alter individual Speed Dialing numbers:

* * ( 1 — 9 ); Sweden, dial ( 0 — 9 ) #.

*51*( 0— 9) Dial and press the selected digit.

Note: Finland, dial

* 5 1 * ( 1 — 9 ).

*z Press and dial the phone number.

#í Press.

Note: The programmed number may consist of a maximum of 20 digits plus dial tone from the public network.

Dialog 4223 Professional/Dialog 4225 Vision44

*, which indicates the second

Page 39

To erase one programmed number:

This feature is currently unavailable at UCSC

#51*( 0— 9) Dial and press the selected digit.

Outgoing Calls

Note: Finland, dial

#í Press.

To erase all programmed numbers:

#51# Dial.

í Press.

Dial by a function key

Both features and phone numbers can be programmed on a function key. To program a key, see section “Programming of

function keys” on page 98.

Head office Ô Press the function key.

This function key is programmed by you.

Dial by Phonebook

By use of the Integrated Telephone Directory you can search for a name, group, operator, etc. via your display and then call the desired person or group by use of a menu function key below the display.

# 5 1 * ( 1 — 9 )

PhoneBook Press to enter the Phonebook (see display).

On the Dialog 4223 Professional:

Continue with any of the Phonebook options.

On the Dialog 4225 Vision:

Ç Select PhoneBook in the top menu (see display).

Select Press (see display).

Continue with any of the Phonebook options.

45Dialog 4223 Professional/Dialog 4225 Vision

Page 40

During Calls

Group Listening (loudspeaking)

This feature lets other people in your room listen to your phone conversation. You speak in the handset while the other party´s voice is heard on the loudspeaker.

During an ongoing conversation:

Â Press to switch between loudspeaker and handset.

When the key lamp is on, the other party´s voice can be heard on the loudspeaker.

Note: You can adjust the volume, See section “Settings” on

page 98.

From loudspeaking to handsfree

d Replace the handset.

Handsfree conversation.

From handsfree to loudspeaking

uÂ Lift the handset and press.

í Press to end the call.

Dialog 4223 Professional/Dialog 4225 Vision52

Page 41

Handsfree

During Calls

Âd Press and replace the handset.

Handsfree conversation.

í Press to end the call.

From handsfree to handset

u Lift the handset.

Conversation via the handset.

Mute

É Press to switch the microphone on or off.

When the lamp is on, the person on the line cannot hear what is being said near to your phone.

Inquiry

You have a voice connection on Line 1 and want to make an Inquiry to an internal or external party.

Inquiry

Ô Press.

The first party is put on hold (Line 1 flashes slowly).

Note: You can also press Line 2.

z Call the third party.

When the other party answers, you can switch between the calls (Refer Back), Transfer the call, create a Conference or end one of the calls.

í Press to end the Inquiry call.

The third party is disconnected.

Line 1

ÖÔ Press to return to the first call.

53Dialog 4223 Professional/Dialog 4225 Vision

Page 42

During Calls

Refer Back

The Line key lamp flashes for the call put on hold.

Line 1

ÖÔ Press to put third party on hold.

First call is connected.

Inquiry

ÖÔ Press to put the first call on hold.

Third party is connected.

Note: You can also press Line 2 if you have initiated the Inquiry on Line 2.

í Press to terminate the connected call.

Transfer

You have an ongoing call and you want to transfer the call to another extension.

Conf/Transf Press (see display).

Note: You can also press Inquiry or a free Line key.

z Call the third party.

Transfer Press before or after answer (see display).

The ongoing call is transferred.

Note: If you have put more than one call on hold, the last call that was put on hold will be transferred. If the dialed extension is busy or Transfer is not allowed, your phone will ring again.

Dialog 4223 Professional/Dialog 4225 Vision54

Page 43

Conference

With this procedure you can include up to seven parties in a conference. Only the conference leader (i.e. the person initiating the conference) can admit participants. During the conference a tone will be heard every 15 seconds.

Note: The conference tone might be disabled for your system.

You have an ongoing conversation (Line 1) and want to establish a phone conference. You will become the conference leader.

Conf/Transf Press (see display).

Note: You can also press Line 2 or Inquiry.

During Calls

z Call the third party.

Wait for answer.

Conference Press to establish a conference (see display).

Note: You can also press key is programmed by you).

Repeat the procedure to add more conference members.

3 or Conference (The function

d Replace the handset to leave the conference.

Note: A tone is heard each time a participant enters or leaves the conference. When the conference leader leaves the conference, the conference will continue with the other included parties. The conversation is changed back to a normal two party connection when there are only two parties left.

55Dialog 4223 Professional/Dialog 4225 Vision

Page 44

During Calls

Hold

You can temporarily put the ongoing call on hold. Calls put on hold can be resumed on your own or on another phone.

Individual

Line ÕÔd Press the ongoing call Line key and replace the handset.

Line

ÖÔ Press the flashing Line key again to resume the call.

CommonHold Press (see display).

The key lamp flashes slowly.

Common

CommonHold

is not shown, press

Notes:

You can also press programmed by you).

France, press

4; Sweden, press 6

more...

until it appears.

8 or Hold/Pick-up (The function key is

d Replace the handset.

The key lamp flashes slowly. If your number is multiple represented on other phones, the key lamp that represents your number flashes slowly on these phones.

To resume the call on your own extension:

Line

ÖÔ Press the flashing Line key.

Dialog 4223 Professional/Dialog 4225 Vision56

Page 45

To resume the call on another extension:

z Call the extension where the call was put on hold.

During Calls

CallPickUp Press (see display).

CallPickUp

is not shown, press

Notes:

You can also press programmed by you).

If your number is multiple represented on the phone, you can also press the key that represents your number.

France, press

4; Sweden, press 6

more...

8 or Hold/Pick-up (The function key is

Send Caller Identity Code at transfer

When transferring a call you can send the caller’s Identity Code or number to the receiver’s display.

You have a voice connection with an external party on Line 1.

Conf/Transf Press to put the call on hold (see display).

Note: You can also press Line 2 or Inquiry.

*77* Dial.

z# Dial the caller’s Identity Code or number and press.

z Call the third party.

until it appears.

Transfer Press before or after answer (see display).

The ongoing call is transferred with the caller´s Identity Code or number.

Note: You can only use this feature if the receiver’s phone is programmed to handle Identity Codes.

57Dialog 4223 Professional/Dialog 4225 Vision

Page 46

During Calls

Dialing during a connected call

When calling interactive teleservices, e.g. telephone banks, you need to use Dual Tone Multi Frequency (DTMF) signals. If your exchange has not been programmed to automatically convert your entered digits into DTMF signals, you need to activate the feature during the call.

During an ongoing call:

Tones z Press (see display) and dial the requested digits.

Entered digits are transmitted as DTMF signals.

Notes:

You can also press

Finland, press

9 and dial the required digits.

1 and dial the required digits.

Dialog 4223 Professional/Dialog 4225 Vision58

Page 47

Call Metering

Cost in £ 3.25 11:06 28 Aug 2008

R. Towers 0012345678

Tones CostInfo Conf/Transf more...

Program PhoneSet CallList PhoneBook Messages

Cost in £ 3.25

R. Towers 0012345678

Tones CostInfo Conf/Transf more...

11:06 28 Aug 2008 Brown James 2222

This feature is currently unavailable at UCSC

Call Metering

Cost information

Cost information for your call can be shown in the local currency in the display.

CostInfo Press to display or hide the cost indication (see display).

CostInfo

Note: The cost indication is automatically displayed for all charged calls, when the feature is activated.

is not shown, press

more...

until it appears.

59Dialog 4223 Professional/Dialog 4225 Vision

Page 48

Call Metering

11:06 00:00

R. Towers 0012345678

Start Clear ShowDate Exit

Program PhoneSet CallList PhoneBook Messages

R. Towers 0012345678

Start Clear ShowDate Exit

11:06 00:00 Brown James 2222

Call Duration (Timer)

The elapsed time of your call can be measured, either manually (default) or automatically. To change to Automatic Timer, contact your system administrator.

Manual Timer

The timer can be activated when your phone is ready for dialing (internal dial tone is heard), during an outgoing call, or when you have a voice connection.

Note: System dependent, it can also be possible to activate Manual Timer when your phone is idle.

Timer Press to activate the Call Duration feature (see display).

Timer

is not shown, press

more...

until it appears.

The display shows:

Key functions that are available during call duration mode:

Start Press to start the timer (see display).

The elapsed time is shown.

Clear Press to clear the timer (see display).

ShowDate Press to show date (see display).

Exit Press to exit the Call Duration feature (see display).

Stop Press to stop the timer (see display).

ShowTimer Press to show the measured time (see display).

Dialog 4223 Professional/Dialog 4225 Vision60

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Call Metering

11:06 00:00

R. Towers 0012345678

ShowDate Exit

Program PhoneSet CallList PhoneBook Messages

R. Towers 0012345678

ShowDate Exit

11:06 00:00 Brown James 2222

Automatic Timer

The timer automatically starts when the called person answers, and automatically stops when the call is finished. Both outgoing and incoming calls are measured.

If you make inquiries, conferences, or put calls on hold, etc. during the call, the timer is not stopped. I.e. the time measured is the total time from when the first called person answers, until the call to the last connected person is finished.

Note: The timer shows the elapsed time from the last call until a new call has been answered. If you need to keep a record of your calls, always write down the time at once when a call has been finished.

Timer Press to show the Call Duration feature (see display).

Timer

is not shown, press

more...

until it appears.

The display shows:

Key functions that are available during call duration mode:

ShowDate Press to show date (see display).

Exit Press to exit the Call Duration feature (see display).

ShowTimer Press to show the measured time (see display).

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Call Forwarding

This feature is currently unavailable at UCSC

Call Forwarding

Diversion

If you do not want to be disturbed or will be out of the office, you can have all calls to your extension diverted to a preprogrammed answering position. During Diversion you will hear a special dial tone and the Diversion lamp indicates that your Triple Access Line is diverted. You can still make calls as usual.

Diversion can be made direct, on no answer, on busy or to another information service facility.

Note: If your phone is programmed with “Multiple Directory Diversion and Do Not Disturb” (ask your system administrator), Diversion is ordered and cancelled simultaneously on all lines.

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Order Direct Diversion from your own extension

The call can be diverted to an individual position or up to three predetermined common answering positions (depending on the type of the incoming call). Programmed by your system administrator.

Diversion Ô Press,

Call Forwarding

Note: Diversion can also be ordered and cancelled from the answering position, use the same procedure as in section “Internal Follow-me” on page 66.

Note: The function key is preprogrammed by your system administrator. If you order Diversion with the handset off hook or the loudspeaker on, press the Diversion key twice.

Absence press (see display).

Absence

is not shown, press

Down or Up Press to frame

(nnnn = number to the answering position, e.g. the operator).

Direct Diversion to nnnn

Activate Press (see display).

Exit Press (see display).

Note: You can also use the following procedure to activate: dial

* 2 1 # (U.K. * 2 #) and press the Clear key.

Cancel Direct Diversion from your own extension

Diversion ÕÔ Press,

Note: The function key is preprogrammed by your system administrator.

NoDiversion press (see display).

Note: You can also use the following procedure to cancel: dial

# 2 1 # (U.K. # 2 #) and press the Clear key.

more...

until it appears.

(see display).

63Dialog 4223 Professional/Dialog 4225 Vision

Page 52

Call Forwarding

Diversion when there is no answer

Order:

Absence Press (see display).

Absence

is not shown, press

Down or Up Press to frame

(see display).

(nnnn = number to the answering position, e.g. the operator).

Div on no answer to nnnn: Not active

Activate Press (see display).

Exit Press (see display).

The incoming call is diverted after 3 signals.

Note: You can also use the following procedure to activate: dial

* 2 1 1 # (Finland and Norway, * 6 1 #) and press

the Clear key.

Cancel:

Absence Press (see display).

Absence

is not shown, press

Down or Up Press to frame

(see display).

(nnnn = number to the answering position, e.g. the operator).

Div on no answer to nnnn: Active

Deactivate Press (see display).

Exit Press (see display).

Note: You can also use the following procedure to cancel: dial

# 2 1 1 # (Finland and Norway, # 6 1 #) and press

the Clear key.

more...

until it appears.

Dialog 4223 Professional/Dialog 4225 Vision64

Page 53

Diversion when caller receives a busy tone

Order:

Call Forwarding

Absence Press (see display).

Absence

is not shown, press

Down or Up Press to frame

(see display).

(nnnn = number to the answering position, e.g. the operator).

Div on busy to nnnn: Not active

Activate Press (see display).

Exit Press (see display).

Note: You can also use the following procedure to activate: dial

* 2 1 2 # (Finland and Norway, * 6 7 #) and press

the Clear key.

Cancel:

Absence Press (see display).

Absence

is not shown, press

Down or Up Press to frame

(nnnn = number to the answering position, e.g. the operator).

Div on busy to nnnn: Active

Deactivate Press (see display).

Exit Press (see display).

Note: You can also use the following procedure to cancel: dial

# 2 1 2 # (Finland and Norway, # 6 7 #) and press

the Clear key.

more...

until it appears.

(see display).

65Dialog 4223 Professional/Dialog 4225 Vision

Page 54

Call Forwarding

This feature is currently unavailable at UCSC

Internal Follow-me

All calls to your extension are diverted to another extension of your choice (within the private network). The Follow-me lamp indicates that you have activated Follow-me. During Follow-me, your phone can still be used for outgoing calls and you will hear a special dial tone when you lift the handset.

Note: If your phone is programmed with “Multiple Directory Diversion and Do Not Disturb” (ask your system administrator), Internal Follow-me is ordered and cancelled simultaneously on all lines.

Order from your own extension

Absence Press (see display).

Down or Up Press to frame

Select Press (see display).

Absence

is not shown, press

z Dial the answering position number.

Enter Press (see display).

Note: You can also use the following procedures to activate: dial

* 2 1 * (U.K. * 2 *), dial the answering position

number, press or lift the handset, press the Diversion key (The function key is preprogrammed by your system administrator), dial the answering position number, press the Diversion key again, and replace the handset.

more...

Follow Me

(see display).

# and press the Clear key,

until it appears.

Dialog 4223 Professional/Dialog 4225 Vision66

Page 55

Cancel from your own extension

Diversion ÕÔ Press,

Note: The function key is preprogrammed by your system administrator.

NoDiversion press (see display).

Note: You can also use the following procedure to cancel: dial

# 2 1 # (U.K. # 2 #) and press the Clear key.

Redirect from answering position

If you move from one answering position to another answering position, you can redirect Follow-me from that new position.

Note: Internal Follow-me must be ordered from your own extension before you can redirect from answering position.

*21*z Dial and enter your own extension number.

Call Forwarding

Note: U.K., dial

* 2 * No.

*z Press and enter the Diversion number.

#í Press to redirect.

Calls are diverted to the answering position.

Cancel from answering position

#21*z Dial and enter your own extension number.

Note: U.K., dial

# 2 * No.

#í Press.

67Dialog 4223 Professional/Dialog 4225 Vision

Page 56

Call Forwarding

For security reasons, this feature is available only by special request at UCSC.

If available on your telephone, this feature is activated by pressing *23# at UCSC.

If available on your telephone, this feature is canceled by pressing #23# at UCSC.

External Follow-me

If external Follow-me is allowed you can have all calls to your extension diverted to an external number of your choice. The Follow-me lamp indicates that you have activated Follow-me. During Follow-me, your phone can still be used for outgoing calls and you will hear a special dial tone when you lift the handset.

Order

Absence Press (see display).

Down or Up Press to frame

Select Press (see display).

Absence

is not shown, press

External Follow Me

z Enter the digit or digits to get an external line and enter the

external number.

Enter Press (see display).

Note: You can also use the following procedure to activate: dial

* 2 2 #, enter the digit or digits to get an external line,

enter the external number, press

Cancel

Diversion ÕÔ Press,

Note: The function key is preprogrammed by your system administrator.

NoDiversion press (see display).

Note: You can also use the following procedure to cancel: dial

# 2 2 # and press the Clear key.

more...

until it appears.

(see display).

# and press the Clear key.

Dialog 4223 Professional/Dialog 4225 Vision68

Page 57

Call Forwarding

This feature is referred to as "Roving Number" at UCSC and is available by special request only.

Personal Number

With this feature you can be reached on your normal office phone number even if you are out of the office, at home, etc.

Depending on the functionality of your office exchange, you can have either one individual single search profile or you can choose between five individual search profiles.

A search profile can be designed to fit the situation, i.e. in the office, traveling, at home, etc. Both internal or external phone numbers can be used in a profile.

Your search profile is programmed or modified by your system administrator. See section “To design and order your search

profiles” on page 72.

When the feature is activated, incoming calls are transferred to your selected phones or back-up services in the order that you choose. If an answering position in the profile is busy, the call can be transferred to another predefined position in the profile, i.e. Voice Mail or a colleague.

You can handle the profiles from your own office phone. How to do this is described in this section (an operator can also assist you).

You can also use any of the Personal Assistant applications, if available. Contact your system administrator for more information.

When out of the office, the feature Direct Inward System Access (DISA) can be used, if available in your system. How to use DISA is described in this section.

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Call Forwarding

To activate or change to another profile from your office phone

Absence Press (see display).

Absence

is not shown, press

Down or Up Press to frame

Select Profile

more...

until it appears.

(see display).

Select Press (see display).

Down or Up Press to frame the required profile (see display).

Select Press (see display).

The display shows the selected profile.

Notes:

You can also use the following procedure to activate: dial

* 1 0 *, enter the search profile digit (1-5), press # and

press the Clear key.

You can also activate/cancel and change to another profile by programming one function key/search profile (the function keys has to be pre-assigned by your system administrator). When the search profile is active the key lamp is on. See section “Settings” on page 98.

When another party is included in the activated profile, a colleague or an operator, etc., always remember to inform them about your absence. If Voice Mail is included in the activated profile, always update your greeting with Absence Information.

To cancel from your office phone

Absence Press (see display).

Absence

is not shown, press

Down or Up Press to frame

Select Press (see display).

Down or Up Press to frame

Select Press (see display).

Note: You can also use the following procedure to cancel: dial

# 1 0 # and press the Clear key.

more...

Select Profile

No Profile

(see display).

Dialog 4223 Professional/Dialog 4225 Vision70

until it appears.

(see display).

Page 59

Call Forwarding

To activate or change to another profile from an external phone

The external phone must be of push button type provided with pound key ( tone pulses (DTMF).

#) and star key (*) or a mobile phone adapted for dial

z Call the DISA feature at your office.

Dial tone.

*75* Dial.

z* Enter the Authorization Code and press.

z# Dial your own extension number and press.

Dial tone.

*10* Dial.

z* Dial your own extension number and press.

( 1— 5) Press the search profile digit.

#d Press and replace the handset.

Note: When another party is included in the activated profile, a colleague or an operator, etc., always remember to inform about your absence. If Voice Mail is included in the activated profile, always update your greeting with Absence Information.

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Call Forwarding

To cancel from an external phone

The external phone must be of push button type provided with pound key ( tone pulses (DTMF).

#) and star key (*) or a mobile phone adapted for dial

z Call the DISA feature at your office.

Dial tone.

*75* Dial.

z* Dial the Authorization Code and press.

z# Dial your own extension number and press.

Dial tone.

#10* Dial.

z# Dial your own extension number and press.

d Replace the handset.

To design and order your search profiles

The search profiles are installed or changed by your system administrator. In order to set up your profiles, copy the setting form, fill in your new or changed profiles and give it to your system administrator.

Note: If a profile handling application is connected to your system, you can edit profiles via your Intranet. See separate instructions for the application.

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Page 61

Call Forwarding

Important notes when designing your search profiles:

• Avoid ring times longer than 45 seconds for your profiles.

Usually the caller hangs up after 3-6 ring signals. If you need a longer ring time, the maximum time is 60 sec.

• Consider the time you need to react and answer on each answering position in your profile.

You might need up to 15 seconds to react and answer a call on a desk or cordless phone and 20–25 seconds for a mobile phone.

• There must be an answering position at the end of every profile (Voice Mail or operator/secretary).

If not, calls might end up unanswered.

• Consider what should happen while you are busy on a phone.

The available options are:

– Activate Free on 2nd (if available)

– Diversion to Voice Mail

– Diversion to the operator

• If an answering machine, a fax or other answering device is used as an early answering position, it might interrupt the searching.

Disconnect the answering device, or design the ring times so they do not affect the searching.

• If your system admits just one single personal profile, design the profile only with your 2–3 most frequently used positions.

If you add more numbers, there is a risk that the caller hangs up before a latter position is called.

• If your system admits 1–5 personal profiles, design the different profiles to fit your most frequently used positions.

Make sure you use as few answering positions as possible for each profile. Profile examples:

–In office

–At home

–Traveling

– Absent/not reachable

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Page 62

Call Forwarding

Example:

How to fill in your setting form for search profiles:

Profile 1 In office

Search order

1Desk 1234 10

2Cordless 5234 15

3 Voice Mail

* Examples: Desk, Cordless, Mobile, External, Voice Mail, Operator, etc.

Profile 2 At home

Search order

1External 222222 20

2 Mobile 0706666666 25

3 Voice Mail

Type of telephone or Answering position* Telephone number

Ring time (seconds)

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Page 63

Setting form for search profiles

Name:

Department:

Tel e p h o n e N o :

Account:

Call Forwarding

Profile 1 ..........................

Search order

* Examples: Desk, Cordless, Mobile, External, Voice Mail, Operator, etc.

Type of telephone or Answering position* Telephone number

Profile 2 ..........................

Search order

Type of telephone or Answering position* Telephone number

Profile 3 ..........................

Search order

Type of telephone or Answering position* Telephone number

Profile 4 ..........................

Search order

Type of telephone or Answering position* Telephone number

Ring time (seconds)

Profile 5 ..........................

Search order

Type of telephone or Answering position* Telephone number

Ring time (seconds)

75Dialog 4223 Professional/Dialog 4225 Vision

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Absence Information

Absence Information is used to inform callers why you are absent and when you will return. If you are authorized, you can also enter Absence Information for another extension from your extension. During Absence Information, your phone can still be used for outgoing calls and you will hear a special dial tone when you lift the handset.

Order

Absence Press (see display).

Absence

is not shown, press

Down or Up Press to frame

Absence reason

more...

until it appears.

(see display).

Select Press (see display).

Down or Up Press to frame the required reason (see display).

Select Press (see display).

When no return time or date is needed, the display shows the selected reason, and diversion information.

Dialog 4223 Professional/Dialog 4225 Vision76

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When a return time or date is requested:

Absence Information

0915 Enter the date (MMDD) or time (HHMM) of your return.

(Example shows “Back on September 15”).

Note: The order in which the date is stated is system dependent.

Enter Press (see display).

NoDiversion Press (see display).

The display shows the selected absence reason, the time or date of return, and diversion information.

Note: You can also use the following procedure to order: dial

* 2 3 *, enter the absence code (0-9), enter time or

date of return (if requested), press key. The absence code is system dependent. Contact your system administrator regarding the available absence codes.

Cancel

Note: You can also use the following procedure to cancel: dial

# 2 3 # and press the Clear key.

# and press the Clear

77Dialog 4223 Professional/Dialog 4225 Vision

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Messages

Please refer to your campus directory or our web page (http:// its.ucsc.edu/telephone/ voicemail/index.html) for UCSC-specific directions for accessing your voicemail messages, setting up your voicemail box, etc.

Voice Mail (optional)

The Voice Mail application allows you to leave a voice message to the caller when you are unable to answer calls, e.g. when out of office, in a meeting, etc. The caller can then leave a message in your mailbox. When back in your office you can enter your mailbox and listen to the messages received.

You can choose to divert all incoming calls to your mailbox, or calls when there is no answer, or calls when your phone is busy.

If you use the Personal Number feature, it is recommended to program Voice Mail as the last answering position for all search profiles.

When you enter your mailbox, you will hear recorded instructions on how to handle listening, recording, storing and deleting messages, and how to change your security code.

Note: How to handle your mailbox, depends on the type of Voice Mail system. The following describes the, in MD110, integrated type. For other types, please refer to separate user instructions. Contact your system administrator if you do not know which type of Voice Mail system you have.

To activate and deactivate your mailbox

For all incoming calls:

See “Diversion” on page 62 (procedure with code 21). Use the number to the Voice Mail system as the “answering position number”.

When incoming calls get no answer:

See “Diversion” on page 62 when there is no answer (procedure with code 211).

When incoming calls get a busy tone:

See “Diversion” on page 62 when caller receives a busy tone (procedure with code 212).

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Group features

If available on your telephone, this feature is activated by pressing 77 at UCSC.

Group features

Group Call-pick-up

People working in a team can have their phones programmed by their system administrator to form Call Pick-up groups.

In a Call Pick-up group, any member can answer any individual call to group members.

GrpPickUp Press to answer (see display).

GrpPickUp

is not shown, press

Notes:

You can also press

One Call Pick-up group can serve as an alternative to another group. Calls to the alternative group can only be answered when there are no calls to your own group.

Finland and Sweden, press

more...

until it appears.

Common Bell Group

Calls are signalled on a common bell.

GrpPickUp

is not shown, press

Notes:

You can also press

Finland and Sweden, press

more...

until it appears.

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Group features

Group Hunting

An internal Group Hunting number is a common directory number for a group of extensions. Calls to the group will be indicated at a free extension in the group.

When you leave the group temporarily, you make your phone unavailable for incoming calls.

To leave the group temporarily

*21*z Dial and enter your own extension number.

#í Press.

To re-en t e r t h e g r oup

#21# Dial.

í Press.

Note: U.K., dial

* 2 * No.

# 2 #

Dialog 4223 Professional/Dialog 4225 Vision86

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If you are authorized you can divert all calls to your group, to another extension or group:

*24* Dial.

z* Dial the number of the group to be diverted and press.

z Dial the extension number of the new anwering position.

Group features

Press.

To cancel the Diversion:

#24* Dial.

z Dial the number of the group that has been diverted.

Press.

87Dialog 4223 Professional/Dialog 4225 Vision

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Other Useful features

This feature is currently unavailable at UCSC.

Immediate Speech Connection

You automatically answer a call without lifting the handset or pressing any keys. The feature can be permanently active or activated by use of a function key (preprogrammed by your system administrator).

Permanently active

Program the ringing option with “Immediate Speech Connection with one ring signal”, option 6, on the Line key. See section “Programming of ring signals” on page 102.

Activated on a function key

Automatic answer Ô Press to order or cancel.

Note: The function key is preprogrammed by your system administrator.

The incoming call is signalled with one ring signal. When the key lamp is on you can use this feature.

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General Deactivation

These features are currently unavailable at UCSC.

This feature is currently unavailable at UCSC.

The following features can be simultaneously cancelled:

• Callback (all Callbacks are cancelled).

• Diversion/Internal and External Follow-me.

• Manual Message Waiting/Message Diversion.

• Do Not Disturb.

Order

#001# Dial.

í Press.

Night Service

When the exchange is in Night Service mode, all your incoming calls to the operator are transferred to a selected extension or group of extensions. The exchange has three different Night Service modes:

Other Useful features

Common Night Service

All incoming calls to the operator are transferred to one specific extension. Answer the call in the normal way.

Individual Night Service

Selected external calls to the operator are transferred to one specific extension. Answer the call in the normal way.

Universal Night Service

All incoming calls to the operator are transferred to a universal signalling device, e.g. the common bell. Answer the call as descibed in section “Common Bell Group” on page 85.

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Other Useful features

This feature is currently unavailable at UCSC.

Hot Line

This feature is programmed by your system administrator.

Delayed Hot Line

When the handset of the delayed Hot Line phone is lifted or when the Line key is pressed, a timer is started. If no digit is pressed before time out, a call is automatically generated to a specific extension or external line. If a digit is pressed before time out the phone works as an ordinary phone.

Direct Hot Line

The same feature as described above, but without a delay. Only Hot Line calls can be placed from this line. To be used e.g. as alarm phone, door phone etc.

Emergency mode

In the event of an emergency the operator can set the exchange into Emergency mode, during which only preprogrammed extensions are permitted to make calls. If your extension is not assigned with this category and you try to make a call, you will not receive a dial tone.

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Additional Directory Number

You can be assigned (preprogrammed by your system administrator) one or more Additional Directory Numbers (lines) on free function keys.

To answer, make calls and use features on the additional directory lines, use the same procedure as for the Triple Access Line, unless you have other instructions. However, you have to press the additional Line key after lifting the handset.

Example:

To make a call on an additional directory line:

u Lift the handset.

Additional line Ô Press.

z Dial the extension number.

Other Useful features

Note: The function key is preprogrammed by your system administrator.

93Dialog 4223 Professional/Dialog 4225 Vision

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Other Useful features

This feature is currently unavailable at UCSC.

Multiple Represented Directory Number

Your extension number can be programmed on a dedicated key on other system telephones, i.e. your number is “represented” on these phones. Other extension numbers can of course also be “represented” on your phone.

Note: This feature has to be programmed by your system administrator.

Incoming calls

Incoming calls can be answered (indicated with a flashing key lamp, calling party information and/or ring signal) on all phones where the number is represented.

Outgoing calls

The dedicated key can be used to call the programmed extension. How outgoing calls are handled depends on the programming of the phone, please contact your system administrator regarding this.

TraceMalC Press (see display).

Malicious Call Tracing

If you are disturbed by bothersome or malicious external incoming calls, you can request number tracing from the network provider.

You can invoke tracing during or after an ongoing conversation. The external line can be held for a limited period of time.

Order

During an ongoing conversation:

TraceMalC

The system acknowledges with different tones whether the tracing request was accepted or rejected.

is not shown, press

Note: You can also press Mal. Call Tracing (The function key is preprogrammed by your system administrator).

Dialog 4223 Professional/Dialog 4225 Vision94

more...

until it appears.

Page 75

Other Useful features

CallList Press (see display).

Down or Up Press to frame the requested list (see display).

Call list

With this feature, calls to and from your phone will be logged. By use of the display menu keys below the display, you can browse the Call list, make calls to numbers in the list and delete numbers from the list.

You can choose to browse in the complete list of all calls, or in specific lists of unanswered, outgoing and incoming calls. When new unanswered calls have been stored in the list,

n Missed

Your phone must be idle and unlocked to be able to browse the Call list.

To access the Call list

Dialog 4223 Professional:

is shown in the display (n = number of missed calls).

Select Press (see display),

The desired list is displayed, see section “Call list options” on page 97.

or use the shortcut directly to the unanswered calls list,

n Missed press (see display).

n = Number of missed calls.

Dialog 4225 Vision:

Å Select CallList in the top menu (see display).

Down or Up Press to frame the requested list (see display).

Select Press (see display),

n Missed press (see display).

The desired list is displayed, see section “Call list options” on page 97.

or use the shortcut directly to the unanswered calls list,

n = Number of missed calls.

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Other Useful features

Smith Bob 3333 12:24 23 Aug 2008 Nelson Lord 5555 11:33 23 Aug 2008

Call Up Down more...

Program PhoneSet CallList PhoneBook Messages

Smith Bob 3333 12:24 23 Aug 2008

Nelson Lord 5555 11:33 23 Aug 2008

0012115171 15:11 22 Aug 2008

Carter Jim 4444 14:06 21 Aug 2008

Call Up Down more...

Call list options

Call Press to call the framed phone number (see display).

Down or Up Press to frame a phone number in the list (see display).

more... Press to show more options (see display).

Delete Press to delete the framed call (see display).

Return Press to return to the previous menu key options

(see display).

Example of the complete Call list:

The content of the Call list is (from left to right):

– Type of call symbol. See explanation below.

– Name of the calling/called person, e.g. “

– Phone number of the calling/called person, e.g. “

– Time of the call, e.g. “

10:48“.

– Date of the call.

– Bar indicator. Indicates the shown part of the total list, and

where that part is positioned in the total list.

With the following call symbols displayed:

J Gilmour“.

5467“.

Missed call.

Indicates a missed but checked incoming call.

Incoming call.

Indicates an answered incoming call.

Outgoing call.

Indicates an outgoing call.

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Settings

Programming of function keys

Frequently used features and phone numbers can be programmed on the function keys for easy access. When you want to use the feature, just press the key. Certain features must be preprogrammed by your system administrator. Both phone numbers and feature codes can be programmed on a function key.

Enter programming mode

Dialog 4223 Professional:

Program Press (see display).

Program

is not shown, press

more...

Select Press (see display).

Continue with “Program or change a feature”.

Dialog 4225 Vision:

Å Select Program in the top menu (see display).

Select Press to select

Continue with “Program or change a feature”.

Programming of keys

Dialog 4223 Professional/Dialog 4225 Vision98

until it appears.

(see display).

Page 78

Program or change a feature

Ô Press the key to program or change.

Notes:

If the key is already programmed, the number or feature will be displayed. If you do not want to change the programmed feature, press changes.

To erase a programmed feature, press the Clear key, and press

Exit

to leave the menu.

to leave the menu without saving the

Settings

z Enter phone number or a feature code according to the list in

section “Features and required data”.

Notes:

If a wrong number is entered, press the Clear key to erase it, and then enter the number again.

You can continue programming another function key (repeat from “Press the key to program or change”).

ÕÔ Press the function key again.

Exit Press to finish programming (see display).

Remove the transparent cover and write the feature name or phone number beside the key.

Note: Use the DCM (Designation Card Manager) to make and print your own designation cards. DCM is included on the Enterprise Telephone Toolbox CD or it can be downloaded from:

http://www.aastra.com

For more information, please contact your Aastra Certified Sales Partner.

99Dialog 4223 Professional/Dialog 4225 Vision

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Settings

These features are currently unavailable at UCSC.

Features and required data

Feature To be entered on the function key

Dial by a function key

Call pick up:

Group 8 4 6 Individual No. + 8 No. + 4 No. + 6 Call Waiting 5664

Conference 3

Intrusion on busy extension

Last External Number Redial

Hold, common 846

Personal Number (list no.)

Extension number or procedure

Feature code

Most common

Finland France Sweden

488

*** **0 **0

1—5)

(

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Page 80

Settings

These features are currently unavailable at UCSC.

Features that can only be programmed by your system administrator:

• Additional lines • Callback*

• Dedicated intercom link • Diversion*

• Do Not Disturb* • External line

• Free on 2nd • Immediate Speech

• Individual External Line • Malicious Call Tracing

• Manual Message Waiting • Multiple representation

• Name and Number Log • Search profile lists and pre-

*The feature can also be programmed by you.

When the feature has been programmed by you, you will not get a toggle function. Instead you will have one key for activation and another key for deactivation. The key lamp will not indicate that the feature is activated.

When the feature has been programmed by your system administrator you will get a toggle function and the key lamp will indicate that the feature is activated.

Connection*

assigning of function keys for Personal Number

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Settings

Programming of ring signals

You have 6 programmable ring signals on your phone. The different signals can be programmed on lines, additional lines and multiple represented lines.

Enter programming mode

Dialog 4223 Professional:

Program Press (see display).

Program

is not shown, press

more...

Select Press (see display).

Continue with “Program or change a ring signal”.

Dialog 4225 Vision:

Å Select Program in the top menu (see display).

Select Press to select

Continue with “Program or change a ring signal”.

Programming of keys

until it appears.

(see display).

Dialog 4223 Professional/Dialog 4225 Vision102

Page 82

Program or change a ring signal

Settings

Line 1 Ô Press the corresponding Line key.

A digit (0–6) is shown in the display.

Note: If you do not want to change the programmed ring signal, press changes.

Exit

to leave the menu without saving the

( 0— 6) Select the ring signal you want to use according to the list

below.

0 = Silent. 1 = Periodic ring signal. 2 = Delayed periodic ring signal. 3 = One muted ring signal. 4 = One muted delayed ring signal. 5 = Immediate Speech Connection with one ring signal

controlled by function key.

6 = Immediate Speech Connection with one ring signal.

Note: Options 5 and 6 are not available for multiple represented lines.

Line 1

ÕÔ Press.

Exit Press to finish programming (see display).

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Settings

Programming of ring signal tone character

There are 10 different programmable ring signal tone characters on your phone, each corresponding to a digit between 0 and 9.

Note: If you use melodies to signal incoming calls, this will replace the tone character. See section “Melody Ringing”

on page 109.

Dialog 4223 Professional:

Program Press (see display).

Program

is not shown, press

more...

Select Press (see display).

The current tone character is displayed.

( 0— 9) Press the corresponding digit.

The phone rings with the chosen tone character.

Exit Press to finish programming (see display).

Dialog 4225 Vision:

Å Select Program in the top menu (see display).

Select Press to select

The current tone character is displayed.

( 0— 9) Press the corresponding digit.

The phone rings with the chosen tone character.

Exit Press to finish programming (see display).

Programming of keys

until it appears.

(see display).

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Settings

Handset and loudspeaker volume

Use the Volume keys to adjust the volume of the handset or loudspeaker during a call. Adjust the handset listening volume when the handset is off hook. Adjust the loudspeaker volume when dial tone is heard via the loudspeaker, or during a handsfree call.

ì Press to change the volume.

The handset and loudspeaker volume level is stored.

To adjust the volume during Group Listening:

Replace the handset.

ì Press to change the volume.

The handset and loudspeaker volume level is stored.

uÂ Lift the handset and press.

105Dialog 4223 Professional/Dialog 4225 Vision

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Settings

Extra amplification of the handset/headset hearing volume level

For people with impaired hearing, the handset hearing volume level can be extra amplified. To adjust the level:

Note: A level change also effects a headset connected to the headset outlet.

Dialog 4223 Professional:

PhoneSet Press (see display).

PhoneSet

is not shown, press

more...

Select Press (see display).

Down or Up Press to frame

Set Hearing Level

(see display).

Select Press (see display).

A tone signal is heard, and the display shows the current setting. The Line 1 key lamp also indicates the current setting; key lamp off=standard level, key lamp on=increased level.

Change Press to adjust the volume level (see display).

The display shows the new setting. The Line 1 key lamp also indicates the new setting as described above.

Exit Press to finish setting (see display).

When extra amplification has been selected, the Line 1 key lamp turns off.

until it appears.

Dialog 4223 Professional/Dialog 4225 Vision106

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Dialog 4225 Vision:

Å Select PhoneSet in the top menu (see display).

Settings

Down or Up Press to frame

Set Hearing Level

(see display).

Select Press (see display).

A tone signal is heard, and the display shows the current setting. The Line 1 key lamp also indicates the current setting; key lamp off=standard level, key lamp on=increased level.

Change Press to change the volume level (see display).

The display shows the new setting. The Line 1 key lamp also indicates the new setting as described above.

Exit Press to finish setting (see display).

When extra amplification has been selected, the Line 1 key lamp turns off.

107Dialog 4223 Professional/Dialog 4225 Vision

Page 87

Settings

Ring signal volume

Use the Volume keys to adjust the ring signal volume when the phone is in idle mode or ringing. Adjusted volume is stored.

ì Press to adjust the volume.

Mute ring signal

You can suppress the ring signal for an incoming call.

É Press to suppress the ring signal.

The ring signal is switched off for the current call, and your phone is automatically set to Silent Ringing (see below).

Silent Ringing

If you do not want to be disturbed by the ring signal but still want to answer an incoming call, you can switch off the ring signal. Incoming calls are only indicated by a flashing line lamp and display information.

When the phone is in idle mode, or when ringing:

É Press to switch off the ring signal.

The Mute key lamp and the Ringer off symbol are switched on to indicate Silent Ringing. The ring signal will automatically be switched on the next time you Lift the handset or press any key.

Dialog 4223 Professional/Dialog 4225 Vision108

Page 88

Settings

Melody Ringing

If you want to replace the ring signal with personal melodies when your phone rings, you can program one melody to signal an internal call, a second melody for an external call and a third melody to signal a Callback call.

Dialog 4223 Professional:

PhoneSet Press (see display).

PhoneSet

is not shown, press

Select Press (see display).

Down or Up Press to frame

Melody Programming

Select Press (see display).

Continue with section Melody mode.

Dialog 4225 Vision:

Å Select PhoneSet in the top menu (see display).

Down or Up Press to frame

Select Press (see display).

Continue with section Melody mode.

Melody mode

The display shows activated melody for internal calls (Line 1), external calls (Line 2) or Callback calls (Inquiry), the corresponding key lamp is switched on.

In melody mode you can:

• Program new melodies

• Edit or delete stored melodies

• Activate or deactivate stored melodies

Melody Programming

Melody Mode

more...

until it appears.

(see display).

and if there is a stored and

Exit Press if you want to exit melody mode (see display).

Note: If you do not press any key within 30 seconds, melody mode is automatically cancelled.

109Dialog 4223 Professional/Dialog 4225 Vision

Page 89

Settings

Program a new melody, edit or delete a current melody

Program Press (see display).

Line 1

Ô Press for internal calls,

Line 2

Ô press for external calls,

Inquiry

Ô press for Callback calls.

< or > Press to move the cursor to the right of the position to be

The display shows lamp (for Dialog 4225 the upper most key to the left) is also switched on, indicating Program mode.

Press the key for the requested type of call:

If there is a current melody, the melody is played and the last 19 notes or signs are displayed.

To edit the current melody:

edited (see display).

Program Melody

. The upper most function key

í Press to erase the note to the left of the cursor.

Keep pressed to erase all the notes.

To enter a new melody or notes, see section “To e n te r n o t es ” on page 113.

Dialog 4223 Professional/Dialog 4225 Vision110

Page 90

To store the current melody:

Line

ÖÔ Press the flashing Line key (Line 1 or Line 2 or Inquiry).

If you do not want to continue to program or delete a melody for another line:

Back Press to return to the previous menu (see display).

Note:

The melody is not yet activated, see section “Activate or

deactivate a stored melody” on page 112.

If no key is pressed within 30 seconds, all entered notes or changes will be automatically stored, and the phone returns to idle mode.

To delete the current melody:

í Press and hold until no notes are displayed.

Settings

ÖÔ Press the flashing Line key (Line 1 or Line 2 or Inquiry).

Line

If you do not want to continue to program or delete a melody for another line:

Back Press to return to the previous menu (see display).

Note: If no key is pressed within 30 seconds, the change will be automatically stored, and the phone returns to idle mode.

111Dialog 4223 Professional/Dialog 4225 Vision

Page 91

Settings

Activate or deactivate a stored melody

A stored melody has to be activated in melody mode to be heard when you get an incoming call.

To activate (in melody mode):

Line

Ô Press the key for the requested type of call (Line 1 or Line 2

or Inquiry).

The corresponding key lamp is switched on:

Line 1 key = Internal calls

Line 2 key = External calls

Inquiry key = Callback calls

Note: If you want to return to an ordinary ring signal but keep the melody stored, press again the key for the requested type of call. When the key lamp is off, the stored melody is deactivated.

Exit Press to exit melody mode (see display).

Dialog 4223 Professional/Dialog 4225 Vision112

Page 92

Settings

To ente r n o t e s

In melody mode, the key pad is used to enter notes, pauses, etc. A maximum of 40 notes can be programmed for incoming calls, and 20 notes for recalls.

This is how the keys are used:

Press to insert notes (1—9).

Note: A short press gives a short note, a long press gives

a long tone (displayed by a capital letter), +c and +d means the higher octave.

* Press to insert a short pause (p).

Hold to get a long pause (P). Repeat to get a longer pause (pp...p).

0 Press to get a higher octave for the inserted note.

A + is shown in front of the note to indicate the higher octave.

Example: 30 to get +e

# Press to increase or decrease the pitch for the inserted note.

Press once for sharp pitch, twice for flat pitch and three times to get the normal pitch.

< or > Press to move the cursor to the left or to the right (see

display).

Â Press to listen to the entered notes. í Press to erase the note to the left of the cursor.

Keep pressed to erase all the notes.

Melody example:

James Bond theme programmed for internal calls:

C d d D D pp C C C C #d #d #D #D pp D D D ##A G pppp G F G

Enter the notes.

Grey digit = Long press.

Note: The the note, but is displayed before the note.

# key (to get a sharp or flat tone) is pressed after

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Page 93

Settings

Program Intern

CddDDppCCCC#d#d#D#D<

< > Back

Program Intern

CddDDppCCCC#d#d#D#D<

<>Back

Program Intern

#D#DppDDDbAGppppGFG<

< > Back

Program Intern

#D#DppDDDbAGppppGFG<

<>Back

When the first 19 positions are entered, the display shows (only last entered 19 positions can be shown):

When all the notes are entered, the display shows (only last entered 19 positions are shown):

Note: The flat A (

##A) is shown as bA, i.e. b is used to show

both the note b and the flat sign.

Dialog 4223 Professional/Dialog 4225 Vision114

Page 94

Display contrast

You can adjust the contrast for the display.

Dialog 4223 Professional:

Settings

PhoneSet Press (see display).

PhoneSet

is not shown, press

more...

until it appears.

Select Press (see display).

Down or Up Press to frame

Display Contrast

(see display).

Select Press (see display).

- or + Press repeatedly to adjust the contrast (see display).

Save&Exit Press to save the setting and exit the menu (see display).

Note: To exit the menu without saving the changes, press

Save&Exit

Dialog 4225 Vision:

before you press any of the adjustment keys.

Å Select PhoneSet in the top menu (see display).

Down or Up Press to frame

Select Press (see display).

- or + Press repeatedly to adjust the contrast (see display).

Save&Exit Press to save the setting and exit the menu (see display).

Display Contrast

Note: To exit the menu without saving the changes, press

Save&Exit

before you press any of the adjustment keys.

(see display).

115Dialog 4223 Professional/Dialog 4225 Vision

Page 95

Accessories

Key panel

Your phone can be equipped with 1-4 additional key panels (type DBY 419 01). Each key panel offers 17 additional keys for storing of your most frequently used telephone numbers and features, and for supervising extensions. To install the key panel, see section “Installation” on page 124.

Use the DCM (Designation Card Manager) to make and print your own key panel designation cards. DCM is included on the Enterprise Telephone Toolbox CD or it can be downloaded from:

http://www.aastra.com

For more information, please contact your Aastra Certified Sales Partner.

117Dialog 4223 Professional/Dialog 4225 Vision

Page 96

Accessories

Headset (optional)

To install the headset, see section “Installation” on page 124.

The following headset features are available.

Answer calls

Press to answer.

The Headset key lamp is turned on.

Note: When the phone is set for Headset Preset, you can also press the flashing Line key to answer the call. See section “Headset Preset” on page 119.

í Press to terminate the headset call.

Make calls

z Press and dial the number.

The Headset key lamp is turned on.

Note: When the phone is set for Headset Preset, you can also dial the number directly without pressing the Headset key, or you can press a Line key instead of the Headset key. See section “Headset Preset” on page 119.

í Press to terminate the call.

From headset to handset

u Lift the handset.

From handset to headset

Press.

The Headset key lamp is turned on.

Replace the handset.

Dialog 4223 Professional/Dialog 4225 Vision118

Page 97

Headset with Group Listening (loudspeaking)

Accessories

Â Press to toggle between headset with or without Group

Listening.

When the Loudspeaker key lamp is on, the Group Listening is active.

From headset to handsfree

Â Press.

The Loudspeaker key lamp is turned on.

Press.

ÏÍ

From handsfree to headset

Press.

The Headset key lamp is turned on.

Headset Preset

By default the phone is set to Loudspeaker Preset mode, so that calls are connected to the loudspeaker when you answer or make calls by pressing a Line key. Also when you dial the number without lifting the handset, the call is automatically connected to the loudspeaker.

When you use a headset for your telephone, you can change the setting to Headset Preset mode to get calls connected to the headset instead. In Headset Preset mode you can make headset calls by pressing digits directly (direct dialing). You can also answer headset calls by pressing a Line key.

Notes:

Independent the type of preset setting, when you lift the handset the call is always connected to the handset.

Also handsfree and loudspeaking work as usual, i.e. when the Loudspeaker key is pressed, the call is temporarily connected to the loudspeaker.

Activation and deactivation of Headset Preset can only be done when the telephone is in idle mode.

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Accessories

To activate Headset Preset:

Press and hold for at least 4 seconds.

A short acknowledgement tone signal is heard, and the Headset Preset symbol is shown in the display.

Note: You can also activate Headset Preset, via the

PhoneSet

To cancel Headset Preset:

menu.

Â Press and hold for at least 4 seconds.

A short acknowledgement tone signal is heard, and the Headset Preset symbol is switched off in the display.

Note: You can also cancel Headset Preset, via the

PhoneSet

Headset volume

During a call, use the Volume keys to change the volume of the headset.

menu.

ì Press to change the volume.

The set headset volume level is stored.

To adjust the volume for the loudspeaker of the phone during Group Listening:

Press.

ÏÍ

ì Press to change the volume.

The Loudspeaker volume level is stored.

Press.

For those with impaired hearing, the headset hearing volume level can be further amplified, use the same procedure as described in section “Handset and loudspeaker volume” on page 105.

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Accessories

Extra handset (optional)

The extra handset is used in parallel with the ordinary handset allowing another person to listen to an ongoing call. The extra handset is connected to the headset outlet under the phone, see section “Installation” on page 124.

It is possible to switch between the speaking party and the listening party.

Press to switch between the speaking and listening party.

Note when speaking: For good speech quality, only one

person at the time should speak.

Pull-out leaf (optional)

The pull-out leaf is used for a personal telephone number list and is installed under the phone. To install the pull-out leaf, see section “Installation” on page 124.

Use the DCM (Designation Card Manager) to make and print your own card for the pull-out leaf. DCM is included on the Enterprise Telephone Toolbox CD or it can be downloaded from: http://

www.aastra.com

For more information, please contact your Aastra Certified Sales Partner.

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Installation

Handset cable to the left Handset cable to the right

Installation

Install cables

You can put the cable to the handset into the notch underneath the telephone. The cable to the exchange has to be plugged into “LINE” and the handset cable has to be plugged into “HANDSET”.

Change cables

To remove a cable, use a screwdriver to unlock the stop.

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Aastra Telecom 4223, 4225 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual