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User Manual
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3Com III User Manual

Applications Handbook for the Palm III™ Organizer

Copyright

Disclaimer and Limitation of Liability

3Com Corporation and its subsidiaries assume no responsibility for any dam­age or loss resulting from the use of this handbook.
3Com Corporation and its subsidiaries assume no responsibility for any loss or claims by third parties which may arise through the use of this software. 3Com Corporation and its subsidiaries assume no responsibility for any dam­age or loss caused by deletion of data as a result of malfunction, dead battery or repairs. Be sure to ma ke backu p copies o f all import ant da ta on o ther media to protect against data loss.
Important: Please read the “3Com End User Software License Agreement” contained in the Basic Handbook for the Palm III Organizer before using the ac- companying software program(s). Using any part of the software indicates that you accept the terms of the 3Com End User Software License Agreement.

3.5" Software Diskettes Available

Palm Desktop software is supplied on a CD-ROM disc. If you do not have ac­cess to a CD-ROM drive for your co mputer, you may obtain 3.5" disk ettes. S ee “Technical Support, Service and Repair" in the Basic H and boo k for th e Palm III Organizer for the phone number to obtain these diskettes, or complete and mail (or fax) th e diskette offer card supplied in the Palm III organizer product package.
P/N: 405-0293 A/N: 423-0208
Page ii Applications Handbook for the Palm III Organizer

Contents

Chapter 1: Address Book
Getting Started With Address Book Entries .....................................2
Working With Address Book Entries ................................................5
Address Book Menu Commands .....................................................10
Chapter 2: Calculator
Using the Calculator Screen ..............................................................13
Calculator Menu Commands ...........................................................15
Chapter 3: Date Book
Scheduling an Event ..........................................................................18
Rescheduling an Event ......................................................................22
Setting an Alarm for an Event ..........................................................22
Scheduling Repeating Events .............. .......... .. .......... .......................23
Marking a Private Event ....................................................................25
Deleting an Event ...............................................................................25
Changing the Date Book View .........................................................26
Date Book Menu Commands ............................................................29
Chap te r 4: Exp en s e
Creating an Expense Item .................................................................33
Entering Receipt Details ....................................................................35
Show Options ......................................................................................38
Transferring Your Data to Microsoft Excel .....................................39
Expense Menu Commands ...............................................................44
Chap ter 5: Ho tSync
The HotSync Process and the HotSync Manager ..........................47
Performing a HotSync Operation for the First Time .....................48
Conducting a Local HotSync Operation .........................................50
Selecting HotSync Setup Options ....................................................50
Customizing HotSync Application Settings ...................................54
Conducting a HotSync Operation via Modem ..............................55
Conducting HotSync Operation via a Network ............................59
Creating a User Profile ......................................................................59
Using File Link ....................................................................................61
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Chap te r 6: Mail
Setting Up Mail on the Desktop .......................................................63
Synchronizing Mail with your E-Mail Application .......................66
Opening Mail on your Palm III organizer ......................................66
Viewing Messages ..............................................................................66
Creating Messages ..............................................................................68
Contents Page iii
Looking Up an Address ....................................................................70
Addi ng M essage De ta il s ............... .......... .......... .. .......... .......... .. ........ 72
Send in g M e s s age s ......... ... .. .......... ......... ... .......... ......... .......... ... ......... . 75
Editing an Unsent Message .............................................................. 76
Draft Messages ................................................................................... 77
Filing a Message .................................................................................78
Deleting Messages .............................................................................78
Message List Options ........................................................................ 80
HotSy nc Optio n s . ... .. .......... .......... .. .......... .......... .. .......... .......... ......... . 82
Creating Special Filters .....................................................................84
Defi ni ng F ilter Stri ng s ................. .. .......... .......... ......... ... .......... ......... . 86
High-Priority Messages ....................................................................88
Trun ca t in g Me s sa g es ......... .. .......... .......... .. .......... .......... .......... .. ........ 88
Mail Menu Commands .....................................................................89
Chapter 7: Memo Pad
Working With Memos .......................................................................94
Arra n gi ng Me mos .. .......... ......... ... ......... .......... ... ......... .......... ... ......... . 95
Marking a Private Memo .................................................................. 96
Deleting a Memo ................................................................................ 97
Mem o Pa d M e nu Co mmands ...... ... .. .......... .......... ......... ... ......... ......98
Chapter 8 : Preferences
Buttons Preferences ......................................................................... 102
Digitizer Preferences ....................................................................... 105
Formats Preferences ........................................................................ 105
General Preferences ......................................................................... 106
Modem Preferences ......................................................................... 109
Network Preferences and Palm TCP/IP Software ......................110
Owner Preferences ...........................................................................124
Shor tCuts Pre fe re nces ..... ......... .......... .. .......... .......... .......... .. .......... . 125
Chapter 9: Security
Assig ning a Pass word ......... .......... .......... .. .......... .......... .......... .. ......128
Hidi ng P rivate Entri e s ......... ... .......... ......... .......... ... ......... .......... .. ....129
Showing Private Entries .................................................................. 130
Locking Your Palm III Organizer ..................................................130
Changing or Deleting a Password .................................................131
Recovering from a Forgotten Password ....................................... 132
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Chapter 10: To Do List
Opening the To Do List ...................................................................133
Working With To Do Items .............................................................134
To Do Item Details ...........................................................................136
Deleting a To Do Item ......................................................................137
To Do Show Options ........................................................................138
To Do List Menu Commands .........................................................139
Appendix A: Expense Templates
Expense Templates ...........................................................................143
Appendix B: Creating a Custom Expense Report
About Mapping Tables ....................................................................147
Customizing Existing Sample Templates .....................................148
Determining the Layout of the Expense Report ..........................149
Analyzing Your Custom Expense Report .....................................150
Programming the Mapping Table .................................................151
Using Applications Other Than Microsoft Excel .........................156
Expense File Details .........................................................................156
Appendix C: Non-ASCII Characters for Login Scripts
Use of ^ char .......... ......... .......... ... ......... .......... .......... .. .......... .......... .. .157
Carriage Return and Line Feed ......................................................157
Literal Characters .............................................................................158
Index
Index....................................................................................................159
Contents Page v
Page vi Applications Handbook for the Palm III Organizer

Chapter 1

Address Book

The Address Book enables you to keep names, addresses, phone numbers and other i nformation ab out your personal or business co ntacts.

With the Address Bo ok, you can :

■ Quickly look up or ente r names, addresses, phone numbers and
other information.
■ Enter up to five phone numbers (home, work, fax, car, etc.) or
e-mail addresses for each name.
■ Define which phone numbers appear in the Address List screen
for each Address Book entry.
■ Attach a note to each Address Book entry where you can enter
additional information about the entry.
■ Assign categories to your Address Book entries, so you can
quickly sort and view your entries in logical groups.

To open the Address Book:

■ Press the Ad dress Book b u tton on the front panel of the Palm III
connected organizer to disp lay the Address Book on the scre e n.
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Getting Started With Address Book Entries

An Address Book entry is where you store name and address information about people or businesses. Your Palm III organizer makes it easy to c reate, edit and delete Address Book entries.

Creating an Address Book Entry

You can create Address Book entries on your Palm III organizer, or you can use the Palm entries on your computer and download the entries to your Palm III organizer with the next H otSync chapter for details.
Note: The Palm Desktop software also has data Import capabilities
that enable you to load database files into the Address Book on your Palm III orga ni zer. R ef er to t he on line doc umen tat ion supplied with the Palm Desktop software for details.

To create a new Address Book entry:

1. Press the button on the front of your Palm III organizer to display the Address List screen.
2. Tap the New button to display the Address Edit screen.
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Desktop sof tware to create Address Book
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operation. See the “HotSync”
Cursor at Last name
Tap New
3. Enter the last name of the person you want to add to your Address Book.
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Note: Your Palm III organizer automatically capitalizes the first
letter of each field (except numeric and e-mail fields). You
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do not have to use the Graf fiti
capital strok e t o capi tali ze
the first letter of th e name.
4. Use the Next Field Graffiti stroke to move to the First Name field.
Next Field
Note: You can also move to any field by tapping it directly.
5. Enter the person's first name in the First Name field.
6. Repeat steps 4 and 5 to enter the other information that you want to include in this Address Book en try.
7. Tap the arrows to move to th e next page of information.
8. After you finish entering information, tap the Done button to return to th e Address Li st screen.
Tap Done
Tip: You can create an Address Book entry that always appears at
the top of the l ist by beginnin g the Last name (or Company name) field with a blank s pace. For example, you might cr eate an " If Found Call" entry that contains your name and phone number in case you lose your Palm III organizer.
Chapter 1 Page 3

Editing an Address Book Entry

After you cr e a te an Address Book e ntry, you can update it or enter additional inf ormation any time.

To edit an Address Book entry:

1. Tap the Address Book entry that you want to change to display the Address View screen for that entry.
2. Tap the Edit bu tton (or anywhere on the screen) to display the Address Edit screen.
3. Tap any field (Address, City, etc. ) an d enter or change the information.
4. After you finish, tap the Done button t o re turn to the Address List screen.

Deleting an Address Book Entry

There are two ways to delete an entry: use the Menu Commands (descri b e d i n the “Record Menu” se ction of this chapter) or use the Address Entry Details dialog.
To delete an entry with the Address Entry Details dialog:
1. Tap the Add ress Book e ntry that y ou want to delete to display the Address View screen for that entry.
2. Tap the Edit bu tton to display th e Ad dress Edit screen.
3. Tap the Details b u tton to open the Event De tails dialog.
4. Tap the Delet e button to open the Dele te Address alert.
5. Tap the OK but ton to confirm you want to delete the entry.
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Working With Address Book Entries

Your Palm III organizer enables you to quickly find your Address Book entries , group them by category, and display the e ntries by name or company name . You can also ch oose the type of information you want your entries to include and exchange Address Book information with other 3Com

Looking Up Address Book Entries

When working with the Address Book, the scroll button on the fr ont panel of the Palm III organizer makes it easy to navigate among your address e ntr ies. I n the Ad dress L ist s cre en, th e scrol l bu tton mo ves up or down an entire screen of address entries. If you hold down the scroll butt on, you ac celerate the scrolling so that it displ ays every th ird screen. In the Address View screen, the scroll button moves to th e previous or next address entry.
You can also use the A ddr ess Li st Look Up fe atur e to quickl y sc roll t o any of your Address Book entries.

To Look Up an Address Book entry:

1. Display the Address List screen.
2. Enter th e first letter of th e name you want to fin d.
®
connected organizer users.
Look Up line
Note: The letter appears on the Look Up line and the list scrolls
to the first entry that begins with that letter. If you write another let te r, the list scrolls to th e f irst entry that starts with those two lett ers. For example, writing an “s” might scroll to “Sands, ” and writing “sm” might scrol l further to “Smith.” If you sort the list by company name, the Look Up fea tu r e scrolls to th e f irs t l e tt e r o f the compa n y na me .
3. Tap any en try to vie w its c ontents , or use th e carr iage retur n strok e to view th e sel e c ted entry.
Chapter 1 Page 5

Choosing Types of Phone Numbers

Your Palm III organizer enables you to choose the types of phone numbers or e-mai l address es that you associa te with an Address Book entry. Any changes you make will apply only to the current Address Book entry.
To choose other types of phone numbers in an Ad dress Book entry:
1. Tap the Address Book entry that you want to change to display the Address View screen for that entry.
2. Tap the Edit bu tton to display th e Ad dress Edit screen for that entry.
3. Tap the pick list next to the label you want to change.
Tap triangle
4. Tap the new label you want to use.

Assigning Address Categories

Categories can help you file indiv idual Address Book entries into groups for easy review. You can assign and edit categories in the Address Book or by using the Categories pick list in the Details dialog (see “Using Categories” in the Basic Handbook for the Palm III Organizer for a complete description of categories).

To assign a category to an Address Book entry:

1. Tap the Address Book entry you wan t to assign to a category.
2. Tap the Edit button in the Address View screen to display the Address Edit screen.
3. Tap the pick list in the upper-right corner an d tap the category that you want to assign to the Address Book entry.
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Sorting by Name or Company

You can sort the entries in the Ad dress List scre e n by Company and Last Name, rather than by Last Name and First Name. Thes e se ttings do not change your Address Book data in an y way; they merely change the view.

To sort the entries in the Address List screen:

1. Display the Address List screen.
2. Tap the icon to open the Address Book menus.
3. Tap Pref e rences fr om the Op tion s me nu to ope n t he Addres s Boo k Preferences dialog.
4. Tap the setting that you want for the A dd ress List screen.
5. Tap the OK but ton to display the Address List screen with your new setti ng.
Note: Entries with no company name sort by last name.

Changing Address Entry Details

The Address Entry Details di alog provides a var iety of optio ns that you can associate with an Address entry.

To open the Address Entry Details dialog:

1. Tap an Address Book entry to disp lay the Address View screen for that entry.
2. Tap the Edit button to display the Address Edit screen.
3. Tap the Details button to ope n the Address Entr y Details dialog .
Chapter 1 Page 7
4. Select any of the following settings:
Show in List
Choose which type of phone or other information appears on the Address List screen for the current entry. Your options are: Work, Home, Fax, Other and E-mail.
Category
Assign the entry to a particular categor y. You r options are: Business, Personal, QuickList, Unfiled and Ed it Ca te go rie s.
Private
Hide this entry when the security features are turned on.
Beaming Address Entries to Other 3Com Connected Organizers
The IR port on your Palm III organizer enables you to beam Address Book entries to other 3Com connected organizers. You can beam any of the foll o wing:
■ Busine s s ca rd. A specially designated entry containing
informa tion you wan t to exchan ge with bus iness cont acts. You can send your busi n e ss ca rd quickly with one - to u c h bea ming.
■ Current address entry. The entr y currently selected on your Palm
III organizer. For example, you may want to beam the name of a business contact to a coworker who also uses a Palm III organizer.
■ Category of address entries. All of the entries that you have
assigned to the selected category. For example, you might want to share your list of restaur a nts with a friend.
Note: For more on the IR port, see “Beaming Information to Other
3Com Connected Organizers” in the Basic Handbook for the Palm III Organizer.

To select a business card:

1. Create an Address Book entry containing the information you want on your business card.
2. Tap your business card entry to display the Address View screen for that entry.
3. Tap the icon to open the Address Book menus.
4. Tap Select Business Card from the Record menu, and tap Yes to accept this entry as your business card.
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To beam a business card:

1. Tap your business card entry to display the Address View screen for that entry.
2. Tap the icon to open the Address Book menus.
3. Tap Beam Bu siness C ard from th e Record menu to beam y our card to another 3Com connected organi zer.
Tip: You can press th e button for about two secon ds to beam
your card.

To beam the current entry:

1. Tap an Address Book entry that you wan t to beam to display the Address View screen for that entry.
2. Tap the icon to open the Address Book menus.
3. Tap Beam Address from the Re cord menu to beam the current entry to ano ther 3Com connected organ izer throug h the IR port.
Tip: You can set the ful l-screen pen stroke to beam the current
entry. See “Pen Preferences” for details.

To beam the current category:

1. Display the Address List screen.
2. Tap the pick list in the upper-right corner and tap the category you want to beam to disp lay the entries in that category.
3. Tap the icon to open the Address Book menus.
4. Tap Beam Cat e gory from the Re cord menu to beam th e e ntries in the curren t category to another 3Com c onnected organizer through the IR port.
Chapter 1 Page 9

Address Book Menu Commands

The Address Book includes menu commands to make it fast and easy to perform common file and editing tasks. This sectio n explains the menu commands that are specific to the Address Book.
Refer to “ Usin g Me nus” in the Basi c Handbook f or the Pal m III Organizer for informati on about menu comma nds that are common to al l of your Palm III organizer applications.

Record Menu

When you select the Record menu, its commands appear on the screen. The menu commands are slightly different depending on the current sc reen.
Address List
Address View
Delete Address
Attach Note
Page 10 Applications Handbook for the Palm III Organizer
Opens an alert dialog prompting you to confirm dele tio n of the current entry . Ta p th e OK butto n to delete the entry from your Palm III organizer, or tap the Cancel button to close the alert dialog and keep the entry.
Note: By default, your Palm III organizer
removes th e entry from the Address Book, but retains a copy of the entry and transfers it to an archive fil e on your computer the next time you perform a HotSync operation. To remove the entry completely, clear the Save archive copy on PC check box.
Opens the Address Book Note dialog where you can create a Note for the current entry.
Delete Note
Opens an alert dialog prompting you to confirm deletion of the Note at tached t o the entr y. Tap th e OK button to delete the Note , or tap the Cancel button to close the alert dialog and keep the note.
Beam Address
Beams the cur rent Addre ss Book entry to an other 3Com connec te d organizer th rough the IR p ort.
Beam Category
Beams all Address Book entries in the current category to another 3Com connected organizer through the IR port.
Sel e ct Business Card
Enables you to select the current Address Book entry as your business card. To beam your business card to other 3Com connected organizers, use the Beam Business Card command.
Beam Business Card
Sends the current business card to another 3Com connected organizer through the IR port. You can also initiate this command by holding do wn the Address Book button for at least two seconds. This is a convenient way to exchange business cards with other 3Com connected organizer users.

Options Menu

When you select the Options menu, its commands appear on screen.
Address View
Font
Address List
Opens the Select Font dialog where you can choose a different font (text) style for your Address Book entries. See “Choosing F onts” in the Basic Handbook for the Palm III Organizer for details.
Chapter 1 Page 11
Preference s
Opens the Address Book Preferences dialog.
■ Remember last category. Determines how
the Address Book appears when you return from another Palm application (Memo Pad, To Do Li st , e tc .) . I f you se l ect this che c k bo x , the Address Book sh ows th e last c ategory you selected. When you clear it, the Address Book shows the add ress entries for all categories.
■ List By . Deter min es whether address entries
sort by last name, f irst name or b y company name, las t name in the Addr ess List screen.
Rename Custom Fields
Enables you to define custom field names. Each Address Book entry contains four “custom fields” that you can rename. Any changes you make to the names of the custom fields appear in all of your Address Book entries.
About Address Book
Page 12 Applications Handbook for the Palm III Organizer
Shows version (revision) information for the Address Book application.

Chapter 2

Calculator

The Calculator enables you to perform basic calculations. You can also store and retrie ve values in th e Calculator’s memory.

To openin g the Calcul ator:

■ Tap the icon next to the Graffiti
screen.
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area to open the Calculator

Using the Calculator Screen

The Calcul ator is design e d to perform addition, subt raction, multiplicatio n and div ision o pera tions .

To use the Calculator screen:

■ Use your fingers or the stylus to tap the Calculator buttons that
appear on the screen.
Chapter 2 Page 13

Special Calculator Buttons

The Calculator include s several buttons to help you p e rf orm calculations.
Clears the last number you entered. Use this button if you make a mistake while entering a number in the middle of a calculation. This button enables you to re -enter the number without starting the calculation over.
Clears the entire calculation and enables you to begin a fresh calculation.
Togg l e s the curr e nt n u m b e r b e tw e e n a n e ga tive and posit i ve va lue . I f yo u want to e nte r a ne gati v e number, enter the number first and then press th e +/- button.
Place s th e cu rre n t n umber int o Me m o ry . Eac h new number you enter with the M+ button is added to the total already stored in memory. Th e number that you add can be either a calculated value, or any number you enter by pressing the number buttons. Pressing this button has no effect on th e cu r re nt calcu lat i o n (o r se rie s of calculations); it merely places the value into memory until it is recalled.
Recalls the stored value from memory and inserts it in the current calculation.
Removes any v alu e that i s s tored in t he Cal culat or memory.
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Calculator Menu Commands

The Calculator supports the Copy and Paste commands. You can use these command s to cop y a value from the Calc ulato r and past e it in to another application on your Palm III organizer. Similarly, you can copy values from other applications on your Palm III organizer, such as Expense, and paste the values into the Calcu lator. For additional information on the Copy and Paste commands, see “Using Menus” in the Basic Handbook for the Palm III Organizer.

Recent Calculations

The Recent Calculations command enables you to review the last series of calculations, and is particularly useful for confirming a series of “chain” calculations .

To display the Recent Calculations:

1. Tap the icon to open the Calcu lator menus.
2. Tap Recent Cal culations f rom the Options menu to displa y the Recent Calcula tions screen.
3. After you finish reviewing the dialog, tap th e OK button to close the Recent Calculation s di alog and return to the Calculator.
Chapter 2 Page 15
Page 16 Applications Handbook for the Palm III Organizer
Chapter 3
Date Book
The Date Book enables you to quickly and eas ily schedule appointments or any kind of activity associated with a time and date.

With the Date Book, you can:

■ Enter a descri pt io n of y our appoi ntmen t a nd ass ign i t to a sp ecifi c
time and dat e.
■ Display a chart of your appointments for an entire week. The
Week View featur e make s it eas y to spo t any potent ia l sched ulin g overlaps or conflicts .
■ Display a monthly calendar to quickly spot days where you have
mornin g, lunch or afternoon appointments.
■ Set an alarm to soun d pri or to the scheduled activity.
■ Create reminders for events that are based on a particular date,
rather than time of day. Bir thdays and anniv e rsaries are e asy to track with your Palm III
■ Attach notes to individual events for a description or clarification
of the entry in your Date Book.
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connected organizer.

To open the Date Book:

Press the Date Book button on the front panel of the Palm III organizer to display the Date Book screen.
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Scheduling an Event

An event can be any kind of activity that you associate with a day. When the Date Book screen first appears, it shows the current date and a list of times for a normal business day. You can enter a new event on any of the available time lines.
When you create an event, its description appears on the time line, and its dura tion is a utomati cally s et to one hour . You c an easil y change the start time and duration for any event.
You can also incl u de e vents in your Date Book that occur on a particul ar date but have n o sp e cific star t or end times, such as birthdays, holidays and anniversaries. Thes e are refer red to as untimed events. Untimed events appear at the top of the Date Book screen with a diamond in th e time list. You can have se veral untimed events on a particular date.

To schedule an event for the current day:

1. Tap the time line that corresponds to your event in the Date Book screen.
Tap a time line
Time bar shows duration
Enter event
®
2. Use the stylus to w rite Graffiti
characte r stro ke s (or th e on -sc reen keyboard) to describe your event. You can enter up to 255 characters.
3. If your ap pointmen t is lon ger or shor ter th an an hour, tap the tim e of the event to open the Set Time dialog. If your appointment is one hour long, skip to step 7.
Page 18 Applications Handbook for the Palm III Organizer
Note: You can also open the Set Time dialog (to sele ct a start
time) by maki ng sure no event is selected, and then writing a number on the number side of the Graffiti writing area.
Tap the time of an event
4. Tap the time col umns on the rig ht side of the Set Time dialog to set the Start Time.
Start Time highlighted
Tap to scroll to earlier hours
Tap to change hours
Tap to change minutes
Tap to scroll to later hours
5. Tap the End Time box, and then tap the time columns to set the End Time.
6. Tap the OK button to confir m your selecti on and cl ose the Se t Time dialo g.
7. Tap a blank area of the scree n to de-selec t the event. A vertical li ne appears next to the time, indicating the duration of the event.
Chapter 3 Page 19

To schedule an event for another day:

1. Sel e c t th e da te you wa n t fo r the even t b y d oing one of th e following:
■ Tap the day of the week that you want in the Date Ba r at the top of
the Date Book screen. If necessary, tap the Previous week or Next week scroll bars to move to another week.
Previous week
■ Tap the Go To button to open the Go to D ate dialog. Sele ct a date
Next week
Tap to select the day of the current week
by tapping a year, month and day in the calendar.
Previous year Next year
Tap to scroll to earlier hours
Tap to scroll to earlier hours
Tap to select current date
■ Press the scroll button on the front panel of the Palm III organizer
to scroll to another day. Press the upper half o f the butt on to move to the previous day or the lower half to move to the nex t day.
2. After you locate the date, follow the steps described in the previous section, “To schedule an event for the curre nt day.”
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To schedule an untimed event:

1. Select the date that you want for the event as described in the previous section, “To schedule an event for another day.”
2. Tap New to op e n the Set Tim e d ia l o g .
3. Tap OK, so that no sta rt or end tim es a re def ine d fo r t he new e ve nt. Note: You can also create a ne w untimed event by making s u re
no event is selected, and then writing letters in the Graffiti writing area.
4. Enter a description for the event (which appears at the top of the Date Book scr e e n).
New untimed event
No time selected
5. Tap a blank area on the screen to de-select the untimed event.
Note: I f you create an event and decide later that there is no
particular start or end time, you can easily change it to an untimed eve nt. Tap the time of the event in the D a te Bo ok screen, tap th e No Time button , an d th en tap th e OK b utt on to confir m your selection and close t he Set Time dialog.
Chapter 3 Page 21

Rescheduling an Event

You can easily make changes to your schedule with your Palm III organizer.

To reschedule an event:

1. Tap the event you want to reschedule.
2. Tap the Details b u tton to open the Event De tails dialog for that event.
3. To change the time, tap the Time box and selec t the new time as described earlier in this chapter.
4. To change the date, tap the Da te b o x and select t he n e w date as described earlier in this chapter.
5. Tap the OK but ton to close the Event Details dialog and return to the Date Book screen.

Setting an Alarm for an Event

The Alarm setting enables you to set an audible alarm for events in your Date Bo ok. You c an set an alarm to sound mi nutes, ho urs or days before an event. The default Alarm setting is 5 minutes before the time of the event, but you can change this to any number of minutes, hours or days.
When you set an alarm, an icon appears to the far right of the event with the alarm. When the alarm tone sounds, a reminder message al so appears on the Palm III organizer screen.

To set an alarm for an event:

1. Tap the event to which you want to assign an alarm.
2. Tap the Details b u tton to open the Event De tails dialog for that event.
3. Select the Alarm check box in the Event Details dialog to activate the alarm.
4. Tap the Alarm units pick lis t to se lect Minutes, Hours or Days.
5. Select the “5” and enter any number from 0 to 99 (inclusive) as th e numeric alarm se tt i ng.
Page 22 Applications Handbook for the Palm III Organizer
Enter nume ric setting here
Tap here to select alarm unit
6. Tap the OK button to close the Eve nt Details dialog and return to the Date Book screen.
Note: You can set a silent alarm for an untimed event. In this case,
the alarm triggers at the spe cified period of min u tes, hours or days before midnight (beginning) of the day of the untimed event. No audible alarm sounds for an untimed event; instead, the reminder message appears on the screen of the Palm III organizer.
For example, you could create a reminder for an untimed event that occurs on February 4th. If the alarm reminder is set for 5 minutes, the alarm reminder appears at 11:5 5 PM on the night of Feb ru a ry 3rd. The re minder r e mains on the screen until you turn on your Palm III organizer and tap the OK button to dismiss it.

Scheduling Repeating Events

The Repeat function enables you to schedule events that recur at regular intervals. A birthday is a good example of an event that repeats annually. Another example would be a weekly guitar lesson that fall s on the same day of t he wee k and the same time of d ay. A fter
you enter a repeating event, a icon appears to the far right of the event.
Chapter 3 Page 23

To schedule a repeating event:

1. Tap anywhere on the text of an event in the Date Book screen.
2. Tap the Details b u tton to open the Event De tails dialog.
3. Tap the Repeat box in the Event Details dialog to open the Change Repeat dialog.
Tap the Repeat box
4. Tap Day, Week, Month or Year in the Change Repeat dialog.
5. Enter a number that corresponds to how often you want the event to repeat in the “Every” area. For example, if you select Month and enter the number “2,” the event repeats every other month.
6. If you want to specify an ending date for the repeating event, tap the End on pick list and tap Choose Date. Use the Date Picker to select an end date.
7. Tap the OK button to cl ose the Change Repeat dialog a nd activate your settings.

Considerations for the R epeat F unction

■ If you change the start date of a repeating event, your Palm III
organizer calculates the number of days you have moved the event. Your Palm III organizer then automatically changes the end date to maintain the duration of the repeating event.
■ If you change the repeat type (e.g., daily to weekly) of a repeating
event, past occurrences (prior to the day on which you change the setting) are left alone and your Palm III organizer creates a new repeating event.
■ If you change the date of an occurrence of a repeating event (e.g.,
from January 14th to January 15th ) and appl y the chan g e to al l occurrences, the new date becomes the start date of the repeating event. Your Palm III organizer adjusts the end date to maintain the duration of the e vent.
Page 24 Applications Handbook for the Palm III Organizer
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