ZebraDesigner Essentials
Version 3 User Guide
Product level: Essentials. Rev-2019-1
P1108968-EN
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registered in many jurisdictions worldwide. All other trademarks are the property of their
respective owners. ©2019 Zebra Technologies Corporation and/or its affiliates. All rights
reserved.
Information in this document is subject to change without notice. The software described in
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Terms of Use
Proprietary Statement
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parties operating and maintaining the equipment described herein. Such proprietary
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Contents
1 Typographical Conventions 7
2 Activating ZebraDesigner 8
2.1 Activating ZebraDesigner Online 8
2.2 Activating ZebraDesigner Offline 9
2.3 Deactivating ZebraDesigner 11
2.4 Activating and Deactivating over a Proxy Server 12
3 Introduction 17
3.1 Basic ZebraDesigner Concepts 17
3.2 Keyboard and Mouse Support 18
3.3 Options (Configuring the Program) 20
4 Workspace Overview 22
4.1 Landing Page 22
4.2 Object and Explorer Panels 23
4.3 Printer and Status Bar 23
4.4 Tabs and Ribbons 24
4.5 Design Surface 46
4.6 Document Properties and Management Dialogs 49
4.7 Context Menus 50
5 Label 53
5.1 Label Setup Wizard 53
5.2 Label Properties 56
5.3 Label Objects 60
5.4 Working with Objects 76
6 Barcode 78
6.1 Source 78
6.2 Barcode 78
6.3 Check Digit 79
6.4 Human Readable 80
6.5 Bearer Bar 80
6.6 Details 81
6.7 Position 81
6.8 General 82
6.9 Available Barcodes and Their Settings 83
6.10 GS1 DataBar Subtypes 95
6.11 1D Barcode Details 98
6.12 2D Barcode Details 99
6.13 GS1 DataBar Specifics 101
6.14 Maxicode Barcode Content 102
6.15 USPS Intelligent Mail Barcode Content 103
7 Printing 105
7.1 Print Pane (Default Printing Form) 105
7.2 Printing Procedure 108
7.3 Optimize Printing Speed 109
7.4 Changing Common Printer Settings 110
7.5 Changing Dithering Options 112
8 Dynamic Data Sources 114
8.1 Variables 114
8.2 Special Character Shortcuts 128
9 How To 130
9.1 Insert Characters with <#hex_code> Syntax 130
9.2 Insert Characters with Alt+<ASCII_code> 130
9.3 Printing of Unlimited Data 131
9.4 Using the Internal Printer Counter 132
10 Glossary 134
1 Typographical Conventions
Text that appears in bold refers to menu names and buttons.
Text that appears in italic refers to options, confirming actions like Read only and locations
like Folder.
Text enclosed in <Less-Than and Greater-Than signs> refers to keys from the desktop PC
keyboard such as <Enter>.
Variables are enclosed in [brackets].
NOTE: This is the style of a note.
EXAMPLE: This is the style of an example.
This is the style of a best practice.
WARNING: This is the style of a warning.
TIP: This is the style of a tip.
2 Activating ZebraDesigner
ZebraDesigner helps you design and print labels on Zebra printers from your computer.
There are two editions to choose from:
l ZebraDesigner Essentials is free to use, and requires no activation. It offers basic
label design features.
l ZebraDesigner Professional is free to use for 30 days, then requires purchase and
activation. It offers advanced features to help you design more complex labels based
on fixed or variable data and also includes database and RFID support.
2.1 Activating ZebraDesigner Online
To use ZebraDesigner Professional to efficiently design and print your labels, activate your
copy to use all features. You need:
l ZebraDesigner Essentials installed and running on your computer.
l Your 18-digit license key, available from Zebra's online store or your Zebra software
distributor.
l An active Internet connection. To activate offline, read section "Activating
ZebraDesigner Offline" on the next page.
To activate ZebraDesigner Professional:
1. Open ZebraDesigner.
2. Go to Home > Activate Key or File > About > Activate your license.
l The ZebraDesigner Activation window opens.
3. Paste in your 18-digit license key. You receive this key after you purchase
ZebraDesigner.
4. Type in your information.
5. Click Activate.
Your ZebraDesigner Professional is activated and ready to use.
NOTE: You cannot activate your license key in virtual PC environments.
To deactivate your license, read section "Deactivating ZebraDesigner" on page11.
To activate or deactivate your license using a proxy server, read section "Activating and
Deactivating over a Proxy Server" on page12.
2.2 Activating ZebraDesigner Offline
ZebraDesigner helps you design and print labels on Zebra printers from your computer. To
use ZebraDesigner Professional to efficiently design and print your labels, activate your
copy to use all features.
To activate ZebraDesigner Professional on computers without an internet connection, send
Zebra your activation certificate to receive your license. You need:
l ZebraDesigner Essentials installed and running on your computer.
l Your 18-digit license key, available from Zebra's online store or your Zebra software
distributor.
l Another computer with an active internet connection.
l A way to transfer files between your offline and online computers (e.g., USB Drive,
internal email, networked location).
Open ZebraDesigner and go to Home > Activate Key or File > About > Activate your
license.
1. Click Activate offline.
l Paste in your 18-digit license key. You receive this key after you purchase
ZebraDesigner.
l Type in your information.
2. Click Generate activation certificate. Copy or save your generated text.
l Transfer your saved activation certificate to another computer with an active
internet connection. Use this online computer to complete registration.
3. Send your activation certificate to Zebra. There are two options:
l Use Zebra’s self-service activation portal.
l Email support@Zebra.com and attach your activation certificate.
4. When you send your activation certificate, Zebra emails you your license.
l Transfer this license to your offline computer and paste or load your license.
5. Click Activate your license. Your ZebraDesigner Professional is activated and ready
to use.
NOTE: You cannot activate your license key in virtual PC environments.
To deactivate your license, read section "Deactivating ZebraDesigner" on the next page.
To activate or deactivate your license using proxy server, read section "Activating and
Deactivating over a Proxy Server" on the next page.
2.3 Deactivating ZebraDesigner
ZebraDesigner helps you design and print labels on Zebra printers from your computer. To
use ZebraDesigner Professional, activate your copy to use all features.
To deactivate ZebraDesigner on computers with an active internet connection:
1. Open ZebraDesigner.
2. Go to File > About > Deactivate your license.
l The ZebraDesigner Deactivation warning window opens.
3. Click OK to proceed.
l ZebraDesigner closes. Your ZebraDesigner Professional is deactivated and
ready to use on another computer.
To deactivate ZebraDesigner Professional on computers without an internet connection:
1. Open ZebraDesigner and go to File > About > Deactivate your license.
l The ZebraDesigner Deactivation warning window opens.
2. Click OK to confirm. Your computer tries to access the license server. Because there
is no internet connection, continue offline.
3. Click Deactivate offline.
4. Click Deactivate License to generate your deactivation certificate. This deactivates
your ZebraDesigner.
l Copy or save your generated text.
5. Transfer your saved deactivation certificate to another computer with an active
internet connection. Use this online computer to complete deactivation.
6. Send your deactivation certificate to Zebra. There are two options:
l Use Zebra’s self-service deactivation portal to deactivate your ZebraDesigner
immediately.
l Email support@Zebra.com and attach your deactivation certificate.
l When you send your deactivation certificate, Zebra emails you your license
deactivation confirmation.
Your ZebraDesigner Professional is now deactivated on server and client side.
NOTE: You cannot activate your license key in virtual PC environments.
To activate or deactivate your license using a proxy server, read section "Activating and
Deactivating over a Proxy Server" below
2.4 Activating and Deactivating over a Proxy Server
If your company's internet connection uses a proxy server, use this procedure to activate or
deactivate ZebraDesigner.
2.4.1 Activating over a Proxy Server
1. Open ZebraDesigner. The ZebraDesigner Activation window appears. Click
Activate.
If you are already running the trial, go to:
l File > About and click Activate your license.
l Home > Trial and click Activate Key.
The ZebraDesigner Activation window opens.
2. Type or paste your license key into the License key field. You receive this key after
purchasing your ZebraDesigner license.
3. Type your First name, Last name, Company, and Email address.
4. Configure your proxy connection. Click Configure proxy.
If ZebraDesigner detects no internet connection, the online activation error window
opens automatically. Click Configure proxy.
The proxy configuration window opens.
5. Enable the Use proxy to activate and deactivate your license option and configure
your proxy settings:
l Type your Proxy IPAddress.
l Define the number of your Proxy port.
l If your proxy server connection requires credentials, type your User name and
Password.
6. Click OK. The online activation error window opens again.
7. Click Retry.
8. After connecting, the ZebraDesigner Activation window opens. Click Activate.
l ZebraDesigner is now activated and ready.
l If ZebraDesigner still cannot connect to the license server, you can activate
offline.
2.4.2 Deactivating over a Proxy Server
1. Go to File > About and click Deactivate your license.
l The License deactivation confirmation window appears.
2. Click Yes to deactivate your license.
l If your deactivation is successful, ZebraDesigner closes. You can use your
license key on another computer immediately.
3. If ZebraDesigner cannot connect to the license server, the online deactivation error
window opens. Click Configure proxy.
The proxy configuration window opens.
4. Enable the Use proxy to activate and deactivate your license and configure your
proxy settings:
l Type your Proxy IPAddress.
l Define the number of your Proxy port.
l If your proxy server connection requires credentials, type your User name and
Password.
5. Click OK. The online deactivation error window opens again.
6. Click Retry.
7. If you are connected, the deactivation completes. ZebraDesigner closes.
l You can immediately activate another copy of ZebraDesigner.
l If ZebraDesigner still cannot connect to the license server, you can deactivate
offline.
3 Introduction
3.1 Basic ZebraDesigner Concepts
This section describes the ZebraDesigner elements that enable you to efficiently design a
label.
Listed below are the essential ZebraDesigner concepts.Being familiar with them provides a
perfect starting point for successful labeling projects.
l Label
l Object
l Design Surface
If you come across any other unfamiliar items while working with ZebraDesigner, refer to the
Help tab.
3.1.1 Label
Label works as a template which allows adding label objects and can be printed using any
kind of printing media.
Each object adds a different kind of content such as text, line, ellipse, barcode or rectangle
to a label. The content is either fixed (manually entered by the user) or dynamic (defined
automatically via connected data sources).
After finishing with your label design, you can print the labels using any of your installed
printers.
3.1.2 Object
Object is the basic building block for designing labels and forms. To design a label or form
means to select, add, and position the objects on the design surface.
EXAMPLE: Each object performs a different role. Text object is used for single-line textual
content that does not need to adapt its font size to the label design. Barcode object adds
a barcode whose type and content can be adapted to the needs of current document.
Label object types and their purpose are listed here.
3.1.3 Design Surface
Design surface is ZebraDesigner's central field that serves as a place to create, add,
position, and interconnect the label objects.
To make designing of labels as simple and efficient as possible, design surface follows the
same usability and functional principles as Microsoft Office applications.
TIP: Use View tab to customize design surface.
l Design surface elements are described here.
l Design surface editing actions are described here.
l Design surface visual aid elements are described here.
3.2 Keyboard and Mouse Support
To efficiently perform and complete the ZebraDesigner tasks, follow the guidelines related
to the use of keyboard and mouse:
l How to efficiently use keyboard and mouse
l Mouse wheel support
l Keyboard shortcuts
3.2.1 Efficient Use of Keyboard and Mouse
Use the following list of tips to make your work with ZebraDesigner easier and more
efficient.
1.
Select object anchoring point. Press Ctrl key and click the object placeholders to
quickly define the anchoring point.
2.
Label scrolling and zooming. Use mouse wheel to scroll the label. Holding Ctrl
when rotating the wheel, adjusts zoom factor. Shift scrolls label left or right.
3. Set label or form properties. Double-click the design surface to open the label
properties dialog.
4.
Vertical or horizontal object moving. Hold Shift while moving an object over the
design surface. The object is moved in straight vertical and horizontal lines.
5.
Resize an object with arrow keys. Holding Shift while pressing arrow keys resizes
the object.
6.
Fine-tune the object position. Hold Ctrl while pressing arrow keys.
7. Open contextual menus. Right-click the object or design surface to access the label
or design surface contextual menus.
8.
Select multiple objects. Hold Shift and click the objects to add them to the
selected objects in a group.
9. Quickly add an object with connected data source. Click the object's shortcut
handle in the object toolbox. A list of available data sources appears. Select a data
source or add a new one, and click the design surface to add an object which already
has a dynamic data source connected to it.
3.2.2 Mouse Wheel Support
Use mouse wheel to speed up design object zooming and design surface scrolling.
l Turning the wheel scrolls the label vertical direction.
l Holding <SHIFT> and turning the wheel scrolls the label left or right.
l Holding <CTRL> and turning the wheel zooms the label in or out.
3.2.3 Keyboard Shortcuts
Use keyboard shortcuts to reduce the time needed to accomplish frequent tasks with
ZebraDesigner. To complete these tasks, use a standard combination of keys.
TIP: Keyboard shortcuts are just a faster and more convenient way of choosing
commands. The command itself is executed in the same way as if it was run from the menu
or toolbar.
Action Press
Select all Ctrl+A
Run the startup form Ctrl+D
Paste Ctrl+V
Cut Ctrl+X
Move up ↑
Move right →
Move down ↓
Move left ←
Action Press
Close Alt+F4
Zoom to document Ctrl+0
Bold Ctrl+B
Copy Ctrl+C
Italic Ctrl+I
Zoom Out Ctrl+minus sign on numeric keypad
Zoom In/Out Ctrl+mouse scroll up/down
Open Ctrl+O
Print Ctrl+P
Zoom In Ctrl+plus sign on numeric keypad
Save Ctrl+S
Open blank label connected to default printer Ctrl+Shift+N
Redo CTRL+Y
Undo Ctrl+Z
Cancel Esc
Move Focus Tab or Shift+Tab
Format painter – copy object properties Ctrl+Shift+C
Format painter – paste object properties Ctrl+Shift+V
3.3 Options (Configuring the Program)
To customize the general program configuration of ZebraDesigner, open the Options dialog
which is accessible from the File tab.
ZebraDesigner configuration options are grouped on the following tabs:
l Folders:allows you to set the default locations for storing the labels and picture files.
l Language:selects the user interface language. Select the preferred language from
the listed options.
l Designer: enables you to configure opening behavior of ZebraDesigner.
4 Workspace Overview
ZebraDesigner's workspace offers a flexible and easy-to-use environment for simple label
designing.
ZebraDesigner workspace follows the widely used application interface guidelines, and is
therefore equipped with tools and interface elements that are familiar to a majority of users.
ZebraDesigner workspace consists of the following segments:
l Landing page
l Object and Explorer Panels
l Printer and Status bar
l Tabs and Ribbons
l Design Surface
4.1 Landing Page
ZebraDesigner's landing page is an introductory page which opens after ZebraDesigner
completes loading. It consists of the following segments:
l New document area: creates new or opens existing ZebraDesigner documents.
l Create a New Label:creates a new label document.
l Recent Files: list of recently used ZebraDesigner files.
TIP: The landing page and its segments depend on whether your are running a licensed
ZebraDesigner or a trial version.
l Learning resources: access to useful resources that help you create labels, and learn
more about ZebraDesigner.
l Printer Drivers:access to the Zebra printer drivers. These drivers enable you to
optimize your labels for printing with a specific printer model.
l Software Information: contains information about the installed copy of
ZebraDesigner – license, license key, and installed version.
4.2 Object and Explorer Panels
Object and explorer panels are located at the left-most area of the ZebraDesigner window.
They provide access to objects.
l Object Toolbox: contains available label . These objects are ready to be used on a
label. Click the selected object and drag it to the design surface.
4.3 Printer and Status Bar
Printer and Status bar stretches over the bottom part of the ZebraDesigner window. The
bar performs these roles:
l Printer Selection for the current print job. Select your preferred printer from the
drop-down list of installed printers.
TIP: When changing a printer, label and paper size adapt automatically to the dimensions
defined by the printer driver.
l Printer Properties for the selected printer. The button gives you direct access to
the properties dialog of the selected printer driver.
l Design surface zooming.
4.4 Tabs and Ribbons
ZebraDesigner uses a standard Windows-based interface.
The ZebraDesigner's top section interface segments are described below.
4.4.1 Tabs
Tabs represent subsets of ZebraDesigner features. The tabs contain interrelated
commands that are available to the user in an organized way – grouped, and labeled:
l File (background): opens the print form and document management panel.
l Home: offers commonly used commands such as copy/paste, print, and style
commands.
l View: gives you control over layout tools, zooming options and element markers
visibility.
l Contextual tabs: appear after clicking an object. They allow you to define object-
specific settings. The type of contextual tabs adapts to the selected object.
l Help:besides offering the access to F1 help, this tab leads you to multiple helpful
resources that make your work with ZebraDesigner easier and more efficient.
4.4.2 Ribbon
Ribbon is a rectangular area that spreads across the top of an application window. Related
commands are divided into ribbon groups.The ribbon changes along with the selected tabs
and adapts to the currently used tools using the contextual tabs.
4.4.3 File Tab
File tab serves as document management panel. The following options are available:
l Start:takes you to the ZebraDesigner landing page.
l New: creates a new stand-alone label.
l Open: allows opening existing label.
l Save: saves the active label.
l Save as: allows saving the active label file by defining its name and location.
l Print: opens the printing form.
l Store:stores the current label as a template on the printer to be used in store/recall
mode.
l Close: closes the current ZebraDesigner document.
l Options: opens the dialog for configuring the program defaults.
l About: provides license and software version information.
l Exit: closes the application.
4.4.3.1 Start
Start panel takes you to ZebraDesigner landing page. Use it to create or open documents,
access recently opened files, preview files and learn more about ZebraDesigner.
4.4.3.2 New
New Label creates a new stand-alone label. New Label Setup Wizard opens after clicking
this button.
New from Sample Templates creates a document based on a selection of industrystandard templates.
TIP: There are two ways of opening new labels. You can open each additional document
in a separate instance (window) of ZebraDesigner. An alternative way is to open
additional documents within the already opened instance of ZebraDesigner. To select
the way that suits you better, go to File > Options > Designer.
4.4.3.3 Open
Open dialog allows opening existing label files.
Browse allows selecting the label on local or connected network drives.
Recent Files field lists the latest files that have been edited. Click any of them to open the
file.
4.4.3.4 Save
Save panel saves the active label using the same file name that was used to open it.
NOTE: If a file has been opened for the first time, Save directs you to the Save as on the
File tab.
4.4.3.5 Save as
Save as allows saving the active label file by defining its name and location.
Recent folders field lists the folders that were recently used to save the label files.
4.4.3.6 Print
Print opens the print pane. In ZebraDesigner, print pane hosts a powerful default printing
form.
4.4.3.7 Store/Recall Printing Mode
Store/Recall printing mode is a method for speeding up the printing process. It increases
printer response by reducing the amount of data that needs to be sent during repetitive
printing tasks.
With store/recall mode activated, ZebraDesigner does not need to resend the complete
label data for each printout. Instead, default labels (templates) and internal printer elements
(graphics, fonts) are stored in the printer memory, and ZebraDesigner only sends recall
commands which render the stored label content during the printing process. Typically, a
few bytes of data are sent to the printer as compared to a few kilobytes in the case of
normal printing.
The action consists of two processes:
l Store label. During this process, ZebraDesigner creates a description of the label
template formatted in the selected printer's command language. When done,
ZebraDesigner sends the created command file to the printer memory and stores it.
l Recall label. A label stored in the printer memory is printed out immediately. Using
the recall process, ZebraDesigner creates another command file to instruct the
printer which label from its memory should be printed. The recall label command
occupies a few bytes of data only. The actual amount of data depends on the current
situation. For fixed labels without any variable contents, the recall command file only
contains the recall label command. For variable labels that contain variable fields, the
command file includes the values for these variables and the recall label command.
NOTE: Before activating this mode, make sure the appropriate printer driver is selected
for the label printer. Not all label printers have the ability to use the store/recall printing
mode.
1. Click File > Store. Make sure the Store variant points to the correct memory location
in the printer.
2. Insert or select values for variable objects that are not formatted as internal printer
objects. These variables will be given the same value on each label. They will behave
as objects with fixed values.
3. Click Store to printer to create the command file with label template description and
to send it to the printer.
4. Insert values for prompted label variables. These variables are linked with internal
printer objects on the label. For this reason, their values can be changed during each
printing.
5. Click Print to send variable values and recall label command to the selected label
printer.
4.4.3.8 Options (Configuring the Program)
To customize the general program configuration of ZebraDesigner, open the Options dialog
which is accessible from the File tab.
ZebraDesigner configuration options are grouped on the following tabs:
l Folders:allows you to set the default locations for storing the labels and picture files.
l Language:selects the user interface language. Select the preferred language from
the listed options.
l Designer: enables you to configure opening behavior of ZebraDesigner.
4.4.3.8.1 Folders
Folders tab defines the default location for opening and storing the documents and files
which are edited and used in ZebraDesigner.
NOTE: Make sure read/write rights are granted to the account under which the
ZebraDesigner is running.
l Labels:location for opening and saving the label files.
l Database: location for file databases (Excel, Access, Text).
l Picture: location for opening the picture files.
Folders set in this tab serve as the default location when searching for a specific file in
ZebraDesigner.
4.4.3.8.2 Language
Language tab allows selecting the ZebraDesigner interface language. Select the
appropriate language and click OK.
NOTE: Restart is necessary to make the user interface appear in the selected language.
Make sure you save your work before closing the program.
4.4.3.8.3 Designer
Designer tab enables you to configure opening behavior of ZebraDesigner.
Opening mode group defines how your ZebraDesigner opens new documents.
l Display each document in its own window: If enabled, additionally opened
documents appear in separate windows of ZebraDesigner. This applies to both –
newly created and existing documents.
If you decide to disable this option, additionally opened documents will appear within
the currently active instance of ZebraDesigner.
Printer Settings Source group allows you to choose the source of printer settings.
l Use printer settings from the printer driver: Select this option if you prefer printing
using the printer driver settings. This option allows you to standardize the printer
settings in your working environment.
l Use custom printer settings saved in the label: Each label may have its own printer
settings defined and saved by the user. Select this option to use custom settings for
your labels while printing.
4.4.3.9 About
The About dialog page provides information about your Zebra product license, enables
license purchasing (when in trial mode) and activation, provides software details, and
enables you to change the ZebraDesigner product level.
l Product level tells you the product level you are currently running.
l Change product level: opens the product level selection dialog. When in trial mode,
you can choose and evaluate all product levels. With an activated license, you can
change your product level only to lower levels.
l Trial mode duration: information about the remaining days for product evaluation.
l Purchase License: button directs you to the Zebra online store.
l Activate license: button opens the ZebraDesigner license activation dialog. After
activating the license, this button is renamed to Deactivate License – after clicking it
and confirming the deactivation, your copy of ZebraDesigner is no longer activated.
NOTE: These segments are no longer visible after purchasing and activating the
product license.
Product level changes take effect after you restart ZebraDesigner.
If ZebraDesigner has been installed with predefined product level (i.e., the level has been
defined by the license key), product level selection is not required during first start.
l License type: is the type of license that you are using to run the ZebraDesigner.
Software information contains information about the installed copy of ZebraDesigner –
license, license key, and installed version.
4.4.4 Home Tab
Home Tab provides access to frequently used commands and settings in the following
ribbon groups:
l Clipboard: temporarily stores the selected elements, objects or groups of objects.
l Font: group lets you define the font properties.
l Action: group contains the Print button which starts the printing procedure or runs a
form.
l Management: group provides direct access to Document properties.
l The Align group options define relative horizontal and vertical positioning for the
object content.
l Object: group allows you to align, group or arrange label objects.
4.4.4.1 Clipboard
Clipboard group temporarily stores the selected elements, objects or groups of objects.
Use the selected and stored objects to transfer them from one label to another.
TIP: Copying and pasting of textual (plain text) and graphical (bitmaps) content between
multiple applications is supported.
l Paste: pastes the clipboard contents on the design surface. Multiple reuse of a single
clipboard item is allowed.
l Cut: removes the selected element(s) from the design surface and adds it to the
clipboard to be pasted elsewhere. Note that the first element is selected by clicking
it. When selecting additional elements, press and hold Shift key while clicking
these elements.
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