Yealink MeetingEye 600, MeetingEye 400 User Manual

| Contents | ii

Contents

About This Guide........................................................................................	5
Related Documents.............................................................................................................................	5
Getting Started.............................................................................................	6
Hardware of VCR20 Remote Control.................................................................................................	6
Introduction of VCR20 Remote Control...................................................................................	6
Idle Screen..........................................................................................................................................	7
Icons Introduction................................................................................................................................	8
Running the Setup Wizard................................................................................................................	10
Powering on the System...................................................................................................................	10
Powering off the System...................................................................................................................	10
Putting the System to Sleep.............................................................................................................	11
Waking up the System......................................................................................................................	11
Calling.........................................................................................................	11
Placing a Call by Entering a Number...............................................................................................	11
Placing Calls to Contacts..................................................................................................................	12
Placing Calls from Call History.........................................................................................................	12
Answering Calls.................................................................................................................................	12
Manually Answering Calls......................................................................................................	12
Answering a Call Automatically When not in a Call...............................................................	13
Answering Multiple Calls Automatically..................................................................................	13
Muting Automatically Answered Calls....................................................................................	13
DND (Do Not Disturb).......................................................................................................................	13
Rejecting Incoming Calls...................................................................................................................	14
Ending Calls......................................................................................................................................	14
Local Video Conference............................................................................	14
Creating a Conference by Inviting Contacts.....................................................................................	14
Turning off the Local Camera...........................................................................................................	15
Controlling the Local Video Conference...........................................................................................	15
Inviting Conference Participants.............................................................................................	15
Removing Conference Participants........................................................................................	15
Ending the Local Video Conference.......................................................................................	16
Using the Yealink VC Cloud Management Service Platform.................	16
Initiating Meet Now Conferences......................................................................................................	17
Viewing Scheduled Conferences.......................................................................................................	17
Joining Scheduled Conferences........................................................................................................	17
Joining a Scheduled Conference from the Conference Reminder.........................................	17
Joining a Scheduled Conference from the Conference Schedule..........................................	17
Going to Virtual Meeting Room........................................................................................................	18
Joining Conferences by Dialing the Conference ID..........................................................................	18
Turning off the Local Camera...........................................................................................................	18
Conference Control of Yealink Cloud Conferences...........................................................................	19

	| Contents | iii
Inviting Conference Participants.............................................................................................	19
Removing Conference Participants........................................................................................	19
Applying for Speaking.............................................................................................................	20
Viewing the Message List......................................................................................................	20
Leaving the Conference.........................................................................................................	20
Ending Conferences...............................................................................................................	20
Using Yealink Meeting Server..................................................................	20
Initiating Meet Now Conferences......................................................................................................	21
Viewing YMS Scheduled Conferences..............................................................................................	21
Joining Scheduled Conferences........................................................................................................	21
Joining a Scheduled Conference from the Conference Reminder.........................................	22
Joining a Scheduled Conference from the Conference Schedule..........................................	22
Joining the VMR................................................................................................................................	22
Joining Conferences by Dialing the Conference ID..........................................................................	22
Turning off the Local Camera...........................................................................................................	23
Conference Control of YMS Video Conferences..............................................................................	23
Inviting Conference Participants.............................................................................................	24
Removing Conference Participants........................................................................................	24
Applying for Speaking.............................................................................................................	24
Viewing the Message List......................................................................................................	25
Leaving the Conference.........................................................................................................	25
Ending Conferences...............................................................................................................	25
Using the Third-Party Video Conference Platforms...............................	25
Content Sharing.........................................................................................	26
Sharing Content with VCH51 Video Conferencing Hub....................................................................	26
Using WPP20 Wireless Presentation Pod........................................................................................	27
Sharing Content via WPP20..................................................................................................	27
Switching the Shared Content via WPP20.............................................................................	27
Stopping Sharing Content via WPP20...................................................................................	27
Sharing Content via Apple Device....................................................................................................	28
Sharing Content via Apple Device.........................................................................................	28
Stopping Sharing Content via Apple Device..........................................................................	29
Content Sharing by Miracast Presentation.......................................................................................	30
Using WPP20 Wireless Presentation Pod...............................................	31
Introduction of the WPP20 Whiteboard Note Toolbar.......................................................................	32
Introduction of WPP20 Note Toolbar................................................................................................	32
Receiving Shared Whiteboard or Content........................................................................................	32
Initiating Whiteboard Sharing on WPP20.........................................................................................	33
Saving the Content or Whiteboard Picture Locally via WPP20........................................................	34
Saving/Sharing Whiteboard Source Files via WPP20......................................................................	34
Importing the Whiteboard Source File via WPP20...........................................................................	35
Importing an Existing Whiteboard during a Call via WPP20............................................................	35
Configuring Camera Settings...................................................................	35

Controlling Local Cameras................................................................................................................	35
Enabling Manual Camera Control When not in a Call...........................................................	35
Enabling Manual Camera Control When in a Call.................................................................	36

Adjusting Cameras When not in a Call..................................................................................	36
Adjusting Cameras When in a Call........................................................................................	36
Tracking Mode...................................................................................................................................	36
Enabling Tracking Mode When not in a Call..........................................................................	36
Enabling Tracking Mode When in a Call................................................................................	36
Enabling/Disabling Privacy Protection...............................................................................................	37
Allowing the Remote System to Control Your Camera.....................................................................	37
Local Screen Layout.................................................................................	37
Single Screen Layout........................................................................................................................	38
Dual Screen Layout...........................................................................................................................	38
Changing the Local Screen Layout...................................................................................................	39
Specifying Content to the Secondary Screen...................................................................................	39
Recording Videos and Screenshots........................................................	39
Recording Videos..............................................................................................................................	39
Recording Local Videos..........................................................................................................	40
Recording Server Videos........................................................................................................	40
Taking Screenshots...........................................................................................................................	40
Taking Screenshots When not in a Call.................................................................................	41
Taking Screenshots When in a Call.......................................................................................	41
Managing Videos and Screenshots..................................................................................................	41
Viewing Screenshots..............................................................................................................	41
Viewing Local Recorded Videos.............................................................................................	41
Copying Screenshots or Videos to the USB Flash Drive.......................................................	42
Deleting Screenshots or Videos.............................................................................................	42
Basic Settings............................................................................................	42
Configuring the Audio Settings.........................................................................................................	42
Adjusting the Volume..............................................................................................................	42
Configuring Key Tone.............................................................................................................	43
Enabling Silent Mode..............................................................................................................	43
Muting the Microphone...........................................................................................................	43
Configuring Video Settings................................................................................................................	43
Adjusting the Monitor Display Proportion...............................................................................	43
Video Input Source.................................................................................................................	44

| About This Guide | 5

About This Guide

Thank you for choosing Yealink UHD 4K video conferencing system.

The VCS endpoint allows you to hold a 4K video conference or video call, providing excellent video call experience. It possesses outstanding features, for example, good compatibility, easy deployment, and intelligent network adaptability. The VCS endpoint can help enterprises solve the video conferencing dilemma they face, and the users can experience high-quality video conferences, as well as rich and reliable data-cooperation.

This guide is applicable to the following models:

•MeetingEye 600 video conferencing system: suitable for medium meeting room

•MeetingEye 400 video conferencing system: suitable for small meeting room

This guide can help you to quickly use your video conferencing system. Before you set up and use the phone, check with your system administrator that the IP network is ready for phone configuration and read the Quick Start Guide in the product package.

•Related Documents

Related Documents

The following table lists the documents available for the video conferencing system.

	Name	Contents	Where to	Language
			find
			On the
	Yealink MeetingEye 600 Video Conferencing	System installation and	website	English/
	Endpoint Quick Start Guide (EN,CN)	network configuration	/in the	Chinese
			package
			On the
	Yealink MeetingEye 400 Video Conferencing	System installation and	website	English/
	Endpoint Quick Start Guide (EN,CN)	network configuration	/in the	Chinese
			package
	Yealink Wi-Fi USB Dongle WF50 User Guide	Connect to Wi-Fi and	On the	English/
		providing wireless AP		Chinese
			website
	Yealink WPP20 Wireless Presentation Pod	Connect WPP20	On the	English/
	Quick Start Guide	wireless presentation		Chinese
			website
		pod to VCS
			/in the
			package
	Yealink VCH51 Quick Start Guide	Connect VCM34 to	On the	English/
		VCS	website	Chinese

Note: You can download the latest documents online: http://support.yealink.com/documentFront/ forwardToDocumentFrontDisplayPage.

| Getting Started | 6

Getting Started

This chapter introduces the basic operation of VCR20.

•Hardware of VCR20 Remote Control

•Idle Screen

•Icons Introduction

•Running the Setup Wizard

•Powering on the System

•Powering off the System

•Putting the System to Sleep

•Waking up the System

Hardware of VCR20 Remote Control

You can use the following features with VCR20 remote control:

•Initiate or join a conference

•Control conferences, for example, inviting participants or ending the conference

•Control a camera

•Record video or audio, present content, or take screenshots

•Modify the settings of VCS endpoint

The following introduces the keys of the VCR20 remote control and how to use it to enter characters.

•Introduction of VCR20 Remote Control

Introduction of VCR20 Remote Control

The features of the keys on the remote control are described as below:

| Getting Started | 7

No.	Name	Description
1	Custom Key	Customize the key function.
		The system administrator can customize the key as the Presentation key
		(the default value), the Tracking Mode key, the ScreenShot key, the Mute
		Speaker key, the Preset key, or the Camera Control key.
2	Mute Key	Mute or unmute the microphone
3	Navigation Key	• Navigate to the desired menu item.
		• Pan or tilt the camera to adjust the angle.
4	Scroll Wheel	• Scroll up or down to the desired menu item.
	(OK Key)
		• Press the key to go to the sub-menu or confirm actions
		• After selecting the video, scroll up or down to zoom in/out the video.
5	On-hook Key	• End a call or exit a conference call
		• Return to the idle screen
		• Long press to shut down the system or put the system to sleep
		• Press it to power on the system when the system is shut down but not
		powered off
6	Off-hook Key	Enter the pre-dialing screen, the dialing screen or the answering screen.
7	Back key	Return to the previous menu.
8	Volume Key	Adjust the speaker volume.

Note: The infrared sensor locates within the LED indicator of camera. Aim the remote control at the infrared sensor to operate the camera.

Idle Screen

If the video conferencing system has a Yealink Cloud account registered, the monitor (non-touch) idle screen is as below:

| Getting Started | 8

Name	Description
Time and	The time and date are displayed on the top of the screen.
Date
Site Name	The site name of the system is displayed in the top-left corner of the screen.
Status Icon	The status icons are displayed in the center of the status bar.
Register	Generally, your system administrator will pre-configure the related account
Account	information for the phone. If not, contact your system administrator.
New Meeting	Go to the Dialing screen.
Join Meeting	Enter the conference ID and password to join conferences.
More	•	Camera Control
	•	Setting
	•	File Manager
	• Go to Cloud Experience Lobby.
Conference	When you register a Yealink Meeting account or a YMS account, you can view the
Schedule	ongoing or upcoming conference.
Video Image	Display the local video image, the local PC content or the image of Whiteboard
	collaboration.
		Note: MeetingEye 600/MeetingEye 400 displays the local video image when
		you disable the privacy protection mode.

Icons Introduction

The icons displayed in the status bar of the monitor are introduced as below:

Icon Description

Network is available

Wi-Fi mode is enabled, but is not connect the wireless network

Wi-Fi mode is enabled, and is connected the wireless network

Wireless hotspot is enabled, but no device is connected to it

Wireless hotspot is enabled, and some devices are connected to the system (the number of the connected devices is displayed in the bottom-right corner)

A SIP account is registered

An H.323 account is registered

| Getting Started | 9

Icon Description

A Yealink Cloud account/YMS account is registered

A PSTN account is registered

Log into StarLeaf/Zoom/Pexip/BlueJeans/EasyMeet/Videxio platform

VCH51 video conferencing hub is connected to the device

Auto answer

Missed calls (it is displayed in the status bar of the monitor)

The volume is 0

DND (do not disturb) is enabled

Wired sharing (when a PC is connected to the VCH51 video conferencing hub)

Wireless sharing (use the WPP20 wireless presentation pod to share the content on PC and the number of the connected WPP20 is displayed in the bottom-right corner)

A USB flash drive is inserted

VPN is enabled

The device is muted

Call encryption

Record the video and the audio to your system memory

Records the video and the audio to your PC by Yealink Wireless Presentation Pod

Records the video and the audio to the USB flash drive

Dialed calls (H.323 account/SIP account/IP Call)

Dialed calls (Cloud platform)

| Getting Started | 10

Icon Description

Received calls (H.323 account/SIP account/IP Call)

Received calls (Cloud platform)

Missed calls (H.323 account/SIP account/IP Call)

Missed calls (Cloud platform)

Local directory

Yealink Cloud contacts or YMS contacts

Virtual Meeting Room (VMR)

Room system

Running the Setup Wizard

The setup wizard appears automatically at the first time when you start up the system or reset the system to factory. You can configure the initial settings, for example the language, the network, and the account, for the device by your remote control.

Powering on the System

About this task

Your system starts up automatically after you connect an electrical supply. If you power off the system using the remote control, do the following to power it on.

Procedure

Long press the Hang up key.

Your system is powered on successfully, and the LED indicator glows green.

Powering off the System

Procedure

1.Long press the Hang up key for 3s. The option pops up on the display.

2.Select Shut down.

| Calling | 11

The system shuts down immediately, and the LED on the system goes out.

Putting the System to Sleep

You can put the system to sleep immediately if you do not use it temporarily.

Procedure

1.Long press the Hang up key for 3s. The option pops up on the display.

2.Select Sleep.

The system goes to sleep immediately, and the LED on the system or the camera glows red.

Waking up the System

Procedure

On your remote control, press any button.

Calling

This section is about call operations.

•Placing a Call by Entering a Number

•Placing Calls to Contacts

•Placing Calls from Call History

•Answering Calls

•DND (Do Not Disturb)

•Rejecting Incoming Calls

•Ending Calls

Placing a Call by Entering a Number

About this task

You can dial the following contacts on your system:

•SIP URI (for example, [e-mail])

•IP address (for example, 192.168.1.15)

•H. 323 account, SIP account, Cloud account, YMS account or PSTN account

•If you register different accounts on the phone, you can use one of them to place the call, including the

Cloud account/YMS account/H.323 account/SIP account/PSTN account/H.323 IP Call/SIP IP Call

•Calling a video conference system that is set up as a virtual conference room

•If the virtual meeting room requires no password, dial the IP address of the device (for example, 10.3.6.201) or the account number to enter the virtual meeting room.

•If the virtual meeting room requires a password, dial IP##meeting password or conference meeting password@IP (for example, 10.3.6.201##123 or 123@10.3.6.201).

| Calling | 12

Procedure

1.Select Dial > Dial.

If you register a Yealink Cloud account or YMS account, select New Meeting > Dial.

2.Optional: Go to Auto at the bottom of the screen, and select the desired call type from the drop-down menu.

3.Enter the number.

4.Press to place a video call.

Placing Calls to Contacts

Procedure

1.Go to Dial > Directory.

If you register a Yealink Cloud account or YMS account, go to New Meeting > Directory.

2.Select the desired contact type.

3.Select the desired contact.

4.Press the OK key to place a video call.

Placing Calls from Call History

You can place a call from the call history. The call history includes missed calls, placed calls and received calls.

Procedure

1.Go to Dial.

If you register a Yealink Cloud account or YMS account, go to New Meeting > History.

2.Press the navigate key to select the desired call record.

3.Press the OK key to place a video call.

Answering Calls

You can manually answer the incoming calls, you can also enable the auto answer feature when the system is idle or in a call.

•Manually Answering Calls

•Answering a Call Automatically When not in a Call

•Answering Multiple Calls Automatically

•Muting Automatically Answered Calls

Manually Answering Calls

If you do not enable the auto answer or the auto answer multiway feature for the system, you can answer an incoming call manually.

Procedure

Press the Dial key or the OK key.

| Calling | 13

Answering a Call Automatically When not in a Call

You can enable the auto answer feature to answer calls automatically when the system is idle, which can avoid missing incoming calls.

About this task

Note: Auto answer feature may create security issues, for example, an unexpected caller can view your video conference room randomly.

Procedure

1.Go to More.

2.Enable Auto Answer.

Answering Multiple Calls Automatically

You can specify whether to answer a call automatically when the system is already in a call.

About this task

Note: Auto answer multiway feature may create security issues, for example, an unexpected caller could interrupt an ongoing meeting.

Procedure

1.Go to More > Setting > Basic > Call Features.

2.Enable Auto Answer Multiway.

Muting Automatically Answered Calls

You can choose to mute the local microphones when a call is answered automatically, which avoids the caller hearing the local conversation freely.

About this task

This feature takes effect only when auto answer feature is enabled.

Procedure

1.Go to More > Setting > Basic > Call Features.

2.Enable Auto Answer Mute.

DND (Do Not Disturb)

You can enable DND feature to reject incoming calls automatically. All the rejected calls will be recorded to the missed call list. To prevent callers from interrupting the active call, you can enable DND during an active call. The DND feature will be disabled automatically after the call ends.

About this task

Procedure

1.Go to More.

If you are having a call on your system, press the OK Key to open the Talk Menu and go to More.

2.Select DND.

| Local Video Conference | 14

The DND icon is displayed in the status bar of the monitor. The system will reject all incoming calls automatically.

Rejecting Incoming Calls

Procedure

Press Hang up Key or go to Reject.

Ending Calls

Procedure

Press Hang up Key.

Local Video Conference

Local video conference should involve at least three parties, and the following introduces how to initiate and control the local video conference.

You can also use the wireless Presentation Pod software to control the local video conference.

The differences between a local conference and a cloud server/YMS server conference are as below:

•The built-in MCU is integrated into the video conferencing system and provides a few conference control functions One video call with a presentation and 5-way voice calls (a conference moderator and 6 participants).

•The cloud server/YMS server conference is integrated into a separate device (such as the cloud server/ YMS server). You need to log into the Cloud account/YMS account on the endpoint. The cloud/YMS conference has more conference control functions and provides higher performance and processing capabilities than the local conference.

Note: In a cloud or YMS call, the call is merged into a local conference after you receive a new call.

Note: If you cannot invite the third contact when you in a P2P call, contact your administrator.

•Creating a Conference by Inviting Contacts

•Turning off the Local Camera

•Controlling the Local Video Conference

Creating a Conference by Inviting Contacts

You can invite contacts during a call to initiate a conference.

Procedure

1.Press the OK key to open the Talk Menu during a call.

2.Select Invite.