Xerox DocuSP 4.1 DocuSP Helpset

DocuSP Helpset DocuSP 4.1

This is the DocuSP Help Library.

The DocuSP Help Library contains information on how to use the DocuSP graphical user interface (GUI) features and functions for setting up and printing jobs, setting up the printer, controlling system-level preferences, and managing fonts, security, accounting, and many other activities. Use the Help menus or buttons located on the screens and dialogs to access addi tional information as needed.

Throughout the Help Library, you will find cross-references and links to other areas of the helpset . These links can be divided up into 3 general categories:

• Links from lists at the beginnings of chapters: These links are placed so that a user who is browsing through the Help can quickly locate topics of inter est.

• Links from procedures to sub-routines: These links are placed within ordered lists in order to break up long procedures into several shorter ones. This also enables the user to avoid working though subroutines that are not of interest to him or to her. When you click these links, you will need to click the back button on your browser to return to the main procedure.

• More Information... links: These links are placed to take nonessential information out of the main flow of the procedures, and may be ignored at the user’s discretion. Clicking these links will open a pop-up window which will disappear when you click outside the pop-up window.

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About DocuSP Print Services

The DocuSP Print Services software provides a graphi cal user interface (GUI) to the printer management , job management, and system administration functions of your Xerox printing system. In addition, depending upon which DocuSP printer you have purchased, the DocuSP GUI enables you to manage queues, adjust color image quality, and control scan and copy functions.

The DocuSP Print Services Graphical User Interface

The DocuSP Print Services software enables you to use a graphical user interface (GUI) to control all of the features and functions for your Xerox printing system.

The GUI consists of windows, tabs, and dialogs that can be accessed through buttons and menus. In addition, the user interface displays status and error messages which provide feedback on job processing.

Online Help is available through Help Conten ts or by select ing th e Help buttons on the various dialogs. Additional information is available through the customer documentation that is provided on CD-ROM with your system.

Windows and Dialogs

The DocuSP Print Services GUI is designed to enable quick and direct access to most types of dat a. Each management category (Job Manager , Printer Manager, etc.) consists of a primary manager window which displays a table of information summarizing the category. For example, when you open the Job Manager window, you will see a list of jobs and relevant information about those jobs.

Use the following guidelines when working in windows and dialogs:

• To open primary manager windows, select the desired icon on

• To view a different type of data within a service or manager

the left side of the DocuSP GUI.

window, select the tab of the topic you wish to view.

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• To view the properties of a listed item such a s a job or a q ueue perform one of the following:

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Menus

– Double-click the item. – Right-click the item and choose [Properti es...]. – Select the item and click the [Properties...] icon from the

toolbar menu.

• To view more than one manager window at a time, open the first window by selecting the icon, then right-click the icon of the additional window you wish to view. The second manager window appears in an additional window.

The DocuSP Print Services software c ont ains a number of menus which enable you to quickly access information.

• The Logon, System, Printer, Setup, Administration , and Help menus are located on the top of the interface and provide direct access to global system- level and printer control functions, and the help system.

• Pop-up menus enable you to control functionalit y at the job or queue level and can be accessed by right-clicking or doubleclicking on a particular job or list item.

Job Manager

• Feature Access Buttons (FABS): DocuSP utilizes buttons, called Feature Access Buttons, to enable you to set job properties. FABs are available from within specific tabs. Once property selections are made, your choices display on the FAB. Individual FAB descriptions can be accessed throug h the following link: DocuSP Feature Access Buttons (FABs)

The Job Manager enables you to perform a number of different tasks at the job level. You can view all the jobs in the system, including active and completed jobs, or you can display one of several possible subsets of the jobs. The Job Manager also enables you to perform operations on and select options for individual or groups of jobs within the system.Job Manager is accessed by selecting the Job Manager icon located on the left side of the DocuSP GUI. You can access the Job Manager help set through the following link:Job Management

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Queue Manager

Printer Manager

The Queue Manager enables you to create and enable new queues in which to manage jobs prio r to prin ting and to cont rol the flow of jobs to the printer. It also enables you to change the properties of a queue and to change the job accept and release status of a queue.

Queue Manager is accessed by selecting the Queue Manager icon located on the left side of the DocuSP GUI.

The Printer Manager enables you to manage functions of the printer. You can manage paper trays and paper stock, set global finishing options, enable stack ing, identify stock siz e checking, set unfinished offset stacking, and clear printer faults.

Printer Manager is accessed by selecting the Printer Manager icon located on the left side of the DocuSP GUI. You can access Printer Manager through the following link: Printer Manager

Color Manager

The Color Manager enables you to monitor and control all of the color printing features of the system. Col or Management is a process that attempts to match color across input, display, and output devices by referencing their color reproduction to a known standard using Internati onal Color Consortium (ICC) profiles. Color management tools are used to convert between devicedependant RGB (Red, Green, Blue) and CMYK (Cyan, Magenta, Yellow, Black) color sp aces to a device independent color spac e in order to match colors by adjusting for differences between device color gamuts. The Color Manager contai ns multipl e lev els of color management, tailored for both novice and skilled user s.

Color Manager is accessed by selecting the Color Manager icon located on the left side of the DocuSP GUI.

System Management and Configuration

System Management and Configuration includes information on system controls, such as powering the system on and off. System configuration operations include managing network gateways, performing diagnostics, and setting system preferences.

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System management and configuration settings are accessed by using the System and Setup menus located at the top of the

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Printer Configuration

Administration

DocuSP GUI. You can access the System and Setup menus through the following links: The System Menu, The Setup Menu

Printer Configuration functions are accessed using the DocuSP Printer menu. Printer configuration includes information on powering the printer on and off, setting the Power Saver mode, and the selections made through Printer Switches. You can access the Printer menu helpset through the following link: The Printer Menu

The Administration functions of the DocuSP software enable a System Administrator to control resources, fonts, accounti ng, and billing. You can access the Administration menu helpset through the following link: Administration.

NOTE: Billing is only applicable for monochrome products.

Printer Message Field

Button Guide

The Printer Message field at the top of the DocuSP Print Services window displays status messages for the printer.

• OK saves all changes to a tab or dialog and closes the active window.

• Apply saves all changes to a tab or dialog without closing the window. You do not need to select Apply before selecting OK to save changes.

• Cancel enables you to close a dialog or window without saving changes.

• Close enables you to exit a dialog or window; changes you have made are saved.

• Reset is available on some GUI screens. Reset enables you to restore previous settings without leavi ng the GUI screen, in the event that the changes you have made are incorrect.

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Keyboard Accessibility and Shortcuts

The DocuSP controller enables you access and control the features and functions for your Xerox pri nting system using the keyboard. You can navigate the system, activate fields within various GUI screens, and select prin ting properties.

Using the keyboard to access the printing system

The following tables describe keyboard a ccessibility options and shortcuts.

• Common Keyboard Shortcuts: Presents frequently used keyboard shortcuts that are available throughout the user interface.

• DocuSP Activation and Navigation Keys: Contains DocuSP specific keystrokes that enable you to interact with the components and features of the printing system.

• Mnemonics: Mnemonics are keyboard shortcuts using an <Alt> and letter key combination that access commonly used DocuSP features.

Common Keyboard Shortcuts

Keyboard Selection Action

Tab Navigates to the next available component. Shift-Tab Navigates to the previous available component. Control-Tab Navigates to the next available component even if the component accepts

the tab command. An example would be escaping from a table once a table element becomes available.

Shift-Control-Tab Navigates to the previous available component even if the component

accepts the tab command. An example would be escaping from a table

once a table element becomes available. Left Arrow Moves left one character or component. Right Arrow Moves right one character or component. Up Arrow Moves up one line or component. Down Arrow Moves down one line or component. Page Up Moves up one pane of information. Page Down Moves down one pane of information. Home Moves to the beginning of the data field. In a table, moves to the beginning

of the row.

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Keyboard Selection Action

End Moves to the end of the data field. In a table, moves to the last cell in a row. Control-Enter or

Control-Return Escape Exits a menu or dialog box without changes. Spacebar Activates the component that has keyboard focus.

Activates the default command button.

DocuSP Navigation and Activation Keys

Contains DocuSP specific keystrokes that enable you to interact with the components and features of the printing system.

Compon ent T ype

Split Pane

Mode Indicator

Keyboard

Selection

F6 Moves the focus between the panes to the first available element in the

pane.

F8 Gives focus to the splitter bar. Arrow, Home and End keys can be used to

move the bar. Arrow keys give fine control of movement. The Home and End keys effectively hide an entire pane from view.

Control-D Puts focus on the first mode indicator, from which you can display the tool-

tip. This can include one or more of the following modes: MICR, Secure, Job Fault, Diagnostic, Remote Workflow, and Logging.

Action

Status Area

Content Area

Tab Pane Control-Up

FABs Control-Shift-

Control-P Pauses the printer on production printer systems. Pauses the printer and

Control-N Pauses the scanner on production printer systems. Control-U Unload button Control-A Clear All button. Available only on non-production printer systems. Control-S Start button (Copy, Scan to Digital, and Print Services)

Arrow Arrows Moves between tabs. Control-Page UpMoves to the previous tab, preparing to enter the first available component

Control-Page Down

Left Arrow / Control-ShiftRight Arrow

scanner on non-production printer systems.

Puts focus at the selected tab.

in the tab. Moves to the next tab, preparing to enter the first available component in

the tab. Moves the focus between a FAB and the first available element within that

FAB.

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Compon ent T ype

Tables Tab Moves focus one cell to the right. If the table cells are selected, the focus

Keyboard

Selection

should wrap, left to right, top to bottom and then back to the top of the selected region.

Shift-Tab Moves focus one cell to the left. With cell selection, Shift-Tab behaves

similarly to Tab, but in the reverse order.

Return/Enter Move focus one cell down, row selection follows focus. At the bottom of a

table, focus wraps to the top of a column. If more than one cell is selected, the focus moves to each selected column in turn and then repeat from the beginning.

Action

Tables Shift-Return/

Shift-Enter

Up/Down Arrow

Left/Right Arrow

Page Up/ Page Down

Control-Page Up/ ControlPage Down

Home/End Deselects the current selection. Moves the focus to first/last cell in a row

Move focus one cell up, row selection follows focus. At the top of a table, focus wraps to the bottom of a column. If more than one cell is selected, the focus moves to each selected column in turn and then repeat.

Deselects the current selection and moves the focus up/down one cell, reestablishing row selection in the focused cell row.

Deselects the current selection and moves the focus left/right one cell.

Deselects the current selection. When no vertical scrollbar is visible, it moves the focus and the row selection to the last/first row in a table. The focused cell remains in the same column that it originated. When a vertical scrollbar is visible, it scrolls the table up/down one row and re-establishes the selected row as the last/first visible row in the table. The focus is moved, within its current column to the newly selected row.

Deselects the current selection. When the horizontal scrollbar is not visible, it moves the focus to the first/last cell in the row and re-establishes the row selection where the focused cell resides. When a horizontal scrollbar is visible, it scrolls the table left/right to make the first incomplete displayed column visible and places the focus in that column. Row selection is reestablished in the focused cell row.

and re-establishes the row selection in the focused cell row.

ControlHome/ Control-End

Control-A Select all rows in a table.

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Deselects the current selection. Moves the focus to first/last row in the table within the same column where the focus originated and reestablishes the row selection.

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Compon ent T ype

Keyboard

Selection

Action

Tables Shift-Up

Arrow/ Shift-Down Arrow

Shift-Page Up/ ShiftPage Down

Control-Shift Home/ Control-Shift End

Spacebar Presents a popup menu, if one exists. Control-Right

Arrow/ Control-Left Arrow

Extend selection up/down one row in the table.

Extend selection up/down one "table page" at a time. When the vertical scrollbar is not visible, it moves the focus and row selection to the last/first row in the table. The focused cell remains in the same column in which it originated. Row selection is established from the original row in which the focus resided to the row in which the focus has been moved. When a vertical scrollbar is visible, it scrolls the table up/down one row and moves the focus within its current column to the newly visible row. Row selection is established from the original row in which focus resided to the row in which the focus has been moved.

Extend selection from the current row where focus resides to the beginning/end of table. Focus does not move.

Move a table column where the focus resides right/left one column in the table.

Shift-Up Arrow/ Shift-Down Arrow

Control-ShiftUp Arrow/ Control-ShiftDown Arrow

Extend selection up/down one row in table.

Sort column where the focus resides in ascending/descending order. This assumes that the table has sorting activated.

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Compon ent T ype

Keyboard

Selection

Action

Lists Up/Down

Arrow Page Up/

Page Down

Home/End Moves the focus and selection to the first/last element in the list. Control-A Select all elements in list. Shift-Up

Arrow/ Shift-Down Arrow

Shift-Page Up/ Shift-Page Down

Shift-Home/ Shift-End

Scrollbars

Up/Down Arrow

Deselects the current selection and moves the focus up/down one element re-establishing selection on the focused list element.

Deselects the current selection. When the vertical scrollbar is not visible, it moves the focus and element selection to the last/first element in the list. When a vertical scrollbar is visible, it scrolls the list up/down one row, and moves the focus and element selection to the last/first visible element in the list.

Extend selection and focus up/down one list element at a time.

Extend selection up/down one "page view" at a time. Focus moves to the bottom/top of selection.

Extend selection to the top/bottom of the list. Focus moves to the top/ bottom of the list.

Scroll viewing window up/down one row at a time.

Pop Up Menu

Pulldown menu

Page Up/ Page Down

Home/End Scroll viewing window to the top/bottom of a displayed component, such as

Space/Enter Select the menu item with focus. Up/Down

Arrow Right Arrow If focus is a cascading menu element, it opens a cascading menu. Left Arrow If focus is a cascading menu element, it closes a cascading menu. Esc Exit pop-up menus. Space/Down

Arrow Up/Down

Arrow Esc Exits the pull-down menu.

Scroll viewing window up/down one "page view" at a time.

a tree, table, or list.

Move focus to a previous/next menu item.

Activates the menu.

Moves focus and selects previous/next menu item.

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Compon ent T ype

Keyboard

Selection

Action

Menu Bar

Directory Tree

F10 Activates the menu. Up/Down

Arrow Space/Enter Selects focused menu item. Esc Exits the menu bar. Up/Down

Arrow Left/Right

Arrow

Page Up/ Down

Home/End Moves to the first/last element in the tree. Control-Left

Arrow/ Control-Right Arrow

Control-Page Up/ ControlPage Down

Moves focus to previous/next menu item.

Moves focus and selection up/down one row in the directory tree.

Moves focus left/right one column in the directory tree. If a closed folder is selected the right arrow opens the folder when it is not empty. If the folder is open and selected, the left arrow closes the folder.

Moves up/down one page view. The first available component in view gets the focus and selection.

Moves focus up/down one row in the directory tree.

Moves up/down one page view. The first available component in the view gets focus and selection.

ControlHome/ Control-End

Spacebar Selects the element in the directory tree where the focus is activated.

Tool Tip Control-F1 Displays a tool tip if one is attached to the focused component.

Control-F!/ Esc

Moves to the first/last element in the tree.

Hides a tool tip.

Mnemonics

Mnemonics are keyboard shortcuts used to access commonly used features using an <Alt> and letter key combination. Entries marked with an asterisk (*) are second-level commands and are only available after entering the first level. Using <Alt> closes an open menu, which prevent s the use of an <Alt >-l etter combi nation

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within menus.

Alt + Letter Destination

Menus L Top level of Logon menu *L *Logon *F *Logoff M Top level of System menu *P *Pause Processing

Ctrl-Shift-P is an accelerator combination, which does not require the user to open the System menu.

*R *Resume Processing

Ctrl-Shift-R is an accelerator combination, which does not require the user to

open the System menu. *D *Service Diagnostics *S *Shutdown

Ctrl-Shift-S is an accelerator combination, which does not require the user to

open the System menu. I Top level of the Printer menu E Top level of the Setup menu A Top level of the Administration menu H Top level of the Help menu Pathways C Copy Service S Scan to Digital Service P Print Service J Job Manager Q Queue Manager T Printer Manager Content Area R Reset button on Copy, Scan to Digital, and Print Services B Build Job button on Copy, and Scan to Digital Services O Continue Build Job buttons N End Build Job button Esc Cancel Build Job Child

Window Controls

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Alt + Letter Destination

O OK button R Reset button A Apply, Add insert, Add Exception, or Add Cover H Help access

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Job Manager

Job Management

Job management allows you to perform job management tasks including printing, proofing , holding, and forwarding jobs, and changing job properties.

The Job Manager enables you to perform a number of different tasks at the job level. You can view all the jobs in the system, including current and completed jobs, or you can display one of several possible subsets of the jobs. The Job Manager also enables you to perform operations on, and select options for, individual jobs or groups of jobs wit hin the system.Access Job Manager by selecting the Job Manager icon located on the left side of the DocuSP GUI.

The Job Manager Window

The Job Manager main window is composed of menus and tabs. The tabs display jobs in the system in various states. Each tab — Current or Completed — enables you to view a different type of job. By changing the selection in the Queue drop-down menu, you can filter the selection to view the jobs in all queues or just jobs within a single queue.

NOTE: To rearrange the job data elements in the job list s (such as Job ID, Type, etc.), select a column headi ng and drag it t o another location in the column row.

• Current: The Current tab presents a list of active and inactive jobs.

– Active Jobs: The Active Jobs field displays a list of all the

jobs that are currently being received, are in the queue waiting to print, are printing, or are in the process of being saved.

– Inactive Jobs: If a job is unable t o print because i t is being

held, or due to a fault or other error, it is automatically moved to the Inactive Jobs field of the Current tab field.

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NOTE: Once a job is saved it is no longer an active job.

• Completed: The Completed tab lists a maximum of 500 jobs

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that have been printed. Listed jobs beyond the 500 maximum allowed are automatically deleted from the sys tem. The maximum number of listed completed jobs may be lowered to 50 if the option to “Retain PDL files” is enabled. This option allows you to change properties and then print jobs that have completed printing and reside in the Completed tab. For information about “Retain PDL files of the last 50 jobs” see Setting the Job Policy.

NOTE: A utility called “setretainPDL” exists that enables you to set the number of ret ai ned PDL’s from 1 to 100. Instructions for using this util ity are provided in t he DocuSP Getting S tarted Guide. Within the DocuSP GUI, the set ting is hard-coded to 50 PDL’ s. Dependi ng on the size of th e retai ned jobs and the size of the internal hard drive on your sy stem, a lower value may be more appropriate. Users employing the setretainPDL utility should be aware that disk capacity monitoring is the responsibility of the end user.

• Content menu: The Content menu contains job options that are accessed frequently. The content menu is available regardless of which tab is active.

– Job: The Job pull-down menu enables you to perform job

management tasks such as proofing, deleting, or holding jobs, and releasing jobs to print. This menu also enables you to set or change the job properties. All selections within the Job pull-down menu are also available by rig htclicking a job in Job Manager or by selecting an icon from the toolbar. For additional information on job menu selections see Job Manager menus.

NOTE: The Job menu within the Completed tab displays only Properties and Delete selections if the Retain PDL files is not enabled.

– View: This tab is av ailable when you ar e withi n the Current

and Completed tabs. The View pull- down menu presents the following selections:

– Job list display: You can determine the job list display

by selecting or deselecting job list t itles. If deselected, the item is removed from the job list row.

– Show T oolbar: Selecting this option displays an

assortment of tools that correspond to common tasks.

– Hide Toolbar: This option, which is only available

when the toolbar is displayed, toggles the display of the toolbar off.

– Select All Active: Highlights all currently active job s

within each tab.

– Select All Inactive: Highlights all currently inactive

jobs within each tab.

– Clear All: Deselects all jobs curr ently highlighted in the

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The Job Lists

Job list.

– Redisplay: This option refreshes the contents of the

job list.

– Toolbar: Toolbar icons enable you to access frequently

used features. Each tab contains specific toolbar selections. Move the cursor over each icon to see a

description. – Pause: Stops the printer from processing. – Unload: If your system contains a stac ker, this allows you

to unload the stacker to remove completed output prior to

the stacker delivering the output when it is full. – For Queue: Displays jobs for a selected queue. All

Queues displays all jobs on all queues.

The job lists display all of the jobs in the system. Each row represents a job and contains information about that job. Job List columns can be rearranged by selecting a column heading and dragging it to another location in the col umn row. You can manag e job list selections from the V iew pull-down menu within the Current or Completed tabs.

Job Manager menus

The job lists display the follo wing i n formation by default:

• Job ID: The number identifier of the job assigned by the system when the job is received.

• Queue: The name of the queue to which the job was sent.

• Job Name: The file name of the job.

• Sender: The logon user name of the person who sent the job from the client or host. If the job is a Saved job, the sender is listed as Reprint.

• Submission Time: The date and time the jo b was received by the controller.

• Status: Shows the status of the job; for example, Receiving, Ineligible, or Faulted.

The Job Manager menus enable you to perform job management tasks such as forwarding, deleting, or holding jobs, and releasing jobs to print. These menus also enable you to set or change the job properties.

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The options followed by ellips es (...) open additional windows for job management tasks. To access a Job menu, select a job and perform one of the following:

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• Right-click a job in the job list

• Click the Job pull-down menu

• Select an icon from the toolbar

The options vary based on which Job Management tab is active and your printer configuration. The Job menus may contain the following options.

• Properties: Opens a window containing a series of tabs that display all of the current settings for the job. Many job management tasks are performed by modifying the job properties.

• Preview/Preview Range: Generates a preview look of the job. This feature is available for PostScript, PDF, and TIFF formats. A PostScript lic ense is required to access t his feature. If a PostScript license is not present on the system, this menu option is grayed out.

NOTE: VIPP and PPML jobs cannot be viewed using this feature; if you attempt to view these job types, an error message displays.

• Release: Allows the selected Held jo b to be pri nted. The j ob is placed immediately after all printing or pending jobs.

• Hold: If a job has been submitted to print and you wish to delay printing of the job, you can place th e job on hold. The job will be moved to the Inactive Jobs list. When a job is held it needs to process again befor e is can be pr inted. Print ing star ts at the beginning of the job.

• Promote: Promoting a job enables you to move the selected pending job above all other pending jobs in the queue. The promoted job prints immediately after other previously scheduled print jobs.

• Print Now: Interrupts a currently printing job to print the selected job.

• Proof: Prints one copy of the job and retains the job in the system for additional printing. Proof jobs will interrupt any currently printing job.

• Forward: Allows you to forward a job from one DocuSP system to a second DocuSP system.

• Move: Allows you to move a job to another queue.

• Delete: Terminates printing of the selected job and removes the job from the system.

• Cancel: Terminates printing of the selected job and removes the job from the system.

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NOTE: Selecting [Cancel] within the feature dialog windows does not remove the job from the system.

• Sizing arrow buttons: The small arrow buttons located immediately above the Inactive Jobs field all ow you to adjust

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Job Properties Window

the size of the Active or Inac ti ve jobs f ield s. Cl ick t he up-arr ow to increase the display size of the Inactive jobs field. You can also left-click on the arrow bar to drag and set the desired siz e of the field.

The Job Properties window contains Feature Access But tons (FABs) that are incorporated within t abs and are designed to adjust properties and expedite printing. For additional information about FABs see DocuSP Feature Access Buttons (FABs).

To access job properties you can double-click a job, or select a job and perform one of the following:

• Right-click a job and select [Properties...].

• Select [Properties...] from the Job pull-down menu.

• Select the [Properties... ] icon from the toolbar.

The Job Properties window contains the following selections:

• The Settings tab: Enables you to view settings for pages to print, job format, print destination, job progress, and Administrative Pages.

• The Stock Tab: Enables you to select stock properties for the job.

• The Output Tab: Enables you to select sides imaged, output location, finishing, collation, slip sheets, layout, options.

• The Image Quality Tab: Contains darkness, print quality, resolution, color, and halftone options.

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• The Image Edit Tab: Presents features that allow original images to be modified for output. Selections are i mage shift and rotation.

• The Special Pages Tab: Contains features that enable you to create and edit exception pages, inserts, and covers.

• The Time Stamps Tab: View job submission details.

• The Faulted Tab: This tab becomes active when a job faults. A job faults when it contains errors or when there is a problem processing the job.

• The Ineligible Tab: This tab becomes active when a job requires a resource to pri nt as programmed. An ineli gible job is one that cannot be printed because it lacks a resource required for printing.

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In addition to tabs and FABs, the Job Properties window contains a Content panel that contains the following fields and buttons which are available regardless of the tab se lected:

• Quantity: Displays the quantity of job sets to be printed.

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• Job Name: Displays the job name. This field can be edited.

• Status: Details whether the job is printing, pending, faulted, held, completed, or being saved. This field is read only.

Option conflict gray-out feature

In an effort to help prevent you from selecting conflicting features on the same tab, DocuSP utilizes an option confl ict gray-out feature. For example, if you select a Stapling/Finishing option of “Staple,” the Output Location changes to a location that supports your finishing selection. The Output Locat ion menu is grayed-out until you select a finishing option that is supported by multiple sources. This prevents the job from fau lting and prevent s you from having to locate the conflicting features.

NOTE: Due to Java limitations this feature cannot gray-out individual selections within a pull-down menu. Conflicts resulting between tabs and within pull-down menus are detected using the Programming Conflicts dialog. If a conflict occurs, the Programming Conflicts di alog opens. The conflict i s described and instructions are presented on how to resolve it .

Printing Jobs

Printing jobs and managing job properties

Job Manager is designed to give you easy access to printing jobs and managing job properties.

For certain tasks you can sel ect more than one job by performing one of the following:

• Press and hold down the <CTRL> (Control) key and select each individual queue by left-clicking the mouse.

• To select multiple files that are adjacent to one another, press and hold down the <SHIFT> key and select the first and last file names that you want from the list. This highlights the first and last file name lines and all lines in between.

You can perform the following tasks within Job Manager:

• Releasing a single job to print

• Changing Job Properties

• Renaming a job

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• Holding a print job

• Releasing a held job to print

• Pause and resume a job

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• Deleting a job

• Cancelling a job

• Previewing a job

• Moving a job

• Forwarding a job

• Setting up a printing system name for job forwarding

• Print Now (interrupting a job to prin t another job)

• Printing a proof job

• Promoting a job

• Saving a job

• Printing a saved job

Releasing a single job to print

You can release a job for printing from the Current tab, or if the Retain PDL option is enabled you can release jobs from the Completed tab. See Multiple job submission if you want to submit more than one job for printing.

To release a single job to print:

1. Open Job Manager.

2. Select a job and perform one of the following:

• Right-click the job and select [Release] from the menu.

• From the Job pull-down menu select [Release].

• Select the [Release] icon from the toolbar.

Multiple job submission

DocuSP allows you to submit and print multiple jobs. You can perform Print, Proof, and Print Now options.

NOTE: While there is no hard limit to the amount of jobs that you can submit, performance may be i mpact ed if you submit hund reds of jobs.

To submit and print multiple jobs:

1. Open the Job Manager .

2. If desired, select the queue that you want to use to print the selected jobs from the For Queue menu.

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3. Select multiple jobs by performing one of the followi ng:

• Press and hold down the <CTRL> (Cont rol) key and select

each individual job.

• To select multiple files that are adjacent to one another,

press and hold down the <SHIFT> key while choosing the first and last file names you want to select. This highlights

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the first and last file name lines and all lines i n between.

4. Right-click within the selected j obs and choose from the following:

• Release: Prints the selected jobs.

• Proof: Prints one copy of each job and retai n s the jobs in

the queue for additional printing. Proof jobs interrupt any currently printing job.

• Print Now: Interrupts any currently printing j obs to print the

selected jobs.

Changing Job Properties

You can modify the properties of jobs submitted to the DocuSP controller by opening Job Manager and performing one of the following:

• Double-click a particular job to open the Job Properties window.

• Right-click a job and select [Properties...].

• Select a job and choose [Properties...] from the Job pull-down menu.

• Select a job and click the [Properties...] icon from the toolbar.

Renaming a job

To rename a job:

1. Open Job Manager.

2. Double-click a job in the Active Jobs or Inactive Jobs fi eld. You can rename Completed jobs if the Retain PDL Files of t he last 50 jobs is enabled. For additional information about Retain PDL Files of the last 50 jobs see Setting the Job Policy.

3. Left-click at the beginning of the current name in the Job Name field.

4. Use the <Delete> key to manually delete the name from the Job Name fie ld.

5. Type the new job name, and select [OK], or continue setting job properties.

Holding a print job

If a job has been submitted to print and you wish to delay printing of the job, you can place the job on hold. When a job is held it needs to process again before it can be printed. As a resul t, you can change job properties when a job is in the held state.

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To hold a print job:

1. Open Job Manager.

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2. Select the job you want to put on hold in the Acti ve or Inactive Jobs list and perform one of the following:

• Right-click and choose [Hold] from the menu.

• From the Job pull-down menu select [Hold].

• Select the [Hold] icon from the toolbar. If the job you held was in the Active Jobs list, the job is moved

to the Inactive Jobs list until further action is taken.

NOTE: Consider pausing jobs instead of holding jobs when you need to make an adjustment, such as changing the toner . When a job is held it needs to process again before it can be printed. This is not the case when pausing the job

Releasing a held job to print

If a job has been put on hold and you now want to print the job, you can release the job to print. When a job is held it needs to process again before it can be printed. Printi ng starts at the beginning of the job.

To release a held job to print:

1. Open Job Manager and select the Current tab.

2. From the Inactive Jobs li st, select a job and per form one of t he following:

• Right-click the held job you want to print and choose

[Release] from the menu.

• From the Job pull-down menu select [Release].

• Select the [Release] icon from the toolbar.

Pause and resume a job

When a job is paused it stops the printing or scanning process. Consider pausing the printer instead of holding jobs when you need to make an adjustment, such as changing the t oner. Paused jobs do not process again. When a job is held it needs to process again before it can be printed.

To pause and resume a job:

1. From the Content menu select [ Pause] , which is locate d in t he upper right corner of the main GUI screen.

2. To resume the printing process select [Resume].

•

Deleting a job

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Deleting a job removes the job from the system.

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To delete a job:

1. Open Job Manager.

2. Click on a listed job.

3. Delete the job by performing one of the following:

• Right-click the job and select [Delete].

• Select a job and choose [Delete] form the Job menu.

• Select the [Delete] icon from the toolba r.

4. Select [Yes] to remove the job from the system.

Cancelling a job

Cancelling a job terminates printing of the selected job and removes the job from the system.

To cancel a job:

1. Open Job Manager.

2. From the Current or Completed tab select a job and perform one of the following:

• Select [Cancel] from the Job pull-down menu.

• Right-click the job and select [Cancel].

• Select the [Cancel] icon from the toolbar.

3. Select [Yes] to confirm your action.

NOTE: Selecting the [Cancel] button within the fea ture dialog windows does not remove the job from the system.

Previewing a job

NOTE: A PostScript license is required to access this feature. If a PostScript license is not present on the system, this menu option is grayed out.

PostScript, PDF, and TIFF format jobs can be previewed prior to submitting it to print. An entire job or a select range of pages can be previewed. This allows you to view the job and make any changes before the job is submitted for final printing.

NOTE: VIPP and PPML jobs cannot be viewed using this feature; if you attempt to view these job types, an error message displays.

To preview a job:

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1. Open Job Manager and select the Current tab.

2. Select the PostScript, PDF, or TIFF format job you want to preview from the Active or Inactive Jobs list.

3. Preview shows the entire job , while Pr eview Range al lows you to select a range of pages to view. Select [Preview] or [Preview Range] by:

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• Right-clicking a job.

• Selecting a job and using the File pull-down menu.

• Selecting a job and using the toolbar ic on.

4. If Preview is selected, then the preview process begins (go to Step 5). If Preview Range is selected perform the following:

a. Select [All] if you want to previ ew the entir e job. Thi s is the

default selection.

b. If you want to preview a range of pages, clear [Al l] and

enter the page range in the fields.

c. You can use the default size di splay or you can select a

size by clearing the [Default] checkbox. The following fields become active:

– Select a unit of measure. – Select a paper size from the pull-down menu. If

[Custom] is selected, you can enter values in the Width and Height fields.

d. Click [OK] to exit the dialog window. The preview range

process begins.

5. Once the preview process is complete, the job you selected displays in the Preview dialog window. Page icons display for each page of the job. You can scroll to each p age or selec t the page icon and go directly to that page.

You can perform the following actions by selecting from the icons and menus located at the top of the Preview dialog window . Move the cursor over each icon to get a description . If more than one page is generated, you can select pages you want to view by clicking a page icon located to the left of the viewed image. The following options are available:

• Move to the first or last page of the job.

• Move to the previous or next page of the job.

• Enter a specific page number to view. Total job pages is

indicated to the right of the page number field.

• Select viewing options:

– Zoom percentages from the pull-down menu: 100%

reflects the actual size of the document.

– Actual Size: The view is shown as the actual size of the

document. The size percentage changes to 100%.

– Fit To Window: The image fits within the Preview

window . The size percentage changes to reflect the current view.

– Fit To Width: The image fits the width of Preview

window . The size percentage changes to reflect the current view.

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• Rotate the job left or ri ght.

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6. Click [Close] to exit the Preview dialog window .

Moving a job

Moving a job allows you to place the job in another queue. To move a job:

1. Open Job Manager and select the Current tab. You can move Completed jobs if the Retain PDL Files of the last 50 jobs is enabled. For additional information about Retain PDL Files of the last 50 jobs see Setting the Job Policy.

2. Right-click a job and select [Move...] .

3. Select a queue from the list and click [OK]. The job is moved to the selected queue.

Forwarding a job

Job forwarding allows you t o send a job f rom a DocuSP sys tem t o another printing system.

To forward a job:

1. Open Job Manager and select the Current tab. You can forward Completed jobs if the Retain PDL Files of the last 50 jobs is enabled. For additional information about Retain PDL Files of the last 50 jobs see Setting the Job Policy.

2. You can forward an individual job or multiple jobs.

• To forward an individual job, right-click a job in the Active

or Inactive Jobs list and select [Forward...]. Alternatively, you can click on a job and select [Forward...] from the Job pull-down menu.

• To forward multiple jobs perform one of the following:

– Press and hold down the <CTRL> (Control) key and

select each individual job. Right-click within your selection and select [Forward...].

– To select multiple jobs that are adjacent to one another,

press and hold down the <SHIFT> key while selecting the first and last job names you want to select. This highlights the first and last job name lines and all lines in between. Right-clic k withi n yo ur s ele ction a nd sel ect [Forward...].

3. From the Forward Job dialog window, select the job forward location from the Printing Syst em Name pull-down menu. If the printing system has not been defined s ee Setting up a p rinting system name for job forwarding.

4. Type the Queue Name in the corresponding text field.

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5. If you want the job to remain on the initiating DocuSP system after it is forwarded, select [Retain Job After Forwarding]. To remove the job from the initiating queue after it is forwarded,

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clear [Retain Job After Forwarding].

NOTE: There is no error recovery for forwarded jobs. Therefore, if a network problem or connecti vity issue occurs during Job Forwarding, the original system will not raise a failure indicator. Because of thi s condition, it is best to retain a copy of a critical job at the source system.

6. If desired, select [Job Ticket]. The Job Forwarding feature allows you to include or exclude the Xerox Jo b Ti cket when the job is forwarded to another printer. The benefit of this option is to allow control over which job attributes are maintained between the originating printer and the destination printer.

An example of when to include the job ticket would be when forwarding to a DocuSP based printer at software level 3.x or higher and the job has been programmed with a Xerox Job Ticket or the job has been programmed with special programming instructions such as exception pages or color attributes.

Examples of when to exclude the job ticket are:

• when forwarding to a non-DocuSP based printer that does

not comprehend the XPIF job ticket format,

• when forwarding a job to a printer with a DocuSP version

of 2.x or earlier that does not comprehend the XPIF job ticket format.

• the job contains PDL programming information such as

through setpagedevice commands within PostScript,

• when jobs include subset finishing,

7. Click [Forward]. The status of the job displays in the Forward Status field.

NOTE: A job must be completely spooled before it can be forwarded. Str eaming, Fast Reprint , and online jobs cannot be forwarded. Jobs are “held” by the system and then forwarded to the next device. If a job is eligible to be forwarded (i.e. the job is not a streaming job, etc.), the Job Forwardi ng GUI changes the job status to “Held” and a Job Forwarding dial og opens; otherwise an error dialog is displayed.

The following are limitati ons a nd notes associated using the Job Forwarding feature:

• There is no error recovery for forwarded jobs. Therefore, if a network problem or connectivity issue occurs during Job Forwarding, the original system will not raise a failure indicator . Because of this c ondition, it is best t o retai n a copy of a critical job at the source system.

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• Forwarding of jobs that require file referencing are not supported by the Job Forwarding GUI; referenced images are not accumulated and moved.

Examples of this type of file are:

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– FreeFlow jobs (*.rdo) – VIPP jobs – GetTiff Macro jobs – Fast Reprint Format (FRF) jobs

NOTE:These jobs can be successfully forwarded using common mount points bet ween systems; i n this c ase, both systems can “see” the mounted drive.

• IP numbers alone are not supported; a printing system name is required. Job Forwarding uses the printer name to look up the IP address of the receiving controller. The names and addresses of the intended recei ving cont rollers must be i n the / etc/hosts file of the sending controller when a name service is not running.

• Job Forwarding is enabled automatically for the System Administrator and the Operator.

• Jobs forwarded to systems without some features, for instance, a job forwarded with binding, to a printer that does not support binding, will display a job ticket error stating that the function is not available on the receiving device.

• The controller does not al low the user to cancel the forwar ding operation after it begins.

• Accounting is not supported. The forwarding controller does not keep a record of forwarded jobs.

• Sp e cific resources, including f onts, forms, JDLs, JDEs and TIFF images of a job, are not forwarded.

Setting up a printing system name for job forwarding

Prior to forwarding a job, a receiving printing system must be defined by the System Administrator. Once the receiving printing system is defined it can be edited and deleted.

To set up a printing system for job forwarding:

2. Right-click a job in the Active or Inacti ve job list and select [Forward...]. The Forward Job dialog window opens.

3. Click [Setup...].

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4. Click [Add...].

5. Enter the Printing System Name and Host Name or IP Address in the appropriate fields.

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NOTE: IP numbers alone are no t supported; a prin ting s ystem name is required. Job Forwarding uses the printer name to look up the IP address of the receiving controller. The names and addresses of the intended recei ving controll ers must be in the /etc/hosts file of the sending controller when a name service is not running.

6. Select [Apply]. The printing system information displays in the Printer Setup dialog window.

7. Click [Close] twice to exit the dial og windows and ret urn to the Job Forward screen.

To edit and/or delete a printing system used for job forwarding:

2. Right-click a job in the Active or Inacti ve job list and select [Forward...]. The Forward Job dialog window opens.

3. Click [Setup...]. To delete a job forward printing system: a. Right-click a printing system and select [Delete].

Alternatively, you can select a printing system name and click the [Delete] button.

b. Confirm your action by clicking [Yes]. The printing system

is removed from the Printer Status dialog window. To edit a job forwarding printing system: a. Right-click a printing system and select [Edit...].

Alternatively, you can select a printing system name and

click the [Edit...] button. b. Make changes and select [OK]. Your changes display in

the Printer Status dialog window.

4. Click [Close] twice to exit the dial og windows and ret urn to the Job Forward dialog window.

Print Now (interrupting a job to print another job)

The Print Now feature allows you to in terrupt a job that i s currentl y printing in order to print a different job or jobs. Afte r all Print Now jobs have completed printing, the contr o ller resumes printing the original interrupted job.

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To use Print Now:

1. Open Job Manager and select the Current tab.

2. Select a job and perform one of the following:

• Right-click the job and choose [Print Now] from the menu.

• From the Job pull-down menu choose [Print Now].

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• Select the [Print Now] icon from the toolbar. The selected job prints.

NOTE: A newly assigned Print Now job will not interrupt an active Print Now job. The newest Pr int Now job is added to t he end of the active interrupt jo b list . Any Print Now j obs requiri ng unavailable resources (s uch as special medi a or finis hing), are ineligible and will not be schedul ed as a Print Now job until the resource is made available.

Promoting a job

Promoting a job enables you to move the selected pending job above all other pending jobs in the queue. The promoted job pr ints immediately after other previously scheduled print jobs. Consider the following examples when promoting a job:

• Single-queue environment: The job you promote is placed above all other pending jobs.

• Multi-queue environment: If 20 jobs are scheduled to print from a different queue than the one you used to promote your job, the job you promote will be the 21st job to print.

• A job must have a status of Pending before it can be promoted.

1. Open Job Manager and select the Active Jobs tab.

2. Right-click the pending job you want to promote and choose [Promote] from the menu.

NOTE: Consider using the Print Now feature i f you need t o pr int a job immediately. See Print Now (interru pting a job to print another job) for additional information.

Printing a proof job

This feature allows you to print a proof copy of a multi- copy job while eliminating the need to resubmit the job to print once the content and/or layout have been verified.

All job attributes apply to Proof jobs except the quantity. The default print quantity f or Proof jobs i s 1 (one); howev er, the default can be modified in system preferences by the System Administrator.

NOTE: You can also set a queue to automatically print proof copies of each job submitted to the queue.The current job is interrupted at the en d of a page if pri nting has no t complet ed or on a set boundary if the interrupted job is finished. Processing for non-Print Now jobs in the queue is suspended until all Pri nt Now jobs are printed.

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To proof one or more jobs:

1. Open Job Manager and select the Current tab.

2. In the Active or Inactive Jobs list select a job and perform one of the following:

• Right-click the job and choose [Proof] from the menu.

• From the Job pull-down menu select [Proof].

• Select the [Proof] icon from the toolbar. A proof of the selected job is printed. The job status changes

to “Proofed,” and it is placed in the Inactive Jobs list.

3. Once the proof is verified, you can release the remainder of the job to print.

NOTE: A newly assigned Proof job will not interrupt a printi ng Proof job. The newest Proof job is placed in the queue at the end of the active Proof jobs. Any Proof jobs requiring unavailable resources (s uch as special medi a or finis hing), are ineligible and will not be scheduled as an interrupt Proof job until the resource is made available.

Saving a job

To save a job:

1. Open the Job Manager .

2. Double-click the job you want to view from the Active or Inactive Jobs list. You can save Completed jobs if the Retain PDL Files of the last 50 jobs is enabled. For additional information about Retain PDL Files of the last 50 jobs see Setting the Job Policy.

3. Select the Settings tab.

4. Select the Destination FAB.

5. If [Print & Save] or [Save] is selected then the Save Locati on fields become active. If a save location is not made available by the System Administrator you can select a fo lder in which to save your job.

NOTE: Verify the correct Save Location by either checking with the System Administrator or by v iewing the Save Location in Setup menu > System Preferences > Save tab. In some cases, additional Save directories ar e created to save speci fic jobs by user, by department, or by another categorization.

6. Click [Save Location...]. The Save Locatio n dialog window opens.

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7. From the Directory menu select t he UNI X fil e system or media location where the job is to be saved.

8. If necessary, select the save folder.

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9. Once the complete pathway appears in t he Selection field click [OK].

10. From the Save Format pull-down menu select from:

• Single-page TIFF: Saves each page in the job as an

individual TIFF file.

• Multi-page TIFF: Saves the ent ire job as a single TIFF file.

• PDF: Saves the job as a PDF (Portable Document

Format).

• Fast Reprint Format (FRF): Saves the job with

Decomposition completed, to facilitate faster reprinting of the relatively larger color jobs.

11. If desired, make property adjustments and click [OK]. The job is placed in the save location specified.

Using a Display Resolution Im age

Display Resolution Images (DRI’s) can be s aved with the print jo b in order to facilitate editing and viewing of images within the job. DRI’s are generally smaller files than full-resolution images and will speed up viewing and editing of jobs.

The Settings tab

To use DRI’s, complete the following steps:

1. Open the Job Manager

2. Double-click a job in the Active Jobs list.

3. Select the Settings tab.

4. Select the Destination FAB.

5. Ensure that the checkbox for [Save DRI’s] is checked.

6. Select [OK] to save the selection(s), or conti nue setting job properties.

NOTE: DRI’s are not meant to be and shoul d not be used to make color or image quality assessments. When the Save DRI’s check box is selected, the DRI’ s will be saved with the job and the overall file size will be increased accordingly.

The Settings tab allows you to perform the following tasks:

• Use the Pages/Format F AB to sel ect p ages to print, job format options and to view and edit job notes.

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• Use the Destination FAB to indicate whether you want to print a job or save a job to reprint later.

• View print job progress by selecting the Job Progress FAB.

• Use Administrative Pages.

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Using the Settings tab to set job properties

To use the settings tab:

1. Open the Job Manager .

2. Double-click the job you want to view from the Active or Inactive Jobs list. You can access Completed jobs if the Retain PDL Files of the last 50 jobs is enabled. For additional information about Retain PDL Files of the last 50 jobs see Setting the Job Policy.

3. Select the Settings tab.

4. Job Notes allow you to enter information that should be sent along with the printed job. All users have view access to Job Notes.

a. To view and edit job notes click [Job Notes…]. b. View or enter the desired inf ormation in t he following f ields:

• Sender Name: The name of the person who sent the job. This field cannot be edited.

• User Id: The identification number of the user who sent the job.

• Recipient Name: The name of the person who receives the job. If you don’t know the name, you may enter a recipient location.

• Source File: The path name to a file that was referenced by the job ticket rather than being directly submitted to the printer. For example, a saved job ticket contains a reference to the saved job file.

• Account Info: Allows sites that bi ll customers for printer use to track account activity.

• Account Id: This field can contain an internal billing number, a credit card number, or other tracking or billing numbers.

• Additional Account Info: Can contain any additional account information.

• Banner Page Message: Information you want to be printed on the banner page of the print job.

• Start Message: Speci al instructions or information for the print operator. The Start Message displays on the Settings tab screen.

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c. Select [OK] to save the job notes and return to the Settings

tab.

5. Select the Pages/Format FAB. a. To set the page range you want to print:

i. Printing all pages is enabled by default. If you want to

print a selected range of pages clear [Print All Pages].

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ii. Enter a page range in the [From] and [To] fields. iii. Select [OK] or continue setting job properties.

b. You can change the format of a document after it has been

submitted to the controller. For example, a change from PostScript to ASCII may be desired in order to print the PostScript commands.

NOTE:If you do not have a valid PostScr ipt license on the system, PostScript is not displayed in the list of format options.

NOTE:Do not attempt to change one page description language (PDL) to another, such as PostScript to PCL. This type of change may cause print errors since the PCL decomposer cannot interpret the PostScript commands.

i. Choose a format from the Format pull-down menu. The

available options vary based on your printer configuration.

ii. Select [OK], or continue setting job properties. Your

selection displays on the Pages/Format FAB.

c. If the PostScript, PDF, or ASCII job format is selected then

the [Setup...] button becomes active. Click [Setup...] to access PostScript/PDF and ASCII options.

NOTE:If you do not have a valid PostScr ipt license on the system, you will not be able to set PostScript options.

• PostScript/PDF: DocuSP enables VIPP users to

automatically load and access the required start string for VIPP jobs. The initialization file can be established, by the System Administrator, for a particular queue or on a perjob basis. More Information...

i. Select an initialization file from the pull-down menu. If

an initialization file i s not availabl e the default sel ection is None.

ii. Select a Variable Data option:

• Disable Caching

• Enable Caching More Information... iii. Select an After Job Completion option:

• Delete Cached Objects

• Retain Cached Objects

• PDL Specif ied

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iv. If desired, select Substitute Images in the OPI field. v. Select [OK].

• ASCII: If the job that you are printing is an ASCII job, you

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must select the font used to print this job bef ore printing can occur . The font name, orientation, and size must be selected.

i. In the Fonts list, select the name of the fon t t o be used

when printing the ASCII job. If no font is selected , the default font, Courier, is used.

ii. Select the image orientation from the Font Orientation

menu. If no choice is made, the job is printed as portrait.

iii. Enter a font size by typing a value or using the spin

box. The range of available font sizes are displayed below the spin box.

iv. Select [OK].

6. Use the Destination FAB to indicate whether you want to print, print and save, or save a job to print later. Print is the default selection (the job prints, but it is not saved).

Printing and/or saving a job: a. Select [Print & Save] or [Save]. The Save location and

Save Format fields become active.

NOTE:Verify the cor rect Sav e Locat ion by ei ther c hecki ng with the System Administrator or by viewing the Save Location in Setup menu > System Preferen ces > Save tab. In some cases, additional Save directories are created to save specific jobs by user, by department, or by another categorization.

b. Click [Save Location...]. The Save locati on dialog window

opens.

c. From the Directory menu select the UNIX file system or

media, location where the job is to be saved. d. If necessary, select the save folder. e. Once the complete pathway appears in the Selection field

click [OK]. f. From the Save Format pull-down menu select from:

– Single-page TIFF: Saves each page in the job as an

individual TIFF file.

– Multi-page TIFF: Sa ves the ent ire job a s a singl e TIFF

file.

– Fast Reprint Format (FRF): Saves the job with

Decomposition completed, to facil itate faster reprinting of the relatively larger col or jobs.

g. If desired, select [Save DRI’s]. See Using a Display

Resolution Image for additional information. h. If desired, select [Gather Now] to gather the components

for the DRI’s.

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i. Select [OK] or continue setting job properties.

7. The Job Progress FAB enables you to view the following job progress information:

• Bytes Processed

• Images Processed

• Total Pages Saved/Printed

•Sets Completed Job processing information i s updated at regular intervals and

at significant events:

• The main GUI and job dialogs are updated at 30 second

intervals.

• Upon user or system intervention on a specific job.

8. Select the Administrative Pages FAB. For more information see Using job Administrative Pages.

9. Select [OK] or continue setting job properties.

Using job Administrative Pages

Administrative Pages are optional pages that print with the job. Administrative Pages consist of the Banner Page and Error Page.

• Banner Page: The Banner Page is a break page that

prints at the beginn ing of each job. It provi des the following information:

– Job name: S pecifies the name of the job and is used to

identify and track the job in the queue.

– Job sender: The name of the person who sent the job.

This field cannot be edited.

– Job recipient: The name of the person who wil l receive

the job. If you don’t know the name, you may enter a recipient location.

– Banner page message: Information you want to be

printed on the banner page. – Printing date and time – Number of copies: The number of j ob copies that were

printed. – Product name and current software version level

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– Account number: Can be a number used for billing

purposes. – Job ID: The job identification set at the contr oller . – Server and queue name

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NOTE: You cannot change Banner Page selections If the System Administrator has enabled Banner Pages with an override designation.

NOTE: An Error Page prints with your job if it has been enable d by the System Administrator . The Error Pag e contains job information and errors or warnings generated as the job is processed.

To use Administrative pages:

1. Open Job Manager and select the Current tab. You can access Completed jobs if the Retain PDL File s of the last 50 jobs is enabled. For additional information about Retain PDL Files of the last 50 jobs see Setting the Job Policy.

2. In the Active or Inactive Jobs list select a job and perform one of the following:

• Double-click a job.

• Right-click the job and choose [Pro perties...] from the

menu.

• From the Job pull-down menu select [Properties...].

• Select the [Properties... ] icon from the toolbar.

The Stock Tab

Using the Stock tab to set job properties

3. Select the Settings tab.

4. Select the Administrative Pages FAB.

5. Select [Banner Pages].

6. Select [OK], or continue setting job properties.

NOTE: Administrative Pages control s for def ault p ap er st ock, Sit e Message, and font settings can be accessed through the Printer Menu > Switches option. See Enabling Administrative Pages for additional information.

The Stock tab contains stock and tray selections for your job. Selections include the Size/Color and Type/Weight FABs.

The Stock tab allows you to perform the following tasks:

• Sp ecify a paper stock for a job.

• Program stock for a job using the Custom Stock option.

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To use the stock tab to set properties:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can access Completed jobs if the Retain PDL File s of the last 50 jobs is enabled. For additional information about Retain PDL

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Files of the last 50 jobs see Setting the Job Policy.

3. Select the Stock tab. A graphical representative icon displays stock characteristics.

4. Select a stock by performing one of the following:

• You can select a stock from the Name menu. If

Unspecified is selected, you can use the Size/Color FAB, Type/Weight FAB, and if available, Coating FAB to select stock properties. If a Named stock is selected, and the stock attributes are changed, a temporary stock is not created. The system searches for the stock as specified when the job is released for printing. The j ob will not print until the programmed stock is loaded or stock programming is changed to a stock that is available to the printer.

• To select a stock currently loaded on the printer, select

[Stock List...], choose the stock you want to use and click [OK].

• Use the Size/Color FAB, Type/Weight FAB, and if

available, Coating FAB to select stock properties. If [Custom] stock is selected from the Size menu, within the Size/Color FAB, the width and Height fields become active .

The Output Tab

NOTE: Be sure the stock attributes you select are supported on the printing system.

5. Select [OK], or continue setting job properties.

NOTE: Any custom entries must match the entry progra mmed for the paper tray containing the custom paper.

The Output tab allows you to set output options for a part icular job. The Output tab allows you to perform the followi ng tasks:

• Using the Basic Settings FAB you can set the sides imaged and collation options.

• Using the Stapling/Finishing FAB you can set the following options:

– Set stapling/finishing options for a job. – Determine the output location for a job. – Select the order in which the printed pages ar e delivered to

an output device.

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– Choose whether the print s will be delivered f ace up or face

down.

– Set offset stacking and subset output.

• Enable slip sheets using the Slip Sheets F AB.

Product Name Book Name

• Set layout, or imposition options for a job using the Layout FAB.

Using the Output tab to set job properties

To set job properties using the output tab:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can access Completed jobs if the Retain PDL File s of the last 50 jobs is enabled. For additional information about Retain PDL Files of the last 50 jobs see Setting the Job Policy.

3. Select the Output tab.

4. Select the Basic Settings FAB to set the sides imaged and collation.

a. Select a Sides Imaged option by moving the cursor over

the paper mimic icons and selecti ng the opti on you want t o use. If [2 Sided] is selected, you can choose to [Rotate Side 2].

b. Select a collation option:

• Collated: Documents are printed in sequential page order and delivered as separate document sets. For example, if you print three sets of a 3page document, the output is grouped in the following page order: 1,2,3 1,2,3 1,2,3.

• Uncollated: Documents are printed in separate sets of each p age. If you print 3 copies o f a 2-page document, the output is grouped with three copies of page 1 followed by three copies of page 2.

5. Choose the Stapling/Finishing FAB to set stapling, finishing, offset, and output location options. See Using the Stapling/ Finishing FAB for more information.

6. Select the Slip Sheets FAB. See Using the Slip Sheets F AB for more information.

7. Select the Layout FAB to control the placement, rotation, cropping, and scaling of source document pages onto the printed output. For a complete description of imposition models see the section entitled Layout Styles.

8. Select (OK) or continue setting job properties. Your selections display on the individual FABs.

Using the Stapling/Finishing FAB

Finishing is a general term referring to the processes, such as stapling, binding, stitching, folding, and hole-punching, that are typically performed on a job after it has fi nished printing. The specific finishing opti ons that are available vary based on the capabilities of your prin ter and any attached finishing units. If no

Product Name Book Name

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finishing unit is available, the default setting is None. To use the Stapling/Finishing FAB:

1. From the Stapling/Finishing pull-down menu select an option. Move the cursor over the paper mimic icons to see a description of each available selection and click the icon you want to use.

NOTE: If a staple-related fini shing option is available, the Staple Placement option becomes active. Use the Stitch Placement option to modify the location of the stitches on the finished set.

2. If your printer supports staple placement and if stapling is selected, you can select a staple placement position.

a. Select [Staple Placement...]. The Staple Placement dialog

window opens.

b. The selected stock displa ys in the S tock Size field. You can

select from [inches] or [mm]. c. Use the slide bar to set staple placement. d. Click [OK] once you have set the staple placement.

3. Select an Output Location where you want your print job to be delivered. Available selections depend on your printer configuration.

• System Specified: This is the default sele ction. The

system determines the most appropri ate desti nat ion of t he given job.

• Top Tray: Used for simpler jobs that do not require

finishing or collated stacking. This tray is also used as the purge destination.

• Main Tray: Used for most jobs that require stacking or

stapling.

• Bypass Transport: Jobs are passed thr ough to any

installed third-party finishing device.

NOTE:If you select a finishing option that conf licts with the Output Location selection, the Output Location automatically changes to a selection that can handl e your finishing choice.

NOTE:Offset options are only available if the Output Location selection can handle offset delivery.

4. Output order determines the order in which the printed pages are delivered to an output device, either first to last or last to first. Specifying the output order is important for certain types of finishing. Select from the following:

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• System Specified: Allows the system to determine the

most appropriate order for the given job.

• 1 - N (Ascending): Printed pages are deli vered fir st to last

Product Name Book Name

with the last page on top.

• N - 1 (Descending): Printed pages are delivered last to

first with the first page on top.

5. Output delivery determines whether the prints are delivered face up or face down. Output delivery is useful for retrieving the printed output in a specific order or for use with certain types of finishing. Select from the following:

• System-specified: The system determines the most

appropriate delivery option fo r the job.

• Face Up: Printed documents are delivered face up.

• Face Down: Printed documents are delive red face down.

6. If desired, select an offset from the Offset pull-down menu:

• None: Offset is not per formed. This is the defaul t selection .

• Each Collated Set: The offset occurs bet we en each set

printed.

• Each Uncollated Stack: The offset occurs between each

stack printed.

• Each Set and Stack: The offset occurs between each set

and stack printed.

NOTE:Offset options are available only if the Output Location selection can handle offset stacking.

Offset Subset inserts an offset within a stack (uncollated set) after each specified p age number. Sel e ct [Offset Subset] and set the Pages Per Subset value.

7. The Finishing checkbox becomes available for all Stapling/ Finishing selections except None. Select [Finishing] and set Pages Per the Subset value.

Using the Slip Sheets FAB

Slip Sheets are pieces of paper or other media that are inserted between document sets in a print job. Slip Sheets differ from job inserts in that they sep arate one job set from another, while job inserts separate pages of a job.

To use the Slip Sheets FAB:

1. Select the Slip Sheets FAB.

2. To use Slip Sheets select [Enable]. The Slip Sheet s Stock field becomes active.

3. To Select a slip sheet stock perform the following:

Product Name Book Name

– Select [Properties...]. Select a stock from the Name

menu. Select [Unspecified] from the Name menu to set custom stock properties. Make selecti ons from the Size/Color FAB, Type/Weight FAB, and if available, Coating FAB.

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– You can select a stock and verify the characteristics of

the stock by selecting [Stock List...], selecting a stock, and clicking [OK].

– Make stock selections directly fr om the Size/ C olor

FAB, Type/Weight FAB, and if available, Coating F AB.

4. Click [OK] to apply your changes and exit the dialog window.

NOTE: Ensure that the attributes you select are supported on the printing system.

Setting Layout Styl es

The Layout feature enables you t o control t he placement, rot at ion, cropping, and scaling of source document pa ges onto the printed output. This process is commonly known as Imposition.

NOTE: The Layout Styles ignore page-level PostScript programming, and various image spacing setti ngs will be applied after imposition, and in some cases wil l provide unexpected and inappropriate results. See Caveats for using the Layout feature.

To set layout styles:

1. Open the Job Manager .

2. Double-click the job you want to modify in the Active or Inactive Jobs list.

3. Choose the Output tab.

4. Select the Layout FAB.

5. Select the desired layout styl e from the Layout S t yle pull- down menu. The associated information icon presents layout style tips. For a description of the available layout styles, see the table for Layout Styles.

6. Select the Original Orientation corresponding to your desired output:

• Portrait

• Landscape

7. Below the Layout Styl e pull-down menu, you may see three radio buttons, depending upon your layout selection. Select the radio button corresponding to your desired output:

• Select [Sequential] if the job is to be imposed normally.

• Select [Repeated] to impose multiple copies of the same

image on a page.

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• If desired, select [Alternating] to achieve a postcard

Product Name Book Name

imposition.

8. If desired, click [Setup...] to open the Advanced Settings window.

NOTE: You must be logged on to the controller as ‘operator’ or ‘System Administrator’ to edit the advanced settings.

a. To change the Reduce/Enlarge settings, select the radio

button for Custom underneath Reduce/Enl arge. Auto is the default, and automatically scales the image(s) depending upon which layout style you have chosen. Selecting Custom enables you to scale the image(s) between 1% and 1000%.

NOTE:Setting custom scaling can produce unexpected or inappropriate results. For most applications, you should leave the Auto button selected.

b. Select the checkbox under Margins to adjust them. You

can set margins between 0.01 inches and 2.00 inches. See Gutter and Outside Margin for more information.

NOTE:If mm is selected under Units, the metric values will be displayed instead of English values.

c. Set the Trim Size if you wish to leave bleed edges around

your images. You can select the radio button for “Smaller Than Original Image” t o activat e the Wid th and Height s pin boxes. See Bleed/Trim Size and Remove Image Bleed for more information.

d. If desired, select the pull-down menu for Crop Marks and

select from the following options: – None: prints no crop marks – Front – Back: appears only if Sides Imaged is set to 2 – Both Front and Back: appears only if Sides Imaged is

set to 2

See Crop Marks for more information. e. If desired, select the units in [mm] or [inches]. f. When all settings have been made, select [OK]. Your

selections will be displayed in the text fie ld.

9. You may also set up a custom layout style, using an existing layout and including all the specific advanced settings you have chosen. To set up a custom template:

Product Name Book Name

a. Make all desired settings to your chosen la yout sty le, as in

steps 6-8 above.

b. Select [Save As...]. The Save As User-Defined Template

window opens.

c. Within the Template Name text field, enter a descriptive

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name for the User-Defined Template. You may save a template with the same name as a previously existing user-defined template; in this case the newly saved template overwrites the older one. However, you cannot overwrite any of the preinstalled templates. If you try to do so, an error message will appear.

NOTE:You must be logged on to the controller as ‘operator’ or ‘System Administrator’ to set up a custom layout style.

10. Select [OK] to commit changes and exit the Layout Setup window.

11. Select [OK], or continue setting job properties.

Setting Booklet options

To set booklet options:

1. Open the Job Manager .

2. Double-click the job you want to modify in the Active or Inactive Jobs list.

3. Choose the Output tab.

4. Select the Layout FAB.

5. From the Layout Style pull-down menu select [Booklet], or [Perfect Boo kl e t].

6. Select the Original Orientation corresponding to your desired output:

• Portrait

• Landscape

7. If desired, click [Setup...] to open the Advanced Settings window.

NOTE: You must be logged on to the controller as ‘operator’ or ‘System Administrator’ to edit the advanced settings.

a. To change the Reduce/Enlarge settings, select the radio

NOTE:Setting custom scaling can produce unexpected or inappropriate results. For most applications, you should leave the Auto button selected.

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b. Select a checkbox under Margins to adjust them. You can

set a Gutter Margin or an Outside Margin between 0.01 “and 2.00”. If your layout choice is Booklet, you may also choose the signature shift opti on; however, this option is

Product Name Book Name

not available for the Perfect Booklet layout. See Gutter and Outside Margin for more information.

NOTE:If mm is selected under Units, the metric values will be displayed instead of English values.

c. Set the Trim Size if you wish to leave bleed edges around

your images. You can select the radio button for “Smaller Than Original Image” t o activat e the Wid th and Height s pin boxes. See Bleed/Trim Size for more information.

d. Set the Bleed Mode to Custom if desired. The default

Bleed Mode is Bleed To Fold, but you can set a Custom Bleed Mode between 0.00” and 2.00.” See Remove Image Bleed for more information.

e. If desired, select the pull-down menu for Crop Marks and

select from the following options: – None: prints no crop marks – Front – Back: appears only if Sides Imaged is set to 2 – Both Front and Back: appears only if Sides Imaged is

set to 2

See Crop Marks for more information. f. If desired, select the units in [mm] or [inches]. g. When all settings have been made, select [OK]. Your

selections will be displayed in the text fie ld.

8. You may also set up a custom layout style, using an existing layout and including all the specific advanced settings you have chosen. To set up a custom template:

a. Make all desired settings to your chosen la yout sty le, as in

steps 6-8 above.

b. Select [Save As...]. The Save As User-Defined Template

window opens.

c. Within the Template Name text field, enter a descriptive

NOTE:You must be logged on to the controller as ‘operator’ or ‘System Administrator’ to set up a custom layout style.

Product Name Book Name

9. Select [OK] to commit changes and exit the Layout Setup window.

10. Select [OK], or continue setting job properties.

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Layout Styles

Layout Selection Layout Example graphic

None No Graphic Shown 1 Up

Portrait orientation radio button selected

1 Up Landscape orientation radio button selected

2 Up Portrait orientation radio button selected. Sequential radio button selected.

2 Up Portrait orientation radio button selected. Repeated radio button selected.

2 Up Portrait orientation radio button selected. Alternating radio button selected.

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Product Name Book Name

Layout Selection Layout Example graphic

2 Up Landscape orientation radio button selected. Sequential radio button selected.

2 Up Landscape orientation radio button selected. Repeated radio button selected.

2 Up Landscape orientation radio button selected. Alternating radio button selected.

2 Up - Flip Right Portrait orientation radio button selected

2 Up - Flip Right Landscape orientation radio button selected

Product Name Book Name

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Layout Selection Layout Example graphic

2 Up - Cut & Stack Portrait orientation radio button selected Sequential radio button selected

2 Up - Cut & Stack Landscape orientation radio button selected Sequential radio button selected

4 Up Portrait orientation radio button selected. Sequential radio button selected.

4 Up Portrait orientation radio button selected. Repeated radio button selected.

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Product Name Book Name

Layout Selection Layout Example graphic

4 Up Portrait orientation radio button selected. Alternating radio button selected.

4 Up Landscape orientation radio button selected. Sequential radio button selected.

4 Up Landscape orientation radio button selected. Repeated radio button selected.

4 Up Landscape orientation radio button selected. Alternating radio button selected.

6up Portrait orientation radio button selected. Sequential radio button selected.

6 Up Portrait orientation radio button selected. Repeated radio button selected.

Product Name Book Name

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Layout Selection Layout Example graphic

6 Up Portrait orientation radio button selected. Alternating radio button selected.

6 Up Landscape orientation radio button selected. Sequential radio button selected.

6 Up Landscape orientation radio button selected. Repeated radio button selected.

6 Up Landscape orientation radio button selected. Alternating radio button selected.

8 Up Portrait orientation radio button selected. Sequential radio button selected.

8 Up Portrait orientation radio button selected. Repeated radio button selected.

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Product Name Book Name

Layout Selection Layout Example graphic

8 Up Portrait orientation radio button selected. Alternating radio button selected.

8 Up Landscape orientation radio button selected. Sequential radio button selected.

8 Up Landscape orientation radio button selected. Repeated radio button selected.

8 Up Landscape orientation radio button selected. Alternating radio button selected.

9 Up Portrait orientation radio button selected. Sequential radio button selected.

Product Name Book Name

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Layout Selection Layout Example graphic

9 Up Portrait orientation radio button selected. Repeated radio button selected.

9 Up Portrait orientation radio button selected. Alternating radio button selected.

9 Up Landscape orientation radio button selected. Sequential radio button selected.

9 Up Landscape orientation radio button selected. Repeated radio button selected.

9 Up Landscape orientation radio button selected. Alternating radio button selected.

16 Up Portrait orientation radio button selected. Sequential radio button selected.

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Product Name Book Name

Layout Selection Layout Example graphic

16 Up Portrait orientation radio button selected. Repeated radio button selected.

16 Up Portrait orientation radio button selected. Alternating radio button selected.

16 Up Landscape orientation radio button selected. Sequential radio button selected.

16 Up Landscape orientation radio button selected. Repeated radio button selected.

16 Up Landscape orientation radio button selected. Alternating radio button selected.

Product Name Book Name

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Layout Selection Layout Example graphic

Custom Multiple-up

Portrait orientation radio button selected Standard radio button selected

Custom Multiple-up (Crop Marks)

Portrait orientation radio button selected Print Crop Mar ks selected

Custom Multiple-up (Repeated) Portrait orientation radio button selected Repeated radio button selected

Custom Multiple-up (Repeated & Crop Marks) Portrait orientation radio button selected Repeated radio button selected Print Crop Mar ks selected

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Product Name Book Name

Layout Selection Layout Example graphic

Custom Multiple-up (Alternating) Portrait orientation radio button selected Alternating radio button selected

Custom Multiple-up (Alternating & Crop Marks) Portrait orientation radio button selected Alternating radio button selected Print Crop Mar ks selected

Custom Multiple-up (Landscape) Landscape orientation radio button selected Standard radio button selected

Custom Multiple-up (Landscape & Crop Marks) Landscape orientation radio button selected Print Crop Mar ks selected

Custom Multiple-up (Landscape & Repeat) Landscape orientation radio button selected Repeated radio button selected

Product Name Book Name

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Layout Selection Layout Example graphic

Custom Multiple-up (Landscape, Repeat, and Crop Marks) Landscape orientation radio button selected Repeated radio button selected Print Crop Mar ks selected

Custom Multiple-up (Landscape & Alternating) Landscape orientation radio button selected Alternating radio button selected

Custom Multiple-up (Landscape, Alternating, and Crop Marks) Landscape orientation radio button selected Alternating radio button selected Print Crop Mar ks selected

Booklet Portrait orientation radio button selected. Standard radio button selected.

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Product Name Book Name

Layout Selection Layout Example graphic

Booklet Landscape orientation radio button selected. Standard radio button selected.

Perfect Booklet Portrait orientation radio button selected Standard radio button selected

Perfect Booklet Landscape orientation radio button selected Standard radio button selected

You may choose from the following styles, also known as Imposition models:

NOTE: If you do not have a valid PostScript license on the system, you will not be abl e to set PostSc ript opti ons for th ese jobs.

• None: This is the default selection for the layout feature. This model simply prints a 1:1 copy of the image.

Product Name Book Name

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NOTE: This setting is set as the default so that if the user does not select the layout feature, no imposition formatting is applied.

• 1 Up More Information... The 1 Up Layout Style ce nters the image on the output sheet.

It is differenti ated from the None layout style in that you can access and adjust advanced settings with thi s layout style.

• 2 Up More Information... The 2 Up Layout Style places two images on a single page.

You can impose page 1 and 2 on one sheet of paper by selecting the Sequential option under Pages on Sheet Side, or you can impose two of the same images on one sheet of paper by selecting the Repeated option. The output can be singlesided or double-sided.

You may also select the Alternating option that imposes an odd and even image on the front and the back (for example image 1 on front and image 2 on back). The number of “ups” chosen is determined by how many images are imposed. For example, with 2 up chosen, image 1 is on the front with image 2 behind it, and image 3 is on the front with image 4 behind it.

• 2 Up - Flip Right More Information... The 2 Up - Flip Right Imposition Model is used by customers

who wish to bind both ends of the output document and then cut down the middle afterward. This model allows the ‘cut edge’ to be the same on both finished booklets after binding and cutting. The output can be single-sided or two-sided.

To illustrate how a 2 Up - Flip Right job is imposed, consider an 8-page, 8.5”x11” job. You can out put to ledger and create two 8-page booklets that are identical, or you can output to letter and create two 5.5”x8.5” booklets that are identical. If duplex is selected, you would have original page 1 printed twice on side 1 of the first sheet, with the seco nd image 1 rotated 180 degrees relative t o the fi rst. Then, original page 2 would be printed in the same manner on side 2 of the first sheet, and so on. Then, each end of the page could be bound offline, and cut down the middle.

If you are printing images t hat go right to the edge along which the cut takes place, you may need to adjust bleed and trim settings in the Advanced Settings dialog.

• 2 Up - Cut & Stack More Information... The 2 Up - Cut & Stack Imposition Model is used to create a

document which can be cut down the center and combined to form one job. The output can be single-sided or two-sided.

-44

To illustrate how a 2 Up - Cut & S t ack job i s impo sed, consi der an 8-page, 8.5”x11” job. If the output is Ledger-sized paper (11”x17”), you have 4 original pages printing on two Ledger sheets. Page 1 is on the right- front of output sheet 1, and page

Product Name Book Name

2 is directly behind it on the back of sheet 1. Page 3 is on the right-front of output s heet 2, and page 4 is directly behind it on the back of sheet 2. Page 5 is inverted (rotated 180 degrees) on the left front of sheet 1, and page 6 is dire ctly behind page 5 on sheet 1, image inverted. Page 7 prints in verted, on the left front of sheet 2, and page 8 is directly behind it, also inverted. The images imposed on the left side of the output sheet s are inverted due to the nec essity of provid ing unif orm margins and a uniform cut so that when they are married together and bound, everything is in proper alignment . After cutting, and prior to Perfect binding, the pages from the left side of the output sheets are rotated 180 degrees and pl aced under the pages from the right side of the output sheets.The same imposition arrangements hold true if the out put is on 8.5”x11” sheets, except that the images are scal ed to half size.

Notes:

– Scaling: auto-size, default scale (100%), or select

scale percentage

– The selected number of images pr ints, centered on t he

page.

– If the images are too large to fit on the selected stock,

the system faults the job with an error message. – There is no white space between images. – Crop marks, if selected, print s at the outside edges, not

between images, and can only be selectable when

auto-size is not selected. – Bleed on the outside edges, within the imageable area

of the stock, prints appropr iately.

• 4 Up More Information... The 4 Up Layout Style places four images on a single page.

You can impose pages 1-4 on one sheet of paper, or you can impose four of the same images on one sheet of paper. The output can be single-sided or double-sided.

You may choose the Alternating option that imposes an odd and even image on the front and the back (for exampl e image 1 on front and image 2 on back). The number of “ups” chosen will determine how many images are imposed. For example, with 4 up chosen, you will achi eve image 1 on fr ont with i mage 2 behind it, image 3 on front wi th image 4 behind i t, image 5 on front with image 6 behind it, and image 7 on front with image 8 behind it.

• 6 Up More Information...

Product Name Book Name

The 6 Up Layout Style places six images on a single page. You can impose pages 1-6 on one sheet of paper, or you can impose six of the same images on one sheet of paper. The output can be single-sided or double-sided.

You may choose the Alternating option that imposes an odd

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and even image on the front and the back (for exampl e image 1 on front and image 2 on back). The number of “ups” chosen determines how many images are imposed. For example, wit h 6 up chosen, image 1 is on the front with image 2 behind it, image 3 is on the front with image 4 behind it, image 5 is on the front with image 6 behind it, image 7 is on the front with image 8 behind it, image 9 is on the f ront with image 10 behind it, and image 11 is on the front with image 12 behind it.

• 8 Up More Information... The 8 Up Layout Style places eight images on a single page.

You can impose pages 1-8 on one sheet of paper, or you can impose eight of the same images on one sheet of paper. The output can be single-sided or double-sided.

You may choose the Alternating option that imposes an odd and even image on the front and the back (for exampl e image 1 on front and image 2 on back). The number of “up s” chosen determines how many images are imposed. For example, wit h 8 up chosen, image 1 is on the front with image 2 behind it, image 3 is on the front with image 4 behind it, image 5 is on the front with image 6 behind it, image 7 is on the front with image 8 behind it, and so on for a total of 16 images.

• 9 Up More Information... The 9 Up Layout Style places nine images on a single page.

You can impose pages 1-9 on one sheet of paper, or you can impose nine of the same images on one sheet of paper. The output can be single-sided or double-sided.

You may choose the Alternating option that imposes an odd and even image on the front and the back (for exampl e image 1 on front and image 2 on back). The number of “up s” chosen determines how many images are imposed. For example, wit h 9 up chosen, image 1 is on the front with image 2 behind it, image 3 is on the fro nt with image 4 be hind i t, image 5is on the front with image 6 behind it, image 7 i s on the fr ont wi th image 8 behind it, and so on for a total of 18 images.

• 16 Up More Information... The 16 Up Layout Style places sixteen images on a single

page. You can impose pages 1-16 on one sheet of paper, or you can impose sixteen of the same images on one sheet of paper. The output can be single-sided or double-sided.

You may choose the Alternating option that imposes an odd and even image on the front and the back (for exampl e image 1 on front and image 2 on back). The number of “up s” chosen determines how many images are imposed. For example, wit h 16 up chosen, image 1 is on the front with image 2 behind it, image 3 is on the front with image 4 behind it, image 5 is on the front with image 6 behind it, image 7 is on the front with image 8 behind it, and so on for a total of 32 images.

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• Custom Multiple - Up More Information...

Product Name Book Name

The Custom Multiple Up Layout Style allows you to print two, four, or more images on each single output sheet. The output can be one-sided or two-sided.

The programmable options are:

– Original Size: Specify the size of the input PostScript/

PDF job

– Scale: factor by which each side of the original page

image is multiplied before being imposed

– Pages on Sheet Side options: Repeated, Sequential,

or Alternating

To illustrate how the Custom Multiple Up Layout St yle is imposed, consider a simple 4-page i nput job. Each p age of the original document can be printed multiple times on the Letter, Legal, or Ledger output page, or you may pri nt multiple pages on the output page. The scale factor that is chos en, along with the size of the output page, determines the size of the imposed image on the output page. You may also choose the Alternating option that imposes the odd-numbered pages on the rear of each segment of the final page. DocuSP arranges the odd-numbered page images (1,3,5,…,N-1) in left-to-right, top-to-bottom order on the front side of the output sheet. The corresponding even-numbered page images (2, 4 ,6,…,N) are imaged directly behind their respective preceding page image number on the back side of the output sheet.

The output for Custom Multiple Up can be single-sided or double-sided, although it must be double-sided when using the Alternating option. You may also choose to print crop marks.

Notes:

– Scaling: auto-size, default scale (100%), or select

scale percentage

DocuSP creates an imposed image grid such that:

– Each box equals the specif ied origi nal size ad justed by

scale

– The grid includes as many boxes as fit on the Stock

Size in the specified orientation – There is no white space between boxes – The grid is centered on the page – Crop marks, if selected, print at the outside edges of

the grid, not between image boxes. – Bleed on the outside edges of the grid, within the

imageable area of the stock, print appropriately. – If the Original Size is greater than the PDL page si ze,

the image is oriented in the lower left corner of each

box on the grid.

Product Name Book Name

– If the PDL page size is greater than the Original Size,

each box contains the image, cropped from the lower

-47

left corner of the page. – It is recommended that when creating a PS/PDF file,

you ensure that the PDL page size is the size of the

image to be imposed. When specifying the layout, you

must set the Original Size to the size of the image to be

imposed.

• Booklet More Information... Notes:

– The Booklet layout style creates saddle signature

booklets. The output is always 2-sided, and there are several user-programmable options.

– Original Size: Specifies the size of the input PostScript/

PDF job

– Scale: factor by which each side of the original page

image is multiplied before being imposed

– Signature Shift: selecting this checkbox enables the

system to compensate for image creep caused by paper thickness and the binding process.

– Gutter margin: selecting this checkbox enables a spin

box by which you can select the amount of gutter added to the margins of the booklet. The default is set at 0.2.

To illustrate how a signature booklet is imposed, consider a simple, 8-page job on Letter stock: Pa ge 1 is on the fro nt of sheet 1 and Page 2 is on the bac k of shee t 1. Pag e 3 is on t he front of sheet 2 and Page 4 is on the bac k of sheet 2. Page 5 i s on the front of sheet 3 and Page 6 is on the back of sheet 3. Page 7 is on the front of sheet 4 and Page 8 is on the back of sheet 4. If you wanted to make this a signature bookle t, Page 8 would be placed (by the template) on the left side of the landscape front of sheet 1 of the output stock, and Page 1 would be placed on the right side of the front of sheet 1. Page 7 would appear on the right side of the back of sheet 1 and page 2 would be placed on the left side, rear of sheet 1. Page 6 would appear on the left side of the front of sheet 2 and page 3 would appear on the right side of the fron t of sheet 2 . Page 5 would appear on the right side of the rear of sheet 2 and page 4 would appear on the left side of the rear of sheet 2. The booklet would be folded down the middle, and Page 1 would be on the front of the booklet, with Pages 2 and 3 inside and Page 4 on the back of the booklet.

• Perfect Booklet More Information... The Perfect Booklet Layout Style is used to make signature

booklets. The output is always 2-sided, and there are several user-programmable options:

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– Original Size: specifies the size of th e input PostScript/

PDF job

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– Signature shift: selecting this checkbox compensates

for the natural drift of the image on the page as the document is bound.

To illustrate how a Perfect Booklet is imposed, consider a simple, 4-page job on Letter stock: Pa ge 1 is on the fro nt of sheet 1 and Page 2 is on the bac k of shee t 1. Pag e 3 is on t he front of sheet 2 and Page 4 is on the back of sheet 2. If we wanted to make this a signature booklet, Page 4 would be placed (by the template) on the lef t side of th e landsc ape front of the output stock, and Page 1 would be placed on the right side of the front. Page 2 would be place d on the lef t side o f the back and Page 3 would be place d on the r ight side of t he back. The booklet would be folded down the middle, and Page 1 would be on the front of the booklet, with Pages 2 and 3 inside and Page 4 on the back of the booklet.

Notes:

– Scaling: auto-size, default scale (100%), or select

scale percentage

– If the images are too large to fit on the selected stock,

the system faults the job with an error message.

– There is no white space between the images in the

center spread.

– Crop marks, if selected, print at the outside edges, not

between images, and can only be selectable when auto-size is not selected.

– Bleed image beyond the Original Size will pri nt both on

the outside edges and in the gutter when Signature Shift is checked.

Advanced Settings for Layouts

•Gutter

More Information... For all layout styles other than 1-Up, DocuSP provides the

ability to program the amount of white space, or gutter, between imposed images. The user will specify one gutter amount which will be applied in both the X and Y directions (if there are enough images on the imposed page to warrant gutter in both directions). This gutter amount will be relative to the unscaled original document size. For example, ass ume an original US Letter (8.5x11) document, programmed for 2-Up imposition on US Letter output stock, with 50% reduction scaling. If a gutter of 1” is programmed, since the original document image will be reduced by 50%, the gutter will be reduced by 50% as well, leaving an actual .5” gutter between images. When crop marks are pr ogrammed in conjunction wi th gutter, the marks will be placed along the exterior of the imaged area on both sides of the gutter.

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• Outside Margin More Information... When custom multiple-up imposition is specified or when Auto

Size is selected, there will be the ability to specify the amount of white space around the outside of the imposed output, or outside margin. Like the gutter, the user will specify one outside margin amount, which will be applied as the minimum allowable amount of white space along the exterior of the imaged area on all four sides. Depending on various factor s, such as scale percentage, image size, gutter, there may exist more outside margin than is programmed. Unlike gutt er, the outside margin is the actual amount of white space on the output sheet, and NOT relative to the unscaled original document size. If the user programs an outside ma rgin of 1”, there will exist at least 1” of white space on edge of all four sides of the output sheet.

• Bleed/Trim Size More Information... For all layout styles, there will be the abil ity to specify the

existence of image bleed in the original document. If bleed is specified, the user need to specify the trim size. The trim size is the trim size of the original document , not the trim size of the imposed image after reduction or enlargement. If the user specifies a trim size greater than the automatically detected original document size, the image will be centered within the larger trim box. The existence of bleed and trim size will also be used to place crop marks on the output sheet. Crop mark s, when specified, will be placed around the edges of th e Trim Box. When gutter and/or outside margin are spec ified along with bleed, the bleed image wi ll appear wit hin the gutter a nd/or outside margin white space, with the appropriate crop marks, when applied.

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• Remove Image Bleed

More Information... When bleed and trim size are programmed for signature-style

layouts (Saddle Stitch and Perfect Booklet), there will be the ability to specify the amount of image bleed to remove along the center fold line of the signature output sheet. The user will be given two options on how to deal with the bleed along the fold line (bleed mode); they can select Bleed to Fold or set a custom bleed amount. When Bleed to Fold is selected, the entire bleed area will be removed from the right edge of the left-hand image and the entir e bleed area will be removed from the left edge of the right -hand image, along the cen ter fold li ne. This will have the effect of bringing the two image trim boxes flush with each other along the fold. If custom bleed is selected, there user c an speci fy manual ly the amount o f bleed area to be removed from each image along the center fold line, in effect moving each of the trim boxes inwards towards

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the fold line by the specified amount. Important to note is that, like gutter , the custom ble ed amount is relative t o the unscaled original document size. Bleed for sig nature jobs and gutters are mutually exclusive. If bleed is selected, gutter will not be programmable. Signature shift, on the other hand, still will selectable.

• Crop Marks

More Information... In previous DocuSP releases, crop mark programming

consisted of enabling or disabling the feature. DocuSP 4.1 introduces the ability to specify the output sides

on which to image crop marks. When one-sided printing is selected, the user will be able to choose between printing no crop marks and printing crop marks on the front side of the output.

However , when two-sided printing is selected (duplex or headto-toe), the user will also be able to choose printing crop marks on the back side of the output and pr inti ng crop mark s on both sides of the output.

In addition, when a signature-style layout is selected, all four crop mark options will be available, regardless of the user programmed plex, since two-sided printing is implied and overridden in the signature cases.

When auto-size is selected crop mar ks will not be avail able for programming, as Auto-Size calculat es a reduce/enlarge value which will automatically image to the edge of the output sheet and crop marks are only placed along the exterior of th e imaged output. The one exception to this rule is when an outside margin is programmed in conjunction with auto-size R/ E. Since a border of white space is placed around the imaged output, the imaged output will be automaticall y scaled to fit within that border and crop marks will be placed within the outside margin.

Caveats for using the Layout feature

• Job programming is applied after the pages are imposed. These settings include Sides Imaged, Collation, Image Shift, and Quantity. It is possible to program settings that create a conflict with the layout settings. This may produce unexpected or incorrect results when the images are imposed. For instance, if you remove collation on a set of prints you wish to impose as saddle signature, you get N copies of each page next to each other instead of 1-N, 1-N, 1-N, etc. This may create problems when the signature booklet is sent to the Signature Booklet Maker.

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• All special page programming, such as inserts, covers, and page exceptions, are ignored when using the Layout feature. In addition, color management settings made at the job or

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• The Layout feature is valid only for PostScript and PDF print

The Image Quality Tab

The Image Quality tab contains controls that allow you to make image quality adjustments.

Setting job properties using the Image Quality tab

To use the Image Quality tab:

1. Open Job Manager.

queue level are not considered when usi ng layout. To perform color corrections on imposed jobs, make your imposition selections and then save the job as a reprint file. Then, you can perform color corrections on the reprint file.

jobs and spooling queues. Any page-level PostScript programming in the PDL is lost when the job is printing.

NOTE: If you do not have a valid PostScript license on the system, you cannot set PostScript options.

2. Double-click a job in the Active or Inactive Jobs list.

3. Select the Image Quality tab.

4. Select the Image Adjustments FAB to adjust lightness, contrast, saturation, and color cast settings. Once you have edited these settings, s elect [Apply] . Your settings will be listed on the FAB.

5. Select the Options FAB to access controls for Black Overprin t, Anti-aliasing, and Trapping. Once you have edited these settings, select [Apply]. Your settings will be listed on the FAB.

6. Select the User TRCs FAB. Any user TRCs that have been created are accessible through the pull-down menu. You may also view the curves by selecting [View Curves...]. Once you have edited these settings, sel ect [Apply] . Your settings will be listed on the FAB.

7. Select the Halftone FAB. You can select from the following:

• System Specified

• 200 Dot (Primary)

• 150 Dot

• 200 Line

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• 300 Line

• 600 Line Once you have edited these settings, select [Apply]. Your

settings will be listed on the FAB.

8. Select the Source Color FAB to edit settings for RGB Color Space, CMYK Color Space, and/or Gray Color Space. You

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may make separate Source Color assignments within each color space for the Images profile and the Text and Graphics profile. Once you have edited these setti ngs, select [Apply]. Your settings will be listed on the FAB.

9. Select the Output Color FAB to edit settings for Output Color Setup and Rendering; you may make separate output color rendering assignments for images, text, and graphics. Once you have edited these settings, select [Apply]. Your settings will be listed on the FAB.

10. Select the Image Resample FAB to select an inter polation method. Select from the following choices:

• System Specified

• Nearest Neighbor

• Bi-linear

•Smart Once you have made your choice, select [Apply]. Your setting

will be listed on the FAB.

11. Select [OK] to save settings and exit the job properties tabset, or [Apply] to save settings a nd continue setting job propert ies, or [Cancel] to exit the tabset without saving your edited settings.

The Image Edit Tab

Setting job properties using the Image Edit tab

The Image Edit tab contains Image Shift, and Rotation Feature Access Buttons (FABs). Additional selections ar e available within each FAB.

• The Image Shift FAB enables you to control where the page image is printed on the page.

• The Rotation FAB allows you to turn the page images in a job.

To use the Image Edit tab:

1. Open Job Manager.

3. Select the Image Edit tab.

4. Select the Image Shift FAB to adjust the location on a pag e where printing occurs. The procedure to shift an image varies

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based on whether you are p rinting on a one-sided or two-sided page. The Summary field displays stock and size imaged details.

a. For 1 Sided jobs the Shift Option is set to Independent.

–

Select the desired unit of measure. The Summary field displays stock settings. When selecting the horizont al (X) image s hift , enter

a positive number to move the image away from the left side of the paper. Enter a negative number to move the image away from the right side of the paper.

When selecting the vertical (Y) image shif t, enter a positive number to move the image upward or a negative number to move the image down.

Use the Center option to bring both the X and Y values back to zero (no shift).

i. Select [OK] or continue setting job properties.

b. Shifting the image on a two-sided job:

The software does not automatically adjus t the image shif t for two-sided jobs. You must enter the specific requirements for a two-sided job.

i. The tab contains a mimic of a printed p age that reflect s

the image shift changes you can make. Sel ect from the following:

– Independent: Select an independent vertic al or

horizontal shift for both sides 1 and 2.

– Mirror: The horizontal and vertic al image shift for

both sides move in opposite directions from each other. Mirror is best used for two sided jobs.

– Mirror X only: The horizontal shift for both sides

moves in opposite directions. The vertical shift for both sides remains independent.

– Mirror Y only: The vertical shi ft for both sides

moves in opposite directions. The horizontal shift for both sides remains independent.

– Tandem: The horizontal and vertical shift move in

the same direction for both sides.

– Tandem X only: The horizontal shift for both sides

moves in the same direction. The vertical shift remains independent for both sides.

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– Tandem Y only: The vertical shift for both sides

moves in the same direction. The horizontal shift remains independent for both sides. Tandem is best used for head-to-toe jobs.

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ii. Select the desired unit of measure. iii. Using the X and Y axis, enter shift values. More

Information... When selecting the horizontal ( X) image shift, enter a

positive number to move the image away from the left side of the paper. Enter a negative number to move the image away from the right side of the paper.

When selecting the vertical (Y) image shif t, enter a positive number to move the image upward and a negative number to move the image down.

Use the Center option to bring both the X and Y values back to zero (no shift).

Your selections display on the Image Shift FAB and within the Summary field.

NOTE:This task list describes the shift behavior on side one. The shift behavior of side two is determined by the Shift Option selected.

5. Set rotation by selecting the Image Rotati on FAB: Use rotation to turn a page image 180 degrees from its current position (0 degrees represents no rotation). You may need to rotate a page image so that it prints properly when processed by a finishing device (for example, to allow for ri ght-side stitching or binding). In some instances, you may only be able to select rotation on the job ticket.

Choose 180 degrees (or 0 degrees if the page is already rotated).

6. Select (OK) or continue setting job properties. Your selections display on the individual FABs.

Selecting Color Options for a job

Selecting the Source Color

To select the Source Color, complete the following steps:

1. Double-click on the job in Active Jobs list. You can access Completed jobs if the Retain PDL Files of the last 50 jobs is enabled. For additional information about Retain PDL Files of the last 50 jobs see Setting the Job Policy.

2. Select the Image Quality tab.

3. Select the Source Color FAB.

4. If you wish to use the RGB Color S pace, select the pull-down menu under that heading for Images Profile. Choose from the following:

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• Adobe RGB

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•sRGB

• Xerox Consistent Color Mode RGB

• Xerox Consistent Color Mode RGB, Gamma = 1 You may also set the Text and Graphics Profile differently than

the Images Profile. Within the pull-down are the sa me options as listed above.

5. If you wish to use the CMYK Color S pace, sel ect the pull-down menu under that heading for Images Profile. Choose from the following:

• Commercial CMYK

• DocuColor 2000 CMYK

• DocuColor 6000 CMYK

• FOGRA Gloss Coated CMYK

• FOGRA Matte Coated CMYK

• FOGRA Uncoated CMYK

• iGen3 Coated CMYK

• SWOP Coated CMYK You may also set the Text and Graphics Profile differently than

the Images Profile. Within the pull-down are the sa me options as listed above.

6. If you wish to use the Gray Color Space, select the pull-down menu under that heading for Images Profile and make your selection.

You may also set the Text and Graphics Profile differently than the Images Profile. Within the pull-down are the sa me options as listed above.

7. Select [OK] to save settings and exit the job properties tabset, or [Apply] to save settings a nd continue setting job propert ies, or [Cancel] to exit the tabset without saving your edited settings.

Halftone Screen

Halftone Screen refers to the pattern of dots or lines of varying sizes applied to an image of varying tones, or same sized dots applied to a tint of color.

Within the Halftone FAB you will observe a drop-box menu for halftones. If this drop-box is left alone, the “System Specified” halftone screen will be applied. However, you may click on this box to receive further options.

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Product Name Book Name

NOTE: In the following list, you will see the halftone options described in numerical terms. The numbers refer to the screen frequencies of the various dot screen and line screen patterns described. It is important to note that a higher-valued screen frequency does not necessarily produce a better result. Also, the novice user is encouraged to accept the default setting, as this setting is designed to produce the best general results of the available settings.

These options include:

• System Specified: provides a halftone screen that is optimized for your printer. For the DC2045/2060, the default or system specified halftone screen is a 200 dot screen.

• 150 dot: a low frequency dot screen halftone

• 200 dot: this mid frequency dot screen is one of the recommended settings for the DC 2045/2060.

• 200 line: as mentioned above, this mid frequency line screen halftone is the recommended and default setting for this printer.

• 300 line: this upper mid frequency lin e screen half tone may be useful for certain types of images.

• 600 line: this high frequency line s creen halft one is useful only for specific tex t types.

These options will determine how the printer will handle hal ftones.

More Information...The general differences between the various kinds of halftone screens are as follows:

– Dot Screen Halftone: Dot scr eening provides a

rosette type pattern t o the screen, which is a commonl y desired screen pattern. The dot screen halft one makes seeing artifacts and patterns in a large halftone much less likely. However, when two straight line areas meet one another, slight jags may be v isi ble. A dot screen is particularly usef ul for larg e gradients and ot her shading areas likely to produce visible lines from a line screen pattern.

– Line Screen Halftone: A line screen provides a linear

dot pattern. The line screen halftone makes seeing artifacts and patterns in a large halftone more likely compared to a dot screen. However, when two straight lines adjoining halftone areas meet, then the linear nature of the screen avoids the jagged border areas that are more often found in a dot screen pattern.

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– Stochastic Screens: Stochastic screening uses

randomly placed dots i nstead of th e traditi onal half tone dots aligned along designated screen angles. The concept of stochastic screening is that dots placed randomly will not cause moire patterns. Howeve r, completely random positioni ng does not work well . The

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stochastic screen prevents screening interference patterns, but it can cause graini ness and other visual artifacts. Therefor e, stochastic screening as implemented by your Xerox color printer uses a complex algorithm to determine the optimum placement of dots in order to appear random while reducing graininess. This “random” arrangement of dots means there is no “direction” to the screen; and therefore no screen angle exists. The variable spacing of the dots means there is no fixed spacing, and therefore there is no screen frequency. So, without frequency or angle, there is no possibility of moire between the four process-color screens, or even of moire from patterns within an image.

Setting the Ha lftone Screen

To set the halftone screen within Job Manager , complete the following steps:

1. Open the Job Manager .

3. Select the Image Quality Tab.

4. Select the Halftone FAB.

5. From the Halftone drop-box, select the desired setting according to your system. For most jobs, you will wa nt to accept the default, “System Specified” setting.

6. If desired, enter halft one information in the field provided.

7. Select [OK] to accept the changes and exit the job propert ies tabset, or [Apply ] to commit change s without exiting the dial og. If you do not wish to retain your changes, select [Cancel] to exit without saving changes.

Setting Image Resample, or Interpolation, options

DocuSP provides the user with the ability to select an interpolation, or image resample, method in order to achieve maximum Image Quality at the desired RIP performance. Interpolation is defined as the process of est imat ing a value of a function between two known values. In the Image Interpolation context, the function of known values is the input image, and the estimated values are the values calculat ed for the output image. Image interpolation attempts to produce a smooth transition between adjacent samples rather than simply replicat ing pixels (which would result in “blocky ” images).

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The interpolation methods that may be selected (in addit ion to the system specified setting) include:

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• Bi-Linear Interpolation: A method used to scale image data (pixels) from one resolution to another. The replacement pixel in the scaled image is calculated using a weighted sum of the four nearest pixel values in the source image. This method offers higher quality than Nearest Neighbor Interpolation.

• Nearest Neighbor Interpolation: A method used to scale image data (pixels) from one resolution to ano ther. The output pixel value is simply the value of the input pixel closest to the output location. Nearest neighbor interpolation is the highest speed interpolation on DocuSP.

• Smart Interpolation: A method used to scale image data (pixels) from one resolution to anot her. This interpolation method automatically chooses between bi-linear interpolation and filtered interpolation based on the input image characteristics. Smart interpolation is the highest quality interpolation available on DocuSP.

• Filtered Interpolation (within “Smart Interpolation”): A method used to scale image data (pixels) from one resolution to another. The output pixel is calculated by pas sing the neighborhood of the input pixel through the filter to det ermine the output pixel. DocuSP uses a filter dynamically determined by the frequency of the output halftone and the input image characteristics. Filtered Interpolation is used as part of the Smart Interpolation option in DocuSP.

To select an interpolation method, perform the following steps:

1. Open Job Manager.

3. Select the Image Quality tab.

4. Select the Image Resample FAB.

5. Select the radio button next to the Interpolati on method you wish to employ.

6. Select [OK] to commit changes and exit the job properties tabset, or select [Apply] to save current changes and continue making changes.

Setting up a Destination Profile

To set up a Destination Profile, complete the following steps:

1. Open Job Manager.

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3. Select the Image Quality tab.

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4. Select the Output Color FAB.

5. Within the Output Color FAB, select the Output Color Setup pull-down menu. Select from the following choices:

• System Specified

• Bright White

• Monochrome CMYK

• Non-White

•White

• XEROX_DC2000

• XEROX_DC2000-Heavy_GCR

• XEROX_DC2000-Light_GCR

6. Select [OK] to commit changes and exit the job properties tabset, or select [Apply] to save current changes and continue making changes.

For more information on specific out put or destination pro files, and to use Gray Component Removal (GCR) profiles, select Using Gray Component Removal.

Setting up Job Rendering

Occasionally , the requested colors in an image are outside a given printer’s “gamut” and cannot be exactly reproduced. Rendering provides color mapping between the image’s “Sour ce” gamut and the printer’s own gamut.

To set up Job Rendering, complete the following steps:

1. Open Job Manager.

3. Select the Image Quality tab.

4. Select the Output Color FAB.

5. Choose between the following options shown under Rendering:

a. Rendering for all Data: selecting this opt ion enables a

single pull-down menu. Within this menu are five Rendering options that have relative strengths and weaknesses based upon their intended output. These options are:

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– Saturation: Optimizes the rendering of business

graphics, such as charts and graphs.

– Perceptual: optimizes the rendering of photographic

images.

– Relative Colorimetric: Al so optimi zed for r endering of

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spot color and logos. This transformation, however, uses additional information, such as hue and saturation, specified in the source profile to select the most appropriate value within the printer gamut.

– Absolute Colorimetric: Optimized for renderi ng to

spot color and logos by identifying the cl osest value within the printer gamut.

– Pure (for Text): Optimized for rendering of text and

line art. The “Pure” intent attempts to subdue halftone textures, thus increasing the visibility of small text.

b. Rendering for Specific Data: select ing this option

enables you to choose different rendering options for images, text, and graphics. For inst ance, you might choose Perceptual for the images, Pure for the text, and Relative Colorimetric for the graphics, in ord e r to optimize each output type appropriately.

6. Select [OK] to commit changes and exit the job properties tabset, or select [Apply] to save current changes and continue making changes.

Setting Image Quality options

The Options F AB in the Job Properti es :Image Quality tab cont ains controls for the following options:

• Trapping – an image processing technique used to compensate for

misregistration in a print engine or press. Misregistration results in white gaps and shifted hues.

– can be set by selecting the corresponding check box

• Black Overprint – an Image Quality enhancement process performed during

RIP that prevents the background of a black object f rom being removed. With the black being print ed over the other color layers, any misregistration in the print engine or press will not result in white gaps.

– can be set by selecting the corresponding check box

• Anti-Aliasing – a method for reducing the jagged appearance (caused by

rasterization) of curves and diagonal lines. Anti-Aliasing enhances the smoothness of such curves and lines.

– can be set by selecting the corresponding check box

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• Print as Grayscale – not technically an Image Quality option, this opt ion can be

selected if the user wishes to proof a job or to view their job’s layout in a printed form.

– can be set by selecting the corresponding check box

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Making Image Adjustments

The Image Adjustments FAB in the Job Properties: Image Quality FAB contains the following settings:

• Lightness – controls the relative brightness of the color in the printer’s

gamut

– can be set to the desired level +/-100 units using the spin

box

• Contrast – controls the difference of tonal gradation bet ween the light

and dark values within an image in the printer’s gamut

– can be set to the desired level +/-100 units using the spin

box

• Saturation – controls the strength or purity of the color in the printer’s

gamut

– can be set to the desired level +/-100 units using the spin

box

• Color Cast

these adjustments provide the user the ability to decrease or increase the amount of any single color. Moving the slider bar toward any one color increases the amount of that color by decreasing the amount of its complementary color.

These adjustments are: – Cyan versus Red – Magenta versus Green – Yellow versus Blue

Settin g Up Trapping

To set up Trapping,

1. Within Job Manager or Queue Manager, select [Properties...] from the right-click menu.

2. Select the Image Quality tab

3. Select the Options FAB.

4. Within the Trapping Setup area, you may select pixel values for the width and height parameters, from 1 to 20 pixels.

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NOTE: The default setting is 1 pixel in both direct ions.

5. If you wish to use vector over image trapping, select the checkbox for [Image/Vector Trapping].

6. Select [OK] to accept the trapping settings, or [Cancel ] to

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If you are setting the trap width for a queue, you may choose to set this option for ov erride by se lecti ng the [Overr ide] c heck box in the Color Properties tab.

The Special Pages Tab

The Special Pages tab contains features that enable you to manage exception pages, cover pages, and page inserts.

reject changes. More Information... Usage Advice:

– Generally, a trapping zone above 4 pixels is visually

obvious and not pleasing to the eye. A higher value should be considered carefully; however, the ability to set a higher trap zone has been included to give the user control over individual images that have been poorly trapped individually.

– Two direction parameters are included because the

feed direction has a marginal effect on image quality. However , in nearly all cases, the user would set these two values the same.

• Exception pages enable you to set special characteristics for specific pages within a job.

• Cover pages add a finished appearance to jobs and are typically used for bound, st apled, or stitched jobs.

• A page insert is a blank piece of paper, or other media, that is inserted between printed pages in a job.

Special pages information is availabl e by viewing the column headings within each Special Pages FAB.

Creating exception pages

Exception pages enable you to set special characteristics for specific pages within a job.

To create exception pages:

1. Open Job Manager.

3. Select the Special Pages tab.

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4. Choose the Exceptions FAB.

5. To create a new exception page click the [Add Exceptions...] button. The Job Exceptions dialog opens.

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NOTE: To add an exception page to an existing one, rightclick the exception page and select [Add Pages...].

6. Enter a page range for the exception p ages in the [From] and [To] fields.

NOTE: When creating more than one exception page for a job, be sure that the page ranges do not conflict. For example, if you set an exception page on page 12 you cannot enter page 12 on any other exception pages for that job. If a page conflict occurs an error d ialog window opens n otifying y ou that an invalid page range was specifi ed. Enter a valid page range to continue.

7. Choose the Stock tab to select stock characteristics:

• Select a stock from the Name menu. Select [Unspecified]

from the Name menu to set custom stock properties. Make selections from the Size/Color F AB, T ype/W eight F AB, and if available, Coating FAB.

• You can select a stock and verify the characteristics of the

stock by selecting the [ Stock List...], selecting a stock, and clicking [OK].

• Make selections directly from the Size/Color FAB, Type/

Weight FAB, and if available, Coating FAB. If [Custom] is selected from the Size menu, within the Size/Color FAB, the Width and Height fields become active.

NOTE:Be sure the attributes you select are supported on the printing system.

8. From the Output tab select [1 Sided], or [2 Sided]. If [2 Sided] is selected, you can choose to [Rotate Side 2].

9. Select the Image Edit tab to set image shift options.

10. Select image quality options. See The Image Quality Tab for additional information.

11. Select the PostScript/PDF tab and select from:

• Disable Caching

• Enable Caching

• PDL Specif ied

12. After you have completed setting exception p age properties click [Add Exception].

13. Click [Close] to exit the dialog window. Exception page information displays on the exception page list and F AB.

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Editing an exception page

To edit an exception page:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can

Product Name Book Name

access Completed jobs if the Retain PDL File s of the last 50 jobs is enabled. For additional information about Retain PDL Files of the last 50 jobs see Setting the Job Policy.

3. Select the Special Pages tab.

4. Choose the Exception Pages FAB.

5. Double-click the exception page you want to edit and make any changes. Alternatively, you can right-click an exception page and select [Edit...].

6. Select [OK].

Deleting an exception page

To delete an exception page:

1. Open Job Manager.

3. Select the Special Pages tab.

4. Choose the Exception Pages FAB.

5. Right-click an exception page and select [Delete] or [Delete All]. The exception page is removed for m the list.

Creating inserts

Job inserts differ from slip sheets in that they separate pages of a job while slip sheets separate one job from another. Inserts may also be preprinted stock or forms.

NOTE: Inserts may not be programmed for a job with cover s if the inserts affect the cover printing. For example, inserts are not allowed between pages printed on the front and back of a cover. An insert request takes precedence over an exception page request. When two or more special pages are programmed (covers, inserts, or exce ption pages) image ordering confl ict s may occur. Verify that programmed options do not conflict.

To create inserts:

1. Open Job Manager.

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3. Select the Special Pages tab.

4. Choose the Inserts FAB.

5. To create a new insert click the [Add Inserts...] button. The Inserts dialog window opens.

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NOTE: To add an insert to an existing one, right-c lick the insert and select [Add Pages...].

6. Enter the page number where you want the insert pl aced in the [After Page] field.

7. Enter the number of insert pages you want to place in that location using the [Insert Pages] field.

8. Choose stock characteristics:

• Select a stock from the Name menu. Select [Unspecified]

from the Name menu to set custom stock properties. Make selections from the Size/Color F AB, T ype/W eight F AB, and if available, Coating FAB.

• You can select a stock and verify the characteristics of the

stock by selecting the [ Stock List...], selecting a stock, and clicking [OK].

• Make selections directly from the Size/Color FAB, Type/

Weight FAB, and if available, Coating FAB. If [Custom] is selected from the Size menu, within the Size/Color FAB, the Width and Height fields become active.

NOTE:Be sure the attributes you select are supported on the printing system.

9. After you have completed setting insert page properties click the [Add Insert] button.

10. Clic k [Close] to exit the dialog window. Insert page information displays on the insert page list and FAB.

Editing inserts

To edit inserts:

1. Open Job Manager.

3. Select the Special Pages tab.

4. Choose the Inserts FAB.

5. Double-click the insert you want to edit and make any changes. Alternatively, you can right-click an insert and select [Edit...].

6. Select [OK].

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Product Name Book Name

Deleting inserts

To delete job inserts:

1. Open Job Manager.

3. Select the Special Pages tab.

4. Choose the Inserts FAB.

5. Right-click on an insert and select [Delete] or [Delete All]. The insert is remove d fo rm the lis t.

Creating cover pages

Covers add a finished appearance to jobs and are typically used for bound, stapled, or stitched jobs. Covers are programmed as part of a print job; therefore, any printing required on the cover pages must be submitted as part of the job.

To create cover pages:

1. Open Job Manager.

3. Select the Special Pages tab.

4. Choose the Covers FAB.

5. Choose [Add Front Cover...], or [Add Back Cover...]. The Covers Properties tabset opens.

6. Select [Make the Front and Back Cover t he Same] if you need to program the same characteristics for both the front and back covers. Otherwise, the paper stock and sides printed characteristics must be independent ly programmed for each cover within the job.

7. From the Print On pull-down menu select the location where you want the cover to print:

• Inside Only

• Outside Only

• Both Sides

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8. Choose stock characteristics:

• Select a stock from the Name menu. Select [Unspecified]

from the Name menu to set custom stock properties. Make selections from the Size/Color F AB, T ype/W eight F AB, and Coating FAB.

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• You can select a stock and verify the characteristics of the

stock by selecting the [ Stock List...], selecting a stock, and clicking [OK].

• Make selections directly from the Size/Color FAB, Type/

Weight F AB, and Coating F AB. If [Cust om] is selected from the Size menu, within the Size/Color FAB, the Width and Height fields become active.

NOTE:Be sure the attributes you select are supported on the printing system.

9. After you have completed setting cover page properties click the [Add Cover] button.

10. Clic k [Close] to exit the di alog window . Cover page infor mation displays on the cover page list and FAB.

Editing a cover page

To edit a cover page:

1. Open Job Manager.

3. Select the Special Pages tab.

4. Choose the Covers FAB.

5. Double-click the cover you want to edit and make any changes. Alternatively, you can right-click a cover and select [Edit...].

6. Select [OK].

Deleting a cover page

To delete a cover page:

1. Open Job Manager.

3. Select the Special Pages tab.

4. Choose the Covers FAB.

5. Right-click a cover and select [Delete] or [Delete All]. The cover is remov e d fo rm th e lis t.

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The Time Stamps Tab

View a time stamp to see the submission time of a job, the time the job started and finished processi ng, the time the job started and completed printing, and the tot al time the job was suspended.

Viewing a time stamp

To view a time stamp:

1. Open Job Manager.

2. Double-click the job you want to view.

3. Select the Time Stamps tab.

• Submission Time: The time that the job was submitted

and accepted by the controller.

• Processing Start Time: The time that the controller

started to process the job.

• Print Start Time: The time the job started printing.

• Total Print Suspend Time: The time the job was

suspended while printing.

The Faulted Tab

Clearing a faulted job

• Completion Time: The amount of time the job took to

complete.

• Processing End Time: The time the controller finished

processing the job.

• Print End Time: The time the job finished printing.

• Total Processing Suspend Time: The time the job was

suspended while being processed (decomposed).

4. Select [OK] to close the dialog window.

The Faulted tab contains job fault clear ance in formati on. A f aulted job may contain errors which cause it not to print, to print with errors, or to print onl y a cover sheet. Th is tab is unavail able unless a job has faulted.

Job faults appear in the Printer Status field of the DocuSP Print Services window. An exclamation point (!) appears next to the job.

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To clear a faulted job:

1. Perform one of the following:

• In the Printer Status field of the DocuSP Print Services

window , double-click the faulted message.

• Open the Job Manager and double-click the faulted job in

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The Ineligible Tab

Clearing an ineligible job

the Inactive Jobs list.

2. The Job Properties dialog opens with the Faulted tab selected. The tab displays details of the fault along with clearance instructions. Follow the instructions to clear the fault. The scroll bar allows you to display instructions that are not visible.

3. If more than one fault has occurred, select [Nex t Fault] and follow the instructions for that fault.

4. Select [OK] when all faults are cleared.

An ineligible job is one that cannot print because it lacks a resource required for printing.

Look at the Current tab in the Job Manager to i dent ify an ine ligi ble job. These jobs are listed at the bot tom of the dialog i n the Inactive list.

To clear an ineligible job:

1. Open the Job Manager and select the Current tab.

2. Double-click the ineligible job. The Job Properties Ineligible tab displays. It cont ains a list of the resources needed for the job.

3. Load the needed resources. When t he system detect s that th e resources are available, the job is automati cally scheduled to print. For example, if t he job requires blue stock, the job starts to print when blue stock is added in the printer and programmed into the Printer Manager.

4. Select [OK] to close the dialog window.

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Using the Print Service

Print Service menus

Print Service

The Print Service allows you to print, print and sav e, or save a job to a local or network destination.

Use the Print Service to p ri nt job s t hat h ave not bee n submi tted t o the print system. Jobs can be located on a local or, if available, network drive.

The Print Service menus enab le you to perfor m print management tasks such as printing, proofing, and Print Now.

Job properties can be accessed by double-clicking a job. The Print Service menu contains the following options which can

be accessed by right-clicking a job, select ing the File menu, or using the toolbar:

To access the Print Service menu, select a job and perform one of the following:

• Right-click a job

• Select the File menu

• Select an icon from the toolbar

The following options are available:

• Print: Places the selected job in J ob Manager whe re it ca n

be accessed for printing.

• Print Now: Interrupts a currently printing job to print the

selected job.

• Proof: Prints one copy of the job and retains the job in the

queue for additional printing. Proof jobs interrupt any currently printing job.

• Print Selected: Places multiple jobs in Job Manager

where they can be accessed for printing.

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• Proof Selected: Prints one copy of each job and retains

the jobs in the queue for additional printing. Proof jobs interrupt any currently prin ting job.

• Print Now Selected: Interrupts any currently printing jobs

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to print multiple selected jobs.

• Preview/Preview Range: Generates a previ ew look of t he

job. A PostScript license is required to acces s this fea ture. If no PostScript license is available on your system, this menu item is grayed out. See Previewing a job for additional information.

NOTE:VIPP and PPML jobs cannot be viewed using this feature; if you attempt to view these job types, an error message displays.

• Editor: Along with viewing a job prior to printing, you can

choose to edit PDF format jobs by removing, adding, and/ or shifting images, as well as makin g changes to selected job ticket settings. See Editing a saved job for more information.

• Delete: Removes the selected job from the system.

• Move: Allows you to move a job to another queue.

• Copy: A job may be copied to another location within the

file system.

The View menu

Using the Print Service

The Print Service View menu contains the following selections:

• Show Toolbar/Hide Toolbar: display or hide toolbar option buttons. Toolbars consist of buttons that are used for frequently accessed features . To hide the Toolbar select [Hide Toolbar] from the View pull-down menu.

• Select All: Highlights all jobs currently displayed in Job list.

• Clear All: Deselects all job s currently highlighted in the Job list.

• Redisplay: Updates the Job list to reflec t the latest selections and specifications. The display may not automati cally update when new selections are made from the menus.

This section provides instructions on reprinting saved jobs and sample jobs.

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Saved jobs

Jobs that have been saved to the controller with a destination of Save can be stored and reprinted at a later time.

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Reprinting a job

To reprint a saved job:

1. Open the Print Service.

2. From the Directory menu select t he UNI X fil e system or media location where the job is saved.

3. Select the folder that contains the saved job.

NOTE: Verify the correct Save Location by checking with the System Administrator or by viewing the Save Location in Setup menu > System Preferences > Save tab. In some cases, additional Save directories ar e created to save speci fic jobs by user, by department, or by another categorization.

4. Once the correct Save directory displays, all Saved jobs will appear in the file list on the right. You can filter the list of jobs by selecting a specific file type in the File Filter pull-down menu. The available choi ces are: Job Ticket, PostScript, PCL, TIFF, ASCII, PDF, and All.

NOTE: If you do not have a valid PostScript license on the system, you will not see PostScript in the list of format options.

The default viewing is by Job Ticket because this is the file type that is used to reprint the entire job. Selecting other file types does not give you the entire job. For example, if you select a TIFF file type, the system prints out only the TIFF image. Selecting the PostScript or PCL file prints the job with any parameters that have been set up on the system.

NOTE: If you do not have a valid PostScript license on the system, you will not see PostScript in the list of format options.

5. Perform one of the following steps to access job propert ies and print the selected job. See Multiple job submission if you want to submit more than one job at a time.

• Double-click the job.

• Right-click the job and select [Print].

• Select a job and choose the [Print] icon from the toolbar.

6. Enter the number of jobs you want to print in t he Quantity field .

7. If desired, change the job name.

8. If desired, select a different queue using the Queue menu.

9. If desired, make job property adjustments and then select [Print].

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10. The Infor ma ti on dialog window displays which job was submitted. Click [OK] to exit the dialog window.The job is placed in Job Manager where it can be accessed to view job progress or change job properties.

11. Click [Close] to exit the Properties dialog window.

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Multiple job submission

DocuSP allows you to submit and print multiple jobs that have been saved to the Print Ser vice. You can perform Print, Proof, a nd Print Now options on up to 25 jobs at one time.

To perform a multiple job submission:

1. Open the Print Service.

2. Use the Directory menu to locate the Save directory on your system.

3. Select the folder that contains saved jobs.

4. Select multiple jobs by performing one of the followi ng:

• Press and hold down the <CTRL> (Cont rol) key and select

each individual job.

• To select multiple files that are adjacent to one another,

press and hold down the <SHIFT> key while choosing the first and last file names you want to select. This highlights the first and last file name lines and all lines i n between.

NOTE: While there is no hard limit to the amount of jobs that you can submit, performance may be impacted if you submit hundreds of jobs.

5. Right-click within the selected j obs and choose from the following:

• Print Selected: Prints the selected jobs.

• Proof Selected: Prints one copy of each job and retains

the jobs in the queue for additional printing. Proof jobs interrupt any currently prin ting job.

• Print Now Selected: Interrupts any currently printing jobs

to print the selected jobs.

6. Select the queue that you want to use to print the selected jobs and select [OK].

7. The Job Progress dialog window opens showing you the print status of each job you select ed. You can cancel the process at any time by selecting [Cancel].

NOTE: Canceling does not cancel jobs that have been, or are currently being processed, but it does prevent any unprocessed jobs from being submitted.

8. The jobs are placed in Job Manager where they can be accessed for printing. Select [OK] to exit the Job Progress dialog window.

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Previewing a job

NOTE: A PostScript license is required to access this feature. If a PostScript license is not present on the system, this menu option is grayed out.

NOTE: VIPP and PPML jobs cannot be viewed using this feature; if you attempt to view these job types, an error message displays.

1. Open the Print Service.

2. Use the Directory menu to locate the Save directory on your system.

3. Select the folder that contains saved jobs.

4. Select the PostScript, PDF, or TIFF format job you want to preview.

5. Preview shows the entire job , while Pr eview Range al lows you to select a range of pages to view. Select [Preview] or [Preview Range] by:

• Right-clicking a job.

• Selecting a job and using the File pull-down menu.

• Selecting a job and using the toolbar ic on.

6. If Preview is selected, then the preview process begins (go to Step 7). If Preview Range is selected perform the following:

a. Select [All] if you want to previ ew the entir e job. Thi s is the

default selection.

b. If you want to preview a range of pages, clear [Al l] and

enter the page range in the fields.

c. You can use the default size di splay or you can select a

size by clearing the [Default] checkbox. The following fields become active:

– Select a unit of measure from [inches] or [mm]. – Select a paper size from the pull-down menu. If

[Custom] is selected, you can enter values in the Width and Height fields.

d. Click [OK] to exit the dialog window. The preview range

process begins.

7. Once the preview process is complete, the job you selected displays in the Preview dialog window. Page icons display for each page of the job. You can scroll to each p age or selec t the page icon and go directly to that page.

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You can perform the following actions by selecting from the

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icons and menus located at the top of the Preview dialog window . Move the cursor over each icon to get a description . If more than one page is generated, you can select pages you want to view by clicking a page icon located to the left of the viewed image. The following options are available:

• Move to the first or last page of the job.

• Move to the previous or next page of the job.

• Enter a specific page number to view. Total job pages is

indicated to the right of the page number field.

• Select viewing options:

– Zoom percentages from the pull-down menu: 100%

reflects the actual size of the document.

– Actual Size: The view is shown as the actual size of the

document. The size percentage changes to 100%.

– Fit To Window: The image fits within the Preview

window . The size percentage changes to reflect the current view.

– Fit To Width: The image fits the width of the Preview

window . The size percentage changes to reflect the current view.

• Rotate the job left or ri ght.

8. Click [Close] to exit the Preview dialog window .

Editing a saved job

A PDF job may be edited. For instance, the page order can b e changed, pages can be removed from the job, pages can be duplicated within the job, and additional pages can be imported into the job from other saved PDF jobs.

1. Open the Print Service.

2. Use the Directory menu to locate the Save directory on your system.

3. Select the folder that contains saved jobs.

4. Right-click the PDF job you want to edit and select [Editor...].

5. You may view the job and scroll through the pages using the arrow buttons.

6. Make your selections, and then select [OK] to save the edited job. Within the File Menu, the options a re as fol lows:

• Information: Use this option to gain information on the job.

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The information dialog contai ns seven fields that provide the following information:

– Title: contains the job name. – Author: contains the name of the document sender. – Path: contains the director y path in which the file

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resides.

– Producer: this field will cont ai n “DocuSP,” since the

DocuSP Controller is the producer of the file. – Created: contains the da te that the f ile was created. – Modified: if the file was modified, the date of the

modification is included in this field. – File size: details the size of t he PDF file.

• Import: Pages from one saved job can be import ed into the job that is currently open in the Document Editor.

• Save: Use this option to save the edited job.

• Save As: If desired, the edited job may be saved under a different name in order to avoid overwriting the current job.

• Exit: Closes the Document Editor window. Within the Edit Menu, the options are as follows:

• Undo: Use this option to undo the last action.

• Renumber: This option enables you to change the page order of the job.

• Delete: This option, when selected, enabl es you to delete one or more page(s) from the job.

NOTE: Importing of images is only available from other PDF jobs.

Importing pages from one saved job to another

Within the Document Editor, pages from one saved PDF format job may be imported into another.

1. Open the Print Service.

2. Use the Directory menu to locate the Save directory on your system.

3. Select the folder that contains saved jobs.

4. Right-click the PDF job you want to edit and select [Editor...].

5. From the File Menu, select [ Import ]. The Import dia log win dow opens. Alternatively, you can make Import selections directly within the main Document Editor window.

6. Within the Import dialog box, select the fil e that contains the pages you want to import.

7. Select [OK].

8. If desired, select the page range you want to import in the Import area of the main Document Editor window. You can also select to import All Pages.

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9. Select the location within the active job where the import pages will be placed. Options include [Before] and [After], where you can select a specific page befor e or aft er where the imported pages appear.

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10. Select [OK]. After the job is edited, you may choose to save the job, to rename and save the job, and/or to exit the application.

Moving a job

Moving a job allows you to place the job in another queue.

1. Open the Print Service.

2. Use the Directory menu to locate the Save directory on your system.

3. Select the folder that contains saved jobs.

4. Right-click the job and select [Move...].

5. Within the directory pane, select the location where the job is to be moved and select [OK]. The Moving Files dialog shows you the status of the job process.

6. After the job is moved, select [OK].

NOTE: Moving a job using the Print Service differs from moving a job using the Job Manager. For addi tional information see: Job Manager > Moving a job.

Copying a job

A job may be copied to another location within the file system.

1. Open the Print Service.

2. Use the Directory menu to locate the Save directory on your system.

3. Right-click a job and select [Copy...].

4. Within the directory pane, select the location where the job is to be moved and select [OK]. The Copying Files di alog shows you the status of the job process.

5. After the job is copied, select [OK].

Saving FRF jobs to a CD

To save FRF jobs to a CD, you will create a directory on the DocuSP controller, save the FRF image file to that directory, and copy the file from the controller to the CD.

To save the FRF jobs to a CD:

1. Open a terminal window:

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a. Place the cursor on the desktop (outside the DocuSP

application window). b. Right-click to open the Workspace Menu. c. Select [Tools] to open the Tools menu. d. Select [Terminal]. A Terminal window will open.

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NOTE: Place the cursor inside the Terminal window to activate the window. When the window is active, the prompt will blink. The window must be active to type in the window.

2. Create a directory to store the FRF file. a. Type cd /export/home/xrxusr and press [Enter]. b. Type mkdir cd_image and press [Enter].

3. Determine the location of the files to be placed on the CD. a. Open the Print Service b. Click on the directory containing the files to be saved. c. The path to the directory will be listed at the bottom of the

screen.

4. Create the file to be written to the CD.

NOTE: It is important to note that the file size of the FRF file created in this step should be less than what can be written to the CD-R or CD-RW media.

a. Go to the directory where the FRF file will be created. b. Type cd /export/home/xrxusr/cd_image and press

[Enter].

c. Run the mkisofs command to create the image file to be

written to the CD: Type mkisofs -l -r -o your_file_name / var/spool/xerox and press [Enter].

NOTE: The “-o your_file_name” option in the mkisofs command defines the name of the file to be written. Give the file a meaningful name. It will be created in the directory from which the mkisofs command is run.

NOTE: The “/var/spool/xerox” directory in the mkisofs command is the location chosen while looking at the Print Services screen. See step 3 above.

5. Place a blank CD-R or CD-RW in the CDRW Drive.

6. Write to the CD with the cdrw command: a. Type cd /export/home/xrxusr/cd_image and press [Enter]. b. Type cdrw -l -i image_file_name and press [Enter]. c. You will see a series of messages:” ...writing track,”

“...finalizing,” “. ..done.” The CD will automatically eject upon completion.

7. Close the Terminal window.

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a. Right-click on the banner, or left-click on the icon on the

top left of the Terminal window.

b. From the menu, select [Close].

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Printing jobs saved to a CD

To print jobs saved to a CD, perform the following:

1. Insert the CD into the DocuSP controller.

2. Open the Print Services.

3. In Directory, select [CD-RW1] from the pull-down menu. Job files from the DC are now displayed.

4. Select the desired job and move it to t he appropriate queue f or printing.

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Queue Management

Queue management involves creating and enabling queues to hold jobs prior to being printed and to help manage the flow of jobs through the printing system. The Queue Manager can also be used to change the properties of a queue or to change the job accept and release status of a queue.

When you select the Override option for any queue property, that selection will apply to any jobs submitted to that queue and will take precedence over any property selections made in the Job Manager or programmed into the job. See Understanding the Override Option for addition al information.

About the Queue Manager

The Queue Manager window displays all of the queues available on the printer. Each queue can be thought of as a virtual printer which has unique characteristics that are defin ed when the queue is created. The queue list di splays t he name, prior ity, and state for any queues available at the system.

Queue Manager Main Window

Queue Manager is accessed by selecting the Queue Manager icon located on the left si de of the DocuSP GUI. The main window will display the following:

• Queue: Name of the queue.

• Priority: Each queue for the printer is assigned a priority. The priority informs the system the order in which the queues should be processed. A queue’s priority setting can be set between 1 (highest priority) and 100 (lowest priority). The default priority setting is 50.

• Accept: The column display will either be Yes or No. If Yes is displayed the queue is enabled to accept new jobs for pr inting. If No is displayed the queue is prevented from accepting new jobs for printing.

• Release: The column dis play will ei ther b e Yes or No. If Yes is displayed the queue will automatically print incoming jobs. If No is displayed the queue can only pri nt if it is manually set to release or if the queue status is changed.

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Queue Properties

The Queue Properties dialog enables you to view and specify parameters that are used as default settings to process all jobs submitted to the queue. You can access queue properties by performing one of the following:

• Double-click a queue.

• Select a queue and choose [Properties...] form the Queue menu.

• Right-click a queue and select [Properties...].

• Select a queue and click the [Properties...] toolbar icon. The Queue Properties dialog contains the following tabs: – The Settings Tab: Contains job properties settings

including input, job destinatio n, and Administrative Pages.

– The Stock Tab: Presents stock and tray choices for your

print job using FABs. You can also select your stock from the Stock List.

– The Output Tab: Contains features used for to determine

job output options.

Content Menu

– The Image Edit Tab: Presents features that allow original

images to be modified for output.

– The PDL Settings Tab: Page Description Language (PDL)

settings determine how PostScript and PDF jobs sent to the queue are decomposed (ripped), or prepared for printing. PDL Settings FABs are PostScript/PDF, TIFF, PCL, ASCII, and if available, LCDS.

NOTE: If you do not have a valid PostScript license on the system, you will not see PostScript in the list of format options.

The content menu is accessible at all times regardless of the tab selected. Content menu features consist of the following:

• Quantity: Select a quantity to indicate the number of job sets that will be printed for all jobs sent to this queue unless a different quantity is spec if ied in the j ob, it s elf. Select a number between 1 and 65,500.

• Override: When you select the Overrid e option for any queue property, that selection wil l appl y to any jobs submitted to that queue and will take precedence over any property selections made in the Job Manager or programmed into the job.

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• Queue Name: The Queue Name field is read-only when viewing queue properties. I f you are creating a new queue the field is editable. Spaces are not permi tted in queue names.

• Printer Name: Displays the name of the printer.

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Queue Menu

• Priority: Each queue for the printer is assigned a priority. The priority informs the system the order in which the queues should be processed. A Queue’s priority setting can be between 1 (highest priority) and 100 (lowest priority). The default priority setting is 50.

When you right-click on a queue, or use the Queue pull-down menu the following options display:

• Properties: View and modify the properties of an existing queue.

• New: Creates a new queue.

• Delete: Delete an existing queue.

• Accept Jobs: Enables the queue to accept new jobs.

• Do Not Accept Jobs: Prevents the queue from accepting new jobs for print.

• Release Jobs: Sets the queue to automati cally send incoming jobs to print.

• Do Not Release Jobs: Prevents the qu eue from automaticall y releasing jobs to print. Jobs can only print once they are manually set to release or if the queue status is changed.

• Administrative Pages controls: Administrative Pages consist of the Banner Page and Error Page. Different Administrative Pages can be enabled for each queue, or one

Administrative Page can be created for a group of queues.

• Set as Default: A default queue can be select ed for j obs initiated through the Copy, Scan, and Print Services.

You can select more than one queue to Delete, Accept Jobs, Do Not Accept Jobs, Release Jobs, and Do Not Release Jobs by performing one of the following:

• Press and hold down the <CTRL> (Control) and select each individual queue.

• To select multiple queues that are adjacent to one another, press and hold down the <SHIFT> key while selecti ng the fi rst and last file names you want to select. This highlights the first and last queue name lines and all lines in between.

View m enu

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The View pull-down menu contains the following choices:

• Show T oolbar: Select ing this option displays an assortment of icons that correspond to common tasks.

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Creating New Queues

Understanding the Override Option

• Hide Toolbar: This option, which is only available when the toolbar is displayed, will toggle the display of the toolbar off.

• Select All: Highlights all of the queues in the queue list.

• Clear All: Clears all selected (highl ighted) queues in the queue list.

• Redisplay: Refreshes the queue list display.

Before jobs can be printed, they must be submitted to the printer through a print queue. The function of a queue is to manage the flow of print jobs through the control ler to the printer.

Before you create a queue and begin making property selections for it, you must understand the Override option. When you select the Override option for any queue property, that selection will apply to any jobs submitted to that queue and will take precedence over any property selections made in the Job Manager or programmed into the job.

The override option works in the hierarchy shown below. For example, any Exception Page se ttings (p riorit y 2) will override a ny Job Ticket set ti ngs (priority 3). Any Queue Property override settings take precedence over all other property features.

1. Queue overrides

2. Exception page programming

3. Job ticket settings

4. Submission print protocol (lp, lpr, nprint) settings

5. PDL Level options (setpagedevice & PCL options)

6. Queue defaults

Creating and Enabling a Queue

You can create a single queue through which all jobs will be submitted to a printer, or you can create several different queues that possess distinct properti es.

NOTE: Each option on this dialog contains an over ride setting. Select Override if you want the queue settings to take precedence over any attributes programmed with individu al jobs.

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The limit for the number of queues that can be created on a DocuSP system is 250. However, the number of possible AppleTalk connections is 128, and it is inadvisable to use a large

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Xerox DocuSP 4.1 DocuSP Helpset

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