Xerox DocuColor 5750 User Guide

DocuColor Server

User Guide

for the Xerox DocuColor Server

This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics for Imaging, Inc., except as expressly permitted herein. I nformation in this document is subject to change without notice and does not represent a commitment on the part of Electronics for Imaging, Inc.

The software described in this publication is furnished under license and may only be used or copied in accordance with the terms of such license.

Trademarks Notice

EFI, the EFI logo, Fiery, the Fiery logo, EFICOLOR and the EFICOLOR logo are trademarks registered in the U.S. Patent and Trademark Ofﬁce. Fiery XJ, Fiery XJe, Fiery XJ+, Fiery SI, Fiery Driven, the F iery Driven logo, XJ RipChips, Rip-While-P rint, Continuous P rint, Command WorkStation, A utoCal, ST ARR Compression, and Memory Multiplier are trademarks of Electronics for Imaging, Inc.

Patents: 5,666,436; 5,553,200; 5,543,940; 5,537,516; 5,517,334; 5,506,946;5,424,754; 5,343,311; 5,212,546; 4,941,038; 4,837,722; 4,500,919. Xerox 5760, 5765, 5790, 5750, MajestiK, Regal, and all Xerox product names mentioned in this publication are trademarks of the Xerox Corporation.

Adobe, the Adobe logo, Adobe Illustrator, PostScript, Adobe Photoshop, Adobe Separator, and Adobe PageMaker, are registered trademarks of Adobe Systems Incorporated, registered in certain jurisdictions. EPS (Encapsulated PostScript) is a trademark of Altsys Corporation. Apple, the Apple logo, AppleShare, AppleT alk, E therTalk, LaserWriter , and Macintosh ar e registered trademar ks, and M ultiF inder is a trademark of Apple Computer, Inc. Microsoft, MS, MS-DOS, and Windows are registered trademarks of Microsoft in the US and other countries. Q uar kXPress is a registered trademark of Quark, Inc. Times, Helvetica, and Palatino are trademarks of Linotype AG and/or its subsidiaries. ITC Avant Garde, ITC Bookman, ITC Zapf Chancery, and ITC Zapf Dingbats are registered trademarks of International Typeface Corporation. Ethernet is a registered trademark of Xerox Corporation. Farallon, PhoneNET PC, and PhoneNET Talk are trademarks of Farallon Computing, Inc. COPS and COPSTalk are trademarks of CoOperative Printing Solutions, Inc. NetWare and Novell are registered trademarks and Internetwork Packet Exchange (IPX) is a trademark of Novell, Inc. SyQuest is a registered trademark, in the United States and certain other countries, of SyQuest Technology, Inc. UNIX is a registered trademar k of UNIX System Laboratories, a wholly o wned subsidiary of No vell, I nc. P ANTONE is a registered trademark of Pantone, Inc.

All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

Legal Notices APPLE COMPUTER, INC. (“APPLE”) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE

IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE SOFTWARE. APPLE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE APPLE SOFTWARE IN TERMS OF ITS C ORRECTNESS, ACCURA CY, RELIABILITY , CURRENTNESS, OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE APPLE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL APPLE, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMA GES (INCLUDING DAMA GES FOR LOSS OF BUSINESS PR OFITS, BUSINESS INTERRUPTION, L OSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE APPLE SOFTWARE EVEN IF APPLE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.

Apple’s liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort [including negligence], product liability or otherwise), will be limited to $50.

Restricted Rights Legends

For defense agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at 252.227.7013.

For civilian agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (a) through (d) of the commercial Computer Software Restricted Rights clause at 52.227-19 and the limitations set forth in Electronics for Imaging, Inc.’s standard commercial agreement for this software. Unpublished rights reserved under the copyright laws of the United States.

Printed in the United States of America on recycled paper.

Part Number:

n/a

CE Mark

The CE marking applied to this product symbolises Rank Xerox’s declaration of conformity with the following applicable directives of the Eur opean Union as of the dates indicated.

January 1, 1996—Council Directive 70/80/CCO amended by Council Directive 93/68/EEO. Approximation of the laws of the member states related to low voltage equipment.

January 1, 1996—Council Directive 59/336/EEC. Approximation of the laws of the member states related to electromagnetic compatibility. A full declaration deﬁning the relevant directives and referenced standards can be obtained from your Rank Xerox representative.

W ARNING: In or der to allow this equipment to operate in proximity to industrial, scientiﬁc, and M edical (ISM) equipment, the external radiation fr om ISM equipment may have to be limited or special migration measures taken.

WARNING: This is a Class A product. In a domestic environment this product may cause radio interference, in which case the user may be required to take adequate measures.

FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modiﬁcations to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, and uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause interference in which case the user will be required to correct the interference at his own expense.

Industry Canada Class A Notice

This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled, “Digital Apparatus” ICES-003 from Industry Canada.

Avis de Conformation Classe A de l’Industrie Canada

Le présent appareil numérique n’émet pas de bruits radioélectriques dépassant les limites applicables aux appareils numériques de la Classe A prescrites dans la norme sur le matériel brouilleur, “Appareils Numériques” NMB-003 édictée par l’Industrie Canada.

Certiﬁcate by Manufacturer/Importer

This is to certify that the FC07 is shielded against radio interference in accordance with the provisions of VFG 243/1991. The G erman Postal Services have been advised that this device is being put on the market and that they have been given the right to inspect the series for compliance with the regulations. Electronics for Imaging, Inc.

Bescheinigung des Herstellers/Importeurs

Heirmit wird bescheinigt, dass der FC07 im Uebereinstimmung mit den Bestimmungen der VFG 243/1991 Funk-Entstort ist. Der D eutschen Bundespost wurde das Inverkehrbringen dieses Geraetes angezeigt und die Berechtigung zur Ueberpruefung der Serie auf Einhaltung der Bestimmungen eingeraumt. Electronics for Imaging, Inc.

RFI Compliance Notice

This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user who is responsible for compliance of his particular installation.

Dieses Geraet wurde einzeln sowohl als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funk-entstoerbestimmungen geprueft. Es ist jedoch moeglich, dass die Funk-enstoerbestimmungen unter unguenstigen Umstaenden bei anderen Geraetekombinationen nicht eingehalten werden. Fuer die Einhaltung der Funk-entstoerbestimmungen seigner gesamten Anlage, in der dieses Geraet betrieben wird, ist der Betreiber verantwortlich.

Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables.

Einhaltung mit betreffenden Bestimmungen kommt darauf an, dass geschirmte Ausfuhrungen gebraucht werden. Fuer die beschaffung richtiger Ausfuhrungen ist der Betreiber verantwortlich.

Software License Agreement

Electronics for Imaging, Inc. grants to you a non-exclusive, non-transferable license to use the software and accompanying documentation (“Softwar e”) included with the DocuColor Color Server you have purchased, including without limitation the PostScript

software provided by Adobe Systems Incorporated.

You may: a. use the Software solely for your own customary business purposes and solely with DocuColor; b. use the digitally-encoded machine-readable outline and bitmap programs (“Font P rograms”) provided with DocuColor in a special encrypted format (“Coded

Font Programs”) to reproduce and display designs, styles, weights, and versions of letters, numerals, characters and symbols (“Typefaces”) solely for your own customary business purposes on the screen of the DocuColor or Macintosh monitor used with DocuColor;

c. use the trademarks used by Electronics for Imaging to identify the Coded Font Programs and Typefaces reproduced therefrom (“Trademarks”); and d. assign your rights under this Agreement to a transferee of all of your right, title and interest in and to DocuColor provided the transferee agrees to be bound by

all of the terms and conditions of this Agreement. You may not:

a. make use of the Software, directly or indirectly, to print bitmap images with print resolutions of 600 dots per inch or greater, or to generate fonts or typefaces for use other than with DocuColor;

b. make or have made, or permit to be made, any copies of the Software, Coded Font Programs, accompanying documentation or portions thereof, except as necessary for use with the DocuColor unit purchased by you; provided, however , that under no circumstances may you make or hav e made, or permit to be made, any copies of that certain portion of the Software which has been included on the DocuColor hard disk drive. You may not copy the documentation;

c. attempt to alter, disassemble, decrypt or reverse engineer the Software, Coded Font Programs or accompanying documentation. d. rent or lease the Software.

Proprietary Rights

You acknowledge that the Software, Coded Font Programs, Typefaces, Trademarks and accompanying documentation are proprietary to Electronics for Imaging and its suppliers and that title and other intellectual property rights therein remain with Electronics for Imaging and its suppliers. Except as stated above, this Agreement does not grant you any right to patents, copyrights, trade secrets, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software, Coded Font Programs, Typefaces, Trademarks or accompanying documentation. You may not adapt or use any trademark or trade name which is likely to be similar to or confusing with that of Electronics for Imaging or any of its suppliers or take any other action which impairs or reduces the trademark rights of Electronics for Imaging or its suppliers. The trademarks may only be used to identify printed output produced by the Coded F ont Programs. At the reasonable request of Electronics for Imaging, you must supply samples of any Typeface identiﬁed with a trademark.

The MacApp software is proprietary to Apple Computer, Inc. and is licensed to Electronics for Imaging, Inc. for distribution only for use in combination with DocuColor software utilities.

Conﬁdentiality

You agr ee to hold the Software and Coded F ont P rograms in conﬁdence, disclosing the Softwar e and Coded Font P rograms only to authoriz ed users having a need to use the Software and Coded Font Programs as permitted by this Agreement and to take all reasonable precautions to prevent disclosure to other parties.

Remedies

Unauthorized use, copying or disclosure of the Software, Coded F ont Programs, Typefaces, Trademarks or accompanying documentation will result in automatic termination of this license and will make available to Electronics for Imaging other legal remedies.

Limited Warranty And Disclaimer

Electronics for Imaging warrants that, for a period of ninety (90) days from the date of delivery to you, the Software under normal use will perform without signiﬁcant errors that make it unusable. Electronics for Imaging’s entire liability and your exclusive remedy under this warranty (which is subject to you returning DocuColor to Electronics for Imaging or an authorized dealer) will be, at Electronics for Imaging’s option, to use reasonable commercial efforts to attempt to correct or work around errors, to replace the Software with functionally equivalent software, or to refund the purchase price and terminate this Agr eement. Some states do not allow limitations on duration of implied warranty, so the above limitation may not apply to you.

Except for the above express limited warranty, Electronics for Imaging makes and you receive no warranties or conditions on the Products, express, implied, or statutory, and Electronics for Imaging speciﬁcally disclaims any implied warranty or condition of merchantability or ﬁtness for a particular purpose.

For warranty service, please contact your authorized service/support center. EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY, ELECTRONICS FOR IMAGING MAKES AND YOU RECEIVE NO WARRANTIES

OR CONDITIONS ON THE SOFTW ARE OR CODED FONT PROGRAMS, EXPRESS, IMPLIED, STATUTORY, OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND ELECTRONICS FOR IMAGING SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MER CHANT ABILITY OR FITNESS FOR A PAR TICULAR PURPOSE. Electr onics for Imaging does not warrant that the operation of the software will be uninterrupted or error free or that the Software will meet your speciﬁc requirements.

Limitation Of Liability

IN NO EVENT WILL ELECTRONICS FOR IMAGING OR ITS SUPPLIERS BE LIABLE FOR ANY DAMA GES, INCLUDING LOSS OF DATA, LOST PROFITS, COST OF COVER OR O THER SPECIAL, INCIDENT AL, CONSEQ UENTIAL OR INDIRECT DAMAGES ARISING FR OM THE USE OF THE SOFTWARE, CODED FONT PROGRAMS OR ACCOMPANYING DOCUMENTATION, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY. THIS LIMITATION WILL APPLY EVEN IF ELECTRONICS FOR IMAGING OR ANY AUTHORIZED DEALER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. YOU ACKNOWLEDGE THAT THE PRICE OF DOCUCOLOR XJ REFLECTS THIS ALLOCATION OF RISK. BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.

Export Controls

You agr ee that you will not export or re-export the S oftware or Coded Font Programs in any form without the appropriate United States and foreign government licenses. Your failure to comply with this provision is a material breach of this Agreement.

Government Use

Use, duplication or disclosure of the Software by the United States Government is subject to restrictions as set forth in subdivision (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 or in subparagraphs (c) (1) and (2) of the Commercial Computer Software—Restricted Right Clause at 48 CFR 52.227-19, as applicable.

Third Party Beneﬁciary

You ar e hereby notiﬁed that A dobe Systems Incorporated, a California corporation located at 345 Park Ave., San Jose, CA 95110-2704 (“A dobe ”) is a third-party beneﬁciary to this Agreement to the extent that this Agreement contains provisions which relate to your use of the Fonts, the Coded F ont P rograms, the Typefaces and the Trademarks licensed hereby. Such provisions are made expressly for the beneﬁt of Adobe and are enforceable by Adobe in addition to Electronics for Imaging.

General

This Agreement will be governed by the laws of the State of California. This Agreement is the entire agreement held between us and supersedes any other communications or advertising with respect to the Software, Coded Font

Programs and accompanying documentation. If any provision of this Agreement is held invalid, the remainder of this Agreement shall continue in full force and effect. If you have any questions concerning this Agreement, please write to Electronics for Imaging, Inc., Attn: Licensing Dept. or see Electronics for I maging’s web site

at www.eﬁ.com. Electronics for Imaging, Inc.

2855 Campus Drive San Mateo, CA 94403

Contents

Before You Begin

How the DocuColor works About the documentation

Using this manual xii

Safety warnings

Cleaning the DocuColor xiii

Speciﬁcations

Supported paper sizes xiv

Chapter 1: Operating the DocuColor

Using the Control Panel

Activity light 1-2 Buttons 1-2 Display window 1-3

Starting and shutting down the DocuColor

Starting the DocuColor 1-6 Restarting the DocuColor 1-7 Shutting down the DocuColor 1-8

Chapter 2: Printing with Macintosh Computers

xi xi

xii

xiii

1-1

1-6

Printing from applications

Selecting the DocuColor in the Chooser 2-1 Setting print options 2-2

2-1

viii Table of Contents

Chapter 3: Printing with Windows Computers

Printing from applications

Setting options and printing with Windows 95 3-1 Setting options and printing with Windows 3.1x 3-6 Printing with Windows NT 4.0 3-10 Printing with Windows NT 3.51 3-12

Printing to the parallel port 3-12 Saving ﬁles to print at a remote location 3-12

Using Downloader to print

Chapter 4: Printing with UNIX Workstations

Printing to the DocuColor

Chapter 5: Managing Print Jobs

Spooler

Access privileges 5-1 Tracking and managing jobs 5-2 Duplicating, copying, moving, and deleting jobs 5-6 Changing print settings for a job 5-8 Using the Job Log 5-9

3-1

3-13

4-1

5-1

Downloading ﬁles and fonts

Printing with Downloader 5-13 Downloading and managing printer fonts 5-16

WebSpooler WebTool

Access privileges 5-18 Starting WebSpooler 5-18

5-11

5-18

ix Table of Contents

Appendix A: Error Messages

Appendix B: Font List

PostScript printer fonts

Adobe Type 1 fonts B-1 TrueType fonts B-3

Appendix C: Troubleshooting

Basic troubleshooting tips General printing problems Problems with print quality Problems with the utilities

Downloader problems C-7

Appendix D: Setting Job Overrides

Where to set print options

Document Set D-3 Media Type D-4 Rendering Style D-5 Sorter Mode D-5

B-1

C-1 C-2 C-5 C-6

D-1

xi How the DocuColor works

Before You Begin

The DocuColor Color ServerTM enables you to use your color copier as a networked printer. You can use the DocuColor to print ﬁnal documents or to proof jobs you will later print on an offset press. You can print to the DocuColor as you would print to an Apple® LaserWriter® or other printer—you select it from the Macintosh® Chooser or Microsoft® Windows® Printers dialog box, and then print from within any application.

You can print to the DocuColor from networked Macintosh computers, from networked Windows-based computers running Windows, and from networked UNIX® workstations running TCP/IP. In addition, you can use the parallel port to print directly from a Windows computer.

How the DocuColor works

The DocuColor is a special-purpose controller that enables you to use a color copier as a printer by connecting it to networked computers. The D ocuColor receiv es ﬁles from computers on your network, processes (RIPs) those ﬁles, and then sends them to the copier’s print engine for printing. Even with the DocuColor installed, you can still use your copier to make copies.

Macintosh and Windows computers communicate with the DocuColor b y means of a Printer Driver application. P rinter description ﬁles enable you to use special featur es of the DocuColor from the Print dialog box.

About the documentation

This guide is part of the set of DocuColor documentation that also includes the following manuals for users and system administrators:

•

Getting Started

from ﬂoppy disks and how to set up printing.

• The

Administrator Guide

DocuColor for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT®, and Novell® NetWare® servers to provide Adobe® PostScript® printing services to clients.

describes how to install the software from the User Software CD or

explains basic conﬁguration and administration of the

xii Before You Begin

•

Release Notes

user software, last-minute information, and information to help you use them efﬁciently.

include information about changes in the current release of system and

Using this manual

This manual includes the following topics:

• Printing from a Macintosh computer

• Printing from a Windows computer

• Printing from UNIX

• Using the SpoolerTM and DownloaderTM utilities, and the WebSpooler WebTool The Spooler and Downloader utilities are supported from Windows 95® and

Windows NT 4.0 only; they are not supported from Windows 3.1x, Windows NT 3.51, or Macintosh computers.

• Appendixes—Includes a list of DocuColor error messages, a list of the printer fonts installed on the DocuColor, troubleshooting information, and information about setting and overriding print options.

Safety warnings

The DocuColor display window is a liquid crystal display (LCD) that is made of glass and can break. Do not subject it to strong shocks.

If the display window breaks and the liquid crystal material leaks out, do not inhale, ingest, or touch it. If the material gets on your skin or clothing, wash it off with soap and water immediately.

Do not touch or put pressure on the panel. This will change the color of the panel.

xiii Speciﬁcations

Cleaning the DocuColor

Clean the DocuColor with a soft cloth moistened with isopropyl alcohol or ethyl alcohol.

Never

use water or ketone, as these may permanently alter the display.

Speciﬁcations

The DocuColor has the following features:

• CPU R4700, 150MHz

• 32MB RAM

• Internal 2.1GB hard disk drive

• Supports TCP/IP and IPX/SPX protocols simultaneously

• Supports EtherTalk

• Supports thinnet (thin coaxial Ethernet® cable or 10Base2), thicknet (thick coaxial Ethernet cable or 10Base5), and unshielded twisted pair (Ethernet 10BaseT or Fast Ethernet 100BaseTX with additional optional hardware)

• Supports Token Ring networking with additional optional hardware

• Supports Adobe PostScript 3

• Includes 136 fonts (117 Adobe Type 1 PostScript and 19 TrueType)

In addition, two Adobe Multiple Master fonts are included and are used for font substitution in PDF ﬁles.

You can use Downloader or any third-party LaserWriter downloader, such as the Adobe Font Downloader, to download additional fonts.

• Built-in ColorWiseTM color management

• AutoCal

• Spooler and Downloader utilities

• WebTools

xiv Before You Begin

Supported paper sizes

The DocuColor supports printing at 400dpi (dots per inch) on the following paper sizes:

• Postcard (4" x 6")

• Letter, Letter-R (8.5" x 11")

• Legal (8.5" x 14")

• Tabloid (11" x 17")

• A6 (105mm x 148mm)

• A4, A4-R (210mm x 297mm)

• A3 (297mm x 420mm)

1-1 Using the Control Panel

Chapter 1: Operating the DocuColor

Activity light

Display window

You can use the DocuColor control panel to view status information about jobs, print special pages, and set up printing. For information about Setup options and how to use them, see the

Administrator Guide

Using the Control Panel

The Control Panel on the front of the DocuColor enables y ou to access special features and view information about jobs printed to the DocuColor.

It comprises the following parts:

• Activity light that indicates current DocuColor activity

• Line selection buttons

• Up and down arrow buttons

• Menu button

• Display window showing status information and options for setting up the DocuColor

Line selection buttons

Up and down arrow buttons

Menu button

1-2 Operating the DocuColor

Activity light

The activity light indicates the current DocuColor activity. If the light is: Solid red There is an error causing printing and scanning to be

disabled, and the DocuColor is idle.

Flashing red There is an error causing printing and scanning to be

disabled, but the DocuColor is still processing. The light

changes to solid red when it is ﬁnished processing. Solid green The DocuColor is idle. Flashing green The DocuColor is processing or printing a job, or

communicating with a remote computer—for example,

through the Spooler. No light The DocuColor is off or starting up.

Buttons

Line selection buttons

Up/down arrow buttons

Menu button Press this button to view other screens. Under normal

There are four line selection buttons on the right side of the

Control Panel. Use these buttons to select the command

displayed on the corresponding line of the display window. A

special character (>) appears in the display window next to a

button when it is active.

Use these buttons to scroll to different screens in

multi-screen lists, to select Setup options from a list of

available options, and to select alphanumeric characters.

operation, the Control Panel displays the Info Status screen

with information about the status of the DocuColor. If you

press the Menu button, the Functions menu is displayed and

you can perform additional operations. If a job is processing

or printing, press the Menu button to display the RIP Status

screen or Print Status screen.

1-3 Using the Control Panel

Display window

The display window provides information about the status of the DocuColor, displays menu information, and enables you to view and edit information in the Setup menus.

The last line of the display window displays text that tells you what screen you are looking at and highlights one of the icons to indicate what the DocuColor is doing. Only the icons for the screens that are currently available appear.

The screens are: Alert Status If there is a problem with processing a job or printing functions,

an error message appears on the Control Panel. For information on error messages, see Appendix A “Error Messages.”

Print Status When the DocuColor is printing or scanning a job, the Print

Status screen appears. This screen displays the following:

Cancel Job

currently printing.

User name

processing.

Pages/Total—The number of copies of the current page printed

and the total number of copies of the page requested.

—Press the top line selection button to cancel the job

—The name of the user who sent the job currently

1-4 Operating the DocuColor

RIP Status When the DocuColor is processing a job, the RIP Status screen

appears. This screen displays the following:

Cancel Job—Press the top line selection button to cancel the job

currently processing. The DocuColor cancels the job before printing begins.

Document name—The name of the document currently

processing.

User name—The name of the user who sent the job currently

processing.

Kilobytes—The amount (in kilobytes) of the job processed so

far.

Info Status When the DocuColor is not processing or printing a job, it

displays information about the current server and software. It displays the following information:

Server Name—The DocuColor name. Status—The current status of the DocuColor. The DocuColor

status can be: Idle, Initializing, Busy, Processing, Printing, or Scanning.

Number of MB—The space (in megabytes) available on the

DocuColor hard disk.

Version—The system software version running on the

DocuColor.

Functions You can press the Menu button to display the Functions menu.

Use the up and down arrow buttons to scroll through the list. Press the line selection button to the right of the command to select it.

1-5 Using the Control Panel

Functions menu

You can choose the following commands from this menu:

Choose: To do this:

Print Pages

Print special pages from the DocuColor. You can print the following pages from the submenu that appears:

Test Page—A test page enables you to conﬁrm that the

DocuColor is properly connected to the copier and provides color and grayscale samples to troubleshoot problems with the copier or the DocuColor. The following information is listed: Server Name, Printer Model, and Date and Time printed.

Configuration—Prints the Conﬁguration page, which

gives the current server and device conﬁguration. This page lists general information about the hardware and software conﬁguration of the DocuColor, the current options for all Setup settings, and the ethernet and token ring addresses (if applicable) of the DocuColor.

Suspend Printing

Job Log—Prints a log of the last 55 jobs. For information

on the ﬁelds in the Job Log and on printing it in other forms, see “Using the Job Log” on page 5-9.

Control Panel Map—Prints the Control Panel map, which

is an overview of the screens you can access from the Control Panel. For information about using these screens to set up the DocuColor, see the Administrator Guide.

Font List—Prints a list of all fonts resident on the hard

disk. Suspend communication between the DocuColor and the

copier. You can suspend printing if you want to interrupt the current DocuColor job so that you can use the copier to make copies. Jobs continue to process on the DocuColor and after you make the copies, you can select

Resume Printing and the copier will continue printing

jobs.

1-6 Operating the DocuColor

Resume Printing

Run Diagnostics

Reboot Server

Resume communication between the copier and the DocuColor after you have ﬁnished making copies.

This command is provided for service representatives. Use the line selection buttons to select the diagnostic test you want to run and choose OK. Contact your authorized service/support technician for information about these diagnostics.

Shut down all DocuColor activity in the correct manner and then restart. You should use this option instead of the switch on the rear of the DocuColor.

Starting and shutting down the DocuColor

Generally, you can leave the DocuColor running all the time. This section describes how to shut down and restart the DocuColor when necessary.

Starting the DocuColor

To start the DocuColor, move the switch on the rear of the DocuColor to the On position.

Power switch in the off position

Diagnostic messages appear on the Control Panel. If any diagnostics fail, more information and instructions appear. Contact your service representative if the DocuColor encounters problems while running the diagnostics.

1-7 Starting and shutting down the DocuColor

When the diagnostics are ﬁnished, the following message is displayed:

For software update or setup press any key

If you want to change the Setup options, press one of the buttons; if you do not press a button, the DocuColor continues starting up and displays the message Idle when it is ready to receive data.

If you press a button, the following options appear:

Choose: To do this:

Run Setup

Install Software

Format Disk

View the options in the Setup menus. For information on these settings, see the Administrator Guide.

Install new system software. This should be done only by your DocuColor service representative.

Reformat the DocuColor hard disk. This should be done only by your DocuColor service representative.

Restarting the DocuColor

You should use the procedure described in this section to restart the DocuColor rather than using the power switch on the rear of the DocuColor.

TO RESTART THE DOCUCOLOR:

1. Make sure that the DocuColor is not receiving, processing, or printing a document.

Make sure that the status message on the Control Panel is Idle.

NOTE: If a job from the Print Queue is processing, it will continue processing and print

after the DocuColor is restarted; if a job sent to the direct connection is processing, it will not ﬁnish processing or printing.

2. Press the Menu button to display the Functions menu.

3. Use the down arrow button to scroll to the last screen and choose Reboot Server.

1-8 Operating the DocuColor

Shutting down the DocuColor

You may need to shut down the DocuColor for service. When you do so, fonts that have been downloaded to the hard disk drive are not deleted. Print jobs in the Printed queue and jobs that have been processed but not printed are not deleted and are available for printing when you restart the DocuColor.

TO SHUT DOWN THE DOCUCOLOR:

1. Make sure that the DocuColor is not receiving, processing, or printing a document.

Make sure that the status message on the Control Panel is Idle.

NOTE: If a job from the Print Queue is processing, it will continue processing and print

after the DocuColor is restarted; if a job to the direct connection is processing, it will not ﬁnish processing or printing.

2. Press the Menu button to display the Functions menu.

3. Scroll to the ﬁnal screen and select Reboot Server.

You should always select Reboot Server before you turn the DocuColor off to ensure that no jobs are lost.

4. Switch off the DocuColor when it restarts.

2-1 Printing from applications

Chapter 2: Printing with Macintosh Computers

TO SELECT THE DOCUCOLOR AS THE CURRENT PRINTER:

You can print to the DocuColor just as you would print to any other printer from any application software. First, select the DocuColor as the current printer in the Chooser, and then print the ﬁle from within your application.

Jobs printed to the DocuColor are sent from your Macintosh computer to a network server via AppleTalk; the network server then prints the job to the DocuColor via IPX/SPX. For more information on setting up network servers to communicate with the DocuColor, see the Administrator Guide.

Printing from applications

Before you can print to the DocuColor from applications, you must select the DocuColor in the Chooser. Then, using the Adobe PostScript printer driver and the correct PostScript Printer Description (PPD) ﬁle, you can control many DocuColor printing features by specifying job settings from print dialog boxes.

Selecting the DocuColor in the Chooser

Before you print a job, make sure the DocuColor is the currently selected printer.

1. Make sure the DocuColor is turned on, is connected to the network via a Novell server.

For instructions, see the Administrator Guide.

2. Choose Chooser from the Apple menu.

3. Click the AdobePS icon to select it.

4. If your network is divided into zones, select the zone in which the DocuColor is located.

5. Select the DocuColor in the list of printers that appears.

The names of all supported printers in the zone appear in the scroll list on the right. The DocuColor appears with its shared printer name (the Spooler’s AppleTalk Name, as set on the Novell server by your system administrator). For details, see the

Administrator Guide.

2-2 Printing with Macintosh Computers

6. In the Chooser window , make sur e that AppleT alk is A ctive and then click the close bo x to quit the Chooser.

The DocuColor remains selected as the current printer until you choose a new printer in the Chooser.

Setting print options

With Macintosh computer applications, print options are set from both the P age Setup dialog box and the Printer Speciﬁc Options dialog box. For details, see Appendix D, “Setting Job Overrides.”

NOTE: Some default print options are set by the administrator during Setup. Check

with the administrator for information on the current server default settings.

TO PRINT FROM A MACINTOSH APPLICATION USING THE ADOBEPS PRINTER DRIVER:

1. Open the ﬁle you want to print from within the application.

2. Choose Print from the application’s File menu.

The Print dialog box appears.

NOTE: Print dialog boxes vary across applications.

If the Print dialog box lets you select from a pop-up menu of available printers, choose the DocuColor.

2-3 Printing from applications

3. From the General pop-up menu, choose Notes.

4. From the Notes pop-up menu, choose Printer Speciﬁc Options.

5. Select the appropriate settings for your print job.

In the Paper Source pop-up menu, specify the paper tray to use for the job. For example, you can specify that the job should be printed on pages in the Bypass tray. Tray selection is valid for the current job only.

NOTE: If paper loaded in the selected tray is a different size, orientation, and/or media

type than that of the job you are sending, the DocuColor displays an error message and the job will not print. You should then load the correct paper in the selected tray or cancel the job.

In the Notes 1 and Notes 2 areas, enter user and job identiﬁcation information for accounting purposes, or whatever information is required at your site. The notes you enter in these areas appear in the Job Log.

These print options are speciﬁc to the DocuColor. They override settings in Printer Setup on the DocuColor Control P anel; you can also o verride some of these settings in the WebSpooler or in the Spooler Override Print Settings dialog box. For information about these options and overrides, see Appendix D, “Setting Job Overrides.”

2-4 Printing with Macintosh Computers

6. If you want to make the new settings your default settings, click Save Settings.

7. Click Print to begin printing your job.

If you choose Printer’s default, the DocuColor prints with either the default value for the server, or the information entered during Setup on the DocuColor Control Panel.

Some PPD options can also be set from within an application. In these cases, use the DocuColor PPD option to perform the function, rather than setting it from the application. (The application may not set up the ﬁle properly for printing on the DocuColor and may also take longer to process.)

3-1 Printing from applications

Chapter 3: Printing with Windows Computers

The DocuColor enables you to print from a Windows-based computer connected to the DocuColor. This chapter describes how to print to the DocuColor from Windows 95, Windows 3.1x, and Windows NT.

You can print from a networked Windows computer, or from a Windows computer connected to the parallel port on the DocuColor. If you plan to print ﬁles at another location, you should follow the procedures described in “Saving ﬁles to print at a remote location” on page 3-12.

Another way to print from a Windows computer is to download PostScript ﬁles or Encapsulated PostScript (EPS) ﬁles using the Downloader utility.

NOTE: For information on setting up the Windows environment for printing with

Windows servers connected to the DocuColor, see the Administrator Guide. For information on how to connect to the DocuColor over the network, install printer drivers, and install the utilities, see Getting Started.

Printing from applications

Once you have installed the DocuColor printer driver and set it to the proper port as described in Getting Started, you should be able to print directly from most Windows applications. Simply choose the Print command from within your application.

Setting options and printing with Windows 95

Once you have installed the DocuColor printer driver ﬁle, you can select the printer settings you prefer . You can also change settings for a particular ﬁle when you print the ﬁle to the DocuColor.

To print from Windows 95, use the Adobe PostScript printer driver included with the user software. This driver uses all features of the DocuColor.

Before printing, make sure that the correct print options are set.

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