Xerox DOCUCOLOR 40 CP Job Management Guide

J o b M a n a g e m e n t G u i d e

DOCUCOLOR 40 CP

This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics for Imaging, Inc., except as expressly permitted herein. Information in this document is subject to change without notice and does not represent a commitment on the part of Electronics for Imaging, Inc.

The software described in this publication is furnished under license and may only be used or copied in accordance with the terms of such license.

Patents: 5,666,436; 5,553,200; 5,543,940; 5,537,516; 5,517,334; 5,506,946; 5,424,754; 5,343,311; 5,212,546; 4,941,038; 4,837,722; 4,500,919

Trademarks

EFI, the EFI logo, Fiery, the Fiery logo, EFICOLOR, and Rip-While-Print are trademarks registered in the U.S. Patent and Trademark Ofﬁce. Fiery ZX, Fiery X2, Command WorkStation, AutoCal, Starr Compression, Memory Multiplier, ColorWise, NetWise, and VisualCal are trademarks of Electronics for Imaging, Inc.

DocuColor and all Xerox product names mentioned in this publication are trademarks of the XEROX CORPORATION.

Adobe, the Adobe logo, Adobe Illustrator, PostScript, Adobe Photoshop, Adobe Separator, and Adobe PageMaker are trademarks of Adobe Systems Incorporated, registered in certain jurisdictions. EPS (Encapsulated PostScript) is a trademark of Altsys Corporation. Apple, the Apple logo, AppleShare, AppleTalk, EtherTalk, LaserWriter, and Macintosh are registered trademarks, and MultiFinder is a trademark of Apple Computer, Inc. Microsoft, MS, MS-DOS, and Windows are registered trademarks of Microsoft in the US and other countries. QuarkXPress is a registered trademark of Quark, Inc. Times, Helvetica, and Palatino are trademarks of Linotype AG and/or its subsidiaries. ITC Avant Garde, ITC Bookman, ITC Zapf Chancery, and ITC Zapf Dingbats are registered trademarks of International Typeface Corporation. Ethernet is a registered trademark of Xerox Corporation. Farallon, PhoneNET PC, and PhoneNET Talk are trademarks of Farallon Computing, Inc. COPS and COPSTalk are trademarks of CoOperative Printing Solutions, Inc. NetWare and Novell are registered trademarks and Internetwork Packet Exchange (IPX) is a trademark of Novell, Inc. SyQuest is a registered trademark, in the United States and certain other countries, of SyQuest Technology, Inc. UNIX is a registered trademark of UNIX System Laboratories, a wholly owned subsidiary of Novell, Inc. PANTONE is a registered trademark of Pantone, Inc.

All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

Legal Notices

APPLE COMPUTER, INC. (“APPLE”) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE SOFTWARE. APPLE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE APPLE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS, OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE APPLE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL APPLE, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE APPLE SOFTWARE EVEN IF APPLE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.

Apple’s liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort [including negligence], product liability or otherwise), will be limited to $50.

Restricted Rights Legends

For defense agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at 252.227.7013.

For civilian agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (a) through (d) of the commercial Computer Software Restricted Rights clause at 52.227-19 and the limitations set forth in Electronics for Imaging, Inc.’s standard commercial agreement for this software. Unpublished rights reserved under the copyright laws of the United States.

Printed in the United States of America on recycled paper.

Part Number: n/a

CE Mark

The CE marking applied to this product symbolises Rank Xerox’s declaration of conformity with the following applicable directives of the European Union as of the dates indicated.

January 1, 1996—Council Directive 70/80/CCO amended by Council Directive 93/68/EEO. Approximation of the laws of the member states related to low voltage equipment.

January 1, 1996—Council Directive 59/336/EEC. Approximation of the laws of the member states related to electromagnetic compatibility.

A full declaration deﬁning the relevant directives and referenced standards can be obtained from your Rank Xerox representative.

WARNING: In order to allow this equipment to operate in proximity to industrial, scientiﬁc, and Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or special migration measures taken.

FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modiﬁcations to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Class B Declaration of Conformity

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

Consult the dealer or an experienced radio/TV technician for help.

In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modiﬁcations made to the equipment without the approval of manufacturer could void the user’s authority to operate this equipment.

Industry Canada Class B Notice

This Class B digital apparatus meets all the requirements of the Canadian Interference-Causing Equipment Regulations.

Avis de Conformation Classe B de l’Industrie Canada

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

Certiﬁcate by Manufacturer/Importer

This is to certify that the FC07 is shielded against radio interference in accordance with the provisions of VFG 243/1991. The German Postal Services have been advised that this device is being put on the market and that they have been given the right to inspect the series for compliance with the regulations.

Electronics for Imaging, Inc.

Bescheinigung des Herstellers/Importeurs

Heirmit wird bescheinigt, dass der FC07 im Uebereinstimmung mit den Bestimmungen der VFG 243/1991 Funk-Entstort ist. Der Deutschen Bundespost wurde das Inverkehrbringen dieses Geraetes angezeigt und die Berechtigung zur Ueberpruefung der Serie auf Einhaltung der Bestimmungen eingeraumt.

Electronics for Imaging, Inc.

RFI Compliance Notice

This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user who is responsible for compliance of his particular installation.

Dieses Geraet wurde einzeln sowohl als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funk-entstoerbestimmungen geprueft. Es ist jedoch moeglich, dass die Funk-enstoerbestimmungen unter unguenstigen Umstaenden bei anderen Geraetekombinationen nicht eingehalten werden. Fuer die Einhaltung der Funk-entstoerbestimmungen seigner gesamten Anlage, in der dieses Geraet betrieben wird, ist der Betreiber verantwortlich.

Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables.

Einhaltung mit betreffenden Bestimmungen kommt darauf an, dass geschirmte Ausfuhrungen gebraucht werden. Fuer die beschaffung richtiger Ausfuhrungen ist der Betreiber verantwortlich.

Software License Agreement

Before using the Software, please carefully read the following terms and conditions. BY USING THIS SOFTWARE, YOU SIGNIFY THAT YOU HAVE ACCEPTED THE TERMS OF THIS AGREEMENT. If you cannot or do not accept these terms, you may return the entire package within ten (10) days to the Distributor or Dealer from which you obtained them for a full refund.

Electronics for Imaging, Inc. grants to you a non-exclusive, non-transferable license to use the software and accompanying documentation (“Software”) included with the DocuColor 40 CP you have purchased, including without limitation the PostScript® software provided by Adobe Systems Incorporated.

You may:

a.use the Software solely for your own customary business purposes and solely with DocuColor 40 CP;

b.use the digitally-encoded machine-readable outline and bitmap programs (“Font Programs”) provided with DocuColor 40 CP in a special encrypted format (“Coded Font Programs”) to reproduce and display designs, styles, weights, and versions of letters, numerals, characters and symbols (“Typefaces”) solely for your own customary business purposes on the display window of the DocuColor 40 CP or monitor used with DocuColor 40 CP;

c.use the trademarks used by Electronics for Imaging to identify the Coded Font Programs and Typefaces reproduced therefrom (“Trademarks”); and

d.assign your rights under this Agreement to a transferee of all of your right, title and interest in and to DocuColor 40 CP provided the transferee agrees to be bound by all of the terms and conditions of this Agreement.

You may not:

a.make use of the Software, directly or indirectly, to print bitmap images with print resolutions of 600720 dots per inch or greater, or to generate fonts or typefaces for use other than with DocuColor 40 CP;

b.make or have made, or permit to be made, any copies of the Software, Coded Font Programs, accompanying documentation or portions thereof, except as necessary for use with the DocuColor 40 CP unit purchased by you; provided, however, that under no circumstances may you make or have made, or permit to be made, any copies of that certain portion of the Software which has been included on the DocuColor 40 CP hard disk drive. You may not copy the documentation;

c.attempt to alter, disassemble, decrypt or reverse engineer the Software, Coded Font Programs or accompanying documentation.

d.rent or lease the Software.

Proprietary Rights

You acknowledge that the Software, Coded Font Programs, Typefaces, Trademarks and accompanying documentation are proprietary to Electronics for Imaging and its suppliers and that title and other intellectual property rights therein remain with Electronics for Imaging and its suppliers. Except as stated above, this Agreement does not grant you any right to patents, copyrights, trade secrets, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software, Coded Font Programs, Typefaces, Trademarks or accompanying documentation. You may not adapt or use any trademark or trade name which is likely to be similar to or confusing with that of Electronics for Imaging or any of its suppliers or take any other action which impairs or reduces the trademark rights of Electronics for Imaging or its suppliers. The trademarks may only be used to identify printed output produced by the Coded Font Programs. At the reasonable request of Electronics for Imaging, you must supply samples of any Typeface identiﬁed with a trademark.

Conﬁdentiality

You agree to hold the Software and Coded Font Programs in conﬁdence, disclosing the Software and Coded Font Programs only to authorized users having a need to use the Software and Coded Font Programs as permitted by this Agreement and to take all reasonable precautions to prevent disclosure to other parties.

Remedies

Unauthorized use, copying or disclosure of the Software, Coded Font Programs, Typefaces, Trademarks or accompanying documentation will result in automatic termination of this license and will make available to Electronics for Imaging other legal remedies.

Limited Warranty And Disclaimer

Electronics for Imaging warrants that, for a period of ninety (90) days from the date of delivery to you, the Software under normal use will perform without signiﬁcant errors that make it unusable. Electronics for Imaging’s entire liability and your exclusive remedy under this warranty (which is subject to you returning DocuColor 40 CP to Electronics for Imaging or an authorized dealer) will be, at Electronics for Imaging’s option, to use reasonable commercial efforts to attempt to correct or work around errors, to replace the Software with functionally equivalent software, or to refund the purchase price and terminate this Agreement. Some states do not allow limitations on duration of implied warranty, so the above limitation may not apply to you.

Except for the above express limited warranty, Electronics for Imaging makes and you receive no warranties or conditions on the Products, express, implied, or statutory, and Electronics for Imaging speciﬁcally disclaims any implied warranty or condition of merchantability or ﬁtness for a particular purpose.

For warranty service, please contact your authorized service/support center.

EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY, ELECTRONICS FOR IMAGING MAKES AND YOU RECEIVE NO WARRANTIES OR CONDITIONS ON THE SOFTWARE OR CODED FONT PROGRAMS, EXPRESS, IMPLIED, STATUTORY, OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND ELECTRONICS FOR IMAGING SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Electronics for Imaging does not warrant that the operation of the software will be uninterrupted or error free or that the Software will meet your speciﬁc requirements.

Limitation Of Liability

IN NO EVENT WILL ELECTRONICS FOR IMAGING OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES, INCLUDING LOSS OF DATA, LOST PROFITS, COST OF COVER OR OTHER SPECIAL, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES ARISING FROM THE USE OF THE SOFTWARE, CODED FONT PROGRAMS OR ACCOMPANYING DOCUMENTATION, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY. THIS LIMITATION WILL APPLY EVEN IF ELECTRONICS FOR IMAGING OR ANY AUTHORIZED DEALER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. YOU ACKNOWLEDGE THAT THE PRICE OF THE UNIT REFLECTS THIS ALLOCATION OF RISK. BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.

Export Controls

You agree that you will not export or re-export the Software or Coded Font Programs in any form without the appropriate United States and foreign government licenses. Your failure to comply with this provision is a material breach of this Agreement.

Government Use

Use, duplication or disclosure of the Software by the United States Government is subject to restrictions as set forth in subdivision (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 or in subparagraphs (c) (1) and (2) of the Commercial Computer Software—Restricted Right Clause at 48 CFR 52.227-19, as applicable.

Third Party Beneﬁciary

You are hereby notiﬁed that Adobe Systems Incorporated, a California corporation located at 345 Park Avenue, San Jose, CA 95110-2704 (“Adobe”) is a thirdparty beneﬁciary to this Agreement to the extent that this Agreement contains provisions which relate to your use of the Fonts, the Coded Font Programs, the Typefaces and the Trademarks licensed hereby. Such provisions are made expressly for the beneﬁt of Adobe and are enforceable by Adobe in addition to Electronics for Imaging.

General

This Agreement will be governed by the laws of the State of California.

This Agreement is the entire agreement held between us and supersedes any other communications or advertising with respect to the Software, Coded Font Programs and accompanying documentation.

If any provision of this Agreement is held invalid, the remainder of this Agreement shall continue in full force and effect.

If you have any questions concerning this Agreement, please write to Electronics for Imaging, Inc., Attn: Licensing Dept. or see Electronics for Imaging’s web site at www.eﬁ.com.

Electronics for Imaging, Inc. 2855 Campus Drive

San Mateo, CA 94403

Contents

Preface

About this manual	xi
Terminology	xii

About the documentation	xii

DocuColor 40 CP job environments	xiii
Permissions	xiv

Safety warnings	xv

Cleaning the DocuColor 40 CP	xv

Chapter 1: Using the Control Panel

Introduction to the DocuColor 40 CP Control Panel	1-1
Activity light	1-1
Buttons	1-2
Display window	1-3
Functions menu	1-5

Starting and shutting down the DocuColor 40 CP	1-6
Starting the DocuColor 40 CP	1-6
Restarting the DocuColor 40 CP	1-7
Shutting down the DocuColor 40 CP	1-8

Chapter 2: Overview of DocuColor 40 CP WebTools

About WebTools	2-1
Access privileges	2-2
Checking DocuColor 40 CP status with the Status WebTool	2-4
Accessing information with the WebLink WebTool	2-5

viii Contents

Chapter 3: Tracking and Managing Print Jobs

WebTools for job tracking and management	3-1

WebSpooler	3-1
Job management features	3-2
Job List window	3-3
Job icons	3-9
Spool area	3-9
RIP area	3-10
Print area	3-11
Job commands	3-12
Overriding print settings	3-14
Thumbnails and full-screen previews (DocBuilder)	3-16
Using the Job Log	3-25

Chapter 4: Color Calibration

Introduction to color calibration	4-1

Understanding calibration	4-2
How calibration works	4-3
Scheduling calibration	4-4
Checking calibration status	4-5

Calibrating with AutoCal from the Control Panel	4-6
Connecting the scanner to the DocuColor 40 CP	4-6
Using AutoCal	4-7
Removing calibration	4-9

Calibrating with Print Calibrator	4-9
Using a scanner	4-10
Using a densitometer	4-10
The Calibration Mode window	4-14
Measurements	4-15
Measuring values with a DTP32 densitometer	4-16
Testing and applying calibration	4-20
Calibration checklist	4-22
Calibrating the densitometer	4-23

ix Contents

Chapter 5: Advanced Print Calibrator Topics

Using advanced calibration features	5-1
Choosing a measurements ﬁle	5-1
Working with targets	5-2
Customizing calibration targets	5-5
Backing up DocuColor 40 CP targets	5-9
Deleting custom targets	5-10
Removing calibration	5-10

Using advanced simulation features	5-11
Working with simulations	5-11
Using the Simulation Mode window	5-13
Checking the current simulation	5-14
Editing simulations	5-15
Managing simulations	5-18
Testing and setting a new default simulation	5-19

Appendix A: Troubleshooting

Error messages	A-1

Maintaining optimal system performance	A-5

Troubleshooting	A-6
Unexpected printing results	A-6
Clearing the server	A-7
Users are unable to connect to the printer	A-7
Setup error messages	A-8
AutoCal error messages	A-8

Index

Preface

xi About this manual

This manual is intended for DocuColor 40 CP Color Server™ operators or administrators, or users with the necessary access privileges, who monitor and manage job ﬂow, perform color calibration, and troubleshoot problems that may arise. It describes the functions and features of DocuColor 40 CP utilities and

DocuColor 40 CP WebTools for the purposes of print job management and color quality control.

About this manual

This manual is organized as follows:

•Chapter 1 describes the DocuColor 40 CP Control Panel. It explains the various messages and icons that you might see on the Control Panel and describes how to print system information pages from the Control Panel. It also explains how to properly start up and shut down the DocuColor 40 CP.

•Chapters 2 introduces DocuColor 40 CP WebTools, explains how to access them, and directs you to sources of more information (in this manual or in other manuals in the documentation set).

•Chapter 3 describes WebSpooler, which can be used to view and manage DocuColor 40 CP job activity. In addition to providing a graphic display of the job ﬂow, WebSpooler allows you to reprint or hold jobs, view and override print option settings, preview print jobs, and merge rasterized jobs.

•Chapter 4 tells you how to monitor and maintain color quality of your print output by calibrating the DocuColor 40 CP with Print Calibrator or AutoCal (with a desktop scanner).

•Chapter 5 describes advanced applications of Print Calibrator, such as creating custom calibration and simulation targets to customize the color responses of the DocuColor 40 CP.

•Appendix A lists error messages that you might see at the DocuColor 40 CP Control Panel, WebSpooler, or the DocuColor 40, and contains some troubleshooting information.

xii Preface

Terminology

Speciﬁc terms are explained as they are introduced. However, the following general terms are used throughout:

•PostScript (PS)—A computer language designed as a page description language. The DocuColor 40 CP uses this language for imaging the page and for communication with applications and with the print engine.

•Job—A ﬁle consisting of PostScript commands and comments that describe the graphics, sampled images, and text that should appear on each page of a document, and the printer options that should be used in printing, such as media or color rendering style.

•Spool—Write to a disk. Usually used here to refer to a PostScript print job being saved to the DocuColor 40 CP hard disk in preparation for processing and printing.

•RIP—Acronym for raster image processing, which changes text and graphics commands into descriptions of each mark on a page. In common use as a noun, a “raster image processor” (RIP) is the computer processor that performs this function.

•Print—The process of rendering, or imaging, a page or a job on a printer.

These concepts can explain how the DocuColor 40 CP Color Server and the DocuColor 40 work together as a powerful printing system. The DocuColor 40 CP PostScript RIP changes text and graphics commands in PostScript into color speciﬁcations for each dot of toner deposited on a page by the DocuColor 40.

About the documentation

This manual is part of the set of DocuColor 40 CP documentation, which includes the following manuals for users and system administrators:

•The Conﬁguration Guide explains basic conﬁguration and administration of the DocuColor 40 CP for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT, and NetWare servers to provide PostScript printing services to clients.

•Getting Started describes how to install software to enable users to print to the DocuColor 40 CP. Speciﬁcally, it describes installation of PostScript printer drivers, printer description ﬁles, and other user software provided on the User Software CD. It also explains how to connect each user to the network.

xiiiDocuColor 40 CP job environments

•The Printing Guide describes the printing features of the DocuColor 40 CP for users who send jobs via remote workstations on the network or via a direct parallel port connection.

•The Color Guide provides an introduction to the basics of color theory and printing to a DocuColor 40 CP Color Server. It also includes practical color printing tips and application notes that explain how to print to the DocuColor 40 CP from popular Windows and Mac OS applications.

•The Job Management Guide explains the functions of the DocuColor 40 CP client utilities and WebTools, and how they can be used to manage jobs and maintain color quality. This book is intended for an operator or administrator, or a user with the necessary access privileges, who needs to monitor and manage job ﬂow, perform color calibration, and troubleshoot problems that may arise.

•Release Notes provide last-minute product information and workarounds for some of the problems you may encounter.

DocuColor 40 CP job environments

The DocuColor 40 CP supports several levels of control of printing, job management, and setup, and offers you the ﬂexibility to choose the conﬁguration that corresponds to the requirements of your site. Your situation may correspond to one of the descriptions outlined below, or you may prefer an intermediate level of control.

At one extreme, an administrator or operator in a high-volume printing environment controls the entire job ﬂow and all printing using WebSpooler. Print jobs arriving from remote users are spooled to the server disk and stored until the operator decides it is time to print them. Additional functions (calibration, job overrides, prioritizing, font management) are reserved for the administrator or operator.

At the other extreme, anyone on the local network can control all printing and server functions; operator intervention is not necessary. Users can print from their workstations to any of the published print connections. Anyone can use WebSpooler to control any print job.

The spectrum of control that an administrator can implement is described fully in the

Conﬁguration Guide.

xiv Preface

Permissions

Support for these job environments is achieved by a combination of DocuColor 40 CP Setup options. By default, anyone can access Setup (both from the Control Panel and WebSetup), but the administrator can limit access to Setup by specifying an Administrator password for the DocuColor 40 CP (see the Conﬁguration Guide).

Also by default, anyone can log in to WebSpooler and control job ﬂow, but an administrator can restrict access to these functions by specifying an Operator password.

The three security levels from greatest to least control are:

•Administrator—confers control of Setup and is the highest level of control. The person who has access to Setup can control the printing and job management environment by choosing which queues are enabled, and by electing to set passwords. The Administrator can also set a common web link for all users who log in to the DocuColor 40 CP using their web browser.

•Operator—includes control of print jobs that arrive at the server and the ability to perform calibration.

•Guest—allows users to view the status of active jobs and the list of stored jobs. They cannot make changes to jobs or change their printing instructions. A password is not needed to log in as Guest and view jobs from WebSpooler.

This manual describes the features of the DocuColor 40 CP client utilities and WebTools, and all operator privileges, whether those privileges are available to everyone or are exclusive to only certain people. It also includes descriptions of administrator functions, sometimes referring you to other manuals for more information.

xv Safety warnings

Safety warnings

The DocuColor 40 CP display window is a liquid crystal display (LCD) that is made of glass and can break. Do not subject it to strong shocks.

If the display window breaks and the liquid crystal material leaks out, do not inhale, ingest, or touch it. If the material gets on your skin or clothing, wash it off with soap and water immediately.

Do not touch or put pressure on the panel. This will change the color of the panel.

Cleaning the DocuColor 40 CP

Clean the DocuColor 40 CP with a soft cloth moistened with isopropyl alcohol or ethyl alcohol. Never use water or ketone as these may permanently alter the display.

11-1 Introduction to the DocuColor 40 CP Control Panel

Chapter 1:

Using the

Control Panel

You can use the DocuColor 40 CP Control Panel to view status information, print special pages, and set up printing.

Introduction to the DocuColor 40 CP Control Panel

The Control Panel, shown below on the front of the DocuColor 40 CP, comprises the following parts:

Activity light

Display window

Menu button

Line selection buttons

Up and down buttons

Activity light

The activity light indicates the current DocuColor 40 CP activity. If the light is:

Solid red	An error has occurred causing the DocuColor 40 CP to be
	disabled.
Flashing red	There is an error causing printing to be disabled, but the
	DocuColor 40 CP is capable of processing.
Solid green	The DocuColor 40	CP is idle.
Flashing green	The DocuColor 40	CP is processing or printing a job, or
	communicating with a remote computer.
No light	The DocuColor 40	CP is off or starting up.

11-2 Using the Control Panel

Buttons

Line selection	There are four line selection buttons on the right side of the
buttons	Control Panel. Use these buttons to select the command
	displayed on the corresponding line of the display window.
	When a button is active, a special character (>) appears in the
	display window next to the button.
Up and down	Use these buttons to scroll to different screens in multi-
buttons	screen lists, to select Setup options from a list of available
	options, and to scroll alphanumeric characters.
Menu button	Press this button to view other screens. Under normal
	operation, the Control Panel displays the Info, RIP, or Print
	Status screen with information about the status of the
	DocuColor 40 CP. If you press the Menu button, the
	Functions menu is displayed and you can perform additional
	operations (see page 1-5). If a job is processing or printing,
	press the Menu button to cycle among the active screens.

11-3 Introduction to the DocuColor 40 CP Control Panel

	Display window
	The display window provides information about the status of the DocuColor 40 CP,
	displays menu information, and enables you to view and edit information in the Setup
	menus.
	The last line of the display window displays text that tells you what screen you are
	looking at and highlights one of the icons to indicate what the DocuColor 40 CP is
	doing. Only the icons for the screens that are currently available appear. The menu
	button cycles among the active screens.
	The screens are:
Alert Status	If there is a problem with processing a job or printing functions, an error message
	appears on the Control Panel. For information on error messages, see Appendix A,
	“Troubleshooting.”
Print Status	When the DocuColor 40 CP is printing a job, the Print Status screen appears.
	This screen displays the following:
	Cancel Job—Press the top line selection button to cancel the job currently
	printing.
	User name—The name of the user who sent the job currently processing.
	Pages/Total—The number of copies of the current job printed and the total
	number of copies of the job requested.
RIP Status	When the DocuColor 40 CP is processing a job, the RIP Status screen appears.
	This screen displays the following:
	Cancel Job—Press the top line selection button to cancel the job currently
	processing. The DocuColor 40 CP cancels the job before printing begins.
	Document name—The name of the document currently processing.
	User name—The name of the user who sent the job currently processing.
	Kilobytes—The size (in kilobytes) of the job processed so far.
	NOTE: This number is always displayed in kilobytes, even if the amount goes over
	1000KB; for example, 10MB is displayed as 10000KB.

11-4 Using the Control Panel

Info Status	When the DocuColor 40 CP is not processing or printing a job, it displays
	information about the current server and software. It displays the following
	information:
	Server Name—The DocuColor 40 CP name.
	Status—The current status of the DocuColor 40 CP. The DocuColor 40 CP
	status can be: Idle, Initializing, Busy, Processing, or Printing.
	Megabytes—The space (in megabytes) available on the DocuColor 40 CP hard
	disk, for example, 756MB.
	Version—The system software version running on the DocuColor 40 CP.
Functions	You can press the Menu button to display the Functions menu. Use the up and
	down buttons to scroll through the list. Press the line selection button to the right
	of a command to select that command. See page 1-5 for more information.
Network	The network icon appears at the bottom left of any of the other screens when a
	job is being sent to the DocuColor 40 CP, either over the network or through the
	parallel port. The network icon also appears, together with a ﬂashing green
	activity light, when a remote utility is running.

11-5 Introduction to the DocuColor 40 CP Control Panel

	Functions menu
	You can choose the following commands from this menu:
Print Pages	Print special pages from the DocuColor 40 CP. You can print the following pages
	from the submenu that appears:
	Test Page—A Test Page enables you to conﬁrm that the DocuColor 40 CP is
	properly connected to the copier, and provides color and grayscale samples to
	troubleshoot problems with the copier or the DocuColor 40 CP. The following
	settings are among those listed on the Test Page: Server Name, Printer Model,
	color settings, calibration information, date and time the Test Page was printed.
	Configuration—Prints the Conﬁguration page, which gives the current server and
	device conﬁguration. This page lists general information about the hardware and
	software conﬁguration of the DocuColor 40 CP, the current options for all Setup
	settings, information about the current calibration, and the Ethernet and Token
	Ring addresses of the DocuColor 40 CP.
	Job Log—Prints a log of the last 55 jobs. For information on the ﬁelds in the Job
	Log and on printing it in other forms, see “Using the Job Log” on page 3-25.
	Control Panel Map—Prints the Control Panel Map, which is an overview of the
	screens you can access from the Control Panel. For information about using these
	screens to set up the DocuColor 40 CP, see the Conﬁguration Guide.
	Color Charts—Prints samples of the RGB, CMY, and PANTONE colors available
	from the DocuColor 40 CP.
	Font List—Prints a list of all fonts currently on the DocuColor 40 CP hard disk.
Suspend Printing	Suspend communication between the DocuColor 40 CP and the copier. You must
	suspend printing if you want to interrupt the current DocuColor 40 CP job so
	that you can use the copier to make copies. Jobs continue to process on the
	DocuColor 40 CP. After you make the copies, select Resume Printing to continue
	printing jobs from the DocuColor 40 CP.
Resume Printing	Resume communication between the copier and the DocuColor 40 CP after you
	have ﬁnished making copies.
Reboot Server	Shut down all DocuColor 40 CP activity in the correct manner and then restart.
	You should use this option instead of the power switch on the back of the
	DocuColor 40 CP.

11-6 Using the Control Panel

Starting and shutting down the DocuColor 40 CP

Generally, you can leave the DocuColor 40 CP running all the time. This section describes how to shut down and restart the DocuColor 40 CP when necessary.

Starting the DocuColor 40 CP

To start the DocuColor 40 CP, move the power switch on the back of the DocuColor 40 CP to the On position. If the copier is also powered off, power it on before powering on the DocuColor 40 CP.

Power switch

Diagnostic messages appear on the DocuColor 40 CP Control Panel. If any diagnostics fail, more information and instructions appear. Contact your service representative if the DocuColor 40 CP encounters problems while running the diagnostics.

When the diagnostics are ﬁnished, the following message is displayed:

For software update or setup, press any key.

If you want to change Setup option settings, press any button; if you do not press a button, the DocuColor 40 CP continues starting up and displays the message Idle when it is ready to receive data.

NOTE: If an Administrator password has been set, you are required to enter it to access Setup.

If you press a button, the following options appear.

11-7 Starting and shutting down the DocuColor 40 CP

For information about the Setup menus and options, see the Conﬁguration Guide.

Choose:	To do this:
Exit Setup	Exit the Setup menus; the DocuColor 40 CP reboots.
Server Setup	Enter the Server Setup menus.
Network Setup	Enter the Network Setup menus.
Printer Setup	Enter the Printer Setup menus.
PS Setup	Enter the PostScript Setup menu.
Color Setup	Enter the Color Setup menu.
Job Log Setup	Enter the Job Log Setup menu.
Calibration	Calibrate the DocuColor 40 CP using AutoCal. For more
	information, see “Calibrating with AutoCal from the Control
	Panel” on page 4-6 and the Conﬁguration Guide.
Change Password	Change the Administrator password.
Clear Server	Clear all jobs in all server queues and the Job Log. Check
	with your administrator or operator before choosing
	Clear Server.

Restarting the DocuColor 40 CP

You should use the procedure described below to restart the DocuColor 40 CP rather than using the power switch on the back of the DocuColor 40 CP.

TO RESTART THE DOCUCOLOR 40 CP:

1.Make sure that the DocuColor 40 CP is not receiving, processing, or printing a job.

Make sure that the status message on the Control Panel is Idle.

NOTE: If a job from the Print queue is processing, it will continue processing and print after the DocuColor 40 CP is restarted; if a job sent to the Direct connection is processing, it will not ﬁnish processing or printing.

2.Press the Menu button to display the Functions menu.

3.Use the down button to scroll to the last screen and choose Reboot Server.

11-8 Using the Control Panel

Shutting down the DocuColor 40 CP

You may need to shut down the DocuColor 40 CP for service. When you do so, fonts that have been downloaded to the hard disk drive are not deleted. Print jobs in the Hold and Printed queues and jobs that have been processed but not printed are not deleted and are available for printing when you restart the DocuColor 40 CP.

TO SHUT DOWN THE DOCUCOLOR 40 CP:

1.Make sure that the DocuColor 40 CP is not receiving, processing, or printing a job.

Make sure that the status message on the Control Panel is Idle. If a job has just ﬁnished processing or printing, wait at least ﬁve seconds after the Control Panel status message switches to Idle before proceeding to step 2.

NOTE: If a job from the Print queue is processing, it will continue processing and print after the DocuColor 40 CP is restarted; if a job to the Direct connection is processing, it will not ﬁnish processing or printing.

2.Power off the DocuColor 40 CP by moving the power switch on the back to the Off position.

NOTE: After powering off the DocuColor 40 CP, make sure to also power off the copier. Leaving the copier powered on while the DocuColor 40 CP is powered off can lead to excessive drain on the DocuColor 40 CP motherboard battery.

22-1

Chapter 2:

Overview of

DocuColor 40 CP

WebTools

About WebTools

This chapter introduces the DocuColor 40 CP WebTools: Status, WebSpooler, WebLink, Installer, and WebSetup. It explains how to access these tools and describes their functions. For more information on WebSetup and Installer WebTools, you are referred to other manuals in the documentation set.

About WebTools

WebTools reside on the DocuColor 40 CP but can be accessed over the network from Windows 95, Windows NT 4.0, and Mac OS client computers. The

DocuColor 40 CP has a home page that lets remote users view server functions and manipulate jobs. For speciﬁc information on the browsers supported with WebTools, see Getting Started.

The following DocuColor 40 CP WebTools can be accessed from the DocuColor 40 CP WebTools home page.

WebTool:	Summary:	For more information:

Status	Shows you the jobs currently processing	See page 2-4
	and printing.

WebSpooler	Allows you to view, manipulate, reorder,	See “WebSpooler” on page 3-1
	reprint, and delete jobs currently
	spooling, processing, or printing on the
	DocuColor 40 CP. Also allows you to
	view, print, export, and delete the Job
	Log. Most of these functions require an
	Administrator or Operator password, if
	one has been set.

WebLink	Provides a link to another web page,	See page 2-5 and the
	provided you have a valid Internet	Conﬁguration Guide
	connection. The WebLink destination
	can be changed; this function requires
	the Administrator password, if one has
	been set.

22-2 Overview of DocuColor 40 CP WebTools

WebTool:	Summary:	For more information:

Installer	Allows you to download	See Getting Started
	DocuColor 40 CP printer ﬁle installers
	directly from the server.

WebSetup	Allows you to modify the	See the Conﬁguration Guide
	DocuColor 40 CP conﬁguration
	(Setup) remotely. This function requires
	the Administrator password, if one has
	been set.

Access privileges

The DocuColor 40 CP system allows the site administrator to choose and implement a level of access and control appropriate for your particular site. The levels of access allowed to remote users depend on whether the administrator has enabled use of the WebTools, and whether a password is required to use certain features of the WebTools.

The three possible levels of access to WebTools are Administrator, Operator, and Guest. To enable maximum password protection, Administrator and Operator passwords must be speciﬁed in Setup (see the Conﬁguration Guide).

NOTE: An Operator password can be set only by using WebSetup.

When both an Administrator password and an Operator password have been speciﬁed, the access levels are as follows:

Access level:	Privileges and password requirements:

Administrator	Has full access to all WebTools and DocuColor 40 CP Control
	Panel functions; Administrator password required.

Operator	Has access to all functions of WebTools except WebSetup and
	clearing the Job Log from WebSpooler; Operator password
	required.

Guest	Can view job status, but cannot make changes to jobs or Setup,
	and cannot view the Job Log; no password required.

22-3 About WebTools

If you have been given the Operator password, you can manage job ﬂow and override print settings of your jobs with WebSpooler. If not, you can still log in as Guest and use these tools, and the Status WebTool, to track the status of your jobs. Check with your site administrator for information on your access privileges.

TO ACCESS WEBTOOLS:

1.Start up your Internet browser application.

See Getting Started for information about supported platforms and browsers.

2.Enter the IP address or the DNS name of the DocuColor 40 CP.

Check with the operator or administrator for this information.

3.If the Log In dialog box appears, select a login level, enter the password, and click OK.

The Log In dialog box appears only if the administrator has set an Administrator or Operator password (or both).

4.When the DocuColor 40 CP WebTools home page appears, click to select one of the WebTools.

Move the cursor over the buttons to display information about the selections.

NOTE: The Conﬁgure button appears only if you logged in as Administrator. With Administrator privileges, you can click this button and specify which of the WebTools are available to other users.

Checking DocuColor 40 CP status with the Status WebTool

You can use the Status WebTool to see what jobs are currently processing and printing. The Status WebTool does not require any special access privileges. If the administrator has enabled Web Services in Setup and has provided you with the IP address of the DocuColor 40 CP, you can use the Status WebTool to monitor the status of print jobs as they are rasterized and printed.

To access the Status WebTool, point your browser to the DocuColor 40 CP WebTools home page and click Status. The current RIP Status and Printer Status appear in the window.

To open a new browser window for the Status display, click Float. You can then close other browser windows and leave the Status window open to continue checking the status of the DocuColor 40 CP. As long as you keep the Status window open, it is dynamically updated.

To obtain more information about the status of jobs, use WebSpooler.

Xerox DOCUCOLOR 40 CP Job Management Guide

22-5 About WebTools

Accessing information with the WebLink WebTool

The WebLink button on the DocuColor 40 CP WebTools home page provides a link to another web page or to multiple web pages, provided you have a valid Internet connection. The WebLink destination is initially set to www.xerox.com. The administrator at your site can set the WebLink destination. Check the WebLink sites for any information available there.

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