Xerox DocuColor 3535 PRINTING GUIDE

FINAL DRAFT 7/18/03

This file contains material copyrighted by EFI. Your organization may not use, copy, or distribute this material except for internal purposes only. Under no circumstances can your organization copy or distribute this material to anyone outside of your organization without EFI's written consent.

FD7/21/03

Fiery EX3535 Color Server

PRINTING GUIDE

About the Documentation

This manual is part of a set of Fiery EX3535 Color Server ™ documentation that includes the following manuals for users and system administrators:

• The

Quick Start Guide

Color Server and printing. It also describes how to access the online documentation.

• The

User Software Installation Guide

User Software CD to enable users to print to the Fiery EX3535 Color Server, and also describes setting up printing connections to the Fiery EX3535 Color Server.

• The

Conﬁguration Guide

Fiery EX3535 Color Server for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT 4.0/2000, and Novell NetWare servers to provide printing services to users.

• The

Printing Guide

for users who send jobs from their computers.

• The

Color Guide

Fiery EX3535 Color Server. It explains how to calibrate your copier and take advantage of the ColorWise® color management system, as well as features in ColorWise Pro Tools™.

• The

Fiery Color Reference

color output of the Fiery EX3535 Color Server and outlines key workﬂow scenarios. In addition, it offers information on printing color documents from popular Microsoft Windows and Apple Mac OS applications.

summarizes the steps for conﬁguring the Fiery EX3535

describes how to install software from the

explains basic conﬁguration and administration of the

describes the printing features of the F iery EX3535 Color Server

provides information on managing the color output of the

addresses concepts and issues associated with managing

FD7/21/03

• The

Job Management Guide

including Command WorkStation™, Command WorkStation/LE and DocBuilder Pro™, and how you can use them to monitor and control jobs on the Fiery EX3535 Color Server. This manual is intended for an operator or administrator, or a user with the necessary access privileges, who monitors and manages job ﬂow, performs color calibration, and troubleshoots problems that may arise.

explains the functions of the job management utilities,

™,

•

Customer Release Notes

for some of the problems you may encounter.

provide last-minute product information and workarounds

This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics for Imaging, Inc. Information in this document is subject to change without notice and does not represent a commitment on the part of Electronics for Imaging, Inc.

This publication is provided in conjunction with an EFI product (the “Product”) which contains EFI software (the “S oftwar e”). The Software is furnished under license and may only be used or copied in accordance with the terms of the Software license set forth below.

The Product may be covered by one or more of the following U.S. Patents: 4,917,488, 4,941,038, 5,109,241, 5,150,454, 5,150,454, 5,170,182, 5,212,546, 5,278,599, 5,335,040, 5,343,311, 5,424,754, 5,467,446, 5,506,946, 5,517,334, 5,537,516, 5,543,940, 5,553,200, 5,565,960, 5,615,314, 5,619,624, 5,625,712, 5,640,228, 5,666,436, 5,760,913, 5,818,645, 5,835,788, 5,866,856, 5,867,179, 5,959,867, 5,970,174, 5,995,724, 6,002,795, 6,025,922, 6,041,200, 6,046,420, 6,065,041, 6,067,080, 6,112,665, 6,116,707, 6,118,205, 6,122,407, 6,134,018, 6,141,120, 6,151,014, 6,166,821, 6,184,873, 6,185,335, 6,201,614, 6,215,562, 6,219,659, 6,222,641, 6,224,048, 6,225,974, 6,226,419, 6,239,895, 6,256,108, 6,265,676, 6,266,051, 6,269,190, 6,289,122, 6,292,177, 6,292,270, 6,300,580, 6,310,697, 6,323,893, 6,326,565, 6,327,047, 6,327,050, 6,327,052, 6,330,071, 6,331,899, 6,335,723, 6,340,975, 6,341,017, 6,341,018, 6,341,307, 6,348,978, 6,356,359, 6,369,895, 6,373,003, 6,381,036, 6,400,443, 6,414,673, 6,424,340, 6,429,949, 6,449,393, 6,456,280, 6,476,927, 6,490,696, 6,501,461, 6,501,565, 6,519,053, D341,131, D406,117, D416,550, D417,864, D419,185, D426,206, D430,206, D439,851, D444,793, RE33,973, RE36,947

Trademarks

Bestcolor, ColorWise, eBeam, EDOX, EFI, Fiery, the Fiery logo, Fiery Driven, RIP-While-Print, and Spot-On are registered trademarks of Electronics for Imaging, Inc. in the U.S. Patent and Trademark Ofﬁce and/or certain other foreign jurisdictions.

The Best logo, the eBeam logo, the Electronics for Imaging logo, the Fiery Driven logo, the Intelligent Device Management logo, the PrintMe logo, the Splash logo, the Unimobile logo, the Velocity OneFlow logo, E verywhere You Go, Changing the Way the World Prints, A utoCal, A utoG ray, Best, ColorCal, Command WorkStation, Device IQ, DocBuilder, DocBuilder Pro, DocStream, FreeForm, Fiery Link, Fiery Prints, Fiery Spark, NetWise, PrintMe, PrintMe Enterprise, PrintMe Networks, RIPChips, ScanBuilder, Splash, Unimobile, Velocity, Velocity Balance, Velocity Build, Velocity Estimate, Velocity Exchange, Velocity OneFlow, V elocity Scan, VisualCal, WebInstaller, W ebScan, WebSpooler, WebStatus, and W ebTools are trademarks of Electronics for Imaging, Inc.

All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

Legal Notices

APPLE COMPUTER, INC. (“APPLE”) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE SOFTWARE. APPLE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE APPLE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS, OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE APPLE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL APPLE, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE APPLE SOFTWARE EVEN IF APPLE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.

Apple’s liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort [including negligence], product liability or otherwise), will be limited to $50.

PANTONE® Colors displayed in the software application or in the user documentation may not match PANTONE-identiﬁed standards. Consult current PANTONE Color Publications for accurate color. PANTONE® and other Pantone, Inc. trademarks are the property of Pantone, Inc. © Pantone, Inc., 2003.

Pantone, Inc. is the copyright owner of color data and/or software which are licensed to Electronics for Imaging, Inc., to distribute for use only in combination with the products, or software of Electronics for Imaging, Inc. PANTONE Color Data and/or Software shall not be copied onto another disk or into memory except as part of the delivery of the Electronics for Imaging, Inc., products or software.

This product includes software developed by the Apache Software Foundation (http://www.apache.org/).

FD7/21/03

Part Number:

FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modiﬁcations to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Class B Declaration of Conformity

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help.

In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modiﬁcations made to the equipment without the approval of manufacturer could void the user’s authority to operate this equipment.

Industry Canada Class B Notice

This Class B digital apparatus complies with Canadian ICES-003.

Avis de Conformation Classe B de l’Industrie Canada

Cet appareil numérique de la Classe B est conforme à la norme NMB-003 du Canada.

RFI Compliance Notice

This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user who is responsible for compliance of his particular installation.

Dieses Gerät wurde sowohl einzeln als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funkentstörbestimmungen geprüft. Es ist jedoch möglich, dass die Funkentstörbestimmungen unter ungünstigen Umständen bei anderen Gerätekombinationen nicht eingehalten werden. Für die Einhaltung der Funkentstörbestimmungen einer gesamten Anlage, in der dieses Gerät betrieben wird, ist der Betreiber verantwortlich.

Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables. Die Einhaltung zutreffender Bestimmungen hängt davon ab, dass geschirmte Ausführungen benützt werden. Für die Beschaffung richtiger A usführungen ist der

Betreiber verantwortlich.

FD7/21/03

Software License Agreement

YOU SHOULD CAREFULLY READ THE FOLLOWING TERMS AND CONDITIONS BEFORE USING THIS SOFTWARE. IF YOU DO NOT AGREE TO THE TERMS AND CONDITIONS OF THIS AGREEMENT, DO NOT USE THE SOFTWARE. INSTALLING OR USING THE SOFTWARE INDICATES THAT YOU AGREE TO AND ACCEPT THE TERMS OF THIS AGREEMENT. IF YOU DO NOT AGREE TO ACCEPT THE TERMS OF THIS AGREEMENT YOU MAY RETURN THE UNUSED SOFTWARE FOR A FULL REFUND TO THE PLACE OF PURCHASE.

License

EFI grants you a non-exclusive license to use the Software and accompanying documentation (“Documentation”) included with the Product. The Software is licensed, not sold. Y ou may use the Software solely for y our own customary business or personal purposes. You may not rent, lease, sublicense or lend the Software or use the Software in any time sharing, service bureau, or similar arrangement.

You may not make or have made, or permit to be made, any copies of the Software or portions thereof, except one (1) copy for backup or archive purposes in support of your use of the Software as permitted hereunder. You may not copy the Documentation. You may not attempt to localize, translate, disassemble, decompile, decrypt, reverse engineer, discover the source code of, modify, create derivative works of, or in any way change any part of the Software.

The terms, conditions, and restrictions in the License Agreement apply to all bug ﬁxes, patches, releases, release notes, updates, and upgrades related to the Software.

Proprietary Rights

You acknowledge and agree that all rights, title and interest, including all intellectual property rights, in and relating to the Software, Documentation and all modiﬁcations and derivative works thereof are solely owned by and shall remain with EFI and its suppliers. Except for the express limited license granted above to use the Software, no right or license of any kind is granted. You receive no rights or license under any patents, copyrights, trade secrets, or trademarks (whether registered or unregistered). You agree not to adopt, register, or attempt to register any EFI trademark or trade name (“EFI Mark”) or any confusingly similar mark, URL, internet domain name, or symbol as your own name or the name of your afﬁliates or products, and not to take any other action which impairs or reduces the trademark rights of EFI or its suppliers.

Conﬁdentiality

The Software is conﬁdential, proprietary information of EFI and you may not distribute or disclose the Software. You may, however, permanently transfer all of your rights under this Agreement to another person or legal entity provided that: (1) such a transfer is authorized under all applicable export laws and regulations, including the U.S. Export Administration Regulations, (2) you transfer to the person or entity all of the Software and Documentation (including all copies, updates, upgrades, prior versions, component parts, the media and printed materials, and this Agreement); (3) you retain no copies of the Software and Documentation, including copies stored on a computer; and (4) the recipient agrees to the terms and conditions of this Agreement.

Remedies and Termination

Unauthorized use, copying, or disclosure of the Software, or any breach of this Agreement will result in automatic termination of this license and will make available to EFI other legal remedies. In the event of termination, you must destroy all copies of the Software, Documentation, and all component parts thereof. All provisions of this Agreement relating to disclaimers of warranties, limitation of liability, remedies, damages, governing law, jurisdiction, venue, and EFI’s proprietary rights shall survive termination.

Limited Warranty and Disclaimer

EFI warrants to the original purchaser (“Customer”) for thirty (30) days from the date of original purchase from EFI or its authorized retailer that the Software will perform in substantial conformance to the Documentation when the Product is used as authorized by EFI’ s speciﬁcations. EFI warrants the media containing the Software against failure during the above warranty period. EFI makes no warranty or representation that the Software will meet your speciﬁc requirements, that the operation of the Software will be uninterrupted, secure, fault-tolerant, or error free, or that all defects in the Software will be corrected. EFI makes no warranty, implied or otherwise, regarding the performance or reliability of any third party products (software or hardware. THE INSTALLATION OF ANY THIRD PARTY PRODUCTS OTHER THAN AS AUTHORIZED BY EFI WILL VOID THIS WARRANTY. IN ADDITION, USE, MODIFICATION, AND/OR REPAIR OF THE PRODUCT OTHER THAN AS AUTHORIZED BY EFI WILL VOID THIS WARRANTY.

EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, EFI MAKES AND YOU RECEIVE NO WARRANTIES OR CONDITIONS ON THE SOFTWARE, EXPRESS, IMPLIED, STATUTORY, OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND EFI SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT OF THIRD PARTY RIGHTS.

FD7/21/03

Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, EFI AND ITS SUPPLIERS SHALL NOT BE LIABLE FOR ANY DAMAGES, INCLUDING LOSS OF DATA, LOST PROFITS, COST OF COVER OR OTHER SPECIAL, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES ARISING FROM THE SALE, INST ALLATION, MAINTENANCE, USE, PERFORMANCE OR FAILURE OF THE SOFTW ARE, HO WEVER CA USED AND ON ANY THEORY OF LIABILITY. THIS LIMITATION WILL APPLY EVEN IF EFI HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. YOU ACKNOWLEDGE THAT THE PRICE OF THE PRODUCT REFLECTS THIS ALLOCATION OF RISK. BECAUSE SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITA TION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.

You are hereby notiﬁed that Adobe Systems Incorporated, a Delaware corporation located at 345 Park Avenue, San Jose, CA 95110-2704 (“Adobe”) is a thirdparty beneﬁciary to this agreement to the extent that this agreement contains provisions which relate to your use of any software, font programs, typefaces, and/or trademarks licensed or supplied by Adobe. Such provisions are made expressly for the beneﬁt of A dobe and are enforceable by A dobe in addition to EFI. ADOBE WILL HAVE NO LIABILITY WHATSOEVER TO YOU FOR ANY ADOBE SOFTWARE OR TECHNOLOGY LICENSED HEREUNDER.

Export Controls

EFI’s P roducts are subject to U.S. export laws and regulations, including the U.S. Export Administration Regulations, as well as for eign export laws and regulations. You agr ee that you will not use, distribute, transfer, export, or re-export any portion of the Product or the Software in any form in violation of any applicable laws or regulations of the United States or the country in which you obtained them.

U.S. Government Restricted Rights:

Use, duplication, or disclosure of the Software by the United States Government is subject to restrictions as set forth in FAR 12.212 or DFARS 227.7202-3 -

227.7202-4 and, to the extent required under U.S. federal law, the minimum r estricted rights as set out in F AR 52.227-14, R estricted Rights N otice (June 1987) Alternate III(g)(3)(June 1987) or FAR 52.227-19 (June 1987). To the extent any technical data is provided pursuant to the Agreement, such data is protected per FAR 12.211 and DFARS 227.7102-2 and to the extent explicitly required b y the U.S. Government, is subject to limited rights as set out in DF ARS 252.227.7015 (November 1995) and DFARS 252.227-7037 (S eptember 1999). In the event that any of the abov e referenced agency regulations ar e modiﬁed or superceded, the subsequent or equivalent regulation shall apply. The name of the Contractor is Electronics for Imaging.

General

The rights and obligations of the parties related to this Agreement will be governed in all respects by the laws of the State of California exclusively, as such laws apply to contracts between California residents performed entirely within California. The U nited Nations Convention on Contracts for the International Sale of Goods and any other similar convention does not apply to this Agreement. For all disputes related to this Agreement, you consent to the personal and exclusive jurisdiction and venue of the state courts in San Mateo County, California and the federal court for the Northern District of California. This Agreement is the entire agreement held between us and supersedes any other communications or advertising with respect to the Software. If any provision of this Agreement is held invalid, such provision shall be deemed modiﬁed to the extent necessary to be enforceable and the other provisions in this Agreement shall continue in full force and effect.

If you have any questions, please see EFI’s web site at www.eﬁ.com. Electronics for Imaging

303 V elocity Way Foster City, CA 94404

FD7/21/03

Contents

About the Documentation

Introduction

About this manual

Chapter 1: Printing from Windows Computers

Printing from applications

Setting options and printing from Windows computers 1-2

Using job templates

Shortcuts

Using Shortcuts 1-14 Customizing Print Option Shortcuts 1-15

Deﬁning and printing custom page sizes

Working with custom page sizes for Windows PCL printer driver 1-17 Working with custom page sizes in Windows 98/Me PostScript printer driver 1-19 Working with custom page sizes in Windows NT 4.0 PostScript printer driver 1-22 Working with custom page sizes in Windows 2000/XP PostScript printer driver 1-25

Viewing the DocuColor 3535’s status

Saving ﬁles to print at a remote location

FD7/21/03

Chapter 2: Printing from Mac OS Computers

1-1

1-10 1-14

1-16

1-28 1-29

Printing from applications with Mac OS 9 and earlier or Mac OS X (Classic mode)

Setting print options and printing 2-1

Deﬁning custom page sizes

Printing from applications with Mac OS X (Native mode)

Setting print options and printing 2-8

2-1

2-5 2-8

viii Contents

Chapter 3: Printing from UNIX Workstations

Printing to the Fiery EX3535

Chapter 4: Downloading Files and Fonts

Using Fiery Downloader and/or Fiery WebDownloader

Downloading ﬁles and printer fonts 4-4 Managing printer fonts 4-9

Chapter 5: Printing Variable Data Documents

About variable data printing

Printing variable data documents with FreeForm

How FreeForm works 5-2 Creating the master document 5-3 Creating the variable document 5-4 Combining the FreeForm master with the variable document 5-5 Using FreeForm 5-6 Previewing master documents in the Windows printer driver 5-10

Printing variable data documents with FreeForm 2

Printing documents from variable-data printing applications

Using the Fiery VDP Resource Manager 5-14

FD7/21/03

3-1

4-1

5-1 5-2

5-12 5-13

Chapter 6: Scanning

Fiery Scan components

Scanning from the copier control panel

Using the Mailbox/Job Template utility 6-2

Using the FieryBar Scan application

Using Fiery Remote Scan from remote workstations

Retrieving scans using Fiery Remote Scan 6-9 Sending the scan job to a speciﬁc destination 6-12 Retrieving scans using Fiery WebScan 6-18

6-1 6-2

6-7 6-9

ix Contents

Chapter 7: Using the EFI Converter

TIFF/IT ﬁle formats

Using the EFI Converter

Setting the EFI Converter preferences 7-3 Converting ﬁles 7-6

Chapter 8: Using EFI Hot Folders

Overview of Hot Folders

File format restrictions 8-2

Using the Hot Folder Control Panel

Creating and deleting Hot Folders 8-4 Enabling and disabling Hot Folders 8-7 Setting Hot Folder preferences 8-8

Assigning properties to Hot Folders

Customizing Hot Folder settings 8-10 Specifying Hot Folder print options 8-11 Specifying imposition options 8-12

Viewing Hot Folder Job Logs

Chapter 9: Tracking and Monitoring Jobs

FD7/21/03

7-1 7-2

8-1

8-3

8-9

8-14

Accessing Fiery WebTools

Checking Fiery EX3535 status with Fiery WebStatus 9-3

Accessing information with WebLink

Job Monitor

Chapter 10: Using Fiery E-mail Service

How Fiery E-mail Service works

Printing using an E-mail Client

Job Control 10-4 Printing using the E-mail Port Monitor 10-4

9-1

9-4 9-4

10-1 10-2

x Contents

Appendix A: Print Options

About printer drivers and printer description ﬁles

Where to set print options

Print option override hierarchy A-3 default settings A-3

More about print options

Appendix B: Font List

PostScript printer fonts

Adobe Type 1 fonts B-1 TrueType fonts B-6

PCL printer fonts

Appendix C: Troubleshooting

Maintaining optimal system performance

Troubleshooting

General printing problems C-2 Problems with print quality C-4 Problems with Fiery Downloader C-5 Problems with Fiery Remote Scan C-6 Problems with Fiery WebTools C-6

FD7/21/03

A-1 A-2

A-15

B-1

B-6

C-1 C-1

Index

xi About this manual

Introduction

The Fiery EX3535 Color Server is used to print ﬁnal documents or proof jobs that will be printed later on an offset press. You can send a print job to the Fiery EX3535 Color Server as you would to any other printer—select it in the Print dialog box and then print from any application on your computer.

OTE

The term “Fiery EX3535” is used in this manual to refer to the Fiery EX3535 Color Server. The name “Aero” is used in illustrations to represent the Fiery EX3535. The term “Windows” is used in this manual to refer to Windows 98, Windows Me, Windows NT 4.0, Windows 2000, and Windows XP, wherever appropriate.

Although it may not be the case at all sites, it is assumed that an operator controls and manages jobs sent by users from remote workstations. For information on the features of EFI Command WorkStation/Command WorkStation LE and EFI Fiery Spooler™, see the

Job Management Guide

About this manual

This manual is intended for remote users who send jobs via the network and the Fiery EX3535. It covers the following topics:

•Printing from a Windows computer

•Printing from a Mac OS computer

•Printing from a Unix workstation

• Downloading ﬁles and fonts using Fiery Downloader™ and Fiery WebDownloader

FD7/21/03

™

•Printing variable data documents

•Using EFI Fiery Scan and EFI Fiery Remote Scan software

•Using the EFI Converter (EFI Fiery Graphic Arts Package option)

•Using Hot Folders (EFI Fiery Graphic Arts Package option)

•Monitoring jobs and accessing information using EFI Fiery WebTools™ and EFI Job

Monitor

•Printing using the Fiery E-mail Service

™

xii Introduction

•Specifying and overriding job settings, generating a list of fonts installed on the

Fiery EX3535, and troubleshooting information

FD7/21/03

1-1 Printing from applications

Chapter 1: Printing from Windows Computers

This chapter describes printing to the Fiery EX3535 from Windows computers. You can print from a networked Windows computer or a computer using Windows (WINS) printing. You can also print to a ﬁle so that it can be printed at a remote location (see “Saving ﬁles to print at a remote location” on page 1-29). In addition to these methods, you can download ﬁles to the Fiery EX3535 using Fiery Downloader (see Chapter 4), and print documents using Hot Folders (optional) and Fiery E-mail Services (see Chapter 8 and Chapter 10, respectively).

OTE

For information on setting up the Windows environment for printing with Windows servers connected to the Fiery EX3535, see the information about connecting to the Fiery EX3535 over the network, installing printer drivers, and installing Fiery® utilities, see the

User Software Installation Guide

Conﬁguration Guide

. For

Printing from applications

Once the Fiery EX3535 printer driver is installed and set to the proper port, as described in the Windows applications. Set the print options for the job and choose the Print command from within your application.

To achieve the best printing results from speciﬁc applications, see the the Fiery Color Reference.

User Software Installation Guide

, you can print directly from most

FD7/21/03

Color Guide and

1-2 Printing from Windows Computers

Setting options and printing from Windows computers

To print from Windows computers, install the corresponding PostScript printer driver or PCL printer driver. The drivers are included in the Fiery EX3535 User Software CD.

Once the printer driver and a corresponding printer description ﬁle are installed, you can specify print settings for a particular job and print it to the Fiery EX3535. You can also set default print settings using the driver.

To print from Windows applications b y connecting your computer to a print server via the network, a Novell NetWare, Windows NT/2000, or UNIX server is required. For more information, see the Conﬁguration Guide.

To print from Windows applications without connecting to a print server, you can use Server Message Block (SMB) printing. For more information, see the

User Software Installation Guide.

The following procedures explain how to use the driver to specify print options. For information about speciﬁc print options, see Appendix A.

NOTE: The following procedures use Windows 2000 illustrations. The interface may

vary slightly depending on whether you are using the PostScript or PCL driver. Major differences are noted.

FD7/21/03

TO SET PRINT OPTIONS FOR A SPECIFIC WINDOWS PRINT JOB USING THE PCL

OR POSTSCRIPT PRINTER DRIVER

1. Choose Print in your application.

2. Select the Fiery EX3535 PS or PCL as your printer and click Properties.

1-3 Printing from applications

3. Click the Fiery Printing tab.

ob Templates, see page 1-10

Print option bars, see below

Shortcuts, see page 1-14

Click to display all print options

Click to hide all print options

The Fiery Printing tab serves as the control center for all frequently used printing functions.

NOTE: Supported tabs and print options may vary between Windows 98/Me, W indows

NT 4.0, and Windows 2000/XP PostScript and PCL drivers. For a complete list of print options, see Appendix A.

4. Click the ColorWise (PostScript) or Color Settings (PCL) print option bar.

FD7/21/03

PostScript

1-4 Printing from Windows Computers

PCL

Specify the color proﬁle options for the job. In the Print Mode area, specify the color mode for the job. To use advanced color

management features, such as Rendering Style, click Expert Settings and proceed to

step 5; otherwise, skip to step 7.

NOTE: Expert Settings is not supported for the PCL driver.

5. In the Expert Color Settings dialog box, click Update to display the current Fiery EX3535 settings.

FD7/21/03

Click Update

1-5 Printing from applications

6. Specify the color settings for the print job and click OK.

7. Click the Owner Information print option bar.

If the Update button does not appear, make sure Two-Way Communication is set up, as described in the User Software Installation Guide.

Enter a password (up to 10 alphanumeric characters) in the Secure Print ﬁeld for secure printing. When you enter a password in this ﬁeld, your print job is held at the Fiery EX3535 and printed when you enter the password at the Fiery EX3535 Control Panel. For more information, see “Secure Print” on page A-23.

Enter an account name in the Group Name ﬁeld. The Group Name appears in Command WorkStation/Command WorkStation LE and Fiery Spooler Job Log. The account name is deﬁned by your Administrator for managing purposes. Consult the Administrator for the account name.

Enter a password in the Group Password ﬁeld. The Group Password appears in Command W or kStation/Command WorkStation LE and Fiery Spooler J ob Log, but it is encrypted. The password is deﬁned by your Administrator for managing purposes. Consult the Administrator for the password.

When the account name and password you entered match those deﬁned by the Administrator, your job is printed. Otherwise, an error is generated, and your job is placed in the printed queue.

FD7/21/03

1-6 Printing from Windows Computers

8. Click the remaining print option bars to specify the appropriate settings for the print

The Administrator or Operator can edit the Group Name and Group Password from the Command WorkStation Job Properties dialog box and Fiery Spooler Override Print Options dialog box. The Group Name appears in the job’s Notes 2 ﬁeld in Command WorkStation/Command WorkStation LE and Fiery Spooler Job Log.

NOTE: Group Name and Group Password options are not available when printing to

the Direct connection. The information you enter in the Notes ﬁeld can be viewed by the operator at

Command WorkStation/Command WorkStation LE and Fiery Spooler and also appears in the Job Log. It cannot be edited or erased by the operator.

For more information on Command WorkStation/Command WorkStation LE and Fiery Spooler, see the Job Management Guide.

In the Instructions area, enter instructions to the operator about the job and click OK. These instructions can be displayed in Command WorkStation, but do not appear in the Job Log. These instructions can be edited by the operator.

job and click OK.

To quickly ﬁnd a print option you are looking for, move the cursor slowly over the print option bars. A pop-up menu appears for each print option bar, which displays print options available under the print option bar.

FD7/21/03

1-7 Printing from applications

9. From your application, click OK twice to send your print job.

These print options are speciﬁc to the Fiery EX3535 and the copier. They override settings speciﬁed in Fiery EX3535 Printer Setup, but can be overridden from the job management tools.

NOTE: The term “job management tools” is used in this manual to refer to Command

WorkStation/Command WorkStation LE and Fiery Spooler. For information about these options and overrides, see Appendix A.

For information on conﬁguring installable options, see the User Software Installation

Guide.

For more information about job management tools, see the Job Management Guide. If you choose Printer’s default, the job prints according to the settings speciﬁed in

Setup. For more information, see Appendix A.

NOTE: If you specify incompatible print settings, the Conﬂict dialog box provides

instructions to resolve the conﬂict.

Make sure the Fiery EX3535 is selected as your current copier.

NOTE: Some options listed in the printer driver could also be set from an application

(for example, collation or Reverse Order). In these cases, use the driver option to perform the function, rather than setting it from the application. The application might not set up the ﬁle properly for printing on the Fiery EX3535, which might cause an unexpected printing error, and might also take longer to process.

NOTE: If the Fiery Mail Port is installed and the Status messages from Fiery option is

selected in the E-Mail Port Conﬁguration dialog box, you can receive an e-mail notiﬁcation if a printing error occurs to your job. For more information on installing and conﬁguring the Fiery Mail Port, see the User Software Installation Guide.

FD7/21/03

1-8 Printing from Windows Computers

TO SET DEFAULT PRINT OPTIONS FOR WINDOWS PRINT JOBS

USING THE PCL OR POSTSCRIPT PRINTER DRIVER

1. For Windows 98/Me/NT 4.0/2000, click Start, choose Settings, and then choose Printers. For Windows XP, click Start and click Printers and Faxes.

2. Right-click the Fiery EX3535 PS or PCL icon and choose Properties (Windows 98/Me), Document defaults (Windows NT 4.0), or Printing Preferences (Windows 2000/XP).

The Fiery Printing tab appears. If it does not, click the Fiery Printing tab.

3. Specify the default settings for your print job, as described on page 1-2.

FD7/21/03

4. Click OK to close the dialog box.

Accessing print options without opening print option bars

In the previous procedures, you accessed the Fiery EX3535 print options by opening the print option bars. You can also access and change the print option settings by right-clicking the print option bars. When you right-click a print option bar, a list of print options within the print option bar appears, and you can change settings in the list for your print job.

TO ACCESS PRINT OPTIONS WITHOUT OPENING PRINT OPTION BARS

1. Open the Fiery Printing tab.

Right-click the Paper Source print option bar

1-9 Printing from applications

2. Right-click a print option bar.

A list of print options within the print option bar appears.

3. Click or move and hold the cursor over an option to which you want to make a change.

Available settings appears.

FD7/21/03

4. Click a setting of your choice.

NOTE: For the text-ﬁeld options such as Group Name and Notes, you must click and

open the print option bars to access them.

1-10 Printing from Windows Computers

Using job templates

You can save print option settings to your hard disk so you can easily load speciﬁcally conﬁgured settings for a particular job as a template. You can also share templates over a network, using the Import and Export features.

NOTE: Although the user interface differs slightly, the following procedures are the

same for both PCL and PostScript printer drivers.

TO CREATE A JOB TEMPLATE

1. Make sure that Default Job Template appears in the Job Templates menu, and then conﬁgure options from the print option bars.

As soon as you change any settings, the Job Templates menu displays Untitled instead of Default Job Template.

Save Current Job Template button

2. Click the Save Current Job Template button.

3. Enter a Job Template name and click OK.

Job Templates button

FD7/21/03

The name appears in the Job Templates menu.

1-11 Using job templates

TO LOAD JOB TEMPLATES

1. From the Fiery Printing tab, click the Job Templates menu.

2. Choose the settings you want to use for your template.

The options are automatically conﬁgured.

TO DELETE JOB TEMPLATES

1. From the Fiery Printing tab, click the Job Templates button.

2. Choose the templates you want to delete and click Delete.

3. Click Yes to conﬁrm the deletion and click OK.

TO MODIFY JOB TEMPLATES

1. From the Fiery Printing tab, click the Job Templates menu.

2. Choose the templates you want to modify.

The options are automatically conﬁgured with the currently saved settings.

3. Conﬁgure your new settings from the print option bars and click the Save Current Job Template button.

4. Click OK to save the modiﬁed template.

FD7/21/03

1-12 Printing from Windows Computers

TO EXPORT SAVED TEMPLATES

1. From the Fiery Printing tab, click the Job Templates button.

2. Choose the Job Templates you want to export and click Export.

3. Browse to the location in which to save the ﬁle, enter a ﬁle name, and then click OK.

FD7/21/03

OTE: The ﬁle name must include the .sav extension and can be up to eight characters

(not including the extension). The ﬁle name does not have to match the Job Template name.

4. Click OK.

1-13 Using job templates

TO IMPORT SAVED TEMPLATES

1. From the Fiery Printing tab, click the Job Templates button.

2. Click Import.

3. Browse to the location of the saved template ﬁle you want to import.

4. Select the ﬁle and click OK.

5. Click OK in the Import Job Templates dialog box.

FD7/21/03

OTE: When you import job templates, they appear in the Job Templates menu under

the Job Template, not the ﬁle name. In the preceding examples, the ﬁle present.sav (ﬁle name) was imported, but it appears in the Job Templates menu as Presentation (Template Name).

1-14 Printing from Windows Computers

Shortcuts

The Properties or Printing Preferences dialog box has two Shortcuts areas: Print Option Shortcuts area and Page Shortcuts area. In this section, how to change print options using these Shortcuts areas and how to customize the Print Option Shortcuts area are discussed.

Print Option Shortcuts

Page Shortcuts

Using Shortcuts

The Print Option Shortcuts area of the driver interface displays the current settings for some of the most commonly used print options. You can access and change these settings quickly and easily using the Shortcuts. You can also access some page layout and ﬁnishing options by right-clicking the image of the page in the Page Shortcuts area.

TO SET PRINT OPTIONS USING PRINT OPTION SHORTCUTS

1. From the Fiery Printing tab, position your cursor over the print option you want to set.

The cursor changes into a hand.

2. Click the selected print option and specify the appropriate settings.

The print option bar in which the selected print option is located opens, and the print option is highlighted. Alternatively, you can right-click the print option and click your selection from a pop-up menu.

FD7/21/03

1-15 Shortcuts

3. Click Apply to make the new settings the default or OK to close the Properties dialog box.

TO SET PRINT OPTIONS USING THE PAGE SHORTCUTS

1. From the Fiery Printing tab, click the Finishing tab, position your cursor over the page image, and then right-click.

2. Specify the appropriate settings for the print options.

3. Click Apply to make the new settings the default or OK to close the Properties dialog box.

Customizing Print Option Shortcuts

You can customize the Print Option Shortcuts area so that you have easy access to most frequently used print options.

TO CUSTOMIZE THE PRINT OPTION SHORTCUTS AREA

1. Click Shortcuts in the Print Option Shortcuts area.

The Modify Shortcuts dialog box appears.

FD7/21/03

1-16 Printing from Windows Computers

2. Select an option to remove from the Current Shortcuts list and click Remove. Or

3. Select an option you want to add from the Available Shortcuts list and click Add. Or

4. To change orders of the Current Shortcuts, select an option in the Current Shortcuts

5. Click OK to close the Modify Shortcuts dialog box.

double-click an option to remove in the Current Shortcuts list.

The maximum number of the print options that can be displayed is six. By default, six print options appear in the Print Option Shortcuts area. Thus, you need to remove an option item to add another.

double-click an option you want to add in the Current Shortcuts list.

The new option item appears at the bottom of the Current Shortcuts list.

list and click Move Up or Move Down.

Now, the Print Option Shortcuts area is customized.

Deﬁning and printing custom page sizes

With custom page sizes, you can deﬁne the dimensions of a printed page. After you deﬁne a custom page size, you can use it from within an application without redeﬁning it each time you print. When you create custom page sizes, specify Width dimensions to correspond with the shorter side of your job and specify Height dimensions to correspond with the longer side of your print job. Set custom page sizes this way, regardless of the orientation settings in the application.

FD7/21/03

Portrait Landscape

Height

Width

NOTE: Custom page sizes are not supported with Imposition jobs.

Width

Height

1-17 Deﬁning and printing custom page sizes

NOTE: Custom page sizes for Windows NT and Windows 2000/XP cannot be set using

the Fiery Printing tab. For more information, see “Working with custom page sizes in

Windows NT 4.0 PostScript printer driver” on page 1-22 and “Working with custom page sizes in Windows 2000/XP PostScript printer driver” on page 1-25.

Working with custom page sizes for Windows PCL printer driver

With custom page sizes, you can deﬁne the dimensions of a printed page. After you deﬁne a custom page size, you can use it from within an application without having to redeﬁne it each time you print.

TO DEFINE A CUSTOM PAGE SIZE WITH ALL WINDOWS PCL

PRINTER DRIVERS

1. Click Start, choose Settings, and then choose Printers.

2. Right click the Fiery EX3535 PCL icon and choose Properties (Windows 98/Me), Document defaults (Windows NT), or Printing Preferences (Windows 2000/XP).

Click Custom

3. Click the Fiery Printing tab and click the Paper Source print option bar.

4. Select Custom from the Page Size print option and click Custom.

FD7/21/03

1-18 Printing from Windows Computers

5. Specify options to deﬁne the custom page size.

6. Click OK to close the Enter Paper Size window.

7. Click OK to close the Fiery EX3535 printer driver.

—Enter the width of the print job.

Width

Length—Enter the length of the print job. Units—Select a unit of measurement for the print job.

TO EDIT A CUSTOM PAGE SIZE WITH ALL WINDOWS PCL PRINTER DRIVERS.

1. Click Start, choose Settings, and then choose Printers.

2. Right click the Fiery EX3535 PCL icon and choose Properties (Windows 98/Me), Document defaults (Windows NT), or Printing Preferences (Windows 2000/XP).

3. Click the Fiery Printing tab and click the Paper Source print option bar.

FD7/21/03

4. Select Custom from the Page Size print option and click Custom.

5. Enter the new options to deﬁne the custom page size.

Width

—Enter the width of the print job.

Length—Enter the length of the print job. Units—Select a unit of measurement for the print job.

6. Click OK to close the Enter Paper Size window.

7. Click OK to close the Fiery EX3535 printer driver.

1-19 Deﬁning and printing custom page sizes

TO PRINT A CUSTOM PAGE SIZE WITH ALL WINDOWS PCL DRIVERS

1. Choose Print from your application.

2. Select the Fiery EX3535 PCL icon as the printer and click Properties.

3. Click the Fiery Printing tab, and then click the Paper Source print option bar.

4. Select Bypass Tray from the Paper Source menu.

5. Select Custom from the Page Size menu.

6. Click OK and then click OK again to print the job.

Working with custom page sizes in Windows 98/Me PostScript printer driver

When you deﬁne or edit a custom page size, or print your job on a custom page size in the Windows 98/Me PostScript printer driver, follow the following procedures.

TO DEFINE A CUSTOM PAGE SIZE WITH THE WINDOWS 98/ME POSTSCRIPT

PRINTER DRIVER

1. Click Start, choose Settings, and then choose Printers.

2. Right-click the Fiery EX3535 PS icon and choose Properties.

3. Click the Fiery Printing tab and click the Paper Source print option bar.

FD7/21/03

Click Custom

1-20 Printing from Windows Computers

4. Click Custom.

The Enter Custom Paper Size dialog box appears.

FD7/21/03

5. Specify options to deﬁne the custom page size.

Paper name

appears in the Document Size menu.

Width—Enter the width of the print job. Length—Enter the length of the print job. Units—Select a unit of measurement for the print job. Transverse—Select this option to swap Width and Length dimensions to correspond

to the paper feed direction of the print job.

6. Click OK.

—Enter a name for your custom page size. The new custom paper name

1-21 Deﬁning and printing custom page sizes

7. To deﬁne the unprintable area of the custom page, click Unprintable Area, enter the desired information, and then click OK.

8. Click OK again.

TO EDIT A CUSTOM PAGE SIZE WITH THE WINDOWS 98/ME POSTSCRIPT

PRINTER DRIVER

1. Click Start, choose Settings, and then choose Printers.

2. Right-click the Fiery EX3535 PS icon and choose Properties.

3. Click the Fiery Printing tab and then click the Paper Source print option bar.

4. Choose the name of the custom page you want to edit from the Page Size menu.

5. Click Custom.

The Enter Custom Paper Size dialog box appears.

6. Edit the settings, as described on page 1-20, and click OK.

TO PRINT A CUSTOM PAGE SIZE WITH THE WINDOWS 98/ME POSTSCRIPT

PRINTER DRIVER

1. Choose Print from your application.

2. Select the Fiery EX3535 icon as the printer and click Properties.

3. Click the Fiery Printing tab, and then click the Paper Source print option bar.

4. Select Tray 5 (Bypass) from the Paper Source menu.

5. Select the custom page size from the Page Size menu.

6. Click the Layout print option bar and select a setting from Orientation according to the way the custom size paper is loaded.

7. Click OK and then click OK again to print the job.

FD7/21/03

1-22 Printing from Windows Computers

Working with custom page sizes in Windows NT 4.0 PostScript printer driver

With custom page sizes, you can deﬁne the dimensions of a printed page. After you deﬁne a custom page size, you can use it from within an application without redeﬁning it each time you print.

TO DEFINE A CUSTOM PAGE SIZE WITH THE WINDOWS NT 4.0 POSTSCRIPT

PRINTER

DRIVER

1. Click Start, choose Settings, and then choose Printers.

2. Right-click the Fiery EX3535 PS icon and choose Document defaults.

3. Click the Page Setup tab.

FD7/21/03

1-23 Deﬁning and printing custom page sizes

4. Choose PostScript Custom Page Size from the Paper Size menu.

5. Specify options to deﬁne the custom page size.

The PostScript Custom Page Size Deﬁnition dialog box appears.

Custom Page Size Dimensions—Enter the width and height of the print job. Unit—Select a unit of measurement for the print job. Paper Feed Direction—Choose the paper feed direction of the print job. Paper Type—Select the type of paper for the print job. Offsets Relative to Paper Feed Direction—Enter the offsets (margins) of the

print job relative to the paper feed direction.

6. Click OK.

7. Click OK to close the Document defaults dialog box.

TO EDIT A CUSTOM PAGE SIZE WITH THE WINDOWS NT 4.0 POSTSCRIPT

PRINTER DRIVER

1. Click Start, choose Settings, and then choose Printers.

2. Right-click the Fiery EX3535 PS icon and choose Document defaults.

FD7/21/03

1-24 Printing from Windows Computers

3. Click the Advanced tab.

4. If PostScript Custom Page Size is already selected as Paper Size, click the Edit Custom Page Size button. Otherwise, select PostScript Custom Page Size from Paper Size.

The PostScript Custom Page Size Deﬁnition dialog box appears.

5. Edit the settings, as described on page 1-23, and click OK.

TO PRINT A CUSTOM PAGE SIZE WITH THE WINDOWS NT 4.0 POSTSCRIPT

PRINTER DRIVER

FD7/21/03

1. Choose Print from your application.

2. Select the Fiery EX3535 PS as the printer and click Properties.

3. Click the Fiery Printing tab, and click the Paper Source print option bar.

4. Select Tray 5 (Bypass) from the Paper Source menu.

5. Select PostScript Custom Page Size from the Page Size option.

6. Click the Layout print option bar and select a setting from Orientation according to the way the custom size paper is loaded.

7. Click OK and then click OK again to print the job.

1-25 Deﬁning and printing custom page sizes

Working with custom page sizes in Windows 2000/XP PostScript printer driver

With custom page sizes, you can deﬁne the dimensions of a printed page. After you deﬁne a custom page size, you can use it from an application without redeﬁning it each time you print.

NOTE: Windows 2000 and Windows XP have a similar interface when setting options

and printing. The following procedur es use Windows 2000 illustrations with Windows XP differences noted.

TO DEFINE A CUSTOM PAGE SIZE WITH THE WINDOWS 2000/XP POSTSCRIPT

PRINTER DRIVER

1. For Windows 2000, click Start, choose Settings, and then choose Printers. For Windows XP, click Start and click Printers and Faxes.

2. Right-click the Fiery EX3535 PS icon and choose Printing Preferences.

3. Click the Paper/Quality tab.

4. Click Advanced.

FD7/21/03

1-26 Printing from Windows Computers

5. Choose PostScript Custom Page Size from the Paper Size menu.

6. Specify options to deﬁne the custom page size.

The PostScript Custom Page Size Deﬁnition dialog box appears.

Custom Page Size Dimensions

Unit—Select a unit of measurement for the print job. Paper Feed Direction—Choose the paper feed direction of the print job. Paper Type—Select the type of paper for the print job. Offsets Relative to Paper Feed Direction—Enter the offsets (margins) of the print job

relative to the paper feed direction.

—Enter the width and height of the print job.

7. Click OK to close the PostScript Custom Page Size Deﬁnition dialog box.

8. Click OK to close the Advanced Options dialog box.

9. Click OK to close the Printing Preferences dialog box.

You can now specify the custom page size from an application.

NOTE: Access the Paper/Quality tab only for deﬁning or editing custom page sizes. Set

up the rest of the print options in the Fiery Printing tab.

TO EDIT A CUSTOM PAGE SIZE WITH THE WINDOWS 2000/XP POSTSCRIPT

PRINTER DRIVER

1. For Windows 2000, click Start, choose Settings, and then choose Printers. For Windows XP, click Start and click Printers and Faxes.

FD7/21/03

1-27 Deﬁning and printing custom page sizes

2. Right-click the Fiery EX3535 PS icon and choose Printing Preferences.

3. Click the Paper/Quality tab.

4. Click Advanced.

5. Choose PostScript Custom Page Size from the Paper Size menu.

The PostScript Custom Page Size Deﬁnition dialog box appears. If it does not appear, click Edit Custom Page Size.

6. Edit the settings, as described on page 1-26, and click OK.

TO PRINT A CUSTOM PAGE SIZE WITH THE WINDOWS 2000/XP POSTSCRIPT

PRINTER DRIVER

1. Choose Print from your application.

2. Select the Fiery EX3535 as the printer and click Properties.

3. Click the Paper/Quality tab.

4. Click Advanced.

5. Select PostScript Custom Page Size from the Page Size option.

6. Verify the custom page size settings and click OK.

7. Click OK to close the Advanced Options dialog box.

8. Click the Fiery Printing tab and the Paper Source print option bar.

9. Select Tray 5 (Bypass) from the Paper Source option.

10. Click the Layout print option bar and select a setting from Orientation according to the way the custom size paper is loaded.

11. Click OK and then click OK again to print the job.

FD7/21/03

1-28 Printing from Windows Computers

Viewing the DocuColor 3535’s status

The status of the copier’s consumables can be viewed from the PostScript driver’s Printer Status tab.

TO VIEW THE STATUS OF THE DOCUCOLOR 3535’S CONSUMABLES

1. For Windows 98/Me/NT 4.0/2000, click Start, choose Settings, and then choose Printers. For Windows XP, click Start and choose Printers and Faxes.

2. Right-click the Fiery EX3535 PS or PCL icon and choose Properties.

3. Click the Printer Status tab and click Update.

FD7/21/03

Paper

Tray—Displays the drawer name. Level—Displays the amount of paper remaining in the speciﬁed drawer. Size—Displays the size of paper in the speciﬁed drawer. Dimensions—Displays the dimensions of the paper in the speciﬁed drawer in inches or

millimeters.

Media Type—Displays the type of media loaded in the speciﬁed drawer.

Toner

—Displays the color of toners.

Color

Level—Displays the amount of remaining toners.

1-29 Saving ﬁles to print at a remote location

Engine Status

This area displays the status of the DocuColor 3535 at the time.

Saving ﬁles to print at a remote location

If you do not have a Fiery EX3535 onsite, and are preparing files to take to a service bureau or other location, print the final files to the File port (as opposed to one of the local ports). You can also print to the File port to create a ﬁle to download using Fiery Downloader. For instructions on printing to the File port, see your Windows documentation.

FD7/21/03

2-1 Printing from applications with Mac OS 9 and earlier or Mac OS X (Classic mode)

Chapter 2: Printing from Mac OS Computers

You can print to the Fiery EX3535 just as you would print to any other printer from any application. If you are using Mac OS 9 and earlier or Mac OS X (Classic mode), select the Fiery EX3535 as the current printer in the Chooser, and then print the ﬁle from within the application. If you are using Mac OS X (Native mode), you can choose the printer and print the ﬁle from within the application. In addition to this method, you can download ﬁles to the Fiery EX3535 using Fiery Downloader (see

Chapter 4), and print documents using Fiery E-mail Services (see Chapter 10).

Printing from applications with Mac OS 9 and earlier or Mac OS X (Classic mode)

Before you can print to the Fiery EX3535 from applications, you must select the Fiery EX3535 in the Chooser. Then, using the Adobe PostScript printer driver and the correct printer description ﬁle, you can control many Fiery EX3535 printing features by specifying job settings from print dialog boxes.

To achieve the best printing results from speciﬁc applications, see the Color Guide and the Fiery Color Reference.

Setting print options and printing

In Mac OS applications, print options are set from both the Page S etup dialog box and the Print dialog box. For details on speciﬁc print options, see Appendix A.

FD7/21/03

NOTE: Some default print options are set by the administrator during Setup. Contact

the administrator or the operator for information on the current server default settings.

TO SET PRINT OPTIONS AND PRINT WITH THE ADOBEPS PRINTER DRIVER

1. Open a ﬁle and choose Page Setup from the application’s File menu.

2-2 Printing from Mac OS Computers

2. In the dialog box that appears, choose Page Attributes.

3. Select the Page settings for your print job.

Select the Fiery EX3535 as your printer.

NOTE: Page Setup dialog boxes vary across applications.

4. Click OK.

5. Choose Print from the application’s File menu.

6. Select the Fiery EX3535 as your printer and specify settings for the print options displayed.

FD7/21/03

OTE: Print dialog boxes vary across applications.

Choose Fiery Job Notes

2-3 Printing from applications with Mac OS 9 and earlier or Mac OS X (Classic mode)

From the Paper Source menu, choose the paper tray for the job. For example, you can specify that the job be printed on paper using Tray 1.

The Paper Source selection is valid for the current job only.

NOTE: If paper loaded in the selected tray is a different size, orientation, or media type

than that of the job you are sending, the Fiery EX3535 displays an error message and the job fails to print. Load the correct paper into the selected tray or cancel the job.

7. Choose Fiery Job Notes.

When the account name and password you entered match those deﬁned by the Administrator, your job is printed. Otherwise, an error is generated, and your job is placed in the printed queue.

FD7/21/03

2-4 Printing from Mac OS Computers

8. Choose Printer Speciﬁc Options and specify the appropriate settings for your print job.

NOTE: Group Name and Group Password options are not available when printing to

the Direct connection. The information you enter in the Notes ﬁeld can be viewed by the operator at

Command WorkStation/Command WorkStation LE and Fiery Spooler and also appears in the Job Log. It cannot be edited or erased by the operator.

For more information on Command WorkStation/Command WorkStation LE and Fiery Spooler, see the Job Management Guide.

In the Instructions area, enter instructions to the operator about the job. These instructions can be displayed in Command WorkStation, but do not appear in the Job Log. These instructions can be edited by the operator.

Select Printer Speciﬁc Options from the pop-up menu

FD7/21/03

These print options are speciﬁc to the Fiery EX3535 and the copier; you may have to scroll to see all the options. They override settings in Fiery EX3535 Printer Setup, but can be changed from Command WorkStation/Command WorkStation LE and Fiery Spooler.

If you choose Printer’s default, the job prints according to the settings speciﬁed in Setup.

For more information about these options and overrides, see Appendix A.

2-5 Deﬁning custom page sizes

9. To make the new settings the default settings, click Save Settings.

10. Click Print.

Some print options including Soft Collate, Soft Reverse Order, and Manual Duplex that are selectable from an application or Adobe PS printing features are similar to the print options available from the Printer Speciﬁc Options menu. In these cases, specify the print option from the Printer Speciﬁc Options menu. The application or Adobe PS printer driver may not set up the ﬁle properly for printing on the Fiery EX3535, which may cause an unexpected printing error and may also take longer to process.

NOTE: If paper loaded in the selected tray is a different size, orientation, or media type

than that of the job you are sending, the Fiery EX3535 displays an error message and the job fails to print. Load the correct paper into the selected tray or cancel the job.

NOTE: If you specify incompatible print settings, a dialog box might appear. F ollow the

on-screen instructions to resolve the conﬂict.

Deﬁning custom page sizes

With custom page sizes, you can deﬁne page dimensions and margins. After you deﬁne a custom page size, you can use it from within an application, without redeﬁning it each time you print.

TO DEFINE A CUSTOM PAGE SIZE

1. Choose Page Setup from the application’s File menu.

2. For Paper, choose Custom.

3. Choose Custom Page default.

FD7/21/03

2-6 Printing from Mac OS Computers

4. Enter the page dimensions and margins.

Choose Custom Page default

Limits for selected dimension displayed here

TO EDIT A SAVED CUSTOM PAGE SIZE

Custom page names

displayed here

Enter a custom

page name

5. To view the minimum and maximum sizes, click the PPD Limits menu.

If you enter invalid sizes, an error message appears. Click Cancel and enter sizes speciﬁed within the PPD Limits.

6. To save this custom page size, enter a name and click Add.

Saved custom page sizes appear in the menu of page sizes in the upper-right corner of the dialog box. To remove a saved custom page size, choose it from the menu and click Remove.

7. Click OK.

FD7/21/03

1. Choose Page Setup from the application’s File menu.

2. Choose Custom Page default.

3. Select the Custom Page Size name.

4. Edit the page dimensions and margins.

5. Click Add.

6. Replace the existing Custom Page name and click OK.

2-7 Deﬁning custom page sizes

TO PRINT A CUSTOM PAGE SIZE

1. Choose Page Setup from the application’s File menu.

2. Choose Custom or the Custom Page Size name from the Paper menu.

3. Click OK.

4. Choose Print from your application’s File menu.

Specify your printing options.

5. Click Print.

You can also deﬁne a new custom page size in the Custom Page Size dialog box when you print to the Fiery EX3535. If you specify dimensions that match a particular regular page size, the Fiery EX3535 processes the job as a regular page size job.

FD7/21/03

2-8 Printing from Mac OS Computers

Printing from applications with Mac OS X (Native mode)

Once you install the Fiery EX3535 printer description ﬁles using the PPD Installer, you are able to print directly from most Mac OS X applications. F or more information about installing printer description ﬁles with the PPD Installer see, the User Software

Installation Guide.

To achieve the best printing results from speciﬁc applications, see the Color Guide and the Fiery Color Reference.

Setting print options and printing

In Mac OS X applications, print options are set from both the Page Setup dialog box and the Print dialog box. For details on speciﬁc print options, see Appendix A.

NOTE: Some default print options are set by the administrator during Setup. Contact

the administrator or the operator for information on the current server default settings.

TO SET PRINT OPTIONS AND PRINT WITH THE POSTSCRIPT

PRINTER DRIVER

1. Open a ﬁle and choose Page Setup from the application’s File menu.

2. In the dialog box that appears, choose Page Attributes for Settings and the Fiery EX3535 for Format for as your printer.

FD7/21/03

Choose print categories

2-9 Printing from applications with Mac OS X (Native mode)

3. Select the Page settings for your print job.

4. Click OK.

5. Choose Print from the application’s File menu.

6. Select the Fiery EX3535 as your printer and choose an option category from the pop-up menu.

You can change the print option settings for each category.

Choose Fiery Job Notes from the pop-up menu

7. Choose Fiery Job Notes.

FD7/21/03

2-10 Printing from Mac OS Computers

When the account name and password you entered match those deﬁned by the Administrator, your job is printed. Otherwise, an error is generated, and your job is placed in the printed queue.

The Administrator or Operator can edit the Group Name and Group Password from the Command WorkStation Job Properties dialog box and Override Print Options dialog box. The Group Name appears in the job’s Notes 2 ﬁeld in Command WorkStation/Command WorkStation LE and Fiery Spooler Job Log.

NOTE: Group Name and Group Password options are not available when printing to

the Direct connection. The information you enter in the Notes ﬁeld can be viewed by the operator at

Command WorkStation/Command WorkStation LE and Fiery Spooler and also appears in the Job Log. It cannot be edited or erased by the operator.

For more information on Command WorkStation/Command WorkStation LE and Fiery Spooler, see the Job Management Guide.

If you decide not to send the information in any of the ﬁelds to the Fiery EX3535, click to clear the check box on the left of the option. You do not have to delete the information in the ﬁeld. When the check box is not checked, the information you enter is saved but not sent to the Fiery EX3535.

FD7/21/03

Choose print categories

2-11 Printing from applications with Mac OS X (Native mode)

8. Choose Printer Features and specify the appropriate settings for your job.

Choose a speciﬁc

These print options are speciﬁc to the Fiery EX3535 and the copier; you have to choose speciﬁc Feature Set categories to see all the options. They override settings in Fiery EX3535 Printer Setup, but can be changed from Command WorkStation/ Command WorkStation LE and Fiery Spooler.

If you choose Printer’s default, the job prints according to the settings speciﬁed in Setup.

For more information about these options and overrides, see Appendix A. Some print options, including Soft Collate, Soft Reverse Order, and Manual Duplex

that are selectable from an application or the PostScript printer driver, are similar to the print options available from the Printer Features menu. In these cases, specify the print option from the Printer F eatures menu. The application or the PostScript printer driver may not set up the ﬁle properly for printing on the Fiery EX3535, which may cause an unexpected printing error and take longer to process.

FD7/21/03

Feature Set

Chapter 4: Downloading Files and Fonts

Fiery Downloader and Fiery WebDownloader allow you to send PostScript (PS), Encapsulated PostScript (EPS), T agged I mage File Format (TIFF), Creo Variable Print Speciﬁcation (VPS), and Portable Document Format (PDF) ﬁles directly to the Fiery EX3535 without using the application in which they were created. Fiery Downloader also allows you to manage printer fonts on the Fiery EX3535.

You can use Fiery Downloader or Fiery WebDownloader from a remote workstation. Fiery Downloader and Fiery WebDownloader require a network connection. For information on installing and conﬁguring Fiery Downloader and Fiery WebDownloader on supported networking protocols, see the User Software

Installation Guide.

NOTE: The Windows and Mac OS version of Fiery Downloader and

Fiery WebDownloader are fundamentally the same; differences are noted in this section. Where both windows or dialog boxes are illustrated, the Windows version comes ﬁrst, followed by the Mac OS version.

You can also download ﬁles and fonts by using the Import feature in Command WorkStation. See the Job Management Guide for more information.

Using Fiery Downloader and/or Fiery WebDownloader

You can use Fiery Downloader and/or Fiery WebDownloader to do the following:

FD7/21/03

• Check the status of the Fiery EX3535.

NOTE: This function is not available using Fiery WebDownloader, but it is available

through the EFI Fiery WebStatus.

•Print PostScript, EPS, TIFF, VPS, and PDF ﬁles to the Fiery EX3535.

NOTE: You can download PPML ﬁles by importing them using Command

WorkStation. For more information on importing ﬁles using Command WorkStation, see the Job Management Guide.

•Manage the printer fonts stored on the Fiery EX3535 hard disk (this feature requires

that the Direct connection be published on the Fiery EX3535).

4-2 Downloading Files and Fonts

NOTE: Fiery Downloader and Fiery WebDownloader are designed speciﬁcally for the

Fiery EX3535; you cannot use them with any other printer.

TO VIEW INFORMATION WITH FIERY DOWNLOADER

1. Double-click the Fiery Downloader icon or choose Fiery Downloader from the Start >Programs menu.

2. Select the Fiery EX3535 in the Chooser window and click OK (Windows) or Connect (Mac OS).

The Fiery Downloader Status window appears, displaying the Fiery Downloader toolbar, menus, and status bar.

Displays server status and user and document name of the job currently printing

Displays server status and user and document name of the job currently processing

Dynamically displays the progress of the job

Displays the amount of available disk space

FD7/21/03

4-3 Using Fiery Downloader and/or Fiery WebDownloader

Displays server status and user and document name of the job currently printing

Displays server status and user and document name of the job currently processing

Dynamically displays the progress of the job

Displays the amount of available disk space

Buttons for some menu functions appear in the toolbar at the top of the window.

Open Click to connect to a different Fiery EX3535.

Download Click to download a ﬁle or font to the

Fiery EX3535.

Status If you are viewing the Font List, click to display

FD7/21/03

Font List If you are viewing the status window, click to

About Fiery Downloader (Windows only)

the status window for the current Fiery EX3535.

display a list of printer fonts on the Fiery EX3535 hard disk.

Click to view version information about Fiery Downloader.

4-4 Downloading Files and Fonts

3. To view font information in the window, click the Font List button or choose Font List

4. To select a different Fiery EX3535, choose Open from the File menu or click the Open

5. Select the Fiery EX3535 in the dialog box that appears and click OK (Windows) or

6. To close the status window, choose Close from the File menu. To quit Fiery Downloader,

7. Click Download.

from the File menu.

button.

Connect (Mac OS).

choose Exit (Windows) or Quit (Mac OS) from the File menu.

Downloading ﬁles and printer fonts

You can download a variety of ﬁle types, as well as fonts, to the Fiery EX3535. Y ou can specify a limited number of print option settings for the ﬁles you download.

TO DOWNLOAD A FILE OR FONT WITH FIERY DOWNLOADER

1. Use your application to generate a ﬁle.

You can save a PostScript or PDF ﬁle by selecting the appropriate option in the application’s Print dialog box. With some applications, you can also save EPS and TIFF ﬁles.

If you experience problems printing EPS ﬁles with Fiery Downloader, you can print the ﬁle directly from the application in which you created it.

2. Start Fiery Downloader.

FD7/21/03

4-5 Using Fiery Downloader and/or Fiery WebDownloader

3. Choose Download from the File menu or click the Download button.

FD7/21/03

4-6 Downloading Files and Fonts

4. Choose the ﬁle type to display from the Files of type (Windows) or

5. Choose the Connection Type (Windows) or Queue (Mac OS) to which you will download

Show (Mac OS) menu.

All Known Formats lists all ﬁles in formats supported by Fiery Downloader. You can download ﬁles and fonts in the same batch. If the fonts are used by ﬁles in the

same batch, the fonts download ﬁrst.

the ﬁles.

The options available to you in this menu depend on the setup at your site. The potential selections are Print Queue (Windows) or Print (Mac OS), Hold Queue (Windows) or Hold (Mac OS), and Direct Connection (Windows) or Direct (Mac OS). If your administrator has not enabled one or more of these connections, you cannot select it.

You cannot print PDF or TIFF ﬁles with the Direct connection. If you choose the Direct connection, the job is spooled to the Print queue and then printed. If the Print queue is not enabled, the job is spooled to the Hold queue and must be released for printing by the operator.

NOTE: To download fonts, you must use the Direct connection (make sure the

Direct connection is published on the Fiery EX3535). If you do not have access to the Direct connection, you must embed any special fonts used by the ﬁle in the ﬁle when you generate it.

6. Select the ﬁle name and click Add File(s) (Windows) or Add (Mac OS).

The File name ﬁeld (Windows) displays the name of the selected ﬁle before you click Add.

You can navigate to different drives and directories to select ﬁles to download. Click Add All (Mac OS) to add all ﬁles in a folder.

To select multiple sequential ﬁles (Windows), select the ﬁrst ﬁle and then Shift-click the last ﬁle. Control-click to select multiple non-sequential ﬁles.

If you change your mind about a ﬁle, select the ﬁle name in the Files to Download list and click Remove File(s) (Windows) or Remove (Mac OS).

Click Remove All (Mac OS) to remove all ﬁles from the Files to Download list.

FD7/21/03

4-7 Using Fiery Downloader and/or Fiery WebDownloader

7. To change the attributes of a ﬁle to be downloaded, select it and click Options.

PostScript Options dialog box (Windows) PDF Options dialog box (Windows)

PostScript Options dialog box (Mac OS) PDF Options dialog box (Mac OS)

8. Specify the following information in the dialog box and click OK.

The options you set apply only to the selected ﬁle. You can set different options, or leave the default settings, for each ﬁle.

Copies—Enter the number of copies. Brightness (PostScript and EPS ﬁles only)—Change the Brightness setting if a ﬁle

appears to be too dark or too light. Choose 85% for a substantially lighter image, 115% for a substantially darker image, or one of the options in between.

NOTE: Some applications, including Adobe Photoshop, provide transfer functions that

allow you to specify density settings for an image. If the ﬁle you are printing includes transfer functions, the Fiery Downloader Brightness option has no effect. For more information on using transfer functions, see the documentation for your application.

‘showpage’ after EPS ﬁles (Windows) or ‘showpage’ (Mac OS) (PostScript and EPS

ﬁles only)—In most cases, you do not need to use this option. Select the ‘showpage’ option only if an EPS ﬁle fails to print without it. This option adds a ‘showpage’ PostScript language command at the end of the print job . S ome applications omit this

FD7/21/03

4-8 Downloading Files and Fonts

necessary PostScript language command when they generate EPS ﬁles. Select this option when printing EPS ﬁles generated by these applications. If you select this option unnecessarily, extra blank pages might print.

If you experience problems printing EPS ﬁles with Fiery Downloader, you can print the ﬁle directly from the application in which you created it.

Page range (PDF ﬁles only)—Specify the page range you want to print.

9. Click Download File(s) (Windows) or Download (Mac OS).

10. To cancel downloading, press Escape (Windows) or Command-. (Mac OS).

TO CREATE A FONT BACKUP

1. Start Fiery Downloader.

2. Choose Back up fonts from the File menu.

3. Browse to the location in which to save the fonts.

FD7/21/03

You can create a new directory by clicking Create (Windows) or New Folder (Mac).

4-9 Using Fiery Downloader and/or Fiery WebDownloader

4. Click OK.

The font backup ﬁle is saved.

TO RESTORE FONTS

1. Start Fiery Downloader.

2. Choose Restore fonts from the File menu.

3. Open the font backup ﬁle from the saved location, and click OK (Windows) or Select this folder (Mac).

This will replace all the user fonts on the Fiery EX3535.

TO DOWNLOAD FILES OR FONTS USING FIERY WEBDOWNLOADER

1. Create a PostScript, EPS, TIFF, or PDF ﬁle.

Specify the appropriate print options, and include (embed) any necessary fonts that are not resident on the Fiery EX3535. For a list of fonts resident on the F iery EX3535, see

Appendix B.

2. Start Fiery WebTools and click Fiery WebDownloader. For more information on accessing Fiery WebTools, see page 9-1.

3. Select the print connection and the ﬁle you want to download.

Managing printer fonts

The Fiery EX3535 includes 81 built-in PCL fonts and 136 PostScript fonts; for a complete list, see Appendix B. In addition, two Adobe Multiple Master fonts are included and used for font substitution in PDF ﬁles.

Before downloading a ﬁle that uses fonts not resident on the Fiery EX3535, you must download the fonts (unless the fonts are embedded in the ﬁle). To see what fonts are resident on the Fiery EX3535, choose Font List from the File menu or click the Font List button (see page 4-12).

FD7/21/03

4-10 Downloading Files and Fonts

You can download fonts only via the Direct connection. If you do not have access to the Direct connection, you must embed any special fonts used by the ﬁle when you generate it.

The screen fonts that correspond to the printer fonts installed on the Fiery EX3535 are not automatically installed on your Windows system.

NOTE: Fiery Downloader cannot download TrueType fonts. If you use TrueType fonts

in Windows, convert them to Adobe Type 1 before printing. To convert to Adobe Type 1 fonts for Windows 98/Me, click the Fonts tab in the Adobe PS printer driver and setup the Font Substitution Table. For Windows NT 4.0/2000/XP, click the Postscript tab of the Fiery EX3535 Document defaults dialog box and selectTrueType Font Setting>Download as Softfont.

NOTE: You cannot use Fiery Downloader to download TrueType fonts. NOTE: You can change font settings in the printer driver to suit your printing needs.

For more information, see the printer driver help menu for details.

Printer fonts and Mac OS screen fonts

Like all PostScript fonts, the fonts included with the F iery EX3535 come in two forms: printer fonts and screen fonts. Install the screen fonts included with the Fiery EX3535 user software on your Mac OS computer. If you are using these fonts in documents you print on a LaserWriter, they are probably already installed. If not, you must install them. For more information, see the User Software Installation Guide.

FD7/21/03

Occasionally, you may want to use Adobe Type 1 (Windows) or PostScript (Mac OS) fonts that are not included with the Fiery EX3535. If so, you must install both the screen fonts and the printer fonts on your computer . To do this, follow the instructions from the font manufacturer.

Downloading printer fonts to the Fiery EX3535

In general, each time you print from within a Mac OS application, the application automatically downloads any fonts used in your document that are not already installed on the Fiery EX3535, as long as the printer fonts are installed in your System Folder. These fonts remain in the Fiery EX3535 only until your document has printed. If you print the same document again, your application must download the fonts again.

4-11 Using Fiery Downloader and/or Fiery WebDownloader

If you regularly use one or more fonts from Windows or M ac OS applications that ar e not already installed in the Fiery EX3535, you can save time by downloading them to the Fiery EX3535 hard disk with Fiery Downloader. Fonts you download to the Fiery EX3535 hard disk remain installed until you remove them using Fiery Downloader, no matter how many times the Fiery EX3535 is turned off and on. Consider downloading fonts you use on a regular basis to the Fiery EX3535 hard disk.

Before you download PostScript, TIFF, VPS, or EPS ﬁles with Fiery Downloader, make sure all fonts included in your ﬁle are installed on the Fiery EX3535 or embedded in your ﬁle; otherwise, the text in these fonts will not print correctly or may not print at all. For PDF ﬁles, font substitution occurs automatically for fonts not installed on the Fiery EX3535. Two multiple master fonts (a serif font and a sans serif font) stored on the Fiery EX3535 are used exclusively for substitution with PDF ﬁles.

FD7/21/03

4-12 Downloading Files and Fonts

TO VIEW FONT INFORMATION, UPDATE, PRINT, AND DELETE

FONTS

• Choose Font List from the File menu, or click the Font List button.

OTE: If the Direct connection is not published, you cannot view the Font List or

perform any of the tasks described in this procedure. For information on how to publish the Direct connection, see the Conﬁguration Guide or consult your administrator.

The Font List window includes Update, Print, and Delete buttons. The printer fonts included with the Fiery EX3535 (resident fonts) are locked. Locked fonts appear with a Lock icon next to the name and cannot be deleted.

Click to print the Font List to the Print queue

Click to update the information in the Font List window

Lock icon

Select a font and click here to delete i

FD7/21/03

5-1 About variable data printing

Chapter 5: Printing Variable Data Documents

This chapter describes the variable data printing features supported by the Fiery EX3535, including:

•Background information about variable data printing

•Printing variable data documents using FreeForm™ and FreeForm 2

About variable data printing

Variable data printing is typically used for direct-mail advertising or other targeted mailings. It involves combining a set of master elements that are common across copies of a document with a set of variable elements that change from copy to copy. An example is a brochure that greets customers by name and may include other personal information about the customer obtained from a marketing database. Background elements, illustrations, and text blocks that do not change across copies of the brochure comprise the master elements. The customer’s name and other customer-speciﬁc information comprise the variable elements.

The Fiery EX3535 supports the following methods of variable data printing:

• The FreeForm feature allows you to use print options to deﬁne and store

master-element documents—called FreeForm masters—on the Fiery EX3535. You can send a variable-element job to the Fiery EX3535 with instructions to combine

FD7/21/03

the job with a particular FreeForm master.

• The FreeF orm 2 feature allo ws you to assign speciﬁc page rules of a F reeF orm master

to each page of a variable job. To use FreeForm 2, you must create and print the variable job in a popular variable data printing application, such as PrintShop Mail-Fiery Version.

•You can create the master and variable elements of a job in a popular variable data

printing application, such as Pageﬂex Persona-Fiery Version, and then print the job to the Fiery EX3535 through a supported ﬁle format. The Fiery EX3535 is compatible with Creo VPS, and PPML variable data formats.

NOTE: PrintShop Mail-Fiery Version and Pageﬂex Persona-Fiery Version are options. NOTE: You can print VPS ﬁles only from QuarkXPress on Mac OS computers. To

print, you need to have Darwin Desktop (a Creo product) installed.

5-2 Printing Variable Data Documents

You cannot use the following print options and settings when printing variable data: Combine Separations to On

Optimize PowerPoint to On Halftone Screen to any setting other than Contone

For more information, see Appendix A.

Printing variable data documents with FreeForm

In FreeForm variable data printing, you can use print options to deﬁne master documents and assign them to variable data jobs sent to the Fiery EX3535.

How FreeForm works

The basic premise of FreeForm variable data printing is that the master-element data for the job can be sent to the Fiery EX3535 and rasterized separately from the variable-element data. The master-element data is stored on the Fiery EX3535 in rasterized form as a FreeF orm master, and can be used as often as needed with multiple sets of variable-element data. Because the FreeForm master job is preRIPped and stored on the Fiery EX3535, the only RIP time required for variable data print jobs is the time needed to RIP the variable-element data. You can use FreeForm masters for any ﬁxed-element data you might combine with different data from day to day. For example, a letterhead template can be stored as a FreeForm master and used repeatedly as the background for different letter content (the variable-element data).

FD7/21/03

FreeForm allows you to create the master and variable documents using any application. You can create the two documents using different applications or computer platforms. To create the masters document, you can use a page layout or graphics application. To create the variable document, you can use a word processing application that has a mail merge feature, a page layout application that supports scripting, or a database application.

FreeForm functions are controlled with two print options: Create Master and Use Master . You can set these options in the printer driver when you send a job, or instruct the operator to set them with job overrides from Command WorkStation/Command WorkStation LE and Fiery Spooler. You can also use Command WorkStation to monitor and manage all the FreeForm masters stored on the Fiery EX3535. For more information, see the Job Management Guide.

Space for variable elements

Unchanging master elements

5-3 Printing variable data documents with FreeForm

Creating the master document

Before you can use FreeForm, you must create a master document and a variable document. This includes creating the layout for the combined document, as well as the elements themselves. In a page layout or graphics program, you arrange the master elements (text and graphics that do not change) on one or more pages, leaving space for the variable elements.

FD7/21/03

Master document

When you have ﬁnalized the design of the master document, print it to the Fiery EX3535 and specify that a FreeForm master be created from the job (see

page 5-8).

NOTE: Although the Fiery EX3535 can store up to 100 FreeForm masters, the printer

driver interface and Fiery Spooler allow you to select numbers 1 through 15 only. To create a FreeForm master with a number greater than 15, the operator must set the Create Master and Use Master options and RIP the job from Command WorkStation/ Command WorkStation LE.

Variable element

5-4 Printing Variable Data Documents

Creating the variable document

You can create the variable document with a word processing application that provides a mail merge function, a database application, or a page layout application that supports scripting. In all cases, information is taken from a list or database and merged into an existing document that is set up to accept the information. Each application has different controls for this function; for detailed instructions, see the application documentation. Before the variable elements can be added to the master document, they must be formatted to conform to the layout of the master document. To do this, you create a document with the correct formatting, and then add the variable information in the appropriate places.

For efﬁcient variable data printing, create a variable document that has signiﬁcantly more pages than its corresponding FreeForm master.

FD7/21/03

Variable document

When you have created a variable document, print it to the Fiery EX3535 and specify that it be combined with the corresponding FreeForm master (see page 5-8).

5-5 Printing variable data documents with FreeForm

Combining the FreeForm master with the variable document

When you print a variable document to the Fiery EX3535, you specify the FreeForm master created from your master document with the Use Master print option. The Fiery EX3535 combines the raster data of the variable document with the already RIPped FreeForm master, creating a new raster data ﬁle. The merged raster ﬁle can be soft-proofed (before it is printed) in the thumbnail windows of Command WorkStation/Command WorkStation LE and Fiery Spooler.

For more information about soft-prooﬁng and thumbnail windows of Command WorkStation/Command WorkStation LE and Fiery Spooler, see the Job Management

Guide.

FD7/21/03

Combined document

A master document can include more than one page. When you print a variable document and specify a FreeForm master that contains multiple pages, the variable pages are combined with the master pages in a cyclical fashion. The following example illustrates how a variable document combines with a two-page master document. Pages 1 and 2 of the variable document are combined with Pages 1 and 2, respectively, of the master document. The cycle of master pages then starts over, and Pages 3 and 4

5-6 Printing Variable Data Documents

of the variable document are combined respectively with Pages 1 and 2, again, of the master document. This pattern continues for each subsequent set of pages in the variable document.

Multiple-page master document

Variable document

FD7/21/03

Combined document

Using FreeForm

This section provides some suggestions to help you print variable data jobs correctly.

• Consult your administrator or operator on how FreeForm master numbers are

assigned at your site. If FreeForm printing is used by a large number of users at your site, F reeF orm master

numbers, or ranges of numbers, can be assigned to speciﬁc users or groups. Users can select only numbers 1 through 15 as print option settings. The operator can o verride

5-7 Printing variable data documents with FreeForm

FreeForm master numbers and reassign them to numbers greater than 15 from Command WorkStation. You may want the operator to assign all FreeForm master numbers to avoid potential conﬂicts in the use of FreeForm master numbers.

•Use the Job Notes and Instructions ﬁelds to communicate instructions about your

job to the operator. If you want to create or use a FreeForm master number greater than 15, these ﬁelds

can be used to tell the operator to override the appropriate job setting (Create Master or Use Master) and RIP the job from Command WorkStation.

•Give your jobs unique and descriptive names.

Both you and the operator must be able to easily identify your jobs if there are many jobs in the queues, the FreeForm master numbers are reassigned, or you want to refer to another job in the Job Notes or Instructions ﬁelds.

•For restrictions on print option settings when using FreeForm, see Appendix A.

The following settings for the master document and variable document must match: Color Mode (Mac OS) or Print Mode (Windows)

Combine Separations Duplex Orientation Page Size Stapler Mode

FD7/21/03

The following settings for the variable document override the corresponding settings in the master document:

Black Detection Copier Mode Media Type Paper Source Save Fast Reprint Stapler Mode Slip Sheet

NOTE: The Top-Bottom setting of the Duplex setting will have no effect when printing

using FreeForm.

5-8 Printing Variable Data Documents

NOTE: If the Duplex settings for the master-elements document and variable-elements

document do not match, the job prints using the Duplex setting for the variable-elements document.

TO PRINT VARIABLE DATA DOCUMENTS

1. Create a master document.

The following example shows one page of a master document for a tri-fold brochure that was created with a page layout application.

FD7/21/03

2. Print the master document to the Fiery EX3535 with the Create Master print option set to one of the FreeForm Master numbers (1 through 15).

Or, set the Cr eate Master option to None and instruct the operator to use overrides to create a FreeForm master from this job.

3. Create the variable document.

You can create the variable document using a different ﬁle, a different application, or a different computer platform than was used to create the master document, but some print options must be the same (for details, see page 5-7).

5-9 Printing variable data documents with FreeForm

The following example shows one page of the variable document for the tri-fold brochure. The data in this document can be as simple as a name and address, or as complex as multiple, full-color graphics and photographic elements.

4. Print the variable document to the Fiery EX3535 with the Use Master print option set to the appropriate FreeForm master number.

The FreeForm master number may be one you set when you sent the master document, or one that was assigned by the operator.

FreeForm master numbers can be overridden from Command WorkStation/ Command WorkStation LE and Fiery Spooler. Check with the operator to make sure that the FreeForm master number you specify is the correct one for the FreeForm master you want to use.

If you want to check the job before it prints, instruct the operator to RIP and Hold the job so you can preview it from Command WorkStation/Command WorkStation LE and Fiery Spooler.

FD7/21/03

5-10 Printing Variable Data Documents

The following example shows the Fr eeForm master and variable document combined. The variable data is simply overlaid on the master document.

Previewing master documents in the Windows printer driver

Once a master document is created, you can preview it from the Windows printer driver. This feature makes it convenient to select a master document you need when you perform FreeFrom printing.

TO PREVIEW MASTER DOCUMENTS IN THE WINDOWS PRINTER

DRIVER

1. Choose Print in your application.

2. Select the Fiery EX3535 PS as your printer and click Properties.

3. Click the Fiery Printing tab.

FD7/21/03

FreeForm print option bar

5-11 Printing variable data documents with FreeForm

4. Click and open the FreeForm print option bar.

5. Click Update to retrieve the list of FreeForm master names from the Fiery EX3535.

The FreeF rom master numbers and names appear in the Create M aster and U se Master options.

NOTE: The Two-Way Communication feature must be enabled to retrieve the list of

FreeForm master names. For how to enable this feature, see User Software Installation

Guide.

FD7/21/03

5-12 Printing Variable Data Documents

6. Select the master document you want to preview from the Use Master option and click Preview Master.

The FreeForm Master - Preview window appears.

7. Click Close.

Printing variable data documents with FreeForm 2

FreeForm 2 extends the functionality of variable data documents using a third-party application that supports FreeForm 2 such as PrintShop Mail-Fiery Version which allows you to create and print variable data documents.

To print a variable data job using FreeForm 2, you ﬁrst open the variable document in the third-party application. The third-party application provides FreeForm 2 features that allow you to assign a speciﬁc page of a FreeForm master to each page of the variable document.

FreeForm 2 enables you to specify page conditions that determine rules for individual Master pages. These rules, described by if and then statements in each M aster page, can allow you to skip or print pages within a Master ﬁle. For mor e information on creating page conditions, see the documentation that came with the third-party printing software.

FD7/21/03

5-13 Printing documents from variable-data printing applications

For instructions on creating a variable data job or printing variable data jobs using FreeForm 2 and the third-party variable data printing software, see the documentation that came with the third-party printing software.

FreeForm 2 also provides the option to delete a speciﬁed FreeForm master from the Fiery EX3535 hard disk after its corresponding variable job has been successfully RIPped and printed. You can set this feature in a third-party application that supports the clearing of FreeF orm masters. F or more information on deleting F reeF orm masters, see the documentation that came with the third-party printing software.

Printing documents from variable-data printing applications

As an alternative to FreeForm or FreeForm 2, you can design the master and variable elements of your job using a variable-data printing application, such as Pageﬂex Persona-Fiery Version. You can then print the job to the Fiery EX3535 from the application using a compatible ﬁle format. The Fiery EX3535 is compatible with the following variable data formats:

•Xerox VIPP (Variable data Intelligent PostScript PrintWare) version 4.0

•Creo VPS (Variable Print Speciﬁcation)

You can print VPS ﬁles only from QuarkXPress on Mac OS computers. To print, you need to have Darwin Desktop (a Creo product) installed.

• PPML (Personalized Print Markup Language).

To print documents in PPML format, use a third-party software application that is compatible with PPML format, such Pageﬂex Persona-Fiery Version or download a PPML ﬁle using Command WorkStation.

To print Creo VPS ﬁles, use a compatible Creo VPS application, or y ou can do wnload a VPS ﬁle to Fiery Downloader or Command WorkStation.

For more information on printing documents with variable-data formats, see the documentation that came with the third-party printing software.

FD7/21/03

PPML is a variable data standard that supports the use of multiple graphic objects as both variable and master elements.

5-14 Printing Variable Data Documents

For more information on downloading ﬁles using Fiery Downloader, see Chapter 4. For more information using Command WorkStation, see the Job Management Guide.

NOTE: Creo VPS or PPML ﬁles cannot be printed with the Direct connection.

When you send a job to the Fiery EX3535 using one of these formats, the Fiery EX3535 automatically stores and reuses the master elements that are deﬁned in the job.

Using the Fiery VDP Resource Manager

PPML jobs contain all the global objects for an environment created by a third-party application such as PrintShop Mail-Fiery Version. Global objects are the required images that are downloaded to the Fiery EX3535 for PPML jobs with variable elements. These images are stored and cached as a group in an environment. The images can then be reused for future PPML jobs.

The global objects in each environment can be managed with the Fiery VDP Resource Manager utility. You can view all the installed global objects in the F iery EX3535 VDP cache area. For a project, all global objects are grouped under an environment name.

To install and conﬁgure the Fiery VDP Resource Manager, see the User Software

Installation Guide. To view and delete global objects, use the following the procedure.

TO VIEW AND DELETE GLOBAL OBJECTS

1. Open the Fiery VDP Resource Manager utility.

2. Click the Fiery Servers folder to expand the list of available Fiery servers.

All connected servers are displayed.

FD7/21/03

5-15 Printing documents from variable-data printing applications

3. Double-click the folder of the Fiery EX3535 to display the list of PPML global object environments.

4. To delete global objects, click the global object environment and select Remove Cache and Source from the Actions menu.

To delete the cache only and not the source, select Remove Cache from the Actions menu.

5. To update the current information, select Refresh from the Server menu.

FD7/21/03

6-1 Fiery Scan components

Chapter 6: Scanning

With Fiery Scan, you can scan documents or images from the copier glass or through the copier’ s automatic document feeder (ADF) and send the scanned images to various locations. With Fiery Remote Scan, you can display the scan in a host application, such as Photoshop, or send the scan to a speciﬁc destination. You can also use WebScan™ to retrieve a scan.

The following requirements and constraints apply:

•Fiery Scan cannot be used over the parallel port; it requires a network connection.

For information on supported networking protocols, see the User Software

Installation Guide.

•Fiery Remote Scan, a component of Fiery Scan, must be installed on remote

workstations as described in the User Software Installation Guide.

•Photoshop RGB Setup should use EFIRGB.ICC settings. For information on

loading this ﬁle, see the User Software Installation Guide.

Fiery Scan components

Fiery Scan consists of the following software components and features:

•Fiery Scan server module—allows you to access the Scan module from the copier

FD7/21/03

control panel.

•FieryBar Scan application—appears on the Fiery Advanced Controller Interface

(FACI). Scan from the FieryBar menu launches the Fiery Remote Scan application resident on the Fiery EX3535, which allows you to send scanned images taken from the copier to various locations.

•Fiery Remote Scan—allows you to send scanned images through the network from

remote workstations. This application also allows you to retrieve scan jobs in a Fiery EX3535 mailbox and send them through the network from remote workstations.

•Fiery Remote Scan TWAIN plug-in—allows you to initiate scanning and retrieve

scanned images directly into a TWAIN-compatible host application.

•Fiery WebScan—allows you to retrieve scan jobs from a Fiery EX3535 mailbox

retrieval through Fiery WebTools

6-2 Scanning

Scanning from the copier control panel

You initiate scan jobs at the copier control panel. The scan jobs are sent to one of default Mailbox/Job Templates or custom Mailbox/Job Templates. Using FieryBar Scan, Fiery Remote Scan, or Fiery WebScan, you can retrieve the scan jobs and send to various locations

For information on initiating scans at the copier control panel, see the DocuColor 3535 Printer/Copier User Guide.

The custom Mailbox/Job Templates are created in the Fiery WebScan. For more information on creating Mailbox/Job Templates, see the next section, “Using the Mailbox/Job Template utility”.

For information on how to use F ieryBar Scan, see page 6-7. F or information on how to use Fiery Remote Scan, see. For information on how to use Fiery WebScan, see

page 6-18.

Using the Mailbox/Job Template utility

The Mailbox utility allows you to create Mailboxes/Job Templates that are used when you initiate scans using the copier control panel. You can assign certain scan settings for each Mailbox/Job Template.

You can also back up Mailbox/Job Templates by downloading them to a remote workstation. This feature is convenient when the system software has to be reinstalled. For information on backing up Mailbox/Job Templates, see the Conﬁguration Guide.

Access the Mailbox/Job Template utility by clicking Mailbox Setup in WebScan.

TO SET UP A MAILBOX/JOB TEMPLATE

1. Start your Internet browser.

For information about supported platforms and browsers, see the User Software

Installation Guide.

2. Enter the IP address or the DNS name of the Fiery EX3535.

FD7/21/03

6-3 Scanning from the copier control panel

3. When the Fiery EX3535 home page appears, click WebScan.

4. Click Mailbox Setup to access the Mailbox/Job Template Utility.

The WebScan utility appears.

FD7/21/03

5. Click Mailbox/Job Template on the left pane.

6-4 Scanning

6. Enter the appropriate scan settings for your Mailbox/Job Template.

Default settings are underlined in the following list. For information on changing default settings, see your copier documentation.

Mailbox/Job Template

Using a maximum of 20 alphanumeric characters, enter a name for your template.

NOTE: Mailbox names are case sensitive.

Two-sided Originals

Choose the number of sides the copier must scan. 1-sided

2-sided (Head to Toe) 2-sided (Head to Head)

Color Mode

Color—Scan using full color. Grayscale—Scan using shades of black and white. Black and White (Text and Photo)—Select if scanning a document that contains both black-and-white text and photos. Black and White (Text)—Select if scanning a document that only contains black-and-white text. Black and White (Photo)—Select if scanning a document that only contains black-and-white photos.

FD7/21/03

Scan Resolution

Choose a value for the resolution. Changing the resolution may also change the image size.

200dpi 300dpi 400dpi 600dpi

Auto Exposure

Select Auto if you want the background suppression detected. Off

Auto

6-5 Scanning from the copier control panel

Image Compression

Select the type of image compression. Normal

High Low

Lighter/Darker

Adjust the density for black-and-white scans. Adjust the lightness for color or grayscale scans.

Normal Lighter (+1), Lighter (+2), Lighter (+3) Darker (+1), Darker (+2), Darker (+3)

Contrast

Adjust the contrast for color or grayscale scans. Normal

Lower (+1) or Lower (+2) Higher (+1) or Higher (+2)

Scan Size

Select a a scan size. Auto Size Detect—The scanner automatically detects the paper size.

Mixed Size Originals—The scanner detects if the paper size is different for every page. Specify a scan sizes from the following list:

Postcard, A6 SEF, A6 LEF, B6 SEF, B6 LEF, A5 SEF, A5 LEF, B5 SEF, B5 LEF, A4 SEF, A4 LEF, B4 SEF, A3 SEF, 5.5x8.5 SEF, 5.5x 8.5 LEF, 8.5x11 SEF,

8.5x11 LEF, 8.5x15 SEF, 8.5x 14 SEF, 11x 15 SEF, 11x17 SEF, Hakkai SEF, Jurokkai SEF, Jurokkai LEF, 3.5x5, 5x7

Enter a page size using millimeters (mm) or inches.

FD7/21/03

6-6 Scanning

Reduce/Enlarge

You can select values from the preset values or manually enter values for magniﬁcation. Variable—Enter a percentage up to 400% or select a Preset scan value. For Grayscale or Color scans: 200dpi: 25-400%

300dpi: 25-400% 400dpi: 25-300% 600dpi: 25-200%

For Black-and-white scans: 25-400% for any resolution Auto—Specify an output scan size by selecting a paper size from the list:

Postcard, A6 SEF, A6 LEF, B6 SEF, B6 LEF, A5 SEF, A5 LEF, B5 SEF, B5 LEF, A4 SEF, A4 LEF, B4 SEF, A3 SEF, 5.5x8.5 SEF, 5.5x 8.5 LEF, 8.5x11 SEF,

8.5x11 LEF, 8.5x 15 SEF, 8.5x 14 SEF, 11x15 SEF, 11x17 SEF, Hakkai SEF, Jurokkai SEF, Jurokkai LEF, 3.5x5, 5x7

Template Description

Using up to 256 characters, enter information or a description of the template, if needed.

7. Click Create and then OK.

The newly created template appears on the left pane and also appears on the copier control panel.

For more information on initiating a scan using the copier control panel, see your copier documentation.

TO DELETE A MAILBOX/JOB TEMPLATE

1. Click the Mailbox/Job template on the left pane.

The Mailbox/Job Template information appears.

2. Click Delete at the bottom of the screen and click OK.

The Mailbox/Job Template is removed on the left pane and from the copier control panel.

NOTE: All scan jobs in the Mailbox/Job Template are deleted also.

FD7/21/03

6-7 Using the FieryBar Scan application

TO MODIFY A MAILBOX/JOB TEMPLATE

1. Click the Mailbox/Job template on the left pane.

The Mailbox/Job Template information appears.

2. Enter new settings in the ﬁelds.

3. Click Update and click OK.

The Mailbox/Job Template is updated with the new settings.

Using the FieryBar Scan application

The FieryBar Scan application allows you to retrieve scans using the Fiery Advanced Controller Interface (FACI). The FieryBar Scan application user interface and procedures are similar to the Fiery Remote Scan interface for Windows, except you cannot acquire the scan in Photoshop.

NOTE: Fiery Advanced Controller Interface is available as an option.

TO RETRIEVE A SCAN FILE USING THE FIERYBAR SCAN

APPLICATION

1. Start the FieryBar Scan application from the Fiery Bar by selecting Scan.

FD7/21/03

6-8 Scanning

2. Enter the speciﬁc Mailbox name for your scan ﬁle.

If you sent your scan job to a default Mailbox/Job T emplate (b w, Grayscale, or Color), enter 0 in the Mailbox ﬁeld. For other Mailbox/Job Templates, enter the name of Mailbox/Job Templates. Note that it is case-sensitive.

All scan jobs in the Mailbox are displayed. If no scan jobs are displayed, click Refresh.

3. Select the scan job you want to retrieve.

To retrieve all pages of the scan job, click All; to open a speciﬁc page, enter the speciﬁc number in the Page ﬁeld.

4. Click Send.

To save the ﬁle to a speciﬁc destination, see “Sending the scan job to a speciﬁc

destination” on page 6-12.

FD7/21/03

6-9 Using Fiery Remote Scan from remote workstations

Using Fiery Remote Scan from remote workstations

With the Fiery Remote Scan module, you can retrieve scan ﬁles from remote workstations. You can open a scanned job directly into TWAIN-supported host applications or send the scanned job to a particular destination.

Retrieving scans using Fiery Remote Scan

When you use Fiery Remote Scan, you can upload it into a TWAIN supported host application, send it to the Hold queue, remote workstation disk drives, an FTP server, or send it via e-mail or Internet FAX.

NOTE: Fiery Remote Scan for Windows and Mac OS versions are similar. The

following procedures use Windows illustrations with any Mac OS differences noted.

NOTE: In the following procedures, Adobe Photoshop is used as a TWAIN-supported

host application. For information on how to access Fiery Remote Scan in other TWAIN-supported host applications, see the application documentation.

TO RETRIEVE SCANNED JOBS INTO PHOTOSHOP WITH THE FIERY REMOTE SCAN APPLICATION OR THE FIERY TWAIN PLUG-IN MODULE

1. Start the Fiery Remote Scan Application, or in Adobe Photoshop, choose Import from the File menu and click Fiery Remote Scan 5.

FD7/21/03

Fiery EX3535 Name and Device Name

6-10 Scanning

2. Verify that the Fiery EX3535 is selected as a scanning device.

3. If the Fiery EX3535 is not selected, click Choose Device to select the Fiery EX3535 as your scanning device.

For information on how to conﬁgure communication with and select the Fiery EX3535, see the User Software Installation Guide.

4. Enter a name of Mailbox/Job Template in which your scan ﬁle is into the Mailbox ﬁeld.

If you want to access your scan job in a default Mailbox/Job Template (bw, Grayscale, or Color), enter 0, or in the InternetFax Mailbox/Job Template, enter InternetFax in the Mailbox ﬁeld. For other Mailbox/Job Templates, enter the name of Mailbox/Job Templates. Note that it is case-sensitive.

NOTE: All jobs in the InternetFax Mailbox/Job Template are scanned in

black-and-white at 200 ppi of resulution.

FD7/21/03

6-11 Using Fiery Remote Scan from remote workstations

All scan ﬁles for that mailbox are listed.

Fiery Remote Scan Application

FD7/21/03

Fiery Remote Scan TWAIN plug-in

NOTE: If no scan ﬁles appear, click Refresh.

6-12 Scanning

5. Select the job by clicking it.

6. Select Send (Fiery Remote Scan Application) or Acquire (Fiery Remote Scan TWAIN

To open all pages of a scan, select All; to open a speciﬁc page, select Page and enter the number in the Page ﬁeld.

Plug-in module).

If you choose Acquire, the scan ﬁle will automatically open in the host application, where you can view and edit the scanned ﬁle. If you choose Send, you will send the scan ﬁle to a speciﬁc destination. For more information, see “Sending the scan job to a

speciﬁc destination” on page 6-12.

To delete a scanned job from the Fiery EX3535, select the job and click Delete.

Sending the scan job to a speciﬁc destination

When you send a scan, you can select the Hold queue, a Mailbox, Disk, Email, FTP, or Internet FAX. Fiery Remote Scan allows you to send your scan job to more than one destinations at the same time. For example, you can select F iery Hold Queue and Scan to Disk to send your scan job to the Fiery EX3535 Hold queue and a hard disk to which you have access on the network.

When you send a scan ﬁle to the Hold queue, the Fiery EX3535 automatically stores the ﬁle on the Fiery EX3535 hard disk. This allows you to manipulate the ﬁle using DocBuilder Pro and Command WorkStation/Comment WorkStation LE. For information about using DocBuilder Pro and Command WorkStation/Command WorkStation LE, see the Job Management Guide.

FD7/21/03

6-13 Using Fiery Remote Scan from remote workstations

TO SEND A SCAN JOB TO THE FIERY EX3535 HOLD QUEUE

1. After selecting the scan ﬁle to send, click Send at the bottom of the Fiery Remote Scan window.

The Send dialog box appears.

FD7/21/03

2. Select Fiery Hold Queue to send the job to the Hold queue.

3. Click Send.

Now you can ﬁnd your scan ﬁle in the Hold Queue from Command WorkStation/ Command WorkStation LE and Fiery Spooler.

6-14 Scanning

TO SEND A SCAN JOB TO A DISK DRIVE

When you select Scan to Disk, you can send a scan ﬁle to any hard disk you can access from your workstation. This allows you to place the scan ﬁle in another workstation, for example, for editing with Adobe Photoshop.

1. After selecting the scan ﬁle to send, click Send at the bottom of the Fiery Remote Scan window.

The Send dialog box appears.

2. Select Save to Disk.

3. Select a ﬁle format from File Format and click Save As.

4. Select the drive location and a ﬁle name, and then click Save.

5. Click Send.

TO SEND A SCAN JOB VIA E-MAIL

When you send a scan ﬁle via e-mail, you can send the scan ﬁle as either an attachment or a URL. If you send an attachment that exceeds the maximum scan ﬁle size speciﬁed, the scan ﬁle is automatically sent as a URL.

1. After selecting the scan ﬁle to send, click Send at the bottom of the Fiery Remote Scan window.

The Send dialog box appears.

FD7/21/03

6-15 Using Fiery Remote Scan from remote workstations

2. Select Email and click Edit Email.

The Email message window appears.

3. Enter an Email address in the To: ﬁeld, or browse the list of Email addresses in the Address Book by clicking To:, Cc:, or Bcc:.

You can also enter a Subject line and body text.

4. Click OK.

5. Indicate whether you want to send the ﬁle as an attachment or a URL, and choose a File Format.

OTE: Scanned TIFF ﬁles are in TIFF 6 format.

NOTE: If you open a TIFF 6.0 format ﬁle, use an application that supports this format.

Scan jobs with multiple pages are not supported on some applications using TIFF 6. For more information, see your application documentation.

6. Click Send.

FD7/21/03

6-16 Scanning

TO SEND A SCAN JOB TO A FTP SERVER

By selecting FTP, you can make your scan ﬁle available to those who have access to an FTP server. You need the FTP server information to access this feature.

1. After selecting the scan ﬁle to send, click Send at the bottom of the Fiery Remote Scan window.

The Send dialog box appears.

2. Select FTP and click Edit FTP.

The FTP Destination dialog box appears.

FD7/21/03

3. Enter the appropriate settings and click OK.

If a proxy server is enabled, select Pro xy Enable and enter the information for the proxy server.

4. Indicate whether you want to send the ﬁle as an attachment or a URL, and choose a File Format.

OTE: Scanned TIFF ﬁles are in TIFF 6 format.

NOTE: If you open a TIFF 6.0 format ﬁle, use an application that supports this format.

Scan jobs with multiple pages are not supported on some applications using TIFF 6. For more information, see your application documentation.

Xerox DocuColor 3535 PRINTING GUIDE

Specifications and Main Features

Frequently Asked Questions

User Manual

About the Documentation

Introduction

Chapter 1: Printing from Windows Computers

Chapter 4: Downloading Files and Fonts

Chapter 5: Printing Variable Data Documents

Chapter 6: Scanning

Chapter 7: Using the EFI Converter

Chapter 9: Tracking and Monitoring Jobs

Chapter 10: Using Fiery E-mail Service

Appendix A: Print Options

Appendix C: Troubleshooting

Index

Introduction

About this manual

Chapter 1: Printing from Windows Computers

Printing from applications

Setting options and printing from Windows computers

Using job templates

Shortcuts

Using Shortcuts

Customizing Print Option Shortcuts

Working with custom page sizes for Windows PCL printer driver

Working with custom page sizes in Windows 2000/XP PostScript printer driver

Printing from applications with Mac OS 9 and earlier or Mac OS X (Classic mode)

Setting print options and printing

Printing from applications with Mac OS X (Native mode)

Setting print options and printing

Chapter 4: Downloading Files and Fonts

Managing printer fonts

Chapter 5: Printing Variable Data Documents

About variable data printing

Printing variable data documents with FreeForm

How FreeForm works

Creating the master document

Creating the variable document

Combining the FreeForm master with the variable document

Using FreeForm

Previewing master documents in the Windows printer driver

Printing variable data documents with FreeForm 2

Printing documents from variable-data printing applications

Using the Fiery VDP Resource Manager

Chapter 6: Scanning

Fiery Scan components

Scanning from the copier control panel

Using the Mailbox/Job Template utility

Using the FieryBar Scan application

Using Fiery Remote Scan from remote workstations

Retrieving scans using Fiery Remote Scan