Xerox DocuColor 250 Help

Xerox Document Services Platform

Online Help

This is the DocuSP Help Library.

The DocuSP Help Library contains information on how to use the
DocuSP graphical user interface (GUI) features and functions for
setting up and printing jobs, setting up the printer, controlling
system-level preferences, and managing fonts, security,
accounting, and many other activities. Use the Help menus or
buttons located on the screens and dialogs to access addi tional
information as needed.

Throughout the Help Library, you will find cross-references and
links to other areas of the helpset . These links can be divided up
into 3 general categories:

• Links from lists at the beginnings of chapters: These links
are placed so that a user who is browsing through the Help
can quickly locate topics of inter est.

• Links from procedures to sub-routines: These links are
placed within ordered lists in order to break up long
procedures into several shorter ones. This also enables the
user to avoid working though subroutines that are not of
interest to him or to her. When you click these links, you will
need to click the back button on your browser to return to the
main procedure.

• More Information... links: These links are placed to take
nonessential information out of the main flow of the
procedures, and may be ignored at the user’s discretion.
Clicking these links will open a pop-up window which will
disappear when you click outside the pop-up window.

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About DocuSP Print Services

The DocuSP Print Services software provides a graphi cal user
interface (GUI) to the printer management , job management, and
system administration functions of your Xerox printing system. In
addition, depending upon which DocuSP printer you have
purchased, the DocuSP GUI enables you to manage queues,
adjust color image quality, and control scan and copy functions.

The DocuSP Print Services Graphical User Interface

The DocuSP Print Services software enables you to use a
graphical user interface (GUI) to control all of the features and
functions for your Xerox printing system.

The GUI consists of windows, tabs, and dialogs that can be
accessed through buttons and menus. In addition, the user
interface displays status and error messages which provide
feedback on job processing.

Online Help is available through Help Conten ts or by select ing th e
Help buttons on the various dialogs. Additional information is
available through the customer documentation that is provided on
CD-ROM with your system.

Windows and Dialogs

The DocuSP Print Services GUI is designed to enable quick and
direct access to most types of dat a. Each management category
(Job Manager , Printer Manager, etc.) consists of a primary
manager window which displays a table of information
summarizing the category. For example, when you open the Job
Manager window, you will see a list of jobs and relevant
information about those jobs.

Use the following guidelines when working in windows and
dialogs:

• To open primary manager windows, select the desired icon on

• To view a different type of data within a service or manager

the left side of the DocuSP GUI.

window, select the tab of the topic you wish to view.

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• To view the properties of a listed item such a s a job or a q ueue
perform one of the following:

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Menus

– Double-click the item.
– Right-click the item and choose [Properti es...].
– Select the item and click the [Properties...] icon from the

toolbar menu.

• To view more than one manager window at a time, open the
first window by selecting the icon, then right-click the icon of
the additional window you wish to view. The second manager
window appears in an additional window.

The DocuSP Print Services software c ont ains a number of menus
which enable you to quickly access information.

• The Logon, System, Printer, Setup, Administration , and
Help menus are located on the top of the interface and provide
direct access to global system- level and printer control
functions, and the help system.

• Pop-up menus enable you to control functionalit y at the job or
queue level and can be accessed by right-clicking or double­clicking on a particular job or list item.

Job Manager

Queue Manager

• Feature Access Buttons (FABS): DocuSP utilizes buttons,
called Feature Access Buttons, to enable you to set job
properties. FABs are available from within specific tabs. Once
property selections are made, your choices display on the
FAB. Individual FAB descriptions can be accessed throug h the
following link: DocuSP Feature Access Buttons (FABs)

The Job Manager enables you to perform a number of different
tasks at the job level. You can view all the jobs in the system,
including active and completed jobs, or you can display one of
several possible subsets of the jobs. The Job Manager also
enables you to perform operations on and select options for
individual or groups of jobs within the system.

Job Manager is accessed by selecting the Job Manager icon
located on the left side of the DocuSP GUI. You can access the
Job Manager helpset through the following link:Job Management

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The Queue Manager enables you to create and enable new
queues in which to manage jobs prio r to prin ting and to cont rol the
flow of jobs to the printer. It also enables you to change the

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Printer Manager

properties of a queue and to change the job accept and release
status of a queue.

Queue Manager is accessed by selecting the Queue Manager
icon located on the left side of the DocuSP GUI. You can access
the Queue Manager helpset through the following link: Queue
Management.

The Printer Manager enables you to manage functions of the
printer. You can manage paper trays and paper stock, set global
finishing options, enable stack ing, identify stock siz e checking, set
unfinished offset stacking, and clear printer faults.

Printer Manager is accessed by selecting the Printer Manager
icon located on the left side of the DocuSP GUI. You can access
Printer Manager helpset through the following link: Printer
Manager

Color Manager

The Color Manager enables you to monitor and control all of the
color printing features of the system. Col or Management is a
process that attempts to match color across input, display, and
output devices by referencing their color reproduction to a known
standard using Internati onal Color Consortium (ICC) profiles.
Color management tools are used to convert between device­dependant RGB (Red, Green, Blue) and CMYK (Cyan, Magenta,
Yellow, Black) color sp aces to a device independent color spac e in
order to match colors by adjusting for differences between device
color gamuts. The Color Manager contai ns multipl e lev els of color
management, tailored for both novice and skilled user s.

Color Manager is accessed by selecting the Color Manager icon
located on the left side of the DocuSP GUI. You can access the
Color Manager helpset through the followi ng link: Color

Management.

System Management and Configuration

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System Management and Configuration includes information on
system controls, such as powering the system on and off. System
configuration operations include managing network gateways,
performing diagnostics, and setting system preferences.

System management and configuration settings are accessed by
using the System and Setup menus located at the top of the

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Printer Configuration

Administration

DocuSP GUI. You can access information for the System and
Setup menus through the following links: The System Menu, The
Setup Menu

Printer Configuration functions are accessed using the DocuSP
Printer menu. Printer configuration includes information on
powering the printer on and off, setting the Power Saver mode,
and the selections made through Printer Switches. You can
access the Printer menu helpset through the following link: The
Printer Menu

The Administration functions of the DocuSP software enable a
System Administrator to control resources, fonts, accounti ng, and
billing. You can access the Administration menu helpset through
the following link: Administration.

NOTE: Billing is only applicable for monochrome products.

Printer Message Field

Button Guide

The Printer Message field at the top of the DocuSP Print Services
window displays status messages for the printer.

• OK saves all changes to a tab or dialog and closes the active
window.

• Apply saves all changes to a tab or dialog without closing the
window. You do not need to select Apply before selecting OK
to save changes.

• Cancel enables you to close a dialog or window without
saving changes.

• Close enables you to exit a dialog or window; changes you
have made are saved.

• Reset is available on some GUI screens. Reset enables you
to restore previous settings without leavi ng the GUI screen, in
the event that the changes you have made are incorrect.

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Disk Usage Indicator

The Disk Usage Indicator icon allows operators and system
administrators to monitor any of the DocuSP System Disk
Partitions: Root, System Data and User Data. The icon, which is
located at the top right corner of the GUI, shows three states of
disk usage: Normal, W arning and Error .

Hovering the cursor over the Disk Usag e Indicator icon wil l display
a tool tip which presents the disk usage percentage for each
partition. Percentage indicators change dynamically to show the
amount of used and free space.

Double-clicking on the Disk Usage Indicator opens a window that
contains information about disk size, used and free space, disk
usage percentage, par ti tion name or path and the current state of
each partition.

Disk Usage Indicator threshold values are defined as fol lows:

• Root:

– Normal Range: 0-84%
– Warning Range: 85-89%
– Error Range: 90-100%

• System Data and User Dat a:

– Normal Range: 0-70%
– Warning Range: 71-89%
– Error Range: 90-100%

NOTE: Percent values may fluctuate +/-5% based on system/
drive/printer or other adjus tments that are made during the
software development cycle.

Warning and Error messages are displayed as follows:

• Warning: Root disk free space is low. A green icon

indicates a Warning range.

• Error: Root disk free space is dangerously low. A red icon

indicates an Error range.

If a disk partition reaches a warning or error disk usage range, a
fault message window opens and a fault mess age also displ ays in
the Status area. Follow the instructions to address disk partition
issues. Select [Close] to exit the faul t message dialog.

The Clean Files option allows you to remove waste files that are
created by system crashes. A warning icon will inform you of
which partition to address.

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The Scan Files option allows the System Administrator to delete
scan files to free up disk space.

To use the Scan Files option:

1. Select [Scan Files...]. The Disk Usage - Scan Files window
opens.

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2. From the Scan Files list, select all the files that you want to
delete. To select all listed files, right-click within the list and
select [Select All]. If you decide to delete all the files in a
Document Folder (.xsm extension), the document folder is
also deleted.

NOTE: Template Folders and User Folders cannot be del eted .

3. Select [Delete].

4. Select [Yes] to delete the selected files. The Status field
displays the delete process.

5. Select [Close] to exit the Disk Usage - Scan Files window.

To use the Clean Files option:

1. Double-click on the Disk Usage Indicator.

2. Select [Clean Files...]. The information dialog opens.

3. You are informed that the Clean Disk operation will clean disk
partitions that are within the warning and error usage ranges.

4. To continue, select [Yes].

Keyboard Accessibility and Shortcuts

The DocuSP controller enables you access and control the
features and functions for your Xerox pri nting system using the
keyboard. You can navigate the system, activate fields within
various GUI screens, and select prin ting properties.

Using the keyboard to access the printing system

The following tables describe keyboard a ccessibility options and
shortcuts.

• Common Keyboard Shortcuts: Presents frequently used
keyboard shortcuts that are available throughout the user
interface.

• DocuSP Activation and Navigation Keys: Contains DocuSP
specific keystrokes that enable you to interact with the
components and features of the printing system.

• Mnemonics: Mnemonics are keyboard shortcuts using an
<Alt> and letter key combination that access commonly used
DocuSP features.

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Common Keyboard Shortcuts

Keyboard Selection Action

Tab Navigates to the next available component.
Shift-Tab Navigates to the previous available component.
Control-Tab Navigates to the next available component even if the component accepts

the tab command. An example would be escaping from a table once a table
element becomes available.

Shift-Control-Tab Navigates to the previous available component even if the component

accepts the tab command. An example would be escaping from a table

once a table element becomes available.
Left Arrow Moves left one character or component.
Right Arrow Moves right one character or component.
Up Arrow Moves up one line or component.
Down Arrow Moves down one line or component.
Page Up Moves up one pane of information.
Page Down Moves down one pane of information.
Home Moves to the beginning of the data field. In a table, moves to the beginning

of the row.
End Moves to the end of the data field. In a table, moves to the last cell in a row.
Control-Enter or

Control-Return
Enter or Return Activates the command that is currently selected
Escape Exits a menu or dialog box without changes.
Spacebar Activates the component that has keyboard focus.

Activates the default command button.

DocuSP Navigation and Activation Keys

Contains DocuSP specific keystrokes that enable you to interact
with the components and features of the printing system.

Compon
ent T ype

Split
Pane

Keyboard

Selection

F6 Moves the focus between the panes to the first available element in the

pane.

Action

F8 Gives focus to the splitter bar. Arrow, Home and End keys can be used to

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move the bar. Arrow keys give fine control of movement. The Home and
End keys effectively hide an entire pane from view.

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Compon
ent T ype

Keyboard

Selection

Action

Mode
Indicator

Status
Area

Content
Area

Tab Pane Arrows Moves between tabs.

FABs Control-Shift-

Control-D Puts focus on the first mode indicator, from which you can display the tool-

tip. This can include one or more of the following modes: MICR, Secure,
Job Fault, Diagnostic, Remote Workflow, and Logging.

Control-P Pauses the printer on production printer systems. Pauses the printer and

scanner on non-production printer systems.
Control-N Pauses the scanner on production printer systems.
Control-U Unload button
Control-A Clear All button. Available only on non-production printer systems.
Control-S Start button (Copy, Scan to Digital, and Print Services)

Control-Page UpMoves to the previous tab, preparing to enter the first available component

in the tab.
Control-Page

Down

Left Arrow /
Control-Shift­Right Arrow

Moves to the next tab, preparing to enter the first available component in

the tab.

Moves the focus between a FAB and the first available element within that

FAB.

Tables Tab Moves focus one cell to the right. If the table cells are selected, the focus

should wrap, left to right, top to bottom and then back to the top of the

selected region.
Shift-Tab Moves focus one cell to the left. With cell selection, Shift-Tab behaves

similarly to Tab, but in the reverse order.
Return/Enter Move focus one cell down, row selection follows focus. At the bottom of a

table, focus wraps to the top of a column. If more than one cell is selected,

the focus moves to each selected column in turn and then repeat from the

beginning.

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Compon
ent T ype

Keyboard

Selection

Action

Tables Shift-Return/

Shift-Enter

Up/Down
Arrow

Left/Right
Arrow

Page Up/
Page Down

Control-Page
Up/ Control­Page Down

Home/End Deselects the current selection. Moves the focus to first/last cell in a row

Move focus one cell up, row selection follows focus. At the top of a table,

focus wraps to the bottom of a column. If more than one cell is selected,

the focus moves to each selected column in turn and then repeat.

Deselects the current selection and moves the focus up/down one cell, re-

establishing row selection in the focused cell row.

Deselects the current selection and moves the focus left/right one cell.

Deselects the current selection. When no vertical scrollbar is visible, it

moves the focus and the row selection to the last/first row in a table. The

focused cell remains in the same column that it originated. When a vertical

scrollbar is visible, it scrolls the table up/down one row and re-establishes

the selected row as the last/first visible row in the table. The focus is

moved, within its current column to the newly selected row.

Deselects the current selection. When the horizontal scrollbar is not visible,

it moves the focus to the first/last cell in the row and re-establishes the row

selection where the focused cell resides. When a horizontal scrollbar is

visible, it scrolls the table left/right to make the first incomplete displayed

column visible and places the focus in that column. Row selection is re-

established in the focused cell row.

and re-establishes the row selection in the focused cell row.
Control-

Home/
Control-End

Control-A Select all rows in a table.

Deselects the current selection. Moves the focus to first/last row in the

table within the same column where the focus originated and re-

establishes the row selection.

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Compon
ent T ype

Keyboard

Selection

Action

Tables Shift-Up

Arrow/
Shift-Down
Arrow

Shift-Page
Up/ Shift­Page Down

Control-Shift
Home/
Control-Shift
End

Spacebar Presents a popup menu, if one exists.
Control-Right

Arrow/
Control-Left
Arrow

Extend selection up/down one row in the table.

Extend selection up/down one "table page" at a time. When the vertical

scrollbar is not visible, it moves the focus and row selection to the last/first

row in the table. The focused cell remains in the same column in which it

originated. Row selection is established from the original row in which the

focus resided to the row in which the focus has been moved.

When a vertical scrollbar is visible, it scrolls the table up/down one row and

moves the focus within its current column to the newly visible row. Row

selection is established from the original row in which focus resided to the

row in which the focus has been moved.

Extend selection from the current row where focus resides to the

beginning/end of table. Focus does not move.

Move a table column where the focus resides right/left one column in the

table.

Shift-Up
Arrow/
Shift-Down
Arrow

Control-Shift­Up Arrow/
Control-Shift­Down Arrow

Extend selection up/down one row in table.

Sort column where the focus resides in ascending/descending order. This

assumes that the table has sorting activated.

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Compon
ent T ype

Keyboard

Selection

Action

Lists Up/Down

Arrow
Page Up/

Page Down

Home/End Moves the focus and selection to the first/last element in the list.
Control-A Select all elements in list.
Shift-Up

Arrow/
Shift-Down
Arrow

Shift-Page
Up/
Shift-Page
Down

Shift-Home/
Shift-End

Pop Up
Menu

Space/Enter Select the menu item with focus.
Up/Down

Arrow

Deselects the current selection and moves the focus up/down one element

re-establishing selection on the focused list element.

Deselects the current selection. When the vertical scrollbar is not visible, it

moves the focus and element selection to the last/first element in the list.

When a vertical scrollbar is visible, it scrolls the list up/down one row, and

moves the focus and element selection to the last/first visible element in

the list.

Extend selection and focus up/down one list element at a time.

Extend selection up/down one "page view" at a time. Focus moves to the

bottom/top of selection.

Extend selection to the top/bottom of the list. Focus moves to the top/

bottom of the list.

Move focus to a previous/next menu item.

Pull­down
menu

Menu
Bar

Right Arrow If focus is a cascading menu element, it opens a cascading menu.
Left Arrow If focus is a cascading menu element, it closes a cascading menu.
Esc Exit pop-up menus.
Space/Down

Arrow
Up/Down

Arrow
Esc Exits the pull-down menu.
F10 Activates the menu.
Up/Down

Arrow
Space/Enter Selects focused menu item.
Esc Exits the menu bar.

Activates the menu.

Moves focus and selects previous/next menu item.

Moves focus to previous/next menu item.

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Compon
ent T ype

Keyboard

Selection

Action

Directory
Tree

Up/Down
Arrow

Left/Right
Arrow

Page Up/
Down

Home/End Moves to the first/last element in the tree.
Control-Left

Arrow/
Control-Right
Arrow

Control-Page
Up/ Control­Page Down

Control­Home/
Control-End

Spacebar Selects the element in the directory tree where the focus is activated.

Moves focus and selection up/down one row in the directory tree.

Moves focus left/right one column in the directory tree. If a closed folder is

selected the right arrow opens the folder when it is not empty. If the folder

is open and selected, the left arrow closes the folder.

Moves up/down one page view. The first available component in view gets

the focus and selection.

Moves focus up/down one row in the directory tree.

Moves up/down one page view. The first available component in the view

gets focus and selection.

Moves to the first/last element in the tree.

Tool Tip Control-F1 Displays a tool tip if one is attached to the focused component.

Control-F!/
Esc

Hides a tool tip.

Mnemonics

Mnemonics are keyboard shortcuts used to access commonly
used features using an <Alt> and letter key combination. Entries
marked with an asterisk (*) are second-level commands and are
only available after entering the first level. Using <Alt> closes an
open menu, which prevent s the use of an <Alt >-l etter combi nation
within menus.

Alt + Letter Destination

Menus
L Top level of Logon menu

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*L *Logon
*F *Logoff
M Top level of System menu

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Alt + Letter Destination

*P *Pause Processing

Ctrl-Shift-P is an accelerator combination, which does not require the user to
open the System menu.

*R *Resume Processing

Ctrl-Shift-R is an accelerator combination, which does not require the user to

open the System menu.
*D *Service Diagnostics
*S *Shutdown

Ctrl-Shift-S is an accelerator combination, which does not require the user to

open the System menu.
I Top level of the Printer menu
E Top level of the Setup menu
A Top level of the Administration menu
H Top level of the Help menu
Pathways
C Copy Service
S Scan to Digital Service
P Print Service
J Job Manager
Q Queue Manager
T Printer Manager
Content Area
R Reset button on Copy, Scan to Digital, and Print Services
B Build Job button on Copy, and Scan to Digital Services
O Continue Build Job buttons
N End Build Job button
Esc Cancel Build Job
Child

Window
Controls

O OK button
R Reset button
A Apply, Add insert, Add Exception, or Add Cover
H Help access

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Job Manager

Job Management

Job management allows you to perform job management tasks
including printing, proofing , holding, and forwarding jobs, and
changing job properties.

The Job Manager enables you to perform a number of different
tasks at the job level. You can view all the jobs in the system,
including current and completed jobs, or you can display one of
several possible subsets of the jobs. The Job Manager also
enables you to perform operations on, and select options for,
individual jobs or groups of jobs within the system.

Access Job Manager by selecting the Job Manager icon located
on the left side of the DocuSP GUI.

The Job Manager Window

The Job Manager main window is composed of menus and tabs.
The tabs display jobs in the system in various states. Each tab —
Current or Completed — enables you to view a different type of
job. By changing the selection in the Queue drop-down menu, you
can filter the selection to view the jobs in all queues or just jobs
within a single queue.

NOTE: To rearrange the job data elements in the job list s (such as
Job ID, Type, etc.), select a column headi ng and drag it t o another
location in the column row.

• Current: The Current tab presents a list of active and inactive
jobs.

– Active Jobs: The Active Jobs field displays a list of all the

jobs that are currently being received, are in the queue
waiting to print, are printing, or are in the process of being
saved. The total number of Active Job s is di splayed to the
bottom left of the list. Use the scroll bar to view any
additional listed active jobs.

– The total number of Active Jobs i s displayed to the bottom

left of the list. Use the scroll bar to view any additional
listed active jobs.

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– Inactive Jobs: If a job is unabl e to print bec ause it is bei ng

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held, or due to a fault or other error, it is automatically
moved to the Inactive Jobs field of the Current tab field.
The total number of Inactive Jobs is displayed to the
bottom left of the list. Use the scroll bar to view any
additional listed inactive j obs.

NOTE: Once a job is saved it is no longer an active job.

• Completed: The Completed tab lists a maximum of 500 jobs
that have been printed. Listed jobs beyond the 500 maximum
allowed are automatically deleted from the sys tem. The
maximum number of listed completed jobs may be less than
500 if the option to Retain PDL Files is enabled. This option
allows you to change properties and then print jobs that have
completed printing and reside in the Completed tab. For
information about Retain PDL Files see Setting the Job Policy.

NOTE: A utility called “setretainPDL” exists that enables you
to set the number of ret ai ned PDL’s from 1 to 100. Instructions
for using this util ity are provided in t he DocuSP Getting S tarted
Guide. Within the DocuSP GUI, the set ting is hard-coded to 50
PDL’ s. Dependi ng on the size of th e retai ned jobs and the size
of the internal hard drive on your sy stem, a lower value may be
more appropriate. Users employing the setretainPDL utility
should be aware that disk capacity monitoring is the
responsibility of the end user.

• Content menu: The Content menu contains job options that
are accessed frequently. The content menu is available
regardless of which tab is active.

– Job: The Job pull-down menu enables you to perform job

management tasks such as proofing, deleting, or holding
jobs, and releasing jobs to print. This menu also enables
you to set or change the job properties. All selections
within the Job pull-down menu are also available by rig ht­clicking a job in Job Manager or by selecting an icon from
the toolbar. For additional information on job menu
selections see Job Manager menus.

NOTE: The Job menu within the Completed tab displays only
Properties and Delete selections if the Retain PDL files feat ure
is not enabled.

– View: This tab is av ailable when you ar e withi n the Current

and Completed tabs. The View pull- down menu presents
the following selections:

– Columns...: You can determine the job list display by

selecting or deselecting job list tit les. If desele cted, the
item is removed from the job list row. For additional
information, see: Managing the Job list

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– Show T oolbar: Selecting this option displays an

assortment of tools that correspond to common tasks.

– Hide Toolbar: This option, whic h is onl y available

when the toolbar is displayed, toggles the display of

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The Job Lists

the toolbar off.

– Redisplay: This option refreshes the contents of the

job list.

– Toolbar: Toolbar icons enable you to access frequently

used features. Each tab contains specific toolbar
selections. Move the cursor over each icon to see a

description.
– Pause: Stops the printer from processing.
– Unload: If your system contains a stac ker, this allows you

to unload the stacker to remove completed output prior to

the stacker delivering the output when it is full.
– For Queue: Displays jobs for a selected queue. All

Queues displays all jobs on all queues.

Job List columns can be rearranged by selecting a column
heading and dragging it to another location in the column row.

Column widths can be changed by clicking on the column
separator, holding down the left mouse button and moving the
column separator to the right or left. If a column width is too small
to display the complete content of a column, you can hover the
cursor over that selection to view the complete content of the
column.

NOTE: Column size and location changes are not saved through
restarts.

You can manage job list selections from the View pull-down menu
within the Current or Completed tabs. The Job Manager list
updates dynamically according to the refresh interval setting. For
a complete description of the refresh inter val, see: Setting Job
Processing options.

The job lists display the follo wing i n formation by default,
depending on which tab you are viewing:

• Job ID: The number identifier of the job assigned by the
system when the job is received.

• Queue: The name of the queue to which the job was sent.

• Job Name: The file name of the job.

• Sender: The logon user name of the person who sent the job
from the client or host. If the job is a Saved job, the sender is
listed as Reprint.

• Submitted: The date and time the job was received by the
controller.

• Processed: The number of pages processed.

• Printed: The number of pages printed.

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• Status: Shows the status of the job; for example, Receiving,
Ineligible, or Faulted.

Managing the Job list

You can determine the job list display by selecting or deselect ing
job list titles. If deselected, the item is removed from the job list
row.

To manage the job list:

1. Open Job Manager.

2. From the View menu, select [Columns...].

3. Select the column titles you want to display on the job list.
Deselect column titles that you want to remove from the job
list.

NOTE: The Job ID column title is read-only and cannot be
deselected.

4. Select [OK]. Your changes are reflected immediately on the
job list.

Job Manager menus

The Job Manager menus enable you to perform job management
tasks such as forwarding, deleting, or holding jobs, and releasing
jobs to print. These menus also enable you to set or change the
job properties.

The options followed by ellips es (...) open additional windows for
job management tasks. To access a Job menu, select a job and
perform one of the following:

• Right-click a job in the job list

• Select the Job pull-down menu

• Select an icon from the toolbar

The options vary based on whic h Job Management t ab is acti ve, if
Save PDL Files is enabled and your printe r confi guration. Th e Job
menus can contain the following options:

• Properties: Opens a window containing a series of tabs that
display all of the current settings for the job. Many job
management tasks are performed by modifying the job
properties.

• Preview/Preview Range: Generates a preview look of the
job. This feature is available for PostScript, PDF, and TIFF
formats. A PostScript lic ense is required to access t his feature.
If a PostScript license is not present on the system, this menu
option is grayed out.

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NOTE: VIPP and PPML jobs cannot be viewed using this
feature; if you attempt to view these job types, an error
message displays.

• Release: Allows the selected Held jo b to be pri nted. The j ob is
placed immediately after all printing or pending jobs.

• Hold: If a job has been submitted to print and you wish to
delay printing of the job, you can place th e job on hold. The job
will be moved to the Inactive Jobs list. When a job is held it
needs to process again befor e is can be pr inted. Print ing star ts
at the beginning of the job.

• Promote: Promoting a job enables you to move the selected
pending job above all other pending jobs in the queue. The
promoted job prints immediately after other previously
scheduled print jobs.

• Print Now: Interrupts a currently printing job to print the
selected job.

• Proof: Prints one copy of the job and retains the job in the
system for additional printing. Proof jobs will interrupt any
currently printing job.

• Forward: Allows you to forward a job from one DocuSP
system to a second DocuSP system.

• Move: Allows you to move a job to another queue.

• Delete: Terminates printing of the selected job and removes
the job from the system.

• Cancel: Terminates printing of the selected job and removes
the job from the system.

NOTE: Selecting [Cancel] within the feature dialog windows
does not remove the job from the system.

• Select All: Available within the Saved tab, once selected it
highlights all currently active or inactive jobs.

• Clear All: Deselects all jobs currently highlighted in the Job
list.

• Redisplay: This option refreshes the contents of the job list.

• Sizing arrow buttons: The small arrow buttons located
immediately above the Inactive Jobs field all ow you to adjust
the size of the Active or Inac ti ve jobs f ield s. Cl ick t he up-arr ow
to increase the display size of the Inactive jobs field. You can
also left-click on the arrow bar to drag and set the desired siz e
of the field.

Job Properties Window

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The Job Properties window contains Feature Access But tons
(FABs) that are incorporated within t abs and are designed to

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adjust properties and expedite printing. For additional information
about FABs see DocuSP Feature Access Buttons (FABs).

To access job properties you can double-click a job, or select a job
and perform one of the following:

• Right-click a job and select [Properties...].

• Select [Properties...] from the Job pull-down menu.

• Select the [Properties... ] icon from the toolbar.

The Job Properties window contains the following selections:

• The Settings tab: Enables you to view settings for pages to
print, job format, print destination, job progress, and
Administrative Pages.

• The Stock Tab: Enables you to select stock properties for the
job.

• The Output Tab: Enables you to select sides imaged, output
location, finishing, collation, slip sheets and layout options.

• The Image Quality Tab: Contains controls to enable you to
make image quality adjustments.

• The Image Edit Tab: Presents features that allow original
images to be modified for output. Selections are i mage shift
and rotation.

• The Special Pages Tab: Contains features that enable you to
create and edit exception pages, inserts, and covers.

• The Time Stamps Tab: View job submission details.

• The Faulted Tab: This tab becomes active when a job faults. A
job faults when it contains errors or when there is a problem
processing the job.

• The Ineligible Tab: This tab becomes active when a job
requires a resource to pri nt as programmed. An ineli gible job is
one that cannot be printed because it lacks a resource
required for printing.

In addition to tabs and FABs, the Job Properties window contains
a Content panel that contains the following fields and buttons
which are available regardless of the tab se lected:

• Quantity: Displays the quantity of job sets to be printed.

• Job Name: Displays the job name. This field can be edited.

• Status: Details whether the job is printing, pending, faulted,
held, completed, or being saved. This field is read only.

Option conflict gray-out feature

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In an effort to help prevent you from selecting conflicting features
on the same tab, DocuSP utilizes an option confl ict gray-out
feature. For example, if you select a Stapling/Finishing option of
“Staple,” the Output Location changes to a location that supports

Product Name Book Name

Printing Jobs

your finishing selection. The Output Locat ion menu is grayed-out
until you select a finishing option that is supported by multiple
sources. This prevents the job from fau lting and prevent s you from
having to locate the conflicting features.

NOTE: Due to Java limitations this feature cannot gray-out
individual selections within a pull-down menu. Conflicts resulting
between tabs and within pull-down menus are detected using the
Programming Conflicts dialog. If a conflict occurs, the
Programming Conflicts di alog opens. The conflict i s described and
instructions are presented on how to resolve it .

Job Manager is designed to give you easy access to printing jobs
and managing job properties.

For certain tasks you can sel ect more than one job by performing
one of the following:

• Press and hold down the <CTRL> (Control) key and select
each individual job by left-clicking the mouse.

• To select multiple files that are adjacent to one another, press
and hold down the <SHIFT> key and select the first and last
file names that you want from the list. This highlights the first
and last file name lines and all lines in between.

Printing jobs and managing job properties

You can perform the following tasks within Job Manager:

• Releasing a single job to print

• Changing Job Properties

• Renaming a job

• Holding a print job

• Releasing a held job to print

• Pause and resume a job

• Deleting a job

• Cancelling a job

• Previewing a job

• Moving a job

• Forwarding a job

• Setting up a printing system name for job forwarding

• Print Now (interrupting a job to prin t another job)

• Printing a proof job

Product Name Book Name

• Promoting a job

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• Saving a job

Releasing a single job to print

You can release a job for printing from the Current tab, or if the
Retain PDL option is enabled you can release jobs from the
Completed tab. See Multiple job submission if you want to submit
more than one job for printing.

To release a single job to print:

1. Open Job Manager.

2. Select a job and perform one of the following:

• Right-click the job and select [Release] from the menu.

• From the Job pull-down menu select [Release].

• Select the [Release] icon from the toolbar.

Multiple job submission

DocuSP allows you to submit and print multiple jobs. You can
perform Print, Proof, and Print Now options.

NOTE: While there is no hard limit to the amount of jobs that you
can submit, performance may be i mpact ed if you submit hund reds
of jobs.

To submit and print multiple jobs:

1. Open the Job Manager .

2. If desired, select the queue that you want to use to print the
selected jobs from the For Queue menu.

3. Select multiple jobs by performing one of the followi ng:

• Press and hold down the <CTRL> (Cont rol) key and select

each individual job.

• To select multiple files that are adjacent to one another,

press and hold down the <SHIFT> key while choosing the
first and last file names you want to select. This highlights
the first and last file name lines and all lines i n between.

4. Right-click within the selected j obs and choose from the
following:

• Release: Prints the selected jobs.

• Proof: Prints one copy of each job and retai n s the jobs in

the queue for additional printing. Proof jobs interrupt any
currently printing job.

• Print Now: Interrupts any currently printing j obs to print the

selected jobs.

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Product Name Book Name

Changing Job Properties

You can modify the properties of jobs submitted to the DocuSP
controller by opening Job Manager and performing one of the
following:

• Double-click a particular job to open the Job Properties
window.

• Right-click a job and select [Properties...].

• Select a job and choose [Properties...] from the Job pull-down
menu.

• Select a job and click the [Properties...] icon from the toolbar.

Renaming a job

To rename a job:

1. Open Job Manager.

2. Double-click a job in the Active Jobs or Inactive Jobs fi eld. You
can rename Completed jobs if the Retain PDL Files fea ture is
enabled. For additional information about Retain PDL Files
see Setting the Job Policy.

3. Left-click at the beginning of the current name in the Job
Name field.

4. Use the <Delete> key to manually delete the name from the
Job Name fie ld.

5. Type the new job name, and select [OK], or continue setting
job properties.

Holding a print job

If a job has been submitted to print and you wish to delay printing
of the job, you can place the job on hold. When a job is held it
needs to process again before it can be printed. As a resul t, you
can change job properties when a job is in the held state.

To hold a print job:

1. Open Job Manager.

2. Select the job you want to put on hold in the Acti ve or Inactive
Jobs list and perform one of the following:

• Right-click and choose [Hold] from the menu.

• From the Job pull-down menu select [Hold].

Product Name Book Name

• Select the [Hold] icon from the toolbar.
If the job you held was in the Active Jobs list, the job is moved

to the Inactive Jobs list until further action is taken.

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NOTE: Consider pausing jobs instead of holding jobs when
you need to make an adjustment, such as changing the toner .
When a job is held it needs to process again before it can be
printed. This is not the case when pausing the job

Releasing a held job to print

If a job has been put on hold and you now want to print the job,
you can release the job to print. When a job is held it needs to
process again before it can be printed. Printi ng starts at the
beginning of the job.

To release a held job to print:

1. Open Job Manager and select the Current tab.

2. From the Inactive Jobs li st, select a job and per form one of t he
following:

• Right-click the held job you want to print and choose

[Release] from the menu.

• From the Job pull-down menu select [Release].

• Select the [Release] icon from the toolbar.

Pause and resume a job

When a job is paused it stops the printing or scanning process.
Consider pausing the printer instead of holding jobs when you
need to make an adjustment, such as changing the t oner. Paused
jobs do not process again. When a job is held it needs to process
again before it can be printed.

To pause and resume a job:

1. From the Content menu select [ Pause] , which is l ocate d in t he
upper right corner of the main GUI screen.

2. To resume the printing process select [Resume].

NOTE: IPDS jobs will not stream/RIP and other non-IPDS jobs in
the system will stop processing when an IPDS job is sent to a
Paused DocuSP system.

Pause and resume a job

Available p ause options depend on printer configuratio n. To pause
and resume a job:

1. From the Content menu, located in the upper right corner of
the GUI, select [Pause], [Pause Scanning] or [Pau se Printing].

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2. To resume the printing or scanning process select [Resume],
[Resume Scanning] or [Resume Printing].

NOTE: IPDS jobs will not stream/RIP and other non-IPDS
jobs in the system will stop processing when an IPDS job is
sent to a Paused DocuSP system.

Product Name Book Name

Deleting a job

Deleting a job removes the job from the system.
To delete a job:

1. Open Job Manager.

2. Click on a listed job.

3. Delete the job by performing one of the following:

• Right-click the job and select [Delete].

• Select a job and choose [Delete] form the Job menu.

• Select the [Delete] icon from the toolba r.

4. Select [Yes] to remove the job from the system.

Cancelling a job

Cancelling a job terminates printing of the selected job and
removes the job from the system.

To cancel a job:

1. Open Job Manager.

2. From the Current or Completed tab select a job and perform
one of the following:

• Select [Cancel] from the Job pull-down menu.

• Right-click the job and select [Cancel].

• Select the [Cancel] icon from the toolbar.

3. Select [Yes] to confirm your action.

NOTE: Selecting the [Cancel] button within the fea ture dialog
windows does not remove the job from the system.

Previewing a job

NOTE: A PostScript license is required to access this feature. If a
PostScript license is not present on the system, this menu option
is grayed out.

PostScript, PDF, and TIFF format jobs can be previewed prior to
submitting it to print. An entire job or a select range of pages can
be previewed. This allows you to view the job and make any
changes before the job is submitted for final printing.

NOTE: VIPP and PPML jobs cannot be viewed using this feature;
if you attempt to view these job types, an error message displays.

Product Name Book Name

To preview a job:

1. Open Job Manager and select the Current tab.

2. Select the PostScript, PDF, or TIFF format job you want to
preview from the Active or Inactive Jobs list.

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3. Preview shows the entire job , while Pr eview Range al lows you
to select a range of pages to view. Select [Preview] or
[Preview Range] by:

• Right-clicking a job.

• Selecting a job and using the File pull-down menu.

• Selecting a job and using the toolbar ic on.

4. If Preview is selected, then the preview process begins (go to
Step 5). If Preview Range is selected perform the following:

a. Select [All] if you want to previe w the entir e job. Thi s is the

default selection.

b. If you want to preview a range of pages, clear [Al l] and

enter the page range in the fields.

c. You can use the default size di splay or you can select a

size by clearing the [Default] checkbox. The following
fields become active:

– Select a unit of measure.
– Select a paper size from the pull-down menu. If

[Custom] is selected, you can enter values in the Width
and Height fields.

d. Click [OK] to exit the dialog window. The preview range

process begins.

5. Once the preview process is complete, the job you selected
displays in the Preview dialog window. Page icons display for
each page of the job. You can scroll to each p age or selec t the
page icon and go directly to that page.

You can perform the following actions by selecting from the
icons and menus located at the top of the Preview dialog
window . Move the cursor over each icon to get a description . If
more than one page is generated, you can select pages you
want to view by clicking a page icon located to the left of the
viewed image. The following options are available:

• Move to the first or last page of the job.

• Move to the previous or next page of the job.

• Enter a specific page number to view. Total job pages is

indicated to the right of the page number field.

• Select viewing options:

– Zoom percentages from the pull-down menu: 100%

reflects the actual size of the document.

– Actual Size: The view is shown as the actual size of the

document. The size percentage changes to 100%.

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– Fit To Window: The image fits within the Preview

window . The size percentage changes to reflect the
current view.

– Fit To Width: The image fits the width of Preview

window . The size percentage changes to reflect the

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