Xerox DocuColor 250 Help

Xerox Document Services Platform

Online Help

This is the DocuSP Help Library.

The DocuSP Help Library contains information on how to use the
DocuSP graphical user interface (GUI) features and functions for
setting up and printing jobs, setting up the printer, controlling
system-level preferences, and managing fonts, security,
accounting, and many other activities. Use the Help menus or
buttons located on the screens and dialogs to access addi tional
information as needed.

Throughout the Help Library, you will find cross-references and
links to other areas of the helpset . These links can be divided up
into 3 general categories:

• Links from lists at the beginnings of chapters: These links
are placed so that a user who is browsing through the Help
can quickly locate topics of inter est.

• Links from procedures to sub-routines: These links are
placed within ordered lists in order to break up long
procedures into several shorter ones. This also enables the
user to avoid working though subroutines that are not of
interest to him or to her. When you click these links, you will
need to click the back button on your browser to return to the
main procedure.

• More Information... links: These links are placed to take
nonessential information out of the main flow of the
procedures, and may be ignored at the user’s discretion.
Clicking these links will open a pop-up window which will
disappear when you click outside the pop-up window.

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About DocuSP Print Services

The DocuSP Print Services software provides a graphi cal user
interface (GUI) to the printer management , job management, and
system administration functions of your Xerox printing system. In
addition, depending upon which DocuSP printer you have
purchased, the DocuSP GUI enables you to manage queues,
adjust color image quality, and control scan and copy functions.

The DocuSP Print Services Graphical User Interface

The DocuSP Print Services software enables you to use a
graphical user interface (GUI) to control all of the features and
functions for your Xerox printing system.

The GUI consists of windows, tabs, and dialogs that can be
accessed through buttons and menus. In addition, the user
interface displays status and error messages which provide
feedback on job processing.

Online Help is available through Help Conten ts or by select ing th e
Help buttons on the various dialogs. Additional information is
available through the customer documentation that is provided on
CD-ROM with your system.

Windows and Dialogs

The DocuSP Print Services GUI is designed to enable quick and
direct access to most types of dat a. Each management category
(Job Manager , Printer Manager, etc.) consists of a primary
manager window which displays a table of information
summarizing the category. For example, when you open the Job
Manager window, you will see a list of jobs and relevant
information about those jobs.

Use the following guidelines when working in windows and
dialogs:

• To open primary manager windows, select the desired icon on

• To view a different type of data within a service or manager

the left side of the DocuSP GUI.

window, select the tab of the topic you wish to view.

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• To view the properties of a listed item such a s a job or a q ueue
perform one of the following:

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Menus

– Double-click the item.
– Right-click the item and choose [Properti es...].
– Select the item and click the [Properties...] icon from the

toolbar menu.

• To view more than one manager window at a time, open the
first window by selecting the icon, then right-click the icon of
the additional window you wish to view. The second manager
window appears in an additional window.

The DocuSP Print Services software c ont ains a number of menus
which enable you to quickly access information.

• The Logon, System, Printer, Setup, Administration , and
Help menus are located on the top of the interface and provide
direct access to global system- level and printer control
functions, and the help system.

• Pop-up menus enable you to control functionalit y at the job or
queue level and can be accessed by right-clicking or double­clicking on a particular job or list item.

Job Manager

Queue Manager

• Feature Access Buttons (FABS): DocuSP utilizes buttons,
called Feature Access Buttons, to enable you to set job
properties. FABs are available from within specific tabs. Once
property selections are made, your choices display on the
FAB. Individual FAB descriptions can be accessed throug h the
following link: DocuSP Feature Access Buttons (FABs)

The Job Manager enables you to perform a number of different
tasks at the job level. You can view all the jobs in the system,
including active and completed jobs, or you can display one of
several possible subsets of the jobs. The Job Manager also
enables you to perform operations on and select options for
individual or groups of jobs within the system.

Job Manager is accessed by selecting the Job Manager icon
located on the left side of the DocuSP GUI. You can access the
Job Manager helpset through the following link:Job Management

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The Queue Manager enables you to create and enable new
queues in which to manage jobs prio r to prin ting and to cont rol the
flow of jobs to the printer. It also enables you to change the

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Printer Manager

properties of a queue and to change the job accept and release
status of a queue.

Queue Manager is accessed by selecting the Queue Manager
icon located on the left side of the DocuSP GUI. You can access
the Queue Manager helpset through the following link: Queue
Management.

The Printer Manager enables you to manage functions of the
printer. You can manage paper trays and paper stock, set global
finishing options, enable stack ing, identify stock siz e checking, set
unfinished offset stacking, and clear printer faults.

Printer Manager is accessed by selecting the Printer Manager
icon located on the left side of the DocuSP GUI. You can access
Printer Manager helpset through the following link: Printer
Manager

Color Manager

The Color Manager enables you to monitor and control all of the
color printing features of the system. Col or Management is a
process that attempts to match color across input, display, and
output devices by referencing their color reproduction to a known
standard using Internati onal Color Consortium (ICC) profiles.
Color management tools are used to convert between device­dependant RGB (Red, Green, Blue) and CMYK (Cyan, Magenta,
Yellow, Black) color sp aces to a device independent color spac e in
order to match colors by adjusting for differences between device
color gamuts. The Color Manager contai ns multipl e lev els of color
management, tailored for both novice and skilled user s.

Color Manager is accessed by selecting the Color Manager icon
located on the left side of the DocuSP GUI. You can access the
Color Manager helpset through the followi ng link: Color

Management.

System Management and Configuration

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System Management and Configuration includes information on
system controls, such as powering the system on and off. System
configuration operations include managing network gateways,
performing diagnostics, and setting system preferences.

System management and configuration settings are accessed by
using the System and Setup menus located at the top of the

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Printer Configuration

Administration

DocuSP GUI. You can access information for the System and
Setup menus through the following links: The System Menu, The
Setup Menu

Printer Configuration functions are accessed using the DocuSP
Printer menu. Printer configuration includes information on
powering the printer on and off, setting the Power Saver mode,
and the selections made through Printer Switches. You can
access the Printer menu helpset through the following link: The
Printer Menu

The Administration functions of the DocuSP software enable a
System Administrator to control resources, fonts, accounti ng, and
billing. You can access the Administration menu helpset through
the following link: Administration.

NOTE: Billing is only applicable for monochrome products.

Printer Message Field

Button Guide

The Printer Message field at the top of the DocuSP Print Services
window displays status messages for the printer.

• OK saves all changes to a tab or dialog and closes the active
window.

• Apply saves all changes to a tab or dialog without closing the
window. You do not need to select Apply before selecting OK
to save changes.

• Cancel enables you to close a dialog or window without
saving changes.

• Close enables you to exit a dialog or window; changes you
have made are saved.

• Reset is available on some GUI screens. Reset enables you
to restore previous settings without leavi ng the GUI screen, in
the event that the changes you have made are incorrect.

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Disk Usage Indicator

The Disk Usage Indicator icon allows operators and system
administrators to monitor any of the DocuSP System Disk
Partitions: Root, System Data and User Data. The icon, which is
located at the top right corner of the GUI, shows three states of
disk usage: Normal, W arning and Error .

Hovering the cursor over the Disk Usag e Indicator icon wil l display
a tool tip which presents the disk usage percentage for each
partition. Percentage indicators change dynamically to show the
amount of used and free space.

Double-clicking on the Disk Usage Indicator opens a window that
contains information about disk size, used and free space, disk
usage percentage, par ti tion name or path and the current state of
each partition.

Disk Usage Indicator threshold values are defined as fol lows:

• Root:

– Normal Range: 0-84%
– Warning Range: 85-89%
– Error Range: 90-100%

• System Data and User Dat a:

– Normal Range: 0-70%
– Warning Range: 71-89%
– Error Range: 90-100%

NOTE: Percent values may fluctuate +/-5% based on system/
drive/printer or other adjus tments that are made during the
software development cycle.

Warning and Error messages are displayed as follows:

• Warning: Root disk free space is low. A green icon

indicates a Warning range.

• Error: Root disk free space is dangerously low. A red icon

indicates an Error range.

If a disk partition reaches a warning or error disk usage range, a
fault message window opens and a fault mess age also displ ays in
the Status area. Follow the instructions to address disk partition
issues. Select [Close] to exit the faul t message dialog.

The Clean Files option allows you to remove waste files that are
created by system crashes. A warning icon will inform you of
which partition to address.

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The Scan Files option allows the System Administrator to delete
scan files to free up disk space.

To use the Scan Files option:

1. Select [Scan Files...]. The Disk Usage - Scan Files window
opens.

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2. From the Scan Files list, select all the files that you want to
delete. To select all listed files, right-click within the list and
select [Select All]. If you decide to delete all the files in a
Document Folder (.xsm extension), the document folder is
also deleted.

NOTE: Template Folders and User Folders cannot be del eted .

3. Select [Delete].

4. Select [Yes] to delete the selected files. The Status field
displays the delete process.

5. Select [Close] to exit the Disk Usage - Scan Files window.

To use the Clean Files option:

1. Double-click on the Disk Usage Indicator.

2. Select [Clean Files...]. The information dialog opens.

3. You are informed that the Clean Disk operation will clean disk
partitions that are within the warning and error usage ranges.

4. To continue, select [Yes].

Keyboard Accessibility and Shortcuts

The DocuSP controller enables you access and control the
features and functions for your Xerox pri nting system using the
keyboard. You can navigate the system, activate fields within
various GUI screens, and select prin ting properties.

Using the keyboard to access the printing system

The following tables describe keyboard a ccessibility options and
shortcuts.

• Common Keyboard Shortcuts: Presents frequently used
keyboard shortcuts that are available throughout the user
interface.

• DocuSP Activation and Navigation Keys: Contains DocuSP
specific keystrokes that enable you to interact with the
components and features of the printing system.

• Mnemonics: Mnemonics are keyboard shortcuts using an
<Alt> and letter key combination that access commonly used
DocuSP features.

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Common Keyboard Shortcuts

Keyboard Selection Action

Tab Navigates to the next available component.
Shift-Tab Navigates to the previous available component.
Control-Tab Navigates to the next available component even if the component accepts

the tab command. An example would be escaping from a table once a table
element becomes available.

Shift-Control-Tab Navigates to the previous available component even if the component

accepts the tab command. An example would be escaping from a table

once a table element becomes available.
Left Arrow Moves left one character or component.
Right Arrow Moves right one character or component.
Up Arrow Moves up one line or component.
Down Arrow Moves down one line or component.
Page Up Moves up one pane of information.
Page Down Moves down one pane of information.
Home Moves to the beginning of the data field. In a table, moves to the beginning

of the row.
End Moves to the end of the data field. In a table, moves to the last cell in a row.
Control-Enter or

Control-Return
Enter or Return Activates the command that is currently selected
Escape Exits a menu or dialog box without changes.
Spacebar Activates the component that has keyboard focus.

Activates the default command button.

DocuSP Navigation and Activation Keys

Contains DocuSP specific keystrokes that enable you to interact
with the components and features of the printing system.

Compon
ent T ype

Split
Pane

Keyboard

Selection

F6 Moves the focus between the panes to the first available element in the

pane.

Action

F8 Gives focus to the splitter bar. Arrow, Home and End keys can be used to

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move the bar. Arrow keys give fine control of movement. The Home and
End keys effectively hide an entire pane from view.

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Compon
ent T ype

Keyboard

Selection

Action

Mode
Indicator

Status
Area

Content
Area

Tab Pane Arrows Moves between tabs.

FABs Control-Shift-

Control-D Puts focus on the first mode indicator, from which you can display the tool-

tip. This can include one or more of the following modes: MICR, Secure,
Job Fault, Diagnostic, Remote Workflow, and Logging.

Control-P Pauses the printer on production printer systems. Pauses the printer and

scanner on non-production printer systems.
Control-N Pauses the scanner on production printer systems.
Control-U Unload button
Control-A Clear All button. Available only on non-production printer systems.
Control-S Start button (Copy, Scan to Digital, and Print Services)

Control-Page UpMoves to the previous tab, preparing to enter the first available component

in the tab.
Control-Page

Down

Left Arrow /
Control-Shift­Right Arrow

Moves to the next tab, preparing to enter the first available component in

the tab.

Moves the focus between a FAB and the first available element within that

FAB.

Tables Tab Moves focus one cell to the right. If the table cells are selected, the focus

should wrap, left to right, top to bottom and then back to the top of the

selected region.
Shift-Tab Moves focus one cell to the left. With cell selection, Shift-Tab behaves

similarly to Tab, but in the reverse order.
Return/Enter Move focus one cell down, row selection follows focus. At the bottom of a

table, focus wraps to the top of a column. If more than one cell is selected,

the focus moves to each selected column in turn and then repeat from the

beginning.

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Compon
ent T ype

Keyboard

Selection

Action

Tables Shift-Return/

Shift-Enter

Up/Down
Arrow

Left/Right
Arrow

Page Up/
Page Down

Control-Page
Up/ Control­Page Down

Home/End Deselects the current selection. Moves the focus to first/last cell in a row

Move focus one cell up, row selection follows focus. At the top of a table,

focus wraps to the bottom of a column. If more than one cell is selected,

the focus moves to each selected column in turn and then repeat.

Deselects the current selection and moves the focus up/down one cell, re-

establishing row selection in the focused cell row.

Deselects the current selection and moves the focus left/right one cell.

Deselects the current selection. When no vertical scrollbar is visible, it

moves the focus and the row selection to the last/first row in a table. The

focused cell remains in the same column that it originated. When a vertical

scrollbar is visible, it scrolls the table up/down one row and re-establishes

the selected row as the last/first visible row in the table. The focus is

moved, within its current column to the newly selected row.

Deselects the current selection. When the horizontal scrollbar is not visible,

it moves the focus to the first/last cell in the row and re-establishes the row

selection where the focused cell resides. When a horizontal scrollbar is

visible, it scrolls the table left/right to make the first incomplete displayed

column visible and places the focus in that column. Row selection is re-

established in the focused cell row.

and re-establishes the row selection in the focused cell row.
Control-

Home/
Control-End

Control-A Select all rows in a table.

Deselects the current selection. Moves the focus to first/last row in the

table within the same column where the focus originated and re-

establishes the row selection.

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Compon
ent T ype

Keyboard

Selection

Action

Tables Shift-Up

Arrow/
Shift-Down
Arrow

Shift-Page
Up/ Shift­Page Down

Control-Shift
Home/
Control-Shift
End

Spacebar Presents a popup menu, if one exists.
Control-Right

Arrow/
Control-Left
Arrow

Extend selection up/down one row in the table.

Extend selection up/down one "table page" at a time. When the vertical

scrollbar is not visible, it moves the focus and row selection to the last/first

row in the table. The focused cell remains in the same column in which it

originated. Row selection is established from the original row in which the

focus resided to the row in which the focus has been moved.

When a vertical scrollbar is visible, it scrolls the table up/down one row and

moves the focus within its current column to the newly visible row. Row

selection is established from the original row in which focus resided to the

row in which the focus has been moved.

Extend selection from the current row where focus resides to the

beginning/end of table. Focus does not move.

Move a table column where the focus resides right/left one column in the

table.

Shift-Up
Arrow/
Shift-Down
Arrow

Control-Shift­Up Arrow/
Control-Shift­Down Arrow

Extend selection up/down one row in table.

Sort column where the focus resides in ascending/descending order. This

assumes that the table has sorting activated.

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Compon
ent T ype

Keyboard

Selection

Action

Lists Up/Down

Arrow
Page Up/

Page Down

Home/End Moves the focus and selection to the first/last element in the list.
Control-A Select all elements in list.
Shift-Up

Arrow/
Shift-Down
Arrow

Shift-Page
Up/
Shift-Page
Down

Shift-Home/
Shift-End

Pop Up
Menu

Space/Enter Select the menu item with focus.
Up/Down

Arrow

Deselects the current selection and moves the focus up/down one element

re-establishing selection on the focused list element.

Deselects the current selection. When the vertical scrollbar is not visible, it

moves the focus and element selection to the last/first element in the list.

When a vertical scrollbar is visible, it scrolls the list up/down one row, and

moves the focus and element selection to the last/first visible element in

the list.

Extend selection and focus up/down one list element at a time.

Extend selection up/down one "page view" at a time. Focus moves to the

bottom/top of selection.

Extend selection to the top/bottom of the list. Focus moves to the top/

bottom of the list.

Move focus to a previous/next menu item.

Pull­down
menu

Menu
Bar

Right Arrow If focus is a cascading menu element, it opens a cascading menu.
Left Arrow If focus is a cascading menu element, it closes a cascading menu.
Esc Exit pop-up menus.
Space/Down

Arrow
Up/Down

Arrow
Esc Exits the pull-down menu.
F10 Activates the menu.
Up/Down

Arrow
Space/Enter Selects focused menu item.
Esc Exits the menu bar.

Activates the menu.

Moves focus and selects previous/next menu item.

Moves focus to previous/next menu item.

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Compon
ent T ype

Keyboard

Selection

Action

Directory
Tree

Up/Down
Arrow

Left/Right
Arrow

Page Up/
Down

Home/End Moves to the first/last element in the tree.
Control-Left

Arrow/
Control-Right
Arrow

Control-Page
Up/ Control­Page Down

Control­Home/
Control-End

Spacebar Selects the element in the directory tree where the focus is activated.

Moves focus and selection up/down one row in the directory tree.

Moves focus left/right one column in the directory tree. If a closed folder is

selected the right arrow opens the folder when it is not empty. If the folder

is open and selected, the left arrow closes the folder.

Moves up/down one page view. The first available component in view gets

the focus and selection.

Moves focus up/down one row in the directory tree.

Moves up/down one page view. The first available component in the view

gets focus and selection.

Moves to the first/last element in the tree.

Tool Tip Control-F1 Displays a tool tip if one is attached to the focused component.

Control-F!/
Esc

Hides a tool tip.

Mnemonics

Mnemonics are keyboard shortcuts used to access commonly
used features using an <Alt> and letter key combination. Entries
marked with an asterisk (*) are second-level commands and are
only available after entering the first level. Using <Alt> closes an
open menu, which prevent s the use of an <Alt >-l etter combi nation
within menus.

Alt + Letter Destination

Menus
L Top level of Logon menu

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*L *Logon
*F *Logoff
M Top level of System menu

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Alt + Letter Destination

*P *Pause Processing

Ctrl-Shift-P is an accelerator combination, which does not require the user to
open the System menu.

*R *Resume Processing

Ctrl-Shift-R is an accelerator combination, which does not require the user to

open the System menu.
*D *Service Diagnostics
*S *Shutdown

Ctrl-Shift-S is an accelerator combination, which does not require the user to

open the System menu.
I Top level of the Printer menu
E Top level of the Setup menu
A Top level of the Administration menu
H Top level of the Help menu
Pathways
C Copy Service
S Scan to Digital Service
P Print Service
J Job Manager
Q Queue Manager
T Printer Manager
Content Area
R Reset button on Copy, Scan to Digital, and Print Services
B Build Job button on Copy, and Scan to Digital Services
O Continue Build Job buttons
N End Build Job button
Esc Cancel Build Job
Child

Window
Controls

O OK button
R Reset button
A Apply, Add insert, Add Exception, or Add Cover
H Help access

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Job Manager

Job Management

Job management allows you to perform job management tasks
including printing, proofing , holding, and forwarding jobs, and
changing job properties.

The Job Manager enables you to perform a number of different
tasks at the job level. You can view all the jobs in the system,
including current and completed jobs, or you can display one of
several possible subsets of the jobs. The Job Manager also
enables you to perform operations on, and select options for,
individual jobs or groups of jobs within the system.

Access Job Manager by selecting the Job Manager icon located
on the left side of the DocuSP GUI.

The Job Manager Window

The Job Manager main window is composed of menus and tabs.
The tabs display jobs in the system in various states. Each tab —
Current or Completed — enables you to view a different type of
job. By changing the selection in the Queue drop-down menu, you
can filter the selection to view the jobs in all queues or just jobs
within a single queue.

NOTE: To rearrange the job data elements in the job list s (such as
Job ID, Type, etc.), select a column headi ng and drag it t o another
location in the column row.

• Current: The Current tab presents a list of active and inactive
jobs.

– Active Jobs: The Active Jobs field displays a list of all the

jobs that are currently being received, are in the queue
waiting to print, are printing, or are in the process of being
saved. The total number of Active Job s is di splayed to the
bottom left of the list. Use the scroll bar to view any
additional listed active jobs.

– The total number of Active Jobs i s displayed to the bottom

left of the list. Use the scroll bar to view any additional
listed active jobs.

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– Inactive Jobs: If a job is unabl e to print bec ause it is bei ng

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held, or due to a fault or other error, it is automatically
moved to the Inactive Jobs field of the Current tab field.
The total number of Inactive Jobs is displayed to the
bottom left of the list. Use the scroll bar to view any
additional listed inactive j obs.

NOTE: Once a job is saved it is no longer an active job.

• Completed: The Completed tab lists a maximum of 500 jobs
that have been printed. Listed jobs beyond the 500 maximum
allowed are automatically deleted from the sys tem. The
maximum number of listed completed jobs may be less than
500 if the option to Retain PDL Files is enabled. This option
allows you to change properties and then print jobs that have
completed printing and reside in the Completed tab. For
information about Retain PDL Files see Setting the Job Policy.

NOTE: A utility called “setretainPDL” exists that enables you
to set the number of ret ai ned PDL’s from 1 to 100. Instructions
for using this util ity are provided in t he DocuSP Getting S tarted
Guide. Within the DocuSP GUI, the set ting is hard-coded to 50
PDL’ s. Dependi ng on the size of th e retai ned jobs and the size
of the internal hard drive on your sy stem, a lower value may be
more appropriate. Users employing the setretainPDL utility
should be aware that disk capacity monitoring is the
responsibility of the end user.

• Content menu: The Content menu contains job options that
are accessed frequently. The content menu is available
regardless of which tab is active.

– Job: The Job pull-down menu enables you to perform job

management tasks such as proofing, deleting, or holding
jobs, and releasing jobs to print. This menu also enables
you to set or change the job properties. All selections
within the Job pull-down menu are also available by rig ht­clicking a job in Job Manager or by selecting an icon from
the toolbar. For additional information on job menu
selections see Job Manager menus.

NOTE: The Job menu within the Completed tab displays only
Properties and Delete selections if the Retain PDL files feat ure
is not enabled.

– View: This tab is av ailable when you ar e withi n the Current

and Completed tabs. The View pull- down menu presents
the following selections:

– Columns...: You can determine the job list display by

selecting or deselecting job list tit les. If desele cted, the
item is removed from the job list row. For additional
information, see: Managing the Job list

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– Show T oolbar: Selecting this option displays an

assortment of tools that correspond to common tasks.

– Hide Toolbar: This option, whic h is onl y available

when the toolbar is displayed, toggles the display of

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The Job Lists

the toolbar off.

– Redisplay: This option refreshes the contents of the

job list.

– Toolbar: Toolbar icons enable you to access frequently

used features. Each tab contains specific toolbar
selections. Move the cursor over each icon to see a

description.
– Pause: Stops the printer from processing.
– Unload: If your system contains a stac ker, this allows you

to unload the stacker to remove completed output prior to

the stacker delivering the output when it is full.
– For Queue: Displays jobs for a selected queue. All

Queues displays all jobs on all queues.

Job List columns can be rearranged by selecting a column
heading and dragging it to another location in the column row.

Column widths can be changed by clicking on the column
separator, holding down the left mouse button and moving the
column separator to the right or left. If a column width is too small
to display the complete content of a column, you can hover the
cursor over that selection to view the complete content of the
column.

NOTE: Column size and location changes are not saved through
restarts.

You can manage job list selections from the View pull-down menu
within the Current or Completed tabs. The Job Manager list
updates dynamically according to the refresh interval setting. For
a complete description of the refresh inter val, see: Setting Job
Processing options.

The job lists display the follo wing i n formation by default,
depending on which tab you are viewing:

• Job ID: The number identifier of the job assigned by the
system when the job is received.

• Queue: The name of the queue to which the job was sent.

• Job Name: The file name of the job.

• Sender: The logon user name of the person who sent the job
from the client or host. If the job is a Saved job, the sender is
listed as Reprint.

• Submitted: The date and time the job was received by the
controller.

• Processed: The number of pages processed.

• Printed: The number of pages printed.

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• Status: Shows the status of the job; for example, Receiving,
Ineligible, or Faulted.

Managing the Job list

You can determine the job list display by selecting or deselect ing
job list titles. If deselected, the item is removed from the job list
row.

To manage the job list:

1. Open Job Manager.

2. From the View menu, select [Columns...].

3. Select the column titles you want to display on the job list.
Deselect column titles that you want to remove from the job
list.

NOTE: The Job ID column title is read-only and cannot be
deselected.

4. Select [OK]. Your changes are reflected immediately on the
job list.

Job Manager menus

The Job Manager menus enable you to perform job management
tasks such as forwarding, deleting, or holding jobs, and releasing
jobs to print. These menus also enable you to set or change the
job properties.

The options followed by ellips es (...) open additional windows for
job management tasks. To access a Job menu, select a job and
perform one of the following:

• Right-click a job in the job list

• Select the Job pull-down menu

• Select an icon from the toolbar

The options vary based on whic h Job Management t ab is acti ve, if
Save PDL Files is enabled and your printe r confi guration. Th e Job
menus can contain the following options:

• Properties: Opens a window containing a series of tabs that
display all of the current settings for the job. Many job
management tasks are performed by modifying the job
properties.

• Preview/Preview Range: Generates a preview look of the
job. This feature is available for PostScript, PDF, and TIFF
formats. A PostScript lic ense is required to access t his feature.
If a PostScript license is not present on the system, this menu
option is grayed out.

-4

Product Name Book Name

NOTE: VIPP and PPML jobs cannot be viewed using this
feature; if you attempt to view these job types, an error
message displays.

• Release: Allows the selected Held jo b to be pri nted. The j ob is
placed immediately after all printing or pending jobs.

• Hold: If a job has been submitted to print and you wish to
delay printing of the job, you can place th e job on hold. The job
will be moved to the Inactive Jobs list. When a job is held it
needs to process again befor e is can be pr inted. Print ing star ts
at the beginning of the job.

• Promote: Promoting a job enables you to move the selected
pending job above all other pending jobs in the queue. The
promoted job prints immediately after other previously
scheduled print jobs.

• Print Now: Interrupts a currently printing job to print the
selected job.

• Proof: Prints one copy of the job and retains the job in the
system for additional printing. Proof jobs will interrupt any
currently printing job.

• Forward: Allows you to forward a job from one DocuSP
system to a second DocuSP system.

• Move: Allows you to move a job to another queue.

• Delete: Terminates printing of the selected job and removes
the job from the system.

• Cancel: Terminates printing of the selected job and removes
the job from the system.

NOTE: Selecting [Cancel] within the feature dialog windows
does not remove the job from the system.

• Select All: Available within the Saved tab, once selected it
highlights all currently active or inactive jobs.

• Clear All: Deselects all jobs currently highlighted in the Job
list.

• Redisplay: This option refreshes the contents of the job list.

• Sizing arrow buttons: The small arrow buttons located
immediately above the Inactive Jobs field all ow you to adjust
the size of the Active or Inac ti ve jobs f ield s. Cl ick t he up-arr ow
to increase the display size of the Inactive jobs field. You can
also left-click on the arrow bar to drag and set the desired siz e
of the field.

Job Properties Window

Product Name Book Name

The Job Properties window contains Feature Access But tons
(FABs) that are incorporated within t abs and are designed to

-5

adjust properties and expedite printing. For additional information
about FABs see DocuSP Feature Access Buttons (FABs).

To access job properties you can double-click a job, or select a job
and perform one of the following:

• Right-click a job and select [Properties...].

• Select [Properties...] from the Job pull-down menu.

• Select the [Properties... ] icon from the toolbar.

The Job Properties window contains the following selections:

• The Settings tab: Enables you to view settings for pages to
print, job format, print destination, job progress, and
Administrative Pages.

• The Stock Tab: Enables you to select stock properties for the
job.

• The Output Tab: Enables you to select sides imaged, output
location, finishing, collation, slip sheets and layout options.

• The Image Quality Tab: Contains controls to enable you to
make image quality adjustments.

• The Image Edit Tab: Presents features that allow original
images to be modified for output. Selections are i mage shift
and rotation.

• The Special Pages Tab: Contains features that enable you to
create and edit exception pages, inserts, and covers.

• The Time Stamps Tab: View job submission details.

• The Faulted Tab: This tab becomes active when a job faults. A
job faults when it contains errors or when there is a problem
processing the job.

• The Ineligible Tab: This tab becomes active when a job
requires a resource to pri nt as programmed. An ineli gible job is
one that cannot be printed because it lacks a resource
required for printing.

In addition to tabs and FABs, the Job Properties window contains
a Content panel that contains the following fields and buttons
which are available regardless of the tab se lected:

• Quantity: Displays the quantity of job sets to be printed.

• Job Name: Displays the job name. This field can be edited.

• Status: Details whether the job is printing, pending, faulted,
held, completed, or being saved. This field is read only.

Option conflict gray-out feature

-6

In an effort to help prevent you from selecting conflicting features
on the same tab, DocuSP utilizes an option confl ict gray-out
feature. For example, if you select a Stapling/Finishing option of
“Staple,” the Output Location changes to a location that supports

Product Name Book Name

Printing Jobs

your finishing selection. The Output Locat ion menu is grayed-out
until you select a finishing option that is supported by multiple
sources. This prevents the job from fau lting and prevent s you from
having to locate the conflicting features.

NOTE: Due to Java limitations this feature cannot gray-out
individual selections within a pull-down menu. Conflicts resulting
between tabs and within pull-down menus are detected using the
Programming Conflicts dialog. If a conflict occurs, the
Programming Conflicts di alog opens. The conflict i s described and
instructions are presented on how to resolve it .

Job Manager is designed to give you easy access to printing jobs
and managing job properties.

For certain tasks you can sel ect more than one job by performing
one of the following:

• Press and hold down the <CTRL> (Control) key and select
each individual job by left-clicking the mouse.

• To select multiple files that are adjacent to one another, press
and hold down the <SHIFT> key and select the first and last
file names that you want from the list. This highlights the first
and last file name lines and all lines in between.

Printing jobs and managing job properties

You can perform the following tasks within Job Manager:

• Releasing a single job to print

• Changing Job Properties

• Renaming a job

• Holding a print job

• Releasing a held job to print

• Pause and resume a job

• Deleting a job

• Cancelling a job

• Previewing a job

• Moving a job

• Forwarding a job

• Setting up a printing system name for job forwarding

• Print Now (interrupting a job to prin t another job)

• Printing a proof job

Product Name Book Name

• Promoting a job

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• Saving a job

Releasing a single job to print

You can release a job for printing from the Current tab, or if the
Retain PDL option is enabled you can release jobs from the
Completed tab. See Multiple job submission if you want to submit
more than one job for printing.

To release a single job to print:

1. Open Job Manager.

2. Select a job and perform one of the following:

• Right-click the job and select [Release] from the menu.

• From the Job pull-down menu select [Release].

• Select the [Release] icon from the toolbar.

Multiple job submission

DocuSP allows you to submit and print multiple jobs. You can
perform Print, Proof, and Print Now options.

NOTE: While there is no hard limit to the amount of jobs that you
can submit, performance may be i mpact ed if you submit hund reds
of jobs.

To submit and print multiple jobs:

1. Open the Job Manager .

2. If desired, select the queue that you want to use to print the
selected jobs from the For Queue menu.

3. Select multiple jobs by performing one of the followi ng:

• Press and hold down the <CTRL> (Cont rol) key and select

each individual job.

• To select multiple files that are adjacent to one another,

press and hold down the <SHIFT> key while choosing the
first and last file names you want to select. This highlights
the first and last file name lines and all lines i n between.

4. Right-click within the selected j obs and choose from the
following:

• Release: Prints the selected jobs.

• Proof: Prints one copy of each job and retai n s the jobs in

the queue for additional printing. Proof jobs interrupt any
currently printing job.

• Print Now: Interrupts any currently printing j obs to print the

selected jobs.

-8

Product Name Book Name

Changing Job Properties

You can modify the properties of jobs submitted to the DocuSP
controller by opening Job Manager and performing one of the
following:

• Double-click a particular job to open the Job Properties
window.

• Right-click a job and select [Properties...].

• Select a job and choose [Properties...] from the Job pull-down
menu.

• Select a job and click the [Properties...] icon from the toolbar.

Renaming a job

To rename a job:

1. Open Job Manager.

2. Double-click a job in the Active Jobs or Inactive Jobs fi eld. You
can rename Completed jobs if the Retain PDL Files fea ture is
enabled. For additional information about Retain PDL Files
see Setting the Job Policy.

3. Left-click at the beginning of the current name in the Job
Name field.

4. Use the <Delete> key to manually delete the name from the
Job Name fie ld.

5. Type the new job name, and select [OK], or continue setting
job properties.

Holding a print job

If a job has been submitted to print and you wish to delay printing
of the job, you can place the job on hold. When a job is held it
needs to process again before it can be printed. As a resul t, you
can change job properties when a job is in the held state.

To hold a print job:

1. Open Job Manager.

2. Select the job you want to put on hold in the Acti ve or Inactive
Jobs list and perform one of the following:

• Right-click and choose [Hold] from the menu.

• From the Job pull-down menu select [Hold].

Product Name Book Name

• Select the [Hold] icon from the toolbar.
If the job you held was in the Active Jobs list, the job is moved

to the Inactive Jobs list until further action is taken.

-9

NOTE: Consider pausing jobs instead of holding jobs when
you need to make an adjustment, such as changing the toner .
When a job is held it needs to process again before it can be
printed. This is not the case when pausing the job

Releasing a held job to print

If a job has been put on hold and you now want to print the job,
you can release the job to print. When a job is held it needs to
process again before it can be printed. Printi ng starts at the
beginning of the job.

To release a held job to print:

1. Open Job Manager and select the Current tab.

2. From the Inactive Jobs li st, select a job and per form one of t he
following:

• Right-click the held job you want to print and choose

[Release] from the menu.

• From the Job pull-down menu select [Release].

• Select the [Release] icon from the toolbar.

Pause and resume a job

When a job is paused it stops the printing or scanning process.
Consider pausing the printer instead of holding jobs when you
need to make an adjustment, such as changing the t oner. Paused
jobs do not process again. When a job is held it needs to process
again before it can be printed.

To pause and resume a job:

1. From the Content menu select [ Pause] , which is l ocate d in t he
upper right corner of the main GUI screen.

2. To resume the printing process select [Resume].

NOTE: IPDS jobs will not stream/RIP and other non-IPDS jobs in
the system will stop processing when an IPDS job is sent to a
Paused DocuSP system.

Pause and resume a job

Available p ause options depend on printer configuratio n. To pause
and resume a job:

1. From the Content menu, located in the upper right corner of
the GUI, select [Pause], [Pause Scanning] or [Pau se Printing].

-10

2. To resume the printing or scanning process select [Resume],
[Resume Scanning] or [Resume Printing].

NOTE: IPDS jobs will not stream/RIP and other non-IPDS
jobs in the system will stop processing when an IPDS job is
sent to a Paused DocuSP system.

Product Name Book Name

Deleting a job

Deleting a job removes the job from the system.
To delete a job:

1. Open Job Manager.

2. Click on a listed job.

3. Delete the job by performing one of the following:

• Right-click the job and select [Delete].

• Select a job and choose [Delete] form the Job menu.

• Select the [Delete] icon from the toolba r.

4. Select [Yes] to remove the job from the system.

Cancelling a job

Cancelling a job terminates printing of the selected job and
removes the job from the system.

To cancel a job:

1. Open Job Manager.

2. From the Current or Completed tab select a job and perform
one of the following:

• Select [Cancel] from the Job pull-down menu.

• Right-click the job and select [Cancel].

• Select the [Cancel] icon from the toolbar.

3. Select [Yes] to confirm your action.

NOTE: Selecting the [Cancel] button within the fea ture dialog
windows does not remove the job from the system.

Previewing a job

NOTE: A PostScript license is required to access this feature. If a
PostScript license is not present on the system, this menu option
is grayed out.

PostScript, PDF, and TIFF format jobs can be previewed prior to
submitting it to print. An entire job or a select range of pages can
be previewed. This allows you to view the job and make any
changes before the job is submitted for final printing.

NOTE: VIPP and PPML jobs cannot be viewed using this feature;
if you attempt to view these job types, an error message displays.

Product Name Book Name

To preview a job:

1. Open Job Manager and select the Current tab.

2. Select the PostScript, PDF, or TIFF format job you want to
preview from the Active or Inactive Jobs list.

-11

3. Preview shows the entire job , while Pr eview Range al lows you
to select a range of pages to view. Select [Preview] or
[Preview Range] by:

• Right-clicking a job.

• Selecting a job and using the File pull-down menu.

• Selecting a job and using the toolbar ic on.

4. If Preview is selected, then the preview process begins (go to
Step 5). If Preview Range is selected perform the following:

a. Select [All] if you want to previe w the entir e job. Thi s is the

default selection.

b. If you want to preview a range of pages, clear [Al l] and

enter the page range in the fields.

c. You can use the default size di splay or you can select a

size by clearing the [Default] checkbox. The following
fields become active:

– Select a unit of measure.
– Select a paper size from the pull-down menu. If

[Custom] is selected, you can enter values in the Width
and Height fields.

d. Click [OK] to exit the dialog window. The preview range

process begins.

5. Once the preview process is complete, the job you selected
displays in the Preview dialog window. Page icons display for
each page of the job. You can scroll to each p age or selec t the
page icon and go directly to that page.

You can perform the following actions by selecting from the
icons and menus located at the top of the Preview dialog
window . Move the cursor over each icon to get a description . If
more than one page is generated, you can select pages you
want to view by clicking a page icon located to the left of the
viewed image. The following options are available:

• Move to the first or last page of the job.

• Move to the previous or next page of the job.

• Enter a specific page number to view. Total job pages is

indicated to the right of the page number field.

• Select viewing options:

– Zoom percentages from the pull-down menu: 100%

reflects the actual size of the document.

– Actual Size: The view is shown as the actual size of the

document. The size percentage changes to 100%.

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– Fit To Window: The image fits within the Preview

window . The size percentage changes to reflect the
current view.

– Fit To Width: The image fits the width of Preview

window . The size percentage changes to reflect the

Product Name Book Name

• Rotate the job left or ri ght.

6. Click [Close] to exit the Preview dialog window .

Moving a job

Moving a job allows you to place the job in another queue.
To move a job:

1. Open Job Manager and select the Current tab. You can move
Completed jobs if the Retai n PDL Fil es f eature i s enabled . For
additional information about the Retain PDL Files feature see
Setting the Job Policy.

2. Right-click a job and select [Move...] .

3. Select a queue from the list and click [OK]. The job is moved to
the selected queue.

Forwarding a job

Job forwarding allows you t o send a job f rom a DocuSP sys tem t o
another printing system.

current view.

To forward a job:

1. Open Job Manager and select the Current tab. You can
forward Completed jobs if the Retain PDL Files featur e is
enabled. For additional inf ormation about t he Retain PDL Fi les
feature see Setting the Job Policy.

2. You can forward an individual job or multiple jobs.

• To forward an individual job, right-click a job in the Active

or Inactive Jobs list and select [Forward...]. Alternatively,
you can click on a job and select [Forward...] from the Job
pull-down menu.

• To forward multiple jobs perform one of the following:

– Press and hold down the <CTRL> (Control) key and

select each individual job. Right-click within your
selection and select [Forward...].

– To select multiple jobs that are adjacent to one another,

press and hold down the <SHIFT> key while selecting
the first and last job names you want to select. This
highlights the first and last job name lines and all lines
in between. Right-clic k withi n yo ur s ele ction a nd sel ect
[Forward...].

Product Name Book Name

3. From the Forward Job dialog window, select the job forward
location from the Printing Syst em Name pull-down menu. If the
printing system has not been defined s ee Setting up a p rinting
system name for job forwarding.

4. Type the Queue Name in the corresponding text field.

-13

5. If you want the job to remain on the initiating DocuSP system
after it is forwarded, select [Retain Job After Forwarding]. To
remove the job from the initiating queue after it is forwarded,
clear [Retain Job After Forwarding].

NOTE: There is no error recovery for forwarded jobs.
Therefore, if a network problem or connecti vity issue occurs
during Job Forwarding, the original system will not raise a
failure indicator. Because of thi s condition, it is best to retain a
copy of a critical job at the source system.

6. If desired, select [Job Ticket]. The Job Forwarding feature
allows you to include or exclude the Xerox Jo b Ti cket when the
job is forwarded to another printer. The benefit of this option is
to allow control over which job attributes are maintained
between the originating printer and the destination printer.

An example of when to include the job ticket would be when
forwarding to a DocuSP based printer at software level 3.x or
higher and the job has been programmed with a Xerox Job
Ticket or the job has been programmed with special
programming instructions such as exception pages or color
attributes.

Examples of when to exclude the job ticket are:

• when forwarding to a non-DocuSP based printer that does

not comprehend the XPIF job ticket format,

• when forwarding a job to a printer with a DocuSP version

of 2.x or earlier that does not comprehend the XPIF job
ticket format.

• the job contains PDL programming information such as

through setpagedevice commands within PostScript,

• when jobs include subset finishing,

7. Click [Forward]. The status of the job displays in the Forward
Status field.

NOTE: A job must be completely spooled before it can be
forwarded. Str eaming, Fast Reprint , and online jobs cannot be
forwarded. Jobs are “held” by the system and then forwarded
to the next device. If a job is eligible to be forwarded (i.e. the
job is not a streaming job, etc.), the Job Forwardi ng GUI
changes the job status to “Held” and a Job Forwarding dial og
opens; otherwise an error dialog is displayed.

The following are limitati ons a nd notes associated using the Job
Forwarding feature:

• There is no error recovery for forwarded jobs. Therefore, if a
network problem or connectivity issue occurs during Job
Forwarding, the original system will not raise a failure
indicator . Because of this c ondition, it is best t o retai n a copy of
a critical job at the source system.

-14

• Forwarding of jobs that require file referencing are not
supported by the Job Forwarding GUI; referenced images are

Product Name Book Name

not accumulated and moved.
Examples of this type of file are:
– FreeFlow jobs (*.rdo)
– VIPP jobs
– GetTiff Macro jobs
– Fast Reprint Format (FRF) jobs

NOTE:These jobs can be successfully forwarded using
common mount points bet ween systems; i n this c ase, both
systems can “see” the mounted drive.

• IP numbers alone are not supported; a printing system name
is required. Job Forwarding uses the printer name to look up
the IP address of the receiving controller. The names and
addresses of the intended recei ving cont rollers must be i n the /
etc/hosts file of the sending controller when a name service is
not running.

• Job Forwarding is enabled automatically for the System
Administrator and the Operator.

• Jobs forwarded to systems without some features, for
instance, a job forwarded with binding, to a printer that does
not support binding, will display a job ticket error stating that
the function is not available on the receiving device.

• The controller does not al low the user to cancel the forwar ding
operation after it begins.

• Accounting is not supported. The forwarding controller does
not keep a record of forwarded jobs.

• Sp e cific resources, including f onts, forms, JDLs, JDEs and
TIFF images of a job, are not forwarded.

Setting up a printing system name for job forwarding

Prior to forwarding a job, a receiving printing system must be
defined by the System Administrator. Once the receiving printing
system is defined it can be edited and deleted.

To set up a printing system for job forwarding:

1. Open Job Manager and select the Current tab. You can
forward Completed jobs if the Retain PDL Files featur e is
enabled. For additional information about Retain PDL Files
see Setting the Job Policy.

2. Right-click a job in the Active or Inacti ve job list and select
[Forward...]. The Forward Job dialog window opens.

3. Click [Setup...].

Product Name Book Name

4. Click [Add...].

5. Enter the Printing System Name and Host Name or IP
Address in the appropriate fields.

-15

NOTE: IP numbers alone are no t supported; a prin ting s ystem
name is required. Job Forwarding uses the printer name to
look up the IP address of the receiving controller. The names
and addresses of the intended recei ving controll ers must be in
the /etc/hosts file of the sending controller when a name
service is not running.

6. Select [Apply]. The printing system information displays in the
Printer Setup dialog window.

7. Click [Close] twice to exit the dial og windows and ret urn to the
Job Forward screen.

To edit and/or delete a printing system used for job forwarding:

1. Open Job Manager and select the Current tab. You can
forward Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

2. Right-click a job in the Active or Inacti ve job list and select
[Forward...]. The Forward Job dialog window opens.

3. Click [Setup...].
To delete a job forward printing system:
a. Right-click a printing system and select [Delete].

Alternatively, you can select a printing system name and
click the [Delete] button.

b. Confirm your action by clicking [Yes]. The printing system

is removed from the Printer Status dialog window.
To edit a job forwarding printing system:
a. Right-click a printing system and select [Edit...].

Alternatively, you can select a printing system name and

click the [Edit...] button.
b. Make changes and select [OK]. Your changes display in

the Printer Status dialog window.

4. Click [Close] twice to exit the dial og windows and ret urn to the
Job Forward dialog window.

Print Now (interrupting a job to print another job)

The Print Now feature allows you to in terrupt a job that i s currentl y
printing in order to print a different job or jobs. Afte r all Print Now
jobs have completed printing, the contr o ller resumes printing the
original interrupted job.

-16

To use Print Now:

1. Open Job Manager and select the Current tab.

2. Select a job and perform one of the following:

• Right-click the job and choose [Print Now] from the menu.

• From the Job pull-down menu choose [Print Now].

Product Name Book Name

• Select the [Print Now] icon from the toolbar.
The selected job prints.

NOTE: A newly assigned Print Now job will not interrupt an
active Print Now job. The newest Pr int Now job is added to t he
end of the active interrupt jo b list . Any Print Now j obs requiri ng
unavailable resources (s uch as special medi a or finis hing), are
ineligible and will not be schedul ed as a Print Now job until the
resource is made available.

NOTE:

Printing a proof job

This feature allows you to print a proof copy of a multi- copy job
while eliminating the need to resubmit the job to print once the
content and/or layout have been verified.

All job attributes apply to Proof jobs except the quantity. The
default print quantity f or Proof jobs i s 1 (one); howev er, the default
can be modified in system preferences by the System
Administrator.

NOTE: You can also set a queue to automatically print proof
copies of each job submitted to the queue.The current job is
interrupted at the en d of a page if pri nting has no t complet ed or on
a set boundary if the interrupted job is finished. Processing for
non-Print Now jobs in the queue is suspended until all Pri nt Now
jobs are printed.

To proof one or more jobs:

1. Open Job Manager and select the Current tab.

2. In the Active or Inactive Jobs list select a job and perform one
of the following:

• Right-click the job and choose [Proof] from the menu.

• From the Job pull-down menu select [Proof].

• Select the [Proof] icon from the toolbar.
A proof of the selected job is printed. The job status changes

to “Proofed,” and it is placed in the Inactive Jobs list.

3. Once the proof is verified, you can release the remainder of
the job to print.

NOTE: A newly assigned Proof job will not interrupt a printi ng
Proof job. The newest Proof job is placed in the queue at the
end of the active Proof jobs. Any Proof jobs requiring
unavailable resources (s uch as special medi a or finis hing), are
ineligible and will not be scheduled as an interrupt Proof job
until the resource is made available.

Saving a job

Product Name Book Name

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NOTE: The Layout FAB is not available when accessing saved
jobs in the Print Service. The Layout FAB is available once jobs
are placed in Job Manager using the [Print] button.

To save a job:

1. Open the Job Manager .

2. Double-click the job you want to view from the Active or
Inactive Jobs list. You can save Completed jobs if Retain PDL
Files is enabled. For additional information about Retain PDL
Files see Setting the Job Policy.

3. Select the Settings tab.

4. Select the Destination FAB.

5. If [Print & Save] or [Save] is selected then the Save Locati on
fields become active. If a save location is not made available
by the System Administrator you can select a fo lder in which to
save your job.

NOTE: Verify th e co rrect Save Location by either checking with
the System Administrator or by viewing the Save Location in
Setup menu > System Preferences > Save tab. In some cases,
additional Save directories are creat ed to save speci fic jobs by
user, by department, or by another categorization.

6. Click [Save Location...]. The Save Location dial og window
opens.

7. From the Look In menu select the UNIX file system or media
location where the job is to be saved. You can also type the
location in the Directory field.

8. If necessary, select the save folder.

9. Once the complete pathway appears in t he Selection field click
[OK].

NOTE: If you attempt to save a job with a name of a job that
already exists at the save location folder, one of three
scenarios will occur depending on the option enabled by the
System Administrator within Setup menu > System
Preferences > Default Save Director y. The three scenarios are
as follows:

• Auto Generate Name Extension: The job is saved

automatically using multiple versions a job that have the
same name (MyJob.ps.001.frf, followed by
MyJob.ps.002.f rf, etc.).

• Overwrite Job: You can choose to overwrite the job, save

it with a different name or you may cancel the job.

-18

• Fault Job: You can change the name of the job, or you

may cancel the job.
For additional information, see: Setting Up the Default

Save Directory and Saving a job with a duplicate name.

10. From the Save Format pull-down menu select from:

Product Name Book Name

• Single-page TIFF: Saves each page in the job as an

individual TIFF file.

• Multi-page TIFF: Saves the ent ire job as a si ngle TI FF fi le.

• PDF: Saves the job as a PDF (Portable Document

Format).

• Fast Reprint Format (FRF): Saves the job with

Decomposition completed, to facilitate faster reprinting of
the relatively larger color jobs.

11. If desired, make property adjustments and click [OK]. The job
is placed in the save location specified.

Using a Display Resolution Im age

Display Resolution Images (DRI’s) can be s aved with the print jo b
in order to facilitate editing and viewing of images within the job.
DRI’s are generally smaller files than full-resolution images and
will speed up viewing and editing of jobs.

To use DRI’s, complete the following steps:

1. Open the Job Manager

2. Double-click a job in the Active Jobs list.

3. Select the Settings tab.

4. Select the Destination FAB.

5. Ensure that the checkbox for [Save DRI’s] is checked.

6. If desired, select [Gather Now] to gather the components for
the DRI.

7. Select [OK] to save the selection(s), or continue setting job
properties.

NOTE: DRI’s are not meant to be and shoul d not be used to make
color or image quality assessments. When the Save DRI’s check
box is selected, the DRI’ s will be saved with the job and the overall
file size will be increased accordingly.

Saving a job with a duplicate name

If you attempt to save a job with a name of a job that already e xists
at the Save directory, one of three scenarios will occur depending
on the option enabled by the System Administrator within Setup
menu > System Preferences > Default Save Directory. See,
Setting Up the Default Save Directory for additi onal information

• Auto Generate Name Extension: If enabled in the Default
Save Directory, the job is saved using multiple versions a job
that have the same name. This is accomplished by adding a
new version number to the job title. Job numbers are a
maximum three digits. Numbers are attached to the job
incrementally with leading zer os. If a job titled MyJob.ps.frf is
already in the Save directory and you want to save it as a
different job because you changed some att ributes, the job t itle

Product Name Book Name

-19

is saved automatically as MyJob.ps.001.frf, followed by
MyJob.ps.002.frf, etc. No confirmation or warning message is
displayed.

• Overwrite Job: If enabled in the Default Save Directory, you
can choose to overwrite the job, save it with a different name
or you may cancel the job.

1. From the Duplicate Job Name dialog, select from:

– Overwrite the Job: All remnants of the older job

are removed from the system. The job name field
remains ina c tive.

– Rename the Job: The job name field becomes

active. If desired, enter a unique job name.

2. Select [Continue] to overwrite or rename the job, or sel e ct

[Cancel Job] to cancel job submission.

• Fault Job: If enabled in the Default Save Directory, you can
change the name of the job, or you may cancel the job.

1. If desired, enter a unique job name.

2. Select [Continue] to rename the job, or select [Can cel Job]

to cancel job submission.

The Settings tab

Using the Settings tab to set job properties

The Settings tab allows you to perform the following tasks:

• Use the Pages/Format F AB to sel ect p ages to print, job format
options and to view and edit job notes.

• Use the Destination FAB to indicate whether you want to print
a job or save a job to reprint later.

• View print job progress by selecting the Job Progress FAB.

• Use Administrative Pages: Administrative Pages are optional
pages that print with the job. See Using job Administrative
Pages for additional information.

To use the settings tab:

1. Open the Job Manager .

2. Double-click the job you want to view from the Active or
Inactive Jobs list. You can access Completed jobs if Retain
PDL Files is enabled. For additional info rmation about Retain
PDL Files see Setting the Job Policy.

-20

3. Select the Settings tab.

4. Job Notes allow you to enter information that should be sent
along with the printed job. All users have view access to Job
Notes.

Product Name Book Name

a. To view and edit job notes click [Job Notes…].
b. View or enter the desired inf ormation in t he following f ields:

– Sender Name: The name of the person who sent the

job. This field cannot be edited.

– User Id: The identification number of the user who

sent the job.

– Recipient Name: The name of the person who

receives the job. If you don’t know the name, you may
enter a recipient location.

– Source File: The path name to a file that was

referenced by the job ticket rather than being directly
submitted to the printer. For example, a saved job
ticket contains a referenc e to the saved job file.

– Account Info: Allows sites that bill customers for

printer use to track account activity.

– Account Id: This field may contain an internal billing

number , a credit card number , or other tracking or
billing numbers.

NOTE: Billing is only appli cable f or monochr ome products.

– Additional Account Info: Can contain any additional

account information.

– Banner Page Message: Information you want to be

printed on the banner page of the print job.

– Start Message: Special instructions or information for

the print operator. The S tart Message displays on the
Settings tab screen.

c. Select [OK] to save the job notes and return to the Settings

tab.

5. Select the Pages/Format FAB. For more information, see
Using the Pages/Format FAB.

6. Use the Destination FAB to indicate whether you want to print,
print and save, or save a job to print later. Print is the default
selection (the job prints, but it is not saved). For more
information, see Using the Destination FAB to print and/or
save a job.

7. The Job Progress FAB enables you to view the following job
progress information:

• Bytes Processed

• Images Processed

Product Name Book Name

• Total Pages Saved/Printed

•Sets Completed
Job processing information i s updated at regular intervals and

at significant events:

• The main GUI and job dialogs are updated at 30 second

-21

intervals.

• Upon user or system intervention on a specific job.
To set the Job Manager refresh interval see: Setting Job

Processing options

8. Select the Administrative Pages FAB. For more information
see Using job Administrative Pages.

9. Select [OK] or continue setting job properties.

Using the Pages/Format FAB

Use the Pages/Format F AB to se t the pa ge range you wish to pr int
or to change the format of a document:

1. To set the page range you want to print:
a. Printing all pages is enabl ed by def ault. I f you want to pri nt

a selected range of pages clear [Print All Pages].
b. Enter a page range in the [From] and [To] fields.
c. Select [OK] or continue setting job properties.

2. You can change the format of a document after it has been
submitted to the controller. For example, a change from
PostScript to ASCII may be desired in order to print the
PostScript commands.

a. Choose a format from the Format pull-down menu. The

available options vary based on your print er configuration.

NOTE:If you do not have a valid PostScr ipt license on the
system, PostScript is not displayed in the list of format
options.

NOTE:Do not attempt to change one page description
language (PDL) to another, such as PostScript to PCL.
This type of change may cause print errors since the PCL
decomposer cannot interpret the PostScript commands.

b. If the PostScript, PDF, or ASCII job format is selected t hen

the [Setup...] button becomes active. Click [Setup...] to
access PostScript/PDF and ASCII op tions. See PostScri pt/
PDF format settings or ASCII fonts for more informat ion.

NOTE:If you do not have a valid PostScr ipt license on the
system, you will not be able to set PostScript options.

c. Select [OK], or continue setting job properties. Your

selection displays on the Pages/Format FAB.

Using the Destination FAB to print and/or save a job

-22

The default destination is [Print...]. The job is sent to the printer
without being saved. To print and save or save a job perform the
following:

Product Name Book Name

1. Select [Print & Save] or [Save]. The Save location and Save
Format fields become active.

NOTE: Verify the correct Save Location by either checking
with the System Administrator or by v iewing the Save Location
in Setup menu > System Preferences > Save tab. In some
cases, additional Save directories ar e created to save speci fic
jobs by user, by department, or by another categorization.

2. Click [Save Location...]. The Save locati on dialog window
opens.

3. From the Look In menu select the UNIX file system or media,
location where the job is to be saved or type the l ocation in the
Directory field.

4. If necessary, select the save folder.

5. Once the complete pathway appears in t he Selection field click
[OK].

6. From the Save Format pull-down menu select from:

• Single-page TIFF: Saves each page in the job as an

individual TIFF file.

• Multi-page TIFF: Saves the ent ire job as a si ngle TI FF fi le.

• Fast Reprint Format (FRF): Saves the job with

Decomposition completed, to facilitate faster reprinting of
the relatively larger color jobs.

7. If desired, select [Save DRI’s]. See Using a Display Reso lution
Image for additional information.

8. If desired, select [Gather Now] to gather the components for
the DRI’s.

9. Select [OK] or continue setting job properties.

PostScript/PDF format settings

DocuSP enables VIPP users to automatically load and acces s the
required start string for VIPP jobs. The initialization file can be
established, by the Sy stem Administ rator, for a particular queue or
on a per-job basis. More Information...

To set variable data options for PS/PDF jobs:

1. Select an initialization file from the pull-down menu. If an
initialization file is not available the default selection is None.

2. Select a Variable Data option:

• Disable Caching

Product Name Book Name

• Enable Caching

More Information...

3. Select an After Job Completion option:

• Delete Cached Objects

• Retain Cached Objects

-23

• PDL Specif ied

4. If desired, select Substitute Images in the OPI field.

5. Select [OK].

ASCII fonts

If the job that you are printing is an ASCII job, you must select the
font used to print this j ob before printin g can occur. The font name,
orientation, and size must be selected.

To choose ASCII fonts:

1. In the Fonts list, select the name of the font to be used when
printing the ASCII job. If no font is selected, the default font,
Courier, is used.

2. Select the image orientat ion from the Font Ori entatio n menu. If
no choice is made, the job is printed as portrait.

3. Enter a font size by typing a value or using the spin box. The
range of available font sizes are displayed bel ow the spi n box.

4. Select [OK].

Using Network Filing

NOTE: SMB/FTP must be enabled on the system by the System
Administrator before it can be accessed to save jobs. See Setting
up SMB/FTP for additional information.

Network Filing via SMB: The System Administrator can progra m
the SMB Server Login information that is required to gain network
file access. If t his i nformat io n was not pr ogrammed by the Syst em
Administrator, perform the following:

1. If required, enter your User Name and Password.

2. Type the Domain Name or Select [Browse] to locate the
Domain Name and then select [OK].

3. Type the Server Name or Select [Browse] to locate the Server
Name and then select [OK].

4. If required, type the Share Path or Select [Browse] to locate
the Share Path and then select [OK].

5. After entering all the required information, select [OK] to close
the Save Location dialog window. The Network Validation
dialog opens if it takes longer than tw o seconds to vali date the
network connection information. Select [OK] if validation is
successful. If validation is not successful, follow the displayed
instructions or contact the System Administrator.

-24

Network Filing via FTP or SFTP: The System Administrator can
program the FTP and SFTP Server Login information that is
required to gain network file access. If this information was not
programmed by the System Administrator, perform the following:

Product Name Book Name

1. If required, enter your User Name and Password.

2. Type the Server Name or Select [Browse] to locate the Server
Name and then select [OK].

3. After entering all the required information, select [OK] to close
the Save Location dialog window. The Network Validation
dialog opens if it takes longer than tw o seconds to vali date the
network connection information. Select [OK] if validation is
successful. If validation is not successful, follow the displayed
instructions or contact the System Administrator.

Using job Administrative Pages

Administrative Pages are optional pages that print with the job.
Administrative Pages consist of the Banner Page, Err or Page and
Attributes Report.

• Banner Page: The Banner Page is a break page that

prints at the beginn ing of each job. It provi des the following
information:

– Job name: S pecifies the name of the job and is used to

identify and track the job in the queue.

– Job sender: The name of the person who sent the job.

This field cannot be edited.

– Job recipient: The name of the person who wil l receive

the job. If you don’t know the name, you may enter a
recipient location.

– Banner page message: Information you want to be

printed on the banner page.
– Printing date and time
– Number of copies: The number of j ob copies that were

printed.
– Product name and current software version level
– Account number: Can be a number used for billing

purposes.

NOTE:Billing is only applicable for monochrome products.

– Job ID: The job identification set at the contr oller .
– Server and queue name

NOTE: You cannot change Banner Page selections If the
System Administrator has enabled Banner Pages with an
Override designation.

NOTE: An Error Page prints with your job if it has been enable d by
the System Administrator . The Error Pag e contains job information
and errors or warnings generated as the job is processed.

Product Name Book Name

• Print Attributes Report: The Attribut es Repo rt pr esent s a
one page summary of selected job settings, especially

-25

those that pertain to job identification, stock, output and
image quality that originate from queue settings and job
programming. Any Queue Property override settings take
precedence over all other property settings.

NOTE: You cannot change Attributes Report selections If the
System Administrator has enabled Attributes Report with an
Override designation.

To use Administrative pages:

1. Open Job Manager and select the Current tab. You can
access Completed jobs if the Ret ain PDL Fi le s is ena bled . For
additional information about Ret ain PDL Files, see: Setting the
Job Policy.

2. In the Active or Inactive Jobs list select a job and perform one
of the following:

• Double-click a job.

• Right-click the job and choose [Pro perties...] from the

menu.

• From the Job pull-down menu select [Properties...].

• Select the [Properties... ] icon from the toolbar.

The Stock Tab

Using the Stock tab to set job properties

3. Select the Settings tab.

4. Select the Administrative Pages FAB.

5. Select [Print Banner Pages] and/or [ Print Attributes Repor t...].

6. Select [OK], or continue setting job properties.

NOTE: Administrative Pages controls for Banner Page and Error
Page default paper stock, Site Message, and font set tings can be
accessed through the Printer Menu > Switches option. See

Setting Administrative Pages properties for additional inf ormation.

The Stock tab contains stock and tray selections for your job.
Selections include the Size/Color and Type/Weight FABs.

The Stock tab allows you to perform the following tasks:

• Sp ecify a paper stock for a job.

• Program stock for a job using the Custom Stock option.

-26

To use the stock tab to set properties:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

Product Name Book Name

3. Select the Stock tab. A graphical representative icon displays
stock characteristics.

4. Select a stock by performing one of the following:

• You can select a stock from the Name menu. If

Unspecified is selected, you can use the Size/Color FAB,
Type/Weight FAB, and if available, Coating FAB to select
stock properties. If a Named stock is selected, and the
stock attributes are changed, a temporary stock is not
created. The system searches for the stock as specified
when the job is released for printing. The j ob will not print
until the programmed stock is loaded or stock
programming is changed to a stock that is available to the
printer.

• To select a stock currently loaded on the printer, select

[Stock List...], click the stock you want to use and select
[OK].

• Use the Size/Color FAB, Type/Weight FAB, and if

available, Coating FAB to select stock properties. If
[Custom] stock is selected from the Size menu, within the
Size/Color FAB, the width and Height fields become active .

NOTE: Be sure the stock attributes you select are supported
on the printing system.

The Output Tab

5. Select [OK], or continue setting job properties.

NOTE: Any custom entries must match the entry progra mmed
for the paper tray containing the custom paper.

The Output tab allows you to set output options for a part icular job.
The Output tab allows you to perform the followi ng tasks:

• Using the Basic Settings FAB you can set the sides imaged
and collation options.

• Using the Stapling/Finishing FAB you can set the following
options:

– Set stapling/finishing options for a job.
– Determine the output location for a job.
– Select the order in which the printed pages ar e delivered to

an output device.

– Choose whether the print s will be delivered f ace up or face

down.

Product Name Book Name

– Set offset stacking and subset output.

• Using the Slip Sheets FAB: Allows you to enable slip sheets.

• Set layout, or imposition options using the Layout FAB. See,
Setting Layout Styles and Layout Styles for additional

-27

information.

Using the Output tab to set job properties

To set job properties using the output tab:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

3. Select the Output tab.

4. Using the Basic Settings FAB: Set the sides imaged and
collation.

5. Choose the Stapling/Finishing FAB to set stapling, finishing,
offset, and output location options. See Using the Stapling/
Finishing FAB for more information.

6. Select the Slip Sheets FAB. See Using the Slip Sheets F AB for
more information.

7. Select the Layout FAB to control the placement, rotation,
cropping, and scaling of source document pages onto the
printed output. For a complete description of imposition
models see the section entitled Layout Styles.

8. Select (OK) or continue setting job properties.Your selections
display on the individual FABs.

Using the Basic Settings FAB

To use the Basic Settings FAB:

1. Select a Sides Imaged option by moving the cursor over the
paper mimic icons and selecting the option you want to use. If
[2 Sided] is selected, you can choose to [Rotate Side 2].

2. Select a collation option:

• Collated: Documents are printed in sequential page order

and delivered as separate document set s. For example, if
you print three sets of a 3-page document, the output is
grouped in the following page order: 1,2,3 1,2,3 1,2,3.

• Uncollated: Documents are printed in separate sets of

each page. If you print 3 c opie s of a 2- p age d ocument, t he
output is grouped with three copies of page 1 followed by
three copies of page 2.

Using the Stapling/Finishing FAB

-28

Finishing is a general term referring to the processes, such as
stapling, binding, stitching, folding, and hole-punching, that are
typically performed on a job after it has fi nished printing. The
specific finishing opti ons that are available vary based on the

Product Name Book Name

capabilities of your prin ter and any attached finishing units. If no
finishing unit is available, the default setting is None.

To use the Stapling/Finishing FAB:

1. From the Stapling/Finishing pull-down menu select an option.
Move the cursor over the paper mimic icons to see a
description of each available selection and click the icon you
want to use.

NOTE: If a staple-related fini shing option is available, the
Staple Placement option becomes active. Use the Stitch
Placement option to modify the location of the stitches on the
finished set.

2. If your printer supports staple placement and if stapling is
selected, you can select a staple placement position.

a. Select [Staple Placement...]. The Staple Placement dialog

window opens.

b. The selected stock displays i n the S tock Size field. You can

select from [inches] or [mm].
c. Use the slide bar to set staple placement.
d. Click [OK] once you have set the staple placement.

3. Select an Output Location where you want your print job to be
delivered. Available selections depend on your printer
configuration.

• System Specified: This is the default selection. The

system determines the most appropri ate desti nat ion of t he
given job.

• Top Tray: Used for simpler jobs that do not require

finishing or collated stacking. This tray is also used as the
purge destination.

• Main Tray or Stacker: Used for most jobs that require

stacking or stapling.

• Bypass Transport: Jobs are passed thr ough to any

installed third-party finishing device.

NOTE:If you select a finishing option that conf licts with the
Output Location selection, the Output Location
automatically changes to a selection that can handl e your
finishing choice.

NOTE:Offset options are only available if the Output
Location selection can handle offset delivery.

Product Name Book Name

4. Output order determines the order in which the pri n ted pages
are delivered to an output device, either first to last or last to
first. Specifying the output order is important for certain types
of finishing. Select from the following:

• System Specified: Allows the system to determine the

most appropriate order for the given job.

-29

• 1 - N (Ascending): Printed pages are deli vered fir st to last

with the last page on top.

• N - 1 (Descending): Printed pages are delivered last to

first with the first page on top.

5. Output delivery determines whether the prints are delivered
face up or face down. Output delivery is useful for retrieving
the printed output in a specific order or for use with certain
types of finishing. Select from the following:

• System-specified: The system determines the most

appropriate delivery option fo r the job.

• Face Up: Printed documents are delivered face up.

• Face Down: Printed documents are delive red face down.

6. If desired, select an offset from the Offset pull-down menu:

• None: Offset is not per formed. This is the defaul t selection .

• Each Collated Set: The offset occurs bet we en each set

printed.

• Each Uncollated Stack: The offset occurs between each

stack printed.

• Each Set and Stack: The offset occurs between each set

and stack printed.

NOTE:Offset options are available only if the Output
Location selection can handle offset stacking.

Offset Subset inserts an offset within a stack (uncollated
set) after each specified p age number. Sel e ct [Offset
Subset] and set the Pages Per Subset value.

7. The Finishing checkbox becomes available for all Stapling/
Finishing selections except None. Select [Finishing] and set
Pages Per the Subset value.

Using the Slip Sheets FAB

Slip Sheets are pieces of paper or other media that are inserted
between document sets in a print job. Slip Sheets differ from job
inserts in that they sep arate one job set from another, while job
inserts separate pages of a job.

To use the Slip Sheets FAB:

1. Select the Slip Sheets FAB.

2. To use Slip Sheets select [Enable]. The Slip Sheet s Stock field
becomes active.

• Stock List: To select a stock currently loaded on the

printer , select [S tock List. ..], click the stock you want to use
and select [OK].

-30

3. To Select a slip sheet stock perform the following:

– Select [Properties...]. Select a stock from the Name

Product Name Book Name

menu. Select [Unspecified] from the Name menu to set
custom stock properties. Make selecti ons from the
Size/Color FAB, Type/Weight FAB, and if available,
Coating FAB.

– You can select a stock and verify the characteristics of

the stock by selecting [Stock List...], selecting a stock,
and clicking [OK].

– Make stock selections directly fr om the Size/ C olor

FAB, Type/Weight FAB, and if available, Coating F AB.

4. Click [OK] to apply your changes and exit the dialog window.

NOTE: Ensure that the attributes you select are supported on
the printing system.

Setting Layout Styl es

The Layout feature enables you t o control t he placement, rot at ion,
cropping, and scaling of source document pa ges onto the printed
output. This process is commonly known as Imposition.

NOTE: The Layout Styles ignore page-level PostScript
programming, and various image spacing setti ngs will be applied
after imposition, and in some cases wil l provide unexpected and
inappropriate results. See Caveats for using the Layout feature.

NOTE: The Layout FAB is not available when accessing saved
jobs in the Print Service. The Layout FAB is available once jobs
are placed in Job Manager using the [Print] button.

To set layout styles:

1. Open the Job Manager .

2. Double-click the job you want to modify in the Active or
Inactive Jobs list.

3. Choose the Output tab.

4. Select the Layout FAB.

5. Select the desired layout styl e from the Layout S t yle pull- down
menu. The associated information icon presents layout style
tips. For a description of the available layout styles, see the
table for Layout Styles.

6. Select the Original Orientation corresponding to your desired
output:

• Portrait

• Landscape

7. Below the Layout Styl e pull-down menu, you may see three
radio buttons, depending upon your layout selection. Select
the radio button corresponding to your desired output:

Product Name Book Name

• Select [Sequential] if the job is to be imposed normally.

• Select [Repeated] to impose multiple copies of the same

image on a page.

-31

• If desired, select [Alternating] to achieve a postcard

imposition.

8. If desired, click [Setup...] to open the Advanced Settings
window.

NOTE: You must be logged on to the controller as ‘operator’
or ‘System Administrator’ to edit the advanced settings.

a. To change the Reduce/Enlarge settings, select the radio

button for Custom underneath Reduce/Enl arge. Auto is the
default, and automatically scales the image(s) depending
upon which layout style you have chosen. Selecting
Custom enables you to scale the image(s) between 1%
and 1000%.

NOTE:Setting custom scaling can produce unexpected or
inappropriate results. For most applications, you should
leave the Auto button selected.

b. Select the checkbox under Margins to adjust them. You

can set margins between 0.01 inches and 2.00 inches.
See Gutter and Outside Margin for more information.

NOTE:If mm is selected under Units, the metric values will
be displayed instead of English values.

c. Set the Trim Size if you wish to leave bleed edges around

your images. You can select the radio button for “Smaller
Than Original Image” t o activat e the Wid th and Height s pin
boxes. See Bleed/Trim Size and Remove Image Bleed for
more information.

d. If desired, select the pull-down menu for Crop Marks and

select from the following options:
– None: prints no crop marks
– Front
– Back: appears only if Sides Imaged is set to 2
– Both Front and Back: appears only if Sides Imaged is

set to 2

See Crop Marks for more information.
e. If desired, select the units in [mm] or [inches].
f. When all settings have been made, select [OK]. Your

selections will be displayed in the text fie ld.

9. You may also set up a custom layout style, using an existing
layout and including all the specific advanced settings you
have chosen. To set up a custom template:

-32

a. Make all desired settings to your chosen la yout sty le, as in

steps 6-8 above.

b. Select [Save As...]. The Save As User-Defined Template

window opens.

c. Within the Template Name text field, enter a descriptive

Product Name Book Name

name for the User-Defined Template. You may save a
template with the same name as a previously existing
user-defined template; in this case the newly saved
template overwrites the older one. However, you cannot
overwrite any of the preinstalled templates. If you try to do
so, an error message will appear.

NOTE:You must be logged on to the controller as
‘operator’ or ‘System Administrator’ to set up a custom
layout style.

10. Select [OK] to commit changes and exit the Layout Setup
window.

11. Select [OK], or continue setting job properties.

Setting Booklet options

To set booklet options:

1. Open the Job Manager .

2. Double-click the job you want to modify in the Active or
Inactive Jobs list.

3. Choose the Output tab.

4. Select the Layout FAB.

5. From the Layout Style pull-down menu select [Booklet], or
[Perfect Boo kl e t].

6. Select the Original Orientation corresponding to your desired
output:

• Portrait

• Landscape

7. If desired, click [Setup...] to open the Advanced Settings
window.

NOTE: You must be logged on to the controller as ‘operator’
or ‘System Administrator’ to edit the advanced settings.

a. To change the Reduce/Enlarge settings, select the radio

button for Custom underneath Reduce/Enl arge. Auto is the
default, and automatically scales the image(s) depending
upon which layout style you have chosen. Selecting
Custom enables you to scale the image(s) between 1%
and 1000%.

NOTE:Setting custom scaling can produce unexpected or
inappropriate results. For most applications, you should
leave the Auto button selected.

Product Name Book Name

b. Select a checkbox under Margins to adjust them. You can

set a Gutter Margin or an Outside Margin between 0.01
“and 2.00”. If your layout choice is Booklet, you may also
choose the signature shift opti on; however, this option is
not available for the Perfect Booklet layout. See Gutter and

-33

Outside Margin for more information.

NOTE:If mm is selected under Units, the metric values will
be displayed instead of English values.

c. Set the Trim Size if you wish to leave bleed edges around

your images. You can select the radio button for “Smaller
Than Original Image” t o activat e the Wid th and Height s pin
boxes. See Bleed/Trim Size for more information.

d. Set the Bleed Mode to Custom if desired. The default

Bleed Mode is Bleed To Fold, but you can set a Custom
Bleed Mode between 0.00” and 2.00.” See Remove Image
Bleed for more information.

e. If desired, select the pull-down menu for Crop Marks and

select from the following options:
– None: prints no crop marks
– Front
– Back: appears only if Sides Imaged is set to 2
– Both Front and Back: appears only if Sides Imaged is

set to 2

See Crop Marks for more information.
f. If desired, select the units in [mm] or [inches].
g. When all settings have been made, select [OK]. Your

selections will be displayed in the text fie ld.

8. You may also set up a custom layout style, using an existing
layout and including all the specific advanced settings you
have chosen. To set up a custom template:

a. Make all desired settings to your chosen la yout sty le, as in

steps 6-8 above.

b. Select [Save As...]. The Save As User-Defined Template

window opens.

c. Within the Template Name text field, enter a descriptive

name for the User-Defined Template. You may save a
template with the same name as a previously existing
user-defined template; in this case the newly saved
template overwrites the older one. However, you cannot
overwrite any of the preinstalled templates. If you try to do
so, an error message will appear.

NOTE:You must be logged on to the controller as
‘operator’ or ‘System Administrator’ to set up a custom
layout style.

-34

9. Select [OK] to commit changes and exit the Layout Setup
window.

10. Select [OK], or continue setting job properties.

Product Name Book Name

Layout Styles

Layout Selection Layout Example graphic

None No Graphic Shown
1 Up

Portrait orientation radio button selected

1 Up
Landscape orientation radio button selected

2 Up
Portrait orientation radio button selected.
Sequential radio button selected.

2 Up
Portrait orientation radio button selected.
Repeated radio button selected.

2 Up
Portrait orientation radio button selected.
Alternating radio button selected.

Product Name Book Name

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Layout Selection Layout Example graphic

2 Up
Landscape orientation radio button selected.
Sequential radio button selected.

2 Up
Landscape orientation radio button selected.
Repeated radio button selected.

2 Up
Landscape orientation radio button selected.
Alternating radio button selected.

2 Up - Flip Right
Portrait orientation radio button selected

2 Up - Flip Right
Landscape orientation radio button selected

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Product Name Book Name

Layout Selection Layout Example graphic

2 Up - Cut & Stack
Portrait orientation radio button selected
Sequential radio button selected

2 Up - Cut & Stack
Landscape orientation radio button selected
Sequential radio button selected

4 Up
Portrait orientation radio button selected.
Sequential radio button selected.

4 Up
Portrait orientation radio button selected.
Repeated radio button selected.

Product Name Book Name

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Layout Selection Layout Example graphic

4 Up
Portrait orientation radio button selected.
Alternating radio button selected.

4 Up
Landscape orientation radio button selected.
Sequential radio button selected.

4 Up
Landscape orientation radio button selected.
Repeated radio button selected.

4 Up
Landscape orientation radio button selected.
Alternating radio button selected.

6up
Portrait orientation radio button selected.
Sequential radio button selected.

6 Up
Portrait orientation radio button selected.
Repeated radio button selected.

-38

Product Name Book Name

Layout Selection Layout Example graphic

6 Up
Portrait orientation radio button selected.
Alternating radio button selected.

6 Up
Landscape orientation radio button selected.
Sequential radio button selected.

6 Up
Landscape orientation radio button selected.
Repeated radio button selected.

6 Up
Landscape orientation radio button selected.
Alternating radio button selected.

8 Up
Portrait orientation radio button selected.
Sequential radio button selected.

8 Up
Portrait orientation radio button selected.
Repeated radio button selected.

Product Name Book Name

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Layout Selection Layout Example graphic

8 Up
Portrait orientation radio button selected.
Alternating radio button selected.

8 Up
Landscape orientation radio button selected.
Sequential radio button selected.

8 Up
Landscape orientation radio button selected.
Repeated radio button selected.

8 Up
Landscape orientation radio button selected.
Alternating radio button selected.

9 Up
Portrait orientation radio button selected.
Sequential radio button selected.

-40

Product Name Book Name

Layout Selection Layout Example graphic

9 Up
Portrait orientation radio button selected.
Repeated radio button selected.

9 Up
Portrait orientation radio button selected.
Alternating radio button selected.

9 Up
Landscape orientation radio button selected.
Sequential radio button selected.

9 Up
Landscape orientation radio button selected.
Repeated radio button selected.

9 Up
Landscape orientation radio button selected.
Alternating radio button selected.

16 Up
Portrait orientation radio button selected.
Sequential radio button selected.

Product Name Book Name

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Layout Selection Layout Example graphic

16 Up
Portrait orientation radio button selected.
Repeated radio button selected.

16 Up
Portrait orientation radio button selected.
Alternating radio button selected.

16 Up
Landscape orientation radio button selected.
Sequential radio button selected.

16 Up
Landscape orientation radio button selected.
Repeated radio button selected.

16 Up
Landscape orientation radio button selected.
Alternating radio button selected.

-42

Product Name Book Name

Layout Selection Layout Example graphic

Custom Multiple-up

Portrait orientation radio button selected
Standard radio button selected

Custom Multiple-up (Crop Marks)

Portrait orientation radio button selected
Print Crop Mar ks selected

Custom Multiple-up (Repeated)
Portrait orientation radio button selected
Repeated radio button selected

Custom Multiple-up (Repeated & Crop Marks)
Portrait orientation radio button selected
Repeated radio button selected
Print Crop Mar ks selected

Product Name Book Name

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Layout Selection Layout Example graphic

Custom Multiple-up (Alternating)
Portrait orientation radio button selected
Alternating radio button selected

Custom Multiple-up (Alternating & Crop Marks)
Portrait orientation radio button selected
Alternating radio button selected
Print Crop Mar ks selected

Custom Multiple-up (Landscape)
Landscape orientation radio button selected
Standard radio button selected

Custom Multiple-up (Landscape & Crop Marks)
Landscape orientation radio button selected
Print Crop Mar ks selected

Custom Multiple-up (Landscape & Repeat)
Landscape orientation radio button selected
Repeated radio button selected

-44

Product Name Book Name

Layout Selection Layout Example graphic

Custom Multiple-up (Landscape, Repeat, and
Crop Marks)
Landscape orientation radio button selected
Repeated radio button selected
Print Crop Mar ks selected

Custom Multiple-up (Landscape & Alternating)
Landscape orientation radio button selected
Alternating radio button selected

Custom Multiple-up (Landscape, Alternating, and
Crop Marks)
Landscape orientation radio button selected
Alternating radio button selected
Print Crop Mar ks selected

Booklet
Portrait orientation radio button selected.
Standard radio button selected.

Product Name Book Name

-45

Layout Selection Layout Example graphic

Booklet
Landscape orientation radio button selected.
Standard radio button selected.

Perfect Booklet
Portrait orientation radio button selected
Standard radio button selected

Perfect Booklet
Landscape orientation radio button selected
Standard radio button selected

You may choose from the following styles, also known as
Imposition models:

NOTE: If you do not have a valid PostScript license on the
system, you will not be abl e to set PostSc ript opti ons for th ese
jobs.

• None: This is the default selection for the layout feature. This
model simply prints a 1:1 copy of the image.

NOTE: This setting is set as the default so that if the user
does not select the layout feature, no imposition formatting is
applied.

-46

Product Name Book Name

• 1 Up More Information...
The 1 Up Layout Style ce nters the image on the output sheet.

It is differenti ated from the None layout style in that you can
access and adjust advanced settings with thi s layout style.

• 2 Up More Information...
The 2 Up Layout Style places two images on a single page.

You can impose page 1 and 2 on one sheet of paper by
selecting the Sequential option under Pages on Sheet Side, or
you can impose two of the same images on one sheet of paper
by selecting the Repeated option. The output can be single­sided or double-sided.

You may also select the Alternating option that imposes an
odd and even image on the front and the back (for example
image 1 on front and image 2 on back). The number of “ups”
chosen is determined by how many images are imposed. For
example, with 2 up chosen, image 1 is on the front with image
2 behind it, and image 3 is on the front with image 4 behind it.

• 2 Up - Flip Right More Information...
The 2 Up - Flip Right Imposition Model is used by customers

who wish to bind both ends of the output document and then
cut down the middle afterward. This model allows the ‘cut
edge’ to be the same on both finished booklets after binding
and cutting. The output can be single-sided or two-sided.

To illustrate how a 2 Up - Flip Right job is imposed, consider
an 8-page, 8.5”x11” job. You can out put to ledger and create
two 8-page booklets that are identical, or you can output to
letter and create two 5.5”x8.5” booklets that are identical. If
duplex is selected, you would have original page 1 printed
twice on side 1 of the first sheet, with the seco nd image 1
rotated 180 degrees relative t o the fi rst. Then, original page 2
would be printed in the same manner on side 2 of the first
sheet, and so on. Then, each end of the page could be bound
offline, and cut down the middle.

If you are printing images t hat go right to the edge along which
the cut takes place, you may need to adjust bleed and trim
settings in the Advanced Settings dialog.

• 2 Up - Cut & Stack More Information...
The 2 Up - Cut & Stack Imposition Model is used to create a

document which can be cut down the center and combined to
form one job. The output can be single-sided or two-sided.

To illustrate how a 2 Up - Cut & S t ack job i s impo sed, consi der
an 8-page, 8.5”x11” job. If the output is Ledger-sized paper
(11”x17”), you have 4 original pages printing on two Ledger
sheets. Page 1 is on the right- front of output sheet 1, and page
2 is directly behind it on the back of sheet 1. Page 3 is on the
right-front of output s heet 2, and page 4 is directly behind it on
the back of sheet 2. Page 5 is inverted (rotated 180 degrees)
on the left front of sheet 1, and page 6 is dire ctly behind page

Product Name Book Name

-47

5 on sheet 1, image inverted. Page 7 prints in verted, on the left
front of sheet 2, and page 8 is directly behind it, also inverted.
The images imposed on the left side of the output sheet s are
inverted due to the nec essity of provid ing unif orm margins and
a uniform cut so that when they are married together and
bound, everything is in proper alignment . After cutting, and
prior to Perfect binding, the pages from the left side of the
output sheets are rotated 180 degrees and pl aced under the
pages from the right side of the output sheets.The same
imposition arrangements hold true if the out put is on 8.5”x11”
sheets, except that the images are scal ed to half size.

Notes:

– Scaling: auto-size, default scale (100%), or select

scale percentage

– The selected number of images pr ints, centered on t he

page.

– If the images are too large to fit on the selected stock,

the system faults the job with an error message.
– There is no white space between images.
– Crop marks, if selected, print s at the outside edges, not

between images, and can only be selectable when

auto-size is not selected.
– Bleed on the outside edges, within the imageable area

of the stock, prints appropr iately.

• 4 Up More Information...
The 4 Up Layout Style places four images on a single page.

You can impose pages 1-4 on one sheet of paper, or you can
impose four of the same images on one sheet of paper. The
output can be single-sided or double-sided.

You may choose the Alternating option that imposes an odd
and even image on the front and the back (for exampl e image
1 on front and image 2 on back). The number of “ups” chosen
will determine how many images are imposed. For example,
with 4 up chosen, you will achi eve image 1 on fr ont with i mage
2 behind it, image 3 on front wi th image 4 behind i t, image 5 on
front with image 6 behind it, and image 7 on front with image 8
behind it.

• 6 Up More Information...
The 6 Up Layout Style places six images on a single page.

You can impose pages 1-6 on one sheet of paper, or you can
impose six of the same images on one sheet of paper. The
output can be single-sided or double-sided.

-48

You may choose the Alternating option that imposes an odd
and even image on the front and the back (for exampl e image
1 on front and image 2 on back). The number of “ups” chosen
determines how many images are imposed. For example, wit h
6 up chosen, image 1 is on the front with image 2 behind it,

Product Name Book Name

image 3 is on the front with image 4 behind it, image 5 is on
the front with image 6 behind it, image 7 is on the front with
image 8 behind it, image 9 is on the f ront with image 10 behind
it, and image 11 is on the front with image 12 behind it.

• 8 Up More Information...
The 8 Up Layout Style places eight images on a single page.

You can impose pages 1-8 on one sheet of paper, or you can
impose eight of the same images on one sheet of paper. The
output can be single-sided or double-sided.

You may choose the Alternating option that imposes an odd
and even image on the front and the back (for exampl e image
1 on front and image 2 on back). The number of “ups” chosen
determines how many images are imposed. For example, wit h
8 up chosen, image 1 is on the front with image 2 behind it,
image 3 is on the front with image 4 behind it, image 5 is on
the front with image 6 behind it, image 7 is on the front with
image 8 behind it, and so on for a total of 16 images.

• 9 Up More Information...
The 9 Up Layout Style places nine images on a single page.

You can impose pages 1-9 on one sheet of paper, or you can
impose nine of the same images on one sheet of paper. The
output can be single-sided or double-sided.

You may choose the Alternating option that imposes an odd
and even image on the front and the back (for exampl e image
1 on front and image 2 on back). The number of “ups” chosen
determines how many images are imposed. For example, wit h
9 up chosen, image 1 is on the front with image 2 behind it,
image 3 is on the fro nt with image 4 be hind i t, image 5is on the
front with image 6 behind it, image 7 i s on the fr ont wi th image
8 behind it, and so on for a total of 18 images.

• 16 Up More Information...
The 16 Up Layout Style places sixteen images on a single

page. You can impose pages 1-16 on one sheet of paper, or
you can impose sixteen of the same images on one sheet of
paper. The output can be single-sided or double-sided.

You may choose the Alternating option that imposes an odd
and even image on the front and the back (for exampl e image
1 on front and image 2 on back). The number of “ups” chosen
determines how many images are imposed. For example, wit h
16 up chosen, image 1 is on the front with image 2 behind it,
image 3 is on the front with image 4 behind it, image 5 is on
the front with image 6 behind it, image 7 is on the front with
image 8 behind it, and so on for a total of 32 images.

Product Name Book Name

• Custom Multiple - Up More Information...
The Custom Multiple Up Layout Style allows you to print two,

four, or more images on each single output sheet. The output
can be one-sided or two-sided.

The programmable options are:

-49

– Original Size: Specify the size of the input PostScript/

PDF job

– Scale: factor by which each side of the original page

image is multiplied before being imposed

– Pages on Sheet Side options: Repeated, Sequential,

or Alternating

To illustrate how the Custom Multiple Up Layout St yle is
imposed, consider a simple 4-page i nput job. Each p age of the
original document can be printed multiple times on the Letter,
Legal, or Ledger output page, or you may pri nt multiple pages
on the output page. The scale factor that is chos en, along with
the size of the output page, determines the size of the
imposed image on the output page. You may also choose the
Alternating option that imposes the odd-numbered pages on
the rear of each segment of the final page. DocuSP arranges
the odd-numbered page images (1,3,5,…,N-1) in left-to-right,
top-to-bottom order on the front side of the output sheet. The
corresponding even-numbered page images (2, 4 ,6,…,N) are
imaged directly behind their respective preceding page image
number on the back side of the output sheet.

The output for Custom Multiple Up can be single-sided or
double-sided, although it must be double-sided when using the
Alternating option. You may also choose to print crop marks.

Notes:

– Scaling: auto-size, default scale (100%), or select

scale percentage

DocuSP creates an imposed image grid such that:

– Each box equals the specif ied origi nal size ad justed by

scale

– The grid includes as many boxes as fit on the Stock

Size in the specified orientation
– There is no white space between boxes
– The grid is centered on the page
– Crop marks, if selected, print at the outside edges of

the grid, not between image boxes.
– Bleed on the outside edges of the grid, within the

imageable area of the stock, print appropriately.
– If the Original Size is greater than the PDL page si ze,

the image is oriented in the lower left corner of each

box on the grid.
– If the PDL page size is greater than the Original Size,

each box contains the image, cropped from the lower

left corner of the page.

-50

– It is recommended that when creating a PS/PDF file,

you ensure that the PDL page size is the size of the

image to be imposed. When specifying the layout, you

Product Name Book Name

must set the Original Size to the size of the image to be

imposed.

• Booklet More Information...
Notes:

– The Booklet layout style creates saddle signature

booklets. The output is always 2-sided, and there are
several user-programmable options.

– Original Size: Specifies the size of the input PostScript/

PDF job

– Scale: factor by which each side of the original page

image is multiplied before being imposed

– Signature Shift: selecting this checkbox enables the

system to compensate for image creep caused by
paper thickness and the binding process.

– Gutter margin: selecting this checkbox enables a spin

box by which you can select the amount of gutter
added to the margins of the booklet. The default is set
at 0.2.

To illustrate how a signature booklet is imposed, consider a
simple, 8-page job on Letter stock: Pa ge 1 is on the fro nt of
sheet 1 and Page 2 is on the bac k of shee t 1. Pag e 3 is on t he
front of sheet 2 and Page 4 is on the bac k of sheet 2. Page 5 i s
on the front of sheet 3 and Page 6 is on the back of sheet 3.
Page 7 is on the front of sheet 4 and Page 8 is on the back of
sheet 4. If you wanted to make this a signature bookle t, Page
8 would be placed (by the template) on the left side of the
landscape front of sheet 1 of the output stock, and Page 1
would be placed on the right side of the front of sheet 1. Page
7 would appear on the right side of the back of sheet 1 and
page 2 would be placed on the left side, rear of sheet 1. Page
6 would appear on the left side of the front of sheet 2 and page
3 would appear on the right side of the fron t of sheet 2 . Page 5
would appear on the right side of the rear of sheet 2 and page
4 would appear on the left side of the rear of sheet 2. The
booklet would be folded down the middle, and Page 1 would
be on the front of the booklet, with Pages 2 and 3 inside and
Page 4 on the back of the booklet.

Product Name Book Name

• Perfect Booklet More Information...
The Perfect Booklet Layout Style is used to make signature

booklets. The output is always 2-sided, and there are several
user-programmable options:

– Original Size: specifies the size of th e input PostScript/

PDF job

– Signature shift: selecting this checkbox compensates

for the natural drift of the image on the page as the
document is bound.

To illustrate how a Perfect Booklet is imposed, consider a

-51

simple, 4-page job on Letter stock: Pa ge 1 is on the fro nt of
sheet 1 and Page 2 is on the bac k of shee t 1. Pag e 3 is on t he
front of sheet 2 and Page 4 is on the back of sheet 2. If we
wanted to make this a signature booklet, Page 4 would be
placed (by the template) on the lef t side of th e landsc ape front
of the output stock, and Page 1 would be placed on the right
side of the front. Page 2 would be place d on the lef t side o f the
back and Page 3 would be place d on the r ight side of t he back.
The booklet would be folded down the middle, and Page 1
would be on the front of the booklet, with Pages 2 and 3 inside
and Page 4 on the back of the booklet.

Notes:

– Scaling: auto-size, default scale (100%), or select

scale percentage

– If the images are too large to fit on the selected stock,

the system faults the job with an error message.

– There is no white space between the images in the

center spread.

– Crop marks, if selected, print at the outside edges, not

between images, and can only be selectable when
auto-size is not selected.

– Bleed image beyond the Original Size will pri nt both on

the outside edges and in the gutter when Signature
Shift is checked.

Advanced Settings for Layouts

•Gutter

More Information...
For all layout styles other than 1-Up, DocuSP provides the

ability to program the amount of white space, or gutter,
between imposed images. The user will specify one gutter
amount which will be applied in both the X and Y directions (if
there are enough images on the imposed page to warrant
gutter in both directions). This gutter amount will be relative to
the unscaled original document size. For example, ass ume an
original US Letter (8.5x11) document, programmed for 2-Up
imposition on US Letter output stock, with 50% reduction
scaling. If a gutter of 1” is programmed, since the original
document image will be reduced by 50%, the gutter will be
reduced by 50% as well, leaving an actual .5” gutter between
images. When crop marks are pr ogrammed in conjunction wi th
gutter, the marks will be placed along the exterior of the
imaged area on both sides of the gutter.

-52

• Outside Margin
More Information...
When custom multiple-up imposition is specified or when Auto

Product Name Book Name

Size is selected, there is the ability to specify the amount of
white space around the outside of the imposed output, or
outside margin. Like the gutter, the user will specify one
outside margin amount, which will be applied as the minimum
allowable amount of white space along the exterior of the
imaged area on all four sides. Depending on various factor s,
such as scale percentage, image size, gutter, there may exist
more outside margin than is programmed. Unlike gutt er, the
outside margin is the actual amount of white space on the
output sheet, and NOT relative to the unscaled original
document size. If the user programs an outside ma rgin of 1”,
there will exist at least 1” of white space on edge of all four
sides of the output sheet.

• Bleed/Trim Size
More Information...
For all layout styles, ther e is the a bility to specify t he existence

of image bleed in the original document. If bleed is specified,
the user needs to specify the tri m size. The trim s ize is the t rim
size of the original document, not the trim size of the imposed
image after reduction or enlargement. If the user specifies a
trim size greater than the automatically detected original
document size, the image will be centered within the l arger
trim box. The existence of bleed and tr im size will also b e used
to place crop marks on the output sheet. Crop marks, when
specified, will be placed around the edges of the Trim Box.
When gutter and/or outside margin are specified along with
bleed, the bleed image will appear within the gutter and/or
outside margin white space, with the appropriate crop marks,
when applied.

• Remove Image Bleed

More Information...
When bleed and trim size are programmed for signature-style

layouts (Saddle Stitch and Perfect Booklet), there will be the
ability to specify the amount of image bleed to remove along
the center fold line of the signature output sheet. The user will
be given two options on how to deal with the bleed along the
fold line (bleed mode); they can select Bleed to Fold or set a
custom bleed amount. When Bleed to Fold is selected, the
entire bleed area will be removed from the right edge of the
left-hand image and the entir e bleed area will be removed from
the left edge of the right -hand image, along the cen ter fold li ne.
This will have the effect of bringing the two image trim boxes
flush with each other along the fold. If custom bleed is
selected, there user c an speci fy manual ly the amount o f bleed
area to be removed from each image along the center fold
line, in effect moving each of the trim boxes inwards towards
the fold line by the specified amount. Important to note is that,
like gutter , the custom ble ed amount is relative t o the unscaled
original document size. Bleed for sig nature jobs and gutters
are mutually exclusive. If bleed is selected, gutter will not be

Product Name Book Name

-53

programmable. Signature shift, on the other hand, still will
selectable.

• Crop Marks

More Information...
DocuSP provides the ability to specify the output sides on

which to image crop marks. When one-sided printing is
selected, the user will be able to choose between printing no
crop marks and printing crop marks on the front side of the
output.

However , when two-sided printing is selected (duplex or head­to-toe), the user will also be able to choose printing crop marks
on the back side of the output and pr inti ng crop mark s on both
sides of the output.

In addition, when a signature-style layout is selected, all four
crop mark options will be available, regardless of the user
programmed plex, since two-sided printing is implied and
overridden in the signature cases.

When auto-size is selected, crop marks will not be avai lable
for programming, as Auto-Siz e calculates a reduce/enlarge
value which will automatically image to the edge of the output
sheet and crop marks are onl y placed al ong the e xter ior of the
imaged output. The one exception to this rule is when an
outside margin is programmed in conjunction with auto-size R/
E. Since a border of white space is placed around the imaged
output, the imaged output will be automaticall y scaled to fit
within that border and crop marks will be placed within the
outside margin.

Caveats for using the Layout feature

• Job programming is applied after the pages are imposed.
These settings include Sides Imaged, Collation, Image Shift,
and Quantity. It is possible to program settings that create a
conflict with the layout settings. This may produce unexpected
or incorrect results when the images are imposed. For
instance, if you remove collation on a set of prints you wish to
impose as saddle signature, you get N copies of each page
next to each other instead of 1-N, 1-N, 1-N, etc. This may
create problems when the signature booklet is sent to the
Signature Booklet Maker.

• All special page programming, such as inserts, covers, and
page exceptions, are ignored when using the Layout feature.
In addition, color management settings made at the job or
queue level are not considered when usi ng layout. To perform
color corrections on imposed jobs, make your imposition
selections and then save the job as a reprint file. Then, you
can perform color corrections on the reprint file.

• The Layout feature is valid only for PostScript and PDF print
jobs and spooling queues. Any page-level PostScript

-54

Product Name Book Name

• The Layout F AB i s not avail able when access ing saved jobs in

The Image Quality Tab

The Image Quality tab contains controls that allow you to make
image quality adjustments.

11. Select resolution options:

programming in the PDL is lost when the job is printing.

NOTE: If you do not have a valid PostScript license on the
system, you cannot set PostScript options.

the Print Service. The Layout FAB is available once jobs are
placed in Job Manager using the [Print] button.

NOTE: Available options depend on printer configuration.

Select a resolution (dpi). Use the resolution option to

properties using the Image Quality tab

To use the Image Quality tab:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list.

3. Select the Image Quality tab.

4. Select the Options FAB to access controls for Black Overprin t,
Anti-aliasing, and Trapping. Once you have edited these
settings, select [Apply]. Your settings will be listed on the FAB.

5. Select the Image Adjustments FAB to adjust lightness,
contrast, saturation, and color cast settings. Once you have
edited these settings, s elect [Apply] . Your settings will be listed
on the FAB.

6. Select the User TRCs FAB. Any user TRCs that have been
created are accessible through the pull-down menu. You may
also view the curves by selecting [View Curves...]. Once you
have edited these settings, sel ect [Apply] . Your settings will be
listed on the FAB.

7. Select the Halftone FAB. You can select your preferr ed
halftone from the pull-down menu.

Setting job

Product Name Book Name

Once you have edited these settings, select [Apply]. Your
settings will be listed on the FAB.

8. Select the Image Resample FAB to select an interpolation
method. Select from the following choices:

• System Specified

• Nearest Neighbor

• Bi-linear

•Smart
Once you have made your choice, select [Apply]. Your setting

-55

will be listed on the FAB.

9. If desired, click [Advanced Settings...] to open the Advanced
Settings window. See Editing Color Advanced Settings for
more information.

10. Select [OK] to save settings and exit the job properties tabs et,
or [Apply] to save settings a nd continue setting job propert ies,
or [Cancel] to exit the tabset without saving your edited
settings.

Setting Image Quality options

The Options F AB in the Job Properti es: Image Quality tab contains
controls for the following options:

• Trapping

– an image processing technique used to compensate for

misregistration in a print engine or press. Misregistration
results in white gaps and shifted hues.

– can be set by selecting the corresponding check box

• Black Overprint

– an Image Quality enhancement process performed during

RIP that prevents the background of a black object f rom
being removed. With the black being print ed over the other
color layers, any misregistration in the print engine or
press will not result in white gaps.

– can be set by selecting the corresponding check box

• Anti-Aliasing

– a method for reducing the jagged appearance (caused by

rasterization) of curves and diagonal lines. Anti-Aliasing
enhances the smoothness of such curves and lines.

– can be set by selecting the corresponding check box

Settin g Up Trapping

To set up Trapping,

1. Within Job Manager or Queue Manager, select [Properties...]
from the right-click menu.

2. Select the Image Quality tab

3. Select the Options FAB.

4. To enable Trapping, mark the checkbox.

5. Within the Trapping Setup area, you may select pixel values
for the width and height parameters, from 1 to 20 pixels.

NOTE: The default setting is 1 pixel in both direct ions.

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6. If you wish to use vector over image trapping, select the
checkbox for [Image/Vector Trapping].

Product Name Book Name

7. Select [OK] to accept the trapping settings, or [Cancel ] to
reject changes. More Information...

Usage Advice:

– Generally, a trapping zone above 4 pixels is visually

obvious and not pleasing to the eye. A higher value
should be considered carefully; however, the ability to
set a higher trap zone has been included to give the
user control over individual images that have been
poorly trapped individually.

– Two direction parameters are included because the

feed direction has a marginal effect on image quality.
However , in nearly all cases, the user would set these
two values the same.

8. If you are setting the trap width for a queue, you may choose
to set this option for override by selec ting th e [Overri de] check
box in the Color Properties tab.

Making Image Adjustments

The Image Adjustments FAB in the Job Properties: Image Quality
FAB contains the following settings:

• Lightness
– controls the relative brightness of the color in the printer’s

gamut

– can be set to the desired level +/-100 units using the spin

box

• Contrast
– controls the difference of tonal gradation bet ween the light

and dark values within an image in the printer’s gamut

– can be set to the desired level +/-100 units using the spin

box

• Saturation
– controls the strength or purity of the color in the printer’s

gamut

– can be set to the desired level +/-100 units using the spin

box

• Color Cast

these adjustments provide the user the ability to decrease
or increase the amount of any single color. Moving the
slider bar toward any one color increases the amount of
that color by decreasing the amount of its complementary
color.

Product Name Book Name

These adjustments are:
– Cyan versus Red
– Magenta versus Green

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– Yellow versus Blue

The User TRCs FAB

The User TRCs FAB provides the ability to select and apply user
TRCs that have been created within Color Manager.

To select User TRCs:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list.

3. Select the Image Quality tab.

4. Select the User TRCs FAB.

5. From the pull-down menu, select the User TRC you wish to
apply.

6. If desired, select [View Curves.. .]. The View window opens.

NOTE: You cannot edit TRC curves in this window. Y ou must
edit and create user TRCs within Color Manager. You may,
however, print the TRC curves for future reference.

To print the TRC curves:
a. Click [Print]. The Print window opens.
b. If desired, select the [All] checkbox. Alternatively, you can

select one or more specific curves from the following:
Cyan, Magenta, Yellow, and Black.

c. From the pull-down, select the queue to which the TRC

print job is submitted. The job will be a single-page TIFF.

d. Select [OK]. The job is submitted to the app ropr ia te queue.

7. When you are finished viewing and/or pri nting the TRC curves,
click [OK]. You are returned to the job properties tabset.

8. Select [OK] to save settings and exit the job properties tabset,
or [Apply] to save settings a nd continue setting job propert ies,
or [Cancel] to exit the tabset without saving your edited
settings.

Halftone Screen

Halftone Screen refers to the pattern of dots or lines of varying
sizes applied to an image of varying tones, or same sized dots
applied to a tint of color.

Within the Halftone FAB you will observe a drop-box menu for
halftones. If this drop-box is left alone, the “System Specified”
halftone screen will be applied. However, you may click on this
box to receive further options.

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Product Name Book Name

NOTE: In the following list, you will see the halftone options
described in numerical terms. The numbers refer to the screen
frequencies of the various dot screen and line screen patterns
described. It is important to note that a higher-valued screen
frequency does not necessarily produce a better result. Also, the
novice user is encouraged to accept the default setting, as this
setting is designed to produce the best general results of the
available settings.

These options include:

• System Specified: provides a halftone screen that is
optimized for your printer. For the DC2045/2060, the default or
system specified halftone screen is a 200 dot screen.

• 200 dot (Primary): this mid fr equency dot s creen is one of t he
recommended settings for the DC 2045/2060.

• 150 dot: a low frequency dot screen halftone

• 200 line: as mentioned above, this mid frequency line screen
halftone is the recommended and default setting for this
printer.

• 300 line: this upper mid frequency lin e screen half tone may be
useful for certain types of images.

• 600 line: this high frequency line s creen halft one is useful only
for specific tex t types.

These options will determine how the printer will handle hal ftones.

More Information...
The general differences between the var ious kinds of halftone

screens are as follows:

– Dot Screen Halftone: Dot scr eening provides a

rosette type pattern t o the screen, which is a commonl y
desired screen pattern. The dot screen halft one makes
seeing artifacts and patterns in a large halftone much
less likely. However, when two straight line areas meet
one another, slight jags may be v isi ble. A dot screen is
particularly usef ul for larg e gradients and ot her shading
areas likely to produce visible lines from a line screen
pattern.

– Line Screen Halftone: A line screen provides a linear

dot pattern. The line screen halftone makes seeing
artifacts and patterns in a large halftone more likely
compared to a dot screen. However, when two straight
lines adjoining halftone areas meet, then the linear
nature of the screen avoids the jagged border areas
that are more often found in a dot screen pattern.

Product Name Book Name

– Stochastic Screens: Stochastic screening uses

randomly placed dots i nstead of th e traditi onal half tone
dots aligned along designated screen angles. The
concept of stochastic screening is that dots placed
randomly will not cause moire patterns. Howeve r,

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completely random positioni ng does not work well . The
stochastic screen prevents screening interference
patterns, but it can cause graini ness and other visual
artifacts. Therefor e, stochastic screening as
implemented by your Xerox color printer uses a
complex algorithm to determine the optimum
placement of dots in order to appear random while
reducing graininess. This “random” arrangement of
dots means there is no “direction” to the screen; and
therefore no screen angle exists. The variable spacing
of the dots means there is no fixed spacing, and
therefore there is no screen frequency. So, without
frequency or angle, there is no possibility of moire
between the four process-color screens, or even of
moire from patterns within an image.

Setting the Ha lftone Screen

To set the halftone screen within Job Manager , complete the
following steps:

1. Open the Job Manager .

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

3. Select the Image Quality Tab.

4. Select the Halftone FAB.

5. From the Halftone menu, select the desired setting according
to your system. For most jobs, you will want to accept the
default, “System Specified” setting.

6. If desired, enter a Stroke Thickening value. Stroke Thickening
is available for PostScript, TIFF, PCL, and PDF formats. Adjust
the Stroke Thickening to control the thickness of fine lines
created by the PostScript stroke command. The available
range is located below the spin box.

7. Select [OK] to accept the changes and exit the job propert ies
tabset, or [Apply ] to commit change s without exiting the dial og.
If you do not wish to retain your changes, select [Cancel] to
exit without saving changes.

Setting Image Resample, or Interpolation, options

DocuSP provides the user with the ability to select an
interpolation, or image resample, method in order to achieve
maximum Image Quality at the desired RIP performance.
Interpolation is defined as the process of est imat ing a value of a
function between two known values. In the Image Interpolation
context, the function of known values is the input image, and the
estimated values are the values calculat ed for the output image.

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Product Name Book Name

Image interpolation attempts to produce a smooth transition
between adjacent samples rather than simply replicat ing pixels
(which would result in “blocky ” images).

The interpolation methods that may be selected (in addit ion to the
system specified setting) include:

• System Specified: Use this default method if you are unsure
which of the other methods to use.

• Nearest Neighbor Interpolation: A method used to scale
image data (pixels) from one resolution to ano ther. The output
pixel value is simply the value of the input pixel closest to the
output location. Nearest neighbor interpolation is the highest
speed interpolation on DocuSP.

• Bi-Linear Interpolation: A method used to scale image data
(pixels) from one resolution to another. The replacement pixel
in the scaled image is calculated using a weighted sum of the
four nearest pixel values in the source image. This method
offers higher quality than Nearest Neighbor Interpolation.

• Smart Interpolation: A method used to scale image data
(pixels) from one resolution to anot her. This interpolation
method automatically chooses between bi-linear interpolation
and filtered interpolation based on the input image
characteristics. Smart interpolation is the highest quality
interpolation available on DocuSP.

To select an interpolation method, perform the following steps:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

3. Select the Image Quality tab.

4. Select the Image Resample FAB.

5. Select the radio button next to the Interpolati on method you
wish to employ.

6. Select [OK] to commit changes and exit the job properties
tabset, or select [Apply] to save current changes and continue
making changes.

Editing Color Advanced Settings

Selecting the Input Color Space

To select the Input Color, complete the following steps:

Product Name Book Name

1. Double-click a job in the Jobs list. The Job Properties window
appears.

2. Select the Image Quality tab.

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3. Click the [Advanced Settings...] button. The Advanced
Settings window displays.

4. If you wish to use the RGB Color S pace, select the pull-down
menu under that heading for Image. Choose from the
following:

• Adobe RGB

•sRGB

• Xerox Consistent Color Mode RGB

• Xerox Consistent Color Mode RGB, Gamma = 1
You may also set the Text and Graphics Profile differently than

the Images Profile. Within the pull-down are the sa me options
as listed above.

5. If you wish to use the CMYK Color S pace, select the pull-down
menu under that heading for Image. Choose from the
following:

• Commercial CMYK

• DocuColor 2000 CMYK

• DocuColor 6000 CMYK

• DocuColor 8000 CMYK

• FOGRA Gloss Coated CMYK

• FOGRA Matte Coated CMYK

• FOGRA Uncoated CMYK

• SWOP Coated CMYK

• SWOP Plus CMYK

NOTE: You may see different options under this pull-down
menu, depending upon which printer you have.

You may also set the Text and Graphics Profile differently than
the Images Profile. Within the pull-down are the sa me options
as listed above.

6. If you wish to use the Gray Color Space, select the pull- down
menu under that heading for Image. Choose from the
following:

• DC2000 GRAY
You may also set the Text and Graphics Profile differently than

the Images Profile. Within the pull-down are the sa me options
as listed above.

7. Select [OK] to save settings and exit the job properties tabset,
or [Apply] to save settings a nd continue setting job propert ies,
or [Cancel] to exit the tabset without saving your edited
settings.

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Product Name Book Name

Enabling or Disabling PANTONE® Processing

DocuSP honors all P ANT ONE® colors that are defined in the spot
color table. The PANTONE® colors in PS/PDF files can be
specified by the setcustomcolor operators as well as the
separation and DeviceN color operators. The alternative color
spaces get utilized in case the PANTONE® color is not found in
the spot color table.

You will be able to activate or deactivate the PANTONE® color
path. When the PANTONE® color path is disabled, the alternative
color space will be used instead of PANTONE® colors.

As an example of why this feature can be valuable, consider the
following scenario: A user may wish to print a document that
contains PANTONE® text, graphic, and images. When he or she
views the document onscreen, the PANTONE® data is honored.
When the document is printed, however, the colors can look very
different to what was seen onscreen; thi s is because DocuSP
doesn’t support PANTONE® processi ng for images. Therefore,
the user might prefer to disable PANTONE® processing and
eliminate this problem.

To enable or disable PANT ONE® proces sing:

1. Open Job Manager.

2. Double-click the desired job to edit Job Properties.

3. Select the Image Quality tab.

4. Select the Output Color FAB.

5. From the pull-down menu, select Enable or Disable
PANTONE® Processing.

6. Select [OK] to save the setting.

Selecting the Output Color Space

To select the Output Color, complete the fol lowi ng steps:

1. Double-click a job in the Jobs list. The Job Properties window
appears.

2. Select the Image Quality tab.

3. Click the [Advanced Settings...] button. The Advanced
Settings window displays.

4. To set the Destination Profile, click the pull-down menu and
select from the following options:

• Use Stock Profile

Product Name Book Name

• XEROX DCxxxx

• XEROX DCxxxx Heavy GCR

• XEROX DCxxxx Light GCR

• XEROX DCxxxx Max GCR

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• XEROX DCxxxx Medium GCR
For more information on specif ic out put o r desti nat ion prof il es,

and to use Gray Component Removal (GCR) profiles, select
Using Gray Component Removal.

5. Make your desired settings for Rendering. See Setting up Job
Rendering for more details.

6. Select [OK] to commit changes and exit the advanced sett ings
window, or select [Apply] to save current changes and
continue making changes.

Setting up Job Rendering

Occasionally , the requested colors in an image are outside a given
printer’s “gamut” and cannot be exactly reproduced. Rendering
provides color mapping between the image’s “Sour ce” gamut and
the printer’s own gamut.

To set up Job Rendering, complete the following steps:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

3. Select the Image Quality tab.

4. Select [Advanced Settings...].

5. Choose between the following options shown under
Rendering:

a. Rendering for all Data: selecting this opt ion enables a

single pull-down menu. Within this menu are five
Rendering options that have relative strengths and
weaknesses based upon their intended output. These
options are:

– Saturation: Optimizes the rendering of business

graphics, such as charts and graphs.

– Perceptual: optimizes the rendering of photographic

images.

– Relative Colorimetric: Al so optimi zed for r endering of

spot color and logos. This transformation, however,
uses additional information, such as hue and
saturation, specified in the source profile to select the
most appropriate value within the printer gamut.

– Absolute Colorimetric: Optimized for renderi ng to

spot color and logos by identifying the cl osest value
within the printer gamut.

-64

– Pure (for Text): Optimized for rendering of text and

line art. The “Pure” intent attempts to subdue halftone
textures, thus increasing the visibility of small text.

Product Name Book Name

The Image Edit Tab

Setting job properties using the Image Edit tab

b. Rendering for Specific Data: select ing this option

enables you to choose different rendering options for
images, text, and graphics. For inst ance, you might choose
Perceptual for the images, Pure for the text, and Relative
Colorimetric for the graphics, in ord e r to optimize each
output type appropriately.

6. Select [OK] to commit changes and exit the job properties
tabset, or select [Apply] to save current changes and continue
making changes.

The Image Edit tab contains Image Shift, and Rotation Feature
Access Buttons (FABs). Additional selections ar e available within
each FAB.

• The Image Shift FAB enables you to control where the page
image is printed on the page.

• The Rotation FAB allows you to turn the page images in a job.

To use the Image Edit tab:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

3. Select the Image Edit tab.

4. Select the Image Shift FAB to adjust the location on a pag e
where printing occurs. The procedure to shift an image varies
based on whether you are p rinting on a one-sided or two-sided
page. The Summary field displays stock and size imaged
details. For more informati on, see Shif ti ng the im age on a one­sided job and Shifting the image on a two-sided job.

5. Set rotation by selecting the Image Rotation FAB: Use rotation
to turn a page image 180 degrees from its current position (0
degrees represents no rotation). You may need to rotate a
page image so that it prints properly when processed by a
finishing device (for example, to allow for ri ght-side stitching or
binding). In some instances, you may only be able to select
rotation on the job ticket.

Product Name Book Name

Choose 180 degrees (or 0 degrees if the page is already
rotated).

6. Select (OK) or continue setting job properties. Your selections
display on the individual FABs.

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Shifting the image on a one-sided job

For 1 Sided jobs the Shift Option is set to Independent.

– Select the desired unit of measure.
– The Summary field displays stock settings.
– When selecting the horizontal (X) image shift, enter a

positive number to move the image away from the left
side of the paper. Enter a negative number to move the
image away from the right side of the paper.

– When selecting the vertical (Y) image shift, enter a

positive number to move the image upward or a
negative number to move the image down.

– Use the Center option to bring both the X and Y values

back to zero (no shift).

7. Select [OK] or continue setting job properties.

Shifting the image on a two-sided job

The software does not automati cally adjus t the i mage shif t fo r two­sided jobs. You must enter the specific requirements for a two­sided job.

To shift the image on a two-sided job:

1. The tab contains a mimic of a printed page that reflects the
image shift changes you can make. Select from the following:

• Independent: Select an independent vertical or horizontal

shift for both sides 1 and 2.

• Mirror: The horizontal and vertical image shift for both

sides move in opposite dire ctions from each other. Mirror is
best used for two sided jobs.

• Mirror X only: The horizontal shift fo r both sides moves in

opposite directions. The ver tical shift for both sides
remains independent.

• Mirror Y only: The vertical shift for both sides moves in

opposite directions. The horizontal shift for both sides
remains independent.

• Tandem: The horizontal and vertical shift move in the

same direction for both sides.

• Tandem X only: The horizontal shift for both sides moves

in the same direction. The vertical shi ft remains
independent for both sides.

• Tandem Y only: The vertical shift for both sides moves in

the same direction. The horizontal shift remains
independent for both sides. Tandem is best used for head­to-toe jobs.

-66

2. Select the desired unit of measure.

Product Name Book Name

3. Using the X and Y axis, enter shift values.

The Special Pages Tab

The Special Pages tab contains features that enable you to
manage exception pages, cover pages, and page inserts.

• When selecting the horizontal (X) image shift, enter a

positive number to move the i mage away from th e l ef t sid e
of the paper. Enter a negative number to move the image
away from the right side of the paper.

• When selecting the vertical (Y) image shif t, enter a po sitive

number to move the image upward and a negative number
to move the image down.

• Use the Center option to bring both the X and Y values

back to zero (no shift).

• Your selections display on the Image Shift FAB and withi n

the Summary field.

NOTE:This task list describes the shift behavior on side
one. The shift behavior of side two is determined by the
Shift Option selected.

• Exception pages enable you to set special characteristics for
specific pages within a job.

• Cover pages add a finished appearance to jobs and are
typically used for bound, st apled, or stitched jobs.

• A page insert is a blank piece of paper, or other media, that is
inserted between printed pages in a job.

Special pages information is availabl e by viewing the column
headings within each Special Pages FAB.

Creating exception pages

Exception pages enable you to set special characteristics for
specific pages within a job.

To create exception pages:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

3. Select the Special Pages tab.

Product Name Book Name

4. Choose the Exceptions FAB.

5. To create a new exception page click the [Add Exceptions...]
button. The Job Exceptions dialog opens.

NOTE: To add an exception page to an existing one, right­click the exception page and select [Add Pages...].

-67

6. Enter a page range for the exception pages in the [From] and
[To] fields.

NOTE: When creating more than one exception page for a
job, be sure that the page ranges do not conflict. For example,
if you set an exception page on page 12 you cannot enter
page 12 on any other exception pages for that job. If a page
conflict occurs an error d ialog window opens n otifying y ou that
an invalid page range was specifi ed. Enter a valid page range
to continue.

7. Choose the Stock tab to select stock characteristics:

• Select a stock from the Name menu. Select [Unspecified]

from the Name menu to set custom stock properties. Make
selections from the Size/Color F AB, T ype/W eight F AB, and
if available, Coating FAB.

• You can select a stock and verify the characteristics of the

stock by selecting the [ Stock List...], selecting a stock, and
clicking [OK].

• Make selections directly from the Size/Color FAB, Type/

Weight FAB, and if available, Coating FAB. If [Custom] is
selected from the Size menu, within the Size/Color FAB,
the Width and Height fields become active.

NOTE:Be sure the attributes you select are supported on
the printing system.

8. From the Output tab select [1 Sided], or [2 Sided]. If [2 Sided]
is selected, you can choose to [Rotate Side 2].

9. Select the Image Edit tab to set image shift options.

NOTE: The Auto-Center Image Shif t o ption is not availab le for
exception page programming.

10. Select image quality options. See The Image Quality Tab for
additional information.

11. Select the PostScript/PDF tab and select from:

• Disable Caching

• Enable Caching

• PDL Specif ied

12. After you have completed setting exception p age properties
click [Add Exception].

13. Click [Close] to exit the dialog window. Exception page
information displays on the exception page list and F AB.

Editing an exception page

To edit an exception page:

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1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can

Product Name Book Name

access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

3. Select the Special Pages tab.

4. Choose the Exception Pages FAB.

5. Double-click the exception page you want to edit and make
any changes. Alternatively, you can right-click an exception
page and select [Edit...].

6. Select [OK].

Deleting an exception page

To delete an exception page:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

3. Select the Special Pages tab.

4. Choose the Exception Pages FAB.

5. Right-click an exception page and select [Delete] or [Delete
All]. The exception page is removed for m the list.

Creating inserts

Job inserts differ from slip sheets in that they separate pages of a
job while slip sheets separate one job from another. Inserts may
also be preprinted stock or forms.

NOTE: Inserts may not be programmed for a job with cover s if the
inserts affect the cover printing. For example, inserts are not
allowed between pages printed on the front and back of a cover.
An insert request takes precedence over an exception page
request. When two or more special pages are programmed
(covers, inserts, or exce ption pages) image ordering confl ict s may
occur. Verify that programmed options do not conflict.

To create inserts:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

Product Name Book Name

3. Select the Special Pages tab.

4. Choose the Inserts FAB.

5. To create a new insert click the [Add Inserts...] button. The
Inserts dialog window opens.

-69

NOTE: To add an insert to an existing one, right-c lick the
insert and select [Add Pages...].

6. Enter the page number where you want the insert placed in
the [After Page] field.

7. Enter the number of insert pages you want to place in that
location using the [Insert Pages] field.

8. Choose stock characteristics:

• Select a stock from the Name menu. Select [Unspecified]

from the Name menu to set custom stock properties. Make
selections from the Size/Color F AB, T ype/W eight F AB, and
if available, Coating FAB.

• You can select a stock and verify the characteristics of the

stock by selecting the [ Stock List...], selecting a stock, and
clicking [OK].

• Make selections directly from the Size/Color FAB, Type/

Weight FAB, and if available, Coating FAB. If [Custom] is
selected from the Size menu, within the Size/Color FAB,
the Width and Height fields become active.

NOTE:Be sure the attributes you select are supported on
the printing system.

9. After you have completed setting insert page properties click
the [Add Insert] button.

10. Clic k [Close] to exit the dialog window. Insert page information
displays on the insert page list and FAB.

Editing inserts

To edit inserts:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

3. Select the Special Pages tab.

4. Choose the Inserts FAB.

5. Double-click the insert you want to edit and make any
changes. Alternatively, you can right-click an insert and select
[Edit...].

6. Select [OK].

-70

Deleting inserts

To delete job inserts:

1. Open Job Manager.

Product Name Book Name

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

3. Select the Special Pages tab.

4. Choose the Inserts FAB.

5. Right-click on an insert and select [Delete] or [Delete All]. The
insert is remove d fo rm the lis t.

Creating cover pages

Covers add a finished appearance to jobs and are typically used
for bound, stapled, or stitched jobs. Covers are programmed as
part of a print job; therefore, any printing required on the cover
pages must be submitted as part of the job.

To create cover pages:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

3. Select the Special Pages tab.

4. Choose the Covers FAB.

5. Choose [Add Front Cover...], or [Add Back Cover...]. The
Covers Properties tabset opens.

6. Select [Make the Front and Back Cover t he Same] if you need
to program the same characteristics for both the front and
back covers. Otherwise, the paper stock and sides printed
characteristics must be independent ly programmed for each
cover within the job.

7. From the Print On pull-down menu select the location where
you want the cover to print:

• Inside Only

• Outside Only

• Both Sides

8. Choose stock characteristics:

• Select a stock from the Name menu. Select [Unspecified]

from the Name menu to set custom stock properties. Make
selections from the Size/Color F AB, T ype/W eight F AB, and
Coating FAB.

Product Name Book Name

• You can select a stock and verify the characteristics of the

stock by selecting the [ Stock List...], selecting a stock, and
clicking [OK].

• Make selections directly from the Size/Color FAB, Type/

Weight F AB, and Coating F AB. If [Cust om] is selected from

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the Size menu, within the Size/Color FAB, the Width and
Height fields become active.

NOTE:Be sure the attributes you select are supported on
the printing system.

9. After you have completed setting cover page properties click
the [Add Cover] button.

10. Clic k [Close] to exit the di alog window . Cover page infor mation
displays on the cover page list and FAB.

Editing a cover page

To edit a cover page:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can
access Completed jobs if Retain PDL Files is enabled. For
additional information about Retain PDL Files see Setting the
Job Policy.

3. Select the Special Pages tab.

4. Choose the Covers FAB.

5. Double-click the cover you want to edit and make any

6. Select [OK].

Deleting a cover page

To delete a cover page:

1. Open Job Manager.

2. Double-click a job in the Active or Inactive Jobs list. You can

3. Select the Special Pages tab.

4. Choose the Covers FAB.

5. Right-click a cover and select [Delete] or [Delete All]. The

The Time Stamps Tab

changes. Alternatively, you can right-click a cover and select
[Edit...].

access Completed jobs if the Retain PDL Files feature is
enabled. For additional inf ormation about t he Retain PDL Fi les
feature see Setting the Job Policy.

cover is remov e d fo rm th e lis t.

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View a time stamp to see the submission time of a job, the time
the job started and finished processi ng, the time the job started
and completed printing, and the tot al time the job was suspended.

Product Name Book Name

Viewing a time stamp

To view a time stamp:

1. Open Job Manager.

2. Double-click the job you want to view.

3. Select the Time Stamps tab.

• Submission Time: The time that the job was submitted

and accepted by the controller.

• Processing Start Time: The time that the controller

started to process the job.

• Print Start Time: The time the job started printing.

• Total Print Suspend Time: The time the job was

suspended while printing.

• Completion Time: The amount of time the job took to

complete.

• Processing End Time: The time the controller finished

processing the job.

• Print End Time: The time the job finished printing.

The Faulted Tab

Clearing a faulted job

• Total Processing Suspend Time: The time the job was

suspended while being processed (decomposed).

4. Select [OK] to close the dialog window.

The Faulted tab contains job fault clear ance in formati on. A f aulted
job may contain errors which cause it not to print, to print with
errors, or to print onl y a cover sheet. Th is tab is unavail able unless
a job has faulted.

Job faults appear in the Printer Status field of the DocuSP Print
Services window. An exclamation point (!) appears next to the job.

To clear a faulted job:

1. Perform one of the following:

• In the Printer Status field of the DocuSP Print Services

window , double-click the faulted message.

Product Name Book Name

• Open the Job Manager and double-click the faulted job in

the Inactive Jobs list.

2. The Job Properties dialog opens with the Faulted tab selected.
The tab displays details of the fault along with clearance
instructions. Follow the instructions to clear the fault. The
scroll bar allows you to display instructions that are not visible.

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The Ineligible Tab

Clearing an ineligible job

3. If more than one fault has occurred, select [Nex t Fault] and
follow the instructions for that fault.

4. Select [OK] when all faults are cleared.

The Ineligible tab is active only when a job becomes ineli gibl e. An
ineligible job is a job that cannot print because it lacks a resource
required for printing. For example, if you send a job to the printer
that contains a stock property selection of Ledger and the printer
is not programmed to use Ledger stock, the job becomes
ineligible. The job is placed in the Inactive Jobs list where it
remains ineligible until either ledger stock is loaded at the printer
or you change the job stock property to a stock that is loaded at
the printer.

Ineligible jobs are listed in Job Manager at the bottom of the
Current tab dialog within the Inactive list.

To clear an ineligible job:

1. Open the Job Manager and select the Current tab.

2. Double-click the ineligible job. The Job Properties Ineligible
tab opens. The Ineligible tab contains a list of the resources
that are needed before the job can print.

3. Perform one of the following:

• Load the needed resources. When the syst em detect s that

the resources are available, the job is automatically
scheduled to print. For example, if the job requires blue
stock, the job starts to print when blue stock is added at the
printer and programmed into the Printer Manager.

• Change the job property setting to a resource that the

printer currently supports. For example, if the requested
job property stock sett ing is blue stock and the pr inter does
not contain blue stock, but does contain white stock,
change the job property stock setting to white. The job is
then eligible to print.

4. Select [OK] to close the dialog window.

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Viewing Jobs that contain errors

Jobs can be processed that contain er rors. For example, jobs may
contain PostScript and font substitution errors. Jobs that contain
processing errors will invoke an error message that can be vi ewed
in the following w a y s:

• After a job has printe d by viewing the Err or page. To print Error

Product Name Book Name

Pages they must be enabled by the System Administrator.

• Accessing the [Error...] button from within the Job Manager
Properties GUI.

You may want to disable the printing of the Error Page and view
errors by only using the [Error...] button in order to avoid printing
errors on expensive paper stocks or for any other reason.

To enable or disable error pages, see: Using queue Administrative
Pages and Using job Administrative Pages

Error Page details when using the [Error...] button:

• The listed errors are presented in the same form as that when
viewing the printed Error Page.

• The [Error...] button is available to any completed job that
prints with err ors in J ob Manager. The job will be located in the
Completed jobs tab.

• The Error messages are lo gged t o f iles in t he / opt/XRXnp s/l og
directory. The jobs will be in the format: <jobid>/decomp.log.

• Errors can be logged for the following formats: PostScript,
PDF, PPML, TIFF, ASCII, Imposition as well as other formats
that utilize Adobe software.

To view errors:

1. Open Job Manager.

2. Within the Completed job tab, double-cl ick the job that printed
with errors.

3. Select the [Errors...] button, which is located to the right of the
Status field. The Errors window opens which cont ains the job
name and associated errors.

NOTE: The [Errors...] button is not available for jobs that do
not print with errors.

4. The text is read only, but all or part of the text string can be
copied and pasted using copy and paste keyboard commands .

5. If the job does not print t o your sat isfact ion, addres s the er rors
and resubmit the job.

6. Select [Close] to exit the Error window.

Product Name Book Name

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Product Name Book Name

Using the Print Service

Print Service menus

Print Service

The Print Service allows you to print, print and sav e, or save a job
to a local or network destination.

Use the Print Service to p ri nt job s t hat h ave not bee n submi tted t o
the print system. Jobs can be located on a local or, if available,
network drive.

The Print Service menus enab le you to perfor m print management
tasks such as printing, proofing, and Print Now.

The Print File Type menu allows you to filter displayed jobs by
format.

Job properties can be accessed by double-clicking a job.
The Print Service menu contains the following options which can

be accessed by right-clicking a job, select ing the File menu, or
using the toolbar:

To access the Print Service menu, select a job and perform one of
the following:

• Right-click a job

• Select the File menu

• Select an icon from the toolbar

The following options are available:

• Print: Places the selected job in J ob Manager whe re it ca n

be accessed for printing.

• Print Now: Interrupts a currently printing job to print the

selected job. Using Print Now

•Proof: Prints one copy of the job and retains the job in the

queue for additional printing. Proof jobs interrupt any
currently printing job. Proofing a job

Product Name Book Name

• Print Selected: Places multiple jobs in Job Manager

where they can be accessed for printing.

• Proof Selected: Prints one copy of each job and retains

the jobs in the queue for additional printing. Proof jobs

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interrupt any currently prin ting job.

• Print Now Selected: Interrupts any currently printing jobs

to print multiple selected jobs.

• Preview/Preview Range: Generates a previ ew look of t he

job. A PostScript license is required to acces s this fea ture.
If no PostScript license is available on your system, this
menu item is grayed out. See Previewing a job for
additional information.

NOTE:VIPP and PPML jobs cannot be viewed using this
feature; if you attempt to view these job types, an error
message displays.

• Editor: Along with viewing a job prior to printing, you can

choose to edit PDF format jobs by removing, adding, and/
or shifting images, as well as makin g changes to selected
job ticket settings. See Editing a saved job for more
information.

• Delete: Removes the selected job from the system.

• Move: Allows you to move a job to another queue.

• Copy: A job may be copied to another location within the

file system.

• Select All: Highlights all j obs currently displayed in Job

list.

• Clear All: Deselects all job s cu rrently highlighted in the

Job list.

The View menu

The Print Service View menu contains the following selections:

• Show Toolbar/Hide Toolbar: display or hide toolbar option
buttons. Toolbars consist of buttons that are used for
frequently accessed features . To hide the Toolbar select [Hide
Toolbar] from the View pull-down menu.

• Redisplay: Updates the Job list to reflec t the latest selections
and specifications. The display may not automati cally update
when new selections are made from the menus.

The properties Content menu

The properties Content menu is accessed by double-clicking a
displayed Print Service job. The Content menu is available
regardless of which tab is active and contains the following
selections:

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• Quantity: The number of job sets you want to print.

• Job Name: The name of the job. This field can be edited.

Product Name Book Name

Using the Print Service

Saved jobs

To print a saved job

• Queue: Displays the designated default queue. If desi red,

you can select another queue to print the job by select ing
one from the pull-down menu.

This section provides instructions on reprinting saved jobs and
sample jobs.

Jobs that have been saved to the controller with a destination of
Save can be stored and reprinted at a later time. For additi onal
information, see: To print a saved job and Multiple job submission.

To print a saved job:

1. Open the Print Service.

2. From the Directory menu select t he UNI X fil e system or media
location where the job is saved.

3. Select the folder that contains the saved job.

NOTE: Verify the correct Save Location by checking with the
System Administrator or by viewing the Save Location in
Setup menu > System Preferences > Save tab. In some
cases, additional Save directories ar e created to save speci fic
jobs by user, by department, or by another categorization.

4. Once the correct Save directory displays, all Saved jobs will
appear in the file list on the right. You can filter the list of jobs
by selecting a specific file type in the File Filter pull-down
menu. The available choi ces are: Job Ticket, PostScript, PCL,
TIFF, ASCII, PDF, and All.

NOTE: If you do not have a valid PostScript license on the
system, you will not see PostScript in the list of format options.

The default viewing is by Job Ticket because this is the file
type that is used to reprint the entire job. Selecting other file
types does not give you the entire job. For example, if you
select a TIFF file type, the system prints out only the TIFF
image. Selecting the PostScript or PCL file prints the job with
any parameters that have been set up on the system.

NOTE: If you do not have a valid PostScript license on the
system, you will not see PostScript in the list of format options.

Product Name Book Name

5. Perform one of the following steps to access job propert ies
and print the selected job. See Multiple job submission if you
want to submit more than one job at a time.

-3

• Double-click the job.

• Right-click the job and select [Print].

• Select a job and choose the [Print] icon from the toolbar.

6. Enter the number of jobs you want to print in t he Quantity field .

7. If desired, change the job name.

8. If desired, select a different queue using the Queue menu.

9. If desired, make job property adjustments and then select
[Print].

10. The Infor ma ti on dialog window shows which job was
submitted. Click [OK] to exit the dialog window.The job is
placed in Job Manager where it can be accessed to view job
progress or change job properties.

11. Click [Close] to exit the Properties dialog window.

Multiple job submission

DocuSP allows you to submit and print multiple jobs that have
been saved to the Print Ser vice. You can perform Print, Proof, a nd
Print Now options on up to 25 jobs at one time.

To perform a multiple job submission:

1. Open the Print Service.

2. Use the Directory menu to locate the Save directory on your
system.

3. Select the folder that contains saved jobs.

4. Select multiple jobs by performing one of the followi ng:

• Press and hold down the <CTRL> (Cont rol) key and select

each individual job.

• To select multiple files that are adjacent to one another,

press and hold down the <SHIFT> key while choosing the
first and last file names you want to select. This highlights
the first and last file name lines and all lines i n between.

NOTE: While there is no hard limit to the amount of jobs that
you can submit, performance may be impacted if you submit
hundreds of jobs.

5. Right-click within the selected j obs and choose from the
following:

• Print Selected: Prints the selected jobs.

• Proof Selected: Prints one copy of each job and retains

the jobs in the queue for additional printing. Proof jobs
interrupt any currently prin ting job.

-4

• Print Now Selected: Interrupts any currently printing jobs

to print the selected jobs.

6. Select the queue that you want to use to print the selected jobs
and select [OK].

Product Name Book Name

7. The Job Progress dialog window opens showing you the print
status of each job you select ed. You can cancel the process at
any time by selecting [Cancel].

NOTE: Canceling does not cancel jobs that have been, or are
currently being processed, but it does prevent any
unprocessed jobs from being submitted.

8. The jobs are placed in Job Manager where they can be
accessed for printing. Select [OK] to exit the Job Progress
dialog window.

Previewing a job

NOTE: A PostScript license is required to access this feature. If a
PostScript license is not present on the system, this menu option
is grayed out.

PostScript, PDF, and TIFF format jobs can be previewed prior to
submitting it to print. An entire job or a select range of pages can
be previewed. This allows you to view the job and make any
changes before the job is submitted for final printing.

NOTE: VIPP and PPML jobs cannot be viewed using this feature;
if you attempt to view these job types, an error message displays.

To preview a job:

1. Open the Print Service.

2. Use the Directory menu to locate the Save directory on your
system.

3. Select the folder that contains saved jobs.

4. Select the PostScript, PDF, or TIFF format job you want to
preview.

5. Preview shows the entire job , while Pr eview Range al lows you
to select a range of pages to view. Select [Preview] or
[Preview Range] by:

• Right-clicking a job.

• Selecting a job and using the File pull-down menu.

• Selecting a job and using the toolbar ic on.

6. If Preview is selected, then the preview process begins (go to
Step 7). If Preview Range is selected perform the following:

a. Select [All] if you want to previe w the entir e job. Thi s is the

default selection.

b. If you want to preview a range of pages, clear [Al l] and

enter the page range in the fields.

Product Name Book Name

c. You can use the default size di splay or you can select a

size by clearing the [Default] checkbox. The following
fields become active:

– Select a unit of measure from [inches] or [mm].

-5

– Select a paper size from the pull-down menu. If

[Custom] is selected, you can enter values in the Width
and Height fields.

d. Click [OK] to exit the dialog window. The preview range

process begins.

7. Once the preview process is complete, the job you selected
displays in the Preview dialog window. Page icons display for
each page of the job. You can scroll to each p age or selec t the
page icon and go directly to that page.

You can perform the following actions by selecting from the
icons and menus located at the top of the Preview dialog
window . Move the cursor over each icon to get a description . If
more than one page is generated, you can select pages you
want to view by clicking a page icon located to the left of the
viewed image. The following options are available:

• Move to the first or last page of the job.

• Move to the previous or next page of the job.

• Enter a specific page number to view. Total job pages is

indicated to the right of the page number field.

• Select viewing options:

– Zoom percentages from the pull-down menu: 100%

reflects the actual size of the document.

– Actual Size: The view is shown as the actual size of

the document. The size percentage changes to 100%.

– Fit To Window: The image fits within the Preview

window . The size percentage changes to reflect the
current view.

– Fit To Width: The image fits the width of the Preview

window . The size percentage changes to reflect the
current view.

• Rotate the job left or ri ght.

8. Click [Close] to exit the Preview dialog window .

Editing a saved job

A PDF job may be edited. For instance, the page order can b e
changed, pages can be removed from the job, pages can be
duplicated within the job, and additional pages can be imported
into the job from other saved PDF jobs.

To edit a saved job:

-6

1. Open the Print Service.

2. Use the Directory menu to locate the Save directory on your
system.

3. Select the folder that contains saved jobs.

4. Right-click the PDF job you want to edit and select [Editor...].

Product Name Book Name