Xerox DocuColor 250, DocuColor 240 Information Guide

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Training and Information Guide

DocuColor 240/250

Getting Started....................................................................................................8

Quick Tour.......................................................................................................8

Product Overview..........................................................................................8

Document Handler..................................................................................... 8

Document Glass........................................................................................8

Paper Trays 1 and 2..................................................................................8

Paper Tray 3 and 4.................................................................................... 8

Bypass Tray............................................................................................... 9

Catch Tray.................................................................................................9

Advanced Finisher.....................................................................................9

Professional Finisher (with Booklet Maker)................................................9

Networking Facilities..................................................................................9

Convenience Stapler Kit............................................................................9

Network Scanning......................................................................................9

Hole Punch Option Kit .............................................................................10

Auxiliary Interface Device........................................................................10

Consumables........................................................................................... 10

Drum Cartridges ......................................................................................10

Toner Cartridges......................................................................................10

Fuser .......................................................................................................10

Charge Corotron......................................................................................10

Control Panel...........................................................................................10

Power On................................................................................................. 11

Power Off................................................................................................. 11

Power Save Modes..................................................................................11

Low Power Mode.....................................................................................11

Sleep Mode..............................................................................................12

Control Panel...............................................................................................13

Power On and Off........................................................................................14

Loading Paper.............................................................................................15

Hints and Tips.......................................................................................... 15

Simple Copying...........................................................................................16

1. Load the documents............................................................................16

2. Press the Copy button.........................................................................16

3. Select the Features..............................................................................16

4. Enter the Quantity................................................................................ 16

5. Press Start...........................................................................................16

6. Identify your job in the Queue..............................................................16

Simple Network Scanning...........................................................................17

1. Load your document............................................................................17

2. Press the Network Scanning button. ..................................................17

3. Select the template..............................................................................17

4. Select the features............................................................................... 17

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5. Press the Start button..........................................................................17

6. Change the scan settings....................................................................17

7. Access your job ................................................................................... 17

Machine Setup...............................................................................................18

Set Date and Time......................................................................................18

Reduce \ Enlarge Presets........................................................................... 18

Display Brightness.......................................................................................18

Productivity...................................................................................................19

Specifications................................................................................................21

Machine Configurations...............................................................................21

Machine Space Requirements....................................................................21

Machine Weight...........................................................................................21

Accessibility................................................................................................. 21

Print Speed from Paper Tray 1....................................................................21

First Print Out Time.....................................................................................21

Warm-up Time.............................................................................................22

Document Handler...................................................................................... 22

Capacity................................................................................................... 22

Document sizes.......................................................................................22

Paper Weights.........................................................................................22

Mixed Sizes ............................................................................................. 22

Size Sensing............................................................................................... 22

Paper Supply............................................................................................... 22

Trays 1 and 2........................................................................................... 22

Bypass Tray............................................................................................. 22

Tray 3 ......................................................................................................22

Tray 4 ......................................................................................................23

Optional High Capacity Feeder................................................................23

Output Modules...........................................................................................23

Simple Catch Tray...................................................................................23

Offsetting Catch Tray............................................................................... 23

Advanced Finisher...................................................................................23

Professional Finisher (with Booklet Maker)..............................................24

Electrical Specifications...............................................................................24

North America..........................................................................................24

Europe..................................................................................................... 24

Legal and Safety ........................................................................................... 25

Safety Notes................................................................................................25

Ozone Safety...............................................................................................27

Safety Standards.........................................................................................28

Illegal Copying............................................................................................. 29

Laser Safety................................................................................................ 31

ENERGY STAR...........................................................................................32

How To…...........................................................................................................33

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How To Network Scan..................................................................................33

How To Print.................................................................................................. 34

How To Load Paper and Media....................................................................35

Loading Paper Trays 1 and 2......................................................................35

Loading Paper Trays 3 and 4......................................................................36

Loading paper in the Bypass Tray............................................................... 37

Loading Paper in the High Capacity Feeder................................................38

How to Perform Maintenance.......................................................................39

Tutorials............................................................................................................ 40

Copy...............................................................................................................40

Simple Copying...........................................................................................40

Loading Documents.................................................................................... 42

Using the Document Handler...................................................................42

Loading Mixed Size Originals..................................................................42

Using the Document Glass......................................................................43

Scanning Bound Originals.......................................................................44

2 Sided Copying..........................................................................................46

Reduction/Enlargement............................................................................... 48

Image Quality.............................................................................................. 50

Original Type ........................................................................................... 50

Lighten / Darken ...................................................................................... 51

Image Quality Presets ............................................................................. 52

Contrast...................................................................................................53

Auto Exposure.........................................................................................54

Gloss Level..............................................................................................55

Output Format............................................................................................. 56

Booklet Creation......................................................................................56

Covers..................................................................................................... 57

Multiple Up............................................................................................... 58

Transparency Separators........................................................................ 59

Poster......................................................................................................60

Repeat Image..........................................................................................61

Annotation................................................................................................62

Watermark...............................................................................................66

Tab Margin Shift ...................................................................................... 68

Output Orientation ................................................................................... 69

Folding.....................................................................................................70

Job Assembly..............................................................................................71

Build Job..................................................................................................71

Sample Set..............................................................................................72

Large Volume Documents.......................................................................73

Delete Outside/Delete Inside................................................................... 74

Scan Options............................................................................................... 76

Book Copying .......................................................................................... 76

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2 Sided Book Copying.............................................................................77

Original Size ............................................................................................ 78

Mixed Size Originals................................................................................ 79

Edge Erase..............................................................................................80

Image Shift...............................................................................................81

Image Rotation........................................................................................ 82

Mirror/Negative Image.............................................................................83

Original Orientation..................................................................................84

2 Sided Copying ...................................................................................... 85

Network Scanning.........................................................................................87

Print................................................................................................................88

Introduction .................................................................................................88

Print Drivers.................................................................................................89

Finishing Options .........................................................................................91

Simple Catch Tray....................................................................................... 91

Offsetting Catch Tray.................................................................................. 92

Advanced Finisher.......................................................................................93

Professional Finisher with Booklet Maker....................................................95

Paper and Media ...........................................................................................97

Trays 1 and 2..............................................................................................97

Trays 3 and 4..............................................................................................98

Tray 5 (Bypass Tray)................................................................................... 99

Tray 6 (High Capacity Feeder)..................................................................100

Stock Types...............................................................................................101

Colored Paper/Non-tearing Papers........................................................101

Pre-printed/Letterhead...........................................................................101

Cover Stock...........................................................................................101

Label Stock............................................................................................101

Transparency Stock............................................................................... 102

Drilled Paper..........................................................................................102

Envelopes..............................................................................................103

Storage and Handling................................................................................104

Handling of Paper Stock........................................................................104

Stock and Tray Selection.......................................................................... 105

Paper tray Attributes and Image Quality....................................................106

Loading Paper and Media.........................................................................110

Auditron.......................................................................................................112

Overview...................................................................................................112

Auditron Setup...........................................................................................113

Account Management............................................................................... 114

Create Accounts....................................................................................115

Delete and Reset Data .......................................................................... 117

Enable Auditron Mode...........................................................................118

User Details Setup.................................................................................119

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Account Data............................................................................................. 120

Display Account Data ............................................................................120

Delete and Reset Account Data.............................................................121

Machine Administration.............................................................................123

System Administration Menu Overview.....................................................123

Accessing the System Settings menu.......................................................124

System Settings........................................................................................125

Machine/Job Status....................................................................................126

Job Status.................................................................................................126

Other Job Lists..........................................................................................127

Machine Status..........................................................................................128

Machine Information.................................................................................. 128

Paper Tray Status..................................................................................... 129

Billing Meters............................................................................................. 130

Print Report / List.......................................................................................131

Overwrite Hard Disk..................................................................................132

Faults ........................................................................................................133

Consumables............................................................................................ 134

Using Color ................................................................................................. 135

Output Color..............................................................................................135

Color Shift .................................................................................................137

Color Balance............................................................................................ 138

Color Sharpness/Saturation......................................................................139

Maintenance.................................................................................................... 140

Locating the Serial Number....................................................................... 140

Billing Meters .............................................................................................. 141

Ordering Supplies....................................................................................... 142

Cleaning Your Machine..............................................................................143

Cleaning the Document Glass...................................................................143

Cleaning the Control Panel, Touch Screen, Document Handler, and Trays

..................................................................................................................144

Adjusting Tray 3 and 4 ...............................................................................145

Loading Paper and Media ..........................................................................146

Loading Staples..........................................................................................147

Loading Staples - Advanced Finisher........................................................147

Loading Staples - Professional Finisher with Booklet Maker..................... 148

Auto Gradation Adjustment....................................................................... 149

Consumables .............................................................................................. 150

Replacing the Drum Cartridges.................................................................150

Replacing the Toner Cartridges.................................................................152

Replacing the Fuser..................................................................................153

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Replacing the Charge Corotron.................................................................154

Replacing the Waste Toner Container......................................................155

Further Assistance ..................................................................................... 156

Troubleshooting.............................................................................................157

Problem Solving..........................................................................................157

Fault Codes ................................................................................................. 158

Jam Clearance.............................................................................................171

Paper Jams............................................................................................... 171

Bottom Left Cover Paper Jams..............................................................171

Tray 6 Paper Jams................................................................................171

Tray 5 Paper Jams................................................................................172

Transfer Module Paper Jams.................................................................172

Document Feeder Paper Jams..............................................................173

Output Tray Paper Jams........................................................................173

Bottom Right Cover Paper Jams...........................................................174

Paper Tray Paper Jams.........................................................................174

Finisher Area 1 Paper Jams..................................................................175

Finisher Area 2 Paper Jams..................................................................175

Finisher Area 3 Paper Jams..................................................................175

Finisher Area 4 Paper Jams..................................................................176

Finisher Area 5 Paper Jams..................................................................176

Booklet Maker Tray Paper Jams............................................................176

Staple Jams...............................................................................................177

Hole Punch Jams......................................................................................177

Document Feeder Jams............................................................................177

Bypass Tray Jams or Misfeeds .................................................................178

Envelope Jams..........................................................................................179

Problem Statement.....................................................................................180

Help..................................................................................................................182

Glossary ......................................................................................................183

Index ............................................................................................................191

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Getting Started

Quick Tour

These modules will help you to get to know your new machine. They will introduce you to the parts of the machine, explain the control panel, show you how to load paper and how to complete a simple copy or scan job. If you need more information on any of these topics, refer to the relevant sections of the program.

Product Overview

Your machine is not simply a conventional copier. It is a digital device capable of being used for copying, scanning and printing. If your needs change, your machine can be upgraded accordingly. Your machine will print/copy 50 color prints per minute and 65 black and white prints per minute. Your machine includes the following compon ents:

Document Handler

Up to 250 2-sided documents can be scanned at one time using the Document Handler. Documents from 8.5 "x5.5" to 11"x17" can be accommodate d.

Document Glass

This main area is located under the Document Handler and is used for scanning and copying documents. Documents should be placed face down on the glass and aligned with the tip of the registration arrow in the top left corner. The document glass can be used for bound originals, odd size documents or poor quality originals and accommodates document sizes up to a maximum of 11"x17".

Paper Trays 1 and 2

Trays 1 and 2 are identical. Each tray has a capacity of 520 sheets of 20lb paper. The trays are pulled out by the operator for loading. The trays accommodate paper weights from 17lb to 110lb and are fully adjustable for all stock sizes in the range 8.5"x5.5" to 11"x17". All stock types (pre-formatted paper, letterhead) can be used except for envelopes. Stock can be loaded either long or short edge feed (portrait or landscape).

Paper Tray 3 and 4

These trays are intended to be the primary feeder for the most commonly used stock. They have a large capacity to reduce the frequency of operator loading. Both trays are permanently set to feed only 8.5"x11", A4, or 7.25"x10.5" sized stock. They have a combined capacity of 2010 sheets of 20 lb bond paper. The trays are pulled out for operator loadi ng .

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Bypass Tray

The Bypass Tray is a paper tray on the left hand side of your machine and can be folded away when not in use. It accommodates all types of stock in a range of sizes between 4.0"x6.0" and 13"x19" and has a capacity of approximately 250 sheets of 20lb paper or a maximum stack height of 0.4". The tray accommodates paper of weights between 17lb to 300gsm. Stock can be loaded either long or short edge feed (portrait or landscape). When lowered, the Bypass Tray can be extended to support longer length stock.

Catch Tray

The Simple Catch Tray can hold up to 500 sheets of paper. The Offsetting Catch Tray option allows each set or stack to be offset from the previous to enable easy separation.

Advanced Finisher

This output device provides a wide range of finishing options. The Right Top Tray is used for stacked output, and can receive up to 500 sheets of paper. The Right Bottom Tray is used for offset and/or stapled output, and can hold up to 1500 sheets. Both trays can be used for hole punched output (optional).

Professional Finisher (with Booklet Maker)

This output device provides a wide range of finishing options. The Right Top Tray is used for stacked output, and can receive up to 500 sheets of paper. The Right Center Tray is used for offset and/or stapled output, and can hold up to 1500 sheets. Both trays can be used for hole punched output (optional).The Bottom Finisher Tray is used for receiving saddle-stapled booklets.

Networking Facilities

Your machine can be installed on your company or local network, enabling you to scan from the machine and to print from your desktop workstati on.

Convenience Stapler Kit

This kit enables manual stapling of document sets (up to 50 pages) at the machine.

Network Scanning

Used to scan an original document and convert it into an electronic file. The file can be distributed and stored in a variety of ways. You can access the file from your desktop for further processing or inclusion in your document. This kit also includes Scan to E-mail, which allows you to send your scanned images to any valid E-mail address.

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Hole Punch Option Kit

This kit enables the additional finishing capability of hole punching to the Advanced Office Finisher or Professional Finisher (with Booklet Maker).

Auxiliary Interface Device

This kit enables the use of a third party accounting device such as a card swipe or coin operated unit to control the use of print, copy and scan functions.

Consumables

There are several Consumables included in your machine. The machine will inform you when you need to order a new module and when to install it.

Drum Cartridges

The Drum Cartridges will provide approximately 30,000 images. The machine display and this documentation will enable you to successfully install the new cartridges so you do not have to wait for a service call.

Toner Cartridges

The toner cartridges will provide approximately 15,000 prints at 6% area coverage. Supplied with the toner cartridge is the waste toner container.

Fuser

The fuser will provide approximately 100,000 prints or copies. Waste Toner Containe r The waste toner container will need changing after approximately 30,000 prints or copies at 6% area coverage.

Charge Corotron

The machine display and this documentation will enable you to successfully install the new Charge Corotron so you do not have to wait for a service call.

Control Panel

The Control Panel is divided into four areas: Touch Screen, Pathway buttons, Keypad and Feature buttons. The touch screen allows you to select all the available programming features. It also displays fault clearance procedures and general machine information. The actual touch screen will vary depending on the pathway buttons selected and the options available on your machine. The touch screen also displays important messages about the current condition of the machine, no matter what pathway has been selected.

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Power On

Ensure that your machine is connected to a suitable power source and that the power cord is fully plugged in to the electrical outlet. Press the power switch to turn your machine on. The entire powering up process

- to power on and complete a self test - takes less than 3 minutes. Certain functions of the machine, e.g. copying, will be available before other functions e.g. printing.

Power Off

Press the power switch to turn your machine off. The machine will begin a controlled power down sequence. The machine remains on for approximately 30 seconds before the power is terminated. If the Power Save option is selected, the machine will immediately enter low power mode. If there are any jobs in the queue, a second pop-up screen is displayed.

NOTE: To re-activate the machine when in this mode, touch a button on the

touch screen or the Power Save button.

Power Save Modes

Your machine has energy saver features which significantly reduce the power consumption during periods of inactivity. When your machine is in a power saver mode, the Power Saver indicator light is lit.

The Power Saver feature operates in two modes:

- Low Power Mode

- Sleep Mode

Low Power Mode

In this mode, the power to the Control Panel and Fuser is lowered to save power. The touch screen goes out, and the Power Saver button on the control panel lights. To use the machine, press the Power Saver button. The Power Saver button goes out to indicate that the Power Saver feature is canceled.

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Sleep Mode

In this mode, the power is lowered more than in the Low Power mode. The touch screen goes out, and the Power Saver button on the control panel lights. To use the machine, press the Power Saver button. The Power Saver button goes out to indicate that the Power Saver feature is canceled.

In both Low Power Mode and Sleep Mode the touch screen is blank and the Power Save indicator light is on. The machine is re-activated if the touch screen or any button on the control panel is touched, the Document Handler is loaded, a paper tray opened, a job is submitted to the print queue (fax receive or network print), or a fax or print job arrives in the print queue. The machine responds within one second and all the features are available within 30 seconds from Low Power Mode or 120 seconds from Power Save Mode.

NOTE: The machine will not exit Power Save Mode if a fax job arrives and

the fax enabled paper trays are e mpty. The job will be held in memory until either the control panel is touched or paper is loaded.

In addition to the power save modes your system administrator can enable Auto Off. This feature automatically switches your machine off, instead of entering Power Save Mode. As delivered, this feature is disabled. If enabled the machine automatically switches into Auto Off, 60 minutes after the machine has entered the Low Power mode. The factory default setting of 60 minutes is customer changeable within the range of 0 to 120 minutes. The Auto Off feature is NOT available for networked machines.

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Control Panel

Copy gives access to the copy screens. Job Status displays job progress information on the touch screen. Machine Status displays the current status of the machine on the touch screen. All Services allows access to the All Services screen, where different features

(copy, scan, etc.) can be selected. Review provides access to the Review screen. In this screen, you can check a

list of the status of copy and scan features whose settings have changed from the defaults.

Log In/Out provides password protected access to the System Administration menu used to adjust the defaults of the machine.

Clear All, if pressed once, resets the default settings and displays the first screen for the current pathway. If pressed twice, resets all the features to their machine default setting s.

Interrupt temporarily stops the current copy job to allow a priority job to be run. Stop temporarily stops the current job. Follow the message to cancel or resume

your job.

Start starts the job. # (Pound) indicates the dialing character or designates a group dial number. Clear deletes numeric values or the last digit entered.

The actual touch screen will vary depending on the pathway buttons selected and the options available on your machine. The touch screen also displays important messages about the current condition of the machine, no matter what pathway has been selected.

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Power On and Off

Ensure that your machine is connected to a suitable power source and that the power cord is fully plugged in to the electrical outlet.

Press the power switch to turn your machine on. The entire powering up process

- to power on and complete a self test - takes less than 3 minutes. Certain functions of the machine, e.g. copying, will be available before other functions e.g. printing.

Press the power switch to turn your machine off. The machine will begin a controlled power down sequence. The machine

remains on for approximately 30 seconds before the power is terminated. If the Power Save option is selected, the machine will immediately enter low

power mode. If there are any jobs in the queue, a second pop-up screen is displayed.

NOTE: To re-activate the machine when in this mode, touch a button on the touch screen or the Power Save button.

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Loading Paper

Specific instructions for loading paper can be found in the How To Load Paper and Media section of this document.

Hints and Tips

• There are 4 standard paper trays and 2 optional paper trays, designed to use a variety of paper and other media.

• The bypass tray and trays 1 and 2 are fully adjustable trays and can hold a variety of paper sizes.

• Trays 3 and 4 are high capacity feeders holding 8.5" x 11" or A4 paper sizes only.

• When a paper tray is opened, your machine assumes that more paper is to be loaded. Depending on the machine setup, the touch screen displays a pop-up window, giving the option to change the paper and its attributes, or load more of the same paper.

• Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams.

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Simple Copying

Before making copies on your machine, you need to determine what you want to copy and how many copies you want to make. In this section, you will learn the 6 simple steps to follow when making copies:

1. Load the documents

A choice of document input areas is available. These are:

• A Document Handler for multiple documents. Up to 250 documents can be scanned at one time using the Document Handler. Ensure the documents are of the same size, in good condition and all staples and paper clips are removed. Load the documents face up with the first page on top with the headings towards the back or left of the machine. Position the guides to just touch the edge of the documents.

• A document glass: Used to scan only one original at a time and suitable for any type of document up to a maximum size of 11"x17". Place the document face down, align with the top of the registration arrow near the upper left hand corner of the document glass. Lower the document handler.

2. Press the Copy button

Pressing the Clear All (AC) button once will cancel any previous screen programming selections. Press the Copy button and select the Basic Copying tab.

3. Select the Features

The features available on the Basic Copying tab are the ones used most often. They allow you to program the standard features for a copy job. On touching the button for the required feature, the button changes to blue. If a More... button is selected additional options for that feature become available.

4. Enter the Quantity

On your machine the maximum copy quantity is 9999. Use the numeric keypad to enter the number of copies. The number entered is displayed in the top right hand corner of the touch screen. To cancel an incorrect entry, press the C button and enter the correct quantity.

5. Press Start

Once you have pressed Start, each document is scanned once. A screen is displayed showing information about your copy job.

6. Identify your job in the Queue.

Press the Job Status button on the control panel to display the print queue. Your job will be displayed in the queue. If there are no jobs in the queue your job may have already been processed.

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Simple Network Scanning

In this section, you will learn the 7 simple steps to follow when Network Scanning:

1. Load your document.

2. Press the Network Scanning button. You may have to select the All Services button first.

3. Select the template.

4. Select the features.

5. Press the Start button.

6. If you need to change the scan settings, follow the instructions provided in your optional Network Controller Documentation.

7. Access your job Access the electronic version of the document at your workstation. The

electronic file is accessed from the file destination as specified in the template. Depending on the output format of the imaged file, use the appropriate softwar e to open the file. Press the Job Status button on the control panel to display the print queue. Your job will be displayed in the queue. If there are no other jobs in the queue your job may have already been processed.

NOTE: Network scanning is an optional feature and may not be available on

your machine.

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Machine Setup

Your machine is designed to enable machine and feature default set ti ng s to be customized to meet your requirements. This module identifies the key default settings that you can change to customize the machine for your convenience. Changing these settings will not take long to complete but will save you time when using the machine.

There are 2 steps to accessing the System Administration menu:

1. Select the Log In/Out button on the control panel.

2. Use the number keypad to enter the default password - 11111. Select Confirm on the touch screen.

NOTE: 11111 is the factory set default password. It is recommend that you

change this password.

Set Date and Time

Set the date format, either M/D/Y or D/M/Y or Y/M/D, and enter the correct date. Set the correct time using either the 12 or 24 hour clock. The current date and time are displayed on confirmation pag es and activity reports.

Reduce \ Enlarge Presets

When the More... button is selected on the Reduce/Enlarge area of the Basic Copying tab, the user is presented with a selection of Reduce/Enlarge options. These options are set using the Reduce/Enlarge Presets selection in the System Administration menu. Set the Reduce/Enlarge percentages to reflect your business needs.

Display Brightness

Depending on where your machine is located, you may wish to adjust the touch screen display in order to minimize glare and improve the touch screen readability. The touch screen display brightness knob is located on the left side of the Control Panel. Rotate the knob as required to adjust the touch screen display brightness.

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Productivity

The machine is a multifunction device with 4 digital functions combined into one sleek integrated system. It is designed to support large workgroups in different production environments, reducing operating costs while improving the production and manageme nt o f docume nts.

Your machine will print at 65 prints per minute. If need ed, you can even interrupt more time consuming jobs in the print queue and print your documents first. Your machine can print on a variety of stocks, standard or odd sized from

4.00"x6.00" to 13"x19" paper, to envelopes, transparencies and other special media. The paper stock can even be changed or loaded while printing from a different tray.

A variety of print and output options are available. You can print on both sides of the sheet and even request one of the document stapling options. In addition, the machine has a generous paper storage capacity with the High Capacity Feeder Options holding up to 4000 sheets of 8.5"x11" 20lb paper.

The user interface allows you to view the media and the corresponding paper tray. The user interface on the control panel notifies you when consumables need ordering and replacing. Easy to follow instructions, graphics and safety procedures are also provided on the user interface to guide you through the steps when replacing the consumables.

The machine scans your 1 or 2-sided originals and automatically reduces and arranges the images in the correct sequence. Fold the copy set in half to make the booklet and if required use the finisher to staple. The machine can scan documents while printing! You only need to scan a document once to make multiple copies, saving wear on your original documents.

Using the optional E-mail feature, you can e-mail paper documents as attachments. Users can also save e-mail addresses and phone numbers in the machine's online address book. A rate of 65 prints/minute - Can scan multiple documents using the Document Handler - Copy, print, and scan quality is crisp and clear

Flexibility: - Large paper supply, supports a variety of standard/odd sized media stock (e.g. envelopes, transparencies and other special media) - Scans standard/odd sized documents - Variety of print/output options available (e.g. collated, 2 sided, stapled, hole punched, covers, booklets, multi-up) - Upgrade your existing machine to include optional features, enabling your machine to grow as your requirements grow.

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Versatility: - True multitasking features through concurrent operations Scan while printing! - E-mail paper documents as attachments to the recipient's inbox

- Scan once, print many: saves you time - Settings can be customized according to users' needs

Ease of Use: - Setup and maintenance is simple and easy with industry standard connections - Easy management of queues such as print and scan jobs - Easy to replace consumables - Variety of offset outputs to help users find their prints quickly - A friendly, informative and intuitive user interface

And More! - Handles tasks with superior quality and functionality - A suite of software tools and services for system administrators and users that brings the power of the machine to the desktop - Online address book stores details such as e-mail addresses, etc...

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Specifications

This machine adheres to strict speci ficatio ns, appr ovals and certifications. These specifications show what the machine is desig ned to do. I f further specification information is required please contact your Xerox Representative.

Machine Configurations

All configurations include one each of the following:

• Duplexing Automatic Document Feeder

• Full Color Panel Touch Screen

• User Interface

• Bypass Tray

• Catch Tray

• 4 Standard Paper Trays

• Bustled Controller

Additional Finishing options are available

Machine Space Requirements

• Width: 73 in ches

• Depth: 67 inches

• Height: 53 inches

Additional Space Requirements are needed for additional finishers.

Machine Weight

• With User Interface and Catch Tray: Approximately 600lb.

• With User Interface, Catch Tray, and High Capacity Feeder:

Approximately 675lb.

• Advanced Finisher: add approximately 176lb.

• Professional Finisher: add appr ox i mately 233lb.

Accessibility

From the front and both sides

Print Speed from Paper Tray 1

DocuColor 250:8.5"x11" LEF: 65 ppm one-sided black and white, 50 ppm onesided color DocuColor 240:8.5"x11" LEF: 55 ppm one-sided black and white, 40 ppm onesided color

First Print Out Time

Black and White: 6.6 seconds maximum Color: 9.2 seconds maximum

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Warm-up Time

Cold Start: 150 seconds or less.

Document Handler

Capacity

250 sheets of 80 gsm paper

Document sizes

5.5"x8.5" to 11"x17"SEF or 5.5"x8.5" to 8.5"x11" LEF

Paper Weights

60 gsm - 200 gsm

Mixed Sizes

Yes - when selected on the user interface and the lead edges have the same dimensions (8.5”x11” LEF and 11”x17” SEF, 8.5”x11” SEF and 8.5”x14” SEF)

Size Sensing

Document sizes can be detected by sensors within the Document Handler.

Paper Supply

Trays 1 and 2

Capacity: 520 sheets of 20lb bond. Paper Weights: 17lb bond - 110lb index. Paper Sizes: 8.5"x5.5" LEF to 11"x17" SEF Auto Size Sensing: 5.5"x8.5" SEF, B5 SEF, A4 SEF, A4 LEF, 8.5"x11" SEF,

8.5"x11" LEF, 8.5"x13" SEF, 8.5"x14" SEF, B4 SEF, A3 SEF, 11"x17" SEF,

7.25"x10.5" LEF, 8"x10" SEF Media Type: Plain; Transparencies; Heavyweight 1; Heavyweight 2; Recycled; Coated 1; Coated 2; Labels 1; Labels 2; Custom

Bypass Tray

Capacity: 250 sheets of 20lb bond Paper Weights: 17lb bond - 300gsm. Paper Sizes: 4.0"x6.0" SEF to 13"x19" SEF Auto Size Sensing: B5 SEF, 8.5"x11" SEF, 8.5"x11" LEF, 8.5"x13" SEF, 8.5"x14" SEF, B4 SEF, A3 SEF, 11"x17" SEF Media Type: Plain; Recycled; Transparencies; Heavyweight 1; Heavyweight 2; Labels 1; Labels 2; Hole Punched; Tab Stock 1; Tab Stock 2; Coated 1; Coated 2; Custom

Tray 3

Capacity: 870 sheets of 20lb bond. Paper Sizes: A4 LEF, 8.5" x 11" LEF, 7.25" x 10.5" LEF

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DocuColor 240/250

Paper Weights: 17lb bond - 110lb index Auto Size Sensing: 8.5"x11" LEF, A4 LEF, 7.25"x10.5" LEF Media Type: Plain; Recycled; Transparencies; Heavyweight 1; Heavyweight 2; Labels 1; Labels 2; Coated 1; Coated 2; Custom

Tray 4

Capacity: 1140 sheets of 20lb bond. Paper Sizes: A4 LEF, 8.5" x 11" LEF, 7.25 x 10.5" LEF Paper Weights: 17lb bond - 110lb index Auto Size Sensing: 8.5"x11" LEF, A4 LEF, 7.25"x10.5" LEF Media Type: Plain; Recycled; Transparencies; Heavyweight 1; Heavyweight 2; Labels 1; Labels 2; Coated 1; Coated 2; Custom

Optional High Capacity Feeder

Capacity: 2000 sheets of 20lb bond. Paper Sizes: A4 LEF, 8.5" x 11" LEF, 7.25" x 10.5" LEF Paper Weights: 17lb bond - 110lb index Media Type: Bond; Punched; Plain; Letterhead; Pre-printed

Output Modules

Simple Catch Tray

Capacity: approximately 500 sheets of 20lb bond. Tray Full Detection: No

Offsetting Catch Tray

Capacity: approximately 500 sheets of 20lb bond Tray Full Detection: Yes

Advanced Finisher

Capacity top tray: approximately 500 sheets Capacity lower tray: 3000 sheets of 20lb bond 8.5" x 11" size Paper Sizes: 4"x6" SEF to 12"x19" SEF Paper Weights: 17lb bond - 110lb index Stapling: 50 sheets of 24lb bond Staples: 5000 per cartridge Hole Punch: 2/4 hole or 2/3 hole punch option

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DocuColor 240/250

Professional Finisher (with Booklet Maker)

Capacity top tray: approximately 500 sheets Capacity lower tray: 1500 sheets of 20lb bond 8.5" x 11" size Paper Sizes: 4"x6" SEF to 12"x19" SEF Paper Weights: 17lb bond - 110lb index Stapling: 50 sheets of 24lb bond Staples: 5000 per cartridge Hole Punch: 2/4 hole or 2/3 hole punch option Booklet Making: Bi-folded booklets(5 sheets maximum), or Saddle-stitched and Center-folded booklets(15 sheets maximum)

Electrical Specifications

North America

Voltage: 120 VAC plus/minus 10% Frequency: 50/60 Hz plus/minus 3% Power Consumption: 2.112 KVA maximum

Europe

Voltage: 220-240 VAC plus/mi nus 10% Frequency: 50/60 Hz plus/minus 3% Power Consumption: 2.2 KVA maximum

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DocuColor 240/250

Legal and Safety

This section contains important legal and safety information, and explains the procedures you should use in order to avoid damage to you or your machine. They also identify and explain the legal and safety regulations that apply to this machine.

Safety Notes

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environme ntal stand ar ds. Pl ease r ead the fol lowing instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety testing and performance of this product have been verified using Xerox materials only. WARNING: Any unauthorized alteration, which may include the

addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized local dealer for more information.

Warnings

Follow all warnings and instructions marked on, or supplied with the product. This WARNING Mark alerts users to areas of the product where there is the possibility of personal injury. This WARNING Mark alerts users to areas of the product where there are heated surfaces which should not be touched.

WARNING: This product must be connected to a protective earthing

circuit. This product is equipped with a 3-wire type plug, provided with a protective earthing pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an earthed adapter plug to connect the product to a power source receptacle that lacks an earth connection terminal.

This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your local power company.

Disconnect Device

Use the power cord to disconnect this product. To remove all electrical power to the product, disconnect the power cord from the power receptacle.

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DocuColor 240/250

Electrical Safety

Use only the power cord supplied with this equipment. Plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician. This equipment is to be used on a 120V, 20A branch circuit. If this machine needs to be moved to a different location, contact a Xerox service representative or your authorized local representative or service support organization. Improper connection of the equipment-grounding conductor can result in electrical shock. Do not place this equipment where people might step on or trip on the power cord. Do not place objects on the power cord. Do not override or disable electrical or mechanical interlocks. Do not obstruct the ventilation openings. Never push objects of any kind into slots or openings on this equipment. If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem.

- The equipment emits unusual noise or odors.

- The power cord is damaged or frayed.

- A wall panel circuit breaker, fuse, or other safety device has been tripped.

- Liquid is spilled into the copier/printer.

- The equipment is exposed to water.

- Any part of the equipment is damaged. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. This equipment should not be placed in a built-in installation unless proper ventilation is provided. Please contact your Authorized local dealer for further information. Never locate the equipment near a radiator or any other heat source. Do not put your hands into the fuser area, located just inside the exit tray area, as you may be burned. Do not use pressurized air-spray cleaning aids on or in this equipment. Some pressurized air-spray containers contain explosive mixtures and are not suitable for use in electrical applications. Use of such cleaners can result in a risk of explosion and fire.

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DocuColor 240/250

Operator Accessible Areas

This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards.

Maintenance

Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not carry out any maintenance on this product, which is not described in the customer documentation. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service. Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user documentation.

Cleaning your Product

Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may results in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances.

Ozone Safety

This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets, please contact your authorized local dealer or Service Provider.

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DocuColor 240/250

Safety Standards

This Xerox product is safety certified by Underwriters Laboratories Incorporated to Standards UL60950-1, first edition, and CSA International CAN/CSA C22.2 No.60950-1-03. Regulatory Information FCC Part 15 This equipment has been tested and found to comply with the limits for a Class "A" digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the use r will be required to correct the interferences at their own expense. Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment. ICES-003 This Class "A" digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe "A" est conforme à la norme NMB-003 du Canada.

WARNING: Shielded cables must be used with this equipment to

maintain compliance with FCC regulations.

Regulatory Information for Radio Frequency Identification (RFID) System Device This product generates 13.56 MHz using an Inductive Loop System as a Radio Frequency Identification system device (RFID). This system is certified in compliance with European Council Directive 99/5/EC and applicable local laws or regulations as applicable.

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DocuColor 240/250

Illegal Copying

USA

Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.

• Obligations or Securities of the United States Government, such as:

- Certificates of Indebtedness

- Coupons from Bonds

- Silver Certificates

- United States Bonds

- Federal Reserve Notes

- Certificates of Deposit

- National Bank currency

- Federal Reserve Bank Notes

- Gold Certificates

- Treasure Notes

- Fractional Notes

- Paper money

- Bonds and obligations of certain agencies of the government, such as FHA

- Bonds (US Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)

- Internal Revenue Stamps (If it is necessary to copy a legal document on which there is a cancelled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

- Postage Stamps, canceled or uncanceled (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 1 1/2 times the linear dimensions of the original.)

- Postal Money Orders

- Bills, checks, or drafts for money drawn by or on authorized officers of the United States

- Stamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress

• Adjusted compensation Certificates for veterans of the World Wars

• Obligations or Securities of any foreign government, bank, or corporation

• Copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21)

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DocuColor 240/250

• Certificates of Citizenship or Naturalization. (Foreign naturalization certificates may be photographed.)

• Passports (Foreign passports may be photographed.)

• Immigration papers

• Draft Registration cards

• Selective Service Induction papers which bear any of the following information:

- Registrant’s earnings or income

- Registrant’s dependency status

- Registrant’s court record

- Registrant’s previous military service

- Registrant’s physical or mental condition

NOTE: Exception: US Army and Navy discharge certificates may be photographed.

• Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of such Department or Bureau)

WARNING: Copying of the following is also prohibited in certain states: automobile licenses, driver’s licenses, and automobile Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney.

Canada

Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Current bank notes or current paper money

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4.The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law.

5.Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen's Printer for Canada, or the equivalent printer for a province).

6.Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada.

7.Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada.

8.Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof.

9.Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner.

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DocuColor 240/250

The above list is provided for your convenience and assistance, but it is not allinclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

Laser Safety

This product complies with safety standards and is certified as a Class 1 Laser product under the Center for Devices and Radiological Health (CDRH) of the US Food and Drug Administration (FDA) implemented regulations for laser products. This product complies with FDA 21 CFR 1010 and 1040 (Laser Safety). These regulations apply to laser products marketed in the United States. The label on the machine indicates compliance with CDRH regulations and must be attached to laser products marketed in the United States. This product does not emit hazardous laser radiation. CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous exposure of laser light. Since radiation emitted inside this product is completely confined within the protective housing and external covers, the laser beam cannot escape from the machine during any phase of the user operation. This product contains laser warning labels. These labels are intended for use by Xerox Service Representatives and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas inside these covers. Environmental Compliance

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DocuColor 240/250

ENERGY STAR

Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Low Power Mode from the last copy/print out, set at 15 minutes. The time to switch to power save (auto off/sleep) mode is set at 60 minutes from the last copy/print out. A more detailed description of these modes, together with instructions on changing the default times to suit your work pattern, can be found in Tutorial, Machine Administration, Power Save Mode of this electronic customer documentation. As an ENERGY STAR partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union, and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machines, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain, and long-term changes to the climate by decreasing the emissions that result from generating electricity. Environmental Choice Terra Choice Environmental Services, Inc., of Canada has verified that this Xerox product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment. As a participant in the Environmental Choice program, Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency. Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press, and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choic e has more tha n 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products. Product Recycling and Disposal Xerox operates a worldwide equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html If you are managing the disposal of your Xerox Product, please note that the product contains lead, mercury and other materials whose disposal may be regulated due to environmental considerations. The presence of lead and mercury is fully consistent with global regulations applicable at the time the product was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org

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DocuColor 240/250

How To…

How To Network Scan

1. Before you start any job always make sure that you cancel any selections made by a previous user by pressing the AC (Clear All) button.

2. Remove any staples and paper clips from your documents and ensure that the documents are in a good condition.

3. Load the documents in the Document Handler long edge feed and in order (1,2,3...) with page 1 face up on top.

4. Slide the document guide against the edges of the documents.

Touch the Network Scanning button on the touch screen. You may need to touch the All Services button on the Control Panel first .

5. Select the template that contains the destination and other settings required for your scan job from the template list on the touch screen. Contact your system administrator if none of the templates have been set up.

6. If you need to change the scan settings, follow the instructions provided in your optional Network Controller documentation.

7. Touch the Start button on the Control Panel.

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DocuColor 240/250

How To Print

When you select Print from the File menu of your application a print dialogue box will be displayed.

1. Select your machine from the Printer list. The default name of the printer is Xerox DocuColor 250 but your System Administrator may have customized the name to help you locate the machine. If you are unsure, ask your System Administrator.

2. Select the Properties button to open the printer properties dialogue box.

NOTE: The printer properties dialogue window will va ry according to the driver you are using and the user interface selected. The major features and options will be available on all drivers but there are some differences.

3. When you have made all your selections in the properties window select OK.

4. Select the number of prints or sets of prints you require and then select OK. Your job will now be sent to the printer.

Your job will be delivered to the output tray.

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DocuColor 240/250

How To Load Paper and Media

Loading Paper Trays 1 and 2

Trays 1 and 2 can take 520 sheets of 20lb from 8.5"x5.5" to 11"x17" paper in a variety of different media stock. The following procedure shows you how to load Tray 1 with 8.5"x11" paper.

1. Fan the sheets before loading them into the tray. Register the stack of paper against the left side of the tray. Paper must not be loaded above the maximum fill line.

2. Move the right guide to touch the paper stack.

3. Move the front and rear guides to just touch the edges of the paper stack.

If enabled by your System Administrator, the Paper Tray settings screen may be displayed on the touch screen. Alternatively, you can change the Paper Size and Paper Type by touching the All Services button on the control panel, then selecting Setup Menu and Paper Tray Attributes on the touch screen.

The Paper Type screen allows you to select the paper type (Heavyweight, Transparency, Tabs, Hole Punched, etc.) from a list of available paper types. If enabled by your System Administrator, the Paper Type screen may also allow you to specify the color of the paper loaded into the tray. After you have made your Paper Type selection (and Paper Color selection, if applicable), touch the Save button.

These paper trays automatically detect the dimensions of standard sized paper. For standard paper sizes, you will not need to change the Paper Size settings. However, you will need to specify a Paper Size value if you load a nonstandard paper size.

The Paper Size screen allows you to specify the size of the paper you load into the paper tray. The Auto Size Detect option allows standard sized paper loaded in the trays to be automatically detected by the machine.

The Variable Size screen allows you to specify the exact size of the paper you load into the paper tray. You can use the arrow buttons on the touch screen to change the X and Y dimension values for the paper you load. After you have changed your Paper Size information, touch the Save button.

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DocuColor 240/250

Loading Paper Trays 3 and 4

Trays 3 and 4 can contain 8.5"x11", A4, or 7.25" x 10.5" long edge feed paper only. Tray 3 can take 870 sheets of 20lb bond paper. While Tray 4 can take 1140 sheets of 20lb bond paper.

Both trays are loaded in the same way. The following procedure shows you how to load Tray 3.

1. Fan the sheets before loading them into the tray. Place the paper tightly against the left-hand side of the tray. Paper must not be loaded above the maximum fill line.

2. Gently close the paper tray.

3. On closing the tray the elevator raises the paper stack ready for use.

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DocuColor 240/250

Loading paper in the Bypass Tray

The bypass tray can hold up to 250 sheets of 20lb bond, from 4.0"x6.0" to 13"x19" paper in a variety of different media stock. This procedure shows you how to load transparencies into the bypass tray.

1. Fan the sheets before loading them into the tray.

2. Register the stack of paper or media against the front of the tray.

3. The paper or media must not be loaded above the maximum fill line.

4. Move the front and rear guides to just touch the edges of the stack.

Whenever media is loaded into the bypass tray the machine may ask if you have changed the size or the type of media.

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DocuColor 240/250

Loading Paper in the High Capacity Feeder

The HCF can hold up to 2000 sheets of 8.5" x 11" 20lb bond. This procedure shows you how to load paper into the High Capacity Feeder.

1. Register the stack of paper or media against the front right side of the paper tray. The paper or media must not be loaded above the maximum fill line.

2. Move the paper guide to just touch the edges of the stack.

This paper tray automatically detects the dimensions of standard sized paper. For standard paper sizes, you will not need to change the Paper Size settings. However, you will need to specify a Paper Size value if you load a non-standard paper size.

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DocuColor 240/250

How to Perform Maintenance

Instructions for performing maintenance procedures are available in the Maintenance section of this document.

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DocuColor 240/250

Tutorials

Copy

Simple Copying

Before making copies on your machine, you need to determine what you want to copy and how many copies you want to make. In this section you will learn the 6 simple steps to follow when making copies:

1. Load the documents

• The Document Handler for scanning multiple documents. Up to 250

documents can be scanned at one time using the Document Handler. Ensure the documents are of the same size, in good condition and all staples and paper clips are removed. Load the documents face up with the first page on top with the headings towards the back or left of the machine. Position the guides to just touch the edge of the documents.

• The Document Glass for scanning only one original at a time and

suitable f or any type of docum ent up to a maximum size of 11"x17". Place the document face down, align with the top of the registration arrow near the upper left hand corner of the document glass. Lower the document handler.

2. Press the Copy button Press the Copy button and select the Basic Copying tab. Pressing the Clear All (AC) button once will cancel any previous screen programming

selections.

3. Select the Features

4. Enter the Quantity

5. Press Start

Once you have pressed Start, each document is scanned once. A screen is displayed showing information about your copy job.

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DocuColor 240/250

6. Identify your job in the Queue.

Press the Job Status button on the control panel to display the print queue. Your job will be displayed in the queue. If there are no jobs in the queue your job may have already been processed.

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DocuColor 240/250

Loading Documents

Using the Document Handler

The Document Handler will accept most types of documents. They must be loose leaf, of normal thickness, between 8.5" x 5.5" and 11" x 17" in size and in good condition.

The document input tray can take up to 250 documents at a time. If your document has more than 250 pages then use the L arge Volume Document feature on the Job Assembly tab. As a general rule, load your documents face up in the same orientation as the copy paper. However, if this is not possible the machine will automatically rotate the image for you.

The machine will detect the size of the documents, this means that you can either:

1. Select Auto% Reduce/Enlarge and a specific copy paper size. The image will be modified to fit the selected paper or

2. Select a specific Reduce/Enlarge ratio and Auto Paper Supply. The machine will select the same size of paper. When you press the START button the document will be scanned once only and stored in memory. If the document is 2-sided, the Document Handler will automatically turn it over so that both sides are scanned.

Loading Mixed Size Originals

The Document Handler can even feed documents containing different size pages. However, the top left corners of the original documents must be aligned in the document handler.

The mixed size originals feature is switched on by selecting the Scan Options tab, then touching the Mixed Size Originals button.

The machine will detect the size of the documents. This means that you can either:

1. Select Auto% Reduce/Enlarge and a specific copy paper size and the image will be modified to fit the selected paper or

2. Select the 100% Reduce/Enlarge ratio and Auto Paper Supply and the machine will automatically make copies that are the same size as the originals.

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DocuColor 240/250

Using the Document Glass

The Document Glass can be used to copy most documents but is most frequently used for the more unusual document. Some examples are: bound or stapled documents, any size up to 11" x 17", heavyweight or lightweight, very shiny, glossy, damaged, torn or crumpled document s.

With the exception of bound originals, simply place the document face down on the documen t glass and register it to the left rear corner. Close the document handler.

There are numerous options for copying bound originals that are described in the Bound Originals section later in this section.

The machine can detect the size of the document if it is a standard size. If the document is not a standard size the machine will not know what size it is. This does not matter if you select a specific reduction/enlargement and also select a specific paper tray. However, you can tell the machine the size of the document if you want to use the Auto features.

To input the size of the document select the Scan Options tab and the Original Size button.

The Original Size screen allows you to select a standard paper size from the options shown. You can also select the Auto Size Detect option, which enables automatic detection of scanned paper sizes. When you have input the size of your document, you can use the auto reduce/enlarge or the auto paper supply features. So, for example, you can auto enlarge your document to fit a specific size of paper.

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DocuColor 240/250

Scanning Bound Originals

Bound originals can be placed on the document glass to make single-sided or two-sided copies. The bound original should be placed face down and registered to the rear left corner of the document glass. Align the top of the bound original against the rear edge of the document glass.

Various options are available when copying from bound originals. To access these options, select the Scan Options tab and then the Book Copying button.

The Book Copying screen allows you to copy the left page then right, the right page then left, or the top page then bottom.

Once you select a Book Copying option other than Off, you can make further selections, including options to copy:

• Both Pages

• Left Page Only

• Right Page Only

You also have the option to use the Binding Erase feature, which deletes the shadow from your copies that is caused by the center binding. When you have saved your selections, apply a light pressure to the spine of the document and press the Start button.

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DocuColor 240/250

You can make 2-sided copies from 2 pages of a bound original. This feature allows you to assign pages when making copies of a bound original so that the copied pages face each other in the same way as the bound original.

The 2 Sided Book Copy options are similar to the Book Copying options.

• Right page

• Left page

• Both pages

Once you select a 2 Sided Book Copying option other than Off, you can access the Start Page and End Page options.

You will be required to select a start page (either left or right) and an end page (either left or right) for your 2 Sided Book Copying job. When you have saved your selections, apply a light pressure to the spine o f the docume nt and press t he Start button.

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DocuColor 240/250

2 Sided Copying

The machine provides options to make one or two-sided copies from one or twosided originals using either the Document Handler or the document glass. The two-sided option enables you to select your output in book or calendar orientation.

The 2 Sided Copying options can be accessed on the Basic Copying tab.

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DocuColor 240/250

The 2 Sided Copying options are shown below.

Use the 1>1 option if your originals are printed on one side and you want single- sided copies.

Use the 1>2 option if your originals are printed on one side and you want twosided copies.

Use the 2>2 option if you want to make two sided copies from two-sided originals.

Use the 2>1 option if you want to make one-sided copies from two-sided originals.

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DocuColor 240/250

Reduction/Enlargement

The Reduce/Enlarge feature provides a variety of reduction and enlargement options to adjust the size of the output image. Originals can be enlarged or reduced by between 400% and 25%.

Various automatic and pre-set selections are available to help you choose the most common reductions or enlargements, while a custom setting enables you to select the ratio that suits your requirements.

The most common selections are displayed in the Reduce/Enlarge area on the Basic Copying tab.

The 100% selection produces an image on your copy exactly the same size as the image on your original document.

The Aut o % selection proportionally reduces or enlarges the image so that it will fit onto your chosen paper. If this option is selected you must also select a specific paper tray.

The Preset % buttons can be customized by your Administrator to display the reduction ratios that you most frequently use.

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DocuColor 240/250

The More… button on the Basic Copying tab opens a new window to more reduce/enlarge options.

All of the Preset % options will reduce or enlarge the image by the same ratio in both directions so that the image gets bigger or smaller but the proportions remain the same. Selecting the Copy All button causes the document to be copied at a slightly reduced size to prevent image loss at the edge of the original.

The Variable % feature allows you to enter any reduction/enlargement percentage for copying. Use the touch screen keypad buttons to enter a percentage value from 25% to 400% in 1% increments.

The Independent X-Y% option allows you to specify different height and width ratios to scale the height and width independently.

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DocuColor 240/250

Image Quality

Your machine can enhance the quality of your output using the image quality features. This includes features such as setting the machine to suit the type of input, controlling the lightness, darkness and sharpness of the image and removing any unwanted parts of the image. These features are accessed from the Image Quality tab.

Original Type

The Original Type feature provides a convenient way to enhance the quality of your output based on the type of original images you are copying.

You can select the Original Type button on the Image Quality tab.

Auto sets the output color of the Basic Copying tab according to the document type preset in the System Administration mode.

Text and Photo is for use if your original is from a magazine or other source that contains high quality photographs with text. This setting produces better pictures, but slightly reduces sharpness for text and line art.

Text is for use if your original contains only text or line art. The result is sharper edges for the text and line art.

Photo is specifically designed to copy photographs or magazine pictures without any text or line drawings. This option prevents faint reproduction of colors. The Photo option allows you to further define your original photo as Halftone, Photograph, or Xerographic Copy.

The Map setting can be used for making copies of documents that have text on colored backgrounds such as maps.

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Lighten / Darken

The Lighten/Darken feature enables you to lighten or darken the image on your copy.

Press the left arrow button to darken the copy, for example, from light originals such as pencil images. Press the right arrow button to lighten the copy, for example, to copy more details from dark areas in the original or to suppress the lines from pasted or newspaper originals.

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Image Quality Presets

When you choose an Image Quality Preset option, an entire group of associated image quality settings are adjusted to meet your required output.

NOTE: If other image quality settings are changed after selecting an

Image Quality Preset option, the Image Quality Preset will return to the default setting.

The Image Quality Presets screen can be accessed by touching the appropriate button on the Image Quality tab.

The Normal settings causes the Auto Exposure, Lighten/Darken, Contrast, Sharpness/Color Saturation, Color Shift, and Color Balance levels to return to their default settings.

The Lively setting raises the color saturation to produce fresher images. The Bright setting produces images that have a brighter appearance and

enhanced contrast. The Warm setting produces colors that have a slightly low density with more

dominant reds. The Cool setting produces blue colors more clearly. The Background Suppression setting reduces or eliminates any background

caused by colored paper or newspaper originals. The Auto Contrast setting sharpens the image by adjusting the brightness and

hue of the original. Once you have made an Image Quality Preset selection, touch the Save button.

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Contrast

The Contrast feature controls the differences between the image densiti es on the copy and enables you to compensate for a document that has too much or too little contrast on the image. The Contrast feature is accessed by selecting the Lighten/Darken/Contrast button on the Image Quality tab.

The Contrast options are highlighted below.

The lower contrast settings reproduce more detail in light and dark areas of the original while higher contrast settings produce more vivid blacks and whites for sharper text and lines but less detail in pictures.

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DocuColor 240/250

Auto Exposure

The Auto Exposure feature is accessed from the Image Quality tab.

The Auto Exposure screen is shown below.

Selecting the On button will cause the background of documents such as newspapers and colored paper documents to be erased.

NOTE: The Auto Exposure option is not available when the Original

Type option is set to Photo.

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DocuColor 240/250

Gloss Level

The Gloss Level feature is accessed from the Image Quality tab.

Selecting the Normal button enables the default settings for output quali ty. Selecting the Enhanced button will add a glossy touch to your output. This option will cause a decrease in printing speed.

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DocuColor 240/250

Output Format

Booklet Creation

The Booklet Creation feature enables the production of booklets or multi-page copies from 1 or 2-sided originals. The machine will scan you r originals and automatically reduce and arrange the images in the correct sequence on your selected copy paper so that a booklet is created when the copy set is folded in half.

The Booklet Creation options are accessed by touching the Booklet Creation button on the Output Format tab. You can choose left, top, or right binding options, and you can specify no covers, blank covers, or printed covers for your booklet. When you have made your selection you must select Save so that you can program any other features you may require from the control panel.

Depending on your finisher, you may also have the option to choose from the following Finishing selections:

• No Finishing

• Folded

• Folded and Stapled

These features are accessed by touching the Finishing button on the Booklet Creation screen.

In addition to finishing, you can also include a Binding Shift, or create Subsets (sub-dividing a large booklet into subsets) on the Booklet Creation screen.

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DocuColor 240/250

Covers

The Covers feature allows you to automatically add covers to your copied sets using stock from a different tray. For example you can add colored stock, card or transparencies to your copied sets to add a professional finish to your copy job. There are numerous cover options, including:

• Front only

• Back only

• Front and Back

• Covers can be printed inside and out

Select the paper tray you want to use for the main body of the copies. The Covers feature is not available if the Auto paper supply option is selected. Then load the cover stock into another paper tray. As a rule, load your cover stock in the same orientation as the paper you are using for the body of your copies.

This feature can be accessed by touching the Covers button on the Output Format tab. The Covers screen is shown below.

Once you have selected your Front and Back Cover options, select the Paper Tray Settings button. From this screen you can select the tray that contains the cover stock.

Save all the selections you have made and the machine will be enabled to a dd covers to your copy job.

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DocuColor 240/250

Multiple Up

The Multiple-up feature is ideal for handouts, storyboards or for archival purposes. Multiple-up allows the scanning of up to 8 independent images to fit onto one sheet of paper. Your machine will reduce or enlarge the images as needed, to display them either in landscape or portrait orientation on one page, based on the paper supply selected.

Multiple-up is not available if the Auto paper supply option is selected. The Multiple-up options are accessed from the button on the Output Format tab.

The Multiple Up screen is shown below.

You can simply touch the number of images you want printed on each sheet from 1 Up to 8 Up - on the Multiple Up screen. You can also select the Image Order and Original Orientation options on this screen. When you have made your selections you must select Save so that you can program any other features you may require from the control panel.

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DocuColor 240/250

Transparency Separators

When making a set of transparencies you can insert a divider between each transparency in order to make it easier to manage your presentation slides. This option is reached from the Output Format tab on the touch screen. Transparency Separators are not available if the Auto Paper Supply option is selected.

The Transparency Separators screen is shown below.

When you select the No Separators option, your transparencies will be delivered to the output destination without a blank sheet of paper separating each transparency.

When you select the Blank Separators option, your transparencies will be delivered to the output destination with a blank sheet of paper separating each transparency.

The Blank Separators and Distribution Sets option will insert a blank sheet of paper between each printed transparency. In addition, a distribution set of copies will also be printed on the stock you specify using the Paper Tray Settings button.

When you select the No Separators and Distribution Sets option, the transparencies will be produced without separators. However, a distribution set of copies will be printed on the stoc k you sp ecify using the Paper Tray Settings button.

The system selects the highest priority tray for the separator stock. Selecting the Paper Tray Settings button allows you to change the separator stock selection.

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Poster

The Poster feature allows you to create a large poster by pasting together copies spread over multiple sheets. Copies are provided with a paste margin so that they can be pasted together.

You can access the Poster button on the Output Format tab.

The Poster screen is shown below.

The Output Size button allows you to choose from a list of preset output poster sizes. The Enlargement % button allows you to enter specific height and width percentage values (from 100% to 400%) for your final poster size.

NOTE: Be sure to touch the Save button after you have made your

enlargement selection.

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Repeat Image

The Repeat Image feature allows you to copy a single image multiple times onto one page. Repeat Image is not available if the Auto paper supply option is selected.

Access the Repeat Image feature by selecting the Output Format tab, then touching the Repeat Image button. The Repeat Image screen is shown below.

The Repeat Image feature provides you with the following two output options:

Auto Repeat

When you select Auto Repeat, the machine automatically sets the number of images per page according to the document size and paper size, and then repeatedly copies the document image onto the paper. Copies cannot be made when the document image is larger than the specified paper size.

Variable Repeat

When you s elect Variable Repeat, you can specif y the number of times t o repeatedly copy the image along each of the long and short sides of the paper. You can specify from 1 to 23 repeats along the short side (Y) and from 1 to 33 repeats along the long side (X).

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Annotation

The Annotation option allows you to add stamp, date, and page number information to your copied output.

You can access the Annotation feature by selecting the Output Format tab and the Annotation button.

The Annotation screen, shown above, allows you to access three separate options:

• Stamp

• Date

• Page Number

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The Stamp Screen

You can select one of eight existing stamped messages to be printed on the first page or all pages of your copied sets. You can also change the position and appearance of the stamped message using the Position and Detailed Settings buttons.

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The Date Screen

You can also make copies with a Date printed on the first page of the copied set, or you can choose to have the date printed on all of the pages in the copied set. The printed date is the date that the copies are made. You can also change the position and appearance of the date using the Position and Size buttons.

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The Page Number Screen

You can add an independent Page Number to one or many copied pages. You can also change the position, style, and appearance of the page number using the Position, Style, and Size buttons.

After making any annotation selections, be sure to touch the Save button to store your settings

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Watermark

The Watermark option allows you to add a lightly printed control number or a text message to copied output. This feature can be used to help track confidential documents. For example, you can use sequential numbering to associate distribution copies with specific recipients.

You can access the Watermark feature by selecting the Output Format tab and the Watermark button.

The Watermark screen, shown above, allows you to access four separate watermark options:

• Control Number

• Text

• Date and Time

• Serial Number

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The Control Number option allows you to input a Start Number that will be printed on each document set. For example, if you select "1' for the Start Number, the number "1" will be printed on the first set of documents, the number "2" will be printed on the second set, and so on.

You can select one of three existing text messages to be printed on one page or many pages. You can choose from the following text messages:

• Copy Prohibited

• Copy

• Duplicate

Selecting the Date and Time option will cause the date and time to be printed on each copy.

Enabling the Serial Number option allows you to make copies with the machine's Serial Number printed on each page. This feature is useful if you want to track the copies coming from a certain machine.

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Tab Margin Shift

The Tab Margin Shift option allows you to copy images from a document onto tabbed stock.

NOTE: Only Tray 5 (Bypass) can be used with the Tab Margin Shift

option. Load the paper into Tray 5 with the side to be copied facing up and with the tabbed edge trailing.

You can access the Tab Margin Shift feature by selecting the Output Format tab and the Tab Margin Shift button. You have the option to copy the entire original document onto the tabbed stock, or you can choose to copy only the edge of the original document onto the tabbed stock.

The Tab Margin Shift screen, shown above, allows you to access two image shifting options:

• The Shift to Tab option will print the edge of the origin al document image onto the tab of the tabbed stock. You can change the amount of shift required by using the Shift Value arrow keys on the touch screen.

• The Shift All option will print the entire original document image onto the tabbed stock. You can change the amount of shift required by using the Shift Value arrow keys on the touch screen.

For both shift options, you can specify the Tab Stock Size and Tab Stock Type using the buttons on the touch screen.

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Output Orientation

The Output Orientation option allows you to select whether copies are output facing up or facing down. You can access the Output Orientation feature by selecting the Output Orientation button on the Output Format tab.

The Output Orientation screen is shown below.

Selecting the Auto button automatically determines whether the copies should be output face up or face down.

Selecting the Face Up button causes all output to be delivered face up, with the first page on top of the output stack.

Selecting the Face Down button causes all output to be delivered face down, with the first page on the bottom of the outpu t stack.

The Face Up Reverse Order button causes all output to be deliv er ed face up, with the last page on the top of the output stack. This setting may not be available, depending on how your system administrator configures the machine.

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Folding

Depending on your finisher configuration, you can access the Folding button on the Output Format tab.

The Folding screen allows you to select folding options for your copied output.

The None button disables all f olding options. The Bi-fold button allows you to fold your copies in half.

The Print Inside button folds the output so the image is printed on the inside of the folded copies. The Print Outside button folds the output so the image is printed on the outside of the folded copies.

NOTE: Be sure to touch the Save button after you have made your

folding selection.

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Job Assembly

Build Job

Use this feature to build a job that requires different settings for each page, or a segment of pages. For example, if a document set consists of...

• some pages with text and some with photos

• some pages double sided and some single sided

• various sized originals

• more than 250 pages

You can select the appropriate settings to be applied to individual pages or segments of a completed job. First split the document into sections for individual programming. Switch on Build Job by selecting the Job Assembly tab, the

Build Job button and the On button. To begin programming your job, select the Save button.

Program the job requirements for the first segment of the job. Load only the first segment into the document handler or place the segment on the glass one page at a time. Press the Start button on the keypad.

When the first segment has finished scanning, the Copy Status screen will appear. Remove the originals and press the Change Settings button. Program the job requirements for the second segment of the job. Load the second segment into the document handler or on the document glass and press the Start button on the control panel. Repeat these steps until all segments of your job have been programmed and scanned.

After the last segment has been scanned, touch the Last Original button on the touch screen to end the build job. The ma chine will complete the quantity selected.

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Sample Set

When copying a large number of sets, use the Sample Set feature to review a proof copy. You can ensure that the proof copy is exactly what you expected, before printing the remaining sets. You can access the sample set feature from the Job Assembly tab.

Switch the sample set on and press the Save button. Load the documents in the document handler and program the job requirements. Enter the quantity required and press the Start button.

One copy set of the job, the sample set, is printed. The remainder of the job is held. After the sample set is printed, the machine will pause. You will be able to change settings, change quantities, cancel the job, or start the job.

If the sample set is acceptable, select the Start button. The programmed number of sets will be produced. If the sample set is unacceptable, select the Cancel button.

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Large Volume Documents

The Large Volume Document feature allows you to copy sets of documents that cannot be loaded into the Document Handler at one time.

You can select the Large Volume Document button on the Job Assembly tab.

If you select the Off button, the Last Original option will be high lighted on the copy screen when scanning is in process.

If you select the On button, the Next Original option will be highlighted on the copy screen when scanning is in process.

When you have finished scanning all of your document subsets, touch the Last Original button.

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Delete Outside/Delete Inside

The Delete Outside/Delete Inside feature allows you to delete up to three image areas of an original document from your copied output. You can access the Delete Outside/Delete Inside feature from the Job Assembly tab.

The Delete Outside / Delete Inside screen is shown below.

Use the Area Settings buttons to define the areas you want deleted from your copies. Use the Target areas of originals buttons to specify which sides of your 2 Sided originals you want to be targeted for deletion.

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DocuColor 240/250

When you touch a button in the A rea Settings section of the screen, the associated Delete Outside/Delete Inside - Area screen will open, as shown below.

Use the Delete Outside/Delete Inside - Area screen to define each of the areas you want to use as targets for deletion.

To define an area, enter the two coordina tes ( x ,y ) within a range of 0.0 - 17.0 inches measuring from the top right corner of the document. You can navigate from coordinate to coordinate by touching the Next button.

When you have defined all coordinates, press the Save button. You can clear a deletion area by selecting the Clear Area 1, Clear Area 2, or Clear Area 3 buttons. When all of your areas are defined, touch the Save button.

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DocuColor 240/250

Scan Options

Book Copying

Various options are available when copying from bound originals. To access these options, select the Scan Options tab and then the Book Copying button.

The Book Copying screen allows you to copy the left page then right, the right page then left, or the top page then bottom.

Once you select a Book Copying option other than Off, you can make further selections, including options to copy:

• Both Pages

• Left Page Only

• Right Page Only

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2 Sided Book Copying

The 2 Sided Book Copy options are similar to the Book Copying options.

• Right page

• Left page

• Both pages

Once you select a 2 Sided Book Copying option other than Off, you can access the Start Page and End Page options.

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DocuColor 240/250

Original Size

The machine can detect the size of the document if it is a standard size. If the document is not a standard size, the machine will not know what size it is. This does not matter if you select a specific reduction/enlargement and also select a specific paper tray. However, you can tell the machine the size of the document if you want to use the Auto features. To input the size of the document select the Scan Options tab and the Original Size button.

The Original Size screen is shown below.

On this screen you can either select a standard paper size from the options shown, or input a non-standard (custom) size. You can also select the Auto Size Detect option, which enables automatic detection of scanned paper sizes.

When you have input the size of your document, you can use the auto reduce/enlarge or the auto paper supply features. So, for example, you can auto enlarge your document to fit a specific size of paper.

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Mixed Size Originals

The Document Handler can even feed documents containing different size pages. However, the top left corners of the original documents must be aligned in the document handler.

The Mixed Size Originals feature is switched on by selecting the Scan Options tab, touching the Mixed Size Originals button, then touching the On button. The Mixed Size Originals screen is shown below.

The machine will detect the size of the documents. This means that you can either:

1. Select Auto% Reduce/Enlarge and a specific copy paper size and the image will be modified to fit the selected paper or

2. Select the 100% Reduce/Enlarge ratio and Auto Paper Supply and the machine will automatically make copies that are the same size as the originals.

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DocuColor 240/250

Edge Erase

The Edge Erase feature allows you to adjust the amount of the image that is erased around the edges of your copies. For example you can remove the marks on your copies made by drilled holes or staples in your original. This feature is accessed from the Scan Options tab.

The Edge Erase options are shown below.

Normal

This option causes a preset amount to be erased from the edges of the output image. This amount can be preset by the System Administrator.

Edge Erase

This option allows you to specify the amount to be erased from the top/bottom edges, left/right edges, and the center of the output image.

Independent Edge Erase

This option allows you to independently set the amount to be erased for each of the four edges and/or the center of your copy. The default is 0.1" and each edge can be adjusted in 0.1" increments up to 2.0".

Border Erase

This option allows you to specify an equal amount to be erased from each of the top, bottom, left, and right edges. The amount to be erased from the center of the image can be also be specified.

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Image Shift

Image Shift allows you to move the position of the image on the output page.

The Image Shift option is available on the Scan Options tab.

The Image Shift screens are shown below.

No Shift is the default setting. The image on the copy will be in the same place as the image on the original.

Auto Center automatically centers the scanned image on the output paper. To work effectively, the original should be smaller than the selected output stock or the image should be reduced.

Image Shift/Variable Shift allows you to independently set the shift for each side of your copied output. This feature is often used to create a binding edge.

Mirror Shift option enables the same settings for Side 2 as those enabled for Side 1.

Corner Shift allows you to shift the image to one of the edges or corners of the paper. You can also use the Fine Adjustment arrows on the screen to move your image.

Variable Shift allows you to shift the image up to 2 inches to specified top/bottom and left/right values.

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Image Rotation

If the orientation of the paper loaded in the selected paper tray differs from that of the document that is scanned, the Image Rotation option will automatically rotate the document image to match the paper orientation.

The Image Rotation options can be accessed on the Scan Options tab. The

Image Rotation screen is shown below.

Off

This option causes copies to be made as they are loaded, even if they are oriented differently from the paper in the selected paper tray.

Always On

This option causes copies to be made with the document image automatically rotated so that the orientation of the document matches that of the paper in the selected paper tray.

On During Auto

When Reduce/Enlarge or Paper Supply is set to Auto, this option causes the image of the original to be rotated to match the orientation of the paper in the selected paper tray.

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Mirror/Negative Image

The Mirror Image / Negative Image feature allows you to make copies with the left and right sides of the document image reversed or the colors reversed. The Mirror Image / Negative Image options can be accessed on the Scan Options tab.

The Mirror Image feature reverses the original image creating a mirror of the original. This feature can be used when you want to change the apparent direction of an image or where the original is inked on the reverse of the paper e.g. engineering drawings.

The Negative Image feature converts the black image areas in the original to white, the white image areas to black and any dark gray image areas to light gray. If the Output Color is set to Full Color, then the complementary colors are reversed on the printed image. This feature is useful for documents that have a substantial amount of dark background and/or light text and images, saving on toner usage.

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Original Orientation

The Original Orientation options allow you to specify the orientation of loaded documents in order to identify the top of the document set.

The Original Orientation options can be accessed on the Scan Options tab. The Original Orientation screen shown below displays both of the options available on this machine.

Select the Head to Top option when the top edge of your document is closest to the rear of the document glass or document feeder.

Select the Head to Left option when the top edge of your document is closest to the left side of the document glass or document feeder.

Once you have selected your Original Orientation option, touch the Save button.

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2 Sided Copying

The 2 Sided Copying options can be accessed on the Scan Options tab.

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The 2 Sided Copying options are shown below.

Use the 1>1 option if your originals are printed on one side and you want single- sided copies.

Use the 1>2 option if your originals are printed on one side and you want twosided copies.

Use the 2>2 option if you want to make two sided copies from two-sided originals.

Use the 2>1 option if you want to make one-sided copies from two-sided originals.

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Network Scanning

The following paragraphs describe the 7 simple steps to follow when Network Scanning. Network scanning is an optional feature and may not be available on your machine.

1. Load the documents to be scanned into the Document Handler, or place the documents on the Document Glass.

2. Press the Network Scanning button. You may have to select the All Services button first.

3. Select the template that contains the destination and other settings required for your scan job from the template list. Contact your system administrator, if none of the templates have been setup.

4. If you need to change the scan settings, follow the instructions provided in your optional Network Controller Documentation.

5. Press the Start button on the Control Panel.

6. Press the Job Status button on the control panel to display the queue. Your job will be displayed in the queue. If there are no other jobs in the queue your job may have already been processed.

7. Access the electronic version of the document at your workstation. The electronic file is accessed from the file destination as specified in the template. Depending on the output for mat of the imaged file, use the appropriate software to open the file.

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Print

Introduction

Your Xerox printer will produce high quality prints from your electronic documents. However, the advanced print features of this machine will enable you to create professionally finished documents at the click of a mouse button. For example you can:

• Publish your prints as booklets

• Put covers onto your prints

• Automatically staple or Hole Punch

• Produce sets of transparencies with dividers ready for a presentation

• and many more features that will take the strain out of printing.

You access the printer from your PC application in the normal way through a print driver. A print driver converts the code contained in an electronic document into a language that the printer can understand. While you can use generic print drivers on this printer they will not enable all the features. This is why you should use the print drivers that accompany this printer.

The Properties of the print driver enable you to select all the options you want to apply to your document. It is your "remote control panel" for the printer.

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Print Drivers

There are numerous print drivers for this printer to enable it to be used on all the popular computer operating systems. You can download the latest print drivers from the Xerox website at www.xerox.com.

For Windows users there are around 20 different drivers. Your System Administrator may have loaded specific drivers on your PC. However, if the choice of driver is yours, the following information will help you decide which driver is most suited to your workstation.

PCL

PCL drivers make smaller print files than postscript drivers because they use fonts that are embedded in the machine. Therefore printing is faster. On occasion, this may cause problems with fonts.

PostScript

PostScript drivers enable image scaling and other types of image manipulation, options for printing graphics and font substitution. However, the print files are large and take longer to process. PostScript drivers also provide font substitution options.

Once you have decided upon the most appropriate print driver, install it on your workstation in the usual way. If you do not know how to install drivers, consult your System Administrator.

NOTE: You can load more than one print driver for the printer on your

workstation. Then, when you send a job to print, you can choose the most appropriate print driver for the job.

Help is available on the print drivers through a Help button and the context sensitive "What's This" indicated by the question mark (?) symbol.

When you press the Help button a menu is displayed containing the titles of the options available on that tab. Select the option that you want to learn about and a pop-up window will appear explaining the feature in detail.

To display context sensitive help click on the ? symbol. The ? symbol will attach itself to your cursor. When you then click on the area of the screen you want to learn about a pop-up window will appear containing information about that feature.

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If you are using a Windows platform now and already have the drivers loaded on this workstation you can try out the Help feature.

1. Select Print from the File menu option at the top of your screen. A Print window will be displayed.

2. Select the Xerox DocuColor 240/250 print driver from the Printer - Name drop down menu. If you do not know which one to choose ask your System Administrator. It may have been renamed.

3. Click on the Properties button. The driver properties window will be displayed.

4. Use both the Help button and the ? help symbol to locate information. Try them out on various tabs in the properties window.

5. When you have seen all you wan t, Cancel out of the Properties window and the Print window.

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DocuColor 240/250

Finishing Options

Simple Catch Tray

Your copies will be delivered to the Simple Catch Tray face down, collated or uncollated.

If COLLATED is selected, your output will be stacked in the output tray in sets,

123...., 123...., 123.....

If UNCOLLATED is selected, your output will be stacked in the output tray in

stacks, 111...., 222...., 333.....

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DocuColor 240/250

Offsetting Catch Tray

Your copies will be delivered to the Offsetting Catch Tray face down, collated or uncollated. Each set or stack will be offset from the previous set or stack to enable you to separate them more easily.

If COLLATED is selected, your output will be stacked in the output tray in sets,

123...., 123...., 123.....

If UNCOLLATED is selected, your output will be stacked in the output tray in

stacks, 111...., 222...., 333.....

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DocuColor 240/250

Advanced Finisher

This output device provides a wide range of finishing options.

The Right Top Tray is used for stacked output, and can receive up to 500 sheets of paper. The Right Bottom Tray is used for offset and/or stapled output, and can hold up to 1500 sheets. Both trays can be used for hole punched output (optional).

The machine can finish your copies with one or two staples. Up to 50 sheets of paper from 8" x 10" to 11" x 17" paper can be stapled in a set although if covers, inserts or heavier paper is used this number will reduce. The staple cartridge holds 5,000 staples.

Your machine will be set to either 2 hole/4 hole punch, or 2 hole/3 hole punch. Each sheet is punched individually so there is no limit to the numbers in the set. Hole punching can only be selected for 8.5" x 11" long edge feed and 11" x 17" paper and can be combined with a stapling option.

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DocuColor 240/250

All the output options available on your machine can be accessed by touching the Finishing button on the Basic Copying tab (the actual button you see on your machine will vary depending on your specific machine configuration).

Touching the Auto button automatically selects collated or uncollated according to other settings. For example, collated will be automatically selected when the Document Feeder is used.

The Collated/Stapling/Punching button provides the options of collation, stapling, and hole punching.

Select Uncollated for your copies to be sorted into stacks 1,1,1...2,2,2....3,3,3.

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DocuColor 240/250

Professional Finisher with Booklet Maker

This output device provides a wide range of finishing options.

This output device provides a wide range of finishing options. The Right Top

Tray is used for stacked output, and can receive up to 500 sheets of paper. The Right Center Tray is used for offset and/or stapled output, and can hold up to

1500 sheets. Both trays can be used for hole punched output (optional). The Bottom Finisher Tray is used for receiving saddle-stapled booklets.

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DocuColor 240/250

Touching the Auto button automatically selects collated or uncollated according to other settings. For example, collated will be automatically selected when the Document Feeder is used.

The Collated/Stapling/Punching button provides the options of collation, stapling, and hole punching.

Select Uncollated for your copies to be sorted into stacks 1,1,1...2,2,2....3,3,3.

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DocuColor 240/250

Paper and Media

Trays 1 and 2

Paper Trays 1 and 2 are located on the front of the machine and feed the majority of stock sizes.

Trays 1 and 2 are identical. Each tray has a capacity of 520 sheets of 20lb paper. The trays are pulled out by the operator for loading.

CAUTION: A paper jam may occur if a tray is opened while it is being used to

feed stock.

The trays accommodate paper from 17lb bond to 110lb index and are fully adjustable for all stock sizes in the range 5.5"x8.5" to 11"x17". These trays cannot be used for envelopes or tabbed stock.

Stock can be loaded either long or short edge feed (portrait or landscape). Load pre-formatted paper, letterhead, and pre-printed stock face down and with the top towards the front of the machine. Load punched paper with the holes on the leading (left) edge.

Ensure that the stock edges touch the front and left edges of the tray. The paper guides in the trays must be adjusted so that they touch the stock. To position the right side guide, squeeze the clamp mechanism and slide the guide to touch the edge of the stock. To position the front and rear guides, squeeze the clamp mechanism and slide the guide to touch the edge of the stock.

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DocuColor 240/250

Trays 3 and 4

Trays 3 and 4 consist of two high capacity trays. They are intended to be the primary feeder for the most commonly used stock. They have a large capacity to reduce the frequency of operator loadi ng .

Both trays are permanently set to feed only 8.5" x 11" LEF, A4 LEF, or 7.25" x

10.5" LEF sized stock. They have a combined capacity of 2010 sheets of 20 lb bond paper. The trays can accommodate paper weights from 17lb bond to 110lb index.

Your machine warns you when the trays are empty, open or if the stock supply is low. The trays are pulled out for operator loading. Opening a tray automatically lowers an elevator in the base of the tray.

Load pre-formatted paper, including letterhead and pre-printed stock, face down and with the top towards the front of the machine. Load drilled paper with the holes on the leading (left) edge. You cannot use these trays for envelopes or tabbed stock.

When the tray is closed the elevator rises to feed the stock. The time it takes the elevator to fully rise is used to determine the amount of paper in the tray. The trays do not automatically measure the size of stock loaded in the trays.

NOTE: Your machine will not warn you if the wrong sized stock is loaded.

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DocuColor 240/250

Tray 5 (Bypass Tray)

The Bypass Tray is a paper tray on the left hand side of your machine. It can be folded away when not in use. It is primarily intended for use as a small quantity, special materials feeder and accommodates stock of all types.

The tray accommodates paper of weights between 17lb bond to 300gsm. Stock can be loaded either long or short edge feed (portrait or landscape). When lowered, the Bypass Tray can be extended to support longer length stock.

NOTE: The Bypass Tray is only 13" wide, so some paper sizes must be

SEF.

The Bypass Tray accommodates all types of stock in a range of sizes between

4.0"x6.0" and 13"x19" and has a capacity of approximately 100 sheets of 20lb paper or a maximum stack height of 0.4".

The Bypass Tray detects the position of the side guide to determine the size of the stock.

When stock is loaded into the Bypass Tray, a pop-up window may appear asking you to change or confirm the type and size of the stock. The tray will not be ready for use until you change or confirm the size and type of stock. Alternatively, you can change the paper size and paper type by accessing the Paper Tray Attributes screen from the System Administration Menu.

Your machine also alerts you if the Bypass Tray is selected for a print job where the stock selected does not match the stock currently loaded. It also warns you if the Bypass Tray runs out of stock during a job.

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DocuColor 240/250

Tray 6 (High Capacity Feeder)

The High Capacity Feeder is primarily intended for use as a large quantity feeder and accommodates stock from Executive (7.25" x 10.5") LEF to 8.5" x 11" LEF.

The High Capacity Feeder can hold paper of weights between 64 gsm to 220 gsm, and can hold a maximum of 2000 sheets of 80 gsm paper. Stock can only be loaded long edge feed.

After stock is loaded into the High Capacity Feeder, a pop-up window may appear asking you to change or confirm the type and size of the stock. The tray may not be ready for use until you change or confirm the size and type of stock.

NOTE: This feature may be enabled/disabled by the System Administrator.

Alternatively, you can change the paper size and paper type by accessing the Paper Tray Attributes screen from the System Administration Menu.

Your machine also alerts you if the High Capacity Feeder is selected for a print job where the stock selected does not match the stock currently loaded.

It also warns you if the Feeder runs out of stock during a job.

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Xerox DocuColor 250, DocuColor 240 Information Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Getting Started

Quick Tour

Machine Setup

Productivity

Specifications

Legal and Safety

How To Network Scan

How To Print

How To Load Paper and Media

Tutorials

Copy

Network Scanning

Print

Finishing Options

Paper and Media