Xerox DocuColor 250 User Guide
DocuColor 250
Scan Out
Services
User Guide
Part number June 2005
Prepared by:
Xerox Corporation
Global Knowledge and Language Services
800 Phillips Road, Bldg. 0845-17S
Webster, New York 14580-9791
USA
©2005 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as icons, screen displays, looks, etc.
Printed in the United States of America.
XEROX® and all Xerox product names mentioned in this publication are trademarks of XEROX CORPORATION. Other company trademarks are also acknowledged.
PANTONE is a registered trademark of Pantone, Inc.
Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.
Table of Contents
Introduction
About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix
DocuColor 250 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix
DocuSP 50.xx . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix
1 Overview
About the Scan Out Feature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Setup for the Scan Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Hardware Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Software Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 HTTP Gateway License . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
2 Using Scan Services
Accessing the Web Scan Services Application . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Using the Scan Folders and Templates Page . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
3 Creating Templates and Folders
Creating a Scan Template and Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
4 Scanning Documents
Accessing the Template List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 Using the Scanning Services Touch Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Initiating a Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4
Scanning using the Document Handler . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Scanning from the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6 Retrieving your Scanned Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
5 Managing Templates and Folders
Listing Templates and Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Editing Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Basic Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4
File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4
Color Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
2 Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6
Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6
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Image Quality. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6
Lighten / Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
Auto-Exposure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
Sharpness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
Scan Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8
Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8
Scan Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8
Reduce / Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9
2 Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9
Mixed Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9
Output Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10
Document Object Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10
Image File Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10
Duplicate Document Name Policy . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11
Job Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11
Copying Templates and Folders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12
Renaming Templates and Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13
Deleting Templates and Folders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15
Managing Your Scanned Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17
Downloading your Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17
Deleting your Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18
6 Administrator Functions
Listing All Templates and Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
Setting Template Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Basic Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
Color Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5
2 Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Image Quality. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Lighten / Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Auto-Exposure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8
Sharpness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8
Scan Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
Scan Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10
Reduce / Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10
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DocuColor 250 Scan Out Services |
2 Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10
Mixed Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11
Output Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11
Document Object Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12
Image File Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12
Duplicate Document Name Policy . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12
Job Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13
Restoring Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14
Maintaining the Scan Service Disk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15
Setting Scan Job Deletion Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15
Cleaning the Scan Service Disk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17
Checking System Disk Properties . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17
Deleting Scan Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17
7 Appendix
GNU Lesser General Public License . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1
Preamble . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1
Terms and Conditions for Copying, Distribution and Modification . . . . . . . . . . . . 7-3
Index
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vi |
DocuColor 250 Scan Out Services |
Introduction
This document provides information on how to use the Scan Out feature for the DocuColor 250 with DocuSP 50.xx DFE (Digital Front End).
About this guide
Before using this documentation, become familiar with its contents and conventions.
Contents
This guide contains the following:
•“Introduction” (this chapter) provides information about how to use the guide; describes the conventions used; and gives references to other sources of information relevant to the system.
•Chapter 1, “Overview,” provides an overview of the system; and identifies the licensing, hardware, and software requirements.
•Chapter 2, “Using Scan Services,” provides information on how to access the Web Scan Services Application and gives an overview of its components.
•Chapter 3, “Creating Templates and Folders,” provides step-by- step instructions on creating templates and folders.
•Chapter 4, “Scanning Documents,” provides step-by-step instructions on how to initiate and complete a scan job, and how to retrieve your scanned images.
•Chapter 5, “Managing Templates and Folders,” provides step-by- step instructions on editing and managing templates and managing image files.
•Chapter 6, “Administrator Functions,” provides information on setting template defaults, maintaining the scan service disk, and setting scan job deletion options.
•Chapter 7, “Appendix,” provides the terms and conditions of the GNU Lesser General Public License (LGPL ).
•An index is provided at the end of this document.
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Introduction
Conventions
This guide uses the following conventions:
•Initial capital and square brackets: Names of buttons on the user interface are shown with an initial capital and within square brackets (for example, click [Close]).
•Bold: Names of folders, tabs, dialog boxes, and screens are shown in bold. (for example, the Image Quality tab).
•Italics: Document and library names are shown in italics (for example, the Xerox DocuPrint NPS/IPS Guide to Managing Print Jobs).
NOTE: Notes are hints that help you perform a task or understand the text.
CAUTION: Cautions alert you to actions that could damage hardware or software, or cause loss of data.
WARNING: Warnings alert you to conditions that may affect the safety of people.
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DocuColor 250 Scan Out Services |
Documentation
Documentation
This section lists related publications.
DocuColor 250
Information for the Xerox DocuColor 250 is available in the following publications:
•Training and Information CD (TICD) – This CD contains a multinational, interactive presentation designed to help you learn about the functions and features available on the DocuColor 250/240. It includes sections on Getting Started, How-Tos, Tutorials, Maintenance, and Troubleshooting.
•Quick Start Guide – This hardcopy document provides detailed instructions in setting up the DocuColor 250/240 for everyday use. The Quick Start Guide includes instructions on changing paper attributes, replacing toner cartridges, and other detailed information that you might need to begin using your DocuColor 250/240 quickly.
DocuSP 50.xx
Information for DocuSP 50.xx is available in the following publications:
•DocuSP System Guide – This guide contains detailed information on how to manage DocuSP, as well as instructions on how to set up new user accounts, and how to maintain the system disk.
•DocuSP On-line Help – The DocuSP help system is available from the DocuSP user interface.
•Color Management Guide – This guide contains information on setting up and managing color profiles, and on obtaining uniform color between DocuSP and the output device.
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Introduction
x |
DocuColor 250 Scan Out Services |
1 Overview
About the Scan Out Feature
The Xerox DocuColor 250 has an integrated scanner that supports a Scan Out feature, which allows you to scan documents using scan job templates stored on the DocuSP DFE (Digital Front End). Up to 250 templates can be stored on the DocuSP.
You can create scan job templates, manage your templates and folders, and retrieve and manage your image files from your workstation via DocuSP’s Web Scan Services Application.
Scanned images are transferred to image repositories, or folders, on the DocuSP where they are stored. Using the Web Scan Services Application you can access your folders and download your scanned images to your local workstation.
NOTE: Users with User and Operator access rights may access only their own templates and folders. System Administrators may access all templates and folders.
Setup for the Scan Out
The following hardware, software, and licensing requirements must be met before the DocuColor 250 with DocuSP Scan Out feature is operational.
Hardware Requirements
•DocuColor 250
•DocuSP DFE with Secondary Network Interface Card (Single Gigabit Ethernet Card) installed
•Cross-over cable to connect the DocuColor 250 to the DocuSP DFE secondary NIC port
•Networked workstation
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Overview
Software Requirements
•DocuSP version 50.xx or above is required to manage the scan job templates and image repository.
•Web browser – minimum version requirements:
Version |
Internet |
|
|
Mozilla |
|
|
|
Mozilla |
Firefox |
Netscape Safari |
|||
Plat- |
Explorer |
Firefox |
||||
form |
|
|
|
|
|
|
PC |
6 |
1.7.8 |
1.0.4 |
|
7.1 |
|
Mac |
|
1.6 |
1.0.4 |
|
7.1 |
(Mac OS |
|
|
10.4) |
||||
|
|
|
|
|
|
|
UNIX |
|
|
|
1.03 |
|
|
•Web Scan Services Application – This application is installed on the DocuSP when the Xerox representative installs the DocuSP software.
NOTE: DocuSP includes use of GNU source and object code, which is subject to the terms of the GNU GPL. Please review the GNU GPL terms and conditions to understand the restrictions under this license. See “GNU Lesser General Public License” on page 7-1. For more information on GNU, please go to http://www.gnu.org/licenses/gpl.txt.
HTTP Gateway License
Before the Internet Services Gateway can be enabled for the Scan Out feature, the HTTP gateway must be licensed. The license is installed and the gateway is enabled by the Xerox representative as part of the DocuSP software installation.
1-2 |
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2 Using Scan Services
Accessing the Web Scan Services Application
At your workstation
1.Launch a Web browser such as Internet Explorer.
2.Enter the IP Address or hostname of the DocuSP DFE. The DocuColor 250 Internet Services Home Page displays.
3. Click the [Scan Services] button.
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Using Scan Services
4.At the login screen enter the user name and password of an existing DocuSP account.
NOTE: You must have a DocuSP account to use this service. If you do not have an account, ask your system administrator to set one up.
5.Click [OK].
The DocuSP Web Scan Services Application opens, displaying all Scan Folders and Templates created by the logged in user.
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Using the Scan Folders and Templates Page
NOTES:
•After 15 minutes of inactivity you will be prompted to log in again.
•For users with User and Operator access rights, only templates and folders created by the user currently logged in are displayed. Users with Administrator access rights have access to all templates and folders.
Using the Scan Folders and Templates Page
12 
13
1 |
14 |
2 
3 
4 
5 
6 
7 |
8 |
9 |
10 |
11 |
1– Machine model – The model name of the machine from which you initiate your scan jobs.
2– Current folder – As you navigate through your folders, the folder location displays here.
3– Drop-down menus:
Folders menu
•Open Folder
•Edit Template
•New Template and Folder
•Copy Template and Folder
•Rename Template and Folder
•Delete Template and Folder
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Using Scan Services
View menu
•My Folders*
•View All*
•Redisplay – refreshes the template list
*These options appear for users with Administrator access rights. For more information see page 6-1.
Document menu
•Open Folder*
•Save As
•Delete
*This option appears for sub-folders, or Document Folders, of scan jobs containing multiple image files.
4– Select All checkbox – Mark this checkbox to select all templates or folders.
5– Template / Folder selection checkboxes – Mark a checkbox to select an individual template or folder.
6– Template / Folder / Document icon
– Template / Folder
– Document Folder
7– Folder Name (Template Name) – Lists template folders by name. Clicking on this link changes the sort order of your templates. Clicking repeatedly toggles between ascending and descending order. By default, templates are listed by folder name in ascending order.
8– Owner – Lists templates by the DocuSP user name of the template creator. For users with Administrator access rights, clicking the link sorts templates in All Folders view by owner in ascending alphabetical order. Clicking again sorts in descending order. The default order is ascending.
9– Documents – Displays the number of scan documents within the template folder. Clicking this link sorts your template folders according to the number of documents present within the folder. The default order is ascending, with the fewest number of documents listed first.
10– Date Modified – Shows the date and time of the last template modification. Clicking the link lists the templates in chronological order. The default order lists oldest dates first. Clicking again sorts by most recent date and time.
11– Template Description – Shows the template description as entered by the user during template creation or modification. Clicking the link sorts the templates alphabetically by the first word of the Template Description. The default order is ascending.
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Using the Scan Folders and Templates Page
12– Server name – The name of the DocuSP server to which you are logged in.
13– Navigation links
•Home – returns you to the DocuColor 250 home page without logging you out.
•Logout – logs you out of the Web Scan Services Application and returns you to the DocuColor 250 home page.
•Preferences* – opens the Preferences pop-up window for setting template defaults.
*This link appears only for users with Administrator access rights.
14– User Name – The name of the user which is currently logged in to the Web Scan Services Application.
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Using Scan Services
2-6 |
DocuColor 250 Scan Out Services |
3Creating Templates and Folders
Using the Web Scan Services Application at your workstation you can create and manage your scan job templates, their corresponding folders, and your scanned images.
Creating a Scan Template and Folder
To create a template and folder:
1.From a Web browser, access the Web Scan Services Application and log on using an existing DocuSP account (see page 2-1). The Scan Folders and Templates list displays.
NOTES:
•For information on setting up DocuSP accounts, refer to the DocuSP System Guide.
•Except for accounts with Administrator access rights, only templates and folders created by the user currently logged in are displayed.
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Creating Templates and Folders
2. From the Folders menu, select New Template & Folder.
3.On the Basic Scanning tab, enter a name in the Template and Folder Name field.
NOTES:
•The template name must be unique. If a template exists with the name that you select, you are prompted to choose a different name.
•Template names may consist of up to 24 alpha numeric characters, which may include spaces and underscores.
3-2 |
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Creating a Scan Template and Folder
4.If you wish, you can add a description for your template in the Template Description field. A template description is helpful for determining the best template for your job without having to open the template to see its properties.
Enter Name 
Enter
Description 
NOTE: Noting the output file format in the Template Description may be helpful in determining which template to use, as this property is not visible at the DocuColor 250.
5.Select the settings for your template. See “Editing Templates” on page 5-2 for more information.
6.Click [OK].
The template and its corresponding folder are created and display in the Scan Folders & Templates list.
NOTE: You must refresh the template list at the DocuColor 250 for newly-created templates to appear in its display.
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Creating Templates and Folders
3-4 |
DocuColor 250 Scan Out Services |
4 Scanning Documents
Once you have created a template you may initiate a scan job at the
DocuColor 250.
Accessing the Template List
To access the template list at the DocuColor 250:
1.Press the [Clear All] button on the Control Panel to clear any selections made by a previous user.
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4-1 |
Scanning Documents
2. Press the [All Services] button on the Control Panel.
All Services
3. Touch the [Network Scanning] button on the touch screen.
NOTE: After several seconds of inactivity, the screen returns to copy mode, and you must perform steps 2 and 3 again.
The template list displays on the Job Template tab.
4-2 |
DocuColor 250 Scan Out Services |
Using the Scanning Services Touch Screen
Using the Scanning Services Touch Screen
3
4
5
1 |
2 |
1– Template list – Scan templates display here. The three-digit number to the left of the template name is not part of the template. These numbers are assigned sequentially to the current list of templates, and so the number assigned to a template may change as templates are added or deleted. You may enter these numbers in the Go to box to advance to a particular template without having to scroll through the list.
2– Scroll bar – Use to scroll through the template list.
3– Go to 001 - 250 – Enter a template number to display that template immediately in the template list.
4– Template Description – Touch this button to see the template description.
5– Refresh – Touch this button to refresh the template list to include any new templates or modifications to existing templates.
NOTES:
•The four scan job properties tabs correspond to those in the Web Scan Services Application.
•You may not be able to modify some options at the DocuColor 250. If you need to modify a setting that is unavailable, you must edit the template from the Web Scan Services Application.
•Templates with names longer than 20 characters are truncated on the DocuColor 250 Touch Screen. Once a truncated template name is selected, the entire template name displays at the top of the Touch Screen.
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4-3 |
Scanning Documents
Initiating a Scan
To initiate your scan job:
1.If necessary, refresh the template list. This is important if you have just created or modified the template you plan to use.
To refresh the template list, touch the [Refresh] button on the Touch
Screen.
Refresh button 
2.From the list of templates, select a template of which you are the owner, that has the appropriate settings for the scan job you wish to initiate.
CAUTION: Be sure that you select a template created under your own account. If you select another user’s template you may not be able to retrieve your images from the Web Scan Services Application.
NOTE: You should always use a template that contains the attributes that you need for your scan job. However, you may need to change some of the scan settings for the current job. Some settings cannot be modified at the DocuColor 250. In such cases, you can do one of the following:
•edit the existing template (see page 5-2).
•copy the template whose attributes resemble what you need, then make minor changes to the new template (see page 5-12).
•create a new template with the necessary attributes (see page 3-1).
NOTE: Remember, after a brief period of inactivity, the screen returns to copy mode, and you must perform steps 2 and 3 on page 4-2 again.
3.Remove any staples and paper clips from the documents to be scanned.
4.To scan using the Document Handler, continue to “Scanning using the Document Handler” below.
To scan from the Document Glass go to “Scanning from the Document Glass” on page 4-6.
4-4 |
DocuColor 250 Scan Out Services |
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