Xerox DocuColor 2240-1537 User Manual
Table of Contents
Overview 1
Printer Environments 2
As a Local Printer 2
As a Network Printer 3
A. Installing the Print Drivers 7
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ABLE OF CONTENTS
Overview 7
Windows 95/98/Me 8
Installing PostScript or PCL Print Driver 8
Configuring the PostScript Print Driver on Windows 95/98/Me 10
Configuring the PCL Print Driver on Windows 95/98/Me 18
Windows NT 4.0 25
Installing PostScript or PCL Print Driver 25
Configuring PostScript Print Driver on Windows NT 4.0 28
Configuring the PCL Print Driver on Windows NT 4.0 38
Windows 2000 and Windows XP 45
Installing PostScript or PCL Print Driver 45
Configuring the PostScript Print Driver on Windows 2000/XP 47
Configuring the PCL Print Driver on Windows 2000/XP 57
TABLE OF CONTENTS
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ABLE OF CONTENTS
Macintosh 64
Installing PostScript Print Driver 64
Setting the Print Driver Properties on Macintosh 66
B. Basic Printing 71
Paper 71
Differences From Copying 71
Prior to Printing 72
Printing Procedure 72
Setting Printing Features 74
Using On Line Help 75
Switching Printer Off-line 76
Cancel Print/Check Print Job Status 77
Cancel Print from the Workstation 77
Canceling a Print Job Using Internet Services 77
Canceling a Print Job From the Printer 77
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ABLE OF CONTENTS
C. Special Printing 80
Specifying Output Color for Printing in a PCL Driver 80
Printing with Black 80
Printing with Auto 85
Adjusting Color for Printing 94
Adjusting Image Settings (Brightness/Chroma/Contrast) 95
Adjusting Color Balance 97
Adjusting Profile Settings 98
Adjusting Detailed Settings 101
Secure Print 106
Setting Secure Print Jobs 106
Printing Secure Print Jobs 107
Delayed Print 109
Setting Delayed Print Jobs 109
Printing Delayed Print Jobs 110
Sample Print 111
Setting Sample Print Jobs 111
Printing Sample Print Jobs 112
TABLE OF CONTENTS
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ABLE OF CONTENTS
D. Internet Services 113
Overview 113
Introduction 113
Screen Structure 114
System Structure 115
Configuring the Browser 116
Netscape Communicator 116
Internet Explorer 117
Proxy Server and Port Number 118
Proxy Server Setting 118
Port Number Setting 118
Accessing Internet Services from the Workstation 119
Internet Services Features 120
Printing Documents Using the Services Feature 121
Printing Documents 122
Viewing/Deleting Jobs Using the Jobs Feature 123
Viewing the Active Jobs List 123
Deleting Jobs 124
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Overview
2. User Guide (Print)
This chapter describes how to install print drivers for basic and
special printing. It also explains the use of Internet Services,
printing features and all the necessary steps for printing.
Print Drivers The print drivers for this machine are multi-environment drivers
designed to enable printing from the workstation to a DocuColor
2240/1632 on the network. The print drivers contain a variety of
feature options which enable you to customize your print jobs. The
DocuColor 2240/1632 supports Adobe PostScript 3 version
3011.106, and PCL 6/5e Version 4.1.
Print drivers for this machine are included on the CD-ROM that
came with your printer. Print drivers are installed on the user
workstation to enable fast, efficient printing from your connected
workstation.
USER GUIDE (PRINT)
Print driver installation procedures are provided for the following
workstation environments:
• Windows 95, 98, and Windows Me
• Windows NT 4.0
• Windows 2000 and Windows XP
•Macintosh
Basic Printing This section explains how to perform basic printing tasks.
Special Printing The Special Printing section explains how to program special
printing such as printing with special papers, and adjusting colors.
Internet Services When the machine is in TCP/IP environment, Internet Services
allows the user to change or check printer settings via a web
browser.
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Printer Environments
As a Local Printer
This machine can be set up in many different environments.
• When connected to a computer directly, it can be used as
a local printer.
• When connected to a network, it can be used as a network
printer.
This section explains the different printer environments that can
be set up for this machine.
For details on how to connect this machine to a network, refer to
the System Administrator’s Guide.
Using parallel interface connects this machine directly to a
computer.
CAUTION: Use only parallel interface cable provided by our
company. Using a parallel interface cable from another source
may lead to electric wave obstruction.
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As a Network Printer
Windows Network (SMB)
Server Message Block (SMB) is a protocol for sharing files or a
printer on Windows 95, Windows 98, Windows Me, Windows NT
4.0, Windows 2000, and Windows XP. Using SMB, print data or
settings can be sent directly to a printer on the same network
(Ethernet interface) without going through a server.
For details on how to connect this machine to a Windows network
using SMB, refer to the System’s Administrator’s Guide.
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TCP/IP (LPD)
This machine supports TCP/IP (LPD). The different connections
are briefly explained below.
For details on how to connect this machine to a Windows
computer using TCP/IP, refer to the System’s Administrator’s
Guide.
Windows 95/98/Me Using our TCP/IP Direct Print Utility, print data can be sent directly
to a printer on the same network (Ethernet interface) without going
through a server. TCP/IP Direct Print Utility is installed together
with the print driver.
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Windows NT 4.0/2000/XP Using the LPR port for the operating system, print data can be
sent directly for printing.
Once the printer registered on a Windows NT 4.0, Windows 2000,
or Windows XP computer is shared, you can also send data from
Windows 95, Windows 98, Windows Me to the shared printer for
printing.
Internet Printing This machine supports Internet Printing Protocol (IPP). Using IPP,
you can print to a remote printer through the internet or intranet.
For details on how to set-up Internet printing from a Windows
2000, Windows XP, or Windows Me through Internet Printing
Protocol, refer to the System Administrator’s Guide.
NetWare This machine can be used as a network operating system in an
environment using Novell NetWare.
For details on how to connect this machine to a Novell NetWarenetwork, refer to the System Administrator’s Guide.
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EtherTalk (optional) This machine supports EtherTalk protocol, and enables you to
print from Macintosh.
For details on how to connect this machine to EtherTalk, refer to
the System Administrator’s Guide.
Token Ring (optional) This machine supports Token Ring. And when installed with the
optional interface board for Token Ring, you can use the printer in
a network environment with NetWare or TCP/IP existing alone or
together.
For details on how to connect this machine to a Windows
computer using TCP/IP refer to the System Administrator’s Guide.
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Overview
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A. Installing the Print Drivers
This section details the procedures for installing PostScript 3
Version 3011.106, and PCL 6/5 Version 4.1, print drivers onto a
workstation and setting the print driver properties for the following
operating systems.
• Windows 95, Windows 98, or Windows Me
• Windows NT 4.0
• Windows 2000 and Windows XP
•Macintosh
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Windows 95/98/Me
Installing PostScript or PCL Print Driver
Prior to installing the AdobePS 4.4.X or PCL 6/5e Version 4.1 print
driver perform the following.
• Obtain the Print Driver for your workstation's operating
system. Drivers are available on a CD-ROM that came
with your Printer. They are also typically available for
downloading in self-extracting Zip file format from the
internet at www.xerox.com.
• Obtain the printer’s IP Address by printing a System
Settings List or contacting your System Administrator.
• Check that the machine is physically connected to the
network or to your computer.
For detailed instructions on how to connect the machine to a
network, refer to the System Administrator’s Guide.
From the Start menu on the Windows desktop, select Settings,
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and then Printers.
In the Printers window, double click Add Printer. The Add Printer
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Wizard screen is displayed.
Select Next. The Local or Network Printer screen is displayed.
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Select how the printer is connected to your computer and then
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select Next.
•Select My Computer or Local Printer if the Printer is
directly cabled to your desktop or you are printing through
a Spooler Utility (Windows 95/98/Me).
•Select Network Printer if you will be printing through a
print queue or a network server.
NOTE: If you select Network printer, specify the path to the printer
in the Network path or queue name.
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Insert the CD-ROM in the CD-ROM drive.
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When the Manufacturers and Printers window displays, select
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Have Disk…. The Install From Disk screen is displayed.
Enter the path for your driver files in the “Copy manufacturer’s files
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from:” box.
NOTE: You can also use the Browse button to specify a folder on
the CD-ROM.
Select OK on the Install From Disk or Open screen.
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Select your printer model from the Printers list and select Next.
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Select the port that you are using from the Available ports list, then
select Next.
When prompted, accept the default printer name, or give your
printer a more descriptive name.
Select either Yes or No to make this printer your default Windows
printer. Choose Yes if you will be printing primarily to this printer
from your Windows applications. Select Next.
Print a Test Page.
Verify that the test page prints at the printer, then select Finish.
Read the End User License Agreement and select Accept.
Confirm that the printer has been added in the Printers window.
Continue to the next page in order to configure the print driver to
complete the installation.
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Configuring the PostScript Print Driver on Windows 95/98/Me
This section describes printer specific settings included in the print
driver properties.
• Configuration Tab
•Options Tab
• Output Settings Tab
• Color Settings Tab
To view the print driver properties, select the printer icon in the
Printers window, then select the Properties command on the File
menu.
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Configuration Tab Settings
This section describes the settings of the Configuration tab.
Select the function that you want to set in Features List.
1
• The settings that can be selected vary depending on which
options have been installed. Make these settings after
confirming that option settings are complete.
Change the settings in the “Change Setting For” box area.
2
• You can restore defaults by selecting the Restore
Defaults button.
When all setting changes are completed, select OK.
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Feature Settings
Image Enhancement Specify whether to use the Image Enhancement function.
Selecting On, smooths out the boundaries between black and
white when printing. This reduces jagged edges, thereby
artificially increasing the resolution of the image. When printing an
image (bitmap) composed of coarse halftone dots, smooth color
gradation is impossible in certain situations. In this case, select
Off.
NOTE: The Image Enhancement feature is available only when
Print Mode is set to High Speed.
Draft Mode Specify whether to reduce the amount of toner used when printing
drafts. When you select On, the overall printed color becomes
lighter. This is best for printing documents when print quality is not
necessary.
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Transparency Separators Specify whether to use transparency separators and the source of
the separators.
Select Auto for the paper source to automatically feed from the
paper tray with paper of the same size and in the same orientation
as the transparencies.
NOTE: When using Transparency Separators, be sure to load
paper of the same size and in the same orientation as
transparencies into the paper tray.
NOTE: The Transparency Separators function cannot be used in
the following situations:
• When anything other than Manual feed is selected for
Paper source in the Paper tab.
• When anything other than Transparency is selected for
Paper type in the Paper tab.
• When anything other than Center Output Tray is selected
for Output bin in the Paper tab.
• When the Duplex feature is selected in the Paper tab.
Stapling Specify whether to staple printed documents as well as the
position of the staple.
NOTE: You can staple 2 to 50 sheets.
NOTE: You cannot use staples in the following situations:
• When anything other than Finisher Tray is selected for
Output bin in the Paper tab.
• When Job Offset is selected.
Job Offset Shifting the output positions of adjacent jobs (print command) or
copies (sets) is called Job Offset. The positions of adjacent jobs or
sets of copies are shifted to either sides of the output tray.
Collated Select whether to collate a multi-page file per set when they are
printed.
Custom Paper Image
Rotation
Select whether to correct the paper orientation when printing on
custom paper. When printing on custom paper, select On to
correct the orientation rotated at 90 degrees.
Bypass Feed Orientation Specify the paper orientation when printing from the bypass tray.
When you set the short side of the paper in the bypass tray feed
direction, select Landscape. When you set the long side of the
paper in the bypass tray, select Portrait.
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Substitute Tray Specify what action to take when the paper size called for is not
loaded in the machine.
Use Printer Settings: The settings can be confirmed on the
printer control panel.
Display message: Display paper supply messages on the printer
control panel. Printer will be unavailable until paper is supplied.
Use Nearest Size (With Zoom): Select the nearest paper size.
Automatically reduces or enlarges images for printing, as
necessary.
Use Nearest Size (No Zoom): Select the nearest paper size
available and prints in equal size.
Use Larger Size (With Zoom): Print in equal size on paper larger
than the original. Automatically reduces images for printing, as
necessary.
Use Larger Size (No Zoom): Print on paper larger than the
original.
Available Printer Memory Enter the amount of usable printer memory (in KB) in the Edit box.
Normally, it is not necessary to change this setting.
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Available Font Cache Enter the amount of memory available for the font cache (in KB) in
the Edit box. Normally, it is not necessary to change this setting.
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Specify Job Owner The following selections are available:
Job Type User ID Enter the User ID for the Job Type, which includes Secure Print,
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Use Login Name: Use your Windows Login Name as the Job
Owner Name. The Job Owner Name becomes the “Login User
Name\Host Name”.
Enter Owner name: Select this if you want to specify a custom
Job Owner Name, which is used for all the printer icons.
NOTE: You can enter up to 31 alphanumeric characters for the
Login Name and the Owner Name. If you enter more than 31
characters for either name, only the first 31 characters are used.
Password: Enter the password for the Job Owner Name. The
password can consist of 4 to 12 digits. Each digit entered displays
as an asterisk (*).
Sample Print, and Delayed Print.
Job Type User ID: Enter the User ID for the Job Type. The User
ID can contain a maximum of 24 alphanumeric characters.
Password: Enter the password for the Job Type. You can enter
up to 4 digits. Each digit entered displays as an asterisk (*).
Options Tab Settings
This section describes the settings of the Options tab.
Select the settings that you want to set in Hardware Options.
1
Change the settings in the “Change Settings For” box area.
2
• You can restore defaults by selecting the Restore
Defaults button.
When all setting changes are completed, select OK.
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Settings
Output Tray Specify whether Finisher is installed and the type.
Paper Detect by Tray Specify either Statement Paper Detection, or A5 Paper Detection.
Output Settings Tab Settings
This section describes the settings in the Output Settings tab.
• You can restore defaults by selecting the Restore
Defaults button.
Output Paper
Output Size Select the size of the paper used for output. The output is
automatically enlarged or reduced, depending on the paper size
selected in the Output Size and the paper size selected in the
Paper tab.
Example: When you select 8 1/2 x 11 inches in Paper size
in the Paper tab and 11 x 17 inches is selected in the
Output Size, the output is automatically enlarged and
printed.
When None is selected the job is printed based on the paper size
selected in the application.
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Job Type
Job Type You can specify the print function from among Secure Print,
Sample Print, and Delayed Print.
Secure Print: A function that temporarily stores print jobs in the
printer, and prints the job when instructed from the printer control
panel.
• If you want to output secure prints, set the User ID and
password for Print Type in the Configuration tab.
Sample Print: A function that outputs only 1 set when multiple
sets are specified. If the job is as specified, the remaining sets are
printed.
Delayed Print: A function that temporarily stores print jobs in the
printer, and prints them at a scheduled time.
Normal Print Select when you do not
want to output secure prints, sample
prints, or delayed prints.
Secure Print Select when you want to output secure prints.
Sample Print Select when you want to output sample prints.
NOTE: The Collated setting must be selected in the Page Setup
tab when using Job Type.
Delayed Print Select when you want to output delayed prints.
User ID Displays the User ID for Job Type. The User ID displayed is the
User ID specified on the Configuration tab. This option can only be
selected when the setting on the Configuration tab has been
completed. This is a display-only item and cannot be changed in
User ID.
Password Displays the Job Type password specified in the Configuration
tab. Each digit entered is displayed as an asterisk (*). This option
can only be selected when the setting on the Configuration tab
has been completed. This is a display-only item and cannot be
changed in Password.
Retrieve Document Name Select the method of specifying the document name. If you have
selected Auto Retrieve, the valid document name can be up to 24
alphanumeric characters.
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Document Name When “Enter Document Name” is selected in the Stored
Document Name list, you can specify a document name with a
maximum of 24 alphanumeric characters.
Start Print Time Set the time that you want Delayed Print to be carried out. Place
the cursor in the hour or minute box and press the up or down
triangle to specify the starting time. You can also set the time by
entering the time directly into the boxes.
• The default setting is 00:00
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Color Settings Tab Settings
Settings
Output Color Specify whether to print in color or black.
Print Mode Specify whether to give priority to the print speed or the image
quality. The printer/copier is capable of printing at three different
resolutions:
High Speed: 600 x 600
Standard: 1200 x 600
High Quality: 1200 x 1200
To change resolution settings, use the Print Mode selections.
NOTE: The Image Enhancement feature is not available when
Standard or High Quality is selected.
RGB Color Correction Specify the coloration of the RGB Color Correction.
Normal: This setting is optimized for printing documents that
contain text and graphics, such as business documents.
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Photo: This setting is optimized for printing photos or images with
gradations. Select this setting when printing images in RBG.
Web Pages: This setting is optimized for printing web pages.
Presentation: This setting is optimized for printing the color
documents vividly, such as presentation documents.
Screen You can adjust the image quality. Select Gradation to print photos
and gradations clearly. Select Fineness to print the colors in
illustrations, tables, or graphs evenly.
RBG Gamma Correction Specify the brightness of the documents. The higher the value, the
darker the print becomes.
Gray Guaranteed Select On to print grays and black within documents in black toner
only. This prevents neutral grays from exhibiting any kind of color
shading or misregistration. This feature does not apply to images
of the documents.
NOTE: For documents containing sweeps/gradients that include
gray, it may be preferable to set this feature to Off.
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Configuring the PCL Print Driver on Windows 95/98/Me
This section describes the following printer specific settings
included in the PCL 6/5e Version 4.1 Print Driver Properties and
Printing Preferences.
• Print Driver Properties
• Configuration Tab > Print Features
Printer Tab
• Document Default Properties
Watermarks
Fonts
User Settings
Color Management
Paper Output
Output Options
Graphics
Print Driver Properties
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• Configuration Ta b
• Printer Tab
To view the Configuration or Printer tabs, select the printer icon in
the printers window, then select Properties on the File menu.
Configuration Tab Settings
This describes Print Features in the Configuration tab.
NOTE: In order to print correctly, it is necessary to make
appropriate settings in this tab.
Select the printer icon in the Printers window, then select
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Properties from the File menu.
Select the Configuration tab.
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Select the items in Print Features that you want to set.
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Change the settings in the list box that is displayed below the Print
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Features list.
When all setting changes are completed, select OK.
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Print Features
Print Page Mode Set Print Page Mode to On to enhance printer performance with
large complex jobs.
Specify Job Owner Use this feature to specify a job owner.
Use Login Name: Use your Windows Login Name as the Job
Owner Name. The Job Owner Name becomes the “Login User
Name\Host Name”.
Enter Owner Name (For Administrator): Select this if you want
to specify a custom Job Owner Name, which is used for all the
printer icons.
Enter Owner Name (For User): Select this if you want to specify
a custom Job Owner Name for each Windows Login user.
NOTE: You can enter up to 31 alphanumeric characters for the
Login Name and the Owner Name. If you enter more than 31
characters for either name, only the first 31 characters are used.
Password: Enter the password for the Job Owner Name. The
password can consist of 4 to 12 digits. Each digit entered displays
as an asterisk (*).
Bypass Feed Orientation Specify the paper orientation when printing from the bypass tray.
When you set the short side of the paper in the bypass tray feed
direction, select Landscape setting. When you set the long side of
the paper in the bypass tray, select Portrait setting.
Substitute Tray Specify what action to take when the paper size called for is not
loaded in the machine.
Use Printer Settings: The settings can be confirmed on the
printer control panel.
Display message: Displays paper supply messages on the
printer control panel. Printer will be unavailable until paper is
supplied.
Use Nearest Size (With Zoom): Selects the nearest paper size.
Automatically reduces or enlarges images for printing, as
necessary.
Use Nearest Size (No Zoom): Selects the nearest paper size
available and prints in equal size.
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Printer Tab Settings
This describes the available Printer tab settings.
NOTE: In order to print correctly, it is necessary to make
appropriate settings in this tab.
Select the printer icon in the Printers window, then select
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Properties from the File menu.
Select the Printer tab.
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Select the Auto Configuration button or select the items
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manually in Change Setting For: that you want to set.
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Finisher An optional output tray with stapling function that can be added to
A5 & Statement Paper
Detection
When all setting changes are completed, select OK.
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the side of the printer.
Optional output functions to enable Trays 1 - 4 to detect certain
paper sizes.
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Document Default Properties
This describes the document default properties available in the
Properties dialog box.
NOTE: In order to print correctly, it is necessary to make
appropriate settings in this tab.
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Select the printer icon in the Printers window, then select
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Properties from the File menu.
Select the appropriate tab to view or change the document default
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properties for all users of the selected printer. Select your changes
on the following tabs:
• Color Management
• Paper/Output
• Output Options
• Graphics
• Watermarks
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• Fonts
• User Settings
When all setting changes are completed, select OK.
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Specify your printing options from the following:
For additional detail about the contents on the tabs use On-line
Help. For more information, refer to the B. Basic Printing section in
this chapter.
Color Management Allows you to associate color profile (s) with your color printer.
Paper/Output Tab Selections include Job Type, Copies, Paper Size, Output Size,
Image Orientation, Mixed Orientation, Multiple Up, Output Color, 2
Sided Print, Output Destination, Paper Source, Paper Type
(Bypass Tray), or select Printer Status, Poster/Booklet, Print Area,
or Restore Defaults buttons.
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Output Options Tab Select from Front Cover, Feed Cover from, Transparency
Separators, Job Offset, Stapling, or select Margin Shift Restore
Defaults buttons.
Graphic Tabs Specify how you want to manipulate graphic images for your print
job. Select from the following options: Output Color, Print Mode,
Image Adjustment Mode, Image Types, Image Auto Correction, or
select the Image Settings, Color Balance, Profile Settings,
Detailed Settings, or Restore Defaults buttons.
For more information on how to set graphic options refer to section
C.) Special Printing in the User Guide (Print).
Watermarks Tab Specify watermark settings. Selections for watermarks include
First Page Only or In Background, Encircle, Text, Position, Angle,
or select the Restore Defaults button.
Fonts Tab Use the TrueType Font control to select how TrueType Fonts will
be processed and printed.
User Settings Tab The User Settings tab dialog provides options for you to save
frequently used print driver settings and then recall these settings
without having to configure again.
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