Xerox ApeosPort-IV C2275, ApeosPort-IV C3373, ApeosPort-IV C3375, ApeosPort-IV C4475, ApeosPort-IV C5575 User Guide
...
ApeosPort-IV C5575
DocuCentre-IV C5575
ApeosPort-IV C4475
ApeosPort-IV C3375
ApeosPort-IV C3373
ApeosPort-IV C2275
DocuCentre-IV C4475
DocuCentre-IV C3375
DocuCentre-IV C3373
User Guide
Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer, and Microsoft
Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.
NetWare is a registered trademark of Novell, Inc. in the United States and other countries.
Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
EtherTalk, Macintosh, and Mac OS are trademarks of Apple, Inc..
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SmartMedia is a registered trademark of Toshiba Corporation.
RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United States and/
or other countries.
RSA Security Inc. All right reserved.
All product/brand names are trademarks or registered trademarks of the respective holders.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
For information on license, refer to About License.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, Smart WelcomEyes, ApeosWare,
CentreWare, and DocuShare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji
Xerox Co., Ltd.
DocuWorks is a trademark of Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents.................................................................................................................................................3
1 Before Using the Machine...................................................................................................................13
Preface ................................................................................................................................................................... 14
Types of Manuals...............................................................................................................................................15
Using This Guide ................................................................................................................................................16
Organization of This Guide......................................................................................................................16
Conventions................................................................................................................................................... 17
Safety Notes........................................................................................................................................................ 19
Electrical Safety............................................................................................................................................20
Machine Installation..................................................................................................................................21
Operational Safety......................................................................................................................................26
Consumable................................................................................................................................................... 29
Others...............................................................................................................................................................29
Location of Warning and Caution Labels..........................................................................................30
Table of Contents
Regulation.............................................................................................................................................................31
Radio Frequency Emissions (Class B)...................................................................................................31
Regulatory Information for RFID .........................................................................................................31
Product Safety Certification (UL, CB)..................................................................................................31
Environment.........................................................................................................................................................32
About License...................................................................................................................................................... 33
RSA BSAFE......................................................................................................................................................33
Heimdal ...........................................................................................................................................................33
JPEG Code.......................................................................................................................................................33
Libcurl...............................................................................................................................................................33
FreeBSD...........................................................................................................................................................34
OpenLDAP ......................................................................................................................................................35
DES ....................................................................................................................................................................36
AES.....................................................................................................................................................................37
TIFF (libtiff)....................................................................................................................................................37
ICC Profile (Little cms)...............................................................................................................................37
XPS (XML Paper Specification)...............................................................................................................37
EDICT and COMPDIC ................................................................................................................................ 37
Cyrus SASL......................................................................................................................................................38
Legal Notice.........................................................................................................................................................39
2 Product Overview....................................................................................................................................41
Machine Components......................................................................................................................................42
Power Source .......................................................................................................................................................52
Switching the Main Power On................................................................................................................52
Switching the Power On............................................................................................................................ 52
Switching the Power Off...........................................................................................................................53
Switching the Main Power Off ...............................................................................................................54
Circuit Breaker.....................................................................................................................................................56
3
Energy Saver Mode........................................................................................................................................... 58
Smart WelcomEyes..................................................................................................................................... 59
Entering the Energy Saver Mode .......................................................................................................... 59
Exiting the Energy Saver Mode ............................................................................................................. 60
Control Panel....................................................................................................................................................... 61
Large Size Color UI..................................................................................................................................... 65
Screens and Buttons Displayed............................................................................................................. 68
About the [Services Home] Screen ............................................................................................................. 69
Entering Text....................................................................................................................................................... 73
Installing the Tray Attachment on the Finisher-B1............................................................................. 74
3 Copy ............................................................................................................................................................ 75
Copying Procedure............................................................................................................................................ 76
Step 1 Loading Documents..................................................................................................................... 76
Step 2 Selecting Features........................................................................................................................ 78
Step 3 Entering a Quantity...................................................................................................................... 79
Step 4 Starting the Copy Job.................................................................................................................. 80
Step 5 Confirming the Copy Job in Job Status................................................................................ 81
Operations during Copying ........................................................................................................................... 82
Stopping the Copy Job.............................................................................................................................. 82
Changing the Number of Copies.......................................................................................................... 83
Interrupting the Copy Job ....................................................................................................................... 84
Simple Copy......................................................................................................................................................... 85
Paper Supply (Selecting the Paper for Copying) ............................................................................ 85
Reduce/Enlarge (Making Enlarged/Reduced Copies)...................................................................86
2 Sided Copying (Making 2 Sided Copies)........................................................................................ 87
Auto/Color/Black & White (Selecting the Color for Copying).................................................... 88
Lighten/Darken (Adjusting the Copy Density) ................................................................................ 88
2 Pages per Side (Copying Two Pages onto One Sheet).............................................................88
1 Staple ........................................................................................................................................................... 89
Copy........................................................................................................................................................................ 90
Reduce/Enlarge (Making Enlarged/Reduced Copies)...................................................................90
Paper Supply (Selecting the Paper for Copying) ............................................................................ 94
Output Color (Selecting the Color for Copying).............................................................................. 97
2 Sided Copying (Making 2 Sided Copies)......................................................................................101
Copy Output (Specifying Finishing Options)..................................................................................101
Pages per Side (Copying Multiple Pages onto One Sheet).......................................................101
Lighten/Darken (Adjusting the Copy Density) ..............................................................................102
Image Quality...................................................................................................................................................103
Original Type (Selecting the Document Type)..............................................................................103
Image Options (Adjusting Copy Density/Sharpness/Saturation of Images)...................105
Image Enhancement
(Erasing the Background Color of Documents/Adjusting Contrast).....................................105
Color Effects (Selecting an Image Quality)....................................................................................106
Color Balance (Adjusting Color Balance).........................................................................................107
Color Shift (Adjusting the Color Tone) .............................................................................................109
Layout Adjustment.........................................................................................................................................110
4
Table of Contents
2 Sided Copying (Making 2 Sided Copies) ..................................................................................... 111
Book Copying (Copying Facing Pages onto Separate Sheets)............................................... 112
2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ........................................ 114
Original Size (Specifying the Scan Size for the Document)..................................................... 115
Mixed Size Originals (Scanning Different Size Documents Simultaneously)................... 116
Edge Erase (Erasing Edges and Margin Shadows of the Document).................................. 117
Image Shift (Adjusting the Image Position)................................................................................. 119
Invert Image (Making Reversed Copies of Images) .................................................................. 122
Original Orientation (Specifying the Orientation of Loaded Documents)........................ 123
Image Rotation (Changing the Orientation of Images).......................................................... 124
Output Format................................................................................................................................................. 126
2 Sided Copying (Making 2 Sided Copies) ..................................................................................... 126
Booklet Creation (Creating a Booklet).............................................................................................127
Covers (Attaching Covers to Copies) ................................................................................................ 130
Pages per Side (Copying Multiple Pages onto One Sheet)...................................................... 131
Poster (Making Enlarged Copies Spread over Multiple Sheets)............................................. 132
Repeat Image (Making Multiple Copies on One Sheet)........................................................... 134
Annotations (Adding a Comment/a Date/Page Numbers to Copies)................................. 135
Watermark (Printing Control Numbers on the Background of Copies)..............................141
Secure Watermark (Managing Document Security).................................................................. 144
Folding (Outputting Bi-Folded/Tri-Folded Paper)........................................................................ 147
Preset Repeat Image (Making Multiple Copies on a Single Sheet) ..................................... 147
Transparency Options (Inserting Blank Sheets between Transparencies)........................148
Copy Output (Specifying Finishing Options)................................................................................. 150
ID Card Copy (Copying Both Sides of an ID Card)..................................................................... 155
Job Assembly.................................................................................................................................................... 157
Build Job (Processing Documents Scanned with Different Settings as One Job)........... 157
Sample Job (Checking the Finished Output of the Copy)........................................................ 161
Combine Original Sets (Adding Originals)...................................................................................... 162
Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area).......... 165
Stored Programming (Calling a Stored Program for Build Job)............................................. 166
4 Fax ............................................................................................................................................................ 167
Fax Procedure................................................................................................................................................... 168
Step 1 Loading Documents .................................................................................................................. 168
Step 2 Selecting Features...................................................................................................................... 170
Step 3 Specifying Destinations........................................................................................................... 171
Step 4 Starting the Fax Job.................................................................................................................. 173
Step 5 Confirming the Fax Job in Job Status................................................................................ 174
Operations during Faxing............................................................................................................................ 175
Stopping the Fax Job.............................................................................................................................. 175
Changing the Scan Settings................................................................................................................. 176
About Internet Fax......................................................................................................................................... 178
Internet Fax Features ............................................................................................................................. 178
Sending Internet Fax.............................................................................................................................. 180
Receiving Internet Fax ........................................................................................................................... 181
Useful Features ......................................................................................................................................... 182
About IP Fax (SIP)..........................................................................................................................................185
5
IP Fax (SIP) Features...............................................................................................................................186
Feature Comparison with Regular Fax .............................................................................................188
Sending IP Fax (SIP) ................................................................................................................................188
Receiving IP Fax (SIP) .............................................................................................................................189
About Server Fax..............................................................................................................................................190
Sending Server Fax...................................................................................................................................190
Simple Fax..........................................................................................................................................................192
Specifying a Destination Using the Numeric Keypad................................................................192
Speed Dialing (Specifying a Destination Using an Address Number).................................193
Specifying a Destination Using a One Touch Button.................................................................194
Resolution (Specifying the Scanning Resolution) ........................................................................195
Original Type (Selecting the Document Type)..............................................................................195
2 Sided Scanning (Transmitting 2-sided Originals).....................................................................196
Fax/Internet Fax..............................................................................................................................................197
Internet Fax / Fax / IP Fax (SIP) (Selecting Internet Fax / Fax / IP Fax (SIP)).................197
+ Add (Sending Faxes to Multiple Recipients)...............................................................................198
Specifying a Destination Using the Address Book.......................................................................198
Speed Dialing (Specifying a Destination Using an Address Number).................................203
Add New Address (Registering a Destination on the Address Book)...................................204
Specifying a Destination using a One Touch Button..................................................................206
Specifying a Destination using the Keyboard Screen ................................................................206
Specifying a Destination using the Redial Feature.....................................................................207
Specifying a Line (Port)...........................................................................................................................208
Entering Specific Symbols......................................................................................................................208
Removing/Confirming a Recipient .....................................................................................................209
Lighten/Darken (Adjusting Fax Density) .........................................................................................210
2 Sided Scanning (Transmitting 2-sided Originals).....................................................................211
Original Type (Selecting the Document Type)..............................................................................212
Resolution (Specifying the Scanning Resolution) ........................................................................213
Layout Adjustment.........................................................................................................................................214
2 Sided Scanning (Transmitting 2-sided Originals).....................................................................214
Original Type (Selecting the Document Type)..............................................................................214
Resolution (Specifying the Scanning Resolution) ........................................................................214
Original Size (Specifying the Scan Size for the Original)...........................................................214
Mixed Size Originals (Scanning Different Size Documents Simultaneously)....................215
Book Faxing (Scanning Facing Pages onto Separate Sheets) ................................................216
Reduce/Enlarge (Specifying a Scan Ratio)......................................................................................218
Stamp (Adding a Stamp when Scanning a Document) ............................................................219
Fax/Internet Fax Options.............................................................................................................................220
Acknowledgement Report (Confirming Transmission Results) ..............................................220
Starting Rate (Selecting a Communication Mode) .....................................................................222
Priority Send/Delay Start (Specifying Send Priority/Send Time)...........................................223
Transmission Header Text (Adding Sender Name and Phone Number to Faxes) .........225
Cover Page (Transmitting Documents With a Cover Page).....................................................226
Internet Fax Subject (Specifying the Internet Fax Subject)....................................................228
Internet Fax Message (Editing the Internet Fax Mail Contents) ..........................................228
Recipient Print Sets (Printing Multiple Sets at the Remote Machine).................................229
Pages per Side (Combining Multiple Pages into One Sheet)...................................................230
6
Table of Contents
Remote Folder (Using Remote Folder) ............................................................................................230
F Code (Using F Code Transmission)................................................................................................ 234
Internet Fax Profile (Specifying Internet Fax Profiles) .............................................................237
Encryption (Sending Internet Fax Encrypted by S/MIME)...................................................... 238
Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME).............. 239
More Options.................................................................................................................................................... 240
Remote Polling (Retrieving Files from Remote Machines) ...................................................... 240
Store for Polling
(Storing Files on the Machine that a Remote Machine can Retrieve) ................................ 243
On-hook (Confirming Remote Machine Response Prior to Transmission)........................ 244
Broadcast........................................................................................................................................................... 246
Broadcast Send (Transmitting to Multiple Recipients)............................................................. 246
Relay Broadcast (Transmitting Documents Through a Relay Station).............................. 247
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)............... 250
Receiving Faxes ............................................................................................................................................... 254
Switching between Auto Receive and Manual Receive ............................................................ 254
Using Auto Receive.................................................................................................................................. 255
Using Manual Receive ............................................................................................................................ 255
Using Folder Receive ............................................................................................................................... 255
Facsimile Information Services.................................................................................................................257
Using the Receiver.................................................................................................................................... 257
When Not Using a Receiver.................................................................................................................. 257
5 Scan.......................................................................................................................................................... 259
Scanning Procedure....................................................................................................................................... 260
Step 1 Loading Documents .................................................................................................................. 260
Step 2 Selecting the Features.............................................................................................................. 262
Step 3 Starting the Scan Job ............................................................................................................... 265
Step 4 Confirming the Scan Job in Job Status..............................................................................267
Step 5 Saving the Scanned Data ....................................................................................................... 267
Operations during Scanning....................................................................................................................... 268
Stopping the Scan Job............................................................................................................................ 268
Previewing the Scanned Images during a Scan Job .................................................................. 269
Changing Scan Settings......................................................................................................................... 270
E-mail................................................................................................................................................................... 271
Address Book (Specifying an E-mail Address)............................................................................... 272
Add New Address (Registering a Recipient on the Address Book)....................................... 278
Specifying a Destination Using a One Touch Button................................................................279
New Recipient (Entering an Address)............................................................................................... 280
Add Me (Adding the Sender’s Address)........................................................................................... 281
Recipient(s) (Editing a Recipient)....................................................................................................... 281
From (Setting the Sender’s Address) ................................................................................................ 283
Subject (Setting the Subject)............................................................................................................... 283
Message (Entering the E-mail Body) ................................................................................................284
Preview (Previewing the Scanned Images during a Scan Job) ..............................................284
Color Scanning (Selecting an Output Color).................................................................................. 284
2 Sided Scanning (Scanning Both Sides of a Document) ........................................................ 285
Original Type (Selecting the Document Type)............................................................................. 286
7
File Format (Selecting a File Format for Output Data)..............................................................287
Network Scanning...........................................................................................................................................300
Preview (Previewing the Scanned Images during a Scan Job)...............................................301
Color Scanning (Selecting an Output Color) ..................................................................................301
2 Sided Scanning (Scanning Both Sides of a Document).........................................................301
Original Type (Selecting the Document Type)..............................................................................301
File Format (Selecting a File Format for Output Data)..............................................................301
Scan to PC...........................................................................................................................................................302
Transfer Protocol (Selecting a Transfer Protocol)........................................................................302
Address Book (Specifying a Destination PC Using the Address Book)................................303
Add New Address (Registering a Destination PC on the Address Book).............................305
Specifying a Destination PC Using a One Touch Button ..........................................................308
Browse (Specifying a Destination PC by Browsing Your Network) .......................................309
Specifying a Destination
(Specifying a Destination PC Using the Screen Keyboard).....................................................310
Preview (Previewing the Scanned Images during a Scan Job)...............................................312
Color Scanning (Selecting an Output Color) ..................................................................................312
2 Sided Scanning (Scanning Both Sides of a Document).........................................................312
Original Type (Selecting the Document Type)..............................................................................312
File Format (Selecting a File Format for Output Data)..............................................................312
Store to Folder ..................................................................................................................................................313
Color Scanning (Selecting an Output Color) ..................................................................................314
2 Sided Scanning (Scanning Both Sides of a Document).........................................................314
Original Type (Selecting the Document Type)..............................................................................314
Preview (Previewing the Scanned Images during a Scan Job)...............................................314
Store to USB ......................................................................................................................................................315
Save in (Specifying a Storage Location in the USB Memory Device) ..................................319
Details (Displaying the Details of a Storage Location in the USB Memory Device)......320
Preview (Previewing the Scanned Images during a Scan Job)...............................................320
Color Scanning (Selecting an Output Color) ..................................................................................320
2 Sided Scanning (Scanning Both Sides of a Document).........................................................321
Original Type (Selecting the Document Type)..............................................................................321
File Format (Selecting a File Format for Output Data)..............................................................321
Store & Send Link.............................................................................................................................................322
Scan To (Displaying the E-mail Address of the Authenticated User) ..................................322
From (Displaying the E-mail Address of the Authenticated User)........................................323
Subject (Setting the Subject) ...............................................................................................................323
Message (Entering the E-mail Body).................................................................................................323
Color Scanning (Selecting an Output Color) ..................................................................................323
2 Sided Scanning (Scanning Both Sides of a Document).........................................................323
Original Type (Selecting the Document Type)..............................................................................323
Preview (Previewing the Scanned Images during a Scan Job)...............................................323
File Format (Selecting a File Format for Output Data)..............................................................324
Store to WSD.....................................................................................................................................................325
Computer (Starting a Scan Job via Computer Operation).......................................................325
This Device (Storing Data Scanned by the Machine on a Network Computer) ..............326
Advanced Settings ..........................................................................................................................................328
8
Table of Contents
Color Scanning (Selecting an Output Color).................................................................................. 328
Original Type (Selecting the Document Type)............................................................................. 328
Photographs (Scanning a Color Photograph) ............................................................................... 329
Image Options (Adjusting Scan Density and Image Sharpness) ......................................... 329
Image Enhancement
(Erasing the Background Color of Documents/Adjusting Contrast).................................... 330
Shadow Suppression (Suppressing the Document Background).......................................... 330
Color Space (Specifying Color Space) .............................................................................................. 331
Layout Adjustment......................................................................................................................................... 333
Resolution (Specifying a Scanning Resolution)............................................................................ 333
2 Sided Scanning (Scanning Both Sides of a Document) ........................................................ 334
Book Scanning (Scanning Facing Pages on Separate Sheets)............................................... 334
Original Size (Specifying a Scan Size) .............................................................................................. 335
Mixed Size Originals (Scanning Different Size Documents Simultaneously)................... 336
Edge Erase (Erasing Edges and Margin Shadows in the Document) .................................. 338
Reduce/Enlarge (Specifying a Scanning Ratio)............................................................................ 339
Original Orientation (Specifying the Orientation of the Loaded Document).................. 340
E-mail Options/Filing Options.................................................................................................................... 341
Quality/File Size (Specifying an Image Compression Ratio When Scanning)................. 341
File Format (Selecting a File Format for Output Data)............................................................. 342
Read Receipts (Specifying Read Receipts).....................................................................................342
Split Send (Sending in Sections)......................................................................................................... 343
File Name (Specifying a Name for the File to be Sent)............................................................ 344
Reply To (Specifying a Reply Address).............................................................................................344
File Name Conflict (Setting the Action to be Taken for File Name Conflict)................... 345
File Name (Specifying a Name for the File to be Saved)......................................................... 345
Encryption (Sending E-mail Encrypted by S/MIME)................................................................... 346
Digital Signature (Sending E-mail with a Digital Signature by S/MIME) .......................... 346
Login Name................................................................................................................................................. 346
Password ...................................................................................................................................................... 347
Meta Data................................................................................................................................................... 347
6 Send from Folder ................................................................................................................................. 349
Folder Operating Procedure........................................................................................................................ 350
Step 1 Opening the [Send from Folder] Screen............................................................................ 350
Step 2 Selecting a Folder....................................................................................................................... 351
Step 3 Checking/Selecting Files in a Folder ................................................................................... 351
Step 4 Operating Files in a Folder...................................................................................................... 351
Selecting a Folder ........................................................................................................................................... 352
Checking/Operating Files in a Folder...................................................................................................... 353
Checking File Details...................................................................................................................................... 355
Printing Files in a Folder............................................................................................................................... 357
Configuring/Starting Job Flow................................................................................................................... 360
[Link Job Flow Sheet to Folder] Screen ............................................................................................ 362
Job Flow Restrictions............................................................................................................................... 365
7 Job Flow Sheets (ApeosPort Series Only).................................................................................... 367
Job Flow Procedure........................................................................................................................................ 368
9
Step 1 Opening the [Job Flow Sheets] Screen...............................................................................368
Step 2 Selecting a Job Flow Sheet......................................................................................................368
Step 3 Confirming/Changing the Job Flow Sheet........................................................................369
Step 4 Starting the Job Flow Sheet....................................................................................................369
Selecting/Changing a Job Flow Sheet.....................................................................................................370
8 Stored Programming...........................................................................................................................373
Stored Programming Overview..................................................................................................................374
Registering/Deleting/Renaming Stored Programs.............................................................................375
Registering Stored Programs................................................................................................................376
Notes and Restrictions on Registering Stored Programs ..........................................................377
Registering Stored Programs for Build Job .....................................................................................378
Deleting Stored Programs......................................................................................................................379
Entering/Changing a Stored Program Name.................................................................................379
Assigning/Changing Icons for Stored Programs ..........................................................................380
Calling a Stored Program.............................................................................................................................381
Calling a Stored Program for Build Job ............................................................................................382
9 Web Applications (ApeosPort Series Only) .................................................................................383
Web Applications Overview.........................................................................................................................384
Accessing Web Applications........................................................................................................................385
Accessing Using Buttons Registered on the [Services Home] Screen.........................................386
10 Media Print (Text and Photos) ........................................................................................................387
Overview of Media Print ...............................................................................................................................388
Supported Media and File Formats ...................................................................................................389
Notes and Restrictions on Media Print.............................................................................................390
Inserting USB Memory Device ...................................................................................................................391
Media Print - Text............................................................................................................................................394
Selecting Files .............................................................................................................................................394
[Select From List] Screen........................................................................................................................394
Media Print - Photos.......................................................................................................................................396
Selecting Files .............................................................................................................................................396
[Select From List] Screen........................................................................................................................396
Selecting the Printing Options....................................................................................................................398
Media Print - Photos.................................................................................................................................398
Media Print - Text......................................................................................................................................399
Index Print....................................................................................................................................................400
10
11 Job Status ...............................................................................................................................................401
Job Status Overview.......................................................................................................................................402
Checking Current/Pending Jobs.................................................................................................................403
Checking Completed Jobs............................................................................................................................405
Printing and Deleting Stored Jobs............................................................................................................406
Secure Print..................................................................................................................................................406
Sample Set...................................................................................................................................................408
Delayed Print...............................................................................................................................................410
Table of Contents
Charge Print................................................................................................................................................ 411
Private Charge Print................................................................................................................................. 414
Public Folder ............................................................................................................................................... 416
Undelivered Faxes.................................................................................................................................... 417
Printing Pending Jobs.................................................................................................................................... 419
Handling Error Terminations...................................................................................................................... 420
12 Computer Operations......................................................................................................................... 421
Features Overview.......................................................................................................................................... 422
Print ...................................................................................................................................................................... 423
Print Features............................................................................................................................................. 423
Setup.............................................................................................................................................................. 425
Printing ......................................................................................................................................................... 425
E-mail Printing.................................................................................................................................................. 426
Setup.............................................................................................................................................................. 426
Receiving E-Mail........................................................................................................................................ 426
Sending Fax....................................................................................................................................................... 428
Registering Destinations........................................................................................................................428
Importing Scanned Data............................................................................................................................. 431
Importing to a TWAIN Compatible Application..........................................................................431
Importing Using Stored File Manager 3 ......................................................................................... 433
Importing Using CentreWare Internet Services .......................................................................... 435
Importing Using EasyOperator...........................................................................................................437
CentreWare Internet Services.................................................................................................................... 439
13 Appendix................................................................................................................................................. 443
Glossary............................................................................................................................................................... 444
Index....................................................................................................................................................................451
11
12
1 Before Using the Machine
This chapter describes how to use this guide, as well as safety notes and legal notice you
should read before using the machine.
z
Preface...............................................................................................................................................14
z
Types of Manuals..........................................................................................................................15
z
Using This Guide............................................................................................................................16
z
Safety Notes....................................................................................................................................19
z
Regulation........................................................................................................................................31
z
Environment ....................................................................................................................................32
z
About License..................................................................................................................................33
z
Legal Notice.....................................................................................................................................39
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the ApeosPort-IV C5575/C4475/C3375/C3373/C2275,
DocuCentre-IV C5575/C4475/C3375/C3373 (hereafter referred to as "the machine").
This guide describes how to operate the machine and the precautions you should follow
during operation. To get the most out of the machine and to use it effectively, be sure to
read this guide before use.
This guide assumes that you have a basic knowledge of the operating environment of the
personal computer in use and networking environments. For information on the
environment of the personal computer in use and the basic knowledge and operations of
networking environments, refer to the manuals provided with the personal computer,
operating system, and network system.
For information on how to configure your network environment, refer to the Administrator
Guide. For information on optional accessories for the print service, also refer to the guide
provided with each optional accessory.
After reading this guide, be sure to keep it handy for quick reference. It will be useful in case
you forget how to perform operations or if a problem occurs with the machine.
14
Warning:
This equipment will be inoperable when mains power fails.
Types of Manuals
Types of Manuals
The following guides are provided with the machine.
Accompanying Manuals
User Guide (this guide) (Document CD-ROM)
The guide describes all the necessary steps for copy, print, scan, and fax.
Administrator Guide (Document CD-ROM)
The guide is intended for system administrators, and describes how to configure network
and how to solve problems that may occur with the machine. This guide also describes daily
maintenance and the system settings procedures.
Quick Reference Guide (Booklet)
The guide describes the basic operations of the machine, as well as daily management and
maintenance.
Manual (HTML)
The manual describes installation and configuration procedures for print drivers and the
printer environment. This manual is included in the Driver CD Kit.
Print Driver Help
The help describes print features and operations.
Before Using the Machine
1
CentreWare Internet Services Help
The help describes how to change various settings of the machine using a web browser, and
how to import scanned data to a computer from the machine.
Important • To display the online help for CentreWare Internet Services, users need to have the environment to
connect to the internet. The communication fee shall be borne by you.
Guides for Optional Components
Optional components are available for the machine. Some of them come with user guides.
The guides for optional components describe all the necessary steps for using the optional
components and installing the software.
15
1 Before Using the Machine
Using This Guide
Before Using the Machine
This guide is intended for first time users of the machine. It describes the basic operations
for the Copy, Print, Scan, and Fax services.
Organization of This Guide
This guide consists of the following chapters:
1 Before Using the Machine
Describes how to use this guide, as well as safety notes, legal notices, and other important
information you should read before using the machine.
1
2 Product Overview
Describes the basic information of the machine, such as the names of components, how to
use the touch screen, how to switch the machine on and off, and how to exit the Energy
Saver mode.
3Copy
Describes the basic operation and features for the Copy service.
4Fax
Describes the basic operations and features for the Fax services.
5Scan
Describes the basic operations and features for the Scan services.
6 Send from Folder
Describes the basic operations and features to use folders.
7 Job Flow Sheets (ApeosPort Series Only)
Describes the operations to use a job flow created on a remote system.
8Stored Programming
Describes the Stored Programming service that enables you to store customized job settings.
9 Web Applications (ApeosPort Series Only)
Describes the operations to connect to web applications.
10 Media Print (Text and Photos)
Describes the basic operations and features of Media Print that allows you to print image
data and document files.
11 Job Status
Describes how to check job status and how to delete jobs.
12 Computer Operations
16
Describes operations performed from a computer, such as printing documents, importing
scanned files, using Direct Fax, and operating CentreWare Internet Services.
13 Appendix
Contains a glossary of terms used in this guide.
Using This Guide
Conventions
z
The screen shots and illustrations used in this guide vary depending on the machine
configuration and optional components installed. Some of the items in the screen shots
may not be displayed or available depending on your machine configuration.
z
The procedures in this guide may vary depending on the driver and utility software being
used due to the upgrades.
z
In this guide, "Computer" refers to a personal computer or workstation.
z
The following terms are used in this guide:
Important : Important information that you should read.
Note : Additional information on operations or features.
z
The following symbols are used in this guide:
" " :zA cross-reference included in this guide.
z
Names of CD-ROM, features, and touch screen messages and
input text.
z
[ ] :
Folders, files, applications, button or menu names displayed on
the touch screen.
z
Names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and menu
names.
Before Using the Machine
1
< > button : Hardware buttons on the control panel.
< > key : Keys on the keyboard of the computer.
z
>:
Path to a certain item within a procedure on the control panel.
For example: When you see the procedure "select [Tools] >
[Setup] > [Create Folder]", this means that you need to select
[Tools], select [Setup], and then select [Create Folder].
z
Path to a certain item within a procedure on a computer.
For example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]", this
means that you need to click [Start], click [Search], and then
click [For Files or Folders] to search for files and folders.
z
Cross-reference
For example: "Refer to "5 Tools" > "Common Service Settings" >
"Audio Tone" in the Administrator Guide."
The sentence above means that you need to refer to the
section "Audio Tone", which can be found under "Common
Service Settings" in chapter 5 Tools of the Administrator Guide.
17
1 Before Using the Machine
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
z
Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF):Loading the document or paper in portrait orientation when
viewed from the front of the machine.
Before Using the Machine
1
, ,Short Edge Feed (SEF):Loading the document or paper in landscape orientation
when viewed from the front of the machine.
18
Safety Notes
WARNING
Caution Flammable Explodable Electric
shock
Heated
surface
Moving
object
Pinched
fingers
Prohibited No fire Do not
touch
Do not use
in bathroom
Do not tear
down
Keep away
from wet
Never touch
with wet hand
Instructions Unplug Ground/
Earth
Safety Notes
Before using this product, read "Safety Notes" carefully for safety use.
This product and recommended supplies have been tested and found to comply with strict
safety requirements including safety agency approvals and compliance with environmental
standards. Follow the following instructions for safety use.
Any unauthorized alteration including an addition of new functions or connection to
external devices may not be covered by the product warranty. Contact your local Fuji
Xerox representative for more information.
Follow all warning instructions marked on this product. The warning marks stand for the
followings:
Used for item that if not followed strictly, can lead death or severe or fatal
injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
A symbol for items to pay attention to when handling machine. Follow instructions carefully
:
to use machine safely.
Before Using the Machine
1
A symbol for prohibited items. Follow instructions carefully to avoid any dangerous acts.
:
A symbol for items that must be performed. Follow instructions carefully to carry out these
:
essential tasks.
19
1 Before Using the Machine
Electrical Safety
Before Using the Machine
1
This product shall be operated by the power source as indicated on the product's data plate.
Consult your local power company to check if your power source meets the requirements.
WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug fits
only into an earthed electrical outlet. This is a safety feature. If the plug doesn't fit
to the outlet, contact an electrician to replace the outlet to avoid risk of electric
shock. Never use an earthed adapter plug to connect the product to the electrical
outlet that has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent overheat
and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple
connector. Consult your local Fuji Xerox representative to check if an outlet is
grounded.
Connect this product to a branch circuit or an outlet that has larger capacity than
the rated ampere and voltage of this product. See the data plate on the rear panel
of this product for its rated ampere and voltage.
Never touch the power cord with wet hands. It may cause electric shock.
Do not put an object on the power cord.
Always keep the plug connection free of dust. The dusty and damp environment
may bring about minute electric current in a connector. It may generate heat and
eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other product.
Do not damage or alter the power cord. Damage and alteration may generate heat
and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local Fuji
Xerox representative for its replacement. Do not use a damaged or uninsulated
cord to avoid the risk of electric shock and a fire accident.
When cleaning this product, always switch off the power and then the main power
inside the body front cover, and unplug the product. Access to a live machine
interior may cause electric shock.
Do not unplug or re-plug this product with the main power switch and the power
switch on. Plugging and unplugging a live connector may deform the plug and
generate heat, and eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage the
cord and cause electric shock or a fire accident.
20
Safety Notes
Switch off the power and then the main power inside the body front cover, and
unplug the product when it (i.e., fax function) is not used over weekends or long
holidays. Please note that it cannot receive fax message during switch-off.
Once a month, switch off this product and check if
z
the power cord is plugged firmly into an electrical outlet;
z
the plug is not excessively heated, rusted or bent;
z
the plug and electrical outlet are free of dust; and
z
the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off the power and then the main
power inside the body front cover, and unplug the power cord. Contact your local
Fuji Xerox representative.
Machine Installation
Do not locate this product where people might step on or trip over the power cord.
Friction or excessive pressure may generate heat and eventually cause electric
shock or a fire accident.
Never locate this product in the following places:
z
Near radiators or any other heat sources
z
Near volatile flammable materials such as curtains
z
In the hot, humid, dusty or poorly ventilated environment
z
In the place receiving direct sunlight
z
Near cookers or humidifiers
Before Using the Machine
1
Locate this product on a level and sturdy surface that can withstand a weight of
290 Kg (maximum weight when Large Size Color UI, Finisher-C1 with Booklet
Maker, Side Tray, and HCF B1 are installed to Three Tray Module Model). Otherwise,
if tilted, the product may fall over and cause injuries.
Locate this product in a well-ventilated area. Do not obstruct ventilation openings
of the product.
Keep the minimum clearance as follows for ventilation and an access to the power
plug. Unplug the product if an abnormal condition is noted.
21
1 Before Using the Machine
DocuCentre Series with the document cover
(Unit: mm)
1046
1623
70
699
424
100
100 400
1216
With Duplex Automatic Document Feeder B1-C/B1-PC (optional)
(Unit: mm)
1129
1623
70
699
424
100
50 400
1249
With Finisher-A1 (optional)
(Unit: mm)
Before Using the Machine
100
699
1623
424
1
70
1046
1216
100 400
22
400
424
699
100
70
50
1786
1623
1666
With Finisher-B1 (optional) and Side Tray (optional)
(Unit: mm)
100
With Booklet Maker Unit for Finisher-B1 (optional) and Side Tray (optional)
(Unit: mm)
400
424
699
100
80
2072
1623
70
1922
With Finisher-C1 (optional) and Side Tray (optional)
(Unit: mm)
Safety Notes
Before Using the Machine
1
709
1623
414
70
1666
1786
50
400
23
1 Before Using the Machine
400
424
699
100
80
2072
1623
70
1922
With Finisher-C1 with Booklet Maker (optional) and Side Tray (optional)
(Unit: mm)
400
424
699
100
80
2188
1623
25
2083
With Finisher-C1 (optional), HCF B1 (optional), and Side Tray (optional)
(Unit: mm)
10
°
10
°
10
°
10
°
Front
Front
Left
Left
Back
Back
Right Right
Before Using the Machine
1
Do not incline the product at more than 10 degree angle. Otherwise, it may fall
over and cause injuries.
24
Safety Notes
Always lock the wheels of this product and turn down the adjustable foot to the
floor after installation. Otherwise, it may fall over or slide and cause injuries.
Before Using the Machine
Others
To keep this product in a good performance and condition, always use it in the
following environment:
z
Temperature: 10 - 32°C
z
Humidity: 15 - 85%
When the product is left in a chilly room and the room is rapidly warmed up by
heater, dew condensation may form inside the product and cause a partial
deletion on printing.
1
25
1 Before Using the Machine
Operational Safety
Before Using the Machine
1
The operator's product maintenance procedures are described in the customer
documentation supplied with this product. Do not carry out any other maintenance
procedures not described in the documentation.
This product features safety design not to allow operators access to hazard areas.
The hazard areas are isolated from operators by covers or protectors which require
a tool to remove. To prevent electric shock and injuries, never remove those covers
and protectors.
To avoid the risk of electric shock and a fire accident, switch off the power and then
the main power inside the body front cover. Unplug the product promptly in the
following conditions, then contact your local Fuji Xerox representative.
z
The product emits smoke or its surface is unusually hot.
z
The product emits unusual noise or odor.
z
The power cord is cracked or worn down.
z
A circuit breaker, fuse or any other safety device is activated.
z
Any liquid is spilled into the product.
z
The product is soaked in water.
z
Any part of the product is damaged.
Do not insert any object into slots or openings of this product.
Do not put any of the followings on the product:
z
Liquid container such as flower vases or coffee cups
z
Metal parts such as staples or clips
z
Heavy objects
If liquid is spilled over or metal parts are slipped into the product, it may cause
electric shock or a fire accident.
Do not use conductive paper such as origami paper, carbonic paper or conductivelycoated paper. When paper jam occurs, it may cause short-circuit and eventually a
fire accident.
When cleaning this product, use the designated cleaning materials exclusive to it.
Other cleaning materials may result in poor performance of the product. Never use
aerosol cleaners to avoid catching fire and explosion.
If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox
representative. Do not pull out a tray, otherwise it may cause injuries.
Never play the CD-ROM supplied with the product on an audio player. Always use a
CD-ROM player. Otherwise, large sound may damage audio players or your ears.
Keep electrical and mechanical safety interlocks active. Keep the safety interlocks
away from magnetic materials. Magnetic materials may accidentally activate the
product and cause injuries or electric shock.
26
A circuit breaker is embedded in this product. If current leakage occurs, the circuit
<RESET> button
<TEST> button
breaker automatically cuts off power circuit to prevent electric shock and a fire
accident. The circuit breaker is normally ON ("|"). Check once a month if the circuit
breaker works properly in accordance with the following procedures:
1 Switch the power off.
2 Open the front cover.
Safety Notes
Before Using the Machine
1
3 Press the main power switch to the [ ]
position to switch the main power off.
4 Press the <RESET> button to the reset position.
The button will be depressed even after the
pushing force is released.
5 Press the <TEST> button lightly with a sharp
edge such as a pen tip. The depressed <RESET>
button will stick out again. This is the end of the
check procedure.
6 Press the <RESET> button back to the depressed position.
If the circuit does not work properly, contact your local Fuji Xerox representative.
27
1 Before Using the Machine
Before Using the Machine
1
Do not attempt to remove a paper deeply jammed inside the product, particularly
a paper wrapped around the fusing unit or the heat roller. Otherwise, it may cause
injuries or burns. Switch off the product immediately and contact your local Fuji
Xerox representative.
Never touch the paper output area of the finisher during operation. It may cause
injuries.
Be careful in removing jammed staples.
Do not apply excessive force to hold thick document on the document glass. It may
break the glass and cause injuries.
To move this product to another location, contact your local Fuji Xerox
representative.
Ventilate well during extended operation or mass copying. It may affect the office
air environment due to odor such as ozone in a poorly ventilated room.
Provide proper ventilation to ensure the comfortable and safe environment.
28
Consumable
Safety Notes
Store all consumables in accordance with the instructions given on its package or
container.
Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for
the spills. It may catch fire by electric sparks inside the vacuum cleaner and cause
explosion. If you spill a large volume of toner, contact your local Fuji Xerox
representative.
Never throw a toner cartridge into an open flame. Remaining toner in the cartridge
may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji Xerox
representative for its disposal.
Never throw a waste toner bottle into an open flame. Toner may catch fire and
cause burn injuries or explosion.
If you have a used waste toner bottle no longer needed, contact your local Fuji
Xerox representative for its disposal.
Keep drum cartridges (or drum if not a cartridge type) and toner cartridges out of
the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth
with water, drink water and consult a physician immediately.
Before Using the Machine
1
Others
When replacing drum cartridges (or drum if not a cartridge type) and toner
cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact
with clothes, skin, eyes and mouth as well as inhalation.
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at least
15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth with
water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water
and consult a physician immediately.
This product emits weak electromagnetic waves. If you have a medical device
implanted (e.g., a cardiac pacemaker) and get out of shape, keep away from this
product immediately and consult a physician.
29
1 Before Using the Machine
Location of Warning and Caution Labels
Always follow all warning instructions marked on or supplied with this product.
Before Using the Machine
To avoid the risk of burn injuries and electric shock, never touch the area with the
"High Temperature" or "High Voltage" marks on.
1
30
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