Xerox DigiPath 4.0 Quick Reference Guide

Download

Document Scan and Makeready/ Document Library

DigiPath

V4.0

quick

reference

guide

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Xerox

, The Document Company®, The stylized X, and all Xerox product names and product numbers mentioned in this publication are trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

Printed in the U.S.A.

QUICK REFERENCE GUIDE

CONTENTS

Introduction 1-1

About this Guide................................................ 1-1

Questions and Answers .................................... 1-2

DigiPath Components 2-1

Hardware Components .....................................2-1

Software Components....................................... 2-2

Conventions 3-1

Safety Symbols and What They Mean.............. 3-1

Other Conventions in this Guide ....................... 3-2

How do you start this system? 4-1

Power on your DigiPath Workstation ................4-1

Power on your Document Library Server .......... 4-2

Power Off your DigiPath Workstation................ 4-3

Power Off your Document Library Server .........4-4

USA Copyright Laws 5-1

Never Print These US Government Documents5-1

Other Documents That are Illegal to Print......... 5-2

Canadian Laws 5-3

Documents That are Illegal to Print in Canada . 5-3

What’s an RDO? 6-1

Introducing a New File Type … the RDO.......... 6-1

Other DigiPath Supported File Types ............... 6-2

How Do You Make an RDO? ............................6-3

Create a New RDO ........................................... 6-4

Using Scan and Print 7-1

Introducing Scan and Print................................7-1

Scan and Print a Black and White or Color Original

7-2

Scan and Print Large Jobs................................ 7-5

Scan and Save Documents............................... 7-8

Scan, Print, and Save an RDO or PDF ........... 7-11

Scanning 8-1

Input Document Information..............................8-1

Scanning Suggestions ...................................... 8-2

Creating Different Job Types............................. 8-4

Create a Signature RDO ...................................8-6

Create an N-Up RDO ........................................8-8

Create a 2-Up Flip RDO .................................. 8-10

Image Editing 9-1

Image Editing Functions....................................9-1

Using the Transparent Option ...........................9-3

Editing an Image ...............................................9-4

Editing an Adobe PDF Segment in DSM........... 9-7

Enhancement Features ..................................... 9-9

Using the Register Enhance Settings.............. 9-10

Enhancing Images...........................................9-13

RDOs and Other File Types 10-1

Insert an Adobe PDF File into an RDO ...........10-1

Insert a JPEG File into an RDO ......................10-2

Insert a TIFF File into an RDO ........................10-3

Insert Multiple Files into an RDO.....................10-4

Save an RDO as an Adobe PDF File ..............10-6

Export TIFF, JPEG, PostScript, or

Adobe PDF Segments .................................. 10-7

Convert an Adobe PDF File to an RDO ..........10-9

Using Decomposition Services Output..........10-12

Working with RDO Files 11-1

Formatting Choices .........................................11-1

Change RDO Properties .................................11-4

Apply Highlight Color to an Image................... 11-5

Arrange Objects on RDO Pages .....................11-6

Arrange Pages in an RDO...............................11-9

Shared Files (TIFF or JPEG).........................11-12

Add Other Images to an RDO ....................... 11-13

Make Ready ..................................................11-14

Use a Wizard to Create an RDO ...................11-17

Storing and Retrieving RDO Files 12-

Save Files from DSM into Windows Directories12-

1 Save Files from DSM into DigiPath Cabinets .. 12-2

Open RDOs from Windows Directories........... 12-3

Open RDOs from DigiPath Cabinets............... 12-4

QUICK REFERENCE GUIDE

CONTENTS

Printing 13-1

Printable File Types ........................................ 13-1

Add a Printer ................................................... 13-2

Print from Document Scan & Makeready........ 13-4

Sample Black and White Job Ticket................ 13-5

Sample Color Job Ticket ................................. 13-6

Print a Document Using Quick Print................ 13-7

Using DigiPath File Manager 14-1

Windows XP information ................................. 14-1

RDOs and the Windows XP File System ........14-2

Organize Your Files ........................................ 14-3

The Power of DigiPath 15-1

Introducing Document Library ......................... 15-1

About Cabinets................................................ 15-2

Create Cabinets and Folders .......................... 15-3

Import Documents into Cabinets..................... 15-6

Working With Documents in Cabinets............. 15-8

Properties...................................................... 15-12

Assign Properties to Documents................... 15-13

Export Documents from Cabinets ................. 15-15

Manage Your Cabinets ................................. 15-17

Library Search 16-1

Simple Search .................................................16-1

16-3

........................................................................16-3

Advanced Search ............................................16-6

Batch Tool 17-1

Introducing Batch Tool ....................................17-1

Add a Batch Job .............................................. 17-2

Edit a Batch Job ..............................................17-6

Scanner Maintenance 18-1

Maintenance Frequency Table........................18-1

Order Supplies ................................................ 18-2

Cleaning Tasks................................................ 18-3

Troubleshooting 19-1

Isolate a Problem ............................................19-1

Before You Call ...............................................19-1

Troubleshooting Table.....................................19-2

Frequently Asked Questions ...........................19-5

INTRODUCTION

1Introduction

About this Guide

You have just opened one of the most helpful books you will ever find about the Xerox DigiPath 4.0 Production Software System.

ABOUT THIS GUIDE

What makes it so useful?

This guide provides answers to problems that can slow you down. It’s designed to help you maximize your productivity.

How?

The DigiPath Quick Reference Guide provides detailed graphics and text to answer your questions, and shows you how to perform simple scanning, image editing, makeready, printing, and file storage and management tasks.

And there is much more:

You’ll also find plenty of tips, shortcuts and tricks that will make your job easier.

1 – 1

QUESTIONS

1Questions and Answers

Follow These Steps

for getting help with your DigiPath 4.0 questions or problems:

AND ANSWERS

Access the contextsensitive Help system in the DigiPath application you’re using. The Help topics will walk you through the solutions to most of your DigiPath questions.

12345

If you can’t find the answer, try other resources, like the DigiPath 4.0 Participant’s Workbook for operator information or the DigiPath 3.0

System Administrator Guide

for configuration or administration problems. Note: Most of the information provided in the DigiPath 3.0

System Administrator Guide

is applicable for the

4.0 software. For details on administration differences between DigiPath 3.0 and

4.0, refer to the

Customer Software Release Document (CSRD), Version

4.0.

Have a more specific problem? Call X-PRESS FAX at 1-800-979-9709 in the USA and request document number 12300 to receive a complete index of documented DigiPath solutions, along with complete instructions for using the X-PRESS FAX system.

A DigiPath Frequently Asked Questions (FAQ) web site is available at

www.xerox.com.

Search using the word “digipath”, then find the appropriate DigiPath link. Select [Support] under that link.Under the FAQ heading, select the desired topic link to display the FAQ page for that topic.

If your machine is down or you can’t solve a problem, call 1-800-821-2797 in North America for the Xerox Welcome Center. Have your DigiPath serial number available. If the operator can’t talk you through a fix, he or she will place a service call for you or escalate your problem to a second level analyst.

1 – 2

DIGIPATH

COMPONENTS

DigiPath Components

Hardware Components

The photo below shows a DigiPath system with an optional Magneto Optical Drive (MOD) and a RAID Mass Storage Device. Your DigiPath system may include other components.

DigiPath System

2 – 1

DIGIPATH

COMPONENTS

Software Components

There are four DigiPath configurations available. They are listed below with their respective software applications.

DigiPath 4.0 Software Applications

Software Application

Document Scan & Makeready Required Required Not available Not available

Scanner Support Required Required Not available Required

Scan and Print Required Required Not available Required

Quick Print Required Required Administrative

Printer Administration Required Required Administrative

DigiPath File Manager Required Required Administrative

DigiPath Rescue Not available Required Administrative

Job Manager Required Required Administrative

Document Library * Required Required Administrative

DocuTech Tape Tool Not available Required Administrative

Library Search * Required Required Administrative

Batch Tool * Required Required Administrative

Library Administration Tool * Required Required Administrative

Network Agent Required Required Administrative

Web Services Not available Not available Not available Not available

DSM with DL

client

DSM with DL

client/server

DL server

use only

DigiPath

Xpress

Required

Not available

Required

Not available

Required

* These options are accessible only with a DL server configuration.

2 – 2

DIGIPATH

COMPONENTS

Software Components — continued

Third-Party Applications Provided with DigiPath 4.0

Software Application

* Microsoft Windows 2003 Server Not available Not available Required Not available

Microsoft IIS 5.0 Not available Not available Not available Not available

Microsoft Internet Explorer 6.0 Not available Not available Not available Not available

* Microsoft Windows XP Professional (with SP1)

* Adobe Acrobat 5.0.5 Required Required Required Required

* ** Hummingbird NFS Client 8.0 Optional Optional Optional Optional

Autologic StorageView 2.3 Optional Optional Optional Optional

Enterprise Storage Manager 2.1 – 001 Client component

* WFTPD Pro 3.2 Optional Optional Optional Optional

Yosemite TapeWare 7.0 Required Required Required Required

* Adobe Photoshop 7.0 Optional Optional Not available Optional

Oracle 9.2 Not available Required Required Not available

* Licensing for these products is provided for use with DigiPath only. As such, support for these products is provided by the Xerox

Customer Support Center (XCSC), and not by the manufacturers. Any other use of these products is not supported.

** The Hummingbird NFS Client third party software application is optional for all DigiPath 4.0 DSM with DL client configurations, DSM with

DL client/server configurations, or DL server configurations.

DSM with DL

client

Required Required Not available Required

Optional Optional Optional Optional

DSM with DL

client/server

DL server

DigiPath

Xpress

2 – 3

DIGIPATH

COMPONENTS

This page is intentionally blank.

2 – 4

CONVENTIONS

Conventions

Safety Symbols and What They Mean

Symbol What it Means

Used whenever a procedure, condition, or statement, if not strictly observed, could result in personal injury.

WARNING

Used whenever a procedure, condition, or statement, if not strictly observed, could result in damage to the equipment, or in the loss of data or documents.

CAUTION

Quick

Points

❍ In Case Of

Emergency:

Power off your DigiPath System if you notice any unusual noises or odors and call your local Xerox Customer Support Center immediately.

❍ Important

Reminders:

Never remove any covers or guards that are secured with screws. There are no operator serviceable parts inside.

WARNING:

DO NOT expose your eyes to the bright light that flashes below the scanner document glass. Keep the document handler cover down while scanning.

CAUTION:

Never perform any maintenance or service procedures that do not appear in the application Help systems, the DigiPath 4.0 Document Scan and Makeready

/ Document Library Quick Reference Guide, or the DigiPath 3.0 System Administrator Guide.

3 – 1

CONVENTIONS

Other Conventions in this Guide

This conventions list provides information you need to read this guide.

Conventions and What They Mean

Check Boxes Mark means place a check mark in the check box.

Menu Options Menu options are displayed in bold and enclosed in square brackets:

Tabs in Dialog Boxes

Buttons Buttons in a dialog box are displayed in bold and enclosed in square brackets: Select [Button

Option Buttons Option buttons are indicated by the word Select, followed by the name of the option button, in

List Boxes The name of a list box is displayed in bold, followed by the word list box: Select the List Box list

Keyboard Keys The name of the key is displayed in bold capital letters, and enclosed in angle brackets: Press

Text Text that should be typed exactly as it appears is displayed in bold, preceded by the word Type:

Toolbar Buttons The name of the toolbar button is displayed in bold, exactly as it appears on the tool tip: Select

Referring to other documents

Clear means remove a check mark from the check box.

Select [Menu name: Option name].

The name of a tab is displayed in bold: Select the Tab Nam e tab.

name].

bold: Select the Option Button Name option button.

box. A specific selection in a list box is displayed in bold, followed by the word option: Select the

Option option in the List Box list box.

<KEY NAME>.

Type text. Variable text (varies depending on your desired selection) is displayed in bold lower-case letters, and enclosed in angle brackets: Type <filename>.

the Toolbar Button Name toolbar button.

The title of a referenced document is displayed in italics: Document Title. The name of a section in a referenced document is displayed in quotation marks: the "Section" section of Document Title.

3 – 2

HOW DO YOU START

THIS SYSTEM?

How do you start this system?

Power on your DigiPath Workstation

Follow these instructions for powering on your DigiPath workstation and hardware options. It is very important that you power on the hardware components in the order presented below.

Quick

Points

❍ Shorten

Startup Time:

If there is a MOD platter in the MOD drive while the drive is powering up, your startup time is shorter.

If there is a RAID attached to the DigiPath workstation, power on the RAID.

If there is a scanner attached to the DigiPath workstation, power on the scanner.

If there is a Windows printer attached to the workstation, power on the printer.

If you plan to use an optional Magneto Optical Drive (MOD) attached to the workstation, power on the MOD. As soon as the MOD drive is powered on, insert a MOD platter (an optical disk) into the MOD drive.

Power on the DigiPath workstation processor (the CPU).

Log into the network.

note…

All DigiPath applications are found by selecting [Start:

Programs: Xerox DigiPath Production Software] from the

Windows taskbar.

Power on the monitor.

4 – 1

HOW DO YOU START

THIS SYSTEM?

Power on your Document Library Server

Follow these instructions for powering on your Document Library server and hardware options. It is very important that you power up the hardware components in the order presented below.

If there is a RAID attached to the Document Library server, power on the RAID.

If there is a Windows printer attached to the server, power on the printer.

If you plan to use an optional Magneto Optical Drive (MOD) attached to the server, power on the MOD. As soon as the MOD drive is powered on, insert a MOD platter (an optical disk) into the MOD drive.

Power on the DigiPath server processor (the CPU).

Log into the network.

note…

All Document Library server applications are found by selecting

[Start: Programs: Xerox DigiPath Production Software]

from the Windows taskbar.

Quick

Points

❍ Shorten

Startup Time:

If there is a MOD platter in the MOD drive while the drive is powering up, your startup time is shorter.

Power on the monitor.

4 – 2

HOW DO YOU START

THIS SYSTEM?

Power Off your DigiPath Workstation

Follow these instructions for powering off your DigiPath workstation and hardware options. It is very important that you power down the hardware components in the order presented below.

From the Windows taskbar, select [Start: Run]. The Run dialog box displays.

Type e:/digipath/ xstopdgp.bat in the

text box provided.

Select [OK] to close the Run dialog box and stop all the DigiPath services.

From the Windows taskbar, select [Start: Shut Down]. The Shut Down Windows dialog box displays.

Select [Shut down] from the What do you

want the computer to do? drop-down list

box.

Select [OK] to shut down the PC and power off the workstation processor (CPU).

Power off the monitor.

Power off the MOD drive.

Power off the scanner.

note…

DO NOT power off the RAID for a normal shutdown. Power off the RAID only if you plan to move it.

If necessary, power off the RAID.

4 – 3

HOW DO YOU START

THIS SYSTEM?

Power Off your Document Library Server

Do not power off the server daily!

When you are ready to power off the Document Library server, follow these steps:

Quick

Points

❍ Leave Your Server

Running:

If your users will be accessing information on your server, it is important to leave the server powered on.

From the Windows taskbar, select [Start: Run]. The Run dialog box displays.

Type e:/digipath/ xstopdgp.bat in the

text box provided.

Select [OK] to close the Run dialog box and stop all the DigiPath services.

From the Windows taskbar, select [Start: Shut Down]. The Shut Down Windows dialog box displays.

Select [Shut down] from the What do you

want the computer to do? drop-down list

box.

Select [OK] to shut down the PC and power off the server processor (CPU).

Power off the monitor.

Power off the MOD drive.

note…

DO NOT power off the RAID for a normal shutdown. Power off the RAID only if you plan to move it.

If necessary, power off the RAID.

4 – 4

USA

USA Copyright Laws

Never Print These US Government Documents

Federal legislation forbids anyone from copying the following documents. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

Quick

Points

❍ More Information:

Get more information from the Copyright office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.

❍ Certificates of indebtedness ❍ United States Bonds ❍ National Bank Currency ❍ Treasury Notes ❍ Coupons from bonds ❍ Federal Reserve Notes ❍ Federal Reserve Bank Notes ❍ Fractional Notes ❍ Silver Certificates ❍ Certificates of Deposit ❍ Gold Certificates ❍ Paper Money ❍ Bonds and obligations of certain agencies of the

government, such as FHA, etc.

❍ Copying the

following is also prohibited in some states:

• Automobile Licenses

• Drivers Licenses

• Automobile Certificates of Title

❍ List of Documents

that appear here is not inclusive:

No liability is assumed for its completeness or accuracy.

5 – 1

USA

Documents That are Illegal to Print in Canada

Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

❍ Current bank notes or

current paper money.

❍ Obligations or

securities of a government or bank.

❍ Exchequer bill paper

or revenue paper.

❍ The public seal of

Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law.

❍ Proclamations,

orders, regulations, or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province).

❍ Marks, brands, seals,

wrappers, or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission, or agency established by the Government of Canada or of a province or of a government of a state other than Canada.

❍ Impressed or

adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada.

❍ Documents, registers,

or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the reproduction falsely purports to be a certified copy thereof.

❍ Copyrighted material

or trademarks of any manner or kind without the consent of the copyright or trademark owner.

note…

The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

5 – 3

CANADIAN

LAWS

This page is intentionally blank.

5 – 4

What’s an RDO?

WHAT’S

AN RDO?

Introducing a New File Type … the RDO

An RDO is a Raster Document Object. It's called an RDO because that is the 3-letter extension added to the file name so DigiPath can recognize it. The RDO file type is proprietary to Document Scan & Makeready, but you can use this file type with other DigiPath applications, or convert the RDO to a PostScript or Adobe PDF file.

An RDO file has two parts:

❍ A PostScript wrapper which contains all the

information about the structure and format of the pages in your document.

❍ A .CON directory that actually holds the

TIFF, JPEG, PostScript, and Adobe PDF files that make up the pages of your document.

When you create an RDO in Document Scan & Makeready, both of these parts are created automatically!

What is it?

It's a document file that's made up of images, so it's not like other documents that require you to type a lot.

❍ You can scan hardcopy documents to

create electronic images to add pages to your RDO.

❍ You can also insert existing TIFF files,

JPEG files, PostScript files, or Adobe PDF files into your RDO.

❍ Once you have all the images you want in

the RDO, you can create headers or footers, add page numbers and logos, group pages into sections, or choose a paper size. There are also plenty of other printing options, of course.

❍ You can even choose the printer you

want to send your RDO to!

❍ How many pages can you put in an

RDO? As many as you want. However, the bigger your RDO, the longer it will take you to open it!

CAUTION:

Do not try to move, copy, rename, or delete an RDO using Windows Explorer.

If you do, the content (.CON) directory will not be included in the operation, and the RDO will be corrupted. Use the DigiPath File Manager application to move RDO files.

6 – 1

WHAT’S

AN RDO?

Other DigiPath Supported File Types

File Types You Can Create Using DigiPath

File Format Description

*.tif Tagged Image File format; a universal image file format type. When a TIFF file is

created with the Scanner, the file is in a CCITT Group 4 compressed format. In Document Scan & Makeready, you can insert and export TIFF files.

*.jpg, *.jpeg Joint Photographic Experts Group format; a universal color photographic image

file format type. A JPEG file is generally smaller than a TIFF file. In Document Scan & Makeready, you can insert and export JPEG files.

*.pdf Portable Document Format; an Adobe Acrobat file. You can use Document Scan

*.ps PostScript; developed by Adobe. The PostScript file type is widely recognized by

& Makeready to create an Adobe PDF file from an existing RDO. You can also insert existing Adobe PDF files into RDOs.

printers. You can use Document Scan & Makeready to export a PostScript file from pages of an existing RDO. You can also insert existing PostScript files into RDOs. When you insert PostScript files into an RDO with DSM 4.0, they are converted to Adobe PDF files or to monochrome TIFF files.

6 – 2

AN RDO?

How Do You Make an RDO?

You use DigiPath, of course!

WHAT’S

Select [Start: Programs: Xerox DigiPath Production Software: Document Scan & Makeready] from the

Windows taskbar to open the Document Scan and Makeready application.

Title Bar

Menu Bar

Too lba rs

Document Structure window

The following screen shows the default display of the DSM window. You can select [View: Reset Workspace] to display the DSM window below.

Page View window

Directory Viewer

Document Scan and Makeready application window

6 – 3

Create a New RDO

Select [File: New]. The New dialog box displays.

Select the Documents tab.

You se l e ct th e Blank RDO Document icon

to create a new RDO with the default DigiPath document settings for a Standard RDO. You can also select a different icon on the Documents tab to create an RDO with specific settings, or select one of the preconfigured RDT (template) files.

WHAT’S

AN RDO?

note…

Template files contain some defined document settings, which may include a destination printer, paper stocks, the job type, and margins, as well as lots of other options.

Quick

Points

❍ Wizards:

The wizards are great! When you use a wizard, you answer questions about the RDO you want to create, and DSM does all the setup work. Select the Wizards tab in the New dialog box, and choose the appropriate wizard.

❍ Templates:

If you usually create the same kinds of RDOs over and over, you should create some templates. Templates can save you lots of time. For directions on creating templater, refer to the DSM Help system.

6 – 4

USING

SCAN AND PRINT

Using Scan and Print

Introducing Scan and Print

Scan and Print is designed to simulate a copier. The scanner creates a temporary digital file which it uses to complete the copy. You can also create an Adobe PDF or RDO file, in black and white or color.

Select [Start: Programs: Xerox DigiPath Production Software: Scan and Print] to open the Scan and Print application.

Scan and Print main application window

7 – 1

USING

SCAN AND PRINT

Scan and Print a Black and White or Color Original

Scan and Print allows you to create a copy of any black and white or color original you scan. The scanner creates a temporary digital file which is used to complete the copy. This file is deleted when the job is submitted to the specified printer, unless you save it. You can choose a printer from any attached to your DigiPath workstation.

Open Scan and Print.

Place a hardcopy document on the scanner glass or the multi-sheet feeder.

Select [Print] in the Options section. The green button at the bottom of the screen is activated for Scan & Print.

In the Scan section:

• Original sides imaged: select

[1 Sided] or [2 Sided].

• Original page size: Select the size of your hardcopy document from the drop-down list box.

If you select [Custom], the Custom Size Selection dialog box displays. Enter the page size of your hardcopy document.

note…

The page sizes available in the Custom Size Selection dialog box depend on the scanner attached to your workstation.

• Mode: Select the

[Color] or [Black and white] button.

• Image Orientation: Select [Standard] to maintain the orientation of the image; Select [Rotated] to rotate the image 90 degrees to the right.

note…

You can select the Rotated option only once; you cannot rotate your image more than 90 degrees to the right.

• Reduce / Enlarge: Select the [Fit to output stock size] to make your scanned image fit a different stock size; select [Scale to] if you wish to change the size of the image between 38% and 200%.

• Brightness: Select a number between 10 and –10 to lighten or darken your image.

• Select the

[Advanced Scanning…] button

to apply DigiPath enhancements to your document.

note…

The Save section is available only when

[Save] or [Print & Save] is selected in

the Options section.

note…

The Enhance Image section is available only if the Black and white mode was selected.

In the Enhance Image section: Select

[Deskew] or [Despeckle].

• Deskew eliminates the skew of an image.

• Despeckle removes stray pixels that appear as “dirt” on an image.

…continued

Quick

Points

❍ Scan and Print

Options:

Scan and Print options available for a job depend on the printer you specify in the Printer list box.

❍ Viewing Area:

The three-line viewing area at the top of the Scan and Print screen gives you information on scanning status (line 1), the number of pages scanned (line 2), and printing status and other information messages (line 3).

7 – 2

USING

SCAN AND PRINT

Scan and Print a Black and White or Color Original — continued

• Select the

In the Enhance Document section: Mark the check boxes for [Header], [Footer], or [Page numbers] to add to your document.

• Select the [Setup] button.

• Make the appropriate selections for the Header, Footer, and Page Numbers tabs.

Select [Apply], and then select [OK].

In the Print section:

• Select a printer from the Printer dropdown list box.

• Enter the number of copies in the Copies text box.

• Mark or clear the check box for Collated.

• Select the desired job type from the Job type drop-down list box.

• In the Stock Size section: Select Same as original to keep the paper size of your copies the same as your hardcopy document; select Custom to define the desired paper size for your copies. The page sizes available depend on the printer you selected.

appropriate option to define the paper stock for your copies from the Stock type drop-down list box.

• Mark or clear the Drilled check box to indicate the paper stock for your copies.

• Select 1 Sided,

2 Sided, or Head to Toe from the drop-

down list box in the Sides imaged section.

• Specify the desired final location, such as Stacker or Printer default, for your copies from the Output drop-down list box.

• Specify the desired finishing option, such as Stapled or Bound, for your copies from the Finishing dropdown list box.

• If desired, type an account name or number in the Account text box.

…continued

Quick

Points

❍ Job Type

Options:

Job type options available include Standard, Signature– Book, Signature– Calendar, Signature– Pamphlet, 2-Up, 2-Up Flip left, 2-Up Flip right, 4-Up, 8-Up and 16-Up.

❍ Some Options are

Not Available:

Not all color printers support all the options described in this procedure. If your selected printer does not support an option, the option is grayed out.

7 – 3

USING

SCAN AND PRINT

Scan and Print a Black and White or Color Original — continued

If you wish to make changes to the default job ticket for the selected printer, select the [More Options] button. Make changes to the job ticket in the Job Setup dialog box and then select [OK].

Mark the Apply More Options check box to apply the changes.

Click on the green [Scan and Print]

button on the screen to activate the copying process.

note…

The Scan and Print application window is temporarily unavailable while the scanner scans.

note…

The green button on the scanner does not activate Scan and Print.

When you have finished using Scan and Print, select [File:

Exit], or select the Close button [X].

Quick

Points

❍ Job Name:

When a Scan and Print job arrives at the production printer, the job name is Job_N, where N is the number of Scan and Print jobs created since you opened Scan and Print. The job name is displayed in the Scan and Print status bar.

7 – 4

USING

SCAN AND PRINT

Scan and Print Large Jobs

You can use Scan and Print to build large copying jobs with the Scan to Job button. Large jobs are defined as those with page counts that exceed the capacity of the scanner's multisheet feeder. Refer to your scanner documentation to determine the capacity.

Open Scan and Print.

Insert the first portion of your job into the multi-sheet feeder.

Select [Print] in the Options section. The green button at the bottom of the screen is activated for Scan & Print.

In the Scan section:

• Original sides imaged: Select

[1 Sided] or [2 Sided].

• Original page size: Select the size of your hardcopy document from the drop-down list box.

If you select [Custom], the Custom Size Selection dialog box displays. Enter the page size of your hardcopy document.

note…

The page sizes available in the Custom Size Selection dialog box depend on the scanner attached to your workstation.

Mode: Select the

[Color] or [Black and white] button.

• Image Orientation: Select [Standard] to maintain the orientation of the image; Select [Rotated] to rotate the image 90 degrees to the right.

note…

You can select the Rotated option only once; you cannot rotate your image more than 90 degrees to the right.

• Reduce / Enlarge: select the [Fit to output stock size] to make your scanned image fit a different stock size; select [Scale to] if you wish to change the size of the image between 38% and 200%.

• Brightness: Select a number between 10 and –10 to lighten or darken your image.

• Select the

[Advanced Scanning…] button

to apply DigiPath enhancements to your document.

note…

The Save section is available only when

[Save] or [Print & Save] has been

selected in the Options section.

…continued

Quick

Points

❍ Scan and Print

Options:

Scan and Print options available for a job depend on the printer you specify in the Printer list box.

❍ Viewing Area:

7 – 5

USING

SCAN AND PRINT

Scan and Print Large Jobs — continued

note…

The Enhance Image section is available only if the Black and white Mode was selected.

In the Enhance Image section: Select

[Deskew] or [Despeckle].

• Deskew eliminates the skew of an image.

• Despeckle removes stray pixels that appear as “dirt” on an image.

In the Enhance Document section: Mark the check boxes for [Header], [Footer], or [Page numbers] to add to your document.

• Select the [Setup] button.

• Make the appropriate selections for the Header, Footer, and Page Numbers tabs.

•Select [Apply], and then select [OK].

In the Print section:

• Select a printer from the Printer dropdown list box.

• Enter the number of copies in the Copies text box.

• Mark or clear the check box for Collated.

• Select the desired job type from the Job type drop-down list box.

• Select the appropriate options to define your output from the Job type,

Stock Size, Stock type, Sides imaged, Output,

and Finishing dropdown list boxes.

• If desired, type an account name or number in the

Account text box.

If you wish to make changes to the default job ticket, select the [More Options] button. Make changes to the job ticket in the Job Setup dialog box and then select [OK].

Mark the Apply More Options check box to apply the changes.

…continued

7 – 6

USING

SCAN AND PRINT

Scan and Print Large Jobs — continued

Click on the [Scan to Job] button.

After the first portion of your job has scanned, place the second portion of your job in the multi-sheet feeder.

Click on the [Scan to Job] button.

Repeat steps 10 and 11 until your entire job has been scanned.

Select the [Print and Save] button. Your

document is submitted to the printer you selected.

When you have finished using Scan and Print, select [File:

Exit], or select the Close button [X].

7 – 7

USING

SCAN AND PRINT

Scan and Save Documents

You can scan a black and white or color document and save it as an RDO or an Adobe PDF using Scan and Print. You can save the document into a directory in the Windows file system or into a cabinet in Document Library.

Open Scan and Print.

Place a hardcopy document on the scanner glass or the multi-sheet feeder.

Select [Save] in the Options section. The green button at the bottom of the screen is activated for Scan & Save.

In the Scan section:

• Original sides imaged: Select

[1 Sided] or [2 Sided].

• Original page size: Select the size of your hardcopy document from the drop-down list box.

If you select [Custom], the Custom Size Selection dialog box displays. Enter the page size of your hardcopy document.

note…

The page sizes available in the Custom Size Selection dialog box depend on the scanner attached to your workstation.

• Mode: Select the

[Color] or [Black and white] button.

• Image Orientation: Select [Standard] to maintain the orientation of the image; Select [Rotated] to rotate the image 90 degrees to the right.

note…

You can select the Rotated option only once; you cannot rotate your image more than 90 degrees to the right.

• Reduce / Enlarge: Select the [Fit to output stock size] to make your scanned image fit a different stock size; select [Scale to] if you wish to change the size of the image between 38% and 200%.

• Brightness: Select a number between 10 and –10 to lighten or darken your image

• Select the

[Advanced Scanning…] button

to apply DigiPath enhancements to your document.

In the Save section:

•Select the [PDF] or [RDO] option button.

• If you want your document to display immediately after scanning, mark the Display in Acrobat check box for PDF files or the Display in DSM check box for RDO files.

• Select the [Browse] button. The Save As dialog box displays.

…continued

Quick

Points

❍ Using Factory

Default Settings:

You can use the factory defaults for Scan and Print by selecting [File:

Restore Factory Defaults] or by selecting

the [Restore Defaults] button.

❍ Saving User-

defined Default Settings:

You can save the current Scan and Print settings as the default settings by selecting [File: Save User Defaults].

❍ Using User-

defined Default Settings:

You can use the default settings you saved for Scan and Print by selecting [File: Restore User Defaults].

7 – 8

USING

SCAN AND PRINT

Scan and Save Documents — continued

Quick

Points

❍ Displaying an

RDO:

To view an RDO, you must have Document Scan and Makeready.

Use the Save in dropdown list box to navigate to and select the Windows location where you want to store your file.

Select the [Open Cabinet] button to

save your file into the Document Library database. When prompted, type the user name and password and select the appropriate server name.

Type the name of your file in the File name text box.

Select PDF Files (*.pdf) or RDO Files (*rdo) from the Save as type list box.

Select the [Save] button to close the Save As dialog box and return to Scan and Print. The path for your job displays in the Location text box.

If you selected Black and white as the

Mode, the Enhance Image section is available.

Select [Deskew] or [Despeckle].

• Deskew eliminates the skew of an image.

• Despeckle removes stray pixels that appear as “dirt” on an image.

In the Enhance Document section: Mark the check boxes for [Header], [Footer], or [Page numbers] to add to your document.

• Select the [Setup] button.

• Make the appropriate selections for the Header, Footer, and Page Numbers tabs.

Select [Apply], and then select [OK].

…continued

7 – 9

USING

SCAN AND PRINT

Scan and Save Documents — continued

note…

When Save As: PDF is selected in the Save section, the Print section on the right side of the screen changes to PDF Options.

When Save As: RDO is selected, this section changes to Job Ticket Settings: section.

❍ Options Not

Available for Adobe PDF files:

The following options are not available when saving as an Adobe PDF.

• Copies

• Stock type

• Sides imaged

• Output

• Finishing

• Account

Select a printer from the Optimize for or the Printer drop-down list box.

Select other appropriate options from this section.

Save As: PDF Save As: RDO

Select the green Scan and Save button. Your file is saved to the selected location.

When you have finished using Scan and Print, select [File:

Exit], or select the Close button [X].

7 – 10

USING

SCAN AND PRINT

Scan, Print, and Save an RDO or PDF

You can scan a black and white or color document, print it and then save it as an RDO or PDF using Scan and Print. You can save the RDO or PDF into a directory in the Windows file system or into a cabinet in Document Library.

Open Scan and Print.

Place a hardcopy document on the scanner glass or in the multi-sheet feeder.

Select [Print & Save] in the Options section. The green button at the bottom of the screen is activated for Scan, Print & Save.

In the Scan section:

• Original sides imaged: Select

[1 Sided] or [2 Sided].

• Original page size: Select the size of your hardcopy document from the drop-down list box.

If you select [Custom], the Custom Size Selection dialog box displays. Enter the page size of your hardcopy document.

note…

The page sizes available in the Custom Size Selection dialog box depend on the scanner attached to your workstation.

• Mode: Select the

[Color] or [Black and white] button.

• Image Orientation: Select [Standard] to maintain the orientation of the image; Select [Rotated] to rotate the image 90 degrees to the right.

note…

You can select the Rotated option only once; you cannot rotate your image more than 90 degrees to the right.

• Reduce / Enlarge: Select the [Fit to output stock size] to make your scanned image fit a different stock size; select [Scale to] if you wish to change the size of the image between 38% and 200%.

• Brightness: Select a number between 10 and –10 to lighten or darken your image

• Select the

[Advanced Scanning…] button

to apply DigiPath enhancements to your document.

In the Save section:

• Select the [RDO] option button or select the [PDF] option button.

• If you want your RDO to display immediately after scanning, mark the Display in DSM check box. If you want your PDF to display after scanning, mark the Display in Acrobat check box.

• Select the [Browse] button. The Save As dialog box displays.

…continued

7 – 11

USING

SCAN AND PRINT

Scan, Print, and Save an RDO — continued

Use the Save in dropdown list box to navigate to and select the Windows location where you want to store your file.

Select the [Open Cabinet] button to

save your file into the Document Library database. When prompted, type the user name and password and select the appropriate server name.

Type the name of your file in the File name text box.

Select RDO Files (*rdo) or PDF Files (*.pdf) from the Save as type list box.

Select the [Save] button to close the Save As dialog box and return to Scan and Print. The path for your job displays in the Location text box.

If you selected Black and white as the

Mode, the Enhance Image section is available.

Select [Deskew] or [Despeckle].

• Deskew eliminates the skew of an image.

• Despeckle removes stray pixels that appear as “dirt” on an image.

In the Enhance Document section: Mark the check boxes for [Header], [Footer], or [Page numbers] to add to your document.

• Select the [Setup] button.

• Make the appropriate selections for the Header, Footer, and Page Numbers tabs.

Select [Apply], and then select [OK].

…continued

7 – 12

USING

SCAN AND PRINT

Scan, Print, and Save an RDO — continued

To save as a PDF:

To save as an RDO:

In the Job Ticket Settings section:

• Select a printer from the Printer dropdown list box.

• Enter the number of copies in the Copies text box.

• Mark or clear the check box for Collated.

• Select the appropriate options to define your output from the Job type,

Stock Size, Stock type, Sides imaged, Output,

and Finishing dropdown list boxes.

In the PDF Options section:

• Select a printer from the Optimize for drop-down list box.

• Select the appropriate options to define your output from the Job type and Stock Size drop-down list boxes.

• If desired, type an account name or number in the

Account text box.

If you are saving as an RDO, and you wish to make changes to the default job ticket, select the [More Options] button. Make changes to the job ticket in the Job Setup dialog box and then select [OK].

Mark the Apply More Options check box to apply the changes.

Click on the green [Scan, Print & Save] button.

When you have finished using Scan and Print, select [File:

Exit], or select the Close button [X].

7 – 13

USING

SCAN AND PRINT

This page is intentionally blank.

7 – 14

SCANNING

Scanning

Input Document Information

The Condition of Your Hardcopy

Always be aware of the condition of your hardcopy documents. The condition of the hardcopy, or input, document will determine how you scan a document, or whether you must create a new original. If a hardcopy document is in good condition, you can use the multi-sheet or single-sheet feeder. If the hardcopy document is fragile or damaged, use the document glass for the most reliable scan.

Determine the Condition of Your Hardcopy

Good Condition:

❍ No staples or clips ❍ Flat and smooth pages ❍ Cleanly punched holes

Fragile Condition:

❍ Flattened creases or folds ❍ Excessive curling ❍ Slightly torn edges ❍ Coated or glossy stocks

Damaged Condition:

❍ Rough or torn holes ❍ Stapled or clipped pages ❍ Heavy folds or wrinkles ❍ Very rough or smooth surface paper

(e.g., FAX paper)

❍ Transparencies ❍ Paste-ups (hardcopy that has tape

or glue holding images in place)

❍ Vellum

Input Document Type

If your hardcopy

document is:

A bound document Book, magazine, or

A single page Letter, form or

An unbound document with printing on 1 or 2 sides

NOTE: Use the icon in the scanning application to help you properly position the hardcopy document on the scanner.

Example

stapled set of pages

statement

Article, presentation, or report

Use this part of

the scanner

Document glass

Single-sheet feeder or multi-sheet feeder

Multi-sheet feeder

8 – 1

Scanning Suggestions

To scan directly to an RDO:

SCANNING

Quick

Points

❍ More about

Scanning:

Refer to the DigiPath application Help systems for information on your scanner.

Open Document Scan and Makeready. A new RDO displays.

note…

You can open an existing RDO and add images to it or add images to the new RDO.

Select [Options: Settings] from the

menu bar. The Settings dialog box displays.

Select [Scanning] from the Settings list box.

Select the Scan directly to RDO document option

button.

Select [OK] to close the Settings dialog box and apply your changes.

Select [Insert: Scan Images] or the [Scan Images] toolbar button

to open the scanning application and scan your images.

❍ Image Quality

and Scanning:

For best image quality when scanning, select the destination printer you plan to use when printing the RDO. Why? When you scan an image, the image resolution dictates the quality of the image. If you scan an image at 300 dots per inch (dpi), and the printer can produce 600 dpi, the image quality is slightly distorted.

8 – 2

SCANNING

Scanning Suggestions — continued

To scan to a directory:

Open Document Scan and Makeready. A new RDO displays.

Select [Options: Settings] from the

menu bar. The Settings dialog box displays.

Select [Scanning] from the Settings list box.

Select the Scan to directory option

button.

Type a complete directory path in the Default directory for scanned images text box. The default path is e:\DigiPath\Scan Directory.

note…

This causes the TIFF files created to display in the Scan Directory tab in the Directory Viewer window. If the Directory Viewer window is not displayed, you can select [View:

Directory Viewer].

Select [OK] to close the Settings dialog box and apply your changes.

Select [Insert: Scan Images] or the [Scan Images] toolbar button

to open the scanning application.

Quick

Points

❍ Using the

Directory Viewer:

You can drag and drop images from the Scan Directory tab in the Directory Viewer into any RDO you wish. This moves a TIFF file into an RDO. To copy a TIFF file into an RDO, hold <CTRL> while dragging.

8 – 3

SCANNING

Creating Different Job Types

Standard RDOs can be 1-sided or 2-sided. Standard RDOs are printed with one page per side of a sheet of paper. You can add any supported content (TIFF, JPEG, PostScript, Adobe PDF, or another RDO) to a standard RDO. For more information on adding (inserting) existing files to an RDO, please refer to section 10 in this book, RDOs and Other File Types.

To create a standard RDO, follow these steps:

With DSM open:

Select [Format: Document] from the

menu bar. The Document Properties dialog box displays.

note…

If you have an RDO open, you will be prompted to save your changes before opening a new document. DSM can have only one RDO open at a time.

Select the General tab.

You can select a sitespecific printer from the Printer family drop-down list box. Select [Unspecified] if you are unsure which printer you plan to use to print the RDO.

note…

Only printers defined on your workstation display in the Printer family drop-down list box.

Select [Standard] from the Job type drop-down list box.

Select the Portrait or Landscape option

button in the Orientation section.

Select the 1 sided, 2 sided, or Head to Toe

option button in the Sides Imaged section.

Mark or clear the Auto-Fit check box.

note…

If you mark the AutoFit check box, the When scanning and When printing option

buttons become available. Select one of these buttons to determine when to auto-fit your images.

If you selected a highlight color printer from the Printer family drop-down list box, you can select a highlight color for your RDO from the

Document highlight color drop-down list

box.

…continued

Quick

Points

❍ Defining the

Printer Family:

It’s a good idea to specify the printer you plan to use to print your RDO. That way, the DSM software will display only the options your printer can support.

8 – 4

SCANNING

Create a Standard RDO — continued

You can select the Layout tab to define margins and the default image position for pages in your RDO.

You can select the Paper tab to edit the default paper stock or to define up to nine additional paper stocks for your RDO. You can also define covers for your RDO on the Paper tab.

note…

Paper Stock #1 is the default stock for the document.

You can select the OCR tab to index the text of the images in your RDO, and to choose the appropriate settings for the OCR functionality.

You can select the Headers tab to apply and define the appearance of a document-wide header.

You can select the Footers tab to apply and define the appearance of a document-wide footer.

You can select the Page Numbers tab to apply and define the appearance of document-wide page numbers.

Select [OK] to close the Document Properties dialog box.

You can now scan images, [Insert: Scan Images], or insert images, [Insert: File], into the RDO.

When you are ready to print the RDO, select

[File: Production Print]. Select your

desired printer from the Printer drop-down list box, and select [OK] to submit the print job.

Quick

Points

❍ Sections in

Standard Jobs:

You can create sections in your RDOs by selecting [Insert: Tag Section]. You can create section-level headers, footers, and page numbers in your RDO.

❍ Printing Standard

Jobs:

There are no limitations for special pages or inserts in standard jobs, except those imposed by the selected printer.

8 – 5

SCANNING

Create a Signature RDO

Signature jobs are always 2-sided. Signature jobs are printed side-by-side on one side of a sheet of paper. You can then fold the printed document to create a booklet, calendar, or pamphlet.

A Signature Document

Quick

Points

❍ Three Types of

Signatures:

DigiPath features three types of signature jobs:

• Booklet, which can be portrait or landscape.

• Calendar, in which the page height is greater than the page width and pages are printed headto-toe.

• Pamphlet, in which the page height is greater than the page width.

With DSM open:

Select [Format: Document Properties] from the

menu bar. The Document Properties dialog box displays.

note…

If you have an RDO open, you will be prompted to save your changes before opening a new document. You can have only one RDO open in one instance of DSM at a time. You can, however, open multiple instances of DSM.

Select the General tab.

Select the desired printer from the Printer family dropdown list box.

8 – 6

note…

Not all printers support the signature job type.

From the Job type dropdown list box, select the desired Signature type. Check the Quick Points above for descriptions of Signature types.

…continued

SCANNING

Create a Signature RDO — continued

While the General tab is still displayed, mark the Auto-Fit check box if you plan to scan hardcopy to add pages to your signature RDO. (You should also select the When scanning option button.)

Select the Layout tab to define margins and the default image position for pages in your RDO.

Select the Paper tab to edit the default paper stock or to define up to nine additional paper stocks for your RDO. You can also define covers for your RDO on the Paper tab.

note…

Paper Stock #1 is the default stock for the document.

Select the OCR tab to index the text of the images in your RDO and to choose the appropriate settings for the OCR functionality.

Select the Headers tab to apply and define the appearance of a document-wide header.

Select the Footers tab to apply and define the appearance of a document-wide footer.

Select the Page Numbers tab to apply

and define the appearance of document-wide page numbers.

Select [OK] to close the Document Properties dialog box.

You can now scan or insert images into the RDO. Remember that when you insert images, you may have to scale them to fit the size of the page frame if you did not select

Auto-Fit.

CAUTION

If you change the default paper stock for a Signature RDO in the production print job ticket, do not save the job ticket into the RDO. If you do, the default stock for the RDO changes, and you will have to reposition all the images in the RDO.

When you are ready to print the RDO, select

[File: Production Print]. Select your

desired printer from the Printer drop-down list box, and select [OK] to submit the print job.

Quick

Points

❍ Inserts are Not

Available:

You cannot add inserts (direct or blank) to a Signature RDO.

❍ Printing

Signatures:

Always create the RDO so that the page is half the size of the paper stock you specify.

8 – 7

SCANNING

Create an N-Up RDO

With N-Up, you can print 2, 4, 8, or 16 copies of the same RDO page on a single side of a sheet of paper. N-Up RDOs can be printed as 1-sided or 2-sided.

N-Up Orientation Examples

Quick

Points

❍ Inserts are Not

Available:

You cannot add inserts (direct or blank) to an N-Up RDO.

❍ Printing N-Up

RDOs:

When you are creating an N-Up RDO, the page size should be 1/N compared to the size of the paper stock selected at print time.

This is the easiest way to make an N-Up RDO. There are also lots of other ways. Refer to the DSM Help system for more information.

With DSM open:

Select [File: New]. The New dialog box displays.

note…

Select the Wizards tab.

Select the N Up RDO Wizard icon.

Select [OK] to close the New dialog box and start the wizard.

8 – 8

Select the desired printer from the Printer family dropdown list box.

note…

Not all printers support the N-Up job type.

Make selections as the N-Up wizard walks you through all the decisions you need to make regarding an N-Up RDO. This includes the number of RDO pages printed on one side of a sheet of paper (N), desired paper stock, margins, OCR, covers, headers, footers, and so on.

…continued

SCANNING

Create an N-Up RDO — continued

Select [Next>] to proceed through the steps in the wizard, or select [<Back] to return to a previous step.

Select [Finish] to complete the wizard. The New RDO Information dialog box displays with a summary of your selections.

Mark the Add pages to the new document when the wizard finishes check box if

you want to scan or insert files to the RDO after the wizard completes. You can select the Using the

Insert Scan Images dialog option button or the Using the Insert File dialog option

button if this check box is marked.

Select [OK] to close the New RDO Information dialog box and begin editing the RDO.

note…

Before you make extensive changes to your new N-Up RDO, it's a good idea to save and name your document.

CAUTION

If you change the default paper stock for an N-Up RDO on the production print job ticket, do not save the job ticket into the RDO, or you will have unexpected results.

When you are ready to print the RDO, select

[File: Production Print]. Select your

desired printer from the Printer drop-down list box, and select [OK] to submit the print job.

Quick

Points

❍ Orientation

Options Not Available:

When creating an N-Up document, notice that the Orientation option is not available.

8 – 9

SCANNING

Create a 2-Up Flip RDO

2-Up Flip is an RDO formatting option in which two copies of the same RDO page are printed side by side on one sheet of paper with one copy rotated 180 degrees. 2-Up Flip RDOs can be printed as 1-sided or 2-sided, but cannot be printed duplex head-to-toe.

2-Up Flip Right Orientation Example

It is strongly suggested that you mark the Auto-Fit check box if you plan to scan a hardcopy document to add pages to your 2-Up Flip RDO. (You should also select the When scanning option button.)

Quick

Points

❍ Inserts are Not

Available:

You cannot add inserts (direct or blank) to an RDO that is defined as 2Up Flip.

❍ Printing 2-Up Flip

RDOs:

Always create the document so that the page is half the size of the paper stock selected at print time.

❍ Orientation

Options Not Available:

When creating a 2-Up flip document, notice that the Orientation option is not available.

Open Document Scan and Makeready. A new RDO displays.

Select [Format: Document]. The

Document Properties dialog box displays.

Select the General tab.

You can select a sitespecific printer from the Printer family drop-down list box. Select [Unspecified] if you are unsure which printer you plan to use to print the RDO.

note…

Not all printers support the 2-Up Flip job type.

Select [2 Up flip left] or [2 Up flip right] from the Job type drop-down list box.

Select the 1 Sided or 2 Sided option button in

the Sides Imaged section.

If you selected a highlight color printer from the Printer family drop-down list box, you can select a highlight color for your RDO from the

Document highlight color drop-down list

box.

You can select the Layout tab to define margins and the default image position for pages in your RDO.

…continued

8 – 10

SCANNING

Create a 2-Up Flip RDO — continued

You can select the Paper tab to edit the default paper stock or to define up to nine additional paper stocks for your RDO. You can also define covers for your RDO on the Paper tab.

note…

The default paper size for 2-Up flip RDOs is 17 x 11 inches.

You can use the OCR tab, the Headers tab, the Footers tab, and the Page Numbers tab to modify your RDO.

Select [OK] to close the Document Properties dialog box. A confirmation dialog box displays, informing you that all the paper stocks in the RDO will be reset to the size of the default stock.

Select [OK] to continue.

You can now scan images or insert images into the RDO.

CAUTION

If you change the default paper stock for a 2-Up Flip RDO on the production print job ticket, do not save the job ticket into the RDO or you will have unexpected results.

When you are ready to print the RDO, select

[File: Production Print]. Select your

desired printer from the Printer drop-down list box, and select [OK] to submit the print job.

Quick

Points

❍ Page Numbering

in Wizards:

In the Page Numbering section of the wizards, you can enable page numbering. You must also select the [Format

Automatic Page Numbers] button to

apply a style for your page numbers if you want them to display. The default page numbering style is Blank.

8 – 11

SCANNING

This page is intentionally blank.

8 – 12

Image Editing

Image Editing Functions

IMAGE

EDITING

Command

Name What it Does

Edit: Cut Cuts the selection and places its contents on

Edit: Copy Duplicates the selection and places the copy

Edit: Paste Places the contents of the Windows Clipboard

Graphics: Fill Image

Graphics: Frame Image

Graphics: Crop

Graphics: Fuse

Graphics: Invert

the Windows Clipboard.

on the Windows Clipboard.

at the insertion point in the RDO as a separate image.

Places a block of color (black, white, gray or color) into the defined area of an image.

Places a block of color (black, white, gray, or color) outside the defined area of an image, to achieve the effect of a frame.

Allows you to remove part of the image you no longer need; this function changes the image size.

Creates a single image from all the images on a selected page.

Changes the black pixels in an image to white, and the white pixels to black, to achieve the effect of a photographic negative. Color pixels are changed to the opposite side of the color wheel.

Bounding

Box

Needed

Optional Yes Yes Yes

Optional For B/W or

Optional No Yes Yes

Not Available

Optional For B/W or

Available in

Image

Editor?

grayscale images only, [Edit: Fill].

grayscale images only,

[Edit: Frame].

No No Yes

grayscale images only,

[Edit: Invert].

Available

in Edit

Mode?

Yes Ye s

Available for Color

Images?

9 – 1

…continued

IMAGE

EDITING

Image Editing Functions — continued

Command

Name What it Does

Graphics: Colorize

Graphics: Rotate

Graphics: Flip

Graphics: Scale

Allows you to change the black pixels in a B/W image to display in a defined color. Colorize does not actually change the color of the pixels in an image.

Rotates the selected image as specified. No For B/W or

Flips the images in the selection horizontally or vertically.

Changes the size of the selected image but retains the content.

Bounding

Box

Needed

Optional No No No

Optional No Yes Yes

No For B/W or

Available in

Image

Editor?

grayscale images only, select [Edit:

Rotate <option>].

grayscale images only,

[Edit: Scale].

Available

in Edit

Mode?

Yes Ye s

Available for Color

Images?

9 – 2

IMAGE

EDITING

Using the Transparent Option

The Transparent property is available only for black and white images.

There are two colors of pixels in an image: black and white. If the image is Transparent, the white pixels are not displayed. This allows you to overlay images and display only the black pixels (the content) of the image, without the edges.

To change an image to Transparent using the Image Editor, select

[Options: Transparent Mode].

To change an image to Transparent in the DSM main application window:

Select the image in the Page View window or in the Document Structure window.

Right-click and select Image Properties. You can also select

[Edit: Image Properties] from the

menu bar. The Image Properties dialog box displays.

Select the Transparent option button in the Color section.

Select [OK] to close the Image Properties dialog box.

Quick

Points

❍ Edit Mode in

DSM:

Many of the functions available in edit mode are also enabled in the DSM Image Editor.

The advantage of using edit mode instead of the Image Editor is that you remain in the DSM application window.

9 – 3

IMAGE

EDITING

Editing an Image

Using Edit Mode for Black and White or Color Images

Quick

Points

❍ Save Before

Editing:

Always save your image before opening edit mode. Changes to images edited using edit mode are automatically saved to the image. If you do make a mistake…

Open an RDO in DSM.

Select an image from the Document Structure window.

Double-click on the selected image in the View window, OR select the [Edit Mode] toolbar button, OR select [Graphics: Edit]. Four bounding lines display on the selected image in the View window.

Move one or more of the bounding lines to select a specific area of the image for editing.

Right-click inside the bounding lines in the View window to display the available editing commands for the selection.

When you have finished editing the image, select any item in the Document Structure window to exit edit mode.

❍ You can Undo!

There is a multiple Undo feature, available under the Edit menu or by pressing <CTRL+Z>, that you can use to make your image edits even easier! You can Undo Delete, Cut, Frame, Fill, Crop, and other editing operations in edit mode.

❍ You can Redo!

You can also Redo these functions if you select the Undo option too often.

DSM application window - Edit Mode active

9 – 4

IMAGE

EDITING

Editing an Image — continued

Using Image Editor for Black and White Images

You can use Image Editor only for black and white or grayscale images.

If necessary, create a bounding box on the image by clicking and dragging diagonally. The bounding box is like using the bounding lines in Edit Mode to select an area for editing.

Select the desired editing command from the [Edit] menu.

Quick

Points

❍ When Do You

Need a Bounding Box?

When you want to perform one of the following editing commands in Image Editor:

•Cut

•Copy

•Frame

•Fill

•Crop

•Invert

❍ Why Do You

Need a Bounding Box?

When you select a command from the [Edit] menu, the Image Editor applies the command with respect to the bounding box.

Image Editor application window

Open an RDO in DSM.

Select one or more black and white or grayscale images from the Document Structure window.

Select [Graphics: Edit in Image Editor]. The

Image Editor opens, displaying the selected image(s).

note…

For each image selected in the Document Structure window, a separate instance of the Image Editor displays.

9 – 5

When you are finished, select the [Exit] button to close the Image Editor and return to DSM. A confirmation dialog box displays.

Select [Yes] to confirm your changes and return to the DSM window.

IMAGE

EDITING

Editing an Image — continued

Using Adobe Photoshop for Color Images

You can use Photoshop only for color images, and only if you have purchased and installed Photoshop on your DigiPath workstation.

Quick

Points

❍ More about

Photoshop:

To learn more about Adobe Photoshop and how to use different features, refer to the Photoshop online Help system.

Open an RDO in DSM.

Select one or more color images from the Document Structure window.

Select [Graphics: Edit in Photoshop].

Select [OK] to acknowledge the message telling you how to bring your Photoshop changes back into DSM. The Photoshop application opens, displaying the selected image.

Select [Layer: Flatten Image] from the

Photoshop menu bar.

note…

Flattening an image in Photoshop “fuses” the image so that it cannot be edited.

Close the image in Photoshop. You are prompted to save changes to the image.

Select [Yes] to confirm the changes.

When you are finished, select [File: Exit] to close Photoshop and return to DSM.

A confirmation dialog box displays, to confirm the edits you made to the image. Select [Yes] to update the image in DSM.

Select the desired editing command from the menu or toolbar.

Photoshop application window.

9 – 6

IMAGE

EDITING

Editing an Adobe PDF Segment in DSM

DSM provides an Adobe PDF editing feature that allows you to change the content of a segmented Adobe PDF containing separate text and image components.

With an RDO open:

Select the desired Adobe PDF page from the Document Structure window.

Select [Graphics: Edit PDF page], or select

the [Edit PDF page] toolbar button.

note…

This option is not available if the Adobe PDF page you selected is a “flat”, or “fused”, image.

Select one of the icons on the page from the Document Structure window. The icons are labeled as Text or Image.

Editing a Text Object in an Adobe PDF

If you select a Text object in the Adobe PDF, you can rightclick in the Page View window and select [Text Properties] to display the Text Properties dialog box. You can perform the following functions:

■ Change the font

properties of the text: font name, style, size, and color

■ Change the rota-

tion of the text object

■ Change the loca-

tion of the text object on the page

■ Change the text

itself.

note…

You can also change the location of the object by dragging and dropping in the View window.

Quick

Points

❍ You Can Undo!

There is a multiple Undo feature, available in the Edit menu, you can use to make your Adobe PDF editing even easier. You can Undo an edit if you make a mistake.

❍ Yo u C an Ed i t

only One PDF page at a time:

If you select a second PDF page to edit while the first is still open, you are given the option to close the first page and open the second.

9 – 7

IMAGE

EDITING

Editing an Adobe PDF Segment in DSM — continued

Editing an Image Object in an Adobe PDF

If you select an Image object in the Adobe PDF, you can rightclick in the Page View window and select from a number of editing commands.

■ You can Cut, Copy,

or Delete all or part of the image.

■ Select [Fill Image]

to display the Fill Image dialog box and apply a fill to all or part of the image.

■ Select [Frame

Image] to display

the Frame Image dialog box and apply a frame to the image.

■ Select [Crop] to

display the Crop dialog box and crop the image.

■ Select any Enhance

feature from the Enhance submenu, or apply several Enhance features using the Custom option.

■ Select [Image

Properties] to dis-

play the Image Properties dialog box. You can perform the following functions:

• Change the size of the image

• Change the location of the image on the page

note…

You can also change the location of the image by dragging and dropping in the View window.

note…

Recall that you can't change the opacity of a color image.

You can select one of the sizing handles on the image and rotate or scale the image.

Quick

Points

❍ If Adobe PDF

Editing is Not Available:

Adobe PDF editing is not available for “flat” files, which contain only images.

9 – 8

Enhancement Features

IMAGE

EDITING

Command

Name

Despeckle Removes unwanted noise,

Deskew Straightens a crooked

Darken Allows you to increase the

Automatic Image Enhancement (AIE)

Brightness Changes the overall

Contrast Increases or decreases the

Sharpen Changes the overall clarity

Tilt Allows you to rotate an

What it Does Common Settings Tips

including blemishes or random specks from an image.

image.

thickness of lines in the image.

content (pixels) of an image.

Combines a variety of image adjustments; Contrast is the most noticeable difference.

brightness of images.

distinctions among the lightest objects in your images.

of your images.

image by a specified angle measurement. Tilt permanently changes the content of the image; it is not a simple rotation.

Black and white or color images

For a 600 dpi image, use 6 For a 300 dpi image, use 3

Not applicable Do not use Deskew

Use 1-step increments Not applicable Black and white

Not applicable Register takes a long

Not applicable Try this feature on

Use 2-step increments to gradually change your image.

Use 5-degree increments until the image is close to the desired position.

Do not use Despeckle on a halftone image.

on the same image more than once.

time; use it only if necessary!

your color images first; if the image quality is not ideal, work with the Brightness, Contrast and Sharpen features.

This feature is not available if the AIE feature is active.

Use Tilt to do coarse image straightening; use Deskew for fine adjustments.

Black and white only

only

Black and white only

Color and grayscale only

Black and white, grayscale or color

9 – 9

IMAGE

EDITING

Using the Register Enhance Settings

To access the Register Enhance Settings, select [Graphics: Enhance > Custom], [Register]. There are Horizontal settings and Vertical settings for Alignment, From line longer than, and Ignore Edge. The following pages explain these settings.

You can lose image content using the Register feature as shown in some of the following

CAUTION:

Let’s look at how the Register settings affect the position of the image content using the following image as an example.

examples. Any image content beyond the image edges is removed from the image.

Image Edge

Original Image

Register allows you to define the position of the image content (the black pixels). When you register the above image, you are moving the black pixels of the image. The size of the image does not change.

Original position of left edge of image content

.4 in

10.16mm

For example, if you apply a Horizontal alignment setting of .4 inches, Left to the original image, you move the image AWAY FROM the Left edge of the image by .4 inches. The image appears as follows:

note…

You can apply the Horizontal alignment with respect to the Right edge of the image. You can also apply the Vertical alignment with respect to the Top or Bottom edge of the image.

9 – 10

IMAGE

EDITING

Using the Register Enhance Settings — continued

The From line longer than setting works WITH the Alignment settings. When you type a value in From line longer than text box, the software locates a line longer than the value, and moves the image content so that the defined image edge displays with respect to both the Alignment setting and the specified line.

From line longer than

For example, if you apply a Horizontal alignment setting of 1 inch, Left with a From line longer than setting of .5 inches

to the original image, the image appears as follows:

Quick

Points

❍ Help:

The DSM online Help system is excellent! There is plenty of information to help you understand these features better.

Original position of left edge of image content

1 in

25.4mm

Notice that the image content is NOT moved 1.5 inches away from the left edge of the image. Instead, the line longer than .5 inches displays 1 inch away from the left edge of the image.

.5 in

12.7mm

1 in

25.4mm

Horizontal alignment

9 – 11

IMAGE

EDITING

Using the Register Enhance Settings — continued

The Ignore Edge setting also works with the Alignment and From line longer than settings. When you type a value in the Ignore Edge text box, the software applies a kind of

margin to the image, then begins the alignment.

From line longer than

Original position of left edge of image content

1 in

25.4mm

Ignore edge

.5 in

12.7mm

1 in

25.4mm

Horizontal alignment

For example, if you apply a Horizontal alignment setting of 1 inch, Left, with a From line longer than setting of .5

inches, and an Ignore Edge setting of 1 inch to the original image, the image appears as follows:

9 – 12

IMAGE

EDITING

Enhancing Images

DSM provides enhancement features for black and white images, as well as a separate set of enhancement features for color images. These features allow you to improve the overall appearance of your images.

Applying One Enhance Feature

With an RDO open:

Select the desired images, pages or sections from the Document Structure window.

Applying Several Enhance Features

With an RDO open:

Select the desired images, pages, or sections from the Document Structure window.

Select [Graphics: Enhance > Custom].

The Image Enhance Options dialog box displays.

Mark the check box for an Enhancement feature in the Image Enhance options list box (such as, Despeckle) to enable the feature.

Select the feature name to display the settings for the feature.

Adjust the settings for the feature as needed for the selected images (for example, move the slider to 4).

…continued

Quick

Points:

❍ Changing Default

Settings:

You can use the DSM Help system for specific instructions on changing the default settings for the Enhance features.

❍ You can Undo!

There is a multiple Undo feature, available in the Edit menu, you can use to make your image enhancements even easier! You can undo all Enhance operations in DSM. You can also Redo the operations.

Select [Graphics:

Enhance> <feature name>]. The feature is

applied to the images or pages you select. DSM uses the default setting for the feature.

Image Enhance Options dialog box in DSM

9 – 13

IMAGE

EDITING

Enhancing Images — continued

Repeat steps 3-5 until you have enabled all the desired Enhancement features.

You can mark the

Save options as default check box to

update the default settings as you specified.

Select [Pages] from the first drop-down list box in the Apply to section.

note…

The options in the first drop-down list box change, depending on whether the RDO is 1-Sided or 2-Sided.

Select [All], [Selected], or [Range]

from the second dropdown list box in the Apply to section to indicate the pages that you want to enhance.

If you selected [Range], specify the starting and ending pages in the appropriate text boxes in the Apply to section.

Select [OK] to apply all the Enhance features you enabled.

note…

You can use the [Reset] button in the Image Enhance Options dialog box to reset all the Enhance features to their default settings.

Quick

Points

❍ Black and White

Enhance Order:

The following list shows the order in which the Enhance operations are applied to black and white images:

1. Tilt

2. Despeckle

3. Deskew

4. Register

5. Darken

❍ Color Enhance

Order:

The following list shows the order in which the Enhance operations are applied to color images:

1. AIE (if active, Brightness, Contrast, and Sharpen are not available)

1. Brightness

2. Contrast

3. Sharpen

4. Tilt

9 – 14

RDOS AND

OTHER FILE TYPES

RDOs and Other File Types

Insert an Adobe PDF File into an RDO

With an RDO open:

Specify the insertion point in the Document Structure window.

Select the appropriate insert mode.

Select [Insert: File].

note…

Inserting an Adobe PDF file from a cabinet is not supported in this version of DigiPath.

Select the desired file.

Clear the Enhance check box. Enhancements are not applied to Adobe PDF files.

Specify the appropriate option from the Insert As drop-down list box:

Copy or Move.

Select [Insert].

Once the process is complete, you can specify another file to insert.

When you have finished, select [Done].

Quick

Points

❍ Copy, Move, or

Link?

You can copy or move an Adobe PDF file into an RDO using Insert, but you cannot link an Adobe PDF file to an RDO.

❍ PostScript Files:

You can also use Insert to add a PostScript file to an RDO. However, the PostScript file is converted into an Adobe PDF file upon insert.

❍ Convert Options:

Select the [Convert] button if you want to insert the file as individual PDF pages, or to convert the PDF pages being inserted to TIFF images.

Select [PDF Files

(*.pdf)] from the Files of type drop-down list

box.

Use the Look in dropdown list box and the directory window below it to navigate to the directory containing the desired Adobe PDF file.

Insert File dialog box in DSM

10 – 1

RDOS AND

OTHER FILE TYPES

Insert a JPEG File into an RDO

With an RDO open:

Specify the appropriate option from the Insert As drop-down list box:

Copy, Move, or Link.

Select [Insert].

note…

You may receive a message regarding a resolution adjustment to your JPEG image before you can complete the insert. Select [Yes] to continue.

Specify the insertion point in the Document Structure window.

Select the appropriate insert mode.

Select [Insert: File].

Select [JPEG Files (*.jpg *.jpeg *.jpe)]

from the Files of type drop-down list box.

Use the Look in dropdown list box and the directory window below it to navigate to the directory containing the desired JPEG file.

note…

Inserting a JPEG file from a cabinet is not supported in this version of DigiPath.

Select the desired file.

Once the process is complete, you can specify another file to insert.

When you have finished, select [Done].

Quick

Points

❍ Other Ways to

Insert JPEG Files:

You can also insert a JPEG file using drag and drop from the Shared Files tab in the DSM Directory Viewer, or by pasting a JPEG file into an RDO from the Clipboard.

❍ Changing

Enhance Settings:

You can select the [Options] button in the Enhance section to enable enhancement features or change settings when inserting JPEG files.

Mark or clear the Enhance check box to apply enhancements to your JPEG file upon insert.

10 – 2

RDOS AND

OTHER FILE TYPES

Insert a TIFF File into an RDO

With an RDO open:

Specify the insertion point in the Document Structure window.

Select the appropriate insert mode.

Select [Insert: File].

Select [TIFF Files (*.tif)] from the Files of type drop-down list

box.

Use the Look in dropdown list box and the directory window below it to navigate to the directory containing the desired TIFF file.

note…

Inserting a TIFF file from a cabinet is not supported in this version of DigiPath.

Select the desired file.

Mark or clear the Enhance check box to apply enhancements to your TIFF file upon insert.

Specify the appropriate option from the Insert As drop-down list box: Copy, Move, or Link.

Select [Insert].

note…

You may receive a message regarding a resolution adjustment to your TIFF image before you can complete the insert. Select [Yes] to continue.

Once the process is complete, you can specify another file to insert.

When you have finished, select [Done].

note…

You can select the [Options] button in the Enhance section to enable enhancement features or change settings when inserting TIFF files.

Quick

Points

❍ TIFF to RDO:

Supported TIFF resolutions in DSM: 1200, 600, 400, 300, 240, 200, 180, 150, 120, 100, 80, 75, 60.

❍ More on TIFF

resolutions:

If the specified printer for an RDO does not support the TIFF resolution, you will receive a message that allows you to convert the TIFF to a supported resolution.

❍ Other Ways to

Insert TIFF files:

You can also insert a TIFF file using drag and drop from the Scan Directory, Shared Files, or Recovered Images tabs in the DSM Directory Viewer, or by pasting a TIFF file into an RDO from the Clipboard.

10 – 3

RDOS AND

OTHER FILE TYPES

Insert Multiple Files into an RDO

With an RDO open:

Mark or clear the Enhance check box. (Enhancements are applied only to TIFF files and JPEG files, not to PostScript or Adobe PDF files.)

Select the appropriate option from the Insert Mode drop-down list box.

Specify the insertion point in the Document Structure window.

Select the appropriate insert mode.

Select [Insert: File].

Select the desired file type from the Files of type drop-down list box.

Use the Look in dropdown list box and the directory window below it to navigate to the directory containing the desired file.

Notice that the [Insert] button changes to [Add] when the Organizer window is displayed.

…continued

Quick

Points

❍ Insert Mode and

Insert As:

You cannot change the

Insert Mode and Insert As options in the Insert

File dialog box for each individual file you add to the Organizer window. The files are added as a group, and these options are applied when you complete the Insert command.

note…

Inserting a file from a cabinet is not supported in this version of DigiPath.

Select the desired file.

Select [Organizer].

note…

If you select [Insert] before displaying the Organizer window, the file is inserted into the RDO immediately.

10 – 4

RDOS AND

OTHER FILE TYPES

Insert Multiple Files into an RDO — continued

You can rearrange the files in the Organizer window. Select a file from the window, then use the [Move Up] or [Move Down] button to arrange the files in the correct order.

Quick

Points

❍ Removing a File:

You can remove a file from the Organizer window by highlighting the file and selecting the

[Remove] button.

Select [Add] to add the selected file to the Organizer window.

Insert File Dialog box with Organizer window, in DSM

Navigate to and select another file, and select [Add] to add the file to the Organizer window.

note…

You can add as many files as you wish to the Organizer window. Keep in mind, however, that inserting a large number of files will take longer.

Select [Insert] to insert all the files displayed in the Organizer window into the RDO, in the order they appear in the window.

When you have finished, select [Done] to close the Insert File dialog box.

10 – 5

RDOS AND

OTHER FILE TYPES

Save an RDO as an Adobe PDF File

There are many reasons to save an RDO as an Adobe PDF file. Adobe PDF files are portable. You can send them to customers, and they can display them, review them, and suggest changes. You can also submit Adobe PDF files to most printers or publish them on the web.

When you create an Adobe PDF file from an RDO, all the formatting of the RDO is captured in the Adobe PDF file. However, any job ticket options, including covers, inserts, and tabs are not stored in the Adobe PDF file.

Quick

Points

❍ RDO to Adobe

PDF:

The more pages in your RDO file, the longer the Save As PDF command takes to complete.

With an RDO open:

Select [File: Save As].

Select [PDF Files (*.pdf)] from the Save as type drop-down list

box.

Use the Save in dropdown list box and the directory window below it to navigate to the directory where the new Adobe PDF file will be stored.

note…

You can also save an Adobe PDF file into a cabinet. Click on the cabinet icon in the Save As dialog box, log in to the desired server, then select the desired cabinet and folder.

Type the file name for the new Adobe PDF file in the File name text box.

Select [Save] , if saving the file to the Windows file system, to close the Save As dialog box and create the Adobe PDF file.

note…

If saving the file to a cabinet, select the [OK] button to close the Save As dialog box and create the Adobe PDF file.

Save As dialog box in DSM

10 – 6

RDOS AND

OTHER FILE TYPES

Export TIFF, JPEG, PostScript, or Adobe PDF Segments

You can export some or all pages of an RDO to a different file type. When you export all pages of an RDO into a TIFF, JPEG, PostScript, or Adobe PDF file, the formatting from the RDO is preserved. However, the paper stock is not maintained.

With an RDO open:

Select one or more pages of the RDO from the Document Structure window.

Select [File: Export].

Use the Export to drop-down list box and the directory window below it to navigate to the directory where the exported file will be stored.

Select the desired file type (TIFF, JPEG, PostScript, or PDF) from the Export as Type drop-down list box.

Type the new file name in the File name text box.

You can select [Options] to define the compression settings and file type for the exported file.

note…

The options available vary based on the file type you are exporting.

Select [OK] to save your settings and return to the Export dialog box.

…continued

Quick

Points

❍ Selecting a Range

of Pages:

You can select a nonsequential range of pages in the RDO by pressing <CTRL> while clicking on each desired page in the Document Structure window.

❍ For More

Information:

You can use the DSM Help system to find more information on the export options for all the supported file types.

note…

Exporting a file into a cabinet is not supported in this version of DigiPath.

Export dialog box in DSM

10 – 7

RDOS AND

OTHER FILE TYPES

Export TIFF, JPEG, PostScript, or Adobe PDF Segments — continued

You can use the options in the Export pages section of the dialog box if you want to export pages other than those selected in the Document Structure window.

Select [Export].

You can complete another export when the export is complete.

Select [Close] to close the Export dialog box.

10 – 8

RDOS AND

OTHER FILE TYPES

Convert an Adobe PDF File to an RDO

There are many ways to convert an Adobe PDF file to an RDO with DigiPath.

As discussed earlier, you can insert an Adobe PDF file directly into an RDO. This is not the same as converting the Adobe PDF file, but it does allow you to do some job ticket programming that only RDOs can use. When you insert an Adobe PDF file into an RDO, however, you may detect a loss of image quality.

If the image quality of the RDO is very important for your site, use Network Agent or Decomposition Services (refer to the next section in this chapter for Decomposition Services) to convert an Adobe PDF file to an RDO.

note…

Converting an Adobe PDF file to an RDO does not convert Adobe PDF pages to TIFF images.

Quick

Points

❍ Is Network Agent

Enabled?

Right-click on the Network Agent icon in the Windows system tray (located next to the clock in the lower right corner of your screen). Ensure that there is no check mark next to the Disabled option.

Using Network Agent

The file name for an Adobe PDF file converted to an RDO using the Network Agent is

<filename.pdf.rdo>.

Setting up Network Agent to convert Adobe PDF files to RDO files:

Create a source directory (e.g., E:\pdf- convert) and a destination directory (e.g., E:\rdo-output) using DigiPath File Manager or Windows Explorer.

Place the Adobe PDF file you want to convert in the source directory. The new RDO document you are about to create will be stored in the destination directory.

To open Network Agent, select [Start:

Programs: Xerox DigiPath Production Software: Printer Administration: Network Agent].

Select [Add].

Select the PDF Location option button in the Retrieve jobs from section.

Clear the Preflight PDF check box.

…continued

Add/Edit Network Agent dialog box

10 – 9

RDOS AND

OTHER FILE TYPES

Convert an Adobe PDF File to an RDO — continued

Mark the Build RDO from PDF check box.

Navigate to and select the source diretory (e.g., E:\pdf-convert) from the list box in the Retrieve jobs from section.

Select the Windows file system option

button in the Save jobs to section.

Navigate to and select the destination directory (e.g., E:\rdo-

output) from the Save location list box.

Select [OK]. The Network Agent Setup dialog box displays with the new Network Agent information you just defined.

Network Agent Setup dialog box

Select [Done] to close the dialog box.

10 – 10

RDOS AND

OTHER FILE TYPES

Convert an Adobe PDF File to an RDO — continued

Using Network Agent to create an RDO file from an Adobe PDF file:

Use DigiPath File Manager to copy the desired Adobe PDF file to the source directory, E:\pdf-

convert, directory.

Select [OK] to acknowledge this message.

This conversion process completes fairly quickly, depending on the size of the Adobe PDF file.

Double-click on the Network Agent icon in the Windows system tray to display the Network Job Log dialog box. The status of your RDO files is included in this job log.

Open DSM.

Navigate to and open the RDO in the destination directory,

E:\rdooutput\<filename> .pdf.rdo.

Quick

Points

❍ Network Agent

Notification:

To receive status messages for Network

Agent, right-click on the Network Agent icon.

Ensure that there is a check mark next to the Message Notification option.

After about 30 seconds, a DigiPath message box displays: “New Network Agent Jobs Have Arrived” if Message Notification has been enabled (see the Quick Point on this page).

note…

Remember that converting an Adobe PDF file to an RDO does not convert Adobe PDF pages to TIFF images.

Network Job Log dialog box

10 – 11

RDOS AND

OTHER FILE TYPES

Using Decomposition Services Output

What is Decomposition Services?

Decomposition Services is a function of the DocuSP print server (DocuSP version 2.0 and later). It allows you to use that print server to convert PostScript or Adobe PDF files to highquality TIFF files, with one TIFF image created for each page in the original PostScript or Adobe PDF file. An RDO containing only TIFF files is submitted more efficiently to a printer than an RDO containing native PostScript or Adobe PDF.

note…

your site system administrator must have already set up a Decomposition Services queue on your DocuSP print server and configured that queue to send the resulting TIFF files back to a directory on your DigiPath workstation.

Decomposition Services has advantages over inserting a PostScript file or Adobe PDF file directly into the RDO:

■ RDOs containing only TIFF files are submit-

ted faster to print servers.

■ TIFFs created using Decomposition Ser-

vices preserve the image quality of the original PostScript or Adobe PDF file very well.

It's pretty easy to send files to Decomposition Services – in fact, it requires exactly the same steps as submitting a file to print.

Submitting a File to a Decomposition Service Queue

Select [Start: Programs: Xerox DigiPath Production Software: Quick Print].

Select [PDF (*.pdf)] or [PostScript (*.ps; *.ps2; *.bin)] from the Show File Type drop-

down list box in the Input section.

Navigate to and select the desired Adobe PDF or PostScript file.

Locate the desired file, and select it.

Quick

Points

❍ More Information

on Decomposition Services:

Refer to the DigiPath 3.0 System Administrator Guide for more

information on configuring a Decomposition Services queue.

Verify that the desired file name is displayed in the File selected text box.

Type 1 in the Copies text box.

Mark the All check box in the Print Pages section.

Select the

[<Decomposition Services queue>]

from the Printer dropdown list box.

10 – 12

Select [Print] to submit the document to the Decomposition Services queue.

RDOS AND

OTHER FILE TYPES

Using Decomposition Services Output — continued

Using the Output

In Document Scan and Makeready:

Select [File: Open].

From the Files of Type drop-down list box, select [Converted Jobs (*.formDesc)].

Navigate to the directory on your workstation that is defined to receive the output of the Decomposition Services queue.

Locate and select the desired file.

Select [Open].

Quick

Points

❍ Drag and Drop:

You can also drag and drop decomposition services created TIFF files into an RDO from the Converted Jobs tab in the Directory Viewer window. However, your Decomp queue must be set up to store the TIFF files in the associated directory.

10 – 13

RDOS AND

OTHER FILE TYPES

This page is intentionally blank.

10 – 14

WORKING WITH

RDO FILES

Working with RDO Files

Formatting Choices

Document Properties

Select [Format: Document] to display the dialog box where the following options are available:

this tab

General Printer family A list of the printers attached to your

General Job type A list of all the possible RDO types,

General Orientation Portrait, Landscape option buttons The RDO orientation changes, and the

General Sides Imaged 1-Sided, 2-Sided, Head to Toe

General Auto-Fit Auto-Fit check box; When

General Color Document highlight color list box:

Layout Margins Top, Bottom, Left, and Right text

This list box

or area

Contains these

options

DSM workstation

including Standard, Signature, and N-Up.

option buttons

Scanning, and When Printing option buttons

Black, Blue, Green, Cardinal, etc.

boxes, Uniform check box.

This happens

when you select an option

The RDO only enables the formatting selections supported for the selected printer.

The RDO is formatted according to your selection, and the View window displays the RDO as it will print, with the exception of Signature documents.

display of the RDO is updated in the Page View window.

The RDO properties are updated; if you select 2-Sided, odd pages are right-facing and even pages are left-facing.

RDO images are scaled to fit to the size of the RDO page frame, either when scanning or when printing.

Highlight color applied to images in the RDO uses the color you select. This option is available only if the selected printer family supports highlight color printing.

Images placed outside the margins of the RDO do not display in the Page View window, and do not print. Mark the Uniform check box to apply the same margin to all sides of the RDO.

11 – 1

…continued

WORKING WITH

RDO FILES

Formatting Choices — continued

this tab

Layout Position from

Layout Signature Shift Inches text box Sets a small shift in the images to ensure that

Paper Default paper

Paper Covers [Format Covers] button allows you

OCR Index body text

OCR Language

OCR Languages Languages supported for use with

Headers Display and print headers check

Headers Position from

This list box

or area

margin

stock

group

margin

Contains these

options

• Horizontal: Left, Center, Right, Binding, Non-binding

• Vertical: Top, Bottom Center

[Edit Default Stock] button allows you to define the default stock. Select size, type, color, weight, and drilled options.

[Edit All Stocks] button allows you to define up to 12 paper stocks for the RDO. Select size, type, color, weight, and drilled options.

to define front cover and back cover, and to specify the format of covers.

check box

Categories of languages, including Greek, Cyrillic, Latin

OCR function

box, Text text box

• Horizontal: Left, Center, Right, Binding, Non-binding.

• Vertical: Top, Bottom, Center

This happens

when you select an option

New images added to the RDO are placed on pages in the position defined by these options.

The Binding and Non-binding options are only available for 2-Sided jobs.

the images are aligned when the signature book is completed.

The default stock is the paper stock for all RDO pages. You can edit the stock for individual pages after you define the default stock.

The paper stocks defined are available for use in the RDO. Ensure that the selected printer can support the defined paper stocks.

The covers are applied to the first and last pages of the RDO.

If marked, the OCR function is enabled. OCR creates an index of the text found in the images in your RDO.

DSM uses this category to describe the language of the RDO.

DSM recognizes words in the RDO using the language you select. The languages listed change depending on the language group selected.

The RDO enables document-wide headers. You define the header text.

Headers are placed on pages in the position defined by these options.

The Binding and Non-binding options are only available for 2-Sided jobs.

11 – 2

…continued

WORKING WITH

RDO FILES

Formatting Choices — continued

this tab

Headers Font Font name, Style, Size, Color Header text displays as defined by these

Footers Display and print footers check

Footers Position from

Footers Font Font names, Style, Size, Color Footer text displays as defined by these

Page

numbers

Page

numbers

Page

numbers

Page

numbers

Page

numbers

This list box

or area

box, Text text box

margin

Page

numbering

Page

numbering

Position from

margin

Font Font name, Style, Size, Color Page numbers display as defined by these

• Horizontal: Left, Center, Right,

• Vertical: Top, Bottom, Center

Display and print page numbers check box

Automatic and Manual option buttons, options for Automatic page numbers

Numbering Style list box, Start with text box, Prefix, and Suffix

• Horizontal: From left, Center,

• Vertical: Top, Bottom, Center

Contains these

options

Binding, Non-binding.

From right, From binding edge, From non-binding edge.

This happens

when you select an option

options.

The RDO enables document-wide footers. You define the footer text.

Footers are placed on pages in the position defined by these options.

The Binding and Non-binding options are only available for 2-Sided jobs.

options.

The RDO enables document-wide page numbers.

Page numbers update automatically or manually, as you specify.

Page numbers display as defined by these options. You define the Prefix and Suffix text.

Page numbers are placed on pages in the position defined.

The From binding edge and From non-binding edge options are only available for 2-Sided jobs.

options.

11 – 3

RDO FILES

Change RDO Properties

Select [Format: Document]. The

Document Properties dialog box displays.

Select the desired tab.

Select [OK] when you are finished changing the RDO properties. You can also select [Cancel] to exit the dialog box without making changes.

WORKING WITH

Quick

Points

❍ Page Numbering:

There are two ways to enable page numbering: Select [Insert: Page Numbers] to use the Page Numbering wizard, or use the Page Numbers tab in the Document Properties dialog box

❍ Using OCR:

First, enable OCR in the Document Properties dialog box.

Then, select [Edit: Find] to search the RDO for a desired word or phrase.

Specify the settings for your RDO.

note…

You can make changes in any number of tabs. You can select [Apply] before moving to the next tab, but this is not required.

Document Properties dialog box in DSM

11 – 4

WORKING WITH

RDO FILES

Apply Highlight Color to an Image

You define the highlight color for an RDO in the Document Properties dialog box. You can then apply this color to individual images or pages of the RDO.

note…

You must have a highlight color-capable printer attached to your DigiPath machine and defined in the Printer Administration application before you can apply highlight color to an image.

Open an RDO in DSM.

Select [Format: Document] to open

the Document Properties dialog box.

Select a highlight color-capable printer from the Printer family drop-down list box.

Select the desired highlight color for the RDO from the

Document highlight color drop-down list

box.

Select [OK] to close the Document Properties dialog box and apply your changes.

Select a page or an image from the Document Structure window.

Select [Graphics: Colorize]. The

Colorize dialog box displays, with several shades of the specified highlight color available.

Select a shade. The Colorize dialog box closes, and the color is applied to the selected page or image.

Quick

Points

❍ Highlight Color:

You can use only one highlight color in an RDO.

❍ Highlight Color

Fill:

When you apply highlight color to an image, DSM displays the highlight color as a Fill in the Document Structure window. The Fill Type is Colorize (color black pixels only), and the size of the fill is the same size as the image.

❍ Highlight not

Available:

You cannot apply highlight color to color images.

Colorize dialog box Colorize dialog box for highlight color for full color or unspecified printer family printer family

11 – 5

WORKING WITH

RDO FILES

Arrange Objects on RDO Pages

DSM allows you to place up to 100 objects (including fills and text objects) on a single page of an RDO. You can add objects to a page by scanning or inserting images, or by pasting cut or copied images into the page.

Quick

Points

❍ Guides Default

Options:

You can change the default options for the Guides in DSM by selecting [Options: Settings].

note….

Select Insert Into– First or Insert Into– Last as the insert

mode to place multiple objects on a page.

When there is more than one object on a page, more than one icon displays below the page icon in the Document Structure window. DSM uses "layering" to keep the objects on the page organized: Objects are displayed as though they are stacked on the page. The last object icon under the page icon in the Document Structure window is on top of the stack, and the first object is on the bottom.

Tips for Arranging Objects

With DSM open:

Select [View: Rulers] and [View: Guides > Show Guides] to display the rulers and guides, if they are not displayed.

Select the desired object or objects from the Document Structure window.

❍ To select

consecutive pages, hold down <SHIFT> while clicking on the pages.

❍ To select non-

consecutive pages, hold down <CTRL> while clicking on the pages.

One page

Use the features on the following pages with the Page View window to arrange the objects on a page.

Document Structure window with multiple objects per page

11 – 6

WORKING WITH

RDO FILES

Arrange Objects on RDO Pages — continued

Changing the Order of Images on the Page

The options on the Order submenu allow you to rearrange the order of images stacked on a page.

With an RDO open:

Select an image from the Document Structure window.

Select [Graphics: Order]. The following

options are available from the Order submenu.

❍ Select [Bring to

Front] to move the

image to the front, or top of the stack.

❍ Select [Bring

Forward] to move

the image before the previous image on the page.

❍ Select [Send to

Back] to move the

image to the back, or bottom of the stack.

❍ Select [Send

Backward] to move

the image after the next image on the page.

Changing the Alignment of Images on the Page

The options on the Align submenu allow you to rearrange the images on a page relative to the margin. This does not affect the order of images on the page.

With an RDO open:

Select one or more images from the Document Structure window.

❍ Select [Graphics:

Align]. The

following options are available from the Align submenu:

❍ Select [Align Left]

to align the image with the left margin of the RDO.

❍ Select [Align

Center] to align the

image with the horizontal center of the RDO.

❍ Select [Align

Right] to align the

image with the right margin of the RDO.

❍ Select [Align Top]

to align the image with the top margin of the RDO.

❍ Select [Align

Middle] to align the

image with the vertical center of the RDO.

❍ Select [Align

Bottom] to align the

image with the bottom margin of the RDO.

❍ Select [Center

Entire Page] to

align the image with the absolute center of the RDO.

Quick

Points

❍ Arranging

Images:

Refer to the DSM online Help system for more information on changing the order of images or aligning images in your RDO.

11 – 7

WORKING WITH

RDO FILES

Arrange Images on RDO Pages — continued

Moving Images on the Page

The Move feature allows you to reposition the images on a page. This does not affect the order of images on the page.

With an RDO open:

Select an image from the Document Structure window.

You can drag the image to the desired position on the page, or select [Graphics: Move] to display the Move dialog box and move the image from its current position by a specified amount.

Fusing all Images on the Page

The Fuse feature allows you to create a single image from all the images on a page.

note…

When fusing a page containing both black and white and color images, you may detect a loss of image quality.

With an RDO open:

Select a page or a group of images from the Document Structure window.

Select [Graphics: Fuse]. The Fuse

dialog box displays.

Mark or clear the

Include shared Images check box.

Mark or clear the Include shared Fills check box.

You can fuse pages other than those selected in the Structure window by changing the selections in the Apply to section of the Fuse dialog box.

Select [OK] to close the dialog box and fuse the specified page(s).

Quick

Points

❍ Fills, Text, and

Fuse:

Fills and text objects are automatically included in the fused image.

❍ Headers, Footers,

Page Numbers, and Fuse:

Headers, footers, and page numbers are not included in the fused image.

❍ Moving Images:

You can move all the images in an RDO by selecting the book icon in the Document Structure window and selecting [Graphics: Move]. This is useful if you decide to bind an RDO or print on drilled paper after adding content.

11 – 8

Fuse dialog box

RDO FILES

Arrange Pages in an RDO

Copying, Moving, and Deleting Pages

With an RDO open:

In the Document Structure window, select the page(s) in your RDO that you want to delete, move, or copy.

❍ To select

consecutive pages, hold down <SHIFT> while clicking on the pages.

❍ To select non-

consecutive pages, hold down <CTRL> while clicking on the pages

Do one of the following:

❍ To delete the

page(s), select [Edit: Delete]. Confirm the delete command by selecting [OK] in the confirmation dialog box.

❍ To move the

page(s), select [Edit: Cut]. Confirm the cut command by selecting [OK] in the confirmation dialog box. The content of the page(s) is saved on the Windows Clipboard. Go to Step 3.

WORKING WITH

❍ To copy the

page(s), select [Edit: Copy]. Confirm the copy command by selecting [OK] in the confirmation dialog box. The content of the page(s) is copied to the Windows Clipboard. Go to Step 3.

Specify the insertion point in the Document Structure window.

Select the appropriate insert mode.

Select [Edit: Paste] to paste the page(s).

Quick

Points

❍ Use the Keyboard:

Just like other Windows based applications, DSM supports the keyboard shortcuts for Cut (<CTRL+X>), Copy (<CTRL+C>), and Paste (<CTRL+V>).

11 – 9

WORKING WITH

RDO FILES

Arrange Pages in an RDO — continued

Adding a Blank Page with a Blank Image

A blank page with a blank image is included in the number of printed pages in a document, because it is sent through the printer fuser.

With an RDO open:

Specify the insertion point in the Document Structure window.

Select the appropriate insert mode.

note…

You cannot insert a Blank Page into another page. Therefore, the [Insert: Blank Page] command is not available if a page is selected and the insert mode is [Into – First] or [Into – Last].

Select [Insert: Blank Page].

Type the number of blank insert pages you wish to insert in the Number of pages text box.

Select the Page with Blank Image option

button in the Page Type section.

Select a stock from the drop-down list box in the Paper Stocks section, or select [Edit All Stocks] to define a new paper stock for the blank page.

You can change the dimensions of the blank image using the Width and Height text boxes and the

Constrain Proportions check

box in the Blank Image Properties section.

Select the image resolution from the Resolution drop-down list box.

Select the appropriate option from the Color Depth drop-down list box.

note…

Color Depth options change based on the printer selected.

Select [OK] to close the dialog box and create the defined blank page. The page displays in the Page View window, on the defined paper stock.

Quick

Points

❍ Page Counts:

There is a charge for blank pages in a document because they go through the fuser. Direct inserts do not go through the fuser and do not incur a charge.

11 – 10

Insert Blank Page dialog box

WORKING WITH

RDO FILES

Arrange Pages in an RDO — continued

Working with Sections

You can create sections in your RDOs and define separate properties (paper stock, headers, footers, and page numbers) for the sections. To create one or more sections in an RDO.

Open the RDO.

Select the pages you want to include in the section from the Document Structure window.

❍ To select

consecutive pages, hold down <SHIFT> while clicking on the pages.

❍ To select non-

consecutive pages, hold down <CTRL> while clicking on the pages.

Select [Insert: Tag Section].

Type the desired section name in the text box provided.

note…

You can select [Edit List] to maintain a

DSM-wide list of section tag names. This is a great feature if you frequently create sections in your RDOs. You can also select

[Edit: Section Names] from the DSM

menu bar to edit the existing Section names.

Select [OK] to close the Section Name dialog box.

Section Name dialog box

Quick

Points

❍ Section Level

Information:

You can select a section from the Document Structure window, and then select [Format: Sections] to change the section level properties, including headers, footers, and page numbers.

11 – 11

WORKING WITH

RDO FILES

Shared Files (TIFF or JPEG)

A shared file is an image that appears on more than one page of an RDO. The only file types available for sharing are TIFF and JPEG files. When you add a shared file to a range of RDO pages, the file is linked to all pages in the range. This means that if you move a shared file on one page, you move the file on all pages of the RDO that share the file.

note…

If you are sharing items on selected pages, you can select the pages from the Document Structure window before you select the Share command.

❍ To select

consecutive pages, hold down <SHIFT> while clicking on the pages.

❍ To select non-

consecutive pages, hold down <CTRL> while clicking on the pages.

Open an RDO.

Select the appropriate insert mode.

note…

Change the insert mode option to [Insert Into – Last] if you want the shared image to display on top of other images on the pages that will share the file.

Select the pages to which you want to add the shared file from the Document Structure window.

Select [Insert: Shared Image From File].

Select [All Files] from the Files of type dropdown list box.

Use the Look in dropdown list box and the directory window below it to locate the JPEG or TIFF file you want to share.

Mark or clear the

Enhance check box.

You can use the [Profiles] button to specify an ICC profile for the image, if the selected file is a color image.

You can share the file on pages other than those selected in the

Structure window by changing the selections in the Apply to section of the Shared Image dialog box.

Select [Insert] to insert the shared file and close the Shared Image dialog box.

Quick

Points

❍ Where are Shared

Images Inserted?

A shared image is inserted into the RDO at the default image position specified in the Document Properties dialog box.

❍ Sharing and

Cabinets:

You cannot insert a shared file from a cabinet in this version of DigiPath.

11 – 12

Shared Image dialog box

WORKING WITH

RDO FILES

Add Other Images to an RDO

The following commands are available for creating additional images in your RDO without scanning.

Command

Name

Insert: Fill Allows you to insert a

Insert: Te xt

Edit: Paste Special

Edit: Group

Edit: Ungroup

What it Does

block of color (black, white, gray, or color) onto a page as a separate image.

Allows you to insert a text object into a page as a separate image.

Allows you to select from several paste options, and then place the contents of the Windows Clipboard at the insertion point in the RDO.

Groups the selected image level items.

Ungroups the selected group of items

Bounding

Box Needed?

Optional Yes, for black,

Optional Yes Yes

Optional No Yes, if insert

No No No

Available in

Image Editor?

white, and gray fills only. Fills are fused to the image.

Available in Edit Mode?

Yes

mode is Insert

Before or Insert After.

Quick

Points

❍ Color Fills:

You can create a color fill in any RDO. If the RDO is printed on a printer that is not color capable, the fill will print in grayscale.

❍ Shared Fills:

You can also create a shared fill in an RDO. A shared fill is linked to all pages on which it appears.

❍ Te x t O bj ect s:

You can add a single text object to many pages in the RDO at the same time. However, this object is not shared after adding it to multiple pages.

❍ Grouping Images:

You cannot include a shared object (fill or image) in a grouped image.

11 – 13

WORKING WITH

RDO FILES

Make Ready

With Document Scan and Makeready, you can do most of your pre-print work.

Paper Stocks

You can define up to 12 paper stocks in a single RDO.

note…

The number, size, and type of paper stocks available depend on the selected printer family.

With the RDO open:

Select [Format: Paper Stocks] from the

menu bar.

Select a stock number from the Stock list box. Do not change Paper Stock 1 or you will change the default paper stock for the entire RDO. (You set this in the Document Properties dialog box.)

Edit the definition of the stock using the selections below the Stock list box. You can change the Size, Type, Color, Weight, and Drill properties for each paper stock. If the printer family you selected has an interposer, like the DocuTech 61xx family, you can also define a stock as a direct insert by marking the [Direct

Insert] box.

Select [OK] to close the dialog box.

Covers

You can apply a front cover, back cover, or both before you submit the document for printing.

note…

Not all printer families support covers.

Select [Format: Covers] from the

menu bar.

If you would like a front cover, define the paper stock and the printing option.

If you would like a back cover, define the paper stock and the printing option for the back cover.

Select [OK] to close the Covers dialog box.

Quick

Points

❍ Defining Paper

Stocks:

Remember to define separate paper stocks for covers, tabs, and inserts you plan to use in your RDO. It may be easier to define all your paper stocks for an RDO at one time.

❍ Printing on

Different Paper Stocks:

Special paper stocks for color documents, covers, tabs, and direct inserts may require some paper tray changes at the printer.

❍ Cover Printing:

Printing on Side 1 for the front cover represents the outside of the cover, and Side 2 is the inside of the cover.

Printing on Side 1 for the back cover represents the inside of the cover, and Side 2 is the outside of the cover.

❍ More Cover

Printing:

You can define a 1-sided cover on a 2-sided RDO, and define a 2-sided cover on a 1-sided RDO.

11 – 14

RDO FILES

Make Ready — continued

Tabs

The following procedure assumes you have created at least one tab stock in the Paper Stocks dialog box.

With an RDO open:

Select one or more pages that you want printed on tab stock from the Document Structure window.

❍ To select

consecutive pages, hold down <SHIFT> while clicking on the pages.

❍ To select non-

consecutive pages, hold down <CTRL> while clicking on the pages.

note…

You may have to insert a blank page if you don’t want the images in your RDO to print on your tab pages!

With the page(s) selected, select

[Format: Page].

WORKING WITH

Direct and Blank Inserts

Select the General tab.

Select the number of the desired tab stock from the Paper dropdown list box.

Select [OK] to close the Page Properties dialog box.

There are two kinds of inserts – blank inserts and direct inserts. We'll just talk about direct inserts, but the steps for the blank inserts are almost the same!

note…

Many production printers do not support direct inserts and blank inserts. Talk to your site administrator if you are unsure.

A direct insert is a paper stock placed in the Interposer tray of a production printer. The Interposer tray ensures that the paper stock is not sent through the fuser but is added to the document in the finishing area of the printer.

Quick

Points

❍ Ta b Pa ges :

You can also define pages as tabs by selecting the pages and then selecting the defined tab stock from the Paper Stock drop-down list box on the Format toolbar.

❍ Tab Stock:

Tab pages are always 1-sided; you cannot print on both sides of a tab.

11 – 15

…continued

RDO FILES

Make Ready — continued

WORKING WITH

Quick

Points

❍ Direct Insert

Stock:

You cannot define the default paper stock as a direct insert stock.

Direct and Blank Inserts

— continued

A direct insert is usually a pre printed paper stock. To create a direct insert in your RDO, you must define a direct insert paper stock, and then add direct insert pages, with the associated paper stock to the document.

In this section, we’ll assume that you already created a direct insert stock in the Paper Stocks dialog box.

Specify a page, section, or the RDO as the insertion point in the Document Structure window. You cannot select an image as the insertion point.

Select the appropriate insert mode. You cannot select [Insert

Into - First] or [Insert Into - Last] if you

select a page.

Select [Insert: Blank Page].

Type the number of direct insert pages to insert in the Number of pages text box.

Select the Direct Insert Page (make

sure you have selected a direct insert printer) option button in the Page Type section.

The pre-defined direct insert stock is automatically selected in the Paper Stock drop-down list box in the Paper Stocks section.

note…

You can also select [Edit All Stocks] to define a direct insert stock if necessary.

Select [OK] to close the dialog box and create the direct insert page. The direct insert page displays in the Document Structure window. When you select the Direct Insert icon from the Structure window, the Page View window displays the page with a Direct Insert label.

❍ More on Inserts:

If you define inserts in an RDO, and then change the printer for the RDO to one that does not support inserts, you will be prompted to delete the insert pages.

Insert Blank Page dialog box

11 – 16

WORKING WITH

RDO FILES

Use a Wizard to Create an RDO

Wizards are the easiest way to create new RDOs. The following are the steps will get you started with an RDO Wizard.

From the DSM menu bar select [File: New].

Select the Wizards tab.

Select the appropriate wizard icon.

Select [Next>] and [<Back] to navigate

through the wizard.

Select [Finish] to complete the wizard.

The New RDO Information dialog box displays with a summary of the selections you made via the wizard. You can scroll to review your document settings.

Mark or clear the Add pages to the new document when the wizard finishes check

box. If you mark the check box, select the appropriate option button to add pages to the RDO.

Select [OK] to close the New RDO Information dialog box.

Quick

Points

❍ Wonderful

Wizards:

There are three different wizards for creating RDO documents: Standard, Signature, and N-Up (we covered the N-Up Wizard in section 8).

❍ Templates and

Wizards:

You can also use wizards to create template files (RDT files) in DSM.

Select [OK] to close the New dialog box and start the selected wizard. Make the selections as instructed on each screen.

Page 1 of Standard RDO Wizard in DSM

11 – 17

WORKING WITH

RDO FILES

This page is intentionally blank.

11 – 18

STORING AND RETRIEVING

RDO FILES

Storing and Retrieving RDO Files

Save Files from DSM into Windows Directories

You can save an RDO into any directory in the Windows file system using DSM. You can save the RDO as an RDO or as an Adobe PDF file.

With an RDO open:

Select [File: Save As].

Use the Save In dropdown list box and the directory window below it to locate the desired directory for the file you are saving.

Type the name of the file in the File Name text box.

Select [Save]. The file is saved and the dialog box closes.

Your document is stored in the directory you specified.

Quick

Points

❍ Untitled RDOs:

A new, unnamed RDO displays the word Untitled next to the document icon in the Document Structure window.

❍ Exporting Pages

of RDOs:

Use the [File: Export] command to save an entire RDO or selected pages of an RDO as a series of TIFF files, a series of JPEG files, a single PostScript file, or a single Adobe PDF file.

Select the appropriate file type for the document (RDO or PDF) from the Save as type drop-down list box.

Click to access cabinets and folders.

Save As dialog box displaying Windows directories

12 – 1

STORING AND RETRIEVING

RDO FILES

Save Files from DSM into DigiPath Cabinets

With an RDO open:

From the DSM menu bar, select [File: Save

As].

If necessary, select the cabinet icon in the Save As dialog box.

Wait until the Save As dialog box displays the cabinets available to you.

Use the Save In dropdown list box and the directory window below it to locate the desired cabinet and folder for the file you are saving.

Select the appropriate file type for the document (RDO or PDF) from the Files of type drop-down list box.

Type the name of the file in the File name text box.

Select [OK]. The file is saved and the Save As dialog box closes.

Quick

Points

❍ Cabinets and

RDOs:

If you save an RDO into a cabinet, you must open it from that cabinet. You cannot access an RDO from the Windows file system if you stored it in a cabinet.

❍ Assigning

Properties to RDOs:

You can assign properties to RDOs in cabinets as you store them by selecting the

[View or modify properties] button in the

Save As dialog box.

If prompted, enter the user name, password, and server name to log into the Document Library database.

Save As dialog box displaying Document Library Cabinets

12 – 2

STORING AND RETRIEVING

RDO FILES

Open RDOs from Windows Directories

With DSM open:

Select [File: Open].

If necessary, select [Windows File System].

Use the Look in dropdown list box and the directory window below it to find the file you want to open.

Select the type of file you want to open from the Files of type dropdown list box.

note…

Select [All Files (*.*)] to see all the files in the active directory or folder. But remember that you can open only RDOs, RDTs (template files), or Converted Jobs ("decomposed" documents) in this procedure.

Select the file to open.

If you plan to edit the RDO, clear the Open as Read-Only check box.

Select [Open]. The RDO displays in the DSM window.

Quick

Points

❍ Opening RDOs as

Read-Only:

If you mark the Open as read-only check box, you

cannot edit the file you are opening.

❍ DSM - How Many

RDOs?

You can open only one document at a time in Document Scan and Makeready. You can, however, open multiple instances of DSM.

❍ Closing RDOs:

When you close an RDO, you close DSM, as well. If you're ready to work on another RDO, just open it. The current RDO closes.

Open dialog box in DSM with Windows directories displayed

❍ Converted Jobs:

What's a converted job? It's a job you submitted to a decomposition services queue on a DocuSP print server.

12 – 3

STORING AND RETRIEVING

RDO FILES

Open RDOs from DigiPath Cabinets

With DSM open:

Select [File: Open].

Select the Cabinet icon in the Open dialog box.

Use the Look in dropdown list box and the directory window below it to locate the desired cabinet and folder for the RDO you want to open.

note…

Quick

Points

❍ Open as Read-

Only:

Opening a document in a cabinet as read-only is not supported in this version of DigiPath.

Select [OK]. The RDO displays in the DSM window.

If prompted, enter the user name, password, and server name to log into the Document Library database.

Select the type of file you want to open from the Files of type dropdown list box.

Open dialog box in DSM with Doccument Library Cabinets displayed

Select the file you want to open.

12 – 4

Xerox DigiPath 4.0 Quick Reference Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

INTRODUCTION

About this Guide

QUESTIONS

AND ANSWERS

Hardware Components

Software Components

Safety Symbols and What They Mean

Other Conventions in this Guide

HOW DO YOU START

THIS SYSTEM?

Power on your DigiPath Workstation

HOW DO YOU START

THIS SYSTEM?

Power on your Document Library Server

HOW DO YOU START

THIS SYSTEM?

Power Off your DigiPath Workstation

HOW DO YOU START

THIS SYSTEM?

Power Off your Document Library Server

Never Print These US Government Documents

Other Documents That are Illegal to Print

Documents That are Illegal to Print in Canada

Introducing a New File Type … the RDO

Other DigiPath Supported File Types

How Do You Make an RDO?

Create a New RDO

Introducing Scan and Print

Scan and Print a Black and White or Color Original

Scan and Print Large Jobs

Scan and Save Documents

Scan, Print, and Save an RDO or PDF

Input Document Information

Scanning Suggestions

Creating Different Job Types

Create a Signature RDO

Create an N-Up RDO

Create a 2-Up Flip RDO

Image Editing Functions

Using the Transparent Option

Editing an Image

Editing an Adobe PDF Segment in DSM

Enhancement Features

Using the Register Enhance Settings

Enhancing Images

Insert an Adobe PDF File into an RDO

Insert a JPEG File into an RDO

Insert a TIFF File into an RDO

Insert Multiple Files into an RDO

Save an RDO as an Adobe PDF File

Export TIFF, JPEG, PostScript, or Adobe PDF Segments

Convert an Adobe PDF File to an RDO

Using Decomposition Services Output

Formatting Choices

Change RDO Properties

Apply Highlight Color to an Image

Arrange Objects on RDO Pages

Arrange Pages in an RDO

Shared Files (TIFF or JPEG)

Add Other Images to an RDO

Make Ready

Use a Wizard to Create an RDO

Save Files from DSM into Windows Directories

Save Files from DSM into DigiPath Cabinets

Open RDOs from Windows Directories

Open RDOs from DigiPath Cabinets