Xerox DigiPath 4.0 Quick Reference Guide

Document Scan and	V4.0
Makeready/ Document Library

DigiPath

quick

reference

guide

©Copyright 2002, 2003 by Xerox Corporation. All Rights Reserved.

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox®, The Document Company®, The stylized X, and all Xerox product names and product numbers mentioned in this publication are trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

Printed in the U.S.A.

QUICK REFERENCE GUIDE

CONTENTS

Introduction	1-1
About this Guide................................................	1-1
Questions and Answers ....................................	1-2
DigiPath Components	2-1
Hardware Components .....................................	2-1
Software Components.......................................	2-2
Conventions	3-1
Safety Symbols and What They Mean..............	3-1
Other Conventions in this Guide .......................	3-2
How do you start this system?	4-1
Power on your DigiPath Workstation ................	4-1
Power on your Document Library Server ..........	4-2
Power Off your DigiPath Workstation................	4-3
Power Off your Document Library Server .........	4-4
USA Copyright Laws	5-1
Never Print These US Government Documents5-1
Other Documents That are Illegal to Print.........	5-2
Canadian Laws	5-3

Documents That are Illegal to Print in Canada .5-3

What’s an RDO?	6 -1
Introducing a New File Type … the RDO	..........6-1
Other DigiPath Supported File Types ...............	6-2
How Do You Make an RDO? ............................	6-3
Create a New RDO ...........................................	6-4

Using Scan and Print	7-1
Introducing Scan and Print	................................7-1

Scan and Print a Black and White or Color Original

7-2
Scan and Print Large Jobs................................	7-5
Scan and Save Documents...............................	7-8
Scan, Print, and Save an RDO or PDF ...........	7-11

Scanning	8 -1
Input Document Information	..............................8-1
Scanning Suggestions ......................................	8-2

Creating Different Job Types	.............................8-4
Create a Signature RDO ...................................	8-6
Create an N-Up RDO ........................................	8-8
Create a 2-Up Flip RDO ..................................	8-10

Image Editing	9-1
Image Editing Functions....................................	9-1
Using the Transparent Option ...........................	9-3
Editing an Image ...............................................	9-4
Editing an Adobe PDF Segment in DSM...........	9-7
Enhancement Features .....................................	9-9
Using the Register Enhance Settings..............	9-10
Enhancing Images...........................................	9-13

RDOs and Other File Types	10-1
Insert an Adobe PDF File into an RDO ...........	10-1
Insert a JPEG File into an RDO ......................	10-2
Insert a TIFF File into an RDO ........................	10-3
Insert Multiple Files into an RDO.....................	10-4
Save an RDO as an Adobe PDF File ..............	10-6
Export TIFF, JPEG, PostScript, or
Adobe PDF Segments ..................................	10-7
Convert an Adobe PDF File to an RDO ..........	10-9
Using Decomposition Services Output..........	10-12

Working with RDO Files	11-1
Formatting Choices .........................................	11-1
Change RDO Properties .................................	11-4
Apply Highlight Color to an Image...................	11-5
Arrange Objects on RDO Pages .....................	11-6
Arrange Pages in an RDO...............................	11-9
Shared Files (TIFF or JPEG).........................	11-12
Add Other Images to an RDO .......................	11-13
Make Ready ..................................................	11-14
Use a Wizard to Create an RDO ...................	11-17

Storing and Retrieving RDO Files 12-

1

Save Files from DSM into Windows Directories12- 1

Save Files from DSM into DigiPath Cabinets..12-2

Open RDOs from Windows Directories...........	12-3
Open RDOs from DigiPath Cabinets...............	12-4

I

QUICK REFERENCE GUIDE

CONTENTS

Printing	13-1
Printable File Types ........................................		13-1
Add a Printer ...................................................		13-2
Print from Document Scan & Makeready........		13-4
Sample Black and White Job Ticket................		13-5
Sample Color Job Ticket .................................		13-6
Print a Document Using Quick Print................		13-7

Using DigiPath File Manager	14-1
Windows XP information .................................	14-1
RDOs and the Windows XP File System	........ 14-2
Organize Your Files ........................................	14-3

The Power of DigiPath	15-1
Introducing Document Library .........................	15-1
About Cabinets................................................	15-2
Create Cabinets and Folders ..........................	15-3
Import Documents into Cabinets.....................	15-6
Working With Documents in Cabinets.............	15-8
Properties......................................................	15-12
Assign Properties to Documents...................	15-13
Export Documents from Cabinets .................	15-15
Manage Your Cabinets .................................	15-17

Library Search	16-1
Simple Search .................................................	16-1
	16-3
........................................................................	16-3
Advanced Search ............................................	16-6
Batch Tool	17-1
Introducing Batch Tool ....................................	17-1
Add a Batch Job ..............................................	17-2
Edit a Batch Job ..............................................	17-6
Scanner Maintenance	18-1
Maintenance Frequency Table........................	18-1
Order Supplies ................................................	18-2
Cleaning Tasks................................................	18-3
Troubleshooting	19-1
Isolate a Problem ............................................	19-1
Before You Call ...............................................	19-1
Troubleshooting Table.....................................	19-2
Frequently Asked Questions ...........................	19-5

II

INTRODUCTION

ABOUT THIS GUIDE

You have just opened one of the most helpful books you will ever find about the Xerox DigiPath 4.0 Production Software System.

What makes it so useful?

This guide provides answers to problems that can slow you down. It’s designed to help you maximize your productivity.

How?

The DigiPath Quick Reference Guide provides detailed graphics and text to answer your questions, and shows you how to perform simple scanning, image editing, makeready, printing, and file storage and management tasks.

And there is much more:

You’ll also find plenty of tips, shortcuts and tricks that will make your job easier.

1 – 1

QUESTIONS

AND ANSWERS

Follow These Steps

for getting help with your

DigiPath 4.0 questions or problems:

1	If you 2	3	4	5
Access the context-	can’t find the	Have a more	A DigiPath	If your machine is
sensitive Help	answer, try other	specific problem?	Frequently Asked	down or you can’t
system in the	resources, like the	Call X-PRESS FAX	Questions (FAQ)	solve a problem, call
DigiPath application	DigiPath 4.0	at 1-800-979-9709	web site is available	1-800-821-2797 in
you’re using. The	Participant’s	in the USA and	at www.xerox.com.	North America for
Help topics will walk	Workbook for	request document	Search using the	the Xerox Welcome
you through the	operator information	number 12300 to	word “digipath”, then	Center. Have your
solutions to most of	or the DigiPath 3.0	receive a complete	find the appropriate	DigiPath serial
your DigiPath	System	index of	DigiPath link. Select	number available. If
questions.	Administrator Guide	documented	[Support] under that	the operator can’t
	for configuration or	DigiPath solutions,	link.Under the FAQ	talk you through a
	administration	along with complete	heading, select the	fix, he or she will
	problems. Note:	instructions for	desired topic link to	place a service call
	Most of the	using the X-PRESS	display the FAQ	for you or escalate
	information provided	FAX system.	page for that topic.	your problem to a
	in the DigiPath 3.0			second level
	System			analyst.
	Administrator Guide
	is applicable for the
	4.0 software. For
	details on
	administration
	differences between
	DigiPath 3.0 and
	4.0, refer to the
	Customer Software
	Release Document
	(CSRD), Version
	4.0.

1 – 2

DIGIPATH

COMPONENTS

Hardware Components

The photo below shows a DigiPath system with an optional Magneto Optical Drive (MOD) and a RAID Mass Storage Device. Your DigiPath system may include other components.

DigiPath System

2 – 1

DIGIPATH

COMPONENTS

Software Components

There are four DigiPath configurations available. They are listed below with their respective software applications.

DigiPath 4.0 Software Applications

		DSM with DL	DSM with DL	DL server	DigiPath
	Software Application	client	client/server		Xpress
	Document Scan & Makeready	Required	Required	Not available	Not available
	Scanner Support	Required	Required	Not available	Required
	Scan and Print	Required	Required	Not available	Required
	Quick Print	Required	Required	Administrative	Required
				use only
	Printer Administration	Required	Required	Administrative	Required
				use only
	DigiPath File Manager	Required	Required	Administrative	Required
				use only
	DigiPath Rescue	Not available	Required	Administrative	Not available
				use only
	Job Manager	Required	Required	Administrative	Required
				use only
	Document Library	* Required	Required	Administrative	Not available
				use only
	DocuTech Tape Tool	Not available	Required	Administrative	Not available
				use only
	Library Search	* Required	Required	Administrative	Not available
				use only
	Batch Tool	* Required	Required	Administrative	Not available
				use only
	Library Administration Tool	* Required	Required	Administrative	Not available
				use only
	Network Agent	Required	Required	Administrative	Required
				use only
	Web Services	Not available	Not available	Not available	Not available

* These options are accessible only with a DL server configuration.

2 – 2

DIGIPATH

COMPONENTS

Software Components — continued

Third-Party Applications Provided with DigiPath 4.0

		DSM with DL	DSM with DL	DL server	DigiPath
	Software Application	client	client/server		Xpress
	* Microsoft Windows 2003 Server	Not available	Not available	Required	Not available
	Microsoft IIS 5.0	Not available	Not available	Not available	Not available
	Microsoft Internet Explorer 6.0	Not available	Not available	Not available	Not available
	* Microsoft Windows XP	Required	Required	Not available	Required
	Professional (with SP1)
	* Adobe Acrobat 5.0.5	Required	Required	Required	Required
	* ** Hummingbird NFS Client 8.0	Optional	Optional	Optional	Optional
	Autologic StorageView 2.3	Optional	Optional	Optional	Optional
	Enterprise Storage Manager 2.1 –	Optional	Optional	Optional	Optional
	001 Client component
	* WFTPD Pro 3.2	Optional	Optional	Optional	Optional
	Yosemite TapeWare 7.0	Required	Required	Required	Required
	* Adobe Photoshop 7.0	Optional	Optional	Not available	Optional
	Oracle 9.2	Not available	Required	Required	Not available

*Licensing for these products is provided for use with DigiPath only. As such, support for these products is provided by the Xerox Customer Support Center (XCSC), and not by the manufacturers. Any other use of these products is not supported.

**The Hummingbird NFS Client third party software application is optional for all DigiPath 4.0 DSM with DL client configurations, DSM with DL client/server configurations, or DL server configurations.

2 – 3

DIGIPATH

COMPONENTS

This page is intentionally blank.

2 – 4

CONVENTIONS

Safety Symbols and What They Mean

Symbol	What it Means
	Used whenever a procedure, condition, or
	statement, if not strictly observed, could
WARNING	result in personal injury.
	Used whenever a procedure, condition, or
	statement, if not strictly observed, could
	result in damage to the equipment, or in
	the loss of data or documents.
CAUTION

WARNING:

DO NOT expose your eyes to the bright light that flashes below the scanner document glass. Keep the document handler cover down while scanning.

CAUTION:

Never perform any maintenance or service procedures that do not appear in the application Help systems, the DigiPath 4.0 Document Scan and Makeready / Document Library Quick Reference Guide, or the DigiPath 3.0 System Administrator Guide.

Quick

Points

In Case Of Emergency:

Power off your DigiPath System if you notice any unusual noises or odors and call your local Xerox Customer Support Center immediately.

Important Reminders:

Never remove any covers or guards that are secured with screws. There are no operator serviceable parts inside.

3 – 1

CONVENTIONS

Other Conventions in this Guide

This conventions list provides information you need to read this guide.

	Conventions and What They Mean
Check Boxes	Mark means place a check mark in the check box.
	Clear means remove a check mark from the check box.
Menu Options	Menu options are displayed in bold and enclosed in square brackets:
	Select [Menu name: Option name].
Tabs in Dialog	The name of a tab is displayed in bold: Select the Tab Name tab.
Boxes
Buttons	Buttons in a dialog box are displayed in bold and enclosed in square brackets: Select [Button
	name].
Option Buttons	Option buttons are indicated by the word Select, followed by the name of the option button, in
	bold: Select the Option Button Name option button.
List Boxes	The name of a list box is displayed in bold, followed by the word list box: Select the List Box list
	box.
	A specific selection in a list box is displayed in bold, followed by the word option: Select the
	Option option in the List Box list box.
Keyboard Keys	The name of the key is displayed in bold capital letters, and enclosed in angle brackets: Press
	<KEY NAME>.
Text	Text that should be typed exactly as it appears is displayed in bold, preceded by the word Type:
	Type text.
	Variable text (varies depending on your desired selection) is displayed in bold lower-case letters,
	and enclosed in angle brackets: Type <filename>.
Toolbar Buttons	The name of the toolbar button is displayed in bold, exactly as it appears on the tool tip: Select
	the Toolbar Button Name toolbar button.
Referring to other	The title of a referenced document is displayed in italics: Document Title.
documents	The name of a section in a referenced document is displayed in quotation marks: the "Section"
	section of Document Title.

3 – 2

HOW DO YOU START

THIS SYSTEM?

Quick

Points

Power on your DigiPath Workstation

Follow these instructions for powering on your DigiPath workstation and hardware options. It is very important that you power on the hardware components in the order presented below.

1

If there is a RAID attached to the DigiPath workstation, power on the RAID.

2

Shorten Startup Time:

If there is a MOD platter in the MOD drive while the drive is powering up, your startup time is shorter.

If there is a scanner attached to the DigiPath workstation, power on the scanner.

3

If there is a Windows printer attached to the workstation, power on the printer.

4

If you plan to use an optional Magneto Optical Drive (MOD) attached to the workstation, power on the MOD. As soon as the MOD drive is powered on, insert a MOD platter (an optical disk) into the MOD drive.

	6	note…
		All DigiPath
	Power on the DigiPath	applications are found
	workstation processor	by selecting [Start:
	(the CPU).	Programs: Xerox
	7	DigiPath Production
		Software] from the
		Windows taskbar.
	Log into the network.

5

Power on the monitor.

4 – 1

HOW DO YOU START

THIS SYSTEM?

					Quick
	Power on your Document Library Server				Points
					Shorten
					Startup
	Follow these instructions for powering on your Document Library server and hardware				Time:
	options. It is very important that you power up the hardware components in the order				If there is a MOD platter in
	presented below.				the MOD drive while the
				note…	drive is powering up, your
	1	3	5		startup time is shorter.
				All Document Library
	If there is a RAID	If you plan to use an	Power on the DigiPath	server applications are
	attached to the	optional Magneto	server processor (the	found by selecting
	Document Library	Optical Drive (MOD)	CPU).	[Start: Programs:
	server, power on the	attached to the server,	6	Xerox DigiPath
	RAID.	power on the MOD. As		Production Software]
	2	soon as the MOD drive		from the Windows
		is powered on, insert a	Log into the network.	taskbar.
		MOD platter (an
	If there is a Windows	optical disk) into the
	printer attached to the	MOD drive.
	server, power on the	4
	printer.

Power on the monitor.

4 – 2

HOW DO YOU START

THIS SYSTEM?

Power Off your DigiPath Workstation

Follow these instructions for powering off your DigiPath workstation and hardware options. It is very important that you power down the hardware components in the order presented below.

1

From the Windows taskbar, select [Start: Run]. The Run dialog box displays.

2

Type e:/digipath/ xstopdgp.bat in the text box provided.

3

Select [OK] to close the Run dialog box and stop all the DigiPath services.

4

From the Windows taskbar, select [Start: Shut Down]. The Shut Down Windows dialog box displays.

5

Select [Shut down] from the What do you want the computer to do? drop-down list box.

6

7

Power off the monitor.

8

Power off the MOD drive.

9

Power off the scanner.

note…

DO NOT power off the RAID for a normal shutdown. Power off the RAID only if you plan to move it.

10

If necessary, power off the RAID.

Select [OK] to shut down the PC and power off the workstation processor (CPU).

4 – 3

HOW DO YOU START

THIS SYSTEM?

Power Off your Document Library Server

Do not power off the server daily!

When you are ready to power off the Document Library server, follow these steps:

1	3	6
From the Windows	Select [OK] to close	Select [OK] to shut
taskbar, select [Start:	the Run dialog box and	down the PC and
Run]. The Run dialog	stop all the DigiPath	power off the server
box displays.	services.	processor (CPU).

2

Type e:/digipath/ xstopdgp.bat in the text box provided.

4

From the Windows taskbar, select [Start: Shut Down]. The Shut Down Windows dialog box displays.

5

Select [Shut down] from the What do you want the computer to do? drop-down list box.

7

Power off the monitor.

8

Power off the MOD drive.

note…

DO NOT power off the RAID for a normal shutdown. Power off the RAID only if you plan to move it.

9

If necessary, power off the RAID.

Quick

Points

Leave Your Server Running:

If your users will be accessing information on your server, it is important to leave the server powered on.

4 – 4

USA

COPYRIGHT LAWS

Quick

Points

Never Print These US Government Documents

Federal legislation forbids anyone from copying the following documents. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

More Information:

Get more information from the Copyright office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.

Certificates of indebtedness

United States Bonds

National Bank Currency

Treasury Notes

Coupons from bonds

Federal Reserve Notes

Federal Reserve Bank Notes

Fractional Notes

Silver Certificates

Certificates of Deposit

Gold Certificates

Paper Money

Bonds and obligations of certain agencies of the government, such as FHA, etc.

Copying the following is also prohibited in some states:

•Automobile Licenses

•Drivers Licenses

•Automobile Certificates of Title

List of Documents that appear here is not inclusive:

No liability is assumed for its completeness or accuracy.

5 – 1

USA

COPYRIGHT LAWS

Other Documents That are Illegal to Print

US Savings Bonds

EXCEPTION: US Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.

Internal Revenue Stamps

EXCEPTION: If necessary to copy a legal document on which there is a canceled revenue stamp, this may be done, provided the reproduction of the document is performed for lawful purposes.

Postage Stamps, canceled or not canceled

EXCEPTION: Postage Stamps may be photographed, provided the reproduction is in black and white, and is less than 3/4 or more than 1-1/2 times the linear dimensions of the original.

	Postal Money Orders	Any author’s book
	Bills		without the author’s
			consent
	Checks
		Certificates of
	Drafts for money
			Citizenship or
	drawn by or upon
			Naturalization
	authorized officers of
			EXCEPTION: Foreign
	the United States
			Naturalization
	Stamps and other
			Certificates may be
	representatives of		photographed.
	value, of whatever	Immigration Papers
	denomination, which
	have been or may be	Draft Registration
	issued under any Act		Cards
		Selective Service
	of Congress
	Adjusted		Induction Papers
			which bear any of the
	Compensation
			following information:
	Certificates for
		•	Registrant’s earn-
	Veterans of World
	Wars		ings or income
	Obligations or	•	Registrant’s previ-
	Securities of any		ous military service
	foreign government,	•	Registrant’s depen-
	bank, or corporation		dency status
	Copyrighted material	•	Registrant’s physi-
	EXCEPTION: If the		cal or mental condi-
	permission of the		tion
	copyright owner has	•	Registrant’s court
	been obtained or the
			record
	copying falls within the

“fair use” or library reproduction rights provisions of the copyright law.

Badges, Identification Cards, Passes, or insignia carried by military personnel, or by members of the various federal departments and bureaus, such as the FBI or Treasury

EXCEPTION: If ordered by the head of such a federal department or bureau, copying or printing is permitted.

EXCEPTION: U.S. Army and Navy discharge certificates may be reproduced.

5 – 2

CANADIAN

LAWS

Documents That are Illegal to Print in Canada

Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

Current bank notes or current paper money.

Obligations or securities of a government or bank.

Exchequer bill paper or revenue paper.

The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law.

Proclamations, orders, regulations, or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province).

Marks, brands, seals, wrappers, or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission, or agency established by the Government of Canada or of a province or of a government of a state other than Canada.

Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada.

Documents, registers, or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the reproduction falsely purports to be a certified copy thereof.

Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner.

note…

The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

5 – 3

CANADIAN

LAWS

This page is intentionally blank.

5 – 4

WHAT’S

AN RDO?

Introducing a New File Type … the RDO

An RDO is a Raster Document Object. It's called an RDO because that is the 3-letter extension added to the file name so DigiPath can recognize it. The RDO file type is proprietary to Document Scan & Makeready, but you can use this file type with other DigiPath applications, or convert the RDO to a PostScript or Adobe PDF file.

An RDO file has two parts:

A PostScript wrapper which contains all the information about the structure and format of the pages in your document.

A .CON directory that actually holds the TIFF, JPEG, PostScript, and Adobe PDF files that make up the pages of your document.

When you create an RDO in Document Scan & Makeready, both of these parts are created automatically!

What is it?

It's a document file that's made up of images, so it's not like other documents that require you to type a lot.

You can scan hardcopy documents to create electronic images to add pages to your RDO.

You can also insert existing TIFF files, JPEG files, PostScript files, or Adobe PDF files into your RDO.

Once you have all the images you want in the RDO, you can create headers or footers, add page numbers and logos, group pages into sections, or choose a paper size. There are also plenty of other printing options, of course.

You can even choose the printer you want to send your RDO to!

How many pages can you put in an RDO? As many as you want. However, the bigger your RDO, the longer it will take you to open it!

CAUTION:

Do not try to move, copy, rename, or delete an RDO using Windows Explorer.

If you do, the content (.CON) directory will not be included in the operation, and the RDO will be corrupted. Use the DigiPath File Manager application to move RDO files.

6 – 1

WHAT’S

AN RDO?

Other DigiPath Supported File Types

	File Types You Can Create Using DigiPath
File Format	Description
*.tif	Tagged Image File format; a universal image file format type. When a TIFF file is
	created with the Scanner, the file is in a CCITT Group 4 compressed format. In
	Document Scan & Makeready, you can insert and export TIFF files.
*.jpg, *.jpeg	Joint Photographic Experts Group format; a universal color photographic image
	file format type. A JPEG file is generally smaller than a TIFF file. In Document
	Scan & Makeready, you can insert and export JPEG files.
*.pdf	Portable Document Format; an Adobe Acrobat file. You can use Document Scan
	& Makeready to create an Adobe PDF file from an existing RDO. You can also
	insert existing Adobe PDF files into RDOs.
*.ps	PostScript; developed by Adobe. The PostScript file type is widely recognized by
	printers. You can use Document Scan & Makeready to export a PostScript file
	from pages of an existing RDO. You can also insert existing PostScript files into
	RDOs. When you insert PostScript files into an RDO with DSM 4.0, they are
	converted to Adobe PDF files or to monochrome TIFF files.

6 – 2

WHAT’S

AN RDO?

How Do You Make an RDO?

You use DigiPath, of course!

Select [Start: Programs: Xerox DigiPath Production Software: Document Scan & Makeready] from the Windows taskbar to open the Document Scan and Makeready application.

The following screen shows the default display of the DSM window. You can select [View: Reset Workspace] to display the DSM window below.

Title Bar

Page View window

Menu Bar

Toolbars

Document Structure window

Directory Viewer

Document Scan and Makeready application window

6 – 3

WHAT’S

AN RDO?

Create a New RDO

1

Select [File: New]. The New dialog box displays.

2

Select the Documents tab.

3

You select the Blank RDO Document icon to create a new RDO with the default DigiPath document settings for a Standard RDO. You can also select a different icon on the Documents tab to create an RDO with specific settings, or select one of the preconfigured RDT (template) files.

note…

Template files contain some defined document settings, which may include a destination printer, paper stocks, the job type, and margins, as well as lots of other options.

Quick

Points

Wizards:

The wizards are great! When you use a wizard, you answer questions about the RDO you want to create, and DSM does all the setup work. Select the Wizards tab in the New dialog box, and choose the appropriate wizard.

Templates:

If you usually create the same kinds of RDOs over and over, you should create some templates. Templates can save you lots of time. For directions on creating templater, refer to the DSM Help system.

6 – 4

USING

SCAN AND PRINT

Introducing Scan and Print

Scan and Print is designed to simulate a copier. The scanner creates a temporary digital file which it uses to complete the copy. You can also create an Adobe PDF or RDO file, in black and white or color.

Select [Start: Programs: Xerox DigiPath Production Software: Scan and Print] to open the Scan and Print application.

Scan and Print main application window

7 – 1

7 – 2

USING

SCAN AND PRINT

Scan and Print a Black and White or Color Original

Scan and Print allows you to create a copy of any black and white or color original you scan. The scanner creates a temporary digital file which is used to complete the copy. This file is deleted when the job is submitted to the specified printer, unless you save it. You can choose a printer from any attached to your DigiPath workstation.

	1		If you select	note…		note…
			[Custom], the
			Custom Size	You can select the		The Save section is
Open Scan and Print.			Selection dialog box	Rotated option only		available only when
	2		displays. Enter the	once; you cannot		[Save] or [Print &
			page size of your	rotate your image		Save] is selected in
			hardcopy document. more than 90 degrees			the Options section.
Place a hardcopy		note…		to the right.			5
document on the				•	Reduce / Enlarge:
scanner glass or the		The page sizes				note…
multi-sheet feeder.					Select the [Fit to
		available in the
					output stock size]
	3	Custom Size Selection			to make your	The Enhance Image
		dialog box depend on
					scanned image fit a	section is available
		the scanner attached
Select [Print] in the					different stock size;	only if the Black and
		to your workstation.
					select [Scale to] if	white mode was
Options section. The
green button at the		•	Mode: Select the		you wish to change	selected.
					the size of the image
bottom of the screen is			[Color] or [Black			In the Enhance Image
					between 38% and
activated for Scan &			and white] button.
					200%.	section: Select
Print.
	4	•	Image Orientation:	•	Brightness: Select a	[Deskew] or
			Select [Standard] to		number between 10	[Despeckle].
			maintain the		and –10 to lighten or	•	Deskew eliminates
In the Scan section:			orientation of the
					darken your image.		the skew of an
			image; Select				image.
•	Original sides		[Rotated] to rotate	•	Select the
						•	Despeckle removes
	imaged: select		the image 90		[Advanced
	[1 Sided] or [2		degrees to the right.		Scanning…] button		stray pixels that
	Sided].				to apply DigiPath		appear as “dirt” on
•	Original page size:				enhancements to		an image.
					your document.	…continued
	Select the size of

your hardcopy document from the drop-down list box.

Quick

Points

Scan and Print Options:

Scan and Print options available for a job depend on the printer you specify in the Printer list box.

Viewing Area:

The three-line viewing area at the top of the Scan and Print screen gives you information on scanning status (line 1), the number of pages scanned (line 2), and printing status and other information messages (line 3).

7 – 3

USING

SCAN AND PRINT

Scan and Print a Black and White or Color Original — continued

6

In the Enhance Document section: Mark the check boxes for [Header], [Footer], or [Page numbers] to add to your document.

•Select the [Setup] button.

•Make the appropriate selections for the

Header, Footer, and Page Numbers tabs.

Select [Apply], and then select [OK].

7

In the Print section:

•Select a printer from the Printer dropdown list box.

•Enter the number of copies in the Copies text box.

•Mark or clear the check box for

Collated.

•Select the desired job type from the Job type drop-down list box.

•In the Stock Size section: Select

Same as original to keep the paper size of your copies the same as your hardcopy document; select Custom to define the desired paper size for your copies. The page sizes available depend on the printer you selected.

•	Select the	•	Specify the desired
	appropriate option to		final location, such
	define the paper		as Stacker or Printer
	stock for your copies		default, for your
	from the Stock type		copies from the
	drop-down list box.		Output drop-down
• Mark or clear the			list box.
	Drilled check box to	•	Specify the desired
	indicate the paper		finishing option,
	stock for your		such as Stapled or
	copies.		Bound, for your
•	Select 1 Sided,		copies from the
			Finishing drop-
	2 Sided, or Head to
			down list box.
	Toe from the drop-
	down list box in the	• If desired, type an
	Sides imaged		account name or
	section.		number in the
			Account text box.

…continued

Quick

Points

Job Type Options:

Job type options available include Standard, Signature– Book, Signature– Calendar, Signature– Pamphlet, 2-Up, 2-Up Flip left, 2-Up Flip right, 4-Up, 8-Up and 16-Up.

Some Options are Not Available:

Not all color printers support all the options described in this procedure. If your selected printer does not support an option, the option is grayed out.

USING

SCAN AND PRINT

Scan and Print a Black and White or Color Original — continued

8

If you wish to make changes to the default job ticket for the selected printer, select the [More Options] button. Make changes to the job ticket in the Job Setup dialog box and then select [OK].

Mark the Apply More Options check box to apply the changes.

9

Click on the green

[Scan and Print] button on the screen to activate the copying process.

note…

The Scan and Print application window is temporarily unavailable while the scanner scans.

note…

The green button on the scanner does not activate Scan and Print.

10

When you have finished using Scan and Print, select [File: Exit], or select the

Close button [X].

Quick

Points

Job Name:

When a Scan and Print job arrives at the production printer, the job name is Job_N, where N is the number of Scan and Print jobs created since you opened Scan and Print. The job name is displayed in the Scan and Print status bar.

7 – 4

USING

SCAN AND PRINT

Scan and Print Large Jobs

You can use Scan and Print to build large copying jobs with the Scan to Job button. Large jobs are defined as those with page counts that exceed the capacity of the scanner's multisheet feeder. Refer to your scanner documentation to determine the capacity.

Quick

Points

Scan and Print Options:

Scan and Print options available for a job depend on the printer you specify in the Printer list box.

1

Open Scan and Print.

2

Insert the first portion of your job into the multi-sheet feeder.

3

Select [Print] in the Options section. The green button at the bottom of the screen is activated for Scan & Print.

4

In the Scan section:

•Original sides imaged: Select

[1 Sided] or [2 Sided].

•Original page size: Select the size of your hardcopy document from the drop-down list box.

If you select

[Custom], the Custom Size Selection dialog box displays. Enter the page size of your hardcopy document.

note…

The page sizes available in the Custom Size Selection dialog box depend on the scanner attached to your workstation.

Mode: Select the

[Color] or [Black and white] button.

•Image Orientation: Select [Standard] to maintain the orientation of the image; Select

[Rotated] to rotate the image 90 degrees to the right.

note…

You can select the Rotated option only once; you cannot rotate your image more than 90 degrees to the right.

•Reduce / Enlarge: select the [Fit to output stock size] to make your scanned image fit a different stock size; select [Scale to] if you wish to change the size of the image between 38% and 200%.

•Brightness: Select a number between 10 and –10 to lighten or darken your image.

•Select the

[Advanced Scanning…] button to apply DigiPath enhancements to your document.

note…

The Save section is available only when

[Save] or [Print & Save] has been selected in the Options section.

Viewing Area:

The three-line viewing area at the top of the Scan and Print screen gives you information on scanning status (line 1), the number of pages scanned (line 2), and printing status and other information messages (line 3).

…continued

7 – 5

USING

SCAN AND PRINT

Scan and Print Large Jobs — continued

5

note…

The Enhance Image section is available only if the Black and white Mode was selected.

In the Enhance Image section: Select

[Deskew] or [Despeckle].

•Deskew eliminates the skew of an image.

•Despeckle removes stray pixels that appear as “dirt” on an image.

6

In the Enhance Document section: Mark the check boxes for [Header], [Footer], or [Page numbers] to add to your document.

•Select the [Setup] button.

•Make the appropriate selections for the

Header, Footer, and Page Numbers tabs.

•Select [Apply], and then select [OK].

7

In the Print section:

•Select a printer from the Printer dropdown list box.

•Enter the number of copies in the Copies text box.

•Mark or clear the check box for

Collated.

•Select the desired job type from the Job type drop-down list box.

•Select the appropriate options to define your output from the Job type,

Stock Size, Stock type, Sides imaged, Output, and Finishing dropdown list boxes.

•If desired, type an account name or number in the Account text box.

8

If you wish to make changes to the default job ticket, select the

[More Options] button. Make changes to the job ticket in the Job Setup dialog box and then select [OK].

Mark the Apply More Options check box to apply the changes.

…continued

7 – 6