Xerox DigiPath 3.0 Administration Guide

Xerox DigiPath Production Software

System Administrator Guide

701P38674 Version 3.0 September 2002

Xerox Corporation

Global Knowledge and Language Services

800 Phillips Road - Bldg. 845-17S

Webster, NY 14580

Copyright © 1996-2002 Xerox Corporation. All rights reserved. XEROX®, The Document Company® and all identifying numbers used in connection with the Xerox products mentioned in this publication are trademarks of XEROX CORPORATION. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays looks, etc.

While every care has been taken in the preparation of this material, no liability will be accepted by Xerox Corporation arising out of any inaccuracies or omissions.

Printed in the United States of America.

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Adaptec®, the Adaptec logo, SCSlSelect®, and EZ-SCSI® are trademarks of Adaptec, Inc.

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DEC, DEC RAID, and Redundant Array of Independent Disks are registered trademarks of Digital Equipment Corporation.

Hummingbird NFS Maestro® is a registered trademark of Hummingbird Communications, Ltd.

Imaging Technology provided under license by Accusoft Corporation.

Intel® and Pentium® are registered trademarks of Intel Corporation.

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This product includes software developed by the Apache Software Foundation.

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Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors will be corrected in subsequent editions.

SYSTEM ADMINISTRATOR GUIDE		TABLE OF CONTENTS

Notices and Certifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Approvals and certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii 60HZ, 115V . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii 50HZ, 220V-240V . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii Radio frequency emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Europe 50HZ, 220V-240V equipment . . . . . . . . . . . . . . . . . . . . . viii

Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Operational safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

General safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi

Maintenance safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

About this guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvi

How to recognize important information . . . . . . . . . . . . . . . . . . . . . . . . xvii

Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii Flag icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviii

Related information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix

DigiPath documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xix Scanner documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx

DigiPath scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx

DocuImage 620S scanner . . . . . . . . . . . . . . . . . . . . . . . . . xx Xerox Production Printing Services . . . . . . . . . . . . . . . . . . . . . . . xx

Xerox solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxi

Third party software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxi Windows 2000 related information . . . . . . . . . . . . . . . . . . . . . . . xxii

Windows 2000 Online Help . . . . . . . . . . . . . . . . . . . . . . . xxii

Windows 2000 Web site . . . . . . . . . . . . . . . . . . . . . . . . . xxii Getting Help online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiii

Using a Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiii

Using Help in a dialog box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiii Ordering additional materials and supplies . . . . . . . . . . . . . . . . . . . . . . xxiv Obtaining additional support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxv X-PRESS FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxv

DigiPath FAQ Xerox web site . . . . . . . . . . . . . . . . . . . . . . . . . . . xxv

Xerox Welcome Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxvi

TABLE OF CONTENTS

SYSTEM ADMINISTRATOR GUIDE

1. About DigiPath . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 1

Product overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 2

Understanding DigiPath networking . . . . . . . . . . . . . . . . . . . . . 1 - 3

Powering up the hardware and starting DigiPath . . . . . . . . . . . . . . . . 1 - 4 Logging into Document Library (DL) applications . . . . . . . . . . . 1 - 5

Ending the current DigiPath session . . . . . . . . . . . . . . . . . . . . 1 - 5

Hardware components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 6 Software components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 8

Virus protection recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 11

Protecting DigiPath from virus contamination . . . . . . . . . . . . . 1 - 11

2. Setting up a DigiPath system . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 - 1

3. Windows 2000 and network configurations . . . . . . . . . . . . . . . . 3 - 1

Understanding and using Windows 2000 . . . . . . . . . . . . . . . . . . . . . . 3 - 2 Performing basic Windows 2000 administrative functions . . . . 3 - 2

Creating shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 - 2

Adding Windows printers . . . . . . . . . . . . . . . . . . . . . . . . 3 - 2 Adding and configuring users and groups . . . . . . . . . . . 3 - 3

Setting up shared folders, files, and printers . . . . . . . . . 3 - 3

Adding or removing network services . . . . . . . . . . . . . . 3 - 3 Preparing to shut down the Makeready workstation . . . . . . . . . . . . . . 3 - 4

Checking for connected users . . . . . . . . . . . . . . . . . . . . . . . . . 3 - 5

Notifying users connected to the workstation . . . . . . . . . . . . . . 3 - 6 Disconnecting users connected to the remote workstation . . . 3 - 7

Updating the Emergency Repair Disk . . . . . . . . . . . . . . . . . . . . . . . . . 3 - 8

Using Hummingbird NFS products with DigiPath . . . . . . . . . . . . . . . . 3 - 9 Using Hummingbird to mount UNIX hosts . . . . . . . . . . . . . . . 3 - 10

Configuring the DocuSP Decomposition Service . . . . . . . . . . . . . . . 3 - 12

Information for the DocuSP administrator . . . . . . . . . . . . . . . 3 - 14 Using the Event Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 - 16

4. Hardware maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 1

Using a scanner with DigiPath . . . . . . . . . . . . . . . . . . . . . . . .	. . . . . .	4 - 2
Maintaining the DigiPath scanner . . . . . . . . . . . . . . . . .	. . . . . .	4 - 2
Maintaining the DocuImage 620S scanner . . . . . . . . . .	. . . . . .	4 - 3
Moving and reinstalling the DocuImage 620S . .	. . . . . .	4 - 3
Registering the scanner . . . . . . . . . . . . . . . . . . .	. . . . . .	4 - 4
Using a magneto-optical drive (MOD) . . . . . . . . . . . . . . . . . . .	. . . . . .	4 - 8
Sony 9.1 GB magneto-optical disk . . . . . . . . . . . . . . . . .	. . . . 4	- 10
Formatting the Sony 9.1 GB MOD platter . . . . . .	. . . . 4	- 11
Using DigiPath 1.2/2.x MODs with DigiPath 3.0	. . . . . 4	- 13
Optical media compatibility information . . . . . . . . . . . . .	. . . . 4 - 14
Using a Redundant Array of Independent Disks (RAID) . . . . . .	. . . . 4	- 15
Understanding RAID levels . . . . . . . . . . . . . . . . . . . . . .	. . . . 4 - 16

Understanding the DigiPath RAID device configurations . . . . 4 - 18

SYSTEM ADMINISTRATOR GUIDE

TABLE OF CONTENTS

Using the 100 GB RAID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 19

Using the Enterprise Storage Manager . . . . . . . . . . . . 4 - 19

Shutting down the 100 GB RAID system . . . . . . . . . . . 4 - 20 Powering on the 100 GB RAID system . . . . . . . . . . . . 4 - 21

Using the 150 GB RAID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 22

Using StorageView . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 22 Using the internal and external tape drives . . . . . . . . . . . . . . . . . . . . 4 - 23

Sony AIT 100 autoloading tape drive . . . . . . . . . . . . . . . . . . . 4 - 25

Loading the Sony AIT tape magazine . . . . . . . . . . . . . 4 - 27 Unloading the Sony AIT tape magazine . . . . . . . . . . . 4 - 29

Cleaning the Sony AIT tape drive heads . . . . . . . . . . . 4 - 30

Tape media compatibility information . . . . . . . . . . . . . . . . . . . 4 - 31

5. Backup and restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 1

Digipath backup strategy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 2 Backup devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 3

TR5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 4

Sony AIT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 4

Backup and restore software . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 6

Understanding the various backup types . . . . . . . . . . . . . . . . . 5 - 7 Selecting and implementing a backup strategy . . . . . . . . . . . . 5 - 9

Backup media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 12

Backing up the DigiPath System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 13 Backing up DigiPath cabinets . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 14

Backing up the DigiPath workstation . . . . . . . . . . . . . . . . . . . 5 - 17

Disconnecting remote users . . . . . . . . . . . . . . . . . . . . 5 - 17 Closing any open applications . . . . . . . . . . . . . . . . . . . 5 - 18

Stopping the DigiPath services and applications . . . . . 5 - 19

Performing the backup . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 20 Restarting the DigiPath applications and services . . . . 5 - 23

Restoring the DigiPath system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 24

Restoring a DigiPath workstation . . . . . . . . . . . . . . . . . . . . . . 5 - 26 Restoring DigiPath cabinets . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 29

6. System administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 1

Security recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 2 Using the Library Administration Tool . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 3 Logging into the Library Administration Tool . . . . . . . . . . . . . . 6 - 4 Managing multiple servers . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 5 User and group administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 6 Managing user accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 7 Adding a user account . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 7

Editing the properties of a user account . . . . . . . . . . . 6 - 10

Deleting a user account . . . . . . . . . . . . . . . . . . . . . . . . 6 - 12 Managing groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 13

Adding a group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 13

III

TABLE OF CONTENTS	SYSTEM ADMINISTRATOR GUIDE
Editing the properties of a group . .	. . . . . . . . . . . . . . .	6 - 15
Deleting a group . . . . . . . . . . . . . .	. . . . . . . . . . . . . . .	6 - 16
Configuring remote DigiPath servers . . . . . . . . .	. . . . . . . . . . . . . . .	6 - 17
Configuring remote DigiPath servers . . . .	. . . . . . . . . . . . . . .	6 - 18
Adding a remote DigiPath server . . . . . . .	. . . . . . . . . . . . . . .	6 - 18
Re-establishing a remote DigiPath server connection . . . . . .		6 - 20
Enabling or disabling a remote DigiPath server connection . .		6 - 21
Removing a remote DigiPath server . . . . .	. . . . . . . . . . . . . . .	6 - 22
Connecting to a multiple DL servers . . . . .	. . . . . . . . . . . . . . .	6 - 23
Configuring a DSM client to connect to a DL server . . . . . . . .		6 - 23
Configuring the DigiPath database and cabinet creation location . . .		6 - 24
Specifying the location of the local database . . . . . . . . . . . . .		6 - 25
Specifying the cabinet location . . . . . . . . .	. . . . . . . . . . . . . . .	6 - 27
Specifying the local drives . . . . . . .	. . . . . . . . . . . . . . .	6 - 27
Adding network drives . . . . . . . . . .	. . . . . . . . . . . . . . .	6 - 28
Deleting network drives . . . . . . . . .	. . . . . . . . . . . . . . .	6 - 28
Using document conversion . . . . . . . . . . . . . . . .	. . . . . . . . . . . . . . .	6 - 29
Document conversion error log . . . . . . . .	. . . . . . . . . . . . . . .	6 - 29
Scheduling document conversion . . . . . . .	. . . . . . . . . . . . . . .	6 - 30
Defragmenting cabinets . . . . . . . . . . . . . . . . . . .	. . . . . . . . . . . . . . .	6 - 35
Using the DocuTech Tape Tool . . . . . . . . . . . . . .	. . . . . . . . . . . . . . .	6 - 38
Using WFTPDPro to FTP objects from DocuTech	. . . . . . . . . . . . . .	6 - 41
Working with a Remote File Server . . . . . . . . . . .	. . . . . . . . . . . . . . .	6 - 42
Setting up a remote file server . . . . . . . . .	. . . . . . . . . . . . . . .	6 - 44
Connecting to a remote file server . . . . . .	. . . . . . . . . . . . . . .	6 - 46
Creating a cabinet . . . . . . . . . . . . .	. . . . . . . . . . . . . . .	6 - 47
Performance considerations . . . . . . . . . . .	. . . . . . . . . . . . . . .	6 - 48

7. Managing cabinets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 - 1

Working with cabinets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 - 2

Creating cabinets using the Library Administration Tool . . . . . 7 - 3

Editing cabinet properties and attributes . . . . . . . . . . . . . . . . . 7 - 7 Deleting a cabinet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 - 9

Purging the contents of a cabinet . . . . . . . . . . . . . . . . . . . . . . 7 - 10 Copying and moving cabinets . . . . . . . . . . . . . . . . . . . . . . . . 7 - 11 Copying and moving cabinets within a server . . . . . . . 7 - 11 Copying and moving cabinet between servers . . . . . . 7 - 11

8. Defining attribute sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 1

Why define attributes? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 2 Considerations for defining attributes . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 3 Why should I backup before defining attributes? . . . . . . . . . . . . . . . . 8 - 6

Identifying the various attribute types . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 7

Identifying the default attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 8 Using attribute sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 11

Creating an attribute set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 12

SYSTEM ADMINISTRATOR GUIDE

TABLE OF CONTENTS

Editing an existing attributes set . . . . . . . . . . . . . . . . . . . . . . . 8 - 14

Deleting an attribute set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 15

Applying an attribute set to a cabinet . . . . . . . . . . . . . . . . . . . 8 - 15 Using attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 16

Adding an attribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 17

Editing an attribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 21 Deleting an attribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 23

Using attribute groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 24

Creating an attribute group . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 25 Deleting an attribute group . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 26

Renaming an attribute group . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 27

Adding an attribute to a group . . . . . . . . . . . . . . . . . . . . . . . . 8 - 28 Removing an attribute from a group . . . . . . . . . . . . . . . . . . . . 8 - 29

Using objects across cabinets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 30

Copying or moving objects across cabinets . . . . . . . . . . . . . . 8 - 33 Using a custom catalog map file . . . . . . . . . . . . . . . . . . . . . . . 8 - 35 Saving a custom catalog map file . . . . . . . . . . . . . . . . 8 - 36

Opening a custom catalog map file . . . . . . . . . . . . . . . 8 - 37

9. Production printing administration . . . . . . . . . . . . . . . . . . . . . . . 9 - 1

Understanding DigiPath production printing . . . . . . . . . . . . . .	. . . . . .	9 - 2
Production printing via TCP/IP (UNIX) . . . . . . . . . . . . .	. . . . . .	9 - 3
Production printing via IPX/SPX (Novell NetWare) . . .	. . . . . .	9 - 4
Setting up production printers . . . . . . . . . . . . . . . . . . . . . . . . .	. . . . . .	9 - 5
Adding a production printer . . . . . . . . . . . . . . . . . . . . .	. . . . . . 9 - 6
Modifying a production printer . . . . . . . . . . . . . . . . . . .	. . . . . .	9 - 9
Setting the default production printer . . . . . . . . . . . . . . .	. . . . 9	- 10
Removing a production printer . . . . . . . . . . . . . . . . . . . .	. . . . 9	- 11
Displaying Job Setup . . . . . . . . . . . . . . . . . . . . . . . . . . .	. . . . 9	- 12
Specifying the DocuJob Converter directory . . . . . . . . . . . . . . .	. . . . 9	- 13
Configuring Network Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. . . . 9	- 15
Retrieving print jobs from a DocuSP controller . . . . . . . .	. . . . 9	- 17
Creating a network agent save queue . . . . . . . . .	. . . . 9	- 18
Enabling job status from the DocuSP controller	. . . . . 9 - 23
DigiPath workstation configuration . . . . . . . . . . .	. . . . 9	- 24
Enabling the network agent service . . . . . . . . . . .	. . . . 9	- 26
Creating a production printer . . . . . . . . . . . . . . . .	. . . . 9	- 26
Enabling the network agent notification message . . . . 9 - 27
IQI Enhance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. . . . 9 - 28
Setting up the Document Centre . . . . . . . . . . . . . . . . . .	. . . . 9 - 30
Configuring the WFTPD Pro software . . . . . . . . .	. . . . 9 - 30
Configuring the FTP server . . . . . . . . . . . .	. . . . 9 - 31
Creating the Document Centre user
for the FTP server . . . . . . . . . . . . . . . . . . .	. . . . 9 - 33
Creating a Document Centre template . . . . . . . .	. . . . 9 - 35
Configuring the Document Centre directory . . . .	. . . . 9 - 36

TABLE OF CONTENTS

SYSTEM ADMINISTRATOR GUIDE

Enabling the network agent service . . . . . . . . . 9 - 39

Adding the Document Centre printer to the DigiPath workstations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 39

PDF Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 40

Setting up the Remote Print Service (RPS) . . . . . . . . . . . . . . . . . . . 9 - 43

Setting up a virtual printer for the CreoScitex . . . . . . . . . . . . . . . . . . 9 - 45 Print job manager options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 47

Extended Connectivity Print Job Management (EC-PJM) . . . 9 - 47

Resolving production printing problems . . . . . . . . . . . . . . . . . . . . . . 9 - 48 Resolving TCP/IP problems . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 48

Resolving Novell NetWare problems . . . . . . . . . . . . . . . . . . . 9 - 49

Viewing the Event Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 50 Cleaning up print file problems . . . . . . . . . . . . . . . . . . . . . . . . 9 - 51

A. Data Migration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A - 1 B. Quick Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .C - 1 C. Configuring the Adaptec SCSI adapters . . . . . . . . . . . . . . . . . . .D - 1

Notices and Certifications

Approvals and certification

For the UK, this product is serviced under a BS5750 Quality system accepted by the British Standards Institution.

60HZ, 115V

The equipment is listed by the Underwriters Laboratories,

UL1950, certified by Canadian Standards Association, CSA22.2,

No. 1950.

50HZ, 220V-240V

The equipment is certified by the British Standards Institution,

IEC950 (EN60950). The equipment is manufactured under a

BS5750 Quality system accepted by the British Standards Institution. The equipment is also certified in compliance with applicable standards by various national bodies.

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NOTICES AND CERTIFICATIONS

XEROX DIGIPATH PRODUCTION SOFTWARE

Radio frequency emissions

USA

This equipment generates, uses and can radiate radio frequency energy. It may cause radio interference to radio communications if not installed according to the installation instructions.

The equipment complies with the limits for a Class A computing device as documented in Subpart J, Part 15 of the FCC rules which are designed to provide reasonable protection against such interference when operated in a commercial environment. Operation of this equipment in a residential area is likely to cause interference. In such cases, the user is responsible for the expense of correcting the interference.

Canada

The equipment does not exceed the class A limits for radio noise emissions from a digital apparatus as documented in the radio interference regulations of the Canadian Department of Communications.

Cet appareil numérique est conforme aux limites d'émission de bruits radioélectriques pour les appareils de classe A stipulées dans le Réglement sur le brouillage radioélectriques du ministére des Communications du Canada.

Europe 50HZ, 220V-240V equipment

The equipment was tested and is certified in conformance with the European commission directive 82/499/ECC and VDE

0871/0875, class B which relates to radio frequency interference.

This equipment is certified, manufactured and tested in compliance with strict safety and radio frequency interference regulations.

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Safety

Your Xerox equipment and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval and compliance with established environmental standards.

Attention to the following notes ensures the continued safe operation of your equipment.

If you need any additional safety information concerning the equipment or materials, contact your local representative.

Operational safety

Always connect the equipment to a properly grounded power source receptacle. If in doubt, have the receptacle checked by a qualified electrician.

D	WARNING
	WARNING
	Improper connection of the equipment grounding conductor
	can result in electrical shock.
	Always follow all warnings and instructions marked on, or
	supplied with, the equipment.
	Always locate the equipment on a solid support surface (not on
	a thick pile carpet) with adequate strength for the weight of the
	machine.
	Always exercise care in moving or relocating the equipment.

SYSTEM ADMINISTRATOR GUIDE

SAFETY

XEROX DIGIPATH PRODUCTION SOFTWARE

Always place the equipment in an area which provides adequate room area for ventilation and servicing.

Always use the materials and supplies specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance and possibly, a hazardous situation.

Never use a ground adaptor plug to connect the equipment to a power source receptacle that lacks a ground connection terminal.

Never attempt any maintenance function that is not specifically described in this documentation.

Never obstruct ventilation openings. These are provided to prevent overheating.

Never remove covers or guards that are fastened with screws.

There are no operator serviceable areas within these covers.

Never install the equipment near a radiator or any other heat source.

Never override or “cheat” electrical or mechanical interlock devices.

Never push objects of any kind into the ventilation openings.

Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the power source receptacle and call your customer service engineer to correct the problem.

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XEROX DIGIPATH PRODUCTION SOFTWARE SAFETY

General safety

D	WARNING
	WARNING
	Never look directly at the scanner light. It may cause
	discomfort to your eyes. Always keep the document handler
	down on the document glass when you use the scanner.
	Always follow all warnings and instructions marked on or
	supplied with the product.
	Never locate the scanner where people may walk on the system
	power cable. Do not place objects on the system power cable.
	Never use this product near water, wet locations, or outdoors.
	Never put containers of coffee or other liquids on the product.
	Never push objects of any kind into the slots of the scanner as
	they may touch dangerous voltage points or short out parts that
	could result in a risk of fire or electric shock.

SYSTEM ADMINISTRATOR GUIDE

SAFETY

XEROX DIGIPATH PRODUCTION SOFTWARE

Always switch off the system power, unplug this product from the wall outlet, and call a Xerox Service Representative under the following conditions:

•When the power cord is damaged or frayed.

•If liquid has been spilled into the product.

•If the product has been exposed to water.

•If the product is producing any unusual noises or odors.

•If the product has been dropped or the cabinet is damaged.

WARNING

This product is equipped with a 3-wire grounding type plug. A 3-wire plug is a plug having a third (grounding) pin. This type of plug will fit into a grounding-type power outlet. This is a safety feature.

WARNING

To avoid risk of an electrical shock, contact your electrician to replace the receptacle, if you are unable to insert the plug into the outlet.

Never use a ground adapter plug to connect the product to a power source receptacle that lacks a ground connection terminal.

Never place the product in a built-in installation unless proper ventilation is provided.

Never push objects of any kind into the slots of the product, as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock.

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SAFETY

Maintenance safety

Always follow the cleaning instructions in the Xerox DocuImage

620S Preventive Maintenance Guide for proper care and maintenance of the product.

Never attempt any maintenance function that is not specified in the Xerox DocuImage 620S Preventive Maintenance Guide.

Always unplug this product from the wall outlet before cleaning.

Never use supplies or cleaning materials for other than their intended purposes.

Always keep all materials out of the reach of children.

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XIV	SYSTEM ADMINISTRATOR GUIDE

About this guide

The Xerox DigiPath Production Software System Administrator

Guide provides information on configuring, customizing, and maintaining your entire DigiPath system.

This book also includes:

•instructions for implementing file system maintenance, database maintenance, and backup strategies

•instructions for creating, modifying, and restricting DigiPath user accounts

•instructions for setting up and configuring production printers and all optional DigiPath hardware

•detailed instructions for using all the functions in the Library Administration Tool and the Printer Setup applications

This chapter explains the information found in this guide, how the information is organized, and helps you to get the most out of this guide by:

•identifying the audience and the basic skills required to use this guide effectively

•explaining the standard conventions and cues that highlight important information

•listing related documentation you may find helpful

•listing available online Help systems

•providing information on ordering additional materials and supplies

•providing information on obtaining additional information

SYSTEM ADMINISTRATOR GUIDE

ABOUT THIS GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE

Audience

The Xerox DigiPath Production Software System Administrator

Guide is a comprehensive reference manual intended for site administrators and advanced DigiPath operators. Many of the procedures described in this guide require you to log on to a computer or network as an administrator with administrative privileges. Also, many of the maintenance tasks described in this guide require a solid understanding of hardware components, networks, and operating systems associated with DigiPath.

This guide assumes you are familiar with the Windows 2000 Server and Professional operating systems, standard communication protocols, basic networking terms, and production printer connections. You should also have a working knowledge of the following:

•IBM-compatible personal computers

•Local area networks (LANs)

•Token ring networks

•Novell operating system

•DocuTech Network Support Services

•Xerox Publishing Printers

•Magneto-optical drives (MODs)

•Redundant Arrays of Independent Disks (RAIDs)

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ABOUT THIS GUIDE

How to recognize important information

The following sections provide the conventions and flag icons that are used in the Xerox DigiPath Production Software System

Administrator Guide.

Conventions

The Xerox DigiPath Production Software System Administrator Guide uses the conventions listed in Table 1 to help you recognize information.

	Table 1. Conventions

Convention	Description


<CAPS in angle	Within procedures, the names of keys to press are
brackets>	displayed in capital letters and enclosed in angle
	brackets (for example, press <ESCAPE>).
	Keyboard combinations are represented by the plus
	sign (+) between names of keys (for example, press
	<CONTROL+C> to copy).

<Angle brackets>	Variable information is enclosed in angle brackets
	(for example, select <filename>).

[Square brackets]	Names of options you select, including toolbar
	buttons and buttons in dialog boxes, are enclosed in
	square brackets (for example, select [Close]).
	Menu commands are also displayed in square
	brackets, with the menu name appearing first, then a
	colon, followed by the option name (for example,
	select [File: Close]).

Bold	Text you should enter exactly as it appears is
	displayed in bold (for example, enter test1.rdo).

Italics	Titles of documents and manuals that provide
	additional information on the current topic are
	displayed in italics (for example, the DigiPath
	System Administrator Guide).

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Flag icons

The Xerox DigiPath Production Software System Administrator

Guide uses the following flag icons to help you recognize important information:

ENOTE: The NOTE symbol and text in italics indicate that there is important or supplemental information for a task or procedure.

CAUTION

The CAUTION symbol and text in italics indicate that you may lose data or damage equipment if care is not taken when performing the task or procedure following the caution.

WARNING

The WARNING symbol and bold text indicate that you may cause personal injury or death if care is not taken when performing the task or procedure following the warning.

A1. The step-by-step icon identifies the beginning of a procedure.

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ABOUT THIS GUIDE

Related information

This section lists additional materials you may need, or will find helpful, when using your DigiPath system.

To order the Xerox documentation listed below, or for additional information on Xerox solutions, contact your Xerox representative.

DigiPath documentation

For more information on DigiPath, refer to the following publications:

•User Guide section of the online Help system

•Xerox DigiPath Production Software Customer Software

Release Document

•Xerox DigiPath Production Software Physical Installation

Planning Guide

•Xerox DigiPath Production Software Customer Training

Program

For more information on the training program, contact your

Customer Training Specialist (CTS).

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Scanner documentation

DigiPath scanner

For more information on the DigiPath Scanner, refer to the

DigiPath scanner online Help system.

DocuImage 620S scanner

For more information on the DocuImage 620S, refer to the following publications:

•Xerox DocuImage 620S Preventive Maintenance Guide

•Xerox DocuImage 620S Installation Guide

•Xerox DocuImage 620S User Guide

•Xerox DocuImage 620S Problem Solving Guide

Xerox Production Printing Services

For more information on the Xerox Production Printing Services and Network Server products, refer to the following publications:

•Site Configuration Guide

•Using Xerox Production Printing Services

•Problem Solving Guide

•Xerox Document Services Platform Series

•Xerox DocuPrint Publishing Series

•Xerox DocuTech Network Support Services

•Xerox DocuTech Publishing Series

XX	SYSTEM ADMINISTRATOR GUIDE

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ABOUT THIS GUIDE

Xerox solutions

For more information on Xerox software solutions that can be integrated into a DigiPath system, refer to the following materials:

•Xerox DocuJob Converter customer documentation, including the Software Release Document

•Xerox Extended Connectivity - Print Job Manager (EC-PJM) customer documentation, including the Software Release Document

•DocuSP customer documentation, including the Software Release Document

Third party software

For additional information about third party software and hardware, refer to the following materials:

•Compaq Professional Workstation PW8000 Reference Guide

•Adobe Acrobat documentation (included on the DigiPath CD-ROM)

•Hummingbird NFS documentation (included on the DigiPath CD-ROM)

•TapeWare documentation (included on the DigiPath CD-ROM)

•Sony MO Disk Unit User Guide

•Adaptec AHA-2940Ultra / 2940Ultra Wide PCI-to-UltraSCSI Host Adapter with SCSISelect User’s Guide

•Compaq P1210 Color Monitor User’s Guide

•AIT Autoloader Unit User Guide

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Windows 2000 related information

Microsoft provides users and administrators with several different resources to support the Windows 2000 environment.

Some of these resources include web sites and online Help. The following sections describe these sources and tell you how to find and use them.

Windows 2000 Online Help

Windows 2000 Server and Professional includes extensive online Help for all aspects of the operating systems. Most likely, the online Help will be your primary source for information. Administrative procedures, from adding users and managing groups to installing Windows printers, can be found in the online

Help files. Furthermore, most Windows applications also contain their own online Help system, containing information that is specific to the application.

To access online Help, select [Start: Help] from the Windows task bar. If you are looking for help within a specific application, use the options available from the Help menu within that application.

Windows 2000 Web site

Microsoft has a Windows 2000 World Wide Web site that contains the latest Windows 2000 news and information about upgrades. The URL for this site is:

http://www.microsoft.com/Windows2000/

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ABOUT THIS GUIDE

Getting Help online

This section describes the type of Help available online for the

DigiPath software.

Using a Help menu

All DigiPath applications, with the exception of the Scan and

Print application, provide a Help menu.

Select the Contents tab to browse for the desired topic in the

Help system.

Select the Index tab to scroll an alphabetical index of Help topics.

Select the Search tab to search for all topics for information on a specific feature or function.

Using Help in a dialog box

Most dialog boxes in the DigiPath system provide the standard Windows Help button [?] in dialog and message boxes. This button is displayed in the title bar of the dialog, next to the close button, [X].

This button provides context-sensitive Help, so you can select it, then click in the dialog on the field or option for which you need Help. A Help window opens, displaying information for the selected field or option.

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Ordering additional materials and supplies

DigiPath provides you with all the resources you need to operate and maintain the system; however, you may order additional materials or supplies.

To reorder the scanner registration documents or the training disks, or to order screen finder tools, refer to the Xerox Supplies Resource Catalog (610P18158) or contact your Xerox representative.

To order cleaning supplies for the DocuImage 620S scanner, refer to the DocuImage 620S Preventative Maintenance Guide.

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ABOUT THIS GUIDE

Obtaining additional support

This section describes where you can obtain additional DigiPath support.

X-PRESS FAX

Customers can obtain additional DigiPath support documents, including solutions to common work process problems and hints and tips for enabling optimal use of the equipment, from Xerox C&TS Electronic Services.

Call X-PRESS at 1-800-979-9709 and request document number 12300 to receive a complete index of the documented

DigiPath solutions, along with complete instructions for using the

X-PRESS fax system.

DigiPath FAQ Xerox web site

AA DigiPath FAQ (Frequently Asked Questions) Xerox web site is available for customers. To access the DigiPath FAQ Xerox web site:

1.Go to http://www.xerox.com from your web browser.

2.Search on the word “digipath”.

3.Find the appropriate DigiPath link.

•DigiPath Professional Production Software

•DigiPath Scanner

•DigiPath Xpress Production Software

4.Select Support under the appropriate DigiPath link.

5.Under the FAQ heading, select the desired topic link to displays the FAQ for that topic.

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Xerox Welcome Center

If your machine is down or you cannot solve a problem and you are located within North America, call 1-800-821-2797 for the

Xerox Welcome Center.

XXVI	SYSTEM ADMINISTRATOR GUIDE

1.About DigiPath

This chapter provides a brief introduction to the DigiPath

Production Software system.

Topics covered in this chapter include:

•a product overview

•DigiPath networking

•instructions for powering up the DigiPath workstation platform and hardware options

•descriptions of hardware and software components, both required and optional

•recommendations for protecting your DigiPath system from virus contamination

SYSTEM ADMINISTRATOR GUIDE

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ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

Product overview

The Xerox DigiPath Production Software has the following applications:

• Xerox DigiPath Professional Production Software is a

	network-based image capture and retrieval system. It allows
	you to create electronic images by scanning hardcopy
	documents. You can then assemble the electronic images
	into digital documents; edit and enhance those digital
	documents; store, catalog and retrieve the digital documents;
	and submit the digital documents to print to produce high
	quality output.
	• Xerox DigiPath Xpress Production Software provides the
	most direct path between job submission and job completion.
	Using a simple, copier-like interface, DigiPath Xpress
E	enables you to scan, store, and print jobs quickly.
E	NOTE: None of the applications included in the DigiPath
	Xpress package provide the ability to view RDO files. The
	DigiPath Xpress package is used primarily for scanning
	documents, managing files, and printing files. The DigiPath
	Xpress package cannot be used to edit scanned files.

1-2	SYSTEM ADMINISTRATOR GUIDE

+ 258 hidden pages

Xerox DigiPath 3.0 Administration Guide

Table of contents

Notices and Certifications

Approvals and certification

Radio frequency emissions

Canada

Europe 50HZ, 220V-240V equipment

Safety

Operational safety

General safety

Maintenance safety

About this guide

Audience

How to recognize important information

Conventions

Flag icons

Related information

DigiPath documentation

Scanner documentation

DigiPath scanner

DocuImage 620S scanner

Xerox Production Printing Services

Xerox solutions

Third party software

Windows 2000 related information

Windows 2000 Online Help

Windows 2000 Web site

Getting Help online

Using a Help menu

Using Help in a dialog box

Ordering additional materials and supplies

Obtaining additional support

X-PRESS FAX

DigiPath FAQ Xerox web site

Xerox Welcome Center

1.About DigiPath

Product overview