Xerox DigiPath 2.0 Administrator Guide

Xerox DigiPath Production Software

System Administrator Guide

701P34367 Version 2.0 June 1, 2000

Prepared by: Xerox Corporation Global Knowledge & Languag e Servi ces 800 Phillips Road - Bldg. 845-17S Webster, NY 14580-9791 USA

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products mentioned in this book are trademarks of Xerox Corporation. Other company trademarks are also acknowledged, including:

Adaptec®, the Adaptec logo, AHA®, SCSISelect®, and EZ-SCSI® are trademarks of Adaptec, Inc. Adobe®, Acrobat®, the Acrobat logo, Acrobat Exchange®, Distiller®, and PostScript® are registered

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registered trademarks of Digital Equipment Corporation. Hewlett-Packard®, HP LaserJet 4V®, and HP LaserJet 4MV® are registered trademarks of Hewlett-

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or trademarks of Microsoft Corporation in the United States and/or other countries. MGA Millennium™ is a trademark of Matrox Graphics, Inc. Novell® and NetWare® are registered trademarks of Novell, Inc. in the United States and other countries. Oracle® is a registered trademark and Oracle8i™ is a trademark of Oracle Corporation. Portions Copyright © 1993 Soft Horizons. All rights reserved. Sony™ and Storage by Sony™ are trademarks of Sony. StorageView™ is a trademark of CMD Technology, Inc. TextBridge® is a registered trademark of ScanSoft, Inc. Changes are periodically made to this document. Changes, technical inaccuracies, and typographical

errors will be corrected in subsequent editions.

SYSTEM ADMINISTRATOR GUIDE TABLE OF CONTENTS

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Approvals and certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

60HZ, 115V . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

50HZ, 220V-240V . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

Radio frequency emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Europe 50HZ, 220V-240V equipment . . . . . . . . . . . . . . . . . . . . . . x

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Operational safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi

General safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Maintenance safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiv

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It’s illegal . . . USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

It’s illegal . . . Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviii

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Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx

Using this guide with other DigiPath documentation . . . . . . . . . . . . . . . .xxi

Using this guide with the User Guide . . . . . . . . . . . . . . . . . . . . . .xxi

Using this guide with the Quick Reference Guide . . . . . . . . . . . xxii

Using this guide with the Customer Software Release

Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxii

Using this guide with the Web Viewing an d Submission Server

Administrator Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiii

Overview of chapters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiv

How to recognize important information . . . . . . . . . . . . . . . . . . . . . . . .xxvi

Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxvi

Flag icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxvii

Related information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxviii

DigiPath documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxviii

Scanner documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxix

Xerox Printing Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxix

Xerox solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxix

Third party software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxx

Windows NT related information . . . . . . . . . . . . . . . . . . . . . . . .xxxi

TABLE OF CONTENTS SYSTEM ADMINISTRATOR GUIDE

Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxxi

Windows NT Online Help . . . . . . . . . . . . . . . . . . . . . . . . .xxxi

Windows NT Web site . . . . . . . . . . . . . . . . . . . . . . . . . . .xxxi

Getting Help online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxii

Using a Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxii

Using Help in a dialog box . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxii

Ordering additional materials and supplies . . . . . . . . . . . . . . . . . . . . . xxxiii

Obtaining additional support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxiv

X-PRESS FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxxiv

DigiPath FAQ Xerox web site . . . . . . . . . . . . . . . . . . . . . . . . . . xxxiv

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Product overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 2

Major capabilities of DigiPath applications . . . . . . . . . . . . . . . . 1 - 2

Features new to DigiPath 2.0 . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 4

DigiPath scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 7

How DigiPath works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 8

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 8

Creating files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 8

Importing existing electronic files . . . . . . . . . . . . . . . . . . 1 - 8

Editing image files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 9

Simulating a copier . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 9

Submitting print jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 9

Storing electronic files . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 9

Retrieving files from directories or cabinets . . . . . . . . . 1 - 10

Batch processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 10

Administering your DigiPath system . . . . . . . . . . . . . . 1 - 10

Supported work flows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 11

Understanding DigiPath networking . . . . . . . . . . . . . . . . . . . . 1 - 12

Powering up the hardware and starting DigiPath . . . . . . . . . . . . . . . 1 - 13

Ending the current DigiPath session . . . . . . . . . . . . . . . . . . . 1 - 14

Hardware components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 15

Configuration of hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 16

Client platform . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 17

Software components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 18

DigiPath application overviews . . . . . . . . . . . . . . . . . . . . . . . . 1 - 20

Document Scan and Makeready . . . . . . . . . . . . . . . . . 1 - 20

Scan and Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 20

Quick Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 21

Document Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 21

Document Library Lite . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 21

Library Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 21

Batch Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 22

Library Administration Tool . . . . . . . . . . . . . . . . . . . . . 1 - 22

Scanner Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 22

Job Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 22

SYSTEM ADMINISTRATOR GUIDE TABLE OF CONTENTS

Web Viewing and Submission . . . . . . . . . . . . . . . . . . . 1 - 23

Third party applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 24

Adobe Acrobat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 24

Hummingbird NFS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 24

Enterprise Storage Manager . . . . . . . . . . . . . . . . . . . . 1 - 24

Autologic StorageView . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 24

WFTPD Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 24

ARCserveIT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 24

Supported production printers and print servers . . . . . . . . . . . . . . . . 1 - 25

Supported Windows printers . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 27

Printer compatibility notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 28

DocuColor 40 with Fiery ZX40 . . . . . . . . . . . . . . . . . . . . . . . . 1 - 28

DocuColor 40 with Network Server Series 1.X . . . . . . . . . . . . 1 - 28

DocuTech 135 with Network Server Series 1.X . . . . . . . . . . . 1 - 28

Extended Connectivity - Print Job Manager . . . . . . . . . . . . . . 1 - 28

DocuTech 61XX with DocuSP 1.3 and later . . . . . . . . . . . . . . 1 - 29

Optical media compatibility information . . . . . . . . . . . . . . . . . . . . . . . 1 - 30

Tape media compatibility information . . . . . . . . . . . . . . . . . . . . . . . . 1 - 31

File formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 32

Naming conventions for DigiPath objects . . . . . . . . . . . . . . . . 1 - 33

Using file names containing spaces in DigiPath . . . . . 1 - 34

Virus protection recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 35

Protecting DigiPath from virus contamination . . . . . . . . . . . . . 1 - 35

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Creating user accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 - 2

Creating group accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 - 3

Setting the database location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 - 4

Setting the cabinet creation location for local users . . . . . . . . . . . . . . 2 - 5

Creating cabinets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 - 6

Creating new attributes, attribute groups, and attribute sets . . . . . . . . 2 - 7

Scheduling the Document Conversion Service . . . . . . . . . . . . . . . . . . 2 - 8

Setting up remote access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 - 9

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Understanding and using Windows NT . . . . . . . . . . . . . . . . . . . . . . . . 3 - 2

Performing basic Windows NT administrative functions . . . . . . 3 - 2

Creating shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 - 2

Adding Windows printers . . . . . . . . . . . . . . . . . . . . . . . . 3 - 2

Adding and configuring users and groups . . . . . . . . . . . 3 - 2

Setting up shared folders, files, and printers . . . . . . . . . 3 - 2

Setting up and starting Windows NT services . . . . . . . . 3 - 3

Adding or removing network services . . . . . . . . . . . . . . 3 - 3

Preparing to shut down the Makeready workstation . . . . . . . . . . . . . . 3 - 4

Checking for connected users . . . . . . . . . . . . . . . . . . . . . . . . . 3 - 5

Notifying users connected to the workstation . . . . . . . . . . . . . . 3 - 6

III

TABLE OF CONTENTS SYSTEM ADMINISTRATOR GUIDE

Disconnecting users connected to the remote workstation . . . 3 - 7

Updating the Emergency Repair Disk . . . . . . . . . . . . . . . . . . . . . . . . . 3 - 8

Using Hummingbird NFS products with DigiPath . . . . . . . . . . . . . . . . 3 - 9

Using Hummingbird to mount UNIX hosts . . . . . . . . . . . . . . . 3 - 10

Configuring the DocuSP Decomposition Service . . . . . . . . . . . . . . . 3 - 12

Information for the DocuSP administrator . . . . . . . . . . . . . . . 3 - 13

Windows NT event log management . . . . . . . . . . . . . . . . . . . . . . . . 3 - 15

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Maintaining the DocuImage 620S scanner . . . . . . . . . . . . . . . . . . . . . 4 - 2

Moving and reinstalling the DocuImage 620S . . . . . . . . . . . . . 4 - 2

Registering the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 3

Maintaining the DigiPath scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 7

Using a magneto-optical drive (MOD) . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 8

Sony 5.2 GB magneto-optical disk . . . . . . . . . . . . . . . . . . . . . 4 - 10

Formatting the Sony 5.2 GB MOD platter . . . . . . . . . . 4 - 11

Using DigiPath 1.2 MODs with DigiPath 2.0 . . . . . . . . 4 - 12

Using a Redundant Array of Independent Disks (RAID) . . . . . . . . . . 4 - 13

Understanding RAID levels . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 13

Understanding the DigiPath RAID device configurations . . . . 4 - 15

Using the 100 GB RAID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 16

Using the Enterprise Storage Manager . . . . . . . . . . . . 4 - 16

Shutting down the 100 GB RAID system . . . . . . . . . . . 4 - 17

Powering on the RAID system . . . . . . . . . . . . . . . . . . . 4 - 18

Using the 150 GB RAID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 19

Using StorageView . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 19

Using the internal and external tape drives . . . . . . . . . . . . . . . . . . . . 4 - 20

Storage Dimensions 8mm Tape Drive . . . . . . . . . . . . . . . . . . 4 - 22

Sony AIT 100 GB autoloading tape drive . . . . . . . . . . . . . . . . 4 - 22

Sony AIT tape magazine . . . . . . . . . . . . . . . . . . . . . . . 4 - 22

Advanced Intelligent Tapes (AIT) . . . . . . . . . . . . . . . . 4 - 24

Loading the Sony AIT tape magazine . . . . . . . . . . . . . 4 - 24

Unloading the Sony AIT tape magazine . . . . . . . . . . . 4 - 26

Cleaning the Sony AIT tape drive heads . . . . . . . . . . . 4 - 27

Using the AIT tape drive with DocuTech Tape Tool . . . . . . . . 4 - 28

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Backing up a DigiPath system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 2

Backup devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 3

TR4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 3

TR5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 4

Sony DLT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 4

Sony AIT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 5

Backup and restore software . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 6

Understanding the various backup types . . . . . . . . . . . . . . . . . 5 - 7

Selecting and implementing a backup strategy . . . . . . . . . . . . 5 - 8

SYSTEM ADMINISTRATOR GUIDE TABLE OF CONTENTS

Backup media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 12

Computer Associates ARCserveIT software . . . . . . . . . . . . . . . . . . . 5 - 13

Resolving conflicts with the Windows NT Backup utility . . . . . 5 - 13

Resolving conflicts with the Hummingbird NFS . . . . . . . . . . . 5 - 14

Preparing the DigiPath workstation . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 15

Disconnecting remote users . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 15

Closing any open applications . . . . . . . . . . . . . . . . . . . . . . . . 5 - 16

Stopping the DigiPath applications and services . . . . . . . . . . 5 - 17

Closing the DigiPath applications . . . . . . . . . . . . . . . . 5 - 17

Using the Services utility to stop the services . . . . . . . 5 - 17

Using the batch utility to stop the services . . . . . . . . . . 5 - 18

Backing up the workstation hard drive or the 25/50 GB RAID . . . . . 5 - 19

Preparing the workstation for backup . . . . . . . . . . . . . . . . . . . 5 - 19

Stopping the ARCserveIT engines . . . . . . . . . . . . . . . . . . . . . 5 - 19

Backing up the workstation hard drive or the

25/50 GB RAID device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 20

Starting the ARCserveIT engines . . . . . . . . . . . . . . . . . . . . . . 5 - 21

Restarting the DigiPath applications and services . . . . . . . . . 5 - 21

Restarting the DigiPath applications and services . . . . . . . . . . . . . . 5 - 22

Starting the DigiPath applications . . . . . . . . . . . . . . . . . . . . . . 5 - 22

Starting the DigiPath services . . . . . . . . . . . . . . . . . . . . . . . . 5 - 23

Backing up DigiPath data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 24

Backing up the RAID device to the AIT tape drive . . . . . . . . . . . . . . 5 - 26

Preparing the workstation for backup . . . . . . . . . . . . . . . . . . . 5 - 26

Loading a tape magazine . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 26

Backing up the RAID device . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 28

Restarting the DigiPath applications and services . . . . . . . . . 5 - 31

Restoring a DigiPath system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 32

Restoring the workstation hard drive or the

25/50 GB RAID device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 33

Restoring the DigiPath data . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 35

Restoring a RAID device . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 37

Restoring specific files to the RAID device . . . . . . . . . . . . . . . 5 - 39

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Using the Library Administration Tool . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 2

Logging on to the Library Administration Tool . . . . . . . . . . . . . 6 - 3

Managing user accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 4

Adding a user account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 4

Editing the properties of a user account . . . . . . . . . . . . . . . . . . 6 - 7

Cloning a user to a workgroup machine . . . . . . . . . . . . . . . . . . 6 - 9

Deleting a user account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 10

Managing user group accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 11

Adding a group account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 11

Editing the properties of a group account . . . . . . . . . . . . . . . . 6 - 13

Cloning a group to a workgroup machine . . . . . . . . . . . . . . . . 6 - 14

TABLE OF CONTENTS SYSTEM ADMINISTRATOR GUIDE

Deleting a group account . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 15

Configuring workgroup connections . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 16

Communicating with host workstations . . . . . . . . . . . . . . . . . 6 - 16

Configuring the workgroup . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 18

Adding a host workstation to the current workgroup . . . . . . . 6 - 19

Reestablishing a connection with a host workstation . . . . . . . 6 - 22

Enabling or disabling a host workstation in the

current workgroup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 23

Cloning a workstation to a workgroup workstation . . . . . . . . . 6 - 24

Removing a host workstation from the current workgroup . . . 6 - 25

Connecting to a host workstation . . . . . . . . . . . . . . . . . . . . . . 6 - 26

Configuring the database and cabinet creation location . . . . . . . . . . 6 - 27

Specifying the location of the local cabinet database . . . . . . . 6 - 28

Specifying the cabinet location . . . . . . . . . . . . . . . . . . . . . . . . 6 - 29

Specifying the local drives . . . . . . . . . . . . . . . . . . . . . . 6 - 29

Adding network drives . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 30

Deleting network drives . . . . . . . . . . . . . . . . . . . . . . . . 6 - 30

Using the Document Conversion Service . . . . . . . . . . . . . . . . . . . . . 6 - 31

Installing the Document Conversion Service . . . . . . . . . . . . . 6 - 31

Starting the Document Conversion Service . . . . . . . . . . . . . . 6 - 32

Specifying the login for the Document Conversion Service . . 6 - 33

Scheduling the Document Conversion Service . . . . . . . . . . . 6 - 34

Defragmenting cabinets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 38

Using the DocuTech Tape Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 40

Using WFTPDPro to FTP objects from DocuTech . . . . . . . . . . . . . . 6 - 42

Configuring a Remote File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 43

Connecting to a remote file server . . . . . . . . . . . . . . . . . . . . . 6 - 45

Creating a cabinet . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 46

Configuring Document Conversion for remote objects . . . . . . 6 - 47

Performance considerations . . . . . . . . . . . . . . . . . . . . . . . . . . 6 - 48

 0DQDJLQJFDELQHWV 

Working with cabinets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 - 2

Creating cabinets using the Library Administration Tool . . . . . 7 - 3

Editing the properties of a cabinet . . . . . . . . . . . . . . . . . . . . . . 7 - 7

Deleting a cabinet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 - 8

Purging the contents of a cabinet . . . . . . . . . . . . . . . . . . . . . . . 7 - 9

Editing the attributes of a cabinet . . . . . . . . . . . . . . . . . . . . . . 7 - 10

 'HILQLQJDWWULEXWHVHWV  

Why define attributes? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 2

Considerations for defining attributes . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 3

Why should I back up before defining attributes? . . . . . . . . . . . . . . . . 8 - 4

Identifying the various attribute types . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 5

Identifying the default attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 6

Using attribute sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 9

SYSTEM ADMINISTRATOR GUIDE TABLE OF CONTENTS

Creating a new attribute set . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 10

Editing an existing attributes set file . . . . . . . . . . . . . . . . . . . . 8 - 12

Deleting an attributes set . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 12

Using attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 13

Adding an attribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 14

Editing a custom attribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 17

Deleting a custom attribute . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 19

Using User defined groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 20

Creating a new attribute group . . . . . . . . . . . . . . . . . . . . . . . . 8 - 21

Deleting an attribute group . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 22

Renaming an attribute group . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 23

Adding an attribute to a user-defined group . . . . . . . . . . . . . . 8 - 24

Removing attributes from a user-defined group . . . . . . . . . . . 8 - 25

Using objects across cabinets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 26

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Understanding DigiPath production printing . . . . . . . . . . . . . . . . . . . . 9 - 2

Production printing via TCP/IP (UNIX) . . . . . . . . . . . . . . . . . . . 9 - 3

Production printing via IPX/SPX (Novell NetWare) . . . . . . . . . 9 - 3

Xerox production printer servers for DigiPath . . . . . . . . . . . . . . . . . . . 9 - 4

Preparing network printers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 5

DocuSP 1.1 and above using TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 6

Creating the DocuSP printers and queues . . . . . . . . . . . . . . . . 9 - 6

Adding hosts and users to the DocuSP controller . . . . . . . . . . 9 - 7

Enabling job statusing on the DocuSP controller . . . . . . . . . . . 9 - 9

DocuSP 1.1 and above using a Novell Gateway . . . . . . . . . . . . . . . . 9 - 11

Creating the print queue, print server, and

printer on the Novell Server . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 11

Configuring the Novell Gateway on the DocuSP controller . . 9 - 12

DocuPrint NPS 1.6.1 and above using TCP/IP . . . . . . . . . . . . . . . . . 9 - 14

Configuring DocuPrint NPS for use with DigiPath . . . . . . . . . 9 - 14

DocuPrint NPS 1.6.1 and above using a Novell Gateway . . . . . . . . . 9 - 16

Creating the print queue, print server, and printer

on the Novell Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 16

Configuring Novell NetWare on the DocuPrint server . . . . . . 9 - 17

NSPlus Server Series 1.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 19

DocuTech Network Server Plus 2.X . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 21

DocuTech Network Server 1.4x using TCP/IP . . . . . . . . . . . . . . . . . 9 - 23

Verifying trustee assignments and adding users

to the NetWare Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 23

Configuring the Novell NetWare Server . . . . . . . . . . . . . . . . . 9 - 25

DocuTech Network Server 1.4x using Novell NetWare . . . . . . . . . . . 9 - 29

Installing and setting up printers . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 31

Installing the local draft printer . . . . . . . . . . . . . . . . . . . . . . . . 9 - 31

Setting up DigiPath production printers . . . . . . . . . . . . . . . . . 9 - 33

Removing Xerox production printers from a DigiPath workstation . . 9 - 36

VII

TABLE OF CONTENTS SYSTEM ADMINISTRATOR GUIDE

Configuring Network Agents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 37

Creating a Network Agent save queue . . . . . . . . . . . . . . . . . . 9 - 37

Configuring the network agent . . . . . . . . . . . . . . . . . . . . . . . . 9 - 38

Enabling the network agent service . . . . . . . . . . . . . . . 9 - 39

Adding the network agent print queue to the

DigiPath workstations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 39

Setting up the Document Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 40

Confiuring the WFTPD Pro software . . . . . . . . . . . . . . . . . . . 9 - 40

Configuring the FTP server . . . . . . . . . . . . . . . . . . . . . 9 - 40

Creating the Document Centre user for the

FTP server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 42

Configuring the Document Centre directory . . . . . . . . . . . . . . 9 - 43

Enabling the network agent service . . . . . . . . . . . . . . . 9 - 43

Adding the Document Ce ntr e pri nte r to t he

DigiPath workstations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 44

Setting up the Remote Print Service (RPS) . . . . . . . . . . . . . . . . . . . 9 - 45

Specifying the DocuJob Converter directory . . . . . . . . . . . . . . . . . . . 9 - 47

Print Manager Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 48

Extended Connectivity Print Job Management (EC-PJM) . . . 9 - 48

Resolving production printing problems . . . . . . . . . . . . . . . . . . . . . . 9 - 49

Resolving TCP/IP problems . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 49

Resolving Novell NetWare problems . . . . . . . . . . . . . . . . . . . 9 - 50

Viewing the Windows NT Event Log . . . . . . . . . . . . . . . . . . . 9 - 51

Cleaning up print file problems . . . . . . . . . . . . . . . . . . . . . . . . 9 - 51

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Changing the attributes of the N32 print drivers file . . . . . . . . . . . . . . B - 2

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Installing Standalone Quick Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . C - 2

Automated job submission with command lines . . . . . . . . . . . . . . . . . C - 3

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VIII

Notices and Certifications

Approvals and certification

For the UK, this product is serviced under a BS5750 Quality system accepted by the British Standards Institution.

60HZ, 115V

The equipment is listed by the Underwriters Laboratories, UL1950, certified by C anadian Sta ndards Associat ion, CSA2 2.2, No. 1950.

50HZ, 220V-240V

The equipment is certified by the British Standards Instit ution, IEC950 (EN60950). The equipment is manufactured under a BS5750 Quality system accepted by the British Standards Institution. The equipment is also certified in compliance with applicable standards by various national bodies.

SYSTEM ADMINISTRATOR GUIDE IX

NOTICES AND CERTIFICATIONS XEROX DIGIPATH PRODUCTION SOFTWARE

Radio frequency emissions

USA

This equipment gener ates, uses and ca n radiate rad io frequency energy. It may cause radi o inter feren ce to ra dio co mmu nicat ions if not installed according to the installation instructions.

The equipment complies with the limits for a Class A computing device as documented in Subpart J, Part 15 of the FCC rules which are designed to provide reasonable prot ection against such interference when operated in a commercial environm ent. Operation of this equipment in a resident ial area is li kely to cause interference. In such cases, the user is responsible for the expense of correcting the interference.

Canada

The equipment does not excee d the class A limi ts for rad io noise emissions from a digital apparatus as documented in the radio interference regulations of the Canadian Department of Communications.

Cet appareil numérique est conforme aux limites d'émission de bruits radioélectriques pour les appareils de classe A stipulées dans le Réglement sur le brouillage radioélectriques du ministére des Communications du Canada.

Europe 50HZ, 220V-240V equipment

The equipment was tested and is certified in conformance with the European commission directive 82/499/ECC and VDE 0871/0875, class B wh ich relat es to radi o frequen cy interfe rence.

This equipment is certified, manufactured and tested in compliance with strict safety and radio frequency interference regulations.

X SYSTEM ADMINISTRATOR GUIDE

Operational safety

Safety

Your Xerox eq uipment and sup plies were design ed and tested to meet strict safety requirements. These include safety agency examination, approval and compliance with established environmental standards.

Attention to the following notes ensures the continued safe operation of your equipm en t.

If you need any additional safety information concerning the equipment or materials, contact your local representative.

Always connect the equipment to a properly grounded power source receptacle. If in do ub t, ha ve the re cep t acle checke d by a qualified electrician.

WARNING

Improper connection of the equipment grounding conductor can result in electrical shock.

Always follow all warnings and instructions marked on, or

supplied with, the equipment. Always locate the equipment on a solid support surface (not on

a thick pile carpet) with adequate strength for the weight of the machine.

Always exercise care in moving or relocating the equipment. Always place the equipm ent in an area which pr ovides adequate

room area for ventilation and servicing. Always use the materials and supplies specifically designed for

your Xerox equipm ent . U se of unsuitable materials m ay re sult in poor performance and possibly, a hazardous situation.

Never use a ground adaptor plug to connect the equipment to a power source receptacle that lacks a ground connection terminal.

SYSTEM ADMINISTRATOR GUIDE XI

SAFETY XEROX DIGIPATH PRODUCTION SOFTWARE

Never attempt any maintenance function that is not specifically described in this documentation.

Never obstruct ventilation openings. These are provide d to prevent overheating.

Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

Never install the equipment near a radiator or any other heat source.

Never override or “cheat” electrical or mechanical interlock devices.

Never push objects of any kind into the ventilation openings. Never operate the equipment if you notice unusual noises or

odors. Disconnect the power cord from the power source receptacle and call your customer service engineer to correct the problem.

General safety

WARNING

Never look directly at the scanner light. It may cause discomfort to your eyes. Always keep the document handler down on the document glass when you use the scanner.

Always follow all warnings and instructions marked on or

supplied with the product. Never locate the scanner where people ma y walk on th e system

power cable. Do not place objects on the system power cable.

Never use this pro duct near water, wet locations, or outdoors. Never put containers of coffee or other liquids on the product. Never push objects of any kind into the slots of the scanner as

they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock.

XII SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE SAFETY

Always switch off the system power, unplug this product from the wall outlet, and call a Xerox Service Representative under the following conditions:

• When the power cord is damaged or frayed.

• If liquid has been spilled into the pr oduct.

• If the product has been exposed to water.

• If the product is producing any unusual noises or odors.

• If the product has been dropped or the cabinet is damaged.

WARNING

This product is equipped with a 3-wire grounding type plug. A 3-wire plug is a plug having a third (grounding) pin. This type of plug will fit into a grounding-type power outlet. This is a safety feature.

WARNING

To avoid risk of an el ec tri cal shock, contact your electrici an to replace the receptacle, if you are unable to insert the plug into the outlet.

Never use a ground adapter plug to connect the product to a

power source receptacle that lacks a ground connection terminal.

Never place the product in a built-in installation unles s proper ventilation is provided.

Never push objects of any kind into the slots of the product, as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock.

SYSTEM ADMINISTRATOR GUIDE XIII

SAFETY XEROX DIGIPATH PRODUCTION SOFTWARE

Maintenance safety

Always follow the cleaning instructions in the Xerox DocuImage

620S Preventive Maintenance Guide for proper care and maintenance of the product.

Never attempt any maintenance function that is not specified in the Xerox DocuImage 620S Pr eve ntive Ma i nte na nce Gui d e.

Always unplug this product from the wall outlet before cleaning. Never use supplies or cleaning materials for othe r tha n their

intended purposes. Always keep all material s out of the reach of children.

XIV SYSTEM ADMINISTRATOR GUIDE

It’s ille gal . . . USA

It’s illegal to make prints of these documents

Congress, by statute, has forbid den the copying of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1. Obligations or Securities of the United States Government, such as:

• Certificates of indebtedne ss

• United States Bonds

• National Bank Currency

• Treasury Notes

• Coupons from bonds

• Federal Reserve Note s

• Federal Reserve Bank Not es

• Fractional Notes

• Silver Certificates

• Certificates of Deposit

• Gold Certificates

• Paper Money

• Bonds and obligations of certain agencies of the

government, such as FHA, etc.

SYSTEM ADMINISTRATOR GUIDE XV

IT’S ILLEGAL TO MAKE PRINTS OF THESE DOCUMENTS XEROX DIGIPATH PRODUCTION SOFTWARE

• Bonds

NOTE: U.S. Savings Bonds may be photographed only

for publicity purp oses in conne ction wi th the campai gn for the sale of such bonds.

• Internal Revenue Stamps

NOTE: If necessary to copy a legal document on which there is a canceled revenue stamp, this may be done, provided the reproduction of the document is performed for lawful purposes.

• Postage Stamps, canceled or not canceled

NOTE: For philatelic purposes, Post age Stamps may be photographed, provided the reproduction is in black and white, and is less than 3/4 or more than 1-1/2 times the linear dimensions of the original.

• Postal Money Orders

• Bills, Checks, or Drafts for Money, drawn by or upon

authorized officers of the United States.

• Stamps and other representatives of value, of whatever

denomination, which have been or may be issued under any Act of Congress.

2. Adjusted Compensation Certificates for Veterans of World Wars

3. Obligations or Securities of any Foreign Government, Bank, or Corporation

4. Copyrighted material, unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction rights provisions of the copyright law.

NOTE: Further information on these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.

5. Certificates of Citizenship or Naturalization

NOTE: Foreign Naturalization Certificates may be photographed.

XVI SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE IT’S ILLEGAL TO MAKE PRINTS OF THESE DOCUMENTS

6. Passports

NOTE: Foreign passports may be photographed.

7. Immigration Papers

8. Draft Registration Cards

9. Selective Service Induction Papers, which bear any of the following information:

• Registrant’s earnings or income

• Registrant’s previous military service

• Registrant’s dependency status

• Registrant’s physical or mental condition

• Registrant’s court record

NOTE: U.S. Army and Navy discharge certificates may be

photographed.

10.Badges, Identification Cards, Passes, or insignia carried by Military, Naval personnel, or by members of the various Federal Departments and Bureaus, such as FBI or Treasury, unless the phot ograph is ordered by head of such department or bureau.

11.Copying the following is also prohibited in certain states:

• Automobile Licens es

• Driver Licenses

• Automobile Certificates of Title

The above list is not all inclusive, and no liability is as sumed for its completeness or accuracy. In case of doubt, consult your attorney.

SYSTEM ADMINISTRATOR GUIDE XVII

IT’S ILLEGAL TO MAKE PRINTS OF THESE DOCUMENTS XEROX DIGIPATH PRODUCTION SOFTWARE

It’s ille gal . . . Canada

Parliament, by statu te, has forbi dden the copyi ng of the foll owing

subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1. Current bank notes or current paper money

2. Obligations or securities of a government or bank

3. Exchequer bill paper or re ven ue pape r

4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law

5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province)

6. Marks, brands, seals, wrappers, or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, commission, or agency established by the Government of Cana da or of a pr ovince or of a government of a state other than Canada

7. Impressed or adhesive stamps used for the purpose of revenue by the Gove rnmen t of Cana da or of a pro vin ce or by the government of a state other than Canada

8. Documents, registers, or records kept by the public officials charged with the d uty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof

9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner

The above list is provided for your convenience and assistance, but it is not all inclusive and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

XVIII SYSTEM ADMINISTRATOR GUIDE

About this guide

The Xerox DigiPath Production Softw are System Administrator Guide provides information on configuring, customizing, and

maintaining your entire DigiPath system. This book also:

• includes instructions for implementing file system maintenance, database maintenance, and backup strategies

• creating, modifying, and restricting DigiPath user accounts

• setting up and confi guring p roduction printer s and al l option al

DigiPath hardware

• contains detailed in struct ions fo r usi ng al l the fu nctions i n the Library Administra tion Tool and the Printer Setup ap pli cati o ns

This chapter explains the information found in this guide, how the information is organized, and helps you to get the most out of this guide by:

• identifying the audience and the basic skills required to use this guide effectively

• explaining the standard conventions and cues that highlight important information

• listing related documentation you may find helpful

• listing available online Help systems

NOTE: If you are using DigiPath for the first time, it is recommended that you read this entire guide in the order the chapters are presented.

SYSTEM ADMINISTRATOR GUIDE XIX

ABOUT THIS GUIDE XEROX DIGIPATH PRODUCTION SOFTWARE

Audience

The Xerox DigiPath Production Softw are System Administrator Guide is a comprehensive reference manual intended for site

administrators and very experienced DigiPath operators. Many of the procedure s descr ibed in this g uide r equir e you to l og on to a computer or net w ork as an administrator with administrative privileges. Also, many of the maintena nce tasks described in this guide require a solid understanding of hardware components, networks, and operating systems.

This guide assumes you are familiar with the Windows NT Workstation 4.0 operating system, standard communication protocols, basic networking terms, and production printer connections. You should also have a working knowledge of the following:

• IBM-compatible personal computers

• Local area networks (LANs)

• Token r ing networks

• Novell operating system

• DocuTech Network Support Services

• Xerox Publishing Printers

• Magneto-optical drives (MODs)

• Redundant Arrays of Independent Disks (RAIDs)

If you are not familiar with certain Windows NT commands, refer to the Computer Basics chapter of the DigiPath User Guide or Microsoft Windows NT Workstation Start Here Guide for information on how to use the mouse, icons, windows, and menus.

XX SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT THIS GUIDE

Using this guide with other DigiPath documentation

Xerox provides a number of different reference manuals with DigiPath production software. Each manual has a specific function and a distinct audience. Th i s sectio n descr i be s the differences between the DigiPath man uals.

Using this guide with the User Guide

The DigiPath User Guide is the most comprehensive reference manual in the documentatio n set. It provides an overview of each of the DigiPath so ftware applications and describes how to use these applications to produce one or more desired outputs.

The User Guide is intended for the operators who create, edit, store, manage, and search for objects using DigiPath Production Software (DigiP ath).

In addition to high-level overviews, the User Guide includes instructions for using all the functions in the followin g DigiPath software applications:

• Document Scan and Makeready

• Scan and Print

• Quick Print

• Document Library

• Document Library Lite

• Library Search

• Batch Tool

• Job Manager

• DocuTech Tape Tool

The User Guide also describes when and how to use some specific operator-level functions in two other DigiPath software applications, Scanner Support and Library Administration Tool. These applications are generally for site administrators or very experienced Di giPath ope rators, but th ere are sever al sections in these chapters that will help you impro v e your overall efficiency.

SYSTEM ADMINISTRATOR GUIDE XXI

ABOUT THIS GUIDE XEROX DIGIPATH PRODUCTION SOFTWARE

Using this guide with the Quick Reference Guide

The DigiPath Quick Reference Guide is a more compact operator reference m anual. It provides br ief overviews of each of the DigiPath software applicatio ns, and includes detailed instructions for only the most frequently-used functions in each application.

Like the User Guide, the Quick Reference Guide is intended for operators who will create, edit, store, manage and search for objects using DigiPath Production Software (DigiPath).

Unlike the User Guide, however, the Quick Reference Guide is intended for those operators who are looking for information to refresh their memories, for shortcuts, or for the fastest way to accomplish a specific, common task.

The Quick Reference Guide prese nts DigiPath in formatio n using more diagrams and screen captures. This guide also provides brief, less-detailed instructions for using a particular function, without including descriptions of all the available options.

Using this guide with the Customer Software Release Document

The DigiPath Customer Software Release Document (CSRD) contains high-level information about the current version of DigiPath. Compatibility details and brief descr iptions of features added since the last DigiPath rele ase are included in the CSRD.

As with any software, DigiPath users occasionally encounter minor glitches while using one or more DigiPath applications. The CSRD provides a detailed description of any ca veats that limit the usability of a DigiPath feature, as well as a Xeroxrecommended wor karou nd for the pr ob le m , if any.

Use this document to ensure the proper functioning of your software. Refer to the CSRD before you call the Xerox Customer Support Center rega rding a problem you may be experi en ci ng.

XXII SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT THIS GUIDE

Using this guide with the Web Viewing and Submission Server Administrator Guide

The DigiPath Web Viewing and Submission Server Administrator Guide provides information on setting up, configuring,

customizing, operating, and maintaining your Web Viewing and Submission (WVS) server.

This guide includes instructions for:

• implementing file system maintenance, database maintenance, and backup strategies for your WVS server

• setting up and configuring production printers for use with WVS

• creating, modifying, and restricting WVS user accounts

• creating and managing web collections

• creating, maintaining, and administering print submission

requests

• generating reports to monitor use of the documents on the server

The WVS Server Administrator Guide is a comprehensive reference manual intended for WVS server administrators to both administer their w eb servers and to assist us ers of their web site. Because of the level of expertise expected, the WVS Server Administrator Guide assumes familiarity with the Windows NT server operating system, standard communication protocols, basic networking terms, and production printer connections.

The WVS Server Administrator Guide provides instructions for using all the administration functions in the WVS software, and contains work flow recommendations for your WVS users.

SYSTEM ADMINISTRATOR GUIDE XXIII

ABOUT THIS GUIDE XEROX DIGIPATH PRODUCTION SOFTWARE

Overview of chapters

This section provi des a brie f descripti on of ea ch chapte r found in this guide:

About DigiPath Introduces the DigiPath product. Topics include a product

overview, listing of major capabilities of DigiPath applications, features new to DigiPath 2.0, description of how DigiPath works, hardware components and options, DigiPath third party software application descriptions, descriptions of DigiPath software applications, expected customer work flows, file format information, virus protection recomme ndations, and instructions for powering up and shutting down the DigiPath workstation.

Setting up a

DigiPath system

Contains a list of the tasks you must perform after installing the DigiPath system.

Windows NT and

network

configuration

Hardware

maintenance

Backup and

restore

System

administration

Identifies basic procedures you may need to perform to administer and s upport the Windows NT Workstation environment; provides instructions for shutting down the DigiPath workstatio n; provid es inst ru cti on s for upd ati n g t he Emergency Repair Disk; describe s the Hummingbird NFS products and provides procedur es for configuring Hummingbird with DigiPath; includes instructions for configuring the DocuSP decomposition service; and describes using the Windows NT Event Viewer.

Provides procedures necessary for maintaining the DigiPath hardware. Topics include maintaining the DocuImage 620S scanner, the Magneto-optical drive (MOD), Redundant Array of Independent Disks (RAID), an d in ternal a nd e xtern al t ape d rive s.

Provides information and procedures for maintaining, backing up, and restoring the files and information stored on a DigiPath workstation and any of its components. Topics include backing up a DigiPath system, using Computer Associates ARCserveIT software, preparing the DigiPath workstation, backing up the DigiPath workstation hard drive, restarting the Di g iP ath applications and se rvices, b acking u p the Dig iPath d ata, backing up the RAID device, and restarting a DigiPath system.

Identifies and describes procedures needed to administer and support the DigiPath system. Topics include using Library Administration Tool, managing user and group accounts, configuring workgroup connections, configuring the database and cabinet creation locations, using the Document Conversion Service, defragmenting cabinets, using the Tape Tool to retrieve DocuJobs stored on DES tapes, using WFTPD to FTP objects from DocuTech, and configuring a remote file server.

XXIV SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT THIS GUIDE

Managing cabinets Identifies and describes the procedures needed to manage

cabinets. Topics include adding, editing, and deleting a cabinet; displaying cabinet properties; purging the contents of a cabinet; sharing a cabinet; dismounting a cabinet; and placing a cabinet online.

Defining attribute

sets

Describes defining attribute set s to manage and maintain DigiPath cabinets using the Library Administration Tool application. T opics include information on why you should define attributes, considerations for defining attributes, why you should back up before defining attributes, identif ying the various attribute types, identifying the default attributes, de fining attribute sets, and defining user attribute groups.

Production

printing

administration

Provides information and procedures for configuring and maintaining DigiPath production printing. Topics include understanding DigiPath production printing, network printer preparation, printer installation and setup, moving Xerox production printers to and from a DigiPath workstation, configuring Network Agents, setting up a Document Centre, setting up the remote print service, specifying the DocuJob Converter directory, using Print Manager options, and resolving production printing problems.

Appendix Provides procedures for installing Microsoft NT Y2k updates,

installing standalone Quick Print, configuring the Adaptec SCSI adapters, and information about data migration.

Index Provides an index of topics covered in the Xerox DigiPath

Production Software System Administrator Guide.

SYSTEM ADMINISTRATOR GUIDE XXV

ABOUT THIS GUIDE XEROX DIGIPATH PRODUCTION SOFTWARE

How to recognize important information

The following sections are designed to help you with the set of DigiPath 2.0 documenta ti on pr ovide d wi th your softw ar e, and with the Xerox DigiPath Production Software System Administrator Guide, in particular.

Conventions

The Xerox DigiPath Production Softw are System Administrator Guide uses the following conventions listed in Table 1 to help

you recognize information:

Table 1. Conventions

Convention Description

<Angle brackets> Variable information is enclosed in angle brackets

[Square brackets] Names of options you select, including toolbar

Bold

Italics Titles of documents and manuals that provide

Within procedures, the names of keys to press are displayed in capital letters and enclosed in angle brackets (for example, press <ESCAPE>). Keyboard combinations are represented by the plus sign (+) between names of keys (for example, press <CONTROL+C> to copy).

(for example, select <filename>).

buttons and buttons in dialog boxes, are enclosed in square brackets (for examp le, select [Close]). Menu commands are also displayed in square brackets, with the menu name appearing first, then a colon, followed by the option name (for example, select [File: Close]).

Text you should enter exactly as it appears is displayed in bold (for example, enter test1.rdo).

additional information on the current topic are displayed in italics (for example, the DigiPath User Guide).

XXVI SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT THIS GUIDE

Flag icons

The Xerox DigiPath Production Softw are System Administrator Guide uses the following flag icons to help you recognize

important information:

NOTE: The NOTE symbol and text in italics indicate that there is

important or supplemental information when performing a task or procedure.

CAUTION

The CAUTION symbol and text in italics indicate that you may lose data or damage equipment if care is not taken when performing the task or procedure following the caution.

WARNING

The WARNING symbol and bold text indicate that you may cause personal injury or death if care is not taken when performing the task or procedure following the warning.

1. The step-by-step icon id enti fies the beg innin g of a proce dure.

SYSTEM ADMINISTRATOR GUIDE XXVII

ABOUT THIS GUIDE XEROX DIGIPATH PRODUCTION SOFTWARE

Related information

This section lists additional materials you need or will find helpful when using your DigiPath system.

To order the Xerox documentation listed below, or for additional information on Xerox solutions, contact your Xerox representative.

DigiPath documentation

For more information on DigiPath, refer to the following publications:

• Xerox DigiPath 2.0 User Glossary

• Xerox DigiPath P r oduction Software DocuTech Scan and

Makeready User Guide

• Xerox DigiPath Production Software User Guide

• Xerox DigiPath Pr oduction Soft w are Customer Training

Program

For more information on the training program, contact your Customer Training Specialist (CTS) for more information.

• Xerox DigiPath P r oduction Software Customer Software Release Supplement

• Xerox DigiPath Production Software Quick Reference Guide

• Xerox DigiPath Pr oduction Soft w are Physical Inst allation

Planning Gu ide

• Xerox DigiPath Production Software Web Viewing and Submission Server Administrator Guide

• Xerox DigiPath Production Software Web Viewing and Submission Client User Guide

XXVIII SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT THIS GUIDE

Scanner documentation 0

For more information on the DocuImage 620S, refer to the following publications:

• Xerox DocuImage 620S Preventive Maintenance Guide

• Xerox DocuImage 620S Installation Guide

• Xerox DocuImage 620S User Guide

• Xerox DocuImage 620S Problem Solving Guide

For more information on the DigiPath Scanner, refer to the DigiPath scanner integrated Help system.

Xerox Printing Services

For more information on the Xerox Production Printing Services and Network Server products, refer to the following publications:

• Site Configuration Guide

• Using Xerox Production Printing Services

• Problem Solving Guide

• Xerox Document Services Platform Series

• Xerox DocuPrint Publishing Series

• Xerox DocuTech Network Support Services

• Xerox DocuTech Publishing Series

Xerox solutions

For more information on Xerox software solutions that can be integrated into a DigiPath system, refer to the following materials:

• Xerox DocuJob Converter customer documentat ion,

• Xerox Extended Connectivity - Print Job Manager (EC-PJM)

including the Software Release Document

customer documentation, including the Software Release Document

• DocuSP customer documentation, including the Software Release Document

SYSTEM ADMINISTRATOR GUIDE XXIX

ABOUT THIS GUIDE XEROX DIGIPATH PRODUCTION SOFTWARE

Third party software

For additional information about third party software and hardware, refer to the following materials:

• Compaq Professional Workstation AP500 Reference Guide

• Adobe Acrobat documentation (Included on the DigiPath

CD-ROM)

• Hummingbird NFS documentation (Included on the DigiPath CD-ROM)

• Sony MO Disk Unit User Guide

• Adaptec AHA-2940Ultra / 2940Ultra Wide PCI-to-UltraSCSI

Host Adapter with SCSISelect User’s Guide

• Compaq P1100 Color Monitor User Guide

• AIT Autoloader Unit User Guide

• ARCServeIT Getting Started

XXX SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT THIS GUIDE

Windows NT related information

Microsoft provides users and administrators with several different resources to support the Windows NT environment. Some of these resources include books, web sites, and online Help. The following sections describe these sources and tell you how to find and use them.

Books

For additional information about Wi ndows NT, re fer to the following material s:

• NT Basics Chapter of the Xerox DigiPath Production Software User Guide

• Microsoft Windows NT Workstation Start Here

• Microsoft Windows NT Workstation Resource Kit

• Microsoft Windows NT User Guide, ve rsion 4.0

• Microsoft Windows NT Getting Started Guide, version 4.0

Windows NT Online Help

Windows NT Workstation includes extensive online Help for all aspects of the operating system. Most likely, this will be your primary source for information. Administrative procedures, from adding users and managing g roups to installing Windows printers, can be found in the online Help files. In addition, most applications also contain their own online Help, which is specific to the application.

To access online Help, select [Start: Help] from the Windows task bar. If you are looking for help wi thin a specific application, use the options availab l e fro m the Help me nu .

Windows NT Web site

Microsoft has a Windows NT Workstation World Wide Web site that contains the lat est Windows N T news and informat ion about upgrades. The URL for this site is:

http://www.microsoft.com/NTWorkstation/

SYSTEM ADMINISTRATOR GUIDE XXXI

ABOUT THIS GUIDE XEROX DIGIPATH PRODUCTION SOFTWARE

Getting Help online

This section describes the type of Help available online from the DigiPath system.

Using a Help menu

All DigiPath applications, with the exception of the Scan and Print application, provide a Help menu.

Select the Contents tab to browse for the desired topic in the Help system.

Select the Index tab to scroll an alphabetical index of Help topics.

Select the Find tab to ent er th e nam e of the d esired functio n and to search for all topics that pertain to that function.

Using Help in a dialog box

Most dialog boxes in the DigiPath system provide the standard Windows NT Help button [?] in dialog and message boxes. This button is displayed in the title bar of the dialog, next to the close button [X].

This button provides context-sensitive Help, so you can select it, then click in the dialog on the field or option for which you need Help. The Help window opens, displaying information for the specified field or option.

XXXII SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT THIS GUIDE

Ordering additional materials and supplies

DigiPath provides yo u with all the resour ces you ne ed to op erate and maintain the system. However, you may order additional materials or supplies.

To reorder the scanner registration documents or the training disks, or to order screen finder tools, refer to the Xerox supplies Resource Catalog (610P18158) or contact your Xerox representative.

To order cleaning supplies for the scanner, refer to the DocuImage 620S Preventative Maintenance Guide.

SYSTEM ADMINISTRATOR GUIDE XXXIII

ABOUT THIS GUIDE XEROX DIGIPATH PRODUCTION SOFTWARE

Obtaining additional support 0

This section describes where yo u can obt ain ad di tio nal D igiPa th support.

X-PRESS FAX 0

Customers can obtain additional DigiPath support documents, including solutions to common work process problems and hints and tips for enabling optimal use of the equipment, from Xerox C&TS Electronic Services.

Call X-PRESS at 1-800-979-9709 and request document number 256000 to receive a complete index of the DigiPath supporting documentation, along with complete instructions.

DigiPath FAQ Xerox web site

A DigiPath FAQ (Frequently Asked Questions) Xerox web site is available for customers. To access the FAQ, go to http://www.xerox.com from your web browser. Search on the word digipath, then select Xerox DigiPat h Production Sof tware to go to the main DigiPath area. Select the support option from the pull-down list. Then select FAQ on the support page.

XXXIV SYSTEM ADMINISTRATOR GUIDE

1. About DigiPath

This chapter provides a brief introduction to the DigiPath Production Software system.

Topics covered in this chapter include:

• a product overview

• a list of major capabilities of DigiPath ap plications

• features new to DigiPath 2.0

• how DigiPath 2.0 works

• supported work flows

• DigiPath networking

• instructions for powering up the DigiPath workstation platform

and hardware optio ns

• descriptions of hardware components, both required and optional

• descriptions of the required client platform

• descriptions of each software application included in your

DigiPath system

• descriptions of supported p r oduction print ers and print servers

• printer compatibility notes

• optical media compatibility information

• tape media compatibility information

• descriptions of various file formats you can create in DigiPath

• recommendations for protecting your DigiPath system from

virus contamination

SYSTEM ADMINISTRATOR GUIDE 1-1

ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

Product overview 1

The DigiPath Production Software (DigiPath) system is a network-based image capture and retrieval system that allows you to scan hardcopy documents to create electronic images; assemble images into documents (Ras ter Do cumen t O bjects, o r RDOs); edit and enhance documents; store, catalog, and retrieve RDOs and other documents in an Oracle database; and submit documents to a Xerox production publisher to produce high-quality output.

Major capabilities of DigiPath applications 1

Some of the major capabilities of DigiPath include:

• high-speed scanning of simplex (1-sided) and duplex (2-sided) hardcopy documents up to 17 x 11 inches

• the ability to scan at multiple resolutions, including 600, 400, 300, or 200 dpi (dots per inch)

• manipulation of a wide variety of image quality controls at scan time, adjusted for the destinatio n printer specified

• the ability to scale, crop, deskew, and despeckle images at scan time

• the ability to save scanned images as individual files or include the images in an electronic document called a Raster Document Objects (RDO)

• import of existing TIFF, PostScript, PDF, or RDO files into an RDO

• image editing and enhancement functions of files in an RDO

• the ability to include up to ten transparent or opaque TIFF

files on a single page of an RDO

• merge features that enable you to include TIFF or resizable fill images on a range of pages in an RDO

• export of TIFF or PostScript files from an RDO

• RDO formatting and structuring features, including the ability

to create and customize sections or chapters

• an RDO to PDF conversion utility which preserves the contents, format, and structur e of an RDO in a singl e PDF file

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XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT DIGIPATH

• production printing makeready func tions, including the ability to create signatures; apply highlight color; and add covers, page exceptions, and tab pages into a document

• the ability to format and di spla y 2-Up, 4- Up, 8-Up , and 16-Up RDOs using Document Scan and Makeready (DSM)

• support of a wide range of Xerox production printers and Windows printers

• copier applic ation (Scan and Print) that enables automated scan-to-production pr i nt without file storage

• print submission tool (Q uick Print) th at allows u sers to subm it PostScript, PCL, PDF, ASCII, RDO, or TIFF files with programmed job ticke ts to Xerox pr oduction printers from any Windows NT workstation

• ability to create a DigiPath workgroup using NT peer-to-peer capabilities and customized for optimal use with DigiPath

• electronically catalogued document storage (Document Library), with site-specific document attributes, when the DigiPath system includes the optional DigiPath database

• ability to include a remote file server in a DigiPath workgroup to enable electronically catalogued storage of non-DigiPath documents in the optional DigiPath database

• automated search and retrieval tools (Library Search) when the DigiPath system includes the optional DigiPath database

• batch processing tool (Bat ch Tool), enabling convenien t copy , move, and print operations, when the DigiPath system includes the opt i onal DigiPath database

• the ability to create and edit site-specific object attributes, to use with or instead of the attributes provided with DigiPath, when the system includes the optional DigiPath database

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ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

Features new to DigiPath 2.0 1

DigiPath 2.0 offers several enhancements over previous versions of DigiPath. Some of these enhancements are discussed in greater detail later in this guide, but the following summarizes the changes made for this version of DigiPath:

• Virtual cabinets allow you to divide your database into separate spaces (cabinets). You can open an object residing in a database cabinet from Document Scan and Makeready (DSM) and save a Raster Document Object (RDO) directly into a database cabinet; previous versions of DigiPath required users to interact with the Windows NT file system to include objects in the DigiPath database.

• Document Library Lite allows you to open and searc h for documents in the Windows NT file syste m. This applicat ion is crucial to proper management of the complex objects (RDOs) created in DigiPath.

NOTE: It is important that users of previous versions of DigiPath and Xerox Documents on Demand (XDOD) understand the differences between Document Library and Document Library Lite provided with DigiPath 2.0.

• PDF files can be imported into RDOs; if not conver ted to TIFF files, PDF files appear as “tagged” groups of pages in the DSM Structure window.

• PDF export for a range of pages allows you to create PDF files composed of a range of pages in an RDO or composed of a non-contiguo us selection of pages. Thi s feature is similar to how PostScript files can be created from the content of an RDO.

• Page level indexing within RDOs is now enabled. Using Optical Character Recognition (OCR) technology , this version of DigiPath can do a full-text search of an im a ge do cum en t.

• Section level headers, footers, and page numbers can now be specified within tags (sections) of an RDO. Page numbers can be specified to appear on all pages of the document or manual page numbers can be applied to specific pages. Page numbers can also be specified automatically for tags within an RDO.

• Use the mouse to drag headers, footers, and page numbers in the DSM View window.

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• Image editing featur es, incl ud in g the Transparent Mode option and the Invert operation, are now available in the DSM View window.

• Paper color and custom stock type (if applicable) are preserved when you set paper stock to 8.5 x 11 (A4) and select booklet signature, pamphlet signature, calendar signature, or N-Up as the job type.

• You can select the pref erred destination printer in Document Scan and Makeready. This allows you to program RDO features that are supported by a particular printer and prevents you from selecting a printer that does not support the features you select.

• 2-Up Flip Right is su pported for production printing. If duplex mode is enabled, the left portion of the back page of a 2-Up Flip Right document is flipped. This capability does not support RDOs containing PostScript or PDF files.

• You can now define a paper tray as an “Interposer” tray so stock from that tray does not go through the fuser and is not counted as a printed page. Define the Interposer stock by selecting the Direct Insert Page option from the Insert menu in Document Scan and Makeready.

• The enhanced guide option in DSM helps you align images on the pages of an RDO more easily.

• Printer, queue, and job status information for DocuSP-based printers can now be obtained at the workstation. Previously, this information was accessible only at the printer.

• Common job submis sion supports a quicker PostScrip t file submission.

• Common print path confli ct che ckin g pr ovides DigiPath with the ability to provide its own conflict messages.

• You can d ele te Decomposition jobs at the workstation us ing Decompositio n Ser vi ces, rather than at the DocuTech, in Windows NT Explorer, or in Document Library.

• Using OCR technology, you can search for documents by querying the content of do cuments in DigiPath cabi nets using either Library Search or Web Viewing and Submission.

• Production printing of 2-Up, 4-Up, 8-Up, and 16-Up (N-Up) jobs in Document Sc an and Makeready is now supported.

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ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

• Autofit during printing and scanning allows you to use content from multiple legacy documents and allows you to save production printing information into an RDO using the Autoscale function in the Job Ti cket .

• You can paste color and grayscale images and images with unsupported resolu ti on s from the Clipboard into a p ag e i n an RDO. The import functionality allows you to import color and grayscale images and TIFF images with unsupported resolutions into an RDO. Imported color images are converted to bla ck and white images.

• You can now submit multiple files to print as a single job from Quick Print and Document Library.

• You can use Optical Character Recognition (OCR) for automatic and batch d ocument indexing in Docum ent Library. The results of indexing an object can be stored as an attribute of the object, which allows you to perform a full text search on the content of an object.

• You can scroll up and down when dragging the first and last item in the Struct ure window when drag ging an image near the edge of the View window.

• Y ou can sca n hard copy documents on any Document Cen tre device and use the scanned image in an RDO.

• Document Scan and Makeready mow enables precise WYSIWIG tab stock viewing.

• You can import and catalog full color PDF an d PostScript documents in the Document Library database.

• Common PostScript generation enables applications to convert RDO to PostScript level 2 for printing.

• Using the Printer Administration, you can assign Network Agents to automa tically ret rieve jo bs from Do cuSP que ues or scan to file locations. The Network Agent queue works much like the Decomposition Services queue, but the output of the Network Agent queue is an RDO. Also, Network Agent doesn’t require Hummingbird NFS to set it up.

• Document Scan and Makeready now includes Undo and Redo functionality.

• You can now view unconverted PDF images in color.

• The Page Number Wizard allows you to choose if you want to

automatically update page numbers in a document or not using the Automatic or Manual Page Mode options in Document Properties.

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• The Annotate Text dialog box now contains Rotate and Opaque attribute options.

• You can now fuse merged images and/or merged fills using the Include Merge Items option in the Fuse dialog box.

• You can select whether to apply Scale, Frame/Fil l /Crop, Fuse, Move, and Merge Fill to All Pages, Front Pages only , or Back Pages only within the document.

DigiPath scanner 1

A new DigiPath scanner is available with DigiPath 2.0. The DigiPath scanner provides a new interface and an integrated Help system, and the docum ent handler capacity is 65 pages per minute.

For more information on the DigiPath scanner scanning application, refer to the X erox DigiPath prod uction Software U ser Guide.

For more information on the DigiPath scanner Scan and Print application, refer to the Xerox DigiPath Production Software User Guide.

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ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

How DigiPath works 1

DigiPath can work in any number of ways, and offers a wide range of makeready and print functions. This section describes all the ways DigiPath can create new digital images or use existing information, as well as the advantages it provi des for manipulating and storing that information efficiently and easily.

NOTE: Several examples of supported, end-to-end DigiPath

work flows are described in the following section.

Scanning 1

Hardcopy documents can be scanned into DigiPath using either of the optional scanners sold with the system. When you scan a document, it is converted into a video bit stream and stored electronically. The scanner software creates o ne CCITT G roup 4 compression TIFF file (Tagged Image File Format) for each scanned page.

Creating files 1

You can incorporate TIFF image files into raster document objects (RDO), us ing the Docume nt Scan and Make ready (DSM) software application. An RDO is a digital image file which you can view on the screen, save, edit, format, or print. You can include up to 10 images on one page of an RDO. There are a wide variety of features provided in DSM that enable you to prepare an RDO for printing, including creating tabs and changing the paper stock of specified pages.

DSM also includes se veral wizards to guide you through the RDO creation and makeready process.

Importing existing electronic files 1

You can import existing TIFF, PostScript, PDF, or other RDOs into an RDO using DSM. When you import a PostScript or PDF file, you can convert the file to a series of TIFF files or maintain the original format type.

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Editing image files 1

You can change the content of your electronic files using seve ral of the features found in DSM. You can crop, scale, or rotate images, as well as perform cut-and-paste, copy, invert, deskew, despeckle, ti le, frame, fill, and annotation functions on any TIFF in an RDO.

NOTE: These editing functions are not available for PostScript

or PDF images imported into an RDO, but not converted to TIFFs.

Simulating a copier 1

With the Scan and Prin t ap pl ic ati o n in Di g iP ath , you can use the scanner and an attached production printer just as you would use a copier. Place a hardcopy original in the scanner’s multi-sheet feeder and scan it; the hardcopy output can be retrieved from the defa ult printer for your DigiPath system . There is no digital file stored in the system when you use Scan and Print. There are several standard editing features provided in this application.

Submitting print jobs 1

You can submit print j obs from almost any DigiPath application. The most commonly used submissi on features are foun d in DSM and Quick Print.

If you have an RDO open in DSM, you can submit the RDO to print to the default printer or to any other attached printer, edit the production print job ticket, and save the programmed job ticket into the RDO file.

Using Quick Print, you can submit a print-ready file (a directory of TIFF files, RDO, PostScript, PDF, or HP/PCL file) to a DocuTech or DocuPrint Networ k Publisher. The print job file and the associated job ticket are sent to the print server that is attached to the designated production printe r.

Storing electronic files 1

With Document Library Lite, you can manage directories and a variety of electronic file types, including RDO, TIFF, PostScript, PDF, bitmap files, desktop publishin g files, spreadsheet files, an d web-ready files.

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ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

If your DigiPath system includes the optional Oracle database, you can import any of these file types (or objects) into database cabinets and assign attributes to the objects using Document Library. You can also store the objects on a local hard drive, a workstation in your NT network neighbo rhood, an optical disk, or a RAID.

Retrieving files from directories or cabinets 1

You can use the Search option in the Document Library Lite application to locate objects you stored in the NT file system.

If your DigiPath system includes the optional Oracle database, you can quickly retrieve one or more objects from the database cabinets using the Library Search application. This search tool enables you to use a simple, common word search string or to use the advanced features to search for objects with specific attributes.

Batch processing 1

If your DigiPath system includes the optional Oracle database, you also have access to Batch Tool, a simple batch processing application that al lows yo u to schedul e seve ral co mmo n type s of jobs for specific times. For example , you can sch edule your daily reports to print during the lunch hour, or you can move all newly-created RDOs to a single directory on the RAID at 12:00 AM, simply by scheduling a move operation using Bat ch Tool.

Administering your DigiPath system 1

If your DigiPath system includes the optional Oracle database, the Library Administration Tool is crucial for setting up, configuring, and administering your system, as well as for maintaining the integrity of your data. This tool allows advanced users (usually system administrators) to create and maintain user accounts and user groups, configure your workstation to work with other DigiPath workstations and remote file servers, defragment your database, and customize your site attributes.

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Supported work flows 1

DigiPath supports a wide range of wo rk en vir o nments. It provides function ality to any work en vironment where hi gh speed image capture, manipulation of images, and printing of image documents is essential. If you are currently a DocuTech user, DigiPath increases productivity to your printer by allowing you to scan and manipulate im ages on a PC wor kstatio n separ ate fr om the production printer. When you need to scan and store large numbers of documents, DigiPath offers a full range of file management capabilities, includin g optional database storage.

In general, your work environment dictates the extent to which you take advantage of the functionality in DigiPath.

The following list provides some examples of typical work flows. Using DigiPath, you can:

• Scan a hardcopy document, deskew the electronic images, group the images into sections of an RDO, apply tabs, and print the workbook on your Docu Tech 135.

• Import a PostSc ript file containing last month’s budgeting figures into an RDO (which converts the PostScript to TIFF on import), then add the figures for this mont h an d use Batch Tool to schedule the report to print on the DocuTech 6180 before tomorrow’s staff meeting.

• Scan several pages of a rare book us ing the scanne r’s image quality features to enhance the appearance of the resulting images, make an RDO, export the RDO as a PDF file, then upload the PDF file to your DigiPath Web Viewing and Submission server for use by a group of co-workers.

• Scan all the pages of a textbook, create an RDO, use the OCR indexing feature in DSM to catalog all the text, and store the RDO in a Document Library cabinet. When you search for the RDO using Library Search, you will be a ble to search on the textbook’s content.

• Import a PDF file from last year’s marketing seminar into an RDO (converting the PD F to TIFF on import ), then update the images and text to reflect the new marketing messages, and print new brochures on your DocuColor 40 for this year’s marketing seminar.

• Scan all the pages of a textbook, create an RDO, store the RDO in a Document Library cabinet that is shared with your DigiPath Web V i ewing and Sub mission server, and make the textbook available to the students in your class.

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ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

Understanding DigiPath networking 1

A DigiPath workstation uses ne tworking for a v ariety of purposes. Some of the functions DigiPath allows you to perform by communicating over a network include the following:

• production printing to a networked Xerox production printer

• accessing and modifying imported objects on a remote

workstation in a workgroup

• mounting UNIX drives to use Xerox products such as DocuJob Converte r and DocuSP Decomposit ion Services

DigiPath systems support Ethernet and Token Ring networks and use two main protocols for network communication: TCP/IP and IPX/SPX. Also, to enable the mounting of UNIX drives, the NFS protocol is used.

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Powering up the hardware and starting DigiPath 1

This section contains instructions for powering up the DigiPath workstation platform and hardware options.

It is very important you power up the hardware components in

the order presented below.

1. If there is a s canner attached to the Digi Path workstation, power up the scanner.

2. If there is a Windows printer attached to the DigiPath workstation, power up the printer.

3. If there is a Magneto-Optical Drive (MOD) attached to the DigiPath workstation, power up the MOD.

NOTE: If there is an optical disk in the MOD drive when the drive is powered up, the start-up time is shorter.

4. If there is a RAID attached to the DigiPath workstation, power up the RAID.

NOTE: Do not power off the RAID or if you have a UPS attached to the RAID at any time, unless you are moving the RAID to another workstation.

5. If there is an external tape drive attached to the DigiPath workstation, power up the tape drive.

6. Power up the monitor.

7. Power up the workstation processor (CPU).

8. Log in to the network.

9. To open the DigiPath applications, select [Start: Programs: Xerox DigiPath P roduction Sof tware: <select the appropriat e DigiPath application>] from the Windows desktop.

NOTE: All DigiPath applications are found in the DigiPath program group.

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ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

Ending the current DigiPath session 1

To protect files from unauthorized access, and to enable access to the network server, end your DigiPath session when yo u have finished using the system.

To end a DigiPath session:

1. Exit all DigiPath applications.

2. To exit Windows NT, select [Start: Shut Down] from the Windows desktop. A confirmation dialog box appears.

3. Choose the desired Shut Dow n option from the confirmation dialog box.

NOTE: For more information on th e Shut Down options, see

your Windows NT documentatio n.

4. Select [Yes].

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Hardware components 1

Table 1-1 lists the required hardware components for DigiPath.

Table 1-1. Required hardware components

Hardware component Description

Compaq Professional Workstation AP500

Compaq P1100 DigiPath Production Software supports the 21-inch color,

The DigiPath Production Software client platform. This system allows for the optimum performance and provides uniformity for service and installation.

high-resolution monitor.

Table 1-2 lists the optional hardware components available with DigiPath.

Table 1-2. Optional hardware components

Hardware component Description

Xerox DocuImage 620S A hig h res olu tion flatb ed sc ann er requir ed for high speed image

scanning. The scanner is fitted with a document handler or an

optional manual platen cover. DigiPath Scanner A Xerox color scanner that interfaces with a PC workstation. Sony Magneto-optical drive

(MOD)

Redundant Array of Independent Disks (RAID)

This is an optical storage device that allows for up to 5.2 GB of local

document storage and retrieval. Two MOD devices may be

connected to one DigiPath Production Software workstation.

This mass storage device (50, 100, or 150 GB approximately

capacity) allows for the largest capacity local storage. Two RAID

devices may be connected to one DigiPath Production Software

workstation. Sony AIT Autoloader tape drive This multi-tape drive is used for high capacity backup needs, such as

the RAID device.s Storage Dimensions 8mm tape

drive Local draft printers The Xerox DocuPrint N17, DocuPrint N32, and Docuprint N3225 are

Production printers One or more DocuTech or DocuPrint production printers with the

Token ring kit This optional NIC allows you to use the Token Ring network adapter

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This tape drive is used with the DocuTech Tape Tool for extended

storage DocuJob migration.

the local printers currently supported by the DigiPath Production

Software system.

associated print server are the production printers that are currently

supported by the DigiPath Production Software system.

in place of the integrated Ethernet NIC.

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Configuration of hardware 1

Figure 1-1 shows the DigiPath system with most of the possible hardware components, including the optional Web Viewing and Submission server.

NOTE: If your DigiPath system includes the Web Viewing and

Submission server, it is strongly recommended that you configure the system as shown below, with the MOD(s) and RAID attached to the server.

NOTE: Up to 2 RAIDs per system

RAID Optional

Hi-Cap Tape

Drive (optional)

Draft Printer (optional)

RAID (Optional)

8mm Tape Drive (optional)

MOD (optional, up to 2)

DocuImage 620S Scanner or DigiPath scanner (optional)

Document Management Station Makeready Station

Web Viewing and Submission Server

TCP/IP and/or IPX/SPX Network

Xerox Production Printer Xerox Print Server

Figure 1-1. DigiPath Hardware Configuration

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Client platform

The Compaq Professional W orkstation AP500 Model is the required PC platform for new installations of the DigiPath system. Table 1-3 identifies the minimum features provided by the AP500.

Table 1-3. Feature recommendations for the DigiPath PC platform

Feature Minimum System Recommendation

Processor 550MHZ Pentium III Expansion slots six total with five available: 1 PCI/ISA, 3 PCI, 1 ISA, and 1 AGP Memory 256 MB RAM Hard drive Two 9.1 GB hard drives Floppy drive 1.44 MB, 3.5-inch high-density diskette drive CD-ROM drive 32X IDE, internal CD-ROM drive Backup device Internal TR5 tape drive Input Enhanced 101 keyboard with a three-button mouse Network interface card Compaq Fast Ethernet Embedded Controller (NC3161) SCSI adapters PCI Ultra-SCSI controller board (included with the PC)

Adaptec PCI Ultra Wide controller board (for scanner or RAID) Modem 56k internal fax/modem Operating system Microsoft Windows NT 4.0 Workstation with service pack 5 Monitor P1100 21-inch high resolution color monitor Video adapter ELSA graphics controller

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ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

Software components 1

This section provides descriptions of most of the softwar e applications associat ed with DigiPath workstation configurations, including third party applications.

Table 1-4 shows which software applications are required or not available with a Document Scan and Makeready workstation, a Document Library workstation, or a Web Viewing and Submission server.

Table 1-4. DigiPath workstation makeready software

Document Scan & Makeready

Software applicat ion

Document Scan & Makeready required not available not available Scan Tool required not available not available

workstation

Document Library workstation

Web Viewing & Submission server

Image Editor required not available not available Scanner Support required not available not available Scan and Print required not available not available Quick Print required required required Printer Setup required required required Document Library Job Manager required required required Document Library optional required required DocuTech Tape Tool optional * optional optional Library Search optional required required Batch Tool optional required required Library Administration Tool optional required required Web Viewing & Submission not available not available required

Lite required required required

* DocuTech Tape Tool is optional with a Document Scan and Makeready workstation only if Document Library is installed.

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Table 1- 5 shows which third-party applications are requir ed or not available with a Document Scan and Makeready workstation, a Document Library workstation, or a Web Viewing and Submission server.

Table 1-5. Third party applications provided with DigiPath

Document Scan & Makeready

Software applicat ion

Adobe Acrobat required required required Hummingbird NFS optional optional optional DocuJob Converter optional opt ion al optional Enterprise Storage Manager optional optional optional Autologic StorageView optional optional op tion a l WFTPD Pro optional optional optional

workstation

Document Library workstation

Web Viewing & Submission server

ARCserveIT optional optional optional

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ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

DigiPath application overviews 1

This section provides descriptions of the DigiPath applications.

Document Scan and Makeready 1

Document Scan and Makeready is the application used for creating, editing, structuring, and building RDOs in DigiPath. Using one of the optional scanners with Document Scan and Makeready, users can scan original hardcopy documents into individual CCITT Group 4 TIFF files or create electronic documents (RDOs) f r om the TIFFs. Users can then edit and enhance the images in RDOs, and format, edit, and print RDOs.

You can import existing electronic do cuments (TIFF files, PostScript files, PDF files, or other RDOs) into an RDO, and export TIFF files, PDF files, RDO pages, or PostScript se gments for use with other desktop applications.

Features of Document Scan and Make ready allow users to:

• Edit, rotate, scale, crop, or enhance images in an RDO

• Arrange up to 10 images on an RDO page, including merge

items

• Format, organize, and number the pages of an RDO

• Format the RDO, including creating a header and footer

• View RDOs as they will appear in print, including accurate tab

display

• Perform makeready functions (defining Signature jobs, and applying covers, special pages, and paper stocks) for an RDO at the workstation, rather than at the printer

Scan and Print 1

The Scan and P rint applic ation is designed to support a standard scan-to-print work flow. When you use Scan and Print, the automatic document handler of the scanner, the scanner software, and the production print path are all brought together in one easy-to-use application. Only basic input scan settings and printing options for the job are available in Scan and Print.

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Quick Print 1

Quick Print is a separate applicati on for sub mitt in g production print jobs in any of the following file formats: PostScript, PCL, PDF, ASCII, or RDO. Quick Print also enables printing a directory of TIFF files.

With Quick Print, you can create and save new print job tickets as files, store the information with the print job, or use existing print job ticket files to specify print options.

Document Library 1

Document Library is a new applic ation used for database management. Previously, Document Library was used fo r both database management and file system management.

Document Library uses “cabinets” as virtual containers for documents and folders. This allows you to set up each ca binet in a logical tree hierarchy, much like directories are set up in Windows NT Explorer. You can have multiple cabinets on non-removable media.

Document Library Lite 1

Document Library Lite complements Document Library by allowing you to manage objects on the local workstation or on DigiPath peers. Similar to Windows NT Explorer, Document Library Lite p r ovides extensive file management capabilities, including copying, moving, deleting, and renaming objects in the DigiPath system.

NOTE: Document Library Lite treats RDOs as single objects, so all RDO file operations (move, copy, rename, delete) must be performed using Document Library L i te.

Library Search 1

Library Search is an application that allows you to search for documents in Document Library cabinets by querying the content of documents or the attribute values of the documents. You can define the search parameters for objects, then search mounted cabinets that reside on a vari ety of me dia. The attrib ute information for obje cts stor ed in DigiPath cabinets can be displayed in the L ibrary Search results list.

NOTE: Library Search cannot be used to se arch for obj ects t hat

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have not been imported into a cabinet in Document Library.

ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

Batch Tool 1

Batch Tool is a batch processing application that allows users to create a job request (batch job) to move or copy one or more electronic files at a specific date and time to a specific locatio n. Users can also schedule a print job, but only one object can be printed in one b atch print job. Ba tch processing is useful when copying, moving, or pr intin g larg e docu ment s imme diatel y would be inconvenie nt. A batch job is entered into a queue to be executed at a time when the system is less busy.

You can also use Batch Tool to import one or more objects into a Document Library cabinet at a scheduled date and time, or to export one or more objects from a cabinet back into the NT file system.

Library Administration T ool 1

The Library Administration Tool application enables a system administrator to perform the following functions: add and maintain cabinets, create and e dit attribute sets, edit attribu tes of existing cabinets, add and remove user s and groups, create workgroups for remote document storage, define the accessi ble storage areas for local and remote data, defragment cabinets, and set up the Document Conversio n Ser vi ce.

Only DigiPath systems that include a Web Viewing and Submission server will make use of the conversion service.

Scanner Support 1

The Scanner Support application allows users to perform system tests and maintenance procedures on the DocuImage 620S scanner. These procedures include, but are not limited to, scanner registration and document handler sensor cleaning. Scanner Support also maintains processing information about the scanner, as well as a fault history log.

NOTE: Scanner support is not included with DigiPath systems that do not have the optional DocuImage 620S scanner.

Job Manager 1

The Job Manager application allows users to manage jobs in the print queues for any DocuSP printer (version 1.3 or higher).

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Web Viewing and Submission 1

Web Viewing and Submission allows you to make objects on a server available to any person who has access to the World Wide Web (WWW). If the objects are RDO (created in Document Scan and Makeready), TIFF, PS, JPEG, GIF, TXT, or another image format supported by the browser or with a browser plug-in, Web Viewing and S ubmission enables viewing the documents on the web. Examples of file types supported by browser plug-ins are PDF (Adobe Acrobat file) and DOC (word processing program file).

If the objects are RDO, TIFF, PostScript, or PCL files, Web Viewing and Submission enables print job submission to any Xerox producti on printer supported in DigiPath.

NOTE: Configuring the Web Viewing and Submissi on server is

not discussed in this book. For additio nal information reg arding this DigiPath application, refer to the DigiPath Web Viewing and Submission Server Administrator Guide.

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ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

Third party applications 1

This section describes th e function of each thir d party application provided with DigiPath.

Adobe Acrobat 1

The Adobe Acrobat applicatio ns enabl e the conve rsion of R DOs to PDF files. Conversion utilities are available in Document Scan and Makeready, Document Library, and Web Viewing and Submission.

Hummingbird NFS 1

This software enables the connectivity necessary for DigiPath Production Software to communicate with other X erox products, such as DocuJob Converter, that require NFS on the client platform.

Enterprise Storage Manager 1

This software allows you to configur e , monit or, and troubleshoot the 100 GB RAID device.

Autologic StorageView 1

This software allows you to configur e , monit or, and troubleshoot the 150 GB RAID device.

WFTPD Pro 1

This Windows FTP software enables the connectivity between the DocuTech Tape Tool and the Remote File Drawers of a DocuTech Production Printer.

ARCserveIT 1

The ARCserveIT software suite is used for manually backing up the DEC HA730CU RAID device.

NOTE: When troubleshooting thir d-party software applications,

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all calls should be directed to Xerox Technical Support. Calls should not be placed to the software vendor, as their support lines may not be familiar with DigiPath software and its use of their application.

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT DIGIPATH

Supported production printers and print servers 1

NOTE: The production and Windows printers information

Printer Configuration/Revision Level DigiPath Application

provided in the tables below is correct at this writing. However, consult the latest CSRD (Customer Service Release Document) to get the most recent informat io n on sup por te d Digi P ath production and Windows printers.

Table 1-6 provides a list of the production printers and print servers supported for use with this version of DigiPath.

Table 1-6. Supported production printers

DocuTech 65 DocuSP 1.3 (TCP/IP)

DocuSP 1.3 (Netware) DocuSP 1.4 (TCP/IP) DocuSP 1.4 (Netware)

DocuTech 90 Network Server 1.4x (TCP/IP)

Network Server 1.4x (Netware)

DocuStation DP 301

DocuTech 135 Network Server 1.4x (TCP/IP)

DocuTech Publisher — 6135

Print Services 1.x (TCP/IP) DL, DSM, QP

Network Server 1.4x (Netware) NS+ 2.0 with patches #4, A & G (TCP/IP NS+ 2.1 with patches 2 & B (TCP/IP) NSPlus Server Series 1.1 (TCP/IP) DTNS-J 1.4.1, 1.5.0 (TCP/IP)

DocuSP 1.1 (TCP/IP) DocuSP 1.1 (Netware) DocuSP 1.2 (TCP/IP) DocuSP 1.2 (Netware) DocuSP 1.33 (TCP/IP) DocuSP 1.33 (Netware) DocuSP 1.4 (TCP/IP) DocuSP 1.4 (Netware) DocuSP 1.4-J (TCP/IP) DocuSP 1.4-J (Netware)

DL, DSM, WV&S, QP

DL, DSM, WV&S (DTNS-J not supported), QP

DL, DSM, WV&S (DocuSP 1.4-J not supported), QP

DocuTech Publisher — 6180

SYSTEM ADMINISTRATOR GUIDE 1-25

DocuSP 1.33 (TCP/IP) DocuSP 1.33 (Netware) DocuSP 1.4 (TCP/IP) DocuSP 1.4 (Netware) DocuSP 1.4-J (TCP/IP) DocuSP 1.4-J (Netware)

DL, DSM, WV&S (DocuSP, 1.4-J not supported), QP

ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

Table 1-6. Supported production printers

Printer Configuration/Revision Level DigiPath Application

DocuTech Publisher — 6100

DocuPrint DocuPrint 180 - NPS 7.0 (TCP/IP)

DocuPrint 180 Enterprise Printing System (Quantum)

DocuSP 1.33 (TCP/IP) DocuSP 1.33 (Netware) DocuSP 1.4 (TCP/IP) DocuSP 1.4 (Netware)

DocuPrint 180 - NPS 7.0 (Netware) DocuPrint 96 - NPS 7.0 (TCP/IP) DocuPrint 96 - NPS 7.0 (Netware) DocuPrint 4090 - NPS 1.6.1 (TCP/IP) DocuPrint 4090 - NPS 1.6.1 (Netware) DocuPrint 4890 - NPS 1.6.1 (TCP/IP) DocuPrint 4890 - NPS 1.6.1 (Netware) DocuPrint 4850 - NPS 1.6.1 (TCP/IP) DocuPrint 4850 - NPS 1.6.1 (Netware) DocuPrint 4050 - NPS 1.6.1 (TCP/IP) DocuPrint 4050 - NPS 1.6.1 (Netware) DocuPrint 4635 - NPS 7.0 (TCP/IP) DocuPrint 4635 - NPS 7.0 (Netware) DocuPrint 92C/600 - NPS 1.6.1 (TCP/IP) DocuPrint 92C/600 - NPS 1.6.1 (Netware)

DocuPrint 180 EPS - DocuSP (TCP/IP) DocuPrint 180 EP S - Docu SP (Ne tware)

DL, DSM, WV&S, QP

DocuColor 40 NSPlus Server Series 1.1 (TCP/IP) DL, DSM, WV&S, QP DocuColor 70/100 EFI DL, WV&S, QP Sfida 45/60 EFI DL, WV&S, QP DocuCentre 235,

265 Extended

Connectivity Print Job Manager (ECP-JM)

Xerox DocuJob Converter

none DL, DSM, WV&S, QP

EC PJM 1.3 DL, DSM, WV&S, QP

XDJC 2.1 DL, DSM, QP

1-26 SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT DIGIPATH

Supported Windows printers 1

Table 1-7 provides a list of the Windows printers supported for use with this version of DigiPath.

Ta ble 1-7. Supported Windows printers

Printer Print Driver

Xerox DocuPrint N32 HP LaserJet 5si MX PCL driver Xerox DocuColor 40 with Fiery

print server Xerox 4517 Xero x 451 7 PCL dri ve r Hewlett-Packard 4V or 4MV HP LaserJet 4V or 4MV PCL driver

Fiery PostScript driver

SYSTEM ADMINISTRATOR GUIDE 1-27

ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

Printer compatibility notes 1

This section describes compatibility issu es regarding using DigiPath software with several Xerox printers.

DocuColor 40 with Fiery ZX40 1

You cannot print an RDO via this print path. Only the Windows print path and Windows job ticketing options

are available.

DocuColor 40 with Network Server Series 1.X 1

The production print path is available but you cannot open the associated job ticket.

DocuTech 135 with Network Server Series 1.X 1

The production print path is available with all associated job ticket options.

Extended Connectivity - Print Job Manager 1

You cannot print an RDO via this print path. Only the Windows print path and Windows job ticketing options

are available.

1-28 SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT DIGIPATH

DocuTech 61XX with DocuSP 1.3 and later 1

Table 1-8 lists the features that are not available via the DigiPath production print job ticket, but are supported by the DocuTech 61XX production printer with DocuSP 1.3 and later. You can still use these features by performing the workarounds provided in the table.

Table 1-8. Workarounds for DocuTech 61XX features

Feature Workaround

Page Range upper limit of 65,000 pages

Unspecified value job ticket parameters

Media weight selection For DigiPath print jobs requiring a special media weight, you may enter this

Signature Booklet Maker (SBM)

Custom Ordered Stock For DigiPath print jobs requiring a custom stock, send the print job to a

To submit DigiPath print jobs exceeding 9999 pages, send the job from the DigiPath workstation in segments.

DigiPath currently specifies all values in job tickets.

information in the Special Instructions field of the Job Notes tab in the production print job ticket. Send the print job to a DocuSP hold queue, then program the media weight selection at the DocuSP server.

For DigiPath print jobs requiring the SBM, send the print job to a DocuSP hold queue, then program the SBM selection at the DocuSP server.

DocuSP hold queue, then program the stock selection at the DocuSP server.

SYSTEM ADMINISTRATOR GUIDE 1-29

ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

Optical media co m p a tibility informatio n 1

Table 1-9 describes the ability of DigiPath to interact with information stored on optical media previously supported by Xerox products.

Table 1-9. Optical media compatibility

Optical Drive MOD Platter Capacity Can read from platter Can write to platter

Sony 650 MByte 650 MByte yes yes Sony 1.3 GByte 650 MByte yes yes Sony 1.3 GByte 1.3 GByte yes yes Pinnacle 1.3 GByte 650 MByte yes yes Pinnacle 1.3 GByte 1.3 GByte yes yes Sony 2.6 GByte 650 MByte yes no Sony 2.6 GByte 1.3 GByte yes yes Sony 2.6 GByte 2.6 GByte yes yes

1-30 SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT DIGIPATH

Tape media compatibility information 1

Table 1-10 lists the ability of the DocuT ech Tape Tool offered with DigiPath to interact with information stored on tape media previously supported by Xerox products.

Table 1-10. Tape media compatibility

Can read from

Xerox Legacy Product Tape Drive

DocuTech Extended Storage (DES)

DocuT ech Offline File Storage (DTOFS)

DocuTech Internal tape drive Exabyte model 98K27531C yes yes

Exabyte model 98K27531C yes yes

tape

Can write to tape

SYSTEM ADMINISTRATOR GUIDE 1-31

ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

File formats 1

Table 1-11 provides a list of the main file formats you can create using DigiPath. For each file format, the following information is provided:

• a description of the file type

• the DigiPath application used to create the file type

• examples of other applications that can use this file type

NOTE: For information on using DigiPa th applications to create

additional file formats to improve your work flow, refer to the “Creating settings and templates files” chapter of the Xerox

DigiPath Production Software User Guide. File formats discussed include .SCS, .IQS, .RDT, .XJT, .QRY,

and .QRS.

Table 1-11. File formats and descriptions

File format Description

*.TIF (T agged Image File

Format)

*.RDO (Raster Document

Object)

*.PDF (Portable

Document Format) *.PS

(PostScript)

This is a universal image file format type. When a TIFF file is created with the DocuImage 620S scanner, the file is in a CCITT Group 4 compressed format, with a single-strip scheme. In Document Scan and Makeready, you can import and export a compressed, Pack Bits, or uncompressed CCITT Group 4 singlestrip TIFF file.

This is a PostScript wrapper containing the structuring and formatting information for the TIFF, PostScript, and RDO files in the object. This file is proprietary to the DigiPath Document Scan and Makeready application. When you create an RDO, a .CON directory is created as well, with the same name as the RDO. The .CON directory contains the actual files that make up the object and the RDO contains links to the files in the .CON directory. The RDO also contains the formatting instructions for the document.

This is an Adobe Acrobat file. You can use Document Scan and Makeready, Document Library, and Web Viewing and Submission to create a PDF file from an existing RDO or part of an RDO.

This is a PostScript file. You can use Document Scan and Makeready to create a Postscript file from an existing RDO or part of an RDO.

1-32 SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT DIGIPATH

Naming conventions for DigiPath objects 1

DigiPath uses file name ext ensions ( an exte nsio n is th e part of a file name appearing after the period [or dot]) to help identify objects. The default extension for objects created in Document Scan and Makeready is RDO.

NOTE: To ensure that DigiPath objects are managed correctly

in Document Library, Document Library Lite, and the DigiPath database, it is strongly recommended that you always use the RDO extension when creating objects in Document Scan and Makeready.

DigiPath supports the use of long file names, up to 254 characters, consisting of symbols, letters, and numbers. Some character restrictions apply to all objects created and stored in DigiPath. Table 1-12 lists characters that are not recognized in an object name.

NOTE: DigiPath reserves two characters for database identification.

Table 1-12. Invalid characters in

object names

Keyboard Character Character Name

< > angle brackets \ back slash :colon ,comma = equal sign ? question mark “ quotation marks ; semicolon /slash [ ] square brackets | vertical slash *asterisk

Leading and trailing spaces are ignored and removed from a file name, and trailing periods (.) are also removed.

SYSTEM ADMINISTRATOR GUIDE 1-33

ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

The following file names are reserved by the system and cannot be used to name files of any type:

• CON

• AUX

• PRN

• LPT1

• LPT2

• LPT3

• COM1

• COM2

• COM3

• COM4

• NUL

Using file names containing spaces in DigiPath 1

DigiPath functionality supports the use of file names containing spaces.

The following are important guidelines for creating, copying, moving, or renami ng DigiPath objects w hose file names conta i n spaces:

• If you copy, move, or rename these objects using the commands in Document L ibrary Lite, includ e quotation marks around the file names in the From or T o text boxes within the respective dialog boxes.

• You should not have any problems when moving or copying these objects using drag and drop.

1-34 SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE ABOUT DIGIPATH

Virus protection recommendations 1

This section describes the recommended procedures for protecting your DigiPath system from virus contamination.

Protecting DigiPath from virus contamination 1

Xerox takes special precautions to ensure the software is shipped free from computer virus contamination. It is strongly recommended that you invest in a virus detection software application to continue to protect your DigiPath system from viruses.

Computer viruses are best det ected by virus de tection and control application software that is accepted by the PC industry.

Some of the virus detection and control applications available to, and widely-used by, the PC industry inclu de:

• Norton Anti-Virus by Symantec

• VirusScan NT by Network Associates, Inc.

NOTE: To ensure maximum protection from new viruses, update or upgrade your virus detection software frequently.

It is strongly recommended that you follow these guidelines to keep your DigiPath system decontaminated :

• On a regular basis (at least weekly), run virus detection software on all DigiPath workstations.

• In the event yo u find a virus on a DigiPath w orkstati on, do not remove the virus. Instead, cancel the virus detection, then back up the entire hard drive.

NOTE: This is to protect your data in the event of corruption during the course of the virus removal.

You c an then remove the virus using the procedures supplied with your virus protection softw are.

SYSTEM ADMINISTRATOR GUIDE 1-35

ABOUT DIGIPATH XEROX DIGIPATH PRODUCTION SOFTWARE

1-36 SYSTEM ADMINISTRATOR GUIDE

2. Setting up a DigiPath System

This chapter contains a list of the tasks you must perform after installing the DigiPath system. These tasks should be performed in the order in which they are presented in this chapter.

This chapter assumes that a Xerox representative has performed the ins tallation of all hardware and software necessary to run the DigiPath system.

SYSTEM ADMINISTRATOR GUIDE 2-1

SETTING UP A DIGIPATH SYSTEM XEROX DIGIPATH PRODUCTION SOFTWARE

Creating user accounts 2

The Users utility allows you to create, modify, and delete user accounts for users accessing Document Library applications. User accounts must be activated to allow the user to access Document Library applications from a local workstation only, or web access.

For information on creating user accounts, refer to Chapter 6, System administration.

2-2 SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE SETTING UP A DIGIPATH SYSTEM

Creating group accounts 2

The Users utility allows you to create, modify, and delete group accounts. User group accounts define a group of users. When creating a new cabinet, you can assign read, write, and administrator rights to various users and user groups. When many users need to access a specific cabinet, it is quicker to assign user access rights to that cabinet if the users are all members of the same group.

For information on creating group accounts, refer to Chapter 6, System administration.

SYSTEM ADMINISTRATOR GUIDE 2-3

SETTING UP A DIGIPATH SYSTEM XEROX DIGIPATH PRODUCTION SOFTWARE

Setting the database location 2

The System utility is used to specify on which lo cal drive the cabinet database is stored.

The database stores information such as:

• cabinet name

• description of the cabinet

• attributes and attribute sets

• location of the cabinet

• documents

For information on setting the dat abase location, refer to Chapter 6, System administration.

2-4 SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE SETTING UP A DIGIPATH SYSTEM

Setting the cabinet creation location for local users 2

The System utility is used to set up and modify drives on which local users can create cabinets. By default, users have the ability to create cabinets on all local drives.

For information on setting the cabinet creation location for local users, refer to Chapter 6, System administration.

SYSTEM ADMINISTRATOR GUIDE 2-5

SETTING UP A DIGIPATH SYSTEM XEROX DIGIPATH PRODUCTION SOFTWARE

Creating cabinets 2

The Cabinet utility in the Library Administration Tool allows you to manage cabinets, including:

• adding a cabin et

• defining the properties and attributes of a cabinet

• deleting a cabinet

• purging the contents of a cabinet

When you create a cabinet, the access rights you define are critical. If you do not assign Read or Write permissions for ot her users of the object in the cabinet, those users will not be able to view the cabinet when they use Document Library.

By default, newly created cabinets are not shared. For more information on sharing cabinets, refer to the User’s Guide.

For more information on sharing cabinets, refer to the Users Guide.

For information on creating cabinets, refer to Chapter 7, Managing cabinets.

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XEROX DIGIPATH PRODUCTION SOFTWARE SETTING UP A DIGIPATH SYSTEM

Creating new attributes, attribute groups, and attribute sets 2

Use the Attributes utility to:

• create new custom attributes

• modify existing attributes

• delete attributes

• create user defined groups

• create new attribute sets

You can create up to four additional user defined groups for organizing attributes.

Attribute sets are applied to cabinets when they are created. Attribute sets allow you to apply the same attribute and attribute group to several cabine ts. By doing so, you ca n easily cr eate the same properties for several cabinets.

For information on creating new att r ibutes, attribute groups, and attribute sets, refer to Chapter 8, Defining attribute sets.

SYSTEM ADMINISTRATOR GUIDE 2-7

SETTING UP A DIGIPATH SYSTEM XEROX DIGIPATH PRODUCTION SOFTWARE

Scheduling the Document Conversion Service 2

The Document Conve rsion Service pr ovides a backgr ound batch utility for conv erting documents in Document Library cabinets. You will need to verify that the Document Conversion Servic e is installed and started on the workstation and the Web Viewing and Submission server, specify the login for the Docume nt Conversion Service, and schedule a time period and priority for converting the documents.

For information on scheduling the Document Conversion Service, refer to Chapter 6, System administration.

2-8 SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE SETTING UP A DIGIPATH SYSTEM

Setting up remote access 2

The Workgroup utility in the Library Administration Tool allows you to add and remove access to cabinets stored on host workstations (remote machines). When access to host workstations is configured, local users can access shared cabinets on those host workstations.

For information on setting up remote access, refer to Chapter 6, System administration.

SYSTEM ADMINISTRATOR GUIDE 2-9

SETTING UP A DIGIPATH SYSTEM XEROX DIGIPATH PRODUCTION SOFTWARE

2-10 SYSTEM ADMINISTRATOR GUIDE

3. Windows NT and network

configurations

This chapter describes some of the Windows NT functions and network configurations used with DigiPath.

Topics covered in this chapter include:

• a brief description of some of the basic Windows NT procedures you may need to perform

• instructions for shutting down the Makeready workstation

• instructions for updating the Emergency Repair Disk

• a description of the Hummingbird products included on the

DigiPath software CD-ROM and instructions to configure them for use with Digipath

• instructions for configuring the DocuSP decomposition service

• using the Windows NT Event Viewer

NOTE: You are strongly advised to obtain a de dicated W indows NT 4.0 Administration Guide.

SYSTEM ADMINISTRATOR GUIDE 3-1

WINDOWS NT AND NETWORK CONFIGURATIONS XEROX DIGIPATH PRODUCTION SOFTWARE

Understanding and using Windows NT 3

This guide assumes you have a working knowledge of the Windows NT Workstation 4.0 operating system and does not contain basic Windows NT procedures unless they are part of a DigiPath-specific procedure.

Performing basic Windows NT administrative functions 3

NOTE: This section does not provide the instructions for

performing the basic Windows NT administrative functions. Refer to your Windows NT documentation for more information.

In addition to the DigiPath-specific administrative functions you will perform, you may also have to know how to perform common Windows NT administrative functions such as the following:

Creating shortcuts 3

You can create a shortcut to an application or file so you can open it directly from the Windows NT desktop.

Adding Windows printers 3

To add a local Windows printer, refer to the printer kit instructio ns that is packaged with your printer.

Adding and configuring users and groups 3

You can use the User Manager tool, which is accessed by selecting [Start: Programs: Administrative Tools: User Manager] from the Windows task bar, to add, delete, and configure users and groups for the workstation.

NOTE: If you do not want to use a password for a specific user account, leave both of the password fields blank.

Setting up shared folders, files, and printers 3

Windows NT allows you to set up shared folders, files, and printers that can be accessed from other Windows NT workstations.

NOTE: The Document Library Lite application can also be used

3-2 SYSTEM ADMINISTRATOR GUIDE

to set up shared folders, files, and printers.

XEROX DIGIPATH PRODUCTION SOFTWARE WINDOWS NT AND NETWORK CONFIGURATIONS

Setting up and starting Windows NT services 3

Using the Services icon in the Control Panel, you can specify the start-up properties for services and also start or stop them.

DigiPath 2.0 uses the following services:

• Auth Service

• Remote Print Service

• DigiPath Batch Serv er

• NobleNet Portmapper

• DigiPath Document Library Server

• Visual Recall Application Server

• Document Conversion Service

• OracleOraHome81TNSListener

• OracleServiceORCL

• IIS Admin Service

• World Wide Web Publishing Service

Adding or removing network services 3

From the Network icon in the Control Panel, you can add, remove, or change the properties for network services on the workstation.

SYSTEM ADMINISTRATOR GUIDE 3-3

WINDOWS NT AND NETWORK CONFIGURATIONS XEROX DIGIPATH PRODUCTION SOFTWARE

Preparing to shut down the Makeready workstation 3

For the most part, shutting down the Makeready workstation is the same as shutting down any other Windows NT workstation. However, because of the Document Library cabinet system and the ability to access the Document Library cabinets from a remote workstation, there are some precautions you need to take before shutting down and powering off a Makeready workstation.

The most important thing to do before shutting down a Makeready workstation is make sure no one e lse is connected to the workstation and possibly using local cabinets. If you shut down the workstation while someone is remotely accessing and using local cabinets, the remote user could lose data and experience problems with their workstation.

CAUTION

If you shut down the Makeready workstation and receive a message such as “still connected to a user; do you want to disconnect?,” select [No]. To properly shut down the local workstation and avoi d problems with the remote workstati on, you must have the connected user exit the application that is accessing the cabinet system and then you must d is conn ect th e remote workstation from the local workstation.

The following sections describe how to check for connected users, notify them that the workstation is going to be shut down, and then disconnect them from the remote workstation.

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XEROX DIGIPATH PRODUCTION SOFTWARE WINDOWS NT AND NETWORK CONFIGURATIONS

Checking for connected users 3

To check t o see if any users are connected to the workstation:

1. Select [Start: Settings: Control Panel] from the Windows desktop. The Control Panel opens.

2. Double-click on the Server icon. The Server dialog box opens.

3. Select [Users]. The User Sessions dialog box opens. See Figure 3-1.

Figure 3-1. User Sessions dialog box

If any users are connected to the workstation, the name of their host machine and other details are listed in the top list box. The resour ces they are using on the workstation are listed in the lower list box.

4. If no other machine i s co nn ecte d to the workstation, t hen it is safe to shut down the system. Otherwise, continue with “Notifying users connected to the workstation” on page 3-6.

To shut do wn the workstation, refer to “Ending the current DigiPath session” on page 1-14.

5. Select [Close] to close the User Sessions dialog box.

6. Select [OK] to close the Server dialog box.

7. Select [File: Close] to close the Cont rol Panel.

SYSTEM ADMINISTRATOR GUIDE 3-5

WINDOWS NT AND NETWORK CONFIGURATIONS XEROX DIGIPATH PRODUCTION SOFTWARE

Notifying users connected to the workstation 3

To notify any users connected t o the wor kstation that they should

close any files or applications they are currently using on the workstation and disconnect from the workstation:

1. Select [Start: Programs: Command Prompt] from the Windows desktop. The Command Prompt windows opens.

2. At the prompt, type the following command:

net send <destination> <message>

NOTE: The <destination> is either the name of the connected computer or an asterisk (*), which sends th e message to every computer within the current workgroup. The <message> should tell the user or users to close any applications or files they may have open on the workstation.

3. Press <Enter> to send the message to the specified destination.

4. Close the Command Prompt window.

3-6 SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE WINDOWS NT AND NETWORK CONFIGURATIONS

Disconnecting users connected to the remote workstation 3

After connected users have notified you that they have

disconnected, or after giving the users a reasonable amount of time (10 minutes or so) to save any files and disconnect from the database, disconnect the remote workstation by completing the following:

1. Select [Start: Settings: Control Panel] from the Windows desktop. The Control Panel opens.

2. Double-click on the Server icon. The Server dialog box opens.

3. Select [Users]. The User Sessions dialog box opens. If any users are connected to the workstation, the name of

their host machine and other details are listed in the top list box. The resour ces they are using on the workstation are listed in the lower list box.

4. Select [Disconnect All] to disconn ect al l use rs connecte d to the workstation.

5. Select [Yes] from the confirmation message box that opens. Any connected users are disconnected from the local

workstation. It is now safe to shut down the Makeready workstation.

6. Select [Close] to close the User Sessions dialog box.

7. Select [OK] to close the Server dialog box.

8. Select [File: Close] to close the Cont rol Panel. To shut do wn the workstation, refer to “Ending the current

DigiPath session” on page 1-14.

SYSTEM ADMINISTRATOR GUIDE 3-7

WINDOWS NT AND NETWORK CONFIGURATIONS XEROX DIGIPATH PRODUCTION SOFTWARE

Updating the Emergency Repair Disk 3

When DigiPath Production Soft ware was installed, the Emergency Repair Disk was updated to reflect the most recent configuration. You may need to occasionally update the Emergency Repair Disk again if you make changes to the DigiPath workstation configuration such as the following:

• Add, delete, or change user accounts and u ser informa tion or configuration

• Install new software or hardware

• Change or remove network drive mappings

To update the Emergency Repair Disk for a DigiPath

workstation:

1. Locate the Emergency Repair Disk for the workstation and have it ready for use.

2. Select [Start: Run] from the Windows desktop to open the Run dialog box.

3. Type rdisk in the Open text box and select [OK]. The Repair Disk Utility dialog box opens.

4. Select [Update Repair Info] and then select [Yes] to confirm updating the information.

Window NT saves the current configuration information for the workstation. The process may take several minutes.

5. When prompted, select [Yes] to create an Emergency R epair Disk.

6. When prompted, insert the Emergency Repair Disk into the floppy drive and select [Yes]. Then select [OK].

The Emergency Repair Disk is refo rmatted and then upd ated with the new repair information. This process may take several minutes.

7. Select [OK] at the message informing you that the repair information contains security sensitive da ta.

8. When the Emergency Repair Disk update is completed, select [Exit] to close and exit the Repair Disk Utility.

9. Eject the Emergency Repair Disk and place it in a secure storage area.

3-8 SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE WINDOWS NT AND NETWORK CONFIGURATIONS

Using Hummingbird NFS products with DigiPath 3

Along with the software, the documentation for both Hummingbird NFS Maestro and Server is provided on the DigiPath software CD-ROM. Table 3- 1 lists the available PDF document files and their location on the DigiPath software CD-ROM.

Table 3-1. Hummingbird NFS documentation on CD-ROM

Document Title CD-ROM Location and File Name

NFS Maestro - Client User’s Guide <CD-ROM drive>:\nfs\maestro\nfsma32.pdf Host Explorer User’s Guide <CD-ROM drive>:\nfs\maestro\heuser32.pdf NFS Maestro Server for Windows NT <CD-ROM drive>:\nfs\server\nfssrv.pdf Hummingbird Basic Language Guide <CD-ROM drive>:\nfs\maestro\hbasic.pdf Hummingbird Applications Guide <CD-ROM drive>:\nfs\maestro\hbapps.pdf

SYSTEM ADMINISTRATOR GUIDE 3-9

WINDOWS NT AND NETWORK CONFIGURATIONS XEROX DIGIPATH PRODUCTION SOFTWARE

Using Hummingbird to mount UNIX hosts 3

The following procedure provides instructions for mounting a UNIX host from a DigiPath workstation. By doing this, you can use UNIX-based Xerox products s uch as DocuJob Converter and DocuSP Decompos it io n Ser v i ces.

NOTE: This section does not provide instructions for configuring

DocuJob Converter to use the Hummingbird authentication daemon. Refer to the documentation provided with that product for more information. The procedure to configure the DocuSP Decomposition Service follows this section.

To mount a UNIX host from a DigiPa th workstation:

1. From the DigiPath workstation, log in as the administrator.

NOTE: If the installation site is running DNS, then go to step

2. Add UNIX hosts using the following procedure: a. Select [Start: Programs: NFS Maestro: Accessories: Host

Editor] from the Wind ows desktop. The H ost Editor open s. b. Select the [+] button. c. Enter the IP address of the host (a DJC or DocuSP

server, for example) to which you are connecting. d. Select [Add Name]. e. Enter the name of the machine you are connecting to and

select [OK]. f. Select [OK]. g. Select [File: Exit] to exit the Host Editor application. h. Select [Yes] to save the changes to Hosts.

3. Connect to the UNIX server. a. Select [Start: Programs: NFS Maestro: NFS Network

Access]. The NFS Network Access dialog box opens. b. Select the [Register] tab. c. Enter the user name and password for the account that

you created on the host.

NOTE: The Username and Password must be identical

3-10 SYSTEM ADMINISTRATOR GUIDE

to the Username and Password of the host account.

These items are case sensitive.

d. Select [Register].

XEROX DIGIPATH PRODUCTION SOFTWARE WINDOWS NT AND NETWORK CONFIGURATIONS

e. Select [OK] to confirm. f. Select the [Connect] tab.

The next available drive is displayed in the Drive field. Y ou

can select any available drive. g. In the Network Path text box, enter th e netw ork path. U se

the following syntax:

\\<host name>\ /<expo rt ed _di r ect or y_n am e>

NOTE: If you do not remember the complete path to the

exported directory, select [Browse]. In the Browse Network Connection di alog, locate the makeready host and double-click on it to expand it. Select the share point related to the exported direct ory , the n select [OK]. The comple te path of the exported dire ctory will be displayed in the N etwork Path text box.

h. Mark the check box for [Permanent] to ensure the

connection is reestablished when the system is restarted

or the user logs out of Windows NT. i. Select [Connect]. j. In the HCLNet confirmation dial og that opens, confi rm t he

network mapping by selecting [OK]. k. Select [File: Exit].

The DigiPath workstation is now connected to the proper

directory on the UNIX server. The directory should be

visible and accessible through Windows NT Explorer and

DigiPath software applications as a network drive.

SYSTEM ADMINISTRATOR GUIDE 3-11

WINDOWS NT AND NETWORK CONFIGURATIONS XEROX DIGIPATH PRODUCTION SOFTWARE

Configuring the DocuSP Decomposition Service 3

Before a DigiPath workstation can be used to submit jobs to the Decomposition Service, both the DocuSP server and the DigiPath workstat ion must be con figured to d irect the output from the Decomposition Service directly back to the DigiPath workstation. Hummingbird NFS Maestro Server software must be configured as detailed in the previous section, “Using Hummingbird to mount UNIX hosts,” to accomplish this task.

At the DigiPath workstation, perform the following tasks:

1. If necessary, define a directory where the decomposed jobs

will be automatically downloaded (the decomp directory). Use Document Library Lite to create a Decomp download directory on the DigiPath workst ation local hard drive.

For example: <DigiPath directory>:\digipath\decomp

NOTE: Note the location and name of this directory. The directory name is case-sensitive.

2. If necessary, open Document Library Lite by selecting [Start: Programs: DigiPath Production Software: Document Library Lite] from the Windows desktop.

3. Select [File: Search]. The Search dialog box opens.

4. Enter Exports in the Search For field.

5. Enter the drive where the Maestro server software is installed.

6. Select [OK]. The Search Results dialog box opens.

7. Highlight the Exports file a nd select [File: Run]. The Run dialog box opens.

8. Type notepad then <space> in front of the displayed file name. Select [OK].

9. Scroll to the bottom and enter the defined decomp directory from step 1.

10.Select [File: Exit] and select [Yes] to save the changes.

3-12 SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE WINDOWS NT AND NETWORK CONFIGURATIONS

11. Select [File: Exit] to close Document Library Lite.

12.Select [Start: Programs: NFS Maestro Server: NFS Maestro Server Status] from th e W ind ow s d eskt op . The N F S Ma est ro Server for Windows NT Server Status dialog box opens.

13.Select [Exports]. The Current Exports dialog box opens.

14.Select [Reload].

15.Select [OK] to confirm reload.

16.Select [Close] to close the Current Exports dialog box.

17.Select [Close] to close the NFS Maestro Server for Windows NT Server Status d i alog box.

18.Select [Start: Settings: Control Panel]. The Control Panel opens.

19.Double-click on the [HCL NFS Server] icon. The NFS Maestro Server for Windows NT Configuration dialog box opens.

20.Under the Configure tab: a. Select [NT Style] as the Attribute/Permissions parameter. b. Enter administrator in the NT User Name for

Non-Mapped fiel d.

21.Select [Apply].

22.Select [OK] to exit the dialog.

23.Select [File: Close] to close the Control Panel.

Information for the DocuSP administrator 3

Supply the following information to the DocuSP System

Administrator to set up the Decom position Service q ueue:

1. Log in as a DocuSP superuser.

2. Create a decomposition service queue using the following steps:

a. Specify a queue name of <dgphost>decomp where

<dgphost> is the host name of your DigiPath workstation.

b. Specify a queue destinat io n of save as an override

parameter for the jobs it receives.

c. Specify a save location of /var/spool/<dgphost> where

<dgphost> is the host name of your DigiPath workstation.

SYSTEM ADMINISTRATOR GUIDE 3-13

WINDOWS NT AND NETWORK CONFIGURATIONS XEROX DIGIPATH PRODUCTION SOFTWARE

3. NFS-mount the save location directory (in step 2c) onto the directory you exported on the DigiPath workstation. In a DocuSP command tool, type the following command:

mount <dgphost>:/<drive>/<dir> /var/spool/<dgphost>

where

• <dgphost> is the host name of your DigiPath workstation,

• <drive> is the drive letter of the decomp output directory

created on the DigiPath workstation, and

• <dir> is the full pat h of the decomp outp ut dire ctory on the

DigiPath workstation.

NOTE: All of the above variables are case-sensitive.

For example, if your Digi Path workstation ho st name is DGP1 and you exported the directory C:\DigiPath\Decomp, the command should be:

mount DGP1:/c/DigiPath/Decomp /var/spool/DGP1

4. You can make this NFS mount point permanent using the vfstab command .

NOTE: If you choose not to make this mount point pe rmanent, a reboot of the DocuSP server causes the mount point to be lost, and the mount command will need to be executed again.

This completes the configuration of the DocuSP server and the DigiPath workstation. You can now submit jobs to the DocuSP Decomposition q ueue and the output w ill b e wr i tte n b ack t o your DigiPath workstation into the directory you defined.

3-14 SYSTEM ADMINISTRATOR GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE WINDOWS NT AND NETWORK CONFIGURATIONS

Windows NT event log management 3

Use the Windows NT Event Viewer to view the Windows NT event logs.

NOTE: For more information on reading and interpreting the

event log, refer to your Windows NT documentation.

Table 3-2 lists and describes the three types of events.

Table 3-2. Types of events

Event Description

Application Collects messages from Windows NT applications. Security Tracks success and failure audits. System Records errors, warnings, and information events of the

system.

Table 3-3 provides the NT log fi les to which DigiPath w rites even t data.

Ta ble 3-3. NT log files

Log file Log file path

Application log c:\winnt\system32\config\AppEvent.Evt Security log c:\winnt\system32\config\SecEvent.Evt System log c:\winnt\system32\config\SysEvent.Evt

SYSTEM ADMINISTRATOR GUIDE 3-15

WINDOWS NT AND NETWORK CONFIGURATIONS XEROX DIGIPATH PRODUCTION SOFTWARE

To access the Event Viewer:

1. Select [Start: Programs: Administrative Tools (Common): Event Viewer] from the Windows desktop. The Event Viewer dialog box opens.

2. Select one of the following options in Table 3-4 to view the different event logs, if appropriate.

Table 3-4. Viewing the event logs

Event Log Do this:

Application Log Select [Log: Application] from the Event Viewer menu

bar.

Security Log Select [Log: Security] from the Event Viewer menu

bar.

System Log Select [Log: System] from the Event Viewer menu bar.

You should save the Wi ndows NT event logs to a file approximately once every two months and keep these log files for approximately one year. After saving the logs to file, you can then clear them.

NOTE: It is important to save these logs as they may be needed in the future for diagnosing problems.

3. Select [Log: Exit] to close the Event Viewer.

3-16 SYSTEM ADMINISTRATOR GUIDE

4. Hardware maintenance

This chapter provides procedures ne cessary for maintaining the DigiPath hardware.

Topics covered in this chapter include:

• maintaining the DocuImage 620S scanner

• maintaining the DigiPath scanner

• maintaining a Magneto-optica l drive (MOD)

• maintaining Redundant Array of Independent Disks (RAID)

• maintaining Internal and external tape drives

SYSTEM ADMINISTRATOR GUIDE 4-1

HARDWARE MAINTENANCE XEROX DIGIPATH PRODUCTION SOFTWARE

Maintaining the DocuImage 620S scanner 4

The following sections identify two basic maintenance procedures y ou may be required to perform on the Xerox DocuImage 620S scanner. For further information regarding regular maintenance for the DocuImage 620S, refer to the various guides found in the Xerox DocuImage 620S User Documentation.

Moving and reinstalling the DocuImage 620S 4

NOTE: For a more detailed description of the steps in the

following procedure, refer to the Installation Guide found in the Xerox DocuImage 620S User Documentation.

WARNING

The scanner weighs 50 pounds (23 kg) and the document handler weighs 28 pounds (12.7 kg). To prevent personal injury or equipment damage, it is recommended that you seek assistance when moving the scanner and when removing or installing the document handler.

If you have to move t he Xerox DocuIm age 620S a fter it has bee n installed:

1. Make sure the scanner is turned off, and then unplug the power cord.

2. Power off the PC.

3. If necessary, disconnect the SCSI cable from the back of the scanner.

4. Remove the document handler from the scanner.

5. Secure the movable parts in the scanner by reinstalling the packing screws removed during the scanner installation.

NOTE: To perform this step, go into scanner support and select the Position scan bar for shipping option under the Tools pull-down menu.

4-2 SYSTEM ADMINISTRATOR GUIDE

Xerox DigiPath 2.0 Administrator Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of contents

Notices and Certifications

Approvals and certification

60HZ, 115V

50HZ, 220V-240V

Radio frequency emissions

Canada

Europe 50HZ, 220V-240V equipment

Operational safety

Safety

General safety

Maintenance safety

It’s ille gal . . . USA

It’s illegal to make prints of these documents

It’s ille gal . . . Canada

About this guide

Audience

Using this guide with other DigiPath documentation

Using this guide with the User Guide

Using this guide with the Quick Reference Guide

Using this guide with the Customer Software Release Document

Overview of chapters

How to recognize important information

Conventions

Flag icons

Related information

DigiPath documentation

Scanner documentation 0

Xerox Printing Services

Xerox solutions

Third party software

Windows NT related information

Books

Windows NT Online Help

Windows NT Web site

Getting Help online

Using a Help menu

Using Help in a dialog box

Ordering additional materials and supplies

Obtaining additional support 0

X-PRESS FAX 0

DigiPath FAQ Xerox web site

1. About DigiPath

Product overview 1

Major capabilities of DigiPath applications 1

Features new to DigiPath 2.0 1

DigiPath scanner 1

How DigiPath works 1

Scanning 1

Creating files 1

Importing existing electronic files 1

Editing image files 1

Simulating a copier 1

Submitting print jobs 1

Storing electronic files 1

Retrieving files from directories or cabinets 1

Batch processing 1

Administering your DigiPath system 1

Supported work flows 1

Understanding DigiPath networking 1

Powering up the hardware and starting DigiPath 1

Ending the current DigiPath session 1

Hardware components 1

Configuration of hardware 1

Client platform

Software components 1

DigiPath application overviews 1

Document Scan and Makeready 1

Scan and Print 1

Quick Print 1

Document Library 1

Document Library Lite 1

Library Search 1

Batch Tool 1

Library Administration T ool 1

Scanner Support 1