Xerox DigiPath 2.0 User Guide

Xerox DigiPath Production Software

Web Viewing and Submission Client User Guide

701P34365 Version 2.0 June 1, 2000

Prepared by: Xerox Corporation Global Knowledge & Languag e Servi ces 800 Phillips Road - Bldg. 845-17S Webster, NY 14580-9791 USA

allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Printed in the United States of America. Xerox®, Xerox Canada Ltd.®, Xerox Europe®, The Document Company®, the stylized X, and all Xerox

products mentioned in this book are trademarks of Xerox Corporation. Other company trademarks are also acknowledged, including:

Adaptec®, the Adaptec logo, AHA®, SCSISelect®, and EZ-SCSI® are trademarks of Adaptec, Inc. Adobe®, Acrobat®, the Acrobat logo, Acrobat Exchange®, Distiller®, and PostScript® are registered

trademarks of Adobe Systems Incorporated. Autologic® is a registered trademark of Autologic Information International, Inc. Centura™ is a trademark and SQLBase® is a registered trademark of Centura Software Corporation. Compaq®, QVision®, and Deskpro® are registered United States Patent and Trademark Office, for

Compaq Computer Corporation. DEC, DEC RAID, Redundant Array of Independent Disks, Enterprise Storage Manager, and ESM are

registered trademarks of Digital Equipment Corporation. Hewlett-Packard®, HP LaserJet 4V®, and HP LaserJet 4MV® are registered trademarks of Hewlett-

Packard Company. Hummingbird NFS Maestro® is a registered trademark of Hummingbird Communications, Ltd. Imaging Technology, including Image Gear and portions of this program, are provided under license by

AccuSoft Corporation. © 1997 AccuSoft Corporation. All rights reserved. Intel® and Pentium® are registered trademarks of Intel Corporation. Microsoft®, MS-DOS®, Windows®, Windows NT®, and Internet Explorer are either registered trademarks

or trademarks of Microsoft Corporation in the United States and/or other countries. MGA Millennium™ is a trademark of Matrox Graphics, Inc. Novell® and NetWare® are registered trademarks of Novell, Inc. in the United States and other countries. Oracle® is a registered trademark and Oracle8i™ is a trademark of Oracle Corporation. Portions Copyright © 1993 Soft Horizons. All rights reserved. Sony™ and Storage by Sony™ are trademarks of Sony. StorageView™ is a trademark of CMD Technology, Inc. TextBridge® is a registered trademark of ScanSoft, Inc. Changes are periodically made to this document. Changes, technical inaccuracies, and typographical

errors will be corrected in subsequent editions.

It’s ille gal . . . USA

It’s illegal to make prints of these documents

Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1. Obligations or Securities of the United States Government, such as:

• Certificates of indebtedne ss

• United States Bonds

• National Bank Currency

• Treasury Notes

• Coupons from bonds

• Federal Reserve Note s

• Federal Reserve Bank Not es

• Fractional Notes

• Silver Certificates

• Certificates of Deposit

• Gold Certificates

• Paper Money

• Bonds and obligations of certain agencies of the

government, such as FHA, etc.

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IT’S ILLEGAL TO MAKE PRINTS OF THESE DOCUMENTS XEROX DIGIPATH PRODUCTION SOFTWARE

• Bonds

NOTE: U.S. Savings Bonds may be photographed only

for publicity purp oses in conne ction wi th the campai gn for the sale of such bonds.

• Internal Revenue Stamps

NOTE: If necessary to copy a legal document on which there is a canceled revenue stamp, this may be done, provided the reproduction of the document is performed for lawful purposes.

• Postage Stamps, canceled or not cancel ed

NOTE: For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white, and is less than 3/4 or more than 1-1/2 times th e linear dimensions of the original.

• Postal Money Orders

• Bills, Checks, or Drafts for Money, drawn by or upon

authorized officers of the United States.

• Stamps and other representatives of value, of whatever

denomination, which have been or may be issued under any Act of Congress.

2. Adjusted Compensation Certificates for Veterans of World Wars

3. Obligations or Securities of any Foreign Government, Bank, or Corporation

4. Copyrighted material, unless permission of the copyright owner has been obtained or the copying falls with in the “fair use” or library reproduction rights provisions of the copyright law.

NOTE: Further information on these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.

5. Certificates of Citizenship or Naturalization

NOTE: Foreign Naturalization Certificates may be photographed.

4WEB VIEWING AND SUBMISSION CLIENT USER GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE IT’S ILLEGAL TO MAKE PRINTS OF THESE DOCUMENTS

6. Passports

NOTE: Foreign passports may be photographed.

7. Immigration Papers

8. Draft Registration Cards

9. Selective Service Induction Papers, whi ch bear any of the following information:

• Registrant’s earnings or income

• Registrant’s previous military service

• Registrant’s dependency status

• Registrant’s physical or mental condition

• Registrant’s court record

NOTE: U.S. Army and Navy discharge certificates may be

photographed.

10.Badges, Identification Cards, Passes, or insignia carried by Military, Naval personnel, or by members of the various Federal Departments and Bureaus, such as FBI or Treasury, unless the phot ograph is ordered by head of such department or bureau.

11.Copying the following is also prohibited in certain states:

• Automobile Licens es

• Driver Licenses

• Automobile Certificates of Title

The above list is not all inclusive, and no liability is as sumed for its completeness or accuracy. In case of doubt, consult your attorney.

WEB VIEWING AND SUBMISSION CLIENT USER GUIDE 5

IT’S ILLEGAL TO MAKE PRINTS OF THESE DOCUMENTS XEROX DIGIPATH PRODUCTION SOFTWARE

It’s ille gal . . . Canada

Parliament, by statu te, has forbi dden the copyi ng of the foll owing

subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1. Current bank notes or current paper money

2. Obligations or securities of a government or bank

3. Exchequer bill paper or re ven ue pape r

4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law

5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province)

6. Marks, brands, seals, wrappers, or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, commission, or agency established by the Government of Cana da or of a pr ovince or of a government of a state other than Canada

7. Impressed or adhesive stamps used for the purpose of revenue by the Gove rnmen t of Cana da or of a pro vin ce or by the government of a state other than Canada

8. Documents, registers, or records kept by the public officials charged with the d uty of making or issu ing certified copies thereof, where the copy falsely purports to be a certified copy thereof

9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner

The above list is provided for your convenience and assistance, but it is not all inclusive and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

6WEB VIEWING AND SUBMISSION CLIENT USER GUIDE

User work flows

This chapter identifies the expected work flow for clients of your Web Vi ewing and Submission (WVS) system an d then describes each step in the work flow.

The following work flows are described:

• Basic user work flow

• Advanced user work flow

Topics covered in this chapter include:

• using the basic user work flow

• accessing the home page

• logging in to the WVS server

• requesting a user account

• requesting feedback

• accessing the main page

• browsing colle ctions

• searching for documents

• using a document on the WVS server

• submitting a new print job to the WVS server

• using the advanced user wo rk flow

• submitting a multi-file job

• managing web queues

• managing submitted jobs

• managing user jobs

• configuring th e DigiPath upload helper

Record your WVS home page URL: ______________________

NOTE: If you do not already have the URL for the WVS home page, you will need to contact your Serve r Administrator.

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USER WORK FLOWS XEROX DIGIPATH PRODUCTION SOFTWARE

Using the basic user workflow 0

When you arrive at your WVS site, you must first log in before arriving at the WVS site, usin g a def ined login or the An onymous login.

NOTE: Regardless of the access rights associated with a login,

a user is automatically logged off after 30 minutes of inactivity.

You can locate documents with the browse or search utility, and can then perform functions based on your assigned access rights.

For example, if a you are not assigned the Job Submission access right, you will not see the [Job Submit] selection on the Navigation Ba r.

For more information regardin g User Access Rights refer to Chapter 6, User administration.

At the WVS site, you can:

• View the contents of the document. This function is available for the following file types: RDO,

URL, TIFF, PostScript, JPEG, GIF, TXT, or other image formats supported by a browser or browser plug-in. Examples of files supported by browser plug-ins are PDF (Adobe Acrobat file) and DOC (word processing program file).

• Submit a request to print the RDO, TIFF, PostScript, or PCL file to any Xerox production printer supported in DigiPath 2.0.

NOTE: You can submit print requests if the WVS server administrator has given you printing privileges.

• Add a new document to a collection (Provided you are given access rights to the collections by your Server Administrator.)

• Add a URL to a collection (Provided you are given access rights to the collections by your Server Administrator.)

• View the properties of the document

• Download the document to a local or network drive

• Update an exi st ing document

8WEB VIEWING AND SUBMISSION CLIENT USER GUIDE

XEROX DIGIPATH PRODUCTION SOFTWARE USER WORK FLOWS

Accessing the Home page 0

The Home page provides an introduction to Internet printing technology.

The Home page allows you to log in as a registered user or visitor to WVS and request a user account.

To display the Home page:

1. Double-click on your web browser icon to go to Web Viewing and Submission (WVS). The Xerox DigiPath Production Software Web Viewing and Submission Home pa ge opens. See Figure 1.

Figure 1. Home page

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USER WORK FLOWS XEROX DIGIPATH PRODUCTION SOFTWARE

2. Table 1lists and describes the WVS Home page options.

Table 1. WVS Home page options

Home page option Description

Registered Users Allows you to log in to the system with your user name and password. Then

you can access documents based on the access rights given to you by the

WVS Server Administrator. New Users Allows you to request a user account onli ne. Visitors Allows you to log in as an Anonymous user, provides an introduction to the

system, and describes the background of the system. Download section Allows you to download the following software:

• Microsoft Internet Explorer 5.0 browser

• Netscape Na vigator 4.0 browser

• Adobe Acrobat Reader

Feedback Allows you to send a message to your Server Administrator.

The following sections provide detailed procedures for these options.

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XEROX DIGIPATH PRODUCTION SOFTWARE USER WORK FLOWS

Logging in to the WVS workstation 0

The WVS system requires a user account to log in to the WVS system to ensure system security. The user account allows you to access the WVS web site in dif feren t ways, dependin g on your needs. For example, you may only ne ed to view documents that exist on a particular location on the server. Or, you may need to print documents that reside on the server and upload files onto the server.

Your WVS server administrator assigns you a user account and defines your system access rights.

If you do not have a user accoun t and wish to access the WVS web site, you may access it as a guest with the Anonymous account. The Anonymous account allows you to log in to the system with limited permissions assigned by the WVS server administrator.

The following sections provide detailed instructions for logging in to the WVS system as a registered user or as an Anonymous user.

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USER WORK FLOWS XEROX DIGIPATH PRODUCTION SOFTWARE

Logging in as a registered user 0

To log in to the WVS server as a registered use r :

1. Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page. The Home page opens.

2. Select [Login here] from the Re gistered Users section. The User Login page opens. See Figure 2.

E E

Figure 2. User Login page

3. Enter your user name in the User Name text box.

NOTE: Remember the following regarding user names.

• A user name can be assigned to an individual or to a

group of individuals.

• Your user name is case-sensitive.

4. Enter your password in the Password text box.

NOTE: Your password is case-sensitive.

5. Select [Login]. The Main page opens.

NOTE: The Search or Browse Collection page appears depending on how your Serv er Admin istrato r config ured your workstation.

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XEROX DIGIPATH PRODUCTION SOFTWARE USER WORK FLOWS

Logging in as an Anonymous user 0

The user access rights assigned to the Anonymous Login are determined by your WVS Server Administrator.

To log in to the WVS workstation as an Anonymous user:

1. Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page. The Home page opens.

2. Select [Login Anonymously] from the Visitors section. The User Login page opens.

3. Select [Anonymous Login]. Th e Main page o pens with limi ted access rights.

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USER WORK FLOWS XEROX DIGIPATH PRODUCTION SOFTWARE

Requesting a User Account 0

If you need to request a user account, you can manually phone or electronically e-mail the WVS server administrator.

New users are ass igned user names a nd passwor ds thro ugh the new user signup applic a ti on whi c h is av ai l able t hrou gh the WVS Home page.

To request a New User Account:

1. Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page.

2. Select [Sign up here] in the New Users section. The Open Account page opens. See Figu r e 3.

Figure 3. Open Account page

3. Enter the appropriate information.

NOTE: To submit a message to the WVS Server

14 WEB VIEWING AND SUBMISSION CLIENT USER GUIDE

Administrator, select [Feedback] and enter the appropriate information.

4. Select [Submit] to submit the request to the Server Administrator.

XEROX DIGIPATH PRODUCTION SOFTWARE USER WORK FLOWS

The Account Request Received page opens and displays a message saying you will be contacted by phone to confirm your information, get your payment inf ormation, and es tablish your password.

When you submit a new user request, the WVS system generates a disabled user account. Your WVS Server Administrator assigns you a user name, password, access rights, and enables your account.

5. Select [Return to Main Page] to go back to the Home page.

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USER WORK FLOWS XEROX DIGIPATH PRODUCTION SOFTWARE

Sending feedback to the administrator 0

Use the Feedback page allows to send a message to your Server Administrator. This page allows you to submit feedback to the Print Shop in ad dition to i nformatio n submitted w ith indivi dual jobs. You can send feedback from any page that has the [Feedback] button.

To send feedback to your WVS Server Administrator:

1. Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page.

2. Scroll to the bottom of the page and select [Feedback], if available. The Your Print Shop-feedback page opens. See Figure 4.

Figure 4. Your Print Shop-feedback page

3. Enter text in various fields. a. Enter the subject of the message in the subject text box. b. Enter your e-mail address in the From text box. c. Enter the type of message in the Type text box. d. Enter the text of the message in the text box message

area.

4. Select [Send Feedback] to submit the message. The Mail Received message page opens.

5. Select [Return to Main page] to return to the Home page.

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XEROX DIGIPATH PRODUCTION SOFTWARE USER WORK FLOWS

Reading the Introduction to the DigiPath system 0

To read the Introduction to the DigiPath system:

1. Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page.

2. Select [introduction] in the Visitors section. The Intro duct io n to Electronic Job Submissi on page opens.

3. Read the Introduction page.

4. Select the browser [Back] button to return to the Home page.

Reading the background of the system 0

To read the background of the DigiPath system:

1. Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page.

2. Select [background] in the Visitors section. The Background page opens

3. Read the Background page.

4. Select the browser [Back] button to return to the Home page.

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USER WORK FLOWS XEROX DIGIPATH PRODUCTION SOFTWARE

Accessing the Main Page 0

Depending on how your WVS Server Admin i strator configured your system, the Browse Collection page or the Search page appears as the Main page.

The Web V iewing an d Submissio n (WVS) page s are divide d into three or more frames:

• The top frame contains Navigation Bar options as specified by the WVS Server Administrator.

• The middle frame displays Web Viewing and Submission (WVS) content , functions, and dialog boxes . The content varies depending on the option you select or on the text you enter.

• The bottom frame di splays th e W eb V iewi ng and S ubmissi on (WVS) copyright and trademark information. The Server Administrator ca n customize this information.

To access the main page:

1. Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page. The Home page opens.

2. Log in to your WVS workstation. For more information on logging in to the WS workstation,

refer to “Logging in to the WVS workstat ion” on page 1 1 .

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XEROX DIGIPATH PRODUCTION SOFTWARE USER WORK FLOWS

Using the Navigation Bar 0

Access the pages for the major WVS functions by selecting the options on the Navigation Bar on the Home page. Table 2 lists and describes the Navigation Bar options.

NOTE: The options you see on the Navigation Bar are

dependent on the access rights defined for you by the Server Administrator.

Table 2. Navigation Bar options

Navigation Bar option Description

Main Displays the Home page. Search Displays the Search page. Use this page to locate one or more docum ents

matching specified search criteria.

Browse Displays the Browse Collection page. Depending on your access privileges,

the Browse page provides access to a number of functions, including viewing a document, adding a new document or URL to a collection, downloading a document, printing a document, updating an existing document, searching documents within collections, and locking and unlocking a document.

Job Submit Displays the Job Submission page. Depending on the selections of your

administrator, the Job Submission page provides access to a number of functions, including submitting a new job, ordering reprints, getting the status

of a job, and submitting a revised job. Help Displays the WVS Help system in a separate browser window. Login Displays the User Login page. Use this page to login as a registered user

with assigned privileges or as an Anonymous user with default privileges.

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USER WORK FLOWS XEROX DIGIPATH PRODUCTION SOFTWARE

Browsing collections 0

A collection is a group of related documents and URLs. Collections help you narrow searches for documents stored on the server. you can browse through the collections to see the documents and URLs in each collection and then view, print, download, or display the properties of the desired document.

The Search option allow s you to search for docume nts within the collection.

NOTE: You must have access rights to Browse Collections

assigned by t he WVS Server Administrator.

To browse collections:

1. Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page. The Home page opens.

2. Log in to your WVS workstation. For more information on logging in to the WS workstation,

refer to “Logging in to the WVS workstat ion” on page 1 1 .

3. If the Browse Collection page does not appear, select [Browse] on the Naviga ti on Bar. The Browse Collection page opens. See Figure 5.

Figure 5. Browse Collection page

The Browse MainCollection page contains:

• A Collections area that lists all collections.

• A Documents area that lists all documents in the selected

collection.

NOTE: You only see the collections to which you have

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access.

+ 44 hidden pages