Xerox DigiPath 2.0 User Guide

Xerox DigiPath Production

Software

Web Viewing and Submission Client User Guide

701P34365 Version 2.0 June 1, 2000

Prepared by: Xerox Corporation

Global Knowledge & Language Services 800 Phillips Road - Bldg. 845-17S Webster, NY 14580-9791

USA

Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Printed in the United States of America.

Xerox®, Xerox Canada Ltd.®, Xerox Europe®, The Document Company®, the stylized X, and all Xerox products mentioned in this book are trademarks of Xerox Corporation. Other company trademarks are also acknowledged, including:

Adaptec®, the Adaptec logo, AHA®, SCSISelect®, and EZ-SCSI® are trademarks of Adaptec, Inc.

Adobe®, Acrobat®, the Acrobat logo, Acrobat Exchange®, Distiller®, and PostScript® are registered trademarks of Adobe Systems Incorporated.

Autologic® is a registered trademark of Autologic Information International, Inc.

Centura™ is a trademark and SQLBase® is a registered trademark of Centura Software Corporation.

Compaq®, QVision®, and Deskpro® are registered United States Patent and Trademark Office, for Compaq Computer Corporation.

DEC, DEC RAID, Redundant Array of Independent Disks, Enterprise Storage Manager, and ESM are registered trademarks of Digital Equipment Corporation.

Hewlett-Packard®, HP LaserJet 4V®, and HP LaserJet 4MV® are registered trademarks of HewlettPackard Company.

Hummingbird NFS Maestro® is a registered trademark of Hummingbird Communications, Ltd.

Intel® and Pentium® are registered trademarks of Intel Corporation.

Microsoft®, MS-DOS®, Windows®, Windows NT®, and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

MGA Millennium™ is a trademark of Matrox Graphics, Inc.

Novell® and NetWare® are registered trademarks of Novell, Inc. in the United States and other countries.

Oracle® is a registered trademark and Oracle8i™ is a trademark of Oracle Corporation.

Sony™ and Storage by Sony™ are trademarks of Sony.

StorageView™ is a trademark of CMD Technology, Inc.

TextBridge® is a registered trademark of ScanSoft, Inc.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors will be corrected in subsequent editions.

It’s illegal to make prints of these documents

It’s illegal . . . USA

ACongress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1.Obligations or Securities of the United States Government, such as:

•Certificates of indebtedness

•United States Bonds

•National Bank Currency

•Treasury Notes

•Coupons from bonds

•Federal Reserve Notes

•Federal Reserve Bank Notes

•Fractional Notes

•Silver Certificates

•Certificates of Deposit

•Gold Certificates

•Paper Money

•Bonds and obligations of certain agencies of the government, such as FHA, etc.

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•Bonds

NOTE: U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.

•Internal Revenue Stamps

NOTE: If necessary to copy a legal document on which there is a canceled revenue stamp, this may be done, provided the reproduction of the document is performed for lawful purposes.

•Postage Stamps, canceled or not canceled

NOTE: For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white, and is less than 3/4 or more than 1-1/2 times the linear dimensions of the original.

•Postal Money Orders

•Bills, Checks, or Drafts for Money, drawn by or upon authorized officers of the United States.

•Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress.

2.Adjusted Compensation Certificates for Veterans of World

Wars

3.Obligations or Securities of any Foreign Government, Bank, or Corporation

4.Copyrighted material, unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction rights provisions of the copyright law.

NOTE: Further information on these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.

5.Certificates of Citizenship or Naturalization

NOTE: Foreign Naturalization Certificates may be photographed.

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IT’S ILLEGAL TO MAKE PRINTS OF THESE DOCUMENTS

6.Passports

NOTE: Foreign passports may be photographed.

7.Immigration Papers

8.Draft Registration Cards

9.Selective Service Induction Papers, which bear any of the following information:

•Registrant’s earnings or income

•Registrant’s previous military service

•Registrant’s dependency status

•Registrant’s physical or mental condition

•Registrant’s court record

NOTE: U.S. Army and Navy discharge certificates may be photographed.

10.Badges, Identification Cards, Passes, or insignia carried by

Military, Naval personnel, or by members of the various Federal Departments and Bureaus, such as FBI or Treasury, unless the photograph is ordered by head of such department or bureau.

11.Copying the following is also prohibited in certain states:

•Automobile Licenses

•Driver Licenses

•Automobile Certificates of Title

The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney.

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It’s illegal . . . Canada

AParliament, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1.Current bank notes or current paper money

2.Obligations or securities of a government or bank

3.Exchequer bill paper or revenue paper

4.The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law

5.Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province)

6.Marks, brands, seals, wrappers, or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, commission, or agency established by the Government of Canada or of a province or of a government of a state other than Canada

7.Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada

8.Documents, registers, or records kept by the public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof

9.Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner

The above list is provided for your convenience and assistance, but it is not all inclusive and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

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User work flows

This chapter identifies the expected work flow for clients of your

Web Viewing and Submission (WVS) system and then describes each step in the work flow.

The following work flows are described:

•Basic user work flow

•Advanced user work flow

Topics covered in this chapter include:

•using the basic user work flow

•accessing the home page

•logging in to the WVS server

•requesting a user account

•requesting feedback

•accessing the main page

•browsing collections

•searching for documents

•using a document on the WVS server

•submitting a new print job to the WVS server

•using the advanced user work flow

•submitting a multi-file job

•managing web queues

•managing submitted jobs

•managing user jobs

•configuring the DigiPath upload helper

Record your WVS home page URL: ______________________

ENOTE: If you do not already have the URL for the WVS home page, you will need to contact your Server Administrator.

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Using the basic user workflow

When you arrive at your WVS site, you must first log in before arriving at the WVS site, using a defined login or the Anonymous login.

ENOTE: Regardless of the access rights associated with a login, a user is automatically logged off after 30 minutes of inactivity.

You can locate documents with the browse or search utility, and can then perform functions based on your assigned access rights.

For example, if a you are not assigned the Job Submission access right, you will not see the [Job Submit] selection on the Navigation Bar.

For more information regarding User Access Rights refer to

Chapter 6, User administration. At the WVS site, you can:

•View the contents of the document.

This function is available for the following file types: RDO,

URL, TIFF, PostScript, JPEG, GIF, TXT, or other image formats supported by a browser or browser plug-in.

Examples of files supported by browser plug-ins are PDF

(Adobe Acrobat file) and DOC (word processing program file).

•Submit a request to print the RDO, TIFF, PostScript, or PCL file to any Xerox production printer supported in DigiPath 2.0.

ENOTE: You can submit print requests if the WVS server administrator has given you printing privileges.

•Add a new document to a collection (Provided you are given access rights to the collections by your Server Administrator.)

•Add a URL to a collection (Provided you are given access rights to the collections by your Server Administrator.)

•View the properties of the document

•Download the document to a local or network drive

•Update an existing document

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USER WORK FLOWS

Accessing the Home page

The Home page provides an introduction to Internet printing technology.

The Home page allows you to log in as a registered user or visitor to WVS and request a user account.

ATo display the Home page:

1.Double-click on your web browser icon to go to Web Viewing and Submission (WVS). The Xerox DigiPath Production Software Web Viewing and Submission Home page opens. See Figure 1.

Figure 1. Home page

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	2. Table 1lists and describes the WVS Home page options.
	Table 1. WVS Home page options

Home page option	Description


Registered Users	Allows you to log in to the system with your user name and password. Then
	you can access documents based on the access rights given to you by the
	WVS Server Administrator.

New Users	Allows you to request a user account online.

Visitors	Allows you to log in as an Anonymous user, provides an introduction to the
	system, and describes the background of the system.

Download section	Allows you to download the following software:
	• Microsoft Internet Explorer 5.0 browser
	• Netscape Navigator 4.0 browser
	• Adobe Acrobat Reader

Feedback	Allows you to send a message to your Server Administrator.

	The following sections provide detailed procedures for these
	options.

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USER WORK FLOWS

Logging in to the WVS workstation

The WVS system requires a user account to log in to the WVS system to ensure system security. The user account allows you to access the WVS web site in different ways, depending on your needs. For example, you may only need to view documents that exist on a particular location on the server. Or, you may need to print documents that reside on the server and upload files onto the server.

Your WVS server administrator assigns you a user account and defines your system access rights.

If you do not have a user account and wish to access the WVS web site, you may access it as a guest with the Anonymous account. The Anonymous account allows you to log in to the system with limited permissions assigned by the WVS server administrator.

The following sections provide detailed instructions for logging in to the WVS system as a registered user or as an Anonymous user.

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Logging in as a registered user

ATo log in to the WVS server as a registered user:

1.Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page. The Home page opens.

2.Select [Login here] from the Registered Users section. The

User Login page opens. See Figure 2.

E E

Figure 2. User Login page

3.Enter your user name in the User Name text box.

NOTE: Remember the following regarding user names.

•A user name can be assigned to an individual or to a group of individuals.

•Your user name is case-sensitive.

4.Enter your password in the Password text box.

NOTE: Your password is case-sensitive.

5.Select [Login]. The Main page opens.

NOTE: The Search or Browse Collection page appears depending on how your Server Administrator configured your workstation.

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Logging in as an Anonymous user

The user access rights assigned to the Anonymous Login are determined by your WVS Server Administrator.

ATo log in to the WVS workstation as an Anonymous user:

1.Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page. The Home page opens.

2.Select [Login Anonymously] from the Visitors section. The

User Login page opens.

3.Select [Anonymous Login]. The Main page opens with limited access rights.

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Requesting a User Account

If you need to request a user account, you can manually phone or electronically e-mail the WVS server administrator.

New users are assigned user names and passwords through the new user signup application which is available through the WVS Home page.

ATo request a New User Account:

1.Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page.

2.Select [Sign up here] in the New Users section. The Open

Account page opens. See Figure 3.

	Figure 3. Open Account page
3.	Enter the appropriate information.
E	NOTE: To submit a message to the WVS Server
	Administrator, select [Feedback] and enter the appropriate
	information.
4.	Select [Submit] to submit the request to the Server
	Administrator.

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USER WORK FLOWS

The Account Request Received page opens and displays a message saying you will be contacted by phone to confirm your information, get your payment information, and establish your password.

When you submit a new user request, the WVS system generates a disabled user account. Your WVS Server

Administrator assigns you a user name, password, access rights, and enables your account.

5. Select [Return to Main Page] to go back to the Home page.

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Sending feedback to the administrator

Use the Feedback page allows to send a message to your

Server Administrator. This page allows you to submit feedback to the Print Shop in addition to information submitted with individual jobs. You can send feedback from any page that has the

[Feedback] button.

ATo send feedback to your WVS Server Administrator:

1.Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page.

2.Scroll to the bottom of the page and select [Feedback], if available. The Your Print Shop-feedback page opens. See Figure 4.

Figure 4. Your Print Shop-feedback page

3.Enter text in various fields.

a.Enter the subject of the message in the subject text box.

b.Enter your e-mail address in the From text box.

c.Enter the type of message in the Type text box.

d.Enter the text of the message in the text box message area.

4.Select [Send Feedback] to submit the message. The Mail

Received message page opens.

5.Select [Return to Main page] to return to the Home page.

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USER WORK FLOWS

Reading the Introduction to the DigiPath system

ATo read the Introduction to the DigiPath system:

1.Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page.

2.Select [introduction] in the Visitors section. The Introduction to Electronic Job Submission page opens.

3.Read the Introduction page.

4.Select the browser [Back] button to return to the Home page.

Reading the background of the system

ATo read the background of the DigiPath system:

1.Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page.

2.Select [background] in the Visitors section. The Background page opens

3.Read the Background page.

4.Select the browser [Back] button to return to the Home page.

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Accessing the Main Page

Depending on how your WVS Server Administrator configured your system, the Browse Collection page or the Search page appears as the Main page.

The Web Viewing and Submission (WVS) pages are divided into three or more frames:

•The top frame contains Navigation Bar options as specified by the WVS Server Administrator.

•The middle frame displays Web Viewing and Submission (WVS) content, functions, and dialog boxes. The content varies depending on the option you select or on the text you enter.

•The bottom frame displays the Web Viewing and Submission (WVS) copyright and trademark information. The Server Administrator can customize this information.

ATo access the main page:

1.Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page. The Home page opens.

2.Log in to your WVS workstation.

For more information on logging in to the WS workstation, refer to “Logging in to the WVS workstation” on page 11.

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USER WORK FLOWS

Using the Navigation Bar

Access the pages for the major WVS functions by selecting the options on the Navigation Bar on the Home page. Table 2 lists and describes the Navigation Bar options.

ENOTE: The options you see on the Navigation Bar are dependent on the access rights defined for you by the Server

Administrator.

	Table 2. Navigation Bar options

Navigation Bar option	Description


Main	Displays the Home page.

Search	Displays the Search page. Use this page to locate one or more documents
	matching specified search criteria.

Browse	Displays the Browse Collection page. Depending on your access privileges,
	the Browse page provides access to a number of functions, including viewing
	a document, adding a new document or URL to a collection, downloading a
	document, printing a document, updating an existing document, searching
	documents within collections, and locking and unlocking a document.

Job Submit	Displays the Job Submission page. Depending on the selections of your
	administrator, the Job Submission page provides access to a number of
	functions, including submitting a new job, ordering reprints, getting the status
	of a job, and submitting a revised job.

Help	Displays the WVS Help system in a separate browser window.

Login	Displays the User Login page. Use this page to login as a registered user
	with assigned privileges or as an Anonymous user with default privileges.

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Browsing collections

A collection is a group of related documents and URLs.

Collections help you narrow searches for documents stored on the server. you can browse through the collections to see the documents and URLs in each collection and then view, print, download, or display the properties of the desired document.

The Search option allows you to search for documents within the collection.

ENOTE: You must have access rights to Browse Collections assigned by the WVS Server Administrator.

ATo browse collections:

1.Double-click on your browser icon to open the Web Viewing and Submission (WVS) home page. The Home page opens.

2.Log in to your WVS workstation.

For more information on logging in to the WS workstation, refer to “Logging in to the WVS workstation” on page 11.

3.If the Browse Collection page does not appear, select

[Browse] on the Navigation Bar. The Browse Collection page opens. See Figure 5.

	Figure 5. Browse Collection page
	The Browse MainCollection page contains:
	• A Collections area that lists all collections.
	• A Documents area that lists all documents in the selected
E	collection.
E	NOTE: You only see the collections to which you have
	access.

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