Xerox ColorQube 9301, ColorQube 9302, ColorQube 9303 User Guide

Version 1.0 09/10

Xerox® ColorQube™ 9301/9302/9303

User Guide

©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document version 1.0: September 2010

Contents

Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Output Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Dialing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Secure Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Dialing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Server Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Internet Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

ColorQube™ 9301/9302/9303

Contents

Fax from PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Faxing from a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Fax from PC Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Paper/Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Special Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Color Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Layout/Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Advanced. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Workflow Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Workflow Scanning Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Filing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Creating Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Scan to Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .177

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Print From... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Using Print From... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Saving Jobs for use with Print From... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

USB Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .209

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Scan to USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

ColorQube™ 9301/9302/9303 Contents

Print from USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .217

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Accessing Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

Properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

Paper and Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Trays 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

Tray 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Tray 4 (Bypass) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Tray 5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Tray 6 (Inserter). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Media Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

Storage and Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252

Machine and Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .253

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257

Machine Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

Administration and Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .267

Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270

Device Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271

Service Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296

Accounting Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297

Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301

General Care and Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .305

Power Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308

General Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 310

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315

ColorQube™ 9301/9302/9303

Contents

Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324

Safety and Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .325

Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328

Safety Labels and Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329

Operational Safety Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 339

Material Safety Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 342

Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343

Energy Program Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 345

EH&S Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346

ColorQube™ 9301/9302/9303 Contents

Version 1.0 09/10

Xerox® ColorQube™ 9301/9302/9303

Copy

XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document version 1.0: September 2010

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Reduce / Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

2-Sided Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Copy Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Folding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Image Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Color Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Color Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Book Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Image Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Edge Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Invert Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Output Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Booklet Creation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Special Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Annotations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Transparency Separators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Page Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Build Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Sample Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Save Current Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Retrieve Saved Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

ColorQube™ 9301/9302/9303

Copy

Introduction

This guide describes the copying features of the device, including options for Output Color, Reduce/Enlarge, 2-Sided Copying, Layout Adjustment, Image Quality, Output Format, Job Assembly,

and other copy functions.

Copy is a standard feature and is selected by pressing the Services Home button, then the Copy option.

When Copy is selected, the device scans your originals and stores the images. It then prints the images based on the selections made.

Most feature screens include these buttons to confirm or cancel your choices.

• Undo resets the current screen to the

values that were displayed when the screen was opened.

• Cancel resets the screen and returns to the previous screen.

• Save saves the selections made and returns to the previous screen.

• Close closes the screen and returns to the previous screen.

Instructions for making a copy and using the basic features are provided in the ColorQube™

9301/9302/9303 How To Sheets. If Authentication or Accounting has been enabled on your device

you may have to enter log in details to access the features, refer to Log In / Out on page 46.

ColorQube™ 9301/9302/9303 Copy

Copy Options

The Copy tab includes basic copying selections such as Output Color, Reduce / Enlarge, Paper Supply, 2-Sided Copying and Copy Output. Each option is described in detail below.

Output Color

The Output Color options include selections to automatically detect and match the color of your original or produce monotone, full color or a single color output from your original. Use More... to access all the options. The options are:

• Auto Detect to select output that

matches your original.

• Black & White to select monotone

output regardless of the color of your original.

• Color to select color output from your

original.

• Single Color to select a single color

output regardless of the color of your original. Choose from:

•Red

• Green

•Blue

•Cyan

• Green

•Yellow

•Magenta

Reduce / Enlarge

A variety of options are available on your device to enable you to reduce or enlarge the output from your original. This includes selecting a specific ratio, either proportionately or independently, and choosing from a selection of pre-defined preset buttons. For convenience, easy access to ratio selection can be found on the Copy tab in the Reduce / Enlarge area. Use More... to access all the options.

Images from originals placed on the document glass can be enlarged or reduced by any ratio between 400% and 25%. Images from originals fed through the document feeder can be enlarged or reduced by any ratio between 200% and 25%.

ColorQube™ 9301/9302/9303

Copy

Copy Options

•Use the - / + buttons on the

Copy screen to select the required reduction or enlargement percentage.

• Alternatively, select the ratio button

and use the numeric keypad to

type in the ratio required.

• Set the ratio window to 100% if you want your output image to be the same size as your original.

Proportional %

Selections made on this screen will reduce or enlarge the image by the same ratio in both directions so that the image gets bigger or smaller, but the proportions remain the same.

• Select the Variable % button and use the numeric keypad or the arrow buttons to enter the ratio required.

•Use the Preset buttons to select 100%, Auto % or commonly used ratios which can be set up by your Administrator. The selected proportional ratios in percentages are shown next to the button, together with an example application.

When Auto % is selected, the device chooses the best ratio to reduce or enlarge the original onto the selected paper size. You must specify a paper tray before using this option.

Independent X-Y%

This selection enables you to set different reduction or enlargement ratios for the X (width) and the Y (height) of the image. This will produce a distorted copy of your original.

• Select the Variable X-Y% buttons

and use the numeric keypad or

the arrow buttons to enter the Width

- X% and Length - Y% ratios required.

•Use the Pre-set (X/Y%) buttons to select 100%/100%, Auto Independent X-Y% or commonly used ratios which can be set up by your Administrator. The selected X and Y ratios in percentages are shown next to the button, together with an example application.

Use 100% / 100% to produce an image the same size as your original.

ColorQube™ 9301/9302/9303 Copy

Copy Options

Auto Independent X-Y% automatically fits the image of your original onto the paper you have selected. The reduction or enlargement will not be proportional, the device will distort the image so that it will fit onto the paper. You must specify a paper tray before using this option.

Auto Center

This option can be selected with either the Proportional or Independent options to position the image in the center of the paper selected.

Paper Supply

On the Paper Supply section of the Copy tab you have the option to select a paper tray, the paper size required or Auto Select. Use More... to access all the options.

• Auto Select automatically selects the appropriate paper size for each original based on the size of the original and any directly selected magnification ratios.

• Alternatively, you can select a paper tray that contains the size and type of paper you require. The size and type of media loaded in each tray is displayed.

When the More... button is selected, the Paper Supply screen is displayed showing all the trays and the confirmed size and type of media loaded in each tray.

• A user can select which tray to use from this list. The chosen tray is highlighted in blue.

•If the Auto Tray Switching feature has been enabled by your System Administrator and the same size and type of media is loaded in more than one tray, the device will automatically switch from one tray to the other when media in the active tray runs out.

2-Sided Copying

The device provides options to make one or two-sided copies from one or two-sided originals using either the document feeder or the document glass. The options are:

• 1>1 Sided use this option if your originals are printed on one side and you want single-sided copies.

• 1>2 Sided use this option if your originals are printed on one side and you want 2-sided copies. You can also select the Rotate Side 2 button to have the second page rotated 180

ColorQube™ 9301/9302/9303

Copy

Copy Options

• 2>2 Sided use this option if you want to make two sided copies from two-sided originals. You can also select the Rotate Side 2 button to have the second page rotated 180

• 2>1 Sided this option will make one-sided copies from two-sided originals.

Note If using the document glass to scan originals, the device displays a message when ready to

scan side 2.

Copy Output

The most commonly used Copy Output options are selected directly from the Copy tab. The options available are dependent on the finishing device and kits installed. Refer to Finishing Devices on page 17.

• Collated sorts your copies into sets 1,2,3 1,2,3 1,2,3.

• Uncollated sorts your copies into stacks 1,1,1 2,2,2 3,3,3.

• 1 Staple (Portrait) staple will be positioned in one of the short edge corners depending on how the originals are loaded.

• 1 Staple (Landscape) the staple will be positioned in one of the long edge corners, depending on how the originals are loaded.

• Folding a new window opens providing access to the folding options. Refer to Foldin g on page 15.

•Use More... to access additional output options.

For information about the Staple options, refer to Stapling Options on page 14.

For information about Hole Punch options, refer to Hole Punching on page 15.

Stapling Options

The stapling options available are dependent on the finishing device available and the configuration setup. For information about the available finishing devices, refer to Finishing Devices on page 17.

• 1 Staple when this option is selected, a single staple is positioned in the top left corner of the output.

• 2 Staple when this option is selected, two staples are positioned parallel to the left or top edge of the copies.

• Multi-Staple when this option is selected, depending on the size of your copy paper, either three or four staples will be positioned parallel to the left edge or your copies. For example:

• 4 Staples = A4 LEF, A3, 8.5x11” LEF, 11x17”, 8x10” LEF.

ColorQube™ 9301/9302/9303 Copy

Copy Options

• 3 Staples = 8x10” SEF, 8.5x11” SEF, 8.5x5.5” LEF, A4 SEF, A5 LEF, 8.5x14” SEF, B5 SEF.

Note SEF is Short Edge Feed and LEF is Long Edge Feed.

•Use the Original Orientation option to select the orientation of the originals being scanned. Select Portrait or Landscape.

•Use the Paper Supply option to select the output media required.

To achieve some of the staple options, the copy paper will need to be loaded in a specific orientation either Long Edge Feed (LEF) or Short Edge Feed (SEF) as shown in this table.

Paper Size and Orientation

A4, 8.5x11” LEF LEF A4, 8.5x11”

A4, 8.5x11” SEF SEF A4, 8.5x11”

Output Required Original Orientation

Single Staple Top L e f t

Single Staple Bottom Left

Output Tray Orientation

Note For some selections the device will rotate the image. If you are unable to staple, ensure that

Image Rotation is On in Too ls . Refer to the Administration and Accounting guide for more information.

Hole Punching

If your device is equipped with one of the optional Hole Punch kits, either 2 Hole, 3 Hole, 4 Hole, Swedish 4 Hole or 2 Hole Legal Punch will be available.

• Hole punching can only be selected for A4 LEF, Legal SEF and A3 (8.5x11” LEF, Legal SEF and 11x17” SEF) paper and it can be combined with a stapling option if required.

• Each sheet will be punched individually so there is no limit to the number of pages in the set.

Folding

If the optional Tri-fold Module is installed on your device, A4 or 8.5x11” media in a weight range of 60 to 105 gsm (16 to 28 lb) can be folded in a Single Fold, C Fold or Z Fold. Originals must always be loaded Short Edge Feed (SEF) and you can select the orientation of your originals - whether the images are Upright on the page or sideways.

ColorQube™ 9301/9302/9303

Copy

Copy Options

• Single Fold the page will be folded in half and you can select the following options:

• Individually is used to fold each

page individually.

• Together as a Set is used to fold

all the pages together to create single booklet.

• Booklet Staple is selected to fold

and staple the output. This is only available with the To ge t he r as a Set option.

• Advanced Settings are used to select additional layout options:

• Originals options allow you to select if your originals are standard or already formatted

as a booklet.

• Side 1 Image options are used to select if the image on the first side is printed inside or

outside the fold.

• Collation is used to select collated or uncollated output.

• C Fold the page will be folded as shown. Select whether to have the image printed on the inside or outside of the fold, and Collated for sets or Uncollated for stacks.

• Z Fold the page will be folded as shown. Select whether to have the image printed on the inside or outside of the fold, and Collated for sets or Uncollated for stacks.

•Use the Original Orientation option to select the orientation of the originals being scanned. Select Upright Images or Sideways Images. The images will be rotated as required.

ColorQube™ 9301/9302/9303 Copy

Finishing Devices

425

Your device is equipped with one of the following finishing devices:.

Copy Options

High Volume Finisher: The High Volume Finisher has a comprehensive range of finishing options. It collates, offsets, stacks and staples your output. The top tray can receive up to 250 sheets of paper and the stacker tray up to 3000 sheets of paper. This finisher can be fitted with the optional 2, 3 or 4 Hole-Punch kit and the Tray 6 (Post Process Inserter) kit.

Booklet Maker: The High Volume Finisher is also available with a Booklet Maker which enables booklets to be folded and stapled. Folded sheets and booklets are delivered to the booklet tray which can hold between 10 and 30 booklets, depending upon the number of pages. If the flap on the right of the tray is folded down, an unlimited number of booklets can be collected in a suitable container.

Tri-fold Module: If you have a High Volume Finisher with Booklet Maker, a Tri-fold module can also be fitted. This enables your device to trifold booklets. With the Tri-fold module fitted, the capacity of the finisher stacker tray is reduced to 2000 sheets. Refer to Fo ld ing on page 15 for information about the folding options.

Tray 6 (Post Process Inserter): This optional accessory is a feeder that sits on top of the finisher unit. It enables pre-printed sheets to be inserted into sets created by your device. The inserted sheets do not go through the copy or print process in the device. For more information about using Tray 6 (Inserter) refer to the Paper

and Media guide.

Office Finisher: This finisher is capable of receiving up to 250 sheets of paper in the top tray and up to 2000 sheets of paper in the stacker tray. The Office Finisher can be fitted with the optional 2, 3 or 4 Hole-Punch Kit.

Offsetting Catch Tray (OCT): The Offsetting Catch Tray holds up to 500 sheets of 80 gsm (20 lb) paper and is located on the right-hand side of the device.

Note Thick stacks of paper can be removed from your finisher

more easily by using the pause function. Press the button as shown to lower the stacker tray to a more convenient height. Then press the button again to return the stacker tray to normal height. Alternatively, it automatically resets after 30 seconds.

ColorQube™ 9301/9302/9303

Copy

Copy Options

Convenience Stapler

This optional device is used to manually staple documents. Documents can be stapled straight or at an angle. The Convenience Stapler can staple between 2 sheets of 64 gsm (18 lb), and 50 sheets of 80 gsm (20 lb). The Staple Cartridge holds 5,000 staples.

• To use the Convenience Stapler hold your documents face up and slide the corner to be stapled into the stapler.

During stapling the indicator light on the top of the stapler is lit.

• The stapler automatically staples the documents.

ColorQube™ 9301/9302/9303 Copy

Image Quality

This section describes how to enhance the quality of your output and the options available. Options enable you to set the the type of original, adjust the lightness, darkness, contrast and sharpness of the image, and also to customize the settings for color output.

Original Type

Use this option to define the type of original being copied. Making the correct selection enhances the quality of your output. The options are:

Content Type

• Photo & Text is recommended for originals containing high quality photographs and halftones. Using this setting the output will contain medium quality pictures though the sharpness of text and line art is slightly reduced.

• Text produces sharper edges and is recommended for text and line art.

• Photo is used specifically for originals containing photos, magazine pictures or continuous tones without any text or line art. Produces the best quality for photos but reduced quality text and line art.

• Map is used if your original is a map or contains intricate line art and text.

• Newspaper / Magazine is used if your original is from a magazine or newspaper that contains photographs or text.

How the Original was Produced

• Printed Original is for originals that have come from a magazine, book or newspaper or that have been printed on a large printing device.

• Photocopied Original is for originals that are photocopies.

• Photograph is for high quality photographic originals.

• Inkjet Original is for originals that have been produced using an inkjet printer.

• Solid Ink Original is for originals produced by a solid ink printing process, such as output from this device.

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Image Quality

Image Options

Image Options is used to change the appearance of the copy output. The options are:

• Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images. Move the indicator down to darken the image or up to lighten the image.

• Sharpness provides manual control to adjust the sharpness of the scanned images. Move the indicator up to sharpen the image. Move the indicator down to soften the scanned image.

• Saturation controls the balance between vivid and pastel shades of the image. Move the indicator towards Vivid for more saturated colors. Move the indicator towards Pastel for less saturated colors.

Image Enhancement

Image Enhancement provides options for improving the quality of the output, by reducing the background or adjusting the contrast. The options are:

• Background Suppression enhances originals that have colored backgrounds, by reducing or eliminating the background on the output copy. This option is useful when your original is on colored paper.

• Select Auto Suppression to automatically suppress unwanted background.

• Select Off to turn the Background Suppression feature off, particularly when:

•The Darken adjustment does not produce a satisfactory output from light originals.

• The original has a gray or colored border, such as a certificate.

• You want to bring out fine detail that was lost due to a dark edge when using bound originals.

• Contrast controls the image density on the output and compensates for an original that has too

much or too little contrast on the image.

• Select Manual Contrast to set the level of contrast yourself. Move the indicator towards the

More setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures. Move the indicator towards the Less setting to reproduce more detail in light and dark areas of the original.

• Select Auto Contrast to automatically set the contrast level depending on the original being

scanned.

ColorQube™ 9301/9302/9303 Copy

Image Quality

Color Presets

Color Presets provides options for enhancing the quality of your color copies. Selecting a color preset option optimises all the image quality features. The options are:

• Lively increases the depth of color of

your copies.

• Bright increases the lightness of your

copies.

• Warm brings out the red tones in the

output.

• Cool brings out the blue tones in the output.

Color Balance

Color Balance enables you to adjust the balance between individual colors and the overall amount of color on the copies. The options are:

• Normal leaves the color the same as

the original.

• Basic Color adjusts the individual

density levels for each of the four process colors - yellow, magenta, cyan and black. Move the indicator up the scale for increased density and down the scale for less density for each color.

• Advanced Color adjusts the highlight, mid-tone and shadow density levels in each of the four

process colors. Select a process color and move the indicator up the scale for increased density and down the scale for less density for each of the three options.

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Layout Adjustment

Using the Layout Adjustment features you can change the appearance of your output image. This includes shifting the image, producing a mirror image, deleting an area from any or all of the edges of the original and copying from book originals.

Original Orientation

Use to specify the orientation of the originals being scanned. The options are:

• Upright Images refers to the

direction the images are loaded in the document feeder. Use this option if your images are in the orientation matching the image shown when loaded in the document feeder.

• Sideways Images refers to the

direction the images are loaded in the document feeder. Use this option if your images are in the orientation matching the image shown when loaded in the document feeder.

• Portrait Originals refers to the image orientation on the original documents. Use this option to

select a Portrait image orientation. Originals can be fed in any direction.

• Landscape Originals refers to the image orientation on the original documents. Use this option to

select a Landscape image orientation. Originals can be fed in any direction.

Select Save to save your selections and exit.

ColorQube™ 9301/9302/9303 Copy

Layout Adjustment

Original Size

Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the specific size of the image to be scanned. The options are:

• Auto Detect is the default setting and enables automatic size sensing. The size detected is

matched to a standard size paper.

• Preset Scan Areas allows you to

define the size of your original from a list of pre-set, standard original sizes. You can view the list by using the scroll bar.

• Custom Scan Area is used to enter a

specific area for scanning. Measure the area to be scanned on the original and enter the X and Y axis measurements into the fields provided. Only the area specified is scanned.

• Mixed Size Originals allows you to

scan documents containing different size pages. The pages must be the same width, like A4 LEF and A3 SEF (8.5x11” LEF and 11x17” SEF). Other combinations are shown on the screen. The device detects the size of the documents and can produce the following output:

•If Auto Reduce/Enlarge and a specific Paper Supply is selected, all the images are reduced or enlarged and copied onto the same size paper.

•If Auto Paper Supply is selected, the images are copied size for size and a mix of paper sizes will be output.

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Layout Adjustment

Book Copying

CAUTION: Do Not close the document feeder when scanning bound originals.

This feature enables you to specify which page or pages of a book are to be scanned. The book original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass.

The device will identify the size of the original during scanning. If the pages have a black or dark colored border the device will assume that the pages are smaller than they really are. To overcome this use the Custom Scan Area feature in Original Size to enter the exact size of the page. Refer to Original Size on page 23.

• Both Pages use to scan both pages,

the left page of the book will be scanned first. Use the arrow buttons to specify an amount from 0 to 50 mm (0 to 2”) to be deleted from the center of the book in order to delete unwanted marks reproduced from the gutter of the book.

• Left Page use to scan the left page

only. Use the arrow buttons to specify an amount from 0 to 25mm (0 to 1”) to be deleted from the right side of the page in order to delete unwanted marks reproduced from the gutter of the book.

• Right Page use to scan the right page only. Use the arrow buttons to specify an amount from 0 to

25mm (0 to 1”) to be deleted from the left side of the page in order to delete unwanted marks reproduced from the gutter of the book.

• Reading Order use to select if the pages read from Left to Right or Right to Left.

Note The Reading Order option may not be displayed if it has not been enabled in Too ls . Refer to

the Administration and Accounting guide for more information.

Select Save to save your selections and exit.

Several pages of a bound document can be copied using the Build Job feature. Refer to Build Job on page 42 for more information.

ColorQube™ 9301/9302/9303 Copy

Layout Adjustment

Image Shift

Image Shift allows you to move the position of the image on the output page. The options are:

• Auto Center automatically centers the scanned image on the output paper. To work effectively,

the original should be smaller than the selected output media or alternatively, the image should be reduced.

• Margin Shift moves the image up /

down or left / right on the page to give a bigger or smaller top and left margin. Enter the shift required by selecting a field or use the arrow buttons.

Shift is entered in 1 mm (0.1”) increments up to 50 mm (2.0”).

When copying 2-sided there are two options:

• Adjust the margin of side two independently of side one.

• Create a mirror image of side one to provide a binding margin.

• Presets provide access to commonly used shift settings and are customized by the System Administrator using Tool s.

Edge Erase

Edge Erase enables you to specify how much of the image to erase around the edges of your document. For example, you can remove the marks caused by punched holes or staples in your original.

Note The device applies an automatic edge deletion to all printed output.

The options are:

• All Edges is used to erase an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased from 0 to 50 mm (0 to 2.0”). All marks or defects within the measurement set are deleted.

• Individual Edges enables an individual amount to be erased from each of the edges, on both the first and second sides.

Use the arrow buttons to adjust the amount for each edge, from 0 to 50 mm (0 to 2.0”).

• Mirror Side 1 can be selected to erase exactly the same amount on the Side 2 image as selected for Side 1.

• Presets provide access to commonly used erase settings and are customized by the System Administrator using Tool s.

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Layout Adjustment

Invert Image

Invert Image allows you to reverse the image or create a negative. This feature is useful for originals that have a substantial amount of dark background or light text and images, saving on ink usage.

The options are:

• Mirror Image reverses the original image creating a mirror of the original.

• Negative Image converts the dark image areas to light, and the light image areas to dark.

ColorQube™ 9301/9302/9303 Copy

Output Format

The Output options allow you to manipulate the copied images and enhance the appearance and style of your copy jobs. For example, you can add covers or annotations, create booklets, combine several images onto one page and interleave transparencies.

Booklet Creation

Booklet Creation enables the production of booklets from 1 or 2 sided originals. The device will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected copy paper, so that a booklet is created when the copy set is folded in half.

A cover can be inserted onto the booklet automatically by selecting the Special Pages option from the Output Form at tab.

If your device is fitted with the High Volume Finisher with Booklet Maker you can use the Booklet Creation feature to automatically produce folded and stapled booklets. The following Booklet Maker specifications apply:

• Paper Sizes A3, 11x17”, A4, 8.5x11”, 8.5x13” and

8.5x14”.

• All media must be Short Edge Feed (SEF).

• Booklet thickness:

•For Folded and Stapled booklets a maximum of 15 sheets of 80 gsm (20 lb) or equivalent

thickness. For example you can have 13 sheets of 80 gsm (20 lb) and a cover sheet of 160 gsm (43 lb).

•For Folded Only booklets a maximum of 5 sheets of 80 gsm (20 lb) or equivalent thickness.

For example you can have 3 sheets of 80 gsm (20 lb) and a cover sheet of 200 gsm (53 lb).

Refer to Finishing Devices on page 17 for more information.

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Output Format

To create a booklet:

1. Select Booklet Creation and On.

Note Booklet Creation is not available if Auto Paper is selected. Select an alternative Paper

Supply option.

2. Select the Paper Supply button and select the tray that contains the paper you want to use.

If using the High Volume Finisher with Booklet Maker to fold and staple your output, a Short Edge Feed (SEF) Paper Supply must be selected.

3. From the Original Input drop-down menu, select either 1 Sided Originals or 2 Sided Originals according to the originals you are using.

4. If available, select either Fold or Fold

and Staple as required and select Save to confirm your selections.

5. Load your originals into the document feeder.

6. Use the Original Orientation option on the Layout Adjustment tab to select the correct feed and image orientation for the originals. Refer to

Original Orientation on page 22.

7. Select Save to confirm your selections and run the job.

Note The default reading order of

your booklet will be from the left page to the right page. If a different reading order is required, the System Administrator can use Too l s to display a reading order option. Refer to the Administration and

Accounting guide for more information.

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Output Format

Special Pages

The Special Pages feature controls how you add special pages such as covers and inserts to your copy job. If you have a High Volume Finisher and the optional Tray 6 (Inserter) installed you can feed the Covers or Inserts from this tray. Media loaded into Tray 6 (Inserter) is not part of the printing process. If you require printed Covers, you must use pre-printed media or use another tray. Refer to the Paper and

Media guide for more information.

Note Special Pages cannot be used with Auto Paper Supply, a paper supply must be specified.

The Special Pages options are:

• Covers enables blank or printed pages to be added to the front, back or both sides of your set. The covers can be a different media to the rest of your job. Refer to Covers on page 29.

• Chapter Starts ensures each chapter starts on a right or left page as required, blank pages are inserted automatically if needed. Refer to Chapter Starts on page 31.

• Inserts enables blank pages to be inserted at designated places within your copy sets. Single or multiple pages can be inserted. This option is also used to insert Pre-Cut tabs into your document. Refer to Inserts on page 32.

• Exceptions are used to program pages that require printing on a different media to the rest of your job. Refer to Exceptions on page 33.

Note When identifying the page number to enter for Chapter Starts, Inserts and Exceptions,

count each side as a separate page if scanning a 2-sided document.

Covers

Use the following instructions to program Covers:

1. On the Copy tab, select the paper you want to use for the main body of the copies.

Note Special Pages is not available if

Auto Paper is selected.

2. If required, load special media into another paper tray ensuring that it is in the same orientation as the paper you are using for the body of your copies.

Update the Paper Settings screen and Confirm your selections.

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Output Format

3. Select the Output Format tab,

Special Pages button and then Covers.

4. Select the Covers Option required:

• Front & Back Same is used if the

same media and printing options are required for both covers.

• Front & Back Different is used

for front and back covers with different programing requirements.

• Front Cover Only is used if only a

front cover is required.

• Back Cover Only is used if only a

back cover is required.

5. Select a Printing Option from the drop-down menu for each of the covers required:

• Blank Cover is used if no printing is required.

• Print on Side 1 is used to print the first or last page of your document onto side 1 of the front

or back cover sheet.

• Print on Side 2 is used to print the first or last page of your document onto side 2 of the front

or back cover sheet.

• Print on Both Sides is used to print the first or last two pages of your document onto side 1

and side 2 of the front or back cover sheet.

Note If Front & Back Same is selected, the same programing options are applied to the Front and

Back cover.

6. Select the paper tray that contains the cover media.

7. Select Close to return to the Special Pages screen.

A list of the selected Special Pages is displayed on the screen. To make changes, select the item in the list you wish to change and use Edit. Use Delete or Delete All to delete unwanted entries. Select Close Menu to exit from the drop-down menu.

8. Select Save to confirm your selections and run the job.

ColorQube™ 9301/9302/9303 Copy

Chapter Starts

Use the following instructions to program Chapter Starts:

1. On the Copy tab, select the paper you want to use the job.

Note Special Pages is not available if

Auto Paper is selected.

2. Select the Output Format tab,

Special Pages button and then Chapter Starts.

Output Format

3. Select the Chapter Starts button.

4. Select the Page Number box and use the numeric keypad to enter a page number for the chapter start.

5. Select either On Right Page to print on Side 1, or On Left Page to print on Side 2.

6. Select the Add button to confirm your selections and add the programed Chapter Start to the list on the right.

Add further Chapter Starts as required.

7. Select Close to return to the Special Pages screen.

8. Select Save to confirm your selections and run the job.

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Output Format

Inserts

Use the following instructions to program Inserts:

1. On the Copy tab, select the paper you want to use for the main body of the copies.

Note Special Pages is not available if

Auto Paper is selected.

2. If required, load special media into another paper tray ensuring that it is in the same orientation as the paper you are using for the body of your copies.

If using tab stock for your inserts, refer to the Paper and Media guide for information about loading tabs.

Update the Paper Settings screen and Confirm your selections.

3. Select the Output Format tab,

Special Pages button and then Inserts.

4. Select the After Page Number box and use the numeric keypad to enter the page number you want the insert to follow.

Note To add an insert before page 1

of your document, use the Covers option. Refer to Covers on page 29.

5. Use the arrow buttons to enter how many inserts should be added.

6. Select the Paper Supply button and select the tray that contains the Inserts media. Select Save to save your selection.

7. Select the Add button to confirm your selections and add the programed Insert to the list on the right. Add further Inserts as required.

8. Select Close to return to the Special Pages screen.

ColorQube™ 9301/9302/9303 Copy

Output Format

9. Select Save to confirm your selections and run the job.

Exceptions

Use the following instructions to program Exceptions:

1. On the Copy tab, select the paper you want to use for the main body of the copies.

Note Special Pages is not available if

Auto Paper is selected.

2. If required, load special media into another paper tray ensuring that it is in the same orientation as the paper you are using for the body of your copies.

Update the Paper Settings screen and Confirm your selections.

3. Select the Output Format tab,

Special Pages button and then Exceptions.

4. Select the Page Number boxes and use the numeric keypad to enter the page number or sequence of pages you want printed on different media.

5. Select the Paper Supply button and select the tray that contains the Exceptions media. Select Save to save your selection.

6. Select the Add button to confirm your selections and add the programed Exceptions to the list on the right. Add further Exceptions as required

7. Select Close to return to the Special Pages screen.

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Output Format

8. Select Save to confirm your selections and run the job.

Annotations

The Annotations feature enables you to automatically add a comment, page number, date or Bates Stamp to your copy output. You can select any or all of these annotation options and specify where on the copy output they should appear. You can also select the appearance of the annotations such as the font size and font color. The options are:

• Page Numbers to automatically print a page number in a specified position on the page. Page numbers are automatically increased by one. For 2 sided copy output the page number is printed on both sides and counts as two pages.

• Comment to add up to 50 alpha-numeric characters in a specified position on the page. An existing comment can be added or a new comment can be created or edited.

• Date to add today’s date in a specified format and position on the page. The date printed is the date set on your device.

• Bates Stamp to add a selected Bates Stamp in a specified position on the page. Bates Stamping is used primarily in the legal and business fields and consists of a set prefix (such as a case number or client reference) together with a page number applied to a document as it is being processed. The prefix can contain up to 8 alpha-numeric characters. You can add a new prefix or choose an existing one from the list provided.

Page Numbers

Use the following instructions to program Page Numbers:

1. Select the Output Format tab,

Annotations button and then Page Numbers.

ColorQube™ 9301/9302/9303 Copy

Output Format

2. Select the On button.

3. Specify the position of the page number by selecting one of the arrow buttons on the right.

4. Select the Page Number input box and use the numeric keypad to enter the starting page number you want printed on your copy output.

5. From the drop-down menu on the left, select either All Pages or All Pages Except First to determine which pages the page number will apply to.

6. Select Save to store your selections and return to the Annotations screen. Program additional annotations as required.

7. Program the Format & Style options required for your Annotations. Refer to Format and Style on page 38 for instructions.

8. Select Save to confirm your selections and run the job.

Comment

Use the following instructions to add a Comment:

1. Select the Output Format tab,

Annotations button and then Comment.

2. Select the On button.

3. Select one of the arrow buttons to determine the position of the comment on the page.

4. Specify whether you want the comment to appear on All Pages, All

Pages Except First or First Page Only.

5. Use the scroll bar to browse the list of available comments and select the comment you require.

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Output Format

6. To add a new comment to the list, highlight an empty entry and use the keyboard to enter up to 50 alpha-numeric characters. To edit an existing comment, highlight the comment in the list and select the Edit button. Use the keyboard to edit the entry and select Save to close the keyboard.

7. Select Save to store your selections and return to the Annotations screen. Program additional Annotations as required.

8. Program the Format & Style options required for your Annotations. Refer to Format and Style on page 38 for instructions.

9. Select Save to confirm your selections and run the job.

Date

Use the following instructions to add the Date:

1. Select the Output Format tab, Annotations button and then Date.

2. Select the On button.

3. Select one of the arrow buttons to determine the position of the date on the page.

4. Specify the date format by selecting

DD/MM/YYYY, MM/DD/YYYY or YYYY/MM/DD.

5. Specify whether you want the date to appear on All Pages, All Pages Except First or First Page Only.

6. Select Save to store your selections and return to the Annotations screen. Program additional Annotations as required.

7. Program the Format & Style options required for your Annotations. Refer to Format and Style on page 38 for instructions.

8. Select Save to confirm your selections and run the job.

ColorQube™ 9301/9302/9303 Copy

Output Format

Bates Stamp

Use the following instructions to program a Bates Stamp:

1. Select the Output Format tab,

Annotations button and then Bates Stamp.

2. Select the On button.

3. Select one of the arrow buttons to determine the position of the Bates Stamp on the page.

4. Select the Starting Page Number box and use the numeric keypad to enter a starting page number. Leading zeros may be entered to set the starting page number length, for example 000000001.

5. Specify whether you want the Bates Stamp to appear on All Pages or All Pages Except First.

6. Use the scroll bar to browse the list of available prefixes and select the one you require. To add a new prefix to the list, highlight an empty entry and use the keyboard to enter up to 8 alphanumeric characters. Alternatively to edit an existing prefix, highlight the prefix in the list and select the Edit button. Use the keyboard to edit the entry and select Save to close the keyboard.

7. Select Save to store your selections and return to the Annotations screen. Program additional Annotations as required.

8. Program the Format & Style options required for your Annotations. Refer to Format and Style on page 38 for instructions.

9. Select Save to confirm your selections and run the job.

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Output Format

Format and Style

Once you have programed the Annotations required, use the following instructions to select the format and style required:

1. Select the Output Format tab,

Annotations button and then Format & Style.

2. Specify the appearance of annotated text:

• Opaque the annotated text is

placed on the copy output with a white border. No copy text is visible under the annotated text.

• Transparent the annotated text

is placed on the copy output so that the copy text is visible under the annotated text.

3. Use the arrow buttons to enter the Font Point Size which determines the size of all the annotation options used on your copy output.

4. Use the scroll bar to browse the list of font colors and select the one you require.

5. Select the Side 2 Options from the following selections:

• Same as Side 1 settings chosen will apply to both Side 1 and Side 2 of your output.

• Mirror Side 1 Flip on Horizontal output will open from right to left like a book, with the

binding edge on the left. The position of the annotation on Side 2 will mirror Side 1. For example, if a page number is positioned in the bottom left corner of Side 1, it will appear in the bottom right corner of Side 2.

• Mirror Side 1 Flip on Vertical output will open from bottom to top like a calendar, with the

binding edge at the top. The position of the annotation on Side 2 will mirror Side 1. For example, if a page number is positioned in the bottom left corner of Side 1, it will appear in the bottom right corner of Side 2.

6. Select Save to save your annotation Forma t & Style options.

7. Select Save to confirm your selections and run the job.

ColorQube™ 9301/9302/9303 Copy

Output Format

Transparency Separators

Use Transparency Separators to interleave each printed transparency with a blank sheet of paper from a specified paper tray.

1. Load the transparencies into Tray 4 (Bypass), update the Paper Settings screen and Confirm your selections. Refer to the Paper and Media guide for loading instructions.

Note Transparency Separators is not

available if Auto Paper is selected.

2. Select the Output Format tab, then

Transparency Separators and select On.

3. Select the paper tray containing the paper for the separators.

4. Select the tray that contains the transparencies.

5. Select Save to confirm the selections and run the job.

Page Layout

The Page Layout feature is ideal for handouts, story boards or for archival purposes. It allows up to 36 images to fit onto one sheet of paper. Your device will reduce or enlarge the images as needed, to display them either in landscape or portrait orientation on one page, based on the paper supply selected. The options are:

• Pages per Slide individual images reduced to fit onto one sheet of paper.

• Repeat Image multiple copies of the same image reduced to fit onto one sheet of paper. The actual number of rows and columns available is limited by the minimum reduction value (25%) and your selected paper output.

Note Some features cannot be used with the Page Layout feature and will be grayed out on the

Tou c h S c re e n.

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Output Format

4 Originals using 2 rows and 2 columns

6 Originals using 3 rows and 2 columns

2 Originals using 2 rows and 1 column

The examples shown here are typical outputs that can be produced when using the Page Layout feature.

Note The practical limit is for 16

images on A4 (8.5x11”) paper.

1. On the Copy tab, select the paper you want to use for the copies.

2. Select the Output Format tab, then Page Layout.

3. Select the Page Layout option required:

Pages per Slide

• Select the button that represents

the required number of images per page.

• Alternatively, select the Specify

Rows & Columns button and use the arrow buttons to select the number of rows and columns, from 1 to 15.

• Select either Portrait Originals or Landscape Originals from the drop-down menu on the

right.

Repeat Image

• Select the button that represents

the required number of images per page.

• Alternatively, select the Specify

Rows & Columns button and use the arrow buttons to select the number of rows and columns, from 1 to 15.

ColorQube™ 9301/9302/9303 Copy

Output Format

• Select either Portrait Originals or Landscape Originals from the drop-down menu on the

right.

•If Auto Repeat is selected, the

size of the original is used to automatically calculate the maximum number of rows and columns that can be accommodated on the currently selected paper size.

• To determine how the images are

printed, select either Upright Images or Sideways images from the drop-down menu on the right.

4. When you have made your selections select Save to save your selections and run the job.

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Job Assembly

Some pages with text and some with photos

Some pages 2 sided and some 1 sided

Var ious sized originals

More than 100 pages

Job Assembly

Use the Job Assembly options to program a job that requires individual selections for specific pages or sections, produce a Sample Set before printing the whole job or for storing and retrieving frequently run programs.

Build Job

Use this feature to build a job that requires different settings for each page, or a segment of pages.

You can select the appropriate settings to be applied to individual pages or segments of a completed job. First split the originals into sections for individual programing.

1. Select Build Job on the Job Assembly tab and select the On button.

2. Select Display this window between segments to view the Build Job screen during scanning. Then select Save.

3. Select the options required for the first segment of the job.

4. Load the first segment originals and press Start.

5. Remove the first segment originals. The Build Job screen displays the first segment in the list. The following options can be applied to any segment:

• Sample Last Segment produces a proof print of the last segment scanned. The proof is

delivered to the output module. If you are satisfied with the proof you can continue programing the Build Job.

• Delete Last Segment deletes the last segment scanned. You can continue programing the

Build Job.

• Delete All Segments deletes the current Build Job and returns you to the main Build Job

screen.

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Job Assembly

6. Using Program Next Segment, select the options required for the second segment.

7. Load the second segment originals and press Start.

8. Repeat these steps until all segments of your job have been programed and scanned.

9. After the last segment has been scanned, select Print the Job to indicate you have finished scanning and the job can be processed and completed.

Sample Set

When copying a large number of sets, use the Sample Set feature to review a proof copy to ensure that all the print settings are correct before printing the remaining sets.

1. Select the Sample Set button on the Job Assembly tab.

2. Select the On button and then select Save.

3. Load the originals in the document feeder and program the job requirements.

4. Enter the total quantity required and press the Start button.

One copy set of the job, the Sample Set, is printed.

The Job Progress screen is displayed and the job is held in the Job List.

5. If the Sample Set is acceptable, select Release. The programed number of sets will be produced.

If the Sample Set is unacceptable, select Delete and Delete Job to confirm. Your job will be deleted from the list.

Note If the Job Progress screen is not displayed, access your job by selecting the Job Status

button. Select the job in the list and select Release or Delete.

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Job Assembly

Save Current Settings

Up to ten combinations of commonly used feature selections can be retained in the device memory as Saved Settings. The device stores only the programing of the job, NOT the image. Each time Saved Settings are retrieved and used, the image must be scanned.

To S ave

1. Program the required job features.

2. Select the Save Current Settings button on the Job Assembly tab.

3. Select the Setting drop-down menu and use the scroll bar to select an <Available> setting.

4. Use the keyboard to enter a name for the saved settings.

5. Select Save.

The settings are stored and can be accessed using the Retrieve Saved Settings feature.

ColorQube™ 9301/9302/9303 Copy

Job Assembly

Retrieve Saved Settings

This feature enables you to Retrieve Saved Settings from the device memory and apply them to the current job. Changes can be made to the retrieved settings, but these will not be stored with the saved settings.

1. Select the Retrieve Saved Settings button on the Job Assembly tab.

2. Select the required job settings from the list. If required, use the scroll bar to access all the settings.

3. Select the Load Settings button, to retrieve the programing information.

The recalled programing features become active.

To delete a Settings entry, use the

Delete Settings option and select Delete to confirm.

4. Modify the selections as required for this job. These additional modifications are not saved with the saved settings.

5. Load your originals and press the Start button.

ColorQube™ 9301/9302/9303

Copy

Log In / Out

If Authentication or Accounting has been enabled on the device, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service.

1. To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password.

2. Use the keyboard to enter your User Name, then select the Next button.

3. Use the keyboard to enter your Password, then select the Enter button.

4. If an accounting system is in use on the device, you may also need to enter additional information.

•If Xerox Standard Accounting is

enabled, the user will also have to log in using their Xerox Standard Accounting details.

•If Network Accounting is enabled, the user must enter a User ID and an Account ID.

•If a Foreig n Device Interfac e (FDI) is installed, you are prompted to access via the device

installed, for example a card reader or coin slot.

Your user details display in the User Details area on the right side of the message display.

5. To log out, select the Log In/Out button again or select the User Details area and select Log Out from the drop-down menu.

6. A confirmation screen is displayed, select Log Out or Cancel.

ColorQube™ 9301/9302/9303 Copy

Version 1.0 09/10

Xerox® ColorQube™ 9301/9302/9303

Fax

XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document version 1.0: September 2010

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Dialing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Manual Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Dialing Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

2-Sided Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Image Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Reduce/Split . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Book Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Confirmation Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Starting Rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Delay Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Send Header Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Local Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Remote Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Build Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Secure Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

ColorQube™ 9301/9302/9303

Fax

Introduction

Fax is an optional feature that can be installed on your device. If installed, it can be accessed by selecting the Services Home button, then the Fax option. Using Fax enables you to scan your documents and send them to most types of fax machines that are connected to the telephone network.

Your device is connected directly to a telephone line and therefore gives you direct control over your fax transmissions. This type of fax travels over normal telephone lines and will therefore be charged at telephone rates.

The standard Fax option has the ability to connect to one telephone. An Extended Fax option is also available which utilizes two telephone lines. Using two telephone lines provides the capability to simultaneously send and receive.

Note This device only faxes in black

and white.

Most feature screens include these buttons to confirm or cancel your choices.

• Undo resets the current screen to the values that were displayed when the screen was opened.

• Cancel resets the screen and returns to the previous screen.

• Save saves the selections made and returns to the previous screen.

• Close closes the screen and returns to the previous screen.

Instructions for sending a fax and using the basic features are provided in the ColorQube™

9301/9302/9303 How To Sheets. If Authentication or Accounting has been enabled on your device,

you may have to enter log in details to access the features. Refer to Log In / Out on page 76.

ColorQube™ 9301/9302/9303 Fax

Dialing Options

The dialing options enable you to enter the destination fax number or numbers. Select the appropriate dialing option for your fax job.

To access the Dialing Options, select Services Home and Fax.

Dialing Options

The dialing options enable you to enter the destination fax number or numbers. Select the appropriate dialing option for your fax job.

To access the Dialing Options, select Services Home and Fax.

Manual Dialing

1. Select the fax number field and enter the fax number required using the numeric keypad.

2. If special characters are required, use the Dialing Characters option to enter the number plus additional dialing characters. Refer to Dialing

Characters on page 52.

3. Select Add to add the number to the recipient list. Enter additional numbers as required.

4. To amend the Recipient List:

• Select the entry in the list. If necessary, use the scroll bar to access all the entries.

•Use Edit to amend the entry. Use Remove to delete the entry from the list, or Remove All to

delete all entries. If removing an entry, a confirmation screen is displayed.

The fax will be sent to all the numbers in the recipient list.

Speed Dialing

If numbers have been entered into the Address Book they can be accessed via a Speed Dial number. Each entry in the

Address Book is allocated a 3-digit Speed Dial number, shown next to the entry. For

more information about the Address Book, refer to Address Book on page 53.

1. Select the Speed Dial option, a tick is displayed.

2. Select the fax number entry field.

ColorQube™ 9301/9302/9303

Fax

Dialing Options

3. Enter the 3-digit speed dial number.

4. Select Add to add the number to the Recipient List. Enter additional numbers as required.

5. Speed Dialing can be combined with Manual Dialing to build the recipient list.

Dialing Characters

Additional dialing characters can be accessed by selecting the Dialing Characters button. Use this option to enter the fax number if special characters are required. To enter a fax number using the dialing characters:

1. Select the Dialing Characters button.

2. Use the numeric keypad to enter the number plus additional dialing characters.

The following characters are available:

• Dial Pause [,] use to pause

between numbers. For additional pause time, add multiple pauses. If you are using charge code numbers, enter a pause after the fax number but before the charge code number.

• Pulse to Tone [:] use to switch between pulse and tone dialing.

• Mask Data [/] use to protect confidential information. For example, if a special charge code

or credit card number is required for a call, simply use the Mask Data character. Select the / character before entering confidential numbers. After the last confidential numbers, select / again to turn the mask data off. Characters between the / symbols will appear as *.

• Wait for Dial Tone [=] suspends dialing until an expected network tone is detected. It can

also be used to detect a specific tone when accessing an outside line or other service.

• Optional Readability Characters [Space ( ) - ] these are used for readability purposes but

do not affect the number entered. For example, if you wish to identify the area code of a fax number, use the Readability Characters (1234) 567890.

If more than one fax line is available, the following characters are also available:

• Line 1 [<1>] selects line 1 to dial the number. Using the line selection identifier temporarily

overwrites the fax settings and is for the current job only.

• Line 2 [<2>] selects line 2 to dial the number. Using the line selection identifier temporarily

overwrites the fax settings and is for the current job only.

If an incorrect entry is made, use the left/right arrows to navigate through the number and use the C button to delete a character. Use Clear Text to delete all the characters.

3. When you have entered the fax number and dialing characters required, select Add to add the number to the recipient list.

4. Select Close to return to the fax options.

ColorQube™ 9301/9302/9303 Fax

Dialing Options

Address Book

The Address Book is used to store individual fax numbers or groups of fax numbers which are used frequently. Up to 200 individual entries and 40 Group entries can be stored. For each number stored, transmission settings can also be set. The Address Book can be accessed from all screens where a fax number requires entering. Use the following instructions to setup and use Individual or Group entries.

If numbers have been entered into the Address Book they can be accessed via the Address Book button.

1. Select the Address Book button.

A list of individuals entered in the Address Book is displayed.

2. Select the required recipient and select Add to Recipients from the drop-down menu. The number is added to the Recipients list.

Continue adding recipients as required.

3. To add a Group entry to the list, select the Individuals drop-down menu and select Groups. The available Groups are displayed. Select the Group required and select Add to Recipients from the drop-down menu.

The Group is added to the Recipients list.

Continue adding Individual or Group entries as required.

4. To edit an existing entry, select the entry from the list and select the Edit Details button. Edit the entry as required and select Save.

5. To clear an entry from the Address Book list, select the entry requiring deletion and select Clear Entry from the drop-down menu. A confirmation screen is displayed, select Clear Entry.

6. Select Close to return to the fax options screen.

The fax will be sent to all the numbers in the Recipients list.

ColorQube™ 9301/9302/9303

Fax

Dialing Options

Using Chain Dial

The Chain dialing feature allows you to create a single fax recipient by adding 2 or more fax numbers together. For example, an area code may be stored separately to the telephone number. Chain dialing combines these 2 entries into a single fax number.

1. Select Address Book and then the Chain Dial button.

2. If numbers or special dialing characters are required before the Address Book number, use the numeric keypad to enter the numbers and characters required.

3. Select the Address Book entry required and select Add to Recipient.

The recipients fax number is added to the number in the Recipient entry box.

Continue adding numbers using the numeric keypad or Address Book until the number is complete.

4. Select Save to save your number in the list and return to the Address Book screen.

5. Select Close to return to the fax options.

The number displays in the Recipients list.

Setting up the Address Book

Individuals

1. Select the Fax tab and the Address Book button.

2. Select the Individuals button from the drop-down menu.

3. Select an empty slot from the list of entries. If necessary, use the Up and Down buttons.

4. Enter the name of the recipient in the Entry Name... field.

Use the backspace key to delete an incorrect entry, or the Clear Text button to delete the entire entry.

Select Save.

ColorQube™ 9301/9302/9303 Fax

Dialing Options

5. Enter the fax number of the recipient in the Fax Number field. Use the Dialing Characters button to enter the number if special characters are required. Refer to Dialing Characters on page 52.

6. Select a Starting Rate for the recipient. Use the drop-down menu to select a speed for the option selected. Refer to Starting Rate on page 66.

7. Select Cover Sheet and select On to include a cover sheet for the recipient. Complete the details required, refer to Cover Sheet on page 56 for more information.

8. Select the Save button. The new entry is displayed in the list.

9. To amend an entry, use the Edit Details option. To delete the entry, use the Clear Entry option.

Groups

Group entries allow you to group individual entries under one number, for regularly used broadcast transmissions. When transmitting a fax you only have to enter the one group number to send to multiple destinations. Fax numbers can only be added to a group if they are first entered as an individual entry.

1. To create a Group entry, select the Fax tab and the Address Book button.

2. Select the Groups option from the drop-down menu.

3. Select an empty slot from the list of entries. If necessary, use the Up and Down buttons.

4. Enter the name of the Group in the Group Name...field.

Use the backspace key to delete an incorrect entry, or the Clear Text button to delete the entire entry. Select Save.

5. Select the Add Recipients button to add recipients to the Group.

ColorQube™ 9301/9302/9303

Fax

Dialing Options

6. Individual or Group recipients can be added to a Group:

To add an individual entry, select Individuals from the drop-down menu. Select the entry required and select Add to Group.

To add a group entry to the new group, select Group from the dropdown menu. Select the group entry required and select Add to Group.

7. Continue adding individuals and groups until all the recipients have been added.

To delete entries from the Group, use Remove or Remove All.

8. Select Save when you have finished adding recipients. The recipients display in the list.

9. Select Close to return to the Address Book screen. The new Group has been created.

10. To amend a Group entry, select the Edit Details option. To delete a Group, use the Clear Entry option.

Cover Sheet

The Cover Sheet feature attaches a cover sheet to the document being transmitted. This replaces the routine of manually sending a cover sheet each time you send a document.

The Cover Sheet includes the following information:

• To the recipients name, can be entered at the device.

• From the sender’s name, as entered at the device.

• Comment the comment as specified from the comment list.

• Start Time the date and time of the fax transmission. Depending on the setup, the time is

displayed as a 12 or 24 hour clock. This information is added automatically to the cover sheet.

• Pages the page count, excluding the cover page. This information is added automatically to

the cover sheet.

• Fax number the number of the sending fax device. This information is added automatically

to the cover sheet.

ColorQube™ 9301/9302/9303 Fax

Dialing Options

To select a Cover Sheet:

1. Select the Cover Sheet button and select On.

2. Select the To... field and enter the name of the recipient using the keyboard.

• Up to 30 alphanumeric

characters can be entered.

• To delete a character use the

back arrow key, or to clear the entire entry select Clear Text.

•Use the Keyboards... button to

access additional language keyboards.

• Select Save.

3. Select the From... field and enter the name of the recipient using the keyboard and select Save.

4. Select the comment required from the list.

If a customized comment is required, select an <Available> comment and use Edit to enter the text required. Then select Save.

5. To delete a comment from the list, select the comment and select Clear. A confirmation screen is displayed, select Confirm.

The cleared comment becomes <Available>.

6. Select Save to save your selections and exit.

ColorQube™ 9301/9302/9303

Fax

These Fax options provide access to fax features which are required for programing basic fax jobs. To access the Fax options, select Services Home and Fax . The Fax tab is displayed.

2-Sided Scanning

The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. The options are:

• 1Sided is used if your original documents are single sided.

• 2Sided is used if your original documents are double sided. The document feeder must be used to scan your originals with this option.

• 2-Sided, Rotate Side 2 select if your original opens up like a calendar. The document feeder must be used to scan your originals with this option.

Original Type

Use this option to define the type of original being used for scanning. Making the correct selection enhances the quality of your output image. The options are:

• Photo & Text is recommended for originals containing high quality photographs and halftones. Using this setting the scanned image will contain medium quality pictures though the sharpness of text and line art is slightly reduced.

ColorQube™ 9301/9302/9303 Fax

Fax

• Text produces sharper edges and is recommended for text and line art.

Resolution

The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution produces a better quality image. A lower resolution reduces communication time. The options are:

• Standard (200x100 dpi) is recommended for text originals. It requires less communication time but does not produce the best image quality for graphics and photos.

• Fine (200 dpi) is recommended for line art and photos. This is the default resolution and the best choice in most cases.

• Superfine (600 dpi) is recommended for photos and halftones, or images that have gray tones. It requires more communication time, but produces the best image quality.

ColorQube™ 9301/9302/9303

Fax

Image Quality

The Image Quality options provide access to the features which enhance the image quality or output quality. To access the

Image Quality options, select Services Home and Fax. Then select the Image Quality tab.

Image Options

Image Options is used to change the appearance of the output image. The options are:

• Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images. Move the indicator down to darken the image or up to lighten the image.

• Sharpness provides manual control to adjust the sharpness of the scanned images. Move the indicator up to sharpen the image. Move the indicator down to soften the scanned image.

Image Enhancement

Image Enhancement provides options for improving the quality of the output, by reducing the background or adjusting the contrast. The options are:

• Background Suppression enhances originals that have colored backgrounds, by reducing or eliminating the background on the output. This option is useful when your original is on colored paper.

• Select Auto Suppression to

automatically suppress unwanted background.

ColorQube™ 9301/9302/9303 Fax

Image Quality

• Select Off to turn the Background Suppression feature off, particularly when:

•The Darken adjustment does not produce a satisfactory output from light originals.

• The original has a gray or colored border, such as a certificate.

• You want to bring out fine detail that was lost due to a dark edge when using bound originals.

• Contrast controls the image density on the output and compensates for an original that has too

much or too little contrast on the image.

• Select Manual Contrast to set the level of contrast yourself. Move the indicator towards the

• Select Auto Contrast to automatically set the contrast level depending on the original being

scanned.

ColorQube™ 9301/9302/9303

Fax

Layout Adjustment

The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your faxed document. To access the Layout Adjustment options, select Services Home and Fax . Then select the Layout Adjustment tab.

Original Size

Select Original Size to enter the size of your document when scanning from the document glass or the document feeder. Your device uses this information to calculate the size of your original and the scanned image. You can also select Auto Detect for automatic size detection, or Mixed Size Originals if scanning a mix of sizes. The options are:

• Auto Detect is the default setting and

enables automatic size sensing. The size detected is matched to a standard size paper.

• Preset Scan Areas allows you to

define the size of your original from a list of pre-set, standard document sizes. You can view the list by using the scroll bar.

• Custom Scan Area is used to enter a

specific area for scanning. Measure the area to be scanned on the original and enter the X and Y axis measurements into the fields provided. Only the area specified is scanned.

ColorQube™ 9301/9302/9303 Fax

Layout Adjustment

• Mixed Size Originals allows you to

scan documents containing different size pages. The pages must be the same width, like A4 LEF and A3 SEF (8.5x11” LEF and 11x17” SEF). Other combinations are shown on the screen.

The device will detect the size of the documents and determine whether the receiving fax machine can support the various paper sizes. If the receiving fax cannot support the page sizes, the image is reduced or enlarged to fit.

Select Save to save your selections and exit.

Reduce/Split

Select Reduce/Split to specify how your faxed document is printed if your document paper size is larger than the receiving fax machine's capabilities. The options are:

• Reduce to Fit this option reduces the

image to fit the paper size of the receiving fax machine.

• Split Across Pages this option splits

the document into 2 equal parts, or the majority of the image is put on to 1 page and the remainder on the next page.

Select Save to save your selections and exit.

Book Faxing

CAUTION: Do Not close the document feeder when scanning bound originals.

Select Book Faxing to specify which page or pages of a book are to be scanned. The book original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass.

ColorQube™ 9301/9302/9303

Fax

Layout Adjustment

Size on page 62.

The options are:

• Both Pages use to scan both pages,

• Left Page Only use to scan the left

page only. Use the arrow buttons to specify an amount from 0 to 25mm (0 to 1”) to be deleted from the right side of the page in order to delete unwanted marks reproduced from the gutter of the book.

• Right Page Only use to scan the right page only. Use the arrow buttons to specify an amount

from 0 to 25mm (0 to 1”) to be deleted from the left side of the page in order to delete unwanted marks reproduced from the gutter of the book.

• Reading Order use to select if the pages read from Left to Right or Right to Left.

Note The Reading Order option may not be displayed if it has not been enabled in Too ls . Refer to

the Administration and Accounting guide for more information.

Select Save to save your selections and exit.

Several pages of a bound document can be faxed using the Build Job feature. Refer to Build Job on page 73 for more information.

ColorQube™ 9301/9302/9303 Fax

Fax Options

The Fax Options allow you to specify how your fax document is transmitted and how it is printed at the receiving fax machine. To access the Fax Opti ons, select Services

Home and Fax. Then select the Fax Options tab.

Confirmation Report

Select Confirmation Report to print a broadcast report to identify the success or failure of a fax job. The options displayed depend on the settings enabled in Tools. Refer to the Administration and

Accounting guide for more information.

The options are:

Print Confirmation

• Use to print a transmission report containing details about the fax, together with a reduced copy of the first faxed page.

•The Confirmation report is printed after every transmission.

• When sending a fax to multiple recipients, one report is printed listing all of the recipients.

Print On Error Only

• Select this option to print the Confirmation report only if an error occurs with the transmission.

Select Save to save your selections and exit.

ColorQube™ 9301/9302/9303

Fax

Fax O ption s

Starting Rate

Use Starting Rate to select the speed at which the device starts transmitting your fax job. A high starting rate should be used in good transmission areas, and a low rate in poor quality areas. The options are:

Super G3 (33.6 Kbps)

• Determines the transmission rate to be used based on the maximum capabilities of the receiving fax machine.

• This rate minimizes transmission errors by using Error Correction Mode (ECM). Initial transmission speed is 33,600 Bits Per Second (bps).

G3 (14.4 Kbps)

• Selects the transmission rate based on the maximum capabilities of the receiving fax machine.

• Initial transmission speed is 14,400 Bits Per Second (bps). This rate minimizes transmission errors by using Error Correction Mode (ECM).

Forced (4800 bps)

• Used in areas of low quality communication, when experiencing telephone noise, or when fax connections are susceptible to errors.

• Forced 4800 bps is a slower transmission rate but is less susceptible to errors. In some regional areas the use of Forced 4800 bps is restricted.

Select Save to save your selections and exit.

ColorQube™ 9301/9302/9303 Fax

Fax Options

Delay Send

Select Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. Delay Send can also be used with Mailbox and Polling options.

The options are:

Specified Time

• Select Specified Time and select either the Hour or the Minute field to enter a time to send your fax.

•Use the arrow buttons or numeric keypad to enter the hours and minutes.

• If the device is set up to display the time using a 12 hour clock, you must also select either the AM or PM button.

• Select Save to save your selections and exit.

The fax will be stored in memory and sent at the specified time.

Send Header Text

This feature allows you to include header text information when sending the fax. The information is printed in the header at the top of each page of the fax transmission. The information included is displayed on the screen and can be customized using To ols . Refer to the Administration and

Accounting guide.

• Select On to enable the Send Header Te x t to print on the fax output.

Select Save to save your selections and exit.

ColorQube™ 9301/9302/9303

Fax

Fax O ption s

Mailboxes

Mailboxes are areas of device memory where incoming faxes are stored or from which outgoing faxes can be polled. Mailboxes enable you to store all received fax documents until it is convenient to retrieve them. Conversely, storing fax documents in a mailbox for Polling allows a remote user or users to retrieve the fax on demand.

Mailboxes must be set up by the System Administrator before fax documents can be stored in them. The device can contain up to 200 electronic mailboxes within its memory. To allow a remote user to fax to your mailbox they must know your mailbox number. To retrieve a document from your mailbox the remote user must know your mailbox number and if appropriate, your passcode.

The mailbox passcode ensures that the fax documents held in the mailbox are secure and can only be accessed by an authorized user. The passcode is a 4 digit number. If the mailbox has been set up with a passcode of 0000 then any combination of numbers, including no numbers, can be entered as the passcode to gain access to the mailbox.

Select the Mailboxes button. The options are:

Send to Remote Mailbox

This feature enables you to send a fax directly to an individual's private mailbox on a remote machine. The remote machine must have mailbox capabilities.

1. Select Send to Remote Mailbox.

2. Enter the recipient's fax number using the control panel, or select the Address Book option and select the recipient from the directory.

3. To send to a remote mailbox you must know the recipients mailbox number. Enter the Mailbox Number, between 001 and 200.

4. Enter the 4-digit Mailbox Passcode.

5. Select Save to save your selections and exit.

6. Use Delay Send to program a specific time to send the fax. Refer to Delay Send on page 67.

7. Load the originals and select Start on the control panel to send the fax to the recipient's mailbox.

A Store to Remote Mailbox message is displayed for information.

If enabled by your System Administrator, a report is printed once the documents are sent to the remote mailbox.

ColorQube™ 9301/9302/9303 Fax

Store to Local Mailbox

This feature allows you to store documents to be polled. The document is stored in your mailbox and automatically sent to a remote fax machine when requested.

1. Select the Store to Mailbox button.

2. Enter the Mailbox Number, between 001 and 200.

3. Enter the Mailbox Passcode.

4. Select Save to save your selections and exit.

5. Load the originals and select Start.

Your fax job is scanned and stored in the mailbox and the Mailboxes screen returns.

Print Local Mailbox Documents

Faxes stored in your mailbox can be printed.

1. Select the Print Local Mailbox Documents button.

2. Enter the Mailbox Number, between 001 and 200.

3. Enter the Mailbox Passcode.

4. Select Print All Documents to print the contents of the mailbox.

Fax Options

The documents may be deleted after printing, depending on the Mailbox & Polling Policies set.

Delete Local Mailbox Documents

All the faxes stored in your mailbox can be deleted. Local Mailbox Documents are faxes you have stored ready for Polling and faxes that you have received in your mailbox.

1. Select the Delete Local Mailbox Documents button.

2. Enter the Mailbox Number, between 001 and 200.

3. Enter the Mailbox Passcode.

4. Select Delete All Documents to delete the contents of the mailbox. A confirmation screen is displayed, select Delete All or Cancel.

Note The storage time for faxes is set up by the System Administrator.

ColorQube™ 9301/9302/9303

Fax

Fax O ption s

5. A confirmation screen is displayed prior to deleting the faxes stored in the selected mailbox.

Local Polling

The Local Polling feature allows a fax document to be left in the memory of your device to be retrieved by another fax machine. If the fax document is in memory it may be polled once and deleted, or polled several times, depending on the Mailbox & Polling Policies set.

Select the Local Polling button. The options are:

Non-Secure Polling

This feature allows you to scan documents and store them in the memory of your device. When a remote fax machine polls your device, it is able to retrieve the scanned fax document or documents. No passcode is required for Non-Secure Polling.

1. Select the Non-Secure Polling button.

2. Select Save to save your selections and exit.

3. Load the originals to be stored for polling and press Start.

The originals are scanned and stored in memory ready to be polled.

ColorQube™ 9301/9302/9303 Fax

Fax Options

Secure Polling

This feature allows you to scan documents and store them in the memory of your device ready for polling. Secure Polling is used for sensitive documents, access is only granted if the fax numbers of the retrieving devices have been entered, or if the Allow All Address Book fax numbers access option is selected.

1. Select the Secure Polling button.

2. Enter the fax numbers of the devices retrieving the document or select

Allow All Address Book fax numbers access. The number of the remote fax

machine must be stored in the Address Book.

3. Use Add to add more than one number to the list. Use the Address Book option to add a specific number from the directory.

4. Select Save to save your selections and exit.

5. Load the originals to be stored for polling and press Start.

The originals are scanned and stored in memory ready to be polled.

Stored Local Document

Documents stored in memory for local polling can be printed or deleted.

• Select Print All to print the documents stored in memory.

• Select Delete All to delete all stored documents. A confirmation screen is displayed, select Delete All or Cancel.

Select Save to save your selections and exit.

Remote Polling

The Remote Polling feature allows you to retrieve a stored document from a remote machine, where you call or Poll that machine. Your device offers several ways of Polling another fax machine:

• Poll a Remote Fax retrieves a fax from a remote fax machine or machines, immediately or at a specified time using Delay Send.

• Poll a Remote Mailbox retrieves a fax document from the mailbox of a remote fax machine. The mailbox number and if applicable, the passcode must be known.

Note If your device does not connect with the remote machine when Polling, it redials the

number. If it does connect and then the transmission fails, it does not redial the number and you have to start the Polling activity again. Polling a remote machine is not available if the fax line is set to Send Only or Receive Only.

ColorQube™ 9301/9302/9303

Fax

Fax O ption s

Select the Remote Polling button. The options are:

Poll a Remote Fax

The Poll a Remote Fax feature allows you to call a remote fax machine. The call locates and retrieves faxes stored at the remote machine. Remote Polling allows you to poll a remote machine immediately or at a specified time. More than one remote machine can be polled at a time.

1. Select the Poll a Remote Fax button.

2. Enter the fax numbers of the devices which are being polled. Use Add to add more than one number to the list.

Use the Speed Dial or Address Book option to add a specific number from the directory. Use the Dialing Characters option to enter special characters if required.

3. Use Delay Send to program a specific time to poll the remote machine. Refer to Delay Send on page 67.

4. Select Poll Now to commence polling.

The remote device is polled and the retrieved document printed. Select Close to exit.

Poll a Remote Mailbox

The Poll Remote Mailbox feature allows you to call a mailbox which is set up on a remote fax machine. The call locates and retrieves faxes stored within the Polled mailbox.

1. Select the Poll a Remote Mailbox button.

2. Enter the fax number of the device being polled. Use the Address Book option to add the number if required.

Use the Dialing Characters option to enter the number if special characters are required. Refer to Dialing

Characters on page 52.

3. Enter the Mailbox Number, between 001 and 200.

4. Enter the 4-digit Mailbox Passcode.

5. Select Poll Now to commence polling the mailbox.

The remote device is polled and the retrieved document printed. Select Close to exit.

ColorQube™ 9301/9302/9303 Fax

Job Assembly

Some pages with text and some with photos

Some pages 2 sided and some 1 sided

Var ious sized originals

More than 100 pages

This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the

Job Assembly options, select Services Home and Fax. Then select the Job Assembly tab.

Build Job

Use this feature to build a job that requires different settings for each page, or a segment of pages.

Job Assembly

You can select the appropriate settings to be applied to individual pages or segments of a completed job. First split the originals into sections for individual programing.

1. Select Build Job on the Job Assembly tab and select the On button.

2. Select Display this window between segments to view the Build Job screen during scanning. Then select Save.

3. Select the options required for the first segment of the job.

Note The fax destination details

must be entered prior to scanning.

4. Load the first segment originals and press Start.

5. Remove the first segment originals. The Build Job screen displays the first segment in the list. The following options can be applied to any segment:

• Delete Last Segment deletes the last segment scanned. You can continue programing the

Build Job.

• Delete All Segments deletes the current Build Job and returns you to the main Build Job

screen.

6. Using Program Next Segment, select the options required for the second segment.

7. Load the second segment originals and press Start.

ColorQube™ 9301/9302/9303

Fax

Job Assembly

8. Repeat these steps until all segments of your job have been programed and scanned.

9. After the last segment has been scanned, select Submit the Job to indicate you have finished scanning and the job can be processed and completed.

ColorQube™ 9301/9302/9303 Fax

Secure Faxes

All incoming faxes are submitted to the Incomplete Jobs list as fax jobs and usually print immediately.

If the administrator has switched on the Secure Receive feature, all incoming faxes require a passcode in order to release them for printing.

1. To release a Secure Fax for printing, press the Job Status button and select the held fax in the list.

2. To release a fax for printing, select the Release button from the drop-down menu.

3. Use the numeric keypad to enter the passcode and select the Release Job button.

The secure fax job is released for printing.

ColorQube™ 9301/9302/9303

Fax

Log In / Out

1. To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password.

2. Use the keyboard to enter your User Name, then select the Next button.

3. Use the keyboard to enter your Password, then select the Enter button.

4. If an accounting system is in use on the device, you may also need to enter additional information.

•If Xerox Standard Accounting is

enabled, the user will also have to log in using their Xerox Standard Accounting details.

•If Network Accounting is enabled, the user must enter a User ID and an Account ID.

•If a Foreig n Device Interfac e (FDI) is installed, you are prompted to access via the device

installed, for example a card reader or coin slot.

Your user details display in the User Details area on the right side of the message display.

5. To log out, select the Log In/Out button again or select the User Details area and select Log Out from the drop-down menu.

6. A confirmation screen is displayed, select Log Out or Cancel.

ColorQube™ 9301/9302/9303 Fax

Version 1.0 09/10

Xerox® ColorQube™ 9301/9302/9303

Server Fax

XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document version 1.0: September 2010

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Dialing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Manual Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Dialing Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Fax Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Server Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

2-Sided Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Image Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Delay Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Build Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

ColorQube™ 9301/9302/9303

Server Fax

Introduction

Server Fax is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then the Server Fax option.

Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network. Your images are sent from your device to a Third Party fax server, which relays them over the telephone network to the fax number of your choice.

This means that your fax transmissions are controlled by the server, which may limit your faxing options. For example, the server may be set-up to collect and send all faxes at off peak times.

Most feature screens include these buttons to confirm or cancel your choices.

• Undo resets the current screen to the values that were displayed when the screen was opened.

• Cancel resets the screen and returns to the previous screen.

• Save saves the selections made and returns to the previous screen.

• Close closes the screen and returns to the previous screen.

Instructions for sending a server fax and using the basic features are provided in ColorQube™

9301/9302/9303 How To Sheets. If Authentication or Accounting has been enabled on your device,

you may have to enter log in details to access the features, refer to Log In / Out on page 92.

ColorQube™ 9301/9302/9303 Server Fax

Dialing Options

The dialing options enable you to enter the destination fax number or numbers. Select the appropriate dialing option for your fax job.

To access the Dialing Options, select Services Home and Server Fax.

Manual Dialing

1. Select the fax number field and enter the fax number required using the numeric keypad.

2. If special characters are required, use the Dialing Characters option to enter the number plus additional dialing characters. Refer to Dialing

Characters on page 81.

3. Select Add to add the number to the recipient list. Enter additional numbers as required.

The fax will be sent to all the numbers in the recipient list.

Dialing Characters

1. Select the Dialing Characters button.

2. Use the numeric keypad to enter the number plus additional dialing characters.

The following characters are available:

• Dial Pause [,] use to pause

between numbers. The pause allows time to switch from an inside to an outside line during automatic dialing. For additional pause time, add multiple pauses. If you are using charge code numbers, enter a pause after the fax number but before the charge code number.

• Long Pause [

• Mask Data [/] use to protect confidential information. For example, if a special charge code

or credit card number is required for a call, simply use the Mask Data character. Select the / character before entering confidential numbers. After the last confidential number, select / again to turn the mask data off. Characters between the / symbols will appear as *.

|] use to enter a long pause between numbers.

ColorQube™ 9301/9302/9303

Server Fax

Dialing Options

• Group Dial [\] use to add another fax number to the entry if the fax is being transmitted to

multiple recipients.

• Pulse to Tone [:] use to switch between pulse and tone dialing.

• Password Check [S] use for remote terminal identification. This character verifies that the

correct number has been dialled.

• Wait for Network Tone [W] suspends dialing until an expected network tone is detected. It

can also be used to detect a specific tone when accessing an outside line or other service.

• Optional Readability Character [+] this is used for readability purposes and does not affect

the number entered. For example, if you wish to identify the area code of a fax number, use the Readability Character 01234+567890.

If an incorrect entry is made, use the left/right arrows to navigate through the number and use the C button to delete a character. Use Clear Text to delete all the characters.

3. When you have entered the fax number and dialing characters required, select Add to add the number to the recipient list.

4. Select Close to return to the fax options.

Fax Directory

The Fax Directory is used to store individual fax numbers which are used frequently. The Fax Directo ry can be accessed from all screens where a fax number requires entering. Up to 29 entries can be added.

Using the Fax Directory

If numbers have been entered into the Fax Directory they can be accessed via the Fax Di rect ory button.

1. Select the Fax Directory button.

A list of fax numbers entered in the Fax Directory is displayed.

2. Select the required number and select Add to Recipients from the dropdown menu. The number is added to the Recipients list.

Continue adding recipients as required.

3. To edit an entry, select it in the list and select the Edit button.

Edit the entry as required and select Save.

4. To clear an entry from the list, select the entry requiring deletion and select Clear Entry from the drop-down menu. A confirmation screen is displayed, select Clear Entry or Cancel.

5. Select Close to return to the fax options.

The fax will be sent to all the numbers in the recipient list.

ColorQube™ 9301/9302/9303 Server Fax

Setting up the Fax Directory

1. Select the Server Fax tab and the Fax Directory button.

2. Select an empty slot from the list of entries. If necessary, use the scroll bar.

Dialing Options

3. Enter the fax number in the Edit Fax Number field.

Use the C button to delete an incorrect entry, or the Clear Text button to delete the entire entry.

Select Save.

The new entry is displayed in the list.

4. To use the entry for the current job, select the entry in the list and select Add To Recipients.

The number is added to the Recipients list.

5. To edit an entry, select it in the list and select the Edit button.

Edit the entry as required and select Save.

6. To exit from the Fax Directory, select Close.

ColorQube™ 9301/9302/9303

Server Fax

Server Fax Options

These Server Fax options provide access to fax features which are required for programing basic server fax jobs. To access the Fax options, select Services Home and Server Fax. The Server Fax tab is displayed.

2-Sided Scanning

The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. The options are:

• 1Sided is used if your original documents are single sided.

• 2Sided is used if your original documents are double sided. The document feeder must be used to scan your originals with this option.

• 2-Sided, Rotate Side 2 select if your original opens up like a calendar. The document feeder must be used to scan your originals with this option.

Original Type

Use this option to define the type of original being used for scanning. Making the correct selection enhances the quality of your output image. The options are:

ColorQube™ 9301/9302/9303 Server Fax

Server Fax Options

• Text produces sharper edges and is recommended for text and line art.

Resolution

The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution produces a better quality image. A lower resolution reduces communication time. The options are:

• Standard (200x100 dpi) is recommended for text documents. It requires less communication time but does not produce the best image quality for graphics and photos.

• Fine (200 dpi) is recommended for line art and photos. This is the default resolution and the best choice in most cases.

ColorQube™ 9301/9302/9303

Server Fax

Image Quality

The Image Quality options provide access to the features which enhance the image quality or output. To access the Image

Quality options, select Services Home and Server Fax. Then select the Image Quality

tab.

Image Options

Image Options is used to change the appearance of the output image. The options are:

• Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images. Move the indicator down to darken the image or up to lighten the image.

Image Enhancement

Image Enhancement provides options for improving the quality of the output, by reducing the background or adjusting the contrast. The options are:

• Background Suppression enhances originals that have colored backgrounds, by reducing or eliminating the background on the output. This option is useful when your original is on colored paper.

• Select Auto Suppression to

automatically suppress unwanted background.

• Select Off to turn the Background Suppression feature off, particularly when:

•The Darken adjustment does not produce a satisfactory output from light originals.

ColorQube™ 9301/9302/9303 Server Fax

Image Quality

• The original has a gray or colored border, such as a certificate.

• You want to bring out fine detail that was lost due to a dark edge when using bound originals.

• Contrast controls the image density on the output and compensates for an original that has too

much or too little contrast on the image.

• Select Manual Contrast to set the level of contrast yourself. Move the indicator towards the

• Select Auto Contrast to automatically set the contrast level depending on the original being

scanned.

ColorQube™ 9301/9302/9303

Server Fax

Layout Adjustment

The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your faxed document.To access the Layout Adjustment options, select Services Home and Server Fax. Then select the Layout Adjustment tab.

Original Orientation

Use to specify the orientation of the originals being scanned. The options are:

• Upright Images refers to the

direction the images are loaded in the document feeder. Use this option if your images are in the orientation matching the image shown when loaded in the document feeder.

• Sideways Images refers to the

direction the images are loaded in the document feeder. Use this option if your images are in the orientation matching the image shown when loaded in the document feeder.

• Portrait Originals refers to the image orientation on the original documents. Use this option to

select a Portrait image orientation. Originals can be fed in any direction.

• Landscape Originals refers to the image orientation on the original documents. Use this option to

select a Landscape image orientation. Originals can be fed in any direction.

Select Save to save your selections and exit.

ColorQube™ 9301/9302/9303 Server Fax

Layout Adjustment

Original Size

• Auto Detect is the default setting and

enables automatic size sensing. The size detected is matched to a standard size paper.

• Preset Scan Areas allows you to

define the size of your original from a list of pre-set, standard document sizes. You can view the list by using the scroll bar.

• Custom Scan Area is used to enter a

specific area for scanning. Measure the area to be scanned on the original and enter the X and Y axis measurements into the fields provided. Only the area specified is scanned.

• Mixed Size Originals allows you to

scan documents containing different size pages. The pages must be the same width, like A4 LEF and A3 SEF (8.5x11” LEF and 11x17” SEF). Other combinations are shown on the screen.

Select Save to save your selections and exit.

ColorQube™ 9301/9302/9303

Server Fax

Fax O ption s

Fax Options

The Fax Options allow you to specify when your fax document is transmitted. To access the Fax Op tions, select Services

Home and Server Fax. Then select the Fax Options tab.

Delay Send

The options are:

Specified Time

• Select Specified Time and select either the Hour or the Minute field to enter a time to send your fax.

•Use the arrow buttons or numeric keypad to enter the hours and minutes.

• If the device is set up to display the time using a 12 hour clock, you must also select either the AM or PM button.

• Select Save and program and scan the fax job.

The fax will be stored in memory and sent at the specified time.

ColorQube™ 9301/9302/9303 Server Fax

Job Assembly

Some pages with text and some with photos

Some pages 2 sided and some 1 sided

Var ious sized originals

More than 100 pages

This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the

Job Assembly options, select Services Home and Server Fax. Then select the Job Assembly tab.

Build Job

Use this feature to build a job that requires different settings for each page, or a segment of pages.

Job Assembly

You can select the appropriate settings to be applied to individual pages or segments of a completed job. First split the originals into sections for individual programing.

1. Select Build Job on the Job Assembly tab and select the On button.

2. Select Display this window between segments to view the Build Job screen during scanning. Then select Save.

3. Select the options required for the first segment of the job.

Note The fax destination details

must be entered prior to scanning.

4. Load the first segment originals and press Start.

5. Remove the first segment originals. The Build Job screen displays the first segment in the list. Delete All Segments deletes the current Build Job and returns you to the main Build Job screen.

6. Using Program Next Segment, select the options required for the second segment.

7. Load the second segment originals and press Start.

8. Repeat these steps until all segments of your job have been programed and scanned.

9. After the last segment has been scanned, select Submit the Job to indicate you have finished scanning and the job can be processed and completed.

ColorQube™ 9301/9302/9303

Server Fax

Log In / Out

1. To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password.

2. Use the keyboard to enter your User Name, then select the Next button.

3. Use the keyboard to enter your Password, then select the Enter button.

4. If an accounting system is in use on the device, you may also need to enter additional information.

•If Xerox Standard Accounting is

enabled, the user will also have to log in using their Xerox Standard Accounting details.

•If Network Accounting is enabled, the user must enter a User ID and an Account ID.

•If a Foreig n Device Interfac e (FDI) is installed, you are prompted to access via the device

installed, for example a card reader or coin slot.

Your user details display in the User Details area on the right side of the message display.

5. To log out, select the Log In/Out button again or select the User Details area and select Log Out from the drop-down menu.

6. A confirmation screen is displayed, select Log Out or Cancel.

ColorQube™ 9301/9302/9303 Server Fax

Version 1.0 09/10

Xerox® ColorQube™ 9301/9302/9303

Internet Fax

XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document version 1.0: September 2010

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

New Recipient . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

From: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Subject: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

2-Sided Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Image Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Quality / File Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Internet Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Reply To . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Acknowledgement Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Build Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

ColorQube™ 9301/9302/9303

Internet Fax

Introduction

Internet Fax is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then the Internet Fax option.

Internet Fax enables the creation of an electronic image file by scanning an original hard copy document. The scanned image is converted into e-mail format to transmit over the internet or intranet.

Recipients are selected from an address book or entered manually using the keyboard. Received Internet Faxes are automatically sent from the server to the device as print jobs.

Most feature screens include these buttons to confirm or cancel your choices.

• Undo resets the current screen to the values that were displayed when the screen was opened.

• Cancel resets the screen and returns to the previous screen.

• Save saves the selections made and returns to the previous screen.

• Close closes the screen and returns to the previous screen.

Instructions for sending an internet fax and using the basic features are provided in ColorQube™

9301/9302/9303 How to Sheets. If Authentication or Accounting has been enabled on your device you

may have to enter log in details to access the features, refer to Log In / Out on page 110.

ColorQube™ 9301/9302/9303 Internet Fax

Internet Fax

These Internet Fax options provide access to features which are required for programing basic internet fax jobs. To access the Internet Fax options, select

Services Home and Internet Fax. The Internet Fax tab is displayed.

New Recipient

Use this option to enter details of all the recipients of the Internet Fax. To enter the recipient details:

1. Select New Recipient.

2. Select To or Cc for the recipient using the drop-down menu to the left of the entry box.

3. Using the keyboard, enter the e-mail address.

• Up to 40 alphanumeric

characters can be entered.

• To delete a character use the

back arrow key, or to clear the entire entry select Clear Text.

•Use the Keyboards... button to access additional language keyboards.

4. Select Add to add the e-mail address to the recipient list.

5. Continue adding e-mail addresses until all the recipient’s have been added to the list.

Select Close.

All the recipients are displayed in the recipient list.

ColorQube™ 9301/9302/9303

Internet Fax

From:

To enter or edit the sender’s name:

1. Select From.

Note This option may not be

available.

2. If a default name is displayed, select Clear Text to delete the entry.

3. Using the keyboard, enter the e-mail address of the sender.

• Up to 40 alphanumeric

characters can be entered.

• To delete a character use the

back arrow key, or to clear the entire entry select Clear Text.

•Use the Keyboards... button to access additional language keyboards.

4. Select Save to save and return to the previous screen, or Cancel to exit.

The e-mail address entered is displayed in the From field.

Subject:

To enter a subject for the internet fax:

1. Select the Subject field.

2. Using the keyboard, enter the subject of the Internet Fax.

• Up to 40 alphanumeric

characters can be entered.

• To delete a character use the

back arrow key, or to clear the entire entry select Clear Text.

•Use the Keyboards... button to

access additional language keyboards.

3. Select Save to save and return to the previous screen, or Cancel to exit.

The subject entered is displayed in the Subject field.

ColorQube™ 9301/9302/9303 Internet Fax

Internet Fax

Address Book

If the device has been setup to access the Network and Public Address Books, you can use them to select recipients. For information about setting up address books, refer to the System Administrator

Guide.

1. Select the Address Book button.

A list of e-mail addresses is displayed.

2. Select the e-mail address required and select Add (To:) or Add (Cc:) from the drop-down menu.

The e-mail address is added to the recipient list.

3. Continue adding e-mail addresses as required.

4. Use the Search option to search for a specific entry. Select Search and enter the name required using the keyboard and select Search.

The matching entries are displayed. Select the name required and add the recipient to the list using the dropdown menu.

5. To search different address books, use the Public Address Book or Network Address Book option (if available). Select the Address Book required using the drop-down menu to the left of the field and search using the same method described.

6. To find out more information about an address in the Address Book, select Details.... Full details of

the e-mail address owner are displayed. Select Close to exit the Details window.

Output Color

The Output Color options include selections to automatically detect and match the color of your original or produce monotone, full color or grayscale output from your original. The options are:

• Auto Detect to select output that matches your original.

• Black & White to select monotone output regardless of the color of your original.

• Grayscale to use gray scales instead of color.

• Color to select color output from your original.

ColorQube™ 9301/9302/9303

Internet Fax

2-Sided Scanning

The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. The options are:

• 1Sided is used if your original documents are single sided.

• 2Sided is used if your original documents are double sided. The document feeder must be used to scan your originals with this option.

• 2-Sided, Rotate Side 2 select if your original opens up like a calendar. The document feeder must be used to scan your originals with this option.

Original Type

Use this option to define the type of original being used for scanning. Making the correct selection enhances the quality of your output image. The options are:

• Text produces sharper edges and is recommended for text and line art.

• Map is used if your original is a map or contains intricate line art and text.

• Newspaper / Magazine is used if your original is from a magazine or newspaper that contains photographs or text.

How the Original was Produced

• Printed Original is for originals that have come from a magazine, book or newspaper or that have been printed on a large printing device.

• Photocopied Original is for originals that are photocopies.

• Photograph is for high quality photographic originals.

• Inkjet Original is for originals that have been produced using an inkjet printer.

• Solid Ink Original is for originals produced by a solid ink printing process, such as output from this device.

100

ColorQube™ 9301/9302/9303 Internet Fax

Xerox ColorQube 9301, ColorQube 9302, ColorQube 9303 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Copy

Contents

Introduction

Copy Options

Output Color

Reduce / Enlarge

Paper Supply

2-Sided Copying

Copy Output

Image Quality

Original Type

Image Options

Image Enhancement

Color Presets

Color Balance

Layout Adjustment

Original Orientation

Original Size

Book Copying

Image Shift

Edge Erase

Invert Image

Output Format

Booklet Creation

Special Pages

Annotations

Transparency Separators

Page Layout

Job Assembly

Build Job

Sample Set

Save Current Settings

Retrieve Saved Settings

Log In / Out

Contents

Introduction

Dialing Options

Dialing Options

Dialing Characters

Cover Sheet

2-Sided Scanning

Original Type

Resolution

Image Quality

Image Options

Image Enhancement

Layout Adjustment

Original Size

Reduce/Split

Book Faxing

Fax Options

Confirmation Report

Starting Rate

Delay Send

Send Header Text

Mailboxes

Local Polling

Remote Polling

Job Assembly

Build Job

Secure Faxes

Log In / Out

Server Fax

Contents

Introduction

Dialing Options

Manual Dialing

Dialing Characters

Fax Directory

Server Fax Options

2-Sided Scanning

Original Type

Resolution

Image Quality

Image Options

Image Enhancement