Xerox ColorQube 9201, ColorQube 9202, ColorQube 9203 Quick Guide

Xerox® ColorQube™ 9201/9202/9203

Quick Use Guide

©2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

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and the sphere of connectivity design are trademarks of Xerox Corporation

in the United States and/or other countries.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document version: July 2009

Table of Contents

Quick Use Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Purpose of this Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Before you get started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Multifunctional Device Overview . . . . . . . . . . . . . . . . . . . . . . 6

Power On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Load Paper into the Paper Trays . . . . . . . . . . . . . . . . . . . . . .10

Loading Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Sending an E-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Enhance Productivity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Maintenance and Consumables. . . . . . . . . . . . . . . . . . . . . . .32

Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

ColorQube™ 9201/9202/9203

Quick Use Guide

Table of Contents

ColorQube™ 9201/9202/9203 Quick Use Guide

Xerox

ColorQube™ Series

Quick Use Guide

Thank you for choosing this Multifunctional Device. This guide is for all users and administrators who will use and maintain the ColorQube™ 9201/9202/9203.

Purpose of this Guide

This Quick Use guide will give you an overview of the features and options that may be available on your device and your resources for maximizing system performance and productivity.

Before you get started

• The device must be installed.

• The device must be configured for use, see the System Administrator Guide.

• The device must be set up on a network, see the System Administrator Guide.

• The drivers must be installed, see the System Administrator Guide.

ColorQube™ 9201/9202/9203

Quick Use Guide

Multifunctional Device Overview

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Multifunctional Device Overview

Control Panel: Touch Screen and Numeric Keypad.

Tray 6 (Post Process Inserter): An optional paper tray for use with the High Volume Finisher. It is used to insert post process sheets into copy sets.

Document Feeder and Document Glass: Used for scanning single or

multiple documents. The document glass can be used for scanning single, bound, custom size or damaged

High Volume Finisher: This optional finisher collates, offsets, stacks and staples your output. Booklet Maker, Trifold and Hole Punch kits can be installed with this finisher.

documents.

Paper Trays 1, 2 and 3: These trays are standard on the device. Trays 1 and 2 are used for media sizes

5.5x8.5” to 11x17” / A5 to A3. Tray 3 is used for 8.5x11” / A4 media.

Tray 4 (Bypass): Used for nonstandard printing media.

Booklet Maker and Trifolder: These are optional devices which can be installed with the High Volume Finisher to staple and fold booklets or leaflets.

Offset Catch Tray: This optional device stacks, collates and offsets your output.

Tray 5: An optional high capacity paper source which feeds A4 or

8.5x11” Long Edge Feed (LEF) media as standard. Additional kits can be purchased to enable different paper

Office Finisher: This optional device stacks, collates, staples and offsets your output. Hole punch kits are also available for this finisher.

sizes to be fed.

For information about all the features and finishing options, refer to the User Guide.

ColorQube™ 9201/9202/9203 Quick Use Guide

Multifunctional Device Overview

Device Configuration

Following the installation and assembling of the device and hardware options, the result will be one of the following configurations.

ColorQube™ 9201

Digital Copying Standard Standard Standard

Network Printing Standard Standard Standard

Workflow Scanning Standard Standard Standard

E-mail Standard Standard Standard

Fax (1 or 2 line embedded) Option Option Option

Internet Fax & Server Fax Option Option Option

Network Accounting Standard Standard Standard

Tray 1, 2, 3 & 4 (Bypass) Standard Standard Standard

Tray 5 (Paper Feed Platform) Option Option Option

Tray 6 (Post Process Inserter) Option Option Option

80 GB Hard Drive Standard Standard Standard

Office Finisher Option Option Option

Offset Catch Tray Option Option Option

High Volume Finisher (HVF) Option Option Option

ColorQube™ 9202

ColorQube™ 9203

High Volume Finisher with Booklet Maker/Trifolder

Foreign Device Interface Option Option Option

User Guide Standard Standard Standard

Quick Use Guide (this guide) Standard Standard Standard

System Administrator Guide Standard Standard Standard

Telephone Cable Standard Standard Standard

Power Cable Standard Standard Standard

Document Folder Standard Standard Standard

Option Option Option

ColorQube™ 9201/9202/9203

Quick Use Guide

Multifunctional Device Overview

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Control Panel Overview

Services Home: Provides access to the services available on the device.

Services: Returns the display to the previous copy, fax, or scan feature screen when the Job Status screen or Machine Status screen is displayed.

Job Status: Use to check the progress of active jobs, or display detailed information about completed jobs.

Machine Status: Use to check the device status, the billing meter, and the status of consumables, or print various reports. Use this button also when accessing the System Administrator mode.

Touch Screen: Use to select programming features and display fault clearance procedures and general device information.

Interrupt: Use to pause the job which is currently printing, to run a more urgent copy job.

Start: Use to start a job.

Clear All: Press once to clear a

current entry. Press twice to return to default settings.

Stop: Stops the job in progress.

Energy Save: Use to select energy

saver mode or perform a quick restart.

Language: Use to select a different language for the touch screen options.

Numeric Keypad: Use to enter alphanumeric characters.

Help: Displays help messages for device features.

Dial Pause: Use to insert a pause when dialing a fax number.

‘C’ Cancel Entry: Cancels the previous entry made on the Numeric Keypad.

ColorQube™ 9201/9202/9203 Quick Use Guide

Power On and Off

1. To p o w er O N : Press the Power ON/OFF switch on the left side of the device to switch on the device. Some functions will be ready before others. The device will be ready to scan in approximately 3 minutes.

2. To p o w er O F F: Press the Power ON/OFF switch on the left side of the device. A confirmation screen will appear, touch the Power Down button.

Note: The device will automatically shut down after 60 seconds if you do

not touch the Power Down button. Power Down will result in the deletion of any jobs currently in the list. Do not switch on until the device has completely powered off. Do not physically move the device unless it has been powered off for more than 30 minutes.

Energy Saver and Quick Restart

The Energy Save button on the control panel can be used for additional power functions.

Select the Energy Save button on the control panel.

•If Energy Saver is selected, the device will immediately enter the Power Saver Mode appropriate to its configuration. If there are any jobs in the job list, a second screen displays.

To re-activate the device when in this mode, touch a button on the touch screen or control panel.

•If Quick Restart is selected and confirmed the device will restart. Any copy jobs in the job list will be deleted, print jobs in the job list are recovered.

•If Cancel is selected the power down options will be cancelled and the device will be available for use.

ColorQube™ 9201/9202/9203

Quick Use Guide

Load Paper into the Paper Trays

Energy Saver Options

The device is designed to be energy efficient and automatically reduces its power consumption after periods of inactivity. The System Administrator can setup the following Energy Saver options.

• Intelligent Ready wakes up and sleeps automatically based on previous usage. The device uses algorithms and data gathered on a usage profile to anticipate periods when the device is likely to be busy. Using this information it automatically wakes up the device.

• Job Activated wakes up when activity is detected.

• Scheduled wakes up and sleeps at set times on a daily basis. The device can be set to wake up when activity is detected, or a specific time can be entered.

• Fast Resume reduces the time taken to wake up. This changes the default sleep / low power timeouts and increases energy usage.

For information about setting up the Energy Saver options, refer to the System Administrator Guide.

Load Paper into the Paper Trays

1. Open the Paper Tray and load paper into the tray. Do NOT fill above the Max line.

2. Adjust the guides to hold the paper against the side of the tray.

3. When you close the tray, the Paper Settings screen is displayed. Input the size, type and color of the paper you have loaded and touch Confirm.

Note: A paper jam may occur if a tray is opened while it is being used to

feed stock. Do not open Tray 1 if Tray 2 is open.

For further information about loading paper and paper trays, refer to the User Guide.

ColorQube™ 9201/9202/9203 Quick Use Guide

Loading Documents

Original documents can be loaded either into the Document Feeder or onto the Document Glass.

1. Load your documents face up in the Document Feeder Input Tray. Adjust the top and bottom guide to just touch the documents.

Or...........

2. Lift up the Document Feeder. Place the document face down onto the Document Glass and register it to the arrow at the top right rear corner. Close the Document Feeder.

Note: Original documents are only

scanned once even when several copies are selected.

For further information on loading documents, refer to the How To section of the User Guide.

ColorQube™ 9201/9202/9203

Quick Use Guide

Making Copies

1. Load your documents face up in the Document Feeder Input Tray. Adjust the top and bottom guides to just touch the documents.

Or...........

Lift up the Document Feeder. Place the document face down onto the Document Glass and register it to the arrow at the top right rear corner. Close the Document Feeder.

2. Press the Clear All (AC) button once to cancel any previous screen programing selections.

3. Press the Services Home button and select the Copy option. The Copy features are displayed.

4. Select the required features using the touch screen:

Output Color is used to replicate the original colors or to change the output to black and white, color or a single color.

Reduce / Enlarge can be used to reduce or enlarge the image by 25% to 400%.

2-Sided Copying is used to produce 1 or 2 sided copy output.

Paper Supply is used to select the required tray and size of

paper for the copy output.

Copy Output is used to select collate, staple or fold options (depending on the finishing device available).

5. Enter the copy quantity using the numeric keypad and press Start to scan the originals.

6. Remove the originals from the Document Feeder or glass when scanning has completed.

Note: The Copy job enters the job list ready for printing.

7. Select Job Status to view the job list and check the status of your job. If your job is held in the list it requires additional resources to print. To

identify the resources required, select the job and select Job Details. Once the resources are available the job will print.

ColorQube™ 9201/9202/9203 Quick Use Guide

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