Xerox Color C75 Administration Guide

Version 1.0 February 2013 702P01004

Xerox® Color C75 Press

System Administration Guide

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FreeFlow®, SquareFold®, Xerox prInteract™, MeterAssistant®, SuppliesAssistant®, CentreWare®, Scan to PC Desktop®, and Xerox Extensible Interface Platform®, are trademarks of Xerox Corporation in the United States and/or other countries. Product status, build status, and/or specifications are subject to change without notice.

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Fiery® and PrintMe® are registered trademarks of Electronics For Imaging, Inc. GBC and AdvancedPunch™ are trademarks or registered trademarks of General Binding Corporation. ScanFlowStore® is a registered trademark of Nuance Communications, Inc. HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation. Netscape® is a registered trademark of Netscape Communications. UNIX® is a registered trademark of the Open Group. Mozilla FireFox™ is a trademark of Mozilla Foundation. AOL® is registered trademark of AOL Incorporated. Linux® is a registered trademark of Linus Torvalds. Netware® is a registered trademark of Novell, Incorporated. Equitrac Office® is a registered trademark of Equitrac Corporation. Solaris® is a registered trademark of Sun Microsystems, Inc. Kerberos is a trademark of the Massachusetts Institute of Technology. DocuWorks® is a registered trademark of Fuji Xerox Co., Ltd.

BR4002

1 Administrator overview...........................................................................1-1

Enter/exit administrator mode.......................................................................................1-1

Customizing the UI buttons/screens............................................................................1-1

Assigning a feature to the screens and buttons........................................1-2

Enabling Stored Programming..........................................................................1-2

Energy Saver mode..............................................................................................................1-2

Low Power mode.....................................................................................................1-3

Sleep mode...............................................................................................................1-3

Set/change the energy saver mode time intervals...................................1-3

Exiting power saver mode...................................................................................1-4

2 Configuration..............................................................................................2-1

NetWare...................................................................................................................................2-1

Preparations..............................................................................................................2-1

Microsoft® Network (SMB).............................................................................................2-2

Preparations..............................................................................................................2-2

Configuration procedure......................................................................................2-2

Configuration on the machine (SMB)...............................................2-2

3 Using CentreWare Internet Services ................................................3-1

Preparations...........................................................................................................................3-1

Configuration procedure...................................................................................................3-1

Configuration on the machine..........................................................................3-2

Connect to CentreWare Internet Services from a computer.................3-2

Network setting items for CentreWare Internet Services....................................3-3

Ethernet......................................................................................................................3-4

EtherTalk.....................................................................................................................3-4

Microsoft Networking (SMB)..............................................................................3-4

NetWare.....................................................................................................................3-5

TCP/IP..........................................................................................................................3-6

LPD...............................................................................................................................3-8

SNMP...........................................................................................................................3-8

FTP.............................................................................................................................3-10

POP3..........................................................................................................................3-11

Proxy Server............................................................................................................3-11

SMTP.........................................................................................................................3-12

WSD...........................................................................................................................3-12

IPP..............................................................................................................................3-12

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Port 9100 - Raw TCP/IP Printing....................................................................3-13

LDAP..........................................................................................................................3-13

HTTP..........................................................................................................................3-15

Encrypting HTTP communication....................................................3-15

Additional HTTP information............................................................3-16

WebDAV...................................................................................................................3-17

E-mail.....................................................................................................................................3-17

Setting the E-mail items....................................................................................3-17

Network Scanning.............................................................................................................3-19

Creating Job Templates.....................................................................................3-19

Adding a new Template.......................................................................3-19

Adding a Job Template File Destination.......................................3-20

4 Software applications and options....................................................4-1

Installing software applications/options....................................................................4-1

SIQA software installation...............................................................................................4-2

Installing the SIQA software on a PC.............................................................4-2

Setting up communication between the SIQA application and

the print engine................................................................................................4-3

Setting up and running SIQA software on an EX Print

Server.......................................................................................................4-3

Setting up and running SIQA software on a PC via an EX

Print Server or Integrated Fiery Color Server...........................4-4

Setting up and running SIQA software on a PC when a

FreeFlow Print Server is installed...................................................4-4

Xerox Extensible Interface Platform (XEIP)...............................................................4-5

Important preliminary information................................................................4-5

Enabling extensible service registration...........................................4-6

Digital Certificate......................................................................................4-6

SSL...................................................................................................................4-6

Ports................................................................................................................4-7

IPv4 Default Enablement.......................................................................4-7

Optional software kits........................................................................................................4-7

5 Remote services..........................................................................................5-1

Setting up remote services...............................................................................................5-2

How to Set Up Your Device.................................................................................5-2

Network Access..........................................................................................5-2

Set Up the Proxy Server..........................................................................5-2

Troubleshooting Connection Problems.......................................................................5-8

Problem.......................................................................................................................5-8

Solutions.....................................................................................................................5-8

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Internet Cable Problem...........................................................................5-8

Dead Internet Connection.....................................................................5-8

Network Changes: Blocked or Disabled Service............................5-8

Firewall Problems.......................................................................................5-8

TCP/IP............................................................................................................5-8

DNS Server...................................................................................................5-8

Persistent Problems...................................................................................5-9

6 E-mail.............................................................................................................6-1

Mail notice..............................................................................................................................6-1

Job completion notice........................................................................................................6-1

Scanner (mail transmission)............................................................................................6-1

Preparations...........................................................................................................................6-2

Configuring the E-mail Environment..............................................................6-3

Configuration procedure...................................................................................................6-3

Enabling the ports and setting the IP addresses.......................................6-4

Configuring the E-mail environment..............................................................6-4

If SMTP has been selected for the E-mail Receiving

Protocol...................................................................................................6-5

Configuring Email Settings.................................................................................6-5

Editing Default Email Settings........................................................................................6-6

7 Using the Scan Service............................................................................7-1

Scan Service overview........................................................................................................7-1

E-mail...........................................................................................................................7-2

Store to Folder..........................................................................................................7-2

Scan to PC..................................................................................................................7-2

Store to USB.............................................................................................................7-2

Job Flow Scanning..................................................................................................7-2

Store and Send Link...............................................................................................7-2

Store to Web Services for Devices (WSD)......................................................7-2

Setting up Access Rights...................................................................................................7-2

Authentication.........................................................................................................7-3

Authorization............................................................................................................7-3

Personalization........................................................................................................7-3

Local Authentication..........................................................................................................7-4

Setting up Local Authentication.......................................................................7-4

User Information....................................................................................................7-4

Adding User Information to the Local Database.........................7-4

Specifying Login Requirements........................................................................7-5

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Network Authentication....................................................................................................7-5

Authentication Using a Card Reader System...........................................................7-7

Configuration of Store to Folder....................................................................................7-9

Configuration of Scan to PC.........................................................................................7-10

Configuration of Store to USB.....................................................................................7-13

Configuration of Job Flow Sheets...............................................................................7-14

Configuration of Store and Send Link.......................................................................7-15

Configuration of Store to WSD....................................................................................7-17

Setting up Network Authentication................................................................7-5

Configuring Authentication Server Settings for Kerberos......................7-6

Configuring Authentication Server Settings for SMB...............................7-6

Configuring Authentication Server Settings for LDAP.............................7-6

Setting Up Authentication for Xerox Secure Access.................................7-7

Configuring Xerox Secure Access Login Settings.......................................7-7

Setting up Authentication for a USB Smartcard Reader

System..................................................................................................................7-8

Configure Network Authentication Settings..................................7-8

Enable SmartCard Settings...................................................................7-8

Configure SmartCard Link Mode Settings.......................................7-8

Setting the SmartCard Certificate Verification Mode................7-9

Configuring Certificate Revocation Retrieval Settings...............7-9

Enabling the Port and Setting up TCP/IP......................................................7-9

Registering a folder.............................................................................................7-10

Configuring a Computer...................................................................................7-10

Preparations...........................................................................................................7-11

Using Scanning with FTP.....................................................................7-11

Scanning with SMB................................................................................7-11

Enabling the port and setting up TCP/IP....................................................7-12

Configuration on the Computer.....................................................................7-12

USB Memory Devices.........................................................................................7-13

Enabling Store to USB........................................................................................7-13

Enabling the ports and setting up TCP/IP..................................................7-14

Configuring the SNMP port.............................................................................7-14

Configuration on the computer.....................................................................7-15

Setting Email Options........................................................................................7-15

Changing the File Name, Message, or Reply to email

options..................................................................................................7-16

Changing the File Format....................................................................7-16

Requesting a Read Receipt.................................................................7-16

Other Settings.......................................................................................................7-16

CentreWare Internet Service Setting Items..............................................7-16

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Preparations...........................................................................................................7-17

Enabling the WSD Scan Port...........................................................................7-17

Enabling WSD at a workstation.....................................................................7-18

Printing a Configuration Report.....................................................................7-18

Configuring Scan Service Settings..............................................................................7-18

8 Tools (administrator mode)...................................................................8-1

System Settings....................................................................................................................8-1

Common Service Settings...................................................................................8-1

Copy Service Settings............................................................................................8-4

Connectivity and Network Setup...................................................................8-10

Scan Service Settings..........................................................................................8-12

E-mail Service Settings.......................................................................................8-14

Address Book Settings........................................................................................8-14

Folder Service Settings.......................................................................................8-14

Job Flow Service Settings..................................................................................8-15

Stored File Settings.............................................................................................8-15

Setup and Calibration......................................................................................................8-15

Accounting...........................................................................................................................8-15

Authentication/Security Settings................................................................................8-16

9 Common Service Settings......................................................................9-1

Machine Clock/Timers........................................................................................................9-1

Setting the Machine Clock/Timers..................................................................9-2

Date and Time............................................................................................9-3

NTP Time Synchronization....................................................................9-3

Connection Interval..................................................................................9-3

Time Server Address.................................................................................9-3

Auto Clear.....................................................................................................9-4

Auto Job Release.......................................................................................9-4

Auto Print......................................................................................................9-4

Printer Lockout Duration........................................................................9-5

Time Zone....................................................................................................9-5

Daylight Savings........................................................................................9-5

Print-On-Demand Duration...................................................................9-5

Energy Saver Timers............................................................................................................9-5

Audio Tones............................................................................................................................9-6

Setting Audio Tones...............................................................................................9-7

Stored Programming Tone..................................................................................9-8

Stored Programming Complete Tone.............................................................9-8

Screen/Button Settings......................................................................................................9-8

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Paper Tray Settings...........................................................................................................9-11

Image Quality Adjustment...........................................................................................9-16

Reports...................................................................................................................................9-17

Maintenance.......................................................................................................................9-18

Service Screen After Auto Clear........................................................................9-9

Assigning Screen/Button Settings....................................................................9-9

Reconfirm E-mail Recipient screen................................................................9-10

Customize Keyboard Button............................................................................9-10

Custom Paper and Custom Paper Color Settings....................................9-11

Custom Paper and Custom Paper Color Settings....................................9-13

Paper Tray Attributes..........................................................................................9-13

Customize Paper Settings.................................................................................9-13

Change Paper Settings During Loading......................................................9-14

Paper Tray Priority................................................................................................9-14

Paper Type Priority...............................................................................................9-14

Tray 5 (Bypass) - Paper Size Defaults...........................................................9-14

Auto Tray Switching............................................................................................9-15

Photo and Text Recognition............................................................................9-16

Background Suppression (Black copy).........................................................9-16

Background Suppression (Scan Jobs)..........................................................9-17

Image Enhancement..........................................................................................9-17

Print Reports Button............................................................................................9-17

Job History Report...............................................................................................9-17

Scan File Transfer Report..................................................................................9-17

2 Sided Report.......................................................................................................9-18

Job Flow Error Report..........................................................................................9-18

Initialize Hard Disk Drive...................................................................................9-19

Software Options.................................................................................................9-19

Delete Certificates/Initialize Settings..........................................................9-20

Alignment Adjustment......................................................................................9-20

Alignment Adjustment information................................................9-21

Things to consider when creating/using an alignment

procedures...........................................................................................9-21

Alignment Adjustment options.........................................................9-21

Auto Alignment Adjustment..............................................................9-24

Manual Alignment Adjustment procedure..................................9-28

Adjust Paper Curl..................................................................................................9-30

Adjust Paper Curl options....................................................................9-31

Adjust Paper Curl Types A, B, C.........................................................9-31

Adjust Paper Curl Types 1-10.............................................................9-32

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Adjusting the paper curl......................................................................9-33

Adjust Fold Position (Finisher Adjustment)...............................................9-34

Adjusting the fold position.................................................................9-34

Adjusting the Single Fold position...................................................9-35

Adjusting the Booklet Fold position................................................9-36

Adjusting the C Fold position.............................................................9-37

Adjusting the Z Fold position.............................................................9-38

Adjusting the Z Fold Half Sheet position......................................9-40

Density Uniformity Adjustment.....................................................................9-41

Adjusting Values.....................................................................................9-44

Power On Self Test...............................................................................................9-44

USB Key....................................................................................................................9-44

Watermark...........................................................................................................................9-45

Date Format...........................................................................................................9-45

Default Watermark Effect.................................................................................9-45

Default Watermark..............................................................................................9-45

Font Size...................................................................................................................9-46

Background Pattern............................................................................................9-46

Density.....................................................................................................................9-46

Watermark/Background Contrast..................................................................9-46

Force Watermark - Copy ...................................................................................9-46

Force Watermark - Client...................................................................................9-46

Force Watermark - Print Stored File..............................................................9-46

Force Watermark - Media Print.......................................................................9-47

Custom Watermarks - 1 through 3................................................................9-47

Secure Watermark.............................................................................................................9-47

Secure Watermark Control...............................................................................9-47

Digital Codes Settings........................................................................................9-47

Force Secure Watermark ..................................................................................9-47

Secure Watermark Defaults.............................................................................9-47

Secure Watermark Effect..................................................................................9-47

Force Annotations.............................................................................................................9-48

Force Annotations................................................................................................9-48

Print Universal Unique ID..............................................................................................9-48

Print Universal Unique ID.................................................................................9-48

Notify Job Completion by E-mail................................................................................9-48

Plug-in-Settings..................................................................................................................9-49

Plug-in Settings.....................................................................................................9-49

Other Settings.....................................................................................................................9-49

Offset Stacking (Middle Right Tray).............................................................9-49

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Auto Job Promotion............................................................................................9-49

Default Print Paper Size.....................................................................................9-50

Paper Size Settings..............................................................................................9-50

Keyboard Input Restriction..............................................................................9-50

Operation of Up/Down Buttons.....................................................................9-50

Data Encryption....................................................................................................9-50

Encryption Key for Confidential Data..........................................................9-51

Service Rep. Restricted Operation..................................................................9-51

Software Download............................................................................................9-51

Document Feeder Tray Elevation .................................................................9-51

When loading originals........................................................................9-52

When pressing Start..............................................................................9-52

Estimated Job Time ...........................................................................................9-52

Cumulative time for all jobs...............................................................9-52

Time required for a single job............................................................9-52

Restrict Recipient Selection Method.............................................................9-52

Restrict User to Edit Address Book ...............................................................9-52

Paper Tray Attributes During Loading.........................................................9-52

Paper Size................................................................................................................9-53

Paper Type Priority...............................................................................................9-53

Auto Size Detect...................................................................................................9-53

Customize Paper Settings.................................................................................9-53

Paper Type Priority...............................................................................................9-54

Auto Tray Switching Control............................................................................9-54

Gloss mode.............................................................................................................9-54

10 Copy Service Settings.........................................................................10-1

Preset Buttons.....................................................................................................................10-1

Copy Defaults......................................................................................................................10-2

Paper Supply..........................................................................................................10-2

Reduce/Enlarge.....................................................................................................10-2

Original Type..........................................................................................................10-2

Lighten/Darken.....................................................................................................10-3

Sharpness................................................................................................................10-3

Background Suppression...................................................................................10-3

2 Sided......................................................................................................................10-3

Mixed Size Originals............................................................................................10-3

Edge Erase - Top Edge........................................................................................10-3

Edge Erase - Bottom Edge................................................................................10-3

Edge Erase - Left Edge.......................................................................................10-3

Edge Erase- Right Edge......................................................................................10-4

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Edge Erase- Side 2...............................................................................................10-4

Image Shift ...........................................................................................................10-4

Image Shift - Side 2............................................................................................10-4

Image Rotation.....................................................................................................10-4

Original Orientation............................................................................................10-4

Copy Output...........................................................................................................10-4

Uncollated - Separator Tray.............................................................................10-4

Sample Job.............................................................................................................10-4

Annotations - Font Size......................................................................................10-5

Annotations - Position on Side 2....................................................................10-5

Annotations - Comment....................................................................................10-5

Annotations - Apply Comment To.................................................................10-5

Annotations - Stored Comment.....................................................................10-5

Annotations - Comment Position..................................................................10-5

Annotations - Date..............................................................................................10-5

Annotations - Apply Date Stamp To.............................................................10-5

Annotations - Page Numbers..........................................................................10-5

Annotations - Apply Page Numbers To.......................................................10-5

Page Number Starting Number.....................................................................10-6

Page Numbers - Position...................................................................................10-6

Annotations - Bates Stamp..............................................................................10-6

Annotations - Apply Bates Stamp To...........................................................10-6

Bates Stamp - Starting Number.....................................................................10-6

Bates Stamp - Number of Digits....................................................................10-6

Bates Stamp...........................................................................................................10-6

Tab Margin Shift...................................................................................................10-6

Booklet Creation...................................................................................................10-7

Covers - Default Front Cover Tray..................................................................10-7

Covers - Default Back Cover.............................................................................10-7

Separators - Default Separator Tray.............................................................10-7

Copy Control........................................................................................................................10-7

Memory Full Procedure......................................................................................10-7

Maximum Stored Pages....................................................................................10-8

Auto Paper Off......................................................................................................10-8

Mixed Size Originals - 2 Sided Copy.............................................................10-8

Fine-tune 100%...................................................................................................10-8

Original Type - See - Through Paper.............................................................10-8

Face Up/Down Output - Reverse Order.......................................................10-8

Face Up / Down - Auto (Single Sheet).........................................................10-8

Auto Image Positioning - below 105 gsm..................................................10-9

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Original Size Defaults....................................................................................................10-10

Reduce/Enlarge Presets................................................................................................10-11

Auto Image Positioning - Above 106 gsm.................................................10-9

Comment Position...............................................................................................10-9

Date Position..........................................................................................................10-9

Bates Stamp - Position ......................................................................................10-9

Annotations - Edit Comment...........................................................................10-9

Bates Stamp - Edit Prefix 1 through 8.........................................................10-9

Maximum Number of Sets...............................................................................10-9

Reading Order Options......................................................................................10-9

Original Size Defaults options......................................................................10-10

A/B Series Size.......................................................................................10-10

Inch Size..................................................................................................10-10

Others.......................................................................................................10-10

Custom Size............................................................................................10-10

Reduce/Enlarge Buttons ...................................................................10-10

11 Connectivity & Network Setup.......................................................11-1

Port Settings........................................................................................................................11-1

Protocol Settings................................................................................................................11-2

Machine E-mail Address/Host Name........................................................................11-2

Proxy Server Settings.......................................................................................................11-2

Outgoing/E-mail Settings...............................................................................................11-3

POP3 Server Settings..........................................................................................11-3

SMTP Server Settings.........................................................................................11-3

Remote Authentication Server Settings......................................................11-3

Security Settings...................................................................................................11-3

Other Settings.......................................................................................................11-3

Remote Authentication Server Settings...................................................................11-4

Kerberos Server Settings...................................................................................11-4

SMB Server Settings............................................................................................11-4

Security Settings................................................................................................................11-5

SSL/TLS Settings...................................................................................................11-5

S/MIME Settings..................................................................................................11-5

PDF/XPS Signature Settings............................................................................11-5

IPSec Settings........................................................................................................11-5

IEEE 802.1x Settings..........................................................................................11-6

Certificate Revocation Retrieval Settings...................................................11-6

Other Settings.....................................................................................................................11-6

Add Domain Name to User Name................................................................11-6

FTP Server Login Name.....................................................................................11-7

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FTP Server Password...........................................................................................11-7

Mailbox Backup Tool - IP Address.................................................................11-7

12 Scan Service Settings..........................................................................12-1

Scan Defaults......................................................................................................................12-1

Original Type..........................................................................................................12-1

File Format .............................................................................................................12-2

Optimize PDF for Quick Web View................................................................12-2

Thumbnail - Outgoing Email...........................................................................12-2

Thumbnail - Scan to PC.....................................................................................12-2

Lighten/Darken.....................................................................................................12-2

Contrast ..................................................................................................................12-2

Sharpness................................................................................................................12-3

Background Suppression ..................................................................................12-3

Shadow Suppression ..........................................................................................12-3

Color Space ............................................................................................................12-3

Original Orientation............................................................................................12-3

Resolution...............................................................................................................12-3

Mixed Size Originals............................................................................................12-3

Edge Erase...............................................................................................................12-3

Edge Erase - Top and Bottom Edges............................................................12-3

Edge Erase - Left and Right..............................................................................12-4

Quality/File Size....................................................................................................12-4

E-mail Subject........................................................................................................12-4

Searchable Text....................................................................................................12-4

Language of the Original..................................................................................12-4

Searchable - Text Compression......................................................................12-4

Scan-to PC Defaults..........................................................................................................12-4

Transfer Protocol .................................................................................................12-4

User Name for FTP Scan ..................................................................................12-5

Original Size Defaults.......................................................................................................12-5

A/B Series Size.......................................................................................................12-5

Inch Size..................................................................................................................12-5

Others.......................................................................................................................12-5

Custom Size............................................................................................................12-5

Output Size Defaults........................................................................................................12-6

A/B Series Size.......................................................................................................12-6

Inch Size..................................................................................................................12-6

Others.......................................................................................................................12-6

Reduce/Enlarge Presets...................................................................................................12-6

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Preset%...................................................................................................................12-7

Variable%...............................................................................................................12-7

Preset Buttons - Edge Erase...........................................................................................12-7

Other Settings.....................................................................................................................12-7

Memory Full Procedure......................................................................................12-7

Maximum Stored Pages....................................................................................12-7

Saturation...............................................................................................................12-8

Background Suppression Level ......................................................................12-8

Shadow Suppression Level...............................................................................12-8

TIFF Format............................................................................................................12-8

Image Transfer Screen.......................................................................................12-8

Searchable Page Orientation..........................................................................12-8

Print Login Name on PDF Files.......................................................................12-8

13 E-mail Service Settings.......................................................................13-1

Maximum Address Entries.............................................................................................13-1

Response to Read Receipts............................................................................................13-1

Read Receipts......................................................................................................................13-2

Print Delivery Confirmation Mail.................................................................................13-2

Split Send Method............................................................................................................13-2

Maximum Data Size per Email....................................................................................13-2

Maximum Total Data Size.............................................................................................13-2

Maximum Split Count......................................................................................................13-2

Allow Casual Users to Edit From Field.......................................................................13-3

Allow Guest Users to Edit From Field........................................................................13-3

Allow to Edit From if Search Found............................................................................13-3

Allow to Edit From if Search Failed.............................................................................13-3

E-Mail Sending When Search Failed..........................................................................13-3

Add Me to To Field............................................................................................................13-4

Add Me to CC Field...........................................................................................................13-4

Edit E-Mail Receipts..........................................................................................................13-4

14 Folder Service Settings.......................................................................14-1

Files Retrieved By Client..................................................................................................14-1

Print & Delete Confirmation Screen...........................................................................14-1

Quantity/File Size for Retrieval.....................................................................................14-1

15 Job Flow Service Settings..................................................................15-1

Pool Server............................................................................................................................15-1

Pool Server Login Method..............................................................................................15-1

Job Flow Sheet List Default...........................................................................................15-1

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16 Stored File Settings.............................................................................16-1

Expiration Date for Files in Folder...............................................................................16-1

Stored Job Expiration Date...........................................................................................16-2

Minimum Passcode Length for Stored Jobs............................................................16-2

Print Order for All Selected Files..................................................................................16-2

17 Network Controller Settings (System Settings)........................17-1

Port Settings........................................................................................................................17-1

Protocol Settings................................................................................................................17-1

Machine E-mail Address/Host Name........................................................................17-2

Proxy Server Settings.......................................................................................................17-2

Remote Authentication Server Settings...................................................................17-2

Security Settings................................................................................................................17-3

SSL/TLS Settings...................................................................................................17-3

S/MIME Settings..................................................................................................17-3

PDF/XPS Signature Settings............................................................................17-3

IPSec Settings........................................................................................................17-3

IEEE 802.1x Settings..........................................................................................17-4

Certificate Revocation Retrieval Settings...................................................17-4

Other Settings.....................................................................................................................17-4

E-mail Receive Protocol......................................................................................17-4

Add Domain Name to User Name................................................................17-5

FTP Server Login Name.....................................................................................17-5

FTP Server Password...........................................................................................17-5

Mailbox Backup Tool - IP Address.................................................................17-5

18 Setup and Calibration........................................................................18-1

Setup......................................................................................................................................18-1

Create Folder..........................................................................................................18-1

Delete Folder button.............................................................................18-1

Folder Name.............................................................................................18-2

Check Mailbox Passcode......................................................................18-2

Delete Files After Retrieval..................................................................18-2

Delete Expired Files................................................................................18-2

Link Job Flow Sheet to Folder............................................................18-2

When the Delete Folder button is selected..................................18-3

Stored Programming..........................................................................................18-3

Storing a Program..................................................................................18-3

Deleting Stored Programs...................................................................18-4

Naming/Renaming a Stored Program............................................18-5

Stored Program icons............................................................................18-5

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Calibration.........................................................................................................................18-13

Calling a Stored Program.....................................................................18-5

Create Job Flow Sheet.......................................................................................18-6

Restrictions on using Job Flow...........................................................18-6

Create New Job Flow Sheet................................................................18-7

Name...........................................................................................................18-7

Description................................................................................................18-7

Keyword......................................................................................................18-7

Send as E-mail..........................................................................................18-7

Transfer via FTP (1) Transfer via FTP (2).......................................18-8

Transfer via SMB (1) Transfer via SMB (2)....................................18-8

Details.........................................................................................................18-9

Create Job Flow Sheet Keyword.....................................................................18-9

Add Address Book Entry....................................................................................18-9

Address Type..........................................................................................18-10

E-mail Address.......................................................................................18-10

Name........................................................................................................18-10

Surname..................................................................................................18-10

Given Name...........................................................................................18-10

Business Phone.....................................................................................18-10

Office........................................................................................................18-11

Business Address..................................................................................18-11

Transfer Protocol .................................................................................18-11

Server Name/IP address....................................................................18-11

Shared Name (SMB Only)................................................................18-11

Save in......................................................................................................18-11

User Name..............................................................................................18-11

Password..................................................................................................18-12

Port Number...........................................................................................18-12

When the Delete Entry button is selected.................................18-12

Paper Tray Attributes.......................................................................................18-12

19 Overview of Accounting and Authentication/Security

Settings......................................................................................................19-1

Accounting overview........................................................................................................19-1

Authentication/Security Settings overview.............................................................19-2

20 Accounting..............................................................................................20-1

Accounting > Create/View User Accounts..........................................................20-1

Create/view/edit a user account....................................................................20-2

Resetting an individual user account...........................................................20-3

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Accounting > Reset User Accounts........................................................................20-4

Resetting all user accounts (Accounting)...................................................20-4

System Administrator Meter (Copy Jobs)................................................................20-5

Accounting > Accounting Type................................................................................20-5

Selecting an Accounting Type........................................................................20-6

Accounting > Auto Reset of User Billing Information..................................20-6

Copy Activity Report.........................................................................................................20-7

21 Authentication/Security Settings..................................................21-1

Types of users......................................................................................................................21-1

Types of authentication..................................................................................................21-2

System Administrator Settings....................................................................................21-2

System Administrator Login ID......................................................................21-2

System Administrator Passcode ....................................................................21-3

Authentication...................................................................................................................21-3

Login Type...............................................................................................................21-4

Selecting the Login Type......................................................................21-4

Access Control.......................................................................................................21-4

Selecting the Access Control options..............................................21-5

Authentication > Create/View User Accounts....................................21-5

Create/view/edit a user account......................................................21-5

Resetting an individual user account.............................................21-7

Authentication > Reset User Accounts...................................................21-7

Resetting all user accounts (Authentication)..............................21-7

Create Authorization Groups...........................................................................21-8

Creating/editing an authorization group.....................................21-8

User Details Setup...............................................................................................21-9

Maximum Login Attempts.............................................................................21-10

Passcode Policy...................................................................................................21-10

Allow User to Disable Active Settings.....................................................................21-11

Job Status Default..........................................................................................................21-11

Active Jobs View................................................................................................21-12

Overwrite Hard Disk (optional)..................................................................................21-12

Overwrite Hard Disk > Number of Overwrites....................................21-13

Overwrite Hard Disk > Schedule Image Overwrite..........................21-14

22 Using CentreWare Internet Services for Accounting and

Authentication / Security...................................................................22-1

Accounting with CentreWare........................................................................................22-1

Local Accounting..................................................................................................22-1

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Authentication / Security with CentreWare............................................................22-8

Configuring Local Accounting...........................................................22-1

Resetting Access and Usage Limits for All Users........................22-2

Xerox Standard Accounting.............................................................................22-3

Configuring Xerox Standard Accounting......................................22-3

Creating a Group Account..................................................................22-4

Creating a New User Account and Setting Usage

Limits.....................................................................................................22-4

Maximum Usage Limits.......................................................................22-5

Resetting Usage Limits.........................................................................22-5

Printing a Report.....................................................................................22-5

Network Accounting (Job Based Accounting)..........................................22-5

Enabling and Configuring Network Accounting........................22-6

Configuring Accounting Login Screen Settings.......................................22-6

Accounting and Billing Device Settings......................................................22-7

Enabling Accounting in Print Drivers............................................................22-7

Enabling Accounting in a Windows Print Driver.........................22-7

Enabling Accounting in an Apple Macintosh Print

Driver.....................................................................................................22-8

Setting up Access Rights...................................................................................22-8

Overview.....................................................................................................22-8

Local Authentication.............................................................................22-9

Network Authentication....................................................................22-11

Authentication Using a Card Reader System...........................22-12

Controlling Access to Tools and Features................................................22-15

Controlling Access for All Users......................................................22-15

Controlling Access for a Group of Users......................................22-15

Digital Certificates............................................................................................22-17

Installing a Digital Certificate.........................................................22-17

Managing Certificates.......................................................................22-18

Certificate Revocation Retrieval Settings...................................22-18

Secure HTTP and SSL/TLS..............................................................................22-19

Configuring Secure HTTP and SSL/TLS Settings.....................22-19

S/MIME..................................................................................................................22-20

Configuring S/MIME Settings.........................................................22-20

IPsec.......................................................................................................................22-21

Configuring IPSec................................................................................22-21

802.1X....................................................................................................................22-22

Configuring 802.1X.............................................................................22-22

FIPS140-2 Data Encryption..........................................................................22-23

IP Filtering............................................................................................................22-23

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Creating an IP Filter Rule..................................................................22-23

Audit Log..............................................................................................................22-24

Enabling Audit Log..............................................................................22-24

Saving an Audit Log............................................................................22-24

Interpreting the Audit Log...............................................................22-24

PDF and XPS Signatures.................................................................................22-25

Address Book Security.....................................................................................22-25

Controlling CentreWare IS Address Book Access....................22-25

Controlling Control Panel Address Book Access.......................22-25

Restricting Access to Job Information......................................................22-26

Hiding or Password Protecting Completed Job

Information.....................................................................................22-26

Hiding Active Job Information.......................................................22-26

Hiding or Displaying Network Settings....................................................22-26

23 Problem Solving....................................................................................23-1

Density Uniformity Adjustment/SIQA problems..................................................23-1

SMB.........................................................................................................................................23-2

Troubleshooting....................................................................................................23-2

When you cannot communicate with the printer.....................23-2

When you cannot print........................................................................23-3

You cannot delete documents from the Printer

window.................................................................................................23-3

CentreWare Internet Services.......................................................................................23-4

Troubleshooting....................................................................................................23-4

Scanner Features...............................................................................................................23-5

Notes and Restrictions.......................................................................................23-5

When retrieving documents from mailbox..................................23-5

Display........................................................................................................23-5

When printing documents saved in the mailbox.......................23-5

When using TIFF files...........................................................................23-6

Restriction on scanning capacity......................................................23-6

Number of sheets for scanning (for Mailbox).............................23-6

E-Mail Features...................................................................................................................23-6

Troubleshooting....................................................................................................23-6

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System Administration Guide

Administrator overview

Enter/exit administrator mode

1. Press the Log In/Out button on the control panel.

The UI displays a keypad.

2. Enter the system administrator ID.

The default ID is admin, and the default password is 1111.

3. Select Enter.

4. Press the Machine Status button on the control panel.

5. Select the Tools tab on the UI.

The UI displays the System Settings screen.

6. Select the desired Mode, Group, and Feature (such as: System Settings > Common Service Settings > Machine Clock/Timers).

7. To exit the administrator mode, press the Log In/Out button on the control panel.

The UI displays the Logout screen.

8. Select Logout.

Customizing the UI buttons/screens

The administrator may customize specific buttons and screens:

• The user may switch to a specific feature without having to return to the All Services screen. This is accomplished by assigning specific features to the three custom control panel buttons. By default from manufacturing, the Copy feature is assigned to the first custom button, Review is assigned to the third custom button, and the second custom button is not assigned to anything (Not in Use).

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Administrator overview

• Specific screens may be displayed after the machine is switched on, when it exits the Power Saver mode, and/or after Auto Clear is selected.

Assigning a feature to the screens and buttons

1. Login as administrator.

2. Access the Tools tab on the UI.

3. Select System Settings > Common Service Settings.

4. Select Screen/Button Settings.

• To set or change the default screen, select Screen Default.

• To set or change a button on the UI, select the desired option (Services, Job

Status, Machine Status).

5. Select Change Settings.

6. Select the desired setting for the feature.

Choices are shown on the displayed list.

7. If desired, select another feature to set or change and repeat the previous steps.

8. Select Save.

The previous screen is displayed.

9. Select Close.

The main Tools tab screen is displayed.

10. Exit administrator mode.

Enabling Stored Programming

The Stored Programming feature allows you to store the settings of a commonly used job. If this feature is not on your Services Home menu, you can add it to that menu.

1. Log in as a system administrator.

2. From the Tools tab, select System Settings > Common Services Settings.

3. Select Screen/Button Settings.

4. Select Services Home, and then select Change Settings.

5. Select Add, scroll to Stored Programming, and select Save.

6. Log out as the administrator for the changes to take effect.

Energy Saver mode

The Energy Saver feature sets the time that lapses until the machine enters a reduced power consumption mode. There are two energy saver modes: Low Power and Sleep. The modes are activated when all copy and/or print jobs have been completed and there are no jobs currently processing.

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System Administration Guide

Administrator overview

The machine automatically enters the Low Power mode after 15 minutes of inactivity; this is the manufacturing default time. After 60 minutes of inactivity, the machine then enters Sleep mode; this is the manufacturing default time. The time intervals for both the Low Power and Sleep modes may be changed to reflect a value of 1-240 minutes for each mode.

Here are two examples:

• If Low Power Mode is set to 15 minutes and Sleep Mode is set to 60 minutes, Sleep Mode activates after 60 minutes of total inactivity, not 60 minutes after Low Power Mode begins.

• If Low Power Mode is set to 15 minutes and Sleep mode is set to 20 minutes, Sleep Mode activates 5 minutes after Low Power Mode begins.

Low Power mode

In this mode, the power to the UI and fuser unit is lowered to save power. The display goes out, and the Energy Saver button on the UI control panel lights. To use the machine, press the Energy Saver button. The Energy Saver button goes out to indicate that the Energy Saver feature is canceled.

Sleep mode

In this mode, the power is lowered more than in the Low Power mode. The display goes out, and the Energy Saver button on the UI control panel lights. To use the machine, press the Energy Saver button. The Energy Saver button goes out to indicate that the Energy Saver feature is canceled.

Set/change the energy saver mode time intervals

Note

The time intervals for both the Low Power and Sleep modes may be changed to reflect a value of 1-240 minutes for each mode.

1. Login as administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

The UI displays the System Settings screen.

4. Select System Settings > Common Service Settings.

5. Select Energy Saver Settings.

6. Select Energy Saver Timers.

7. Select Change Settings.

8. Select the desired time interval for both the Low Power and Sleep modes.

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Administrator overview

Note

The default time for Low Power mode is 15 minutes. The default time for Sleep mode is 60 minutes. Ensure that the Sleep mode interval is configured with a longer amount of time than the Low Power mode time interval.

9. Select Save.

The previous screen is displayed.

10. Select Close.

The main Tools tab screen is displayed.

11. Exit administrator mode.

Exiting power saver mode

The machine exits power saver mode either by pressing the Power Saver button on the control panel or when it receives print data for an incoming print job.

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System Administration Guide

Configuration

NetWare

Preparations

Note

A NetWare server is required when using NetWare network.

Tip

Refer to the Using CentreWare Internet Services chapter of this guide for detailed instructions on configuring NetWare.

The machine supports PServer mode for both the NetWare Directory Service and Bindery Service. PServer mode enables the machine to function as a print server and to capture print jobs in the print queue to output. The printer created for the machine consumes one file server license.

Note

The machine does not support Remote Printer (RPrinter) Mode.

Supported interfaces:

• 100Base-TX

• 10Base-T

Supported frame types:

• Ethernet II specification

• IEEE802.3 specification

• IEEE802.3/IEEE802.2 specification

• IEEE802.3/IEEE802.2/SNAP specification

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Configuration

Note

The machine will send packets of each frame type on the network, and will initialize for the same frame type as the first reply packet received. However, if there are multiple protocols running on the same network, use Ethernet II specification.

Microsoft® Network (SMB)

Preparations

A network environment where either TCP/IP or NetBEUI is required when using a Microsoft Network (SMB).

Configuration procedure

The machine can be connected to computers using Microsoft Networks (SMB).

Depending on the network environment, the machine may need to be configured with an IP address, subnet mask and gateway address. Confirm with the network administrator and set up the necessary items.

The following is the procedure to connect the machine to a Microsoft Network (SMB):

• Configuration on the Machine: Enable the SMB port on the machine.

• Configuration on the Computer: Install the print driver.

Configuration on the machine (SMB)

This section describes the configuration procedure to connect the machine to Microsoft Networks (SMB). First enable the SMB port, then set the IP address.

• The configuration can also be performed using the IP configuration tools included in CentreWare Internet Services or CentreWare Utilities. Refer to Using CentreWare Internet Services.

• Enable the SOAP port and the SNMP port in most cases.

1. Enter the System Administrator Mode.

2. Enable the SMB port.

a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select SMB and then select Change Settings. e) Select Port Status and select Change Settings. f) Select Enable and then select Save.

3. If necessary, set the IP Address.

4. Exit the System Administrator Mode.

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System Administration Guide

Configuration

5. After the machine is restarted, print out the Printer Settings List to confirm that the SMB port is enabled.

Note

If using the NetBEUI protocol, select NetBEUI as the protocol used by SMB for the port configuration using CentreWare Internet Services.

Note

Configure the SMB as necessary. Refer to for the SMB configuration.

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Configuration

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System Administration Guide

Using CentreWare Internet Services

CentreWare Internet Services enables you to display, configure, and change settings of the machine by using a web browser instead of the machine’s control panel.

Preparations

The following items are needed to use CentreWare Internet Services:

• A computer which can use TCP/IP as the network protocol.

• The configuration of the machine which includes:

- IP address

- Subnet mask

- Gateway address

Configuration procedure

CentreWare Internet Services provides a variety of services, including job and printer status, and the ability to alter configurations using a web browser in a TCP/IP environment.

For setting as a printer, the properties screen of the services in CentreWare allow the users to configure the system settings and port settings for each network that are otherwise set using the touch screen on the machine.

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Using CentreWare Internet Services

Follow the procedure below to use CentreWare Internet Services.

• Configuration on the Machine: Configure the machine to be able to use CentreWare Internet Services. First enable the Internet service port, then set the IP address.

• Confirmation of the Configuration: Confirm whether the machine is set to use CentreWare Internet Services.

Configuration on the machine

This section describes the configuration procedure for using CentreWare Internet Services on the machine.

First enable the Internet service port, then set the IP address.

1. Enter the System Administrator Mode.

2. Enable either the LPD port or the Port 9100 port as appropriate. In this example, the

LPD port is enabled.

a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select Internet Services (HTTP) and then select Change Settings. e) Select Port Status and select Change Settings. f) Select Enabled and then select Save. g) Select Close repeatedly until the Connectivity & Network Setup screen is displayed

3. If necessary, set the IP Address.

4. Exit the System Administrator Mode.

5. After the machine is restarted, print out the Printer Settings List to confirm that the

Internet service port is enabled.

Connect to CentreWare Internet Services from a computer

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in the address bar on

the browser, and press the Enter key.

• Example of the IP address (when the machine IP address is 192.168.1.1):

http://192.168.1.1

• Example of the Internet URL (when the machine Internet address is in the form

of xxx.yyy.zz.vvv): http://xxx.yyy.zz.vvv

• If your network uses DNS (Domain Name System) and host name for the machine is registered with the domain name server, you can access the device using a combination of the host name and the domain name as the Internet address. For example, if the host name is dcf1100, and the domain name is mycompany.com, then the Internet address becomes .dcf1100.mycompany.com

• When specifying a port number, add a colon (:) and a port number to the end of the Internet address.

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