Xerox Color 550, Color-560, Color-570 User Manual

Software Version 1.00
May 2013
702P01410

Xerox® Color 550/560/570 Printer

System Administrator Guide

©2013 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are

trademarks of Xerox Corporation in the United States and/or other countries.

FreeFlow®, SquareFold®, Xerox prInteract™, MeterAssistant®, SuppliesAssistant®,
CentreWare®, Scan to PC Desktop®, and Xerox Extensible Interface Platform®, are
trademarks of Xerox Corporation in the United States and/or other countries. Product
status, build status, and/or specifications are subject to change without notice.

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registered trademarks of Microsoft Corporation in the United States and/or other
countries.

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logo are registered trademarks of Adobe Systems, Inc. PostScript is an Adobe registered
trademark used with the Adobe PostScript Interpreter, the Adobe page description
language, and other Adobe products.

Apple®, Macintosh®, Mac OS®, and EtherTalk™ are trademarks or registered trademarks
of Apple Computer, Inc., registered in the U.S. and other countries. Elements of Apple's
Technical User Documentation used by permission from Apple Computer, Inc.

GBC® and AdvancedPunch™ are trademarks or registered trademarks of General Binding
Corporation. GBC®, and e/Binder 200™ are trademarks or registered trademarks of General
Binding Corporation.

HP, HPGL, HPGL/2, PCL and HP-UX are registered trademarks of Hewlett-Packard
Corporation in the United States and/or other countries.

Kerberos is a trademark of the Massachusetts Institute of Technology.

Linux® is a registered trademark of Linus Torvalds.

Netscape® is a registered trademark of Netscape Communications.

Netware® is a registered trademark of Novell, Incorporated.

PANTONE® is a registered trademark of Pantone, Inc.

ScanFlowStore® is a registered trademark of Nuance Communications, Inc

UNIX® is a registered trademark of the Open Group.

BRxxx

Table of Contents

1 Introduction................................................................................................1-1

Overview..................................................................................................................................1-1

Configuration Steps...............................................................................................1-1

More Information................................................................................................................1-2

2 Initial Setup ................................................................................................2-1

Physical Connection............................................................................................................2-1

Initial Setup at the Control Panel..................................................................................2-1

The Installation Wizard........................................................................................2-1

Configuration Report.............................................................................................2-2

System Administrator Access at the Control Panel................................................2-2

Locking or Unlocking the Printer.......................................................................2-2

Manually Setting the Printer's Ethernet Interface Speed...................................2-2

Assigning a Network Address............................................................................2-3

Enabling Services and Options.......................................................................................2-3

Enabling Services and Options at the Control Panel................................2-3

Enabling Services and Options in CentreWare Internet..........................2-3

Viewing Services and Options.........................................................................................2-4

Initial Setup in CentreWare Internet Services..........................................................2-4

Accessing CentreWare Internet Services.......................................................2-4

Changing the System Administrator Password........................................................2-5

Accessing the Configuration Report.............................................................................2-5

Printing the Configuration Report....................................................................2-5

Using the Configuration Overview Page.....................................................................2-5

Assigning a Name and Location to the Printer...........................................2-6

3 Paper Tray Settings...................................................................................3-1

Access the Paper Tray Settings ......................................................................................3-1

Custom Paper Name/Color .............................................................................................3-1

Paper Tray Attributes on Setup Screen........................................................................3-2

Paper Type Priority...............................................................................................................3-2

Setting Paper Type Priority.................................................................................3-2

Paper Tray Attributes..........................................................................................................3-3

Paper Tray Attributes During Loading.........................................................................3-4

Tray 5 - Paper Size Defaults..............................................................................................3-4

Setting Paper Size Defaults.................................................................................3-5

Customize Paper Supply Screen.....................................................................................3-5

Paper Tray Priority................................................................................................................3-6

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Setting Paper Tray Priority..................................................................................3-6

Priority............................................................................................................3-6

Auto Tray Switching Control............................................................................................3-7

Image Quality.......................................................................................................................3-7

Specifying Image Quality Settings..................................................................3-8

Changing an Image Quality Setting for Paper Type................................3-9

4 Setting Image Quality for the Scanner............................................4-1

Calibrating Image Color....................................................................................................4-2

5 Network Configuration............................................................................5-1

TCP/IP.......................................................................................................................................5-1

Enabling TCP/IP.......................................................................................................5-1

Configuring TCP/IP Settings at the Control Panel.....................................5-1

Manually Configuring an IPv4 Network Address.........................5-1

Manually Configuring an IPv6 Network Address.........................5-2

Configuring IPv4 Dynamic Address Settings.................................5-2

Configuring IPv6 Dynamic Address Settings.................................5-2

Configuring DNS/DDNS Settings........................................................5-3

Configuring TCP/IP Settings in CentreWare Internet

Services...................................................................................................5-3

Configuring Settings for IPv4...............................................................5-3

DNS Configuration for IPv4..................................................................5-4

Zero-Configuration Networking...........................................................5-4

Configuring Settings for IPv6...............................................................5-4

DNS Configuration for IPv6..................................................................5-5

SNMP........................................................................................................................................5-6

Enabling SNMP........................................................................................................5-6

Configuring SNMP..................................................................................................5-6

Editing SNMP v1/v2c Properties..........................................................5-6

Editing SNMP v3 Settings......................................................................5-7

SNMP Advanced Settings....................................................................................5-8

Adding IP Trap Destination Addresses.............................................5-8

Adding IPX Trap Destination Addresses..........................................5-8

LPD.............................................................................................................................................5-8

Enabling LPD............................................................................................................5-9

Configuring LPD......................................................................................................5-9

Raw TCP/IP Printing............................................................................................................5-9

Enabling Port 9100................................................................................................5-9

Configuring Port 9100.......................................................................................5-10

SMTP......................................................................................................................................5-10

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Configuring SMTP Server Settings................................................................5-10

Optional Information.........................................................................................5-11

LDAP.......................................................................................................................................5-11

Configuring LDAP/LDAPS Server Settings..................................................5-11

Defining User Mappings...................................................................................5-12

Configuring Filters for LDAP.............................................................................5-12

POP3.......................................................................................................................................5-13

HTTP.......................................................................................................................................5-13

Enabling HTTP.......................................................................................................5-13

Configuring HTTP Settings...............................................................................5-14

Proxy Server.........................................................................................................................5-14

NetWare................................................................................................................................5-15

Enabling NetWare...............................................................................................5-15

Configuring NetWare Settings.......................................................................5-15

Bindery Settings...................................................................................................5-16

NetWare Directory Services (NDS)................................................................5-16

Service Location Protocol (SLP)......................................................................5-16

Microsoft Networking......................................................................................................5-16

Enabling Microsoft Networking.....................................................................5-16

Configuring Microsoft Networking...............................................................5-17

Configuring WINS...............................................................................................5-17

IPP...........................................................................................................................................5-17

Enabling IPP...........................................................................................................5-17

Configuring IPP.....................................................................................................5-18

WebDAV................................................................................................................................5-18

Enabling WebDAV................................................................................................5-18

Configuring WebDAV..........................................................................................5-18

WSD........................................................................................................................................5-18

Enabling WSD........................................................................................................5-18

Configuring WSD.................................................................................................5-19

6 Security..........................................................................................................6-1

Setting up Access Rights...................................................................................................6-1

Overview.....................................................................................................................6-1

Authentication.........................................................................................................6-1

Authorization............................................................................................................6-2

Personalization........................................................................................................6-2

Local Authentication..........................................................................................................6-2

Setting Up Local Authentication......................................................................6-2

User Information....................................................................................................6-3

Specifying Login Requirements........................................................................6-3

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Network Authentication....................................................................................................6-4

Authentication Using a Card Reader System...........................................................6-5

Controlling Access to Tools and Features...................................................................6-8

Digital Certificates............................................................................................................6-10

Secure HTTP and SSL/TLS..............................................................................................6-13

S/MIME..................................................................................................................................6-14

IPsec.......................................................................................................................................6-15

802.1X....................................................................................................................................6-16

FIPS140-2 Data Encryption..........................................................................................6-17

Overwriting Image Data................................................................................................6-17

Setting up Network Authentication................................................................6-4

Configuring Authentication Server Settings for Kerberos......................6-4

Configuring Authentication Server Settings for SMB...............................6-5

Configuring Authentication Server Settings for LDAP.............................6-5

Setting Up Authentication for Xerox Secure Access.................................6-5

Configuring Xerox Secure Access Login Settings.......................................6-6

Setting Up Authentication for a USB Smartcard Reader

System..................................................................................................................6-7

Configure Network Authentication Settings..................................6-7

Enable SmartCard Settings...................................................................6-7

Configure SmartCard Link Mode Settings.......................................6-7

Set the SmartCard Certificate Verification Mode........................6-7

Controlling Access for All Users.........................................................................6-8

Controlling Access for a Group of Users........................................................6-9

User Roles Access Setup.......................................................................................6-9

Device Access Setup..............................................................................................6-9

Service Access Setup...........................................................................................6-10

Feature Access Setup..........................................................................................6-10

Installing a Digital Certificate.........................................................................6-11

Creating a Self-Signed Certificate.................................................................6-11

Creating a Request..............................................................................................6-11

Uploading a Certificate.....................................................................................6-12

Managing Certificates.......................................................................................6-12

Certificate Revocation Retrieval Settings...................................................6-12

Configuring Secure HTTP (SSL/TLS).............................................................6-13

Configuring S/MIME Settings.........................................................................6-14

Configuring IPSec................................................................................................6-16

Configuring 802.1X.............................................................................................6-16

Manually Deleting Image Data.....................................................................6-18

Scheduling Routine Deletion of Image Data...........................................6-18

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IP Filtering............................................................................................................................6-19

Creating an IP Filter Rule..................................................................................6-19

Audit Log..............................................................................................................................6-19

Enabling Audit Log..............................................................................................6-19

Saving an Audit Log............................................................................................6-20

Interpreting the Audit Log...............................................................................6-20

PDF and XPS Signatures.................................................................................................6-20

Address Book Security.....................................................................................................6-21

Controlling CentreWare Internet Services Address Book

Access.................................................................................................................6-21

Controlling Control Panel Address Book Access.......................................6-21

Restricting Access to Job Information......................................................................6-22

Hiding or Password Protecting Completed Job Information..............6-22

Hiding Active Job Information.......................................................................6-22

Hiding or Displaying Network Settings.....................................................................6-22

7 Printing .........................................................................................................7-1

Selecting Print Mode Options.........................................................................................7-1

Managing Banner Sheet Printing Options.................................................................7-1

Enabling Banner Sheet Printing in CentreWare Internet

Services.................................................................................................................7-2

Enabling Banner Sheet Printing at the Control Panel..............................7-2

Enabling Banner Sheet Printing in the Printer Driver...............................7-2

Print Service Settings..........................................................................................................7-2

Configuring Print Service Settings...................................................................7-2

Configuring Media Print Service Settings.....................................................7-4

UNIX, Linux, and AS/400 Printing.................................................................................7-4

Xerox Services for UNIX Systems (XSUS)......................................................7-4

Supported Printing Models.................................................................................7-4

Installing XSUS........................................................................................................7-5

Download the Files................................................................................................7-5

Perform the Installation Procedure.................................................................7-6

Launch XSUS............................................................................................................7-6

Printing from a Linux Workstation...................................................................7-6

Installing the Xerox PPD on the workstation...............................................7-6

Adding the Xerox Printer........................................................................7-6

Printing with CUPS....................................................................................7-7

AS/400........................................................................................................................7-7

Installing the WSCO and Setting up Print Queues....................................7-7

8 Image Registration Setups....................................................................8-1

Adjusting Image Alignment ...........................................................................................8-1

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Alignment Adjustment Procedure....................................................................8-2

Adjusting Fold Position......................................................................................................8-3

Fold Position Adjustment.....................................................................................8-3

Single Fold Position Adjustment.......................................................................8-4

Booklet Position Adjustment..............................................................................8-4

C Fold Position Adjustment.................................................................................8-5

Z Fold Position Adjustment.................................................................................8-5

Z Fold Half Sheet Position Adjustment..........................................................8-6

9 Copying.........................................................................................................9-1

Specifying Default Copy Settings..................................................................................9-1

Creating Copy Feature Presets........................................................................................9-1

Copy Control..........................................................................................................................9-2

Original Size Defaults.........................................................................................................9-2

Reduce and Enlarge Presets.............................................................................................9-2

Defining Custom Colors.....................................................................................................9-3

10 Scanning..................................................................................................10-1

Configuring General Scan Service Settings.............................................................10-1

Setting Scan Defaults.........................................................................................10-1

Setting Scan to PC Defaults.............................................................................10-1

Scanning to a Folder on the Printer............................................................................10-2

Managing Folders and Scanned Files........................................................................10-2

Creating and Editing a Folder.........................................................................10-2

Scheduling Deletion of Files Stored in Folders.........................................10-3

Configuring Folder Service Settings..............................................................10-3

Scanning to an Email Address......................................................................................10-3

Configuring Email Settings..............................................................................10-4

Editing Default Email Settings........................................................................10-5

Network Scanning.............................................................................................................10-7

Enabling Network Scanning............................................................................10-7

Configuring Network Scanning......................................................................10-7

Configuring File Repository Settings............................................................10-8

FTP.............................................................................................................................10-8

Configuring Repository Settings for FTP.......................................10-9

NetWare...................................................................................................................10-9

SMB.........................................................................................................................10-10

HTTP/HTTPS........................................................................................................10-11

CGI Scripts..............................................................................................10-12

Configuring the Default Template.............................................................10-13

Editing File Destination Settings...................................................10-13

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Adding Document Management Fields.....................................10-13

Configuring Other Default Template Scanning

Options..............................................................................................10-14

Configuring Template Pool Repository Settings......................10-14

Updating the List of Templates at the Control Panel............10-15

Configuring a Validation Server.....................................................10-15

Scanning to a User's Home Folder..........................................................................10-15

Configuring Scan to Home............................................................................10-16

Scanning to a USB Drive..............................................................................................10-16

Enabling Store to USB.....................................................................................10-17

Job Flow Sheets...............................................................................................................10-17

Create a Folder...................................................................................................10-17

Create a Job Flow Sheet.................................................................................10-18

Job Flow Sheet Restrictions...........................................................................10-19

Link the Folder to a Job Flow Sheet...........................................................10-20

Configuring the Printer for the Scan Utility.........................................................10-20

Xerox Scan Utility..............................................................................................10-20

Network Scan Utility 3....................................................................................10-20

11 Faxing.......................................................................................................11-1

Embedded Fax....................................................................................................................11-1

Enabling Embedded Fax...................................................................................11-1

Configuring Embedded Fax Settings...........................................................11-2

Configure Fax Control Settings.........................................................11-2

Setting Fax Defaults............................................................................................11-4

Setting Incoming Fax Options........................................................................11-4

Fax Forwarding........................................................................................11-4

Selecting the Folder Where Received Faxes are

Stored....................................................................................................11-5

Specify the Output Tray.......................................................................11-5

Reduce/Enlarge Presets........................................................................11-5

Original Size Defaults............................................................................11-6

Fax Confirmation Report.....................................................................11-6

Server Fax.............................................................................................................................11-6

Enabling Server Fax.............................................................................................11-6

Configure a Server Fax Filing Repository....................................................11-7

Configuring a Fax Repository using FTP.....................................................11-7

Configure a Fax Repository using SMB.......................................................11-7

Configure a Fax Repository using SMTP.....................................................11-8

Server Fax Confirmation Report and Job Log...........................................11-8

Internet Fax.........................................................................................................................11-8

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Configuring Internet Fax Settings.................................................................11-8

Configure Internet Fax Control Settings.......................................11-9

Internet Fax Defaults Settings.....................................................................11-10

Configuring Incoming Internet Fax Print Options..................11-10

Configuring Outgoing Internet Fax Options.............................11-10

Printing an Internet Fax Confirmation Report.........................11-10

Internet Fax Addresses...................................................................................11-11

LAN Fax...............................................................................................................................11-11

Session Initiation Protocol Fax (SIP Fax)...............................................................11-11

Enabling SIP Fax................................................................................................11-11

Configuring SIP Gateway Registration.....................................................11-12

Configuring T.38 Settings..............................................................................11-12

Configuring SIP Settings at the User Interface....................................11-12

12 Accounting..............................................................................................12-1

Local Accounting...............................................................................................................12-1

Configuring Local Accounting.........................................................................12-1

Resetting Access and Usage Limits for All Users.....................................12-2

Xerox® Standard Accounting........................................................................................12-3

Configuring Xerox® Standard Accounting..................................................12-3

Creating a Group Account................................................................................12-4

Creating a New User Account and Setting Usage Limits....................12-4

Maximum Usage Limits....................................................................................12-5

Resetting Usage Limits......................................................................................12-5

Printing a Report...................................................................................................12-5

Network Accounting.........................................................................................................12-6

Enabling and Configuring Network Accounting......................................12-6

Configuring Accounting Login Screen Settings.....................................................12-7

Accounting and Billing Device Settings....................................................................12-7

Enabling Accounting in Print Drivers.........................................................................12-8

Enabling Accounting in a Windows Print Driver......................................12-8

Enabling Accounting in an Apple Macintosh Print Driver....................12-8

13 Administrator Tools.............................................................................13-1

Monitoring Alerts and Status.......................................................................................13-1

Setting Up Job Completion Alerts.................................................................13-1

Setting Up Machine Status Alerts.................................................................13-2

Setting Up Billing Meter Read Alerts............................................................13-2

Setting Up Supplies Data Alerts.....................................................................13-2

Configuring Stored File Settings.................................................................................13-3

Energy Saving Settings...................................................................................................13-3

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Touch Screen Settings.....................................................................................................13-3

Setting Default Touch Screen Settings........................................................13-3

Taking the Printer Offline...............................................................................................13-4

Restarting the Printer in CentreWare Internet Services........................13-5

Restarting the Printer from the Control Panel..........................................13-5

SMart eSolutions and Billing Information..............................................................13-6

SMart eSolutions..................................................................................................13-6

Enabling SMart eSolutions...............................................................................13-7

MeterAssistant.........................................................................................13-7

SuppliesAssistant....................................................................................13-7

MaintenanceAssistant..........................................................................13-7

View Usage and Billing Information............................................................13-8

Usage Counters.......................................................................................13-8

Billing Information.................................................................................13-8

Cloning...................................................................................................................................13-8

Saving Your Printer Settings to a Clone File..............................................13-8

Installing a Clone File.........................................................................................13-9

Address Books.....................................................................................................................13-9

Public Address Book............................................................................................13-9

Editing the Public Address Book as a .csv File.............................13-9

Import......................................................................................................13-10

Adding and Editing Address Book Entries..................................13-10

LAN Fax Address Book.......................................................................13-11

Font Management Utility............................................................................................13-11

Customizing Printer Contact Information...............................................13-11

Updating the Printer Software..................................................................................13-12

Updating the Software...................................................................................13-12

Date and Time Settings...............................................................................................13-12

Fax Speed Dial Setup Settings..................................................................................13-13

Watermarks and Annotations...................................................................................13-14

Watermarks.........................................................................................................13-14

Universal Unique ID.........................................................................................13-14

Forced Annotations..........................................................................................13-14

Memory Settings.............................................................................................................13-15

14 Secure Access.........................................................................................14-1

Pre-requisites.......................................................................................................................14-1

Installation...........................................................................................................................14-1

Connecting the USB Card Reader..................................................................14-1

Configuring the USB Card Reader.................................................................14-2

Upload the Equitrac Provider and Libraries.................................14-2

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Check the Status of the Plug-Ins......................................................14-3

Update Plug-In Feature........................................................................14-4

Activate Plug-In.......................................................................................14-4

Configuring Xerox Secure Access for Authentication............................14-5

Optional Steps: Access Control..........................................................14-6

Enable Xerox Secure Access Settings..............................................14-6

Disable the USB Card Reader..........................................................................14-7

Deactivate Equitrac Provider and Libraries for USB Card

Reader...................................................................................................14-7

Disable Plug-in Feature.........................................................................14-8

Disconnect USB Card Reader from the Device USB

Port.........................................................................................................14-8

15 Authentication (CAC).........................................................................15-1

Supported Card Types.....................................................................................................15-1

Supported Card Readers.................................................................................................15-2

Requirements......................................................................................................................15-2

16 Customization and Expansion........................................................16-1

Xerox Extensible Interface Platform®........................................................................16-1

Enabling Extensible Services............................................................................16-1

Installing Custom Services Software............................................................16-2

Enabling Extensible Service Registration....................................................16-2

Auxiliary Interface Kit......................................................................................................16-2

17 Remote services....................................................................................17-1

Setting up remote services............................................................................................17-2

Prerequisites...........................................................................................................17-2

How to Set Up Your Device..............................................................................17-3

Network Access........................................................................................17-3

Set Up the Proxy Server........................................................................17-3

Troubleshooting Connection Problems.....................................................................17-8

Problem....................................................................................................................17-8

Solutions..................................................................................................................17-8

Internet Cable Problem........................................................................17-8

Dead Internet Connection..................................................................17-8

Network Changes: Blocked or Disabled Service.........................17-8

Firewall Problems....................................................................................17-8

TCP/IP..........................................................................................................17-8

DNS Server.................................................................................................17-8

Persistent Problems................................................................................17-9

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System Administrator Guide

1

Introduction

Overview

This guide is designed for a system administrator with network administrator rights who
has knowledge of networking concepts as well as experience creating and managing
network user accounts.

This guide will help you install, configure, and manage the printer on a network.

Note

Network features are not available if you are connected over USB.

Note

Embedded fax features are not available for all printer models.

Configuration Steps

When configuring the printer for the first time, Xerox® suggests that you follow these
steps in this order:

Note

Most configuration settings are located on the Properties tab in CentreWare Internet
Services. If your printer is locked, you must log in as the system administrator.

1. Connect an Ethernet cable from your printer to the network.

2. Confirm that your printer is recognized on your network. By default, the printer is
configured to receive an IP address from a DHCP server over a TCP/IP network.

3. Provide basic information such as your location, time zone, and date and time
preferences, by completing the Installation Wizard.

4. Print a Configuration Report listing the printer's current configuration. Review the
report and locate the printer's IP address.

5. Open a Web browser and type the IP address of your printer to access CentreWare
Internet Services (CentreWare Internet Services). CentreWare Internet Services is

1-1Xerox® Color 550/560/570 Printer

System Administrator Guide

Introduction

administration and configuration software installed on the printer's embedded Web
server.

6. Print the configuration checklist. The Configuration Checklist lists provides space
for you to write down important information as you go through the configuration
process. Use it to record information about your network settings, including
passwords, network paths, and server addresses.

7. Configure Authentication.

8. Configure Security.

9. Enable services in CentreWare Internet Services.

10. Configure Print, Scan, and Fax features.

11. Configure Accounting.

More Information

Refer to the following sources for more information about your printer and its capabilities.

SourceInformation

Quick User Guide

User Guide (PDF)

Recommended Media List

Software and Documenation disk
www.xerox.com/support

Software and Documentation disk
www.xerox.com/support

www.xerox.com/paper (United States)
www.xerox.com/europaper (Europe)

www.xerox.com/supportPrinter Management Tools

www.xerox.com/supportOnline Support Assistant

www.xerox.com/supportTechnical Support

Xerox® Color 550/560/570 Printer1-2

System Administrator Guide

Initial Setup

This chapter includes:

• Physical Connection

• Initial Setup at the Control Panel

• Initial Setup in CentreWare Internet Services

• Enabling Services and Options

Physical Connection

To connect your printer:

2

1. Connect the power cable to the printer, and plug it into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in
the back of the printer. Connect the other end of the cable to a correctly configured
network port.

3. If you have purchased and installed the Fax Hardware Kit, connect the printer to a
correctly configured telephone line.

4. Turn the printer on.

Initial Setup at the Control Panel

The Installation Wizard

The first time the printer is turned on, the Installation Wizard starts. The wizard prompts
you with a series of questions to help you configure basic settings for your printer. You
are prompted to:

• Set the current date and time.

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Initial Setup

• Select your local time zone.

• Configure certification, system access level, SMTP, and LDAP

Configuration Report

After you complete the installation wizard, you can print a Configuration Report. The
Configuration Report lists the printer's current settings. For details, see Accessing the
Configuration Report.

System Administrator Access at the Control Panel

To configure the printer from the control panel, press the Machine Status button, then
touch the Tools tab. If the printer is locked, log in as the system administrator.

To log in as a system administrator:

1. At the printer control panel, press the Log In/Out button.

2. Type admin and touch Next.

3. Type the administrator passcode and touch Enter. The default password is 1111.

Locking or Unlocking the Printer

To lock or unlock the printer:

1. At the printer control panel, press Machine Status and touch the Tools tab.

2. Touch Authentication / Security Settings > System Administrator Settings >
System Administrators Login ID.

3. Touch On to lock the printer or Off to unlock.

4. Touch Save.

Manually Setting the Printer's Ethernet Interface Speed

The printer's Ethernet interface automatically detects the speed of your network. If your
network is connected to another auto-sensing device, such as a hub, the hub may not
detect the correct speed. Refer to the configuration page to make sure the printer has
detected the correct speed of your network. To view the configuration page, see Accessing
the Configuration Report.

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System Administrator Guide

Initial Setup

To manually set the speed of the printer's Ethernet interface:

1. Log in as a system administrator.

2. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

3. Touch System Settings > Connectivity + Network Setup > Protocol Settings.

4. Touch Ethernet Rated Speed and touch Change Settings.

5. Select the Speed to match the speed set on your hub or switch.

6. Touch Save, then touch Close.

Assigning a Network Address

By default, the printer automatically acquires a network address from a DHCP server.
To assign a static IP address, configure DNS server settings, or configure other TCP/IP
settings. Refer to TCP/IP.

Enabling Services and Options

Some services and options must be enabled before they can be used. To enable these
special services and options, use either the control panel or CentreWare Internet Services.

Enabling Services and Options at the Control Panel

1. At the printer control panel, press the Machine Status button and then touch the
Tools tab.

2. Touch System Settings > Common Service Settings > Maintenance.

3. Touch Software Options.

4. Touch Keyboard.

5. Type the code and touch Save.

6. Touch Close.

Enabling Services and Options in CentreWare Internet

1. In CentreWare Internet Services, click Properties > Security > Feature Enablement.

2. Type the Unique Function Code.

3. Click Apply.

4. Touch Reboot.

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Initial Setup

Viewing Services and Options

To see which services and options are enabled or installed:

1. At the printer control panel, press the Machine Status button, then touch the
Machine Information tab.

2. Touch Machine Configuration.

Initial Setup in CentreWare Internet Services

CentreWare Internet Services is an application on the printer's embedded Web server
that allows you to configure and administer the printer from a Web browser on any
computer.

Accessing CentreWare Internet Services

Before you begin:

• TCP/IP and HTTP must be enabled to access CentreWare Internet Services. If you

disable either of these services, you must enable them at the printer before you can
access CentreWare Internet Services. For details, see Accessing CentreWare Internet
Services.

• Refer to the Configuration Report to determine your printer's IP address.

To access CentreWare Internet Services:

1. At your computer, open a Web browser.

2. Type the printer's IP address in the address field. To see the IP address of the printer,
press the Machine Status button on the control panel.

3. Press Enter or Return.

Note

If your printer is locked, type the system administrator user name and password to access
the Properties tab. The administrator user name is admin and the default password is

1111.

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System Administrator Guide

Initial Setup

Changing the System Administrator Password

Xerox® recommends that you change the default system administrator password after
you configure the printer for security. Be sure to store the password in a secure location.

To change the administrator password:

1. In CentreWare Internet Services, click Properties > Security > System Administrator
Settings.

2. Next to Administrator's Passcode, type the new password

3. Retype the password to verify.

4. Change the Administrator's Login ID or the allowed maximum number of login
attempts if desired.

5. Click Apply.

Accessing the Configuration Report

The Configuration Report lists the printer's current settings. By default, a Configuration
Report prints at startup.

Printing the Configuration Report

1. At the printer control panel, press the Machine Status button and touch the Machine
Informationtab.

2. Touch Print Reports.

3. Touch Printer Reports.

4. Touch Configuration Report and press the Start button.

Using the Configuration Overview Page

The Configuration Overview page provides shortcuts to commonly accessed pages under
the Properties tab. To access the Configuration Overview page, click Properties >
Configuration Overview.

System Administrator Guide

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Initial Setup

Assigning a Name and Location to the Printer

The Description page provides a place to assign a name and location to the printer for
future reference.

To assign a name and location:

1. In CentreWare Internet Services, clickProperties > Description.

2. Next to Machine Name, type a name for the printer.

3. Next to Location, type the location of the printer.

4. Type the printer's email address and administrator contact information in the
provided fields if desired.

5. Click Apply.

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System Administrator Guide

3

Paper Tray Settings

In this area of the Control Panel, you can set the items related to the paper and trays,
including the type of paper and tray priority.

Access the Paper Tray Settings

To manage the Paper Tray Settings features available to you at the Control Panel and
determine what selections will display on the Paper Tray settings screens, follow these
steps.

Note

You must log on as Administrator to access Paper Tray settings.

1. At the printer control panel, press the LogIn/Out button.

2. Type admin and touch Next.

3. Type the administrator passcode and touch Enter. The default password is 1111.
You are now in Admin mode as displayed in the top right corner of the screen.

4. Press the Machine Status button.

5. Touch the Tools tab.

6. Under the Group heading, touch System Settings > Common Service Settings.

7. Under the Features heading, touch Paper Tray Settings.

Custom Paper Name/Color

From the Paper Tray Settings screen, you can select the Custom Paper Name/Color
feature to set a custom name for paper loaded in the machine. A maximum of twelve
characters can be entered for each custom paper name.

System Administrator Guide

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Paper Tray Settings

Note

Use this feature for plain paper (64 - 105 gsm) only.

1. At the printer control panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select the option Custom Paper Name/Color.

3. Select the paper type to be renamed and touch Change Settings.

4. Enter the desired name for Custom Paper. Select Save to save the name and return
to the previous screen.

You can name Custom Paper Types 1 to 5, available from the Paper Type option, and
Custom Paper Colors 1 to 5, available from Paper Tray Attributes > Paper Color. You
can use up to 23 characters (letters, numbers, and symbols) for each name and color.
For example, you can use a name showing its usage, such as "Color" for colored paper,
and "Covers" for bond paper.

Paper Tray Attributes on Setup Screen

You can change and set the paper tray attributes that will display on the Control Panel
when the machine first starts up.

1. At the printer control panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select Paper Tray Attributes on Setup screen.

3. Select Enabled or Disabled, and Save.

Paper Type Priority

You can define the priority of the trays to use when paper of the same size and the same
orientation is set in the multiple trays for automatic tray selection. Auto Paper selection
means that a tray containing the appropriate paper is automatically selected by the
machine for copying or printing. The paper type setting is prioritized over the paper tray
priority settings. If, however, different paper types appear in the same priority sequence,
the paper is determined by paper tray priority sequence. The tray containing paper type
set to Auto Paper Off is not selected by automatic tray selection.

Note

Not all Print Servers (DFEs) will adhere to this feature setting.

Setting Paper Type Priority

To set paper type Priority:

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System Administrator Guide

Paper Tray Settings

1. At the printer control panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select the option you need. The following table lists the current default settings for
the paper type priority:

Current SettingItem

FirstPlain

Auto paper OffPlain reloaded

SecondRecycled

Auto paper offCustom type 1

Auto paper offCustom type 2

Auto paper offCustom type 3

3. Touch Change Setting.

4. Select the feature you want and then touch Save > Close.

Paper Tray Attributes

From the Paper Tray Settings area, you can set the size and type of paper loaded in the
trays.

1. At the printer control panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select Paper Tray Attributes. The following table lists the current default settings.

3. Select the option you want.

4. Touch Change Settings for the tray you want.

5. Select the paper type, paper size, paper color. For Auto paper select color by using
the up or down scroll arrow.

6. Touch Save.

Current SettingItem

Auto Detect - Plain (64-79 gsm)Tray 1

Auto Detect - Plain (64-79 gsm)Tray 2

Auto Detect - Plain (64-79 gsm)Tray 3

Auto Detect - Plain (64-79 gsm)Tray 4

System Administrator Guide

11” x 17” - Plain (64-79 gsm)Tray 5

Auto Detect - Plain (64-79 gsm)Tray 6

Auto Detect - Plain (64-79 gsm)Tray 7

Auto DetectTray 8 inserter

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Paper Tray Settings

Paper Tray Attributes During Loading

From the Paper Tray Settings area, you can set which paper tray attributes will display
for selection when paper is loaded.

1. At the printer Control Panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select Paper Tray Attribute During Loading.

3. Select Off or On.

4. Touch Save.

Tray 5 - Paper Size Defaults

From the Paper Tray Settings area, select Tray 5 - Paper Size Defaults to define up to
20 sizes that will display when Tray 5 (Bypass) is loaded and in what order they will list.

The following table lists the current paper size default settings:

Current SettingItem

8.5”x 11” LEPaper size 1

8.5” x 11 SEPaper size 2

8.5” x 14” SEPaper size 3

11”x 17” SEPaper size 4

12” x 18” SEPaper size 5

5.5” x 8.5” SEPaper size 6

8” x 10” LEPaper size 7

5” x 7” SEPaper size 8

4”x 6” SEPaper size 9

13” x 19”SEPaper size 10

A4 LEPaper size11

A4 SEPaper size 12

A3 SEPaper size 13

SRA3 SEPaper size 14

A5 LEPaper size 15

A5 SEPaper size 16

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System Administrator Guide

Paper Tray Settings

Current SettingItem

8.5” x13” SEPaper size 17

9” X11” LEPaper size 18

B4 SEPaper size 19

B5 SEPaper size 20

The following alternate sizes can display for selection when paper is loaded in Tray 5:

• A/B Series Size – A3, A4, A4, A5, A5, A6, B4, B5,B5,B6

• Inch Size includes – 13x19”, 13x18,”12.6X19.2,” 12X18,”, 11X17,”11X15”, 8.5X14,”

8.5X13,” 8.5X11,” 8.5X11,” 8X10,” 8X10”, 7.25X10.5”, 7.25X10.5”, 5.5X8.5”, 5X7”

• Others – SRA3, A4 Cover, 9x11, 215x315, 8K, 16K, 16K, 100x 148mm, 148x 200mm,

4x6”, Env 120x235, Env 240x332, Env 229x324, Env 162x229

• Custom Size

Setting Paper Size Defaults

To define and set the paper sizes that will display when Tray 5 is loaded:

1. At the printer Control Panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. From the Paper Tray Settings area, select Tray 5 - Paper Size Defaults

3. Use the up or down arrow to select the option you want to change.

4. Touch Change Setting

5. Select the desired feature you want. Select from A/B Series Size, Inch Size, Others,
or Custom Size.

6. Touch Save > Close.

Customize Paper Supply Screen

From the Paper Tray Settings area, use this feature to select whether the setting items
specified in Paper Size or Auto Paper Select under Paper Tray Attributes will display on
the Paper Supply screen.

1. At the printer Control Panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select Customize Paper Supply screen.

3. Select the desired option:

• Usage - Displays the setting in Auto Paper Select.

• Disabled - does not display the items specified in Paper Size.

• Size Detection - Displays the setting in Paper Size.

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3-5Xerox® Color 550/560/570 Printer

Paper Tray Settings

4. Select Auto Paper and click Save.

Paper Tray Priority

Set the priority of the trays to use when paper of the same size and the same orientation
is set in the multiple trays or print data does not include the paper tray information for
automatic tray selection.

Auto Paper selection means that a tray containing the appropriate paper is automatically
selected by the machine for copying or printing. This setting applies to Trays 1 to 4 and
6 (optional). You cannot apply this setting to Tray 5.

Note

Not all Print Servers (DFEs) will adhere to this feature setting.

Setting Paper Tray Priority

From the Paper Tray Settings area, use this feature to set paper tray priority.

1. At the printer Control Panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select Paper Tray Priority. The following table lists the current default priority
settings.

Current SettingItem

6>7>4>3>1>2>5Paper Tray Priority

3. Touch Change Setting.

4. Select the option you want. The order of priority for each tray is listed in the following
table.

5. Touch Save when finished.

Priority

This table lists the order of tray priority.

FirstTray 6 FirstTray 1 Fifth

SecondTray 7 secondTray 2 Sixth

ThirdTray 3 Fourth

FourthTray 4 Third

FifthTray 5 Seventh

Sixth

Exclude from Auto tray switching

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System Administrator Guide

Paper Tray Settings

Auto Tray Switching Control

From the Paper Tray Settings area, you can set the alternative tray or paper to use when
running out of paper loaded in the selected tray.

Note

Not all Print Servers (DFEs) will adhere to this Auto Tray Switching feature setting.

1. At the printer Control Panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Use the up or down arrow to select Auto Tray Switching.

3. You can select from Always Enable, Enable during Auto Select, and Enable for
Same Paper Type/Color. If Enable during Auto Select is selected, the machine
switches the tray when Auto Select is selected in the Copy screen or Paper Select
of the print driver.

You can select Targeted Paper Type (Copy Jobs) and select paper types. When
According to Priority Assigned is selected, the paper type is determined according
to the settings in Paper Type Priority. When selecting Selected Paper Type Only,
you can specify the paper type.

4. Touch Change Setting and make the selection. Touch Save.

The machine does not switch the tray automatically in the following cases:

• Tray 5 is selected.

• The tray containing paper other than plain paper, recycled paper, plain reload paper,

or

• The tray containing paper that is set as Auto Paper Off in Paper Type Priority is

selected.

Image Quality

The Image Quality feature provides a way to fine-tune the machine for paper weight.

You can specify the image quality processing method for: Plain, Recycled, Plain Reload,
Punched, Heavyweight, Heavyweight Reload, Hole Punched Heavyweight 1, Gloss, Gloss
Reload, HW Gloss, HW Gloss Reload, XHW Gloss, XHW Gloss Reload, Labels, X-HW Labels,
Tab Stock, Postcards, and Custom Paper 1 to 5.

When copying or printing a document, the machine applies the image quality settings
defined in the Paper Tray Attributes area of the Control Panel. The type of paper set
in Paper Tray Attributes, and the image quality processing method specified for that
type of paper, control the amount of ink transfer, speed, and fuser temperature applied.

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Paper Tray Settings

Note

The image quality setting for these paper types will change the weight range displayed
for each paper type.

Specifying Image Quality Settings

You can select the media weight range to apply to a print or copy job that will optimize
the image quality of the machine output. The following table shows the available default
settings you can select and apply.

1. At the printer Control Panel, make sure to log in as Administrator, press the Machine
Status button and touch the Tools tab.

2. Use the scroll down arrow to advance and select Image Quality.

3. Select the option you want.

Options Available for DisplayCurrent SettingItem

HW 1

Plain A (64-79 gsm)Plain

Plain A Reloaded (64-79 gsm)Plain RL

Recycled A (64-79 gsm)Recycled

Plain A (64-79 gsm)Hole Punched

Heavyweight 1A (151-176 gsm) 106­128

HW 1A Reloaded (106-128 gsm)HW 1 RL

Punched HW 1A (106-128 gsm)Punched HW 1

Plain A (64-79 gsm)
Plain B (80-90 gsm)
Plain C (91-105 gsm)

Plain A Reloaded (64-79 gsm)
Plain B Reloaded (80-90 gsm)
Plain C Reloaded (91-105 gsm)

Recycled A (64-79 gsm)
Recycled B (80-90 gsm)
Recycled C (91-105 gsm)

Plain A (64-79 gsm)
Plain B (80-90 gsm)
Plain C (91-105 gsm)

Heavyweight 1A (106-128 gsm)
Heavyweight 1B (129-150 gsm)
Heavyweight 1C (151-176 gsm

HW 1A Reloaded (106-128 gsm)
HW 1B Reloaded (129-150 gsm)
HW 1C Reloaded (151-176 gsm)

Punched HW 1A (106-128 gsm)
Punched HW 1B (129-150 gsm)
Punched HW 1C (151-176 gsm)

Coated 1A (129-150 gsm)Coated 1

Coated 1A RL ( 106-128 gsm)Coated 1 RL

Coated 2A ( 177 – 220 gsm)Coated 2

Coated 2A ( 221-256 gsm)Coated 2 RL

Coated 1A (106-128 gsm)
Coated 1B (129-150 gsm)

Coated 1A Reloaded (106-128 gsm)
Coated 1B Reloaded (129-150 gsm)

Coated 2A (151-176 gsm)
Coated 2B (177-220 gsm)

Coated 2A Reloaded (151-176 gsm)
Coated 2B Reloaded (177-220 gsm)

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System Administrator Guide

Paper Tray Settings

Options Available for DisplayCurrent SettingItem

Coated 3A (221-256 gsm)Coated 3

Coated 3A RL (221-256 gsm)Coated 3 RL

Labels 1A ( 106-128 gsm)Labels

Labels 3A (221-256 gsm)X-HW Labels

Tab Stock 1A (106-128 gsm)Tab Stock

Transfer B (129-150 gsm)Transfer

Plain A (64-79 gsm)Custom 1

Plain A (64-79 gsm)Custom 2

Coated 3A (151-176 gsm)
Coated 3B (177-220 gsm)

Coated 3A Reloaded (221-256 gsm)
Coated 3B Reloaded (257-300 gsm)

Labels 1A (106 -128 gsm)
Labels 1B (129 - 150 gsm)
Labels 1C (151 - 176 gsm)

Labels 3A (221 -256 gsm)
Labels 3B (257 -300 gsm)

Tab Stock 1A (106-128 gsm)
Tab Stock 1B (129-150 gsm)
Tab Stock 1C (151-176 gsm)

Transfer B (129-150 gsm)
Transfer C (151-176 gsm)

Recycled A (64-79 gsm)
Recycled B (64-79 gsm)
Recycled C (64-79 gsm)

Recycled A (64-79 gsm)
Recycled B (64-79 gsm)
Recycled C (64-79 gsm)

Plain A (64-79 gsm)Custom 3

Plain (64-79 gsm)Custom 4

Plain A (64-79 gsm)Custom 5

Recycled A (64-79 gsm)
Recycled B (64-79 gsm)
Recycled C (64-79 gsm)

Recycled A (64-79 gsm)
Recycled B (64-79 gsm)
Recycled C (64-79 gsm)

Recycled A (64-79 gsm)
Recycled B (64-79 gsm)
Recycled C (64-79 gsm)

Note

For all Custom paper types, the options available for display include Plain A, Plain
B, and Plain C paper.

4. Select Change Settings.

5. Select Save > Close.

Changing an Image Quality Setting for Paper Type

From the Tools tab, you can select the Image Quality feature and change the Image
Quality setting to match a different media type and weight.

1. At the printer Control Panel, make sure to log in as Administrator, press the Machine
Status button and touch the Tools tab.

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System Administrator Guide

Paper Tray Settings

2. Use the scroll down arrow to advance and select Image Quality.

3. Select the paper type name you need to change.

4. Select Change Settings. You will see different Image Quality settings (usually 2 or
3 selections) for the paper type you selected. These represent the media weight
range.

5. Change the IQ setting to a different setting from the default setting.

6. Touch Save.

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System Administrator Guide

4

Setting Image Quality for the Scanner

When copying, you can select the image quality processing method and parameters the
scanner will use and apply to the copy job. For example, you can enhance color
reproduction when copying photos.

Note

Refer to the Paper Tray Settings chapter on how to associate a media type and weight
with a particular image quality setting.

1. At the printer Control Panel, make sure to log in as Administrator and then Access

the Paper Tray Settings screen.

2. Select Common Service Setting > Image Quality Adjustment > Image Quality.

3. Select one of the options from the following table.

machine determines a document as text or photos. This setting is when you
select Photo and Text for Original Type on the Image Quality screen.
Selecting More Text enables the machine to easily recognize very fine print
as text. Selecting More Photo enables the machine to easily recognize
halftone images from newspapers and advertisements as photos.

with which the machine determines a document as monochrome or color.
This setting is used when you select Auto Detect forOutput Color on the
Copy screen.
Selecting More Black and White enables the machine to easily recognize
monochrome documents. Selecting More Color enables the machine to
easily recognize color documents.

Quality screen set to Photo and Text, you can adjust the color reproduction
level in the areas determined by the machine as photos. Selecting More
Text yields a bold copy effect, emphasizing the dense parts of an image.
Selecting More Photo softens the image gradation of an image, enhancing
the reproductivity of subtle colors.

System Administrator Guide

NormalPhoto and text Recognition -Allows you to change a level with which the

NormalOutput Color Recognition– Allows you to change a level from the five levels

NormalPhoto Reproduction level – When copying with Original Type in the Image

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Setting Image Quality for the Scanner

suppression to be used when making color copies. Background suppression
is the function to detect the density of colors and suppress the scan of
background colors when a document has background colors on colored
paper. Select High Speed to sample a section of the document and detect
the background color. Select High Quality to conduct a pre-scan, and sample
the whole document to detect the background color.

function to detect the density of colors and suppress the scan of background
colors when a document has background colors on colored paper.
Select High Speed to sample a section of the document and detect the
background color. Select High Quality to conduct a pre-scan, and sample
the whole document to detect the background color.
Important: When you select High Quality, and Corner Shift is selected in
Image Shift with a ratio of 60 or less is specified in Reduce/Enlarge, a part
of the image may not be printed or blank paper may be output.

Quality suppression to be used for scan operations. Set how the machine
detects density and deletes the background color.

enhancement. If you select On, the machine gives the image a smoother
appearance when printed.

High QualityBackground Suppression (color copy) - 1 Set the method of background

High QualityBackground Suppression ( black copy) -Background suppression is the

High QualityBackground Suppression (scan jobs) - Set the method of background High

High QualityImage Enhancement– Allows you to select whether to carry out image On

4. Touch Change Settings.

5. Touch Save.

Calibrating Image Color

Note

Performing this calibration process affects only those jobs printed at the internal
controller. It will not apply to jobs coming from the DFEs.

When color gradation of a printed image shifts, you can use the Calibration feature at
the Control Panel to calibrate the color of the image and maintain quality of the output
at a certain level:

1. At the printer Control Panel, make sure to log in as Administrator, press the Machine
Status button and touch the Tools tab.

2. Select Common Service Settings > Image Quality Adjustment > Calibration. Read
the directions on the Control Panel screen and follow the steps.

3. From the Calibration screen that displays, select the Screen Type to calibrate.

Note

It is recommended that you calibrate all four screen types.

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System Administrator Guide

Setting Image Quality for the Scanner

4. Load A3, A4, 11” x 17” or 8.5” x 11” and select Start on the screen to print the
calibration chart for the color correction.

5. Continue following the steps on the Control Panel screen.

6. To perform calibration, place the calibration chart face down with both magenta
patches against the left edge of the document glass.

7. Place 5 sheets or more of blank and white paper over the chart to prevent light from
bleeding through the sheet.

8. Lower the document glass and select Start on the screen.

9. Select Confirm.

10. Select Target. This can affect copy, DMP print or both.

System Administrator Guide

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Setting Image Quality for the Scanner

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System Administrator Guide

5

Network Configuration

TCP/IP

Transmission Control Protocol (TCP) and Internet Protocol (IP) are a two protocols within
the Internet Protocol Suite. IP manages the transmission of messages from computer
to computer while TCP manages the actual end-to-end connections.

Note

You can configure IPv4 settings at the printer control panel or through CentreWare
Internet Services. You can only configure IPv6 through CentreWare Internet Services.

Enabling TCP/IP

Note

By default, TCP/IP is enabled. If you disable TCP/IP, you must enable it at the printer
control panel before you can access CentreWare Internet Services.

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch Connectivity and Network Setup > Protocol Settings.

3. Touch TCP/IP - IP Mode, then touch Change Settings.

4. Touch IPv4 Mode,IPv6, or Dual Stack to enable both IPv4 and IPv6.

5. Touch Save.

Configuring TCP/IP Settings at the Control Panel

Manually Configuring an IPv4 Network Address

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch Connectivity and Network Setup > Protocol Settings.

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Network Configuration

3. Touch IPv4 - IP Address Resolution, and touch Change Settings.

4. Touch Static, then touch Save.

5. Touch IPv4 - IP Address, and touch Change Settings.

6. Type the static IP address using the touch-screen keypad, and touch Save.

7. Touch IPv4 - Subnet Mask, and touch Change Settings.

8. Type the subnet mask using the touch-screen keypad, and touch Save.

9. Touch IPv4 - Gateway Mask, and touch Change Settings.

10. Type the gateway mask using the touch-screen keypad, and touch Save.

Manually Configuring an IPv6 Network Address

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch Connectivity and Network Setup > Protocol Settings.

3. Touch IPv6 Address Manual Configuration, then touch Change Settings.

4. Touch Enabled, then touch Save.

5. Touch Manually Configured IPv6 Address, then touch Change Settings.

6. Type the static IP address using the touch-screen keypad, and touch Save.

7. Touch Manually Configured IPv6 Address Prefix, and touch Change Settings.

8. Type the prefix using the touch-screen keypad, and touch Save.

9. Touch Manually Configured IPv6 Address Gateway, and touch Change Settings.

10. Type the gateway using the touch-screen keypad, and touch Save.

Configuring IPv4 Dynamic Address Settings

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch Connectivity and Network Setup > Protocol Settings.

3. Touch IPv4 - IP Address Resolution, and touch Change Settings.

4. Touch DHCP, DHCP/Autonet, BOOTP, orRARP, then touch Save.

Configuring IPv6 Dynamic Address Settings

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch Connectivity and Network Setup > Protocol Settings.

3. Touch IPv6 Address Manual Configuration, and touch Change Settings.

4. Touch Disabled, then touch Save.

5. Touch Automatically Configured IPv6 Address, then touch Change Settings to
see the acquired IPv6 address information.

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System Administrator Guide

Network Configuration

Configuring DNS/DDNS Settings

Domain Name System (DNS) and Dynamic Domain Name System (DDNS) is a system
that maps host names to IP addresses.

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch Connectivity and Network Setup > Protocol Settings.

3. Touch IPv4 DNS Server Settings, or IPv6 DNS Server Settings, then touch Change
Settings.

4. To allow your DHCP server to provide the DNS server address, touch Get IP Address
from DHCP. Touch Enabled, then touch Save.

5. To manually provide the DNS server address, touch DNS Server IP Address. Type
the DNS server address, then touch Save.

Configuring TCP/IP Settings in CentreWare Internet Services

If your printer has a valid network address, you can configure TCP/IP settings in
CentreWare Internet Services.

Configuring Settings for IPv4

IPv4 can be used in addition to or in place of IPv6. If both protocols are disabled, you
cannot access CentreWare Internet Services.

Caution

If both IPv4 and IPv6 are disabled, you cannot access CentreWare Internet Services.
You must reenable TCP/IP at the printer control panel before you can access CentreWare
Internet Services. Disabling TCP/IP or changing the IP address also disables any
dependant protocols.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols >
TCP/IP.

2. IPv4 is enabled by default.

3. Type a unique Host Name for your printer.

4. Select the desired method for obtaining a dynamic IP address from the IP Address
Resolution drop-down menu, or select Static to define a static IP address.

5. If you select Static, type the IP Address, Subnet Mask, and Gateway Address in the
appropriate fields.

Note

If you select BOOTP or DHCP, you cannot change the IP address, Subnet Mask, or default
gateway.

Note

If RARP address resolution mode is selected, you cannot change the IP address.

System Administrator Guide

5-3Xerox® Color 550/560/570 Printer

Network Configuration

6. Type a valid Domain Name.

DNS Configuration for IPv4

1. Next to Obtain DNS Server Address Automatically, select the Enabled check box
to allow your DHCP server to provide the DNS server address. Clear the check box
to manually provide the DNS server address, and type an IP address for the Preferred
DNS Server, Alternate DNS Server 1, and Alternate DNS Server 2 in the appropriate
fields.

Note

If DHCP or BOOTP is the IP Address Resolution setting, you cannot change the
Domain Name, Primary DNS Server, Alternate DNS Server 1, and Alternate DNS
Server 2 settings.

2. Next to Dynamic DNS Registration (DDNS), selectEnabled to register the printer's
host name in the DNS server. Select Overwrite if you want to overwrite existing
entries in the DNS server.

Note

If your DNS Server does not support dynamic updates, you do not need to enable
DDNS.

3. Next to Generate Domain Search List Automatically, select Enabled if you want
the printer to generate a list of search domains. Type the domain names if the
option is disabled.

4. Next to Connection Time-Out, type the time allowed until the printer stops
attempting to connect to the server.

5. Next to Release IP Address, select Enabledif you want the printer to release its IP
address when it restarts.

Zero-Configuration Networking

1. If the printer cannot connect to a DHCP server to obtain an IP address, select Self
Assigned Address to allow the printer to assign itself a Link-Local address. Link-Local

addresses are between 169.254.0.0 and 169.254.255.255.

2. Click Apply.

Configuring Settings for IPv6

IPv6 hosts can automatically configure themselves when connected to a routed IPv6
network using the Internet Control Message Protocol Version 6 (ICMPv6). ICMPv6
performs error reporting for IP along with other diagnostic functions. When first
connected to a network, a host sends a link-local multicast router solicitation request
for its configuration parameters. If suitably configured, routers respond to this request
with a router advertisement packet containing network-layer configuration parameters.

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Note

IPv6 is optional and may be used in addition to or in place of IPv4. If both protocols are
disabled, you cannot access CentreWare Internet Services. The host name is the same
for IPv4 and IPv6. If you change the host name for IPv6, the host name changes for
IPv4 as well.

Caution

If both IPv4 and IPv6 are disabled, you cannot access CentreWare IS. You must reenable
TCP/IP at the printer control panel before you can access CentreWare IS. Disabling
TCP/IP or changing the IP address also disables any dependent protocols.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols >
TCP/IP.

2. UnderIP Mode, select IPv6, or select Dual Stack to use both IPv4 and IPv6. By
default, IPv6 is disabled.

3. Next to Enable Manual Address, select Enabled if you want to manually assign an
address. Type the IP Address and Gateway Address.

4. Next to Get IP Address from DHCP, select Enabled to allow your DHCP server to
assign an IP address to the printer.

5. Type the required Domain Name.

Note

Enabling or disabling IPv6 will restart the printer when you click Apply.

DNS Configuration for IPv6

1. Next to Obtain IPv6 DNS Server Address Automatically, select Enabled to allow
the DHCP server to provide the DNS server address.

2. Type an IP address for the Preferred DNS Server, Alternate DNS Server 1, and
Alternate DNS Server 2.

3. Next to Dynamic DNS Registration, select Enabled to enable, select Overwrite to
replace the existing DNS entry.

4. Next to Generate Domain Search List Automatically, select Enabled to enable.

5. Type Domain Name 1, 2 and 3.

6. Enter the number of seconds until Connection Time-Out.

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SNMP

Simple Network Management Protocol (SNMP) is used in network management systems
to monitor network-attached devices for conditions that require administrative attention.
It consists of a set of standards for network management including an application layer,
a database schema, and a set of data objects. Agents, or software modules, reside in
the printer's SNMPv3 engine. A manager is an SNMPv3 management application such
as OpenView, that is used to monitor and configure devices on the network. The agent
responds to read (GET) and write (SET) requests from the manager and can also generate
alert messages, or Traps, based on certain events.

SNMP settings can be configured in CentreWare Internet Services. You can also enable
or disable Authentication Failure Generic Traps on the printer. SNMPv3 can be enabled
to create an encrypted channel for secure printer management.

Enabling SNMP

1. In CentreWare Internet Services, click Properties > Connectivity > Port Settings.

2. Next to SNMP, select Enabled.

3. Select UDP and IPX to enable these transport protocols if necessary.

Configuring SNMP

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols >
SNMP Configuration.

2. Under SNMP Properties, select Enable SNMP v1/v2c Protocols, or Enable SNMP
v3 Protocol, then click Apply.

3. Under Authentication Failure Generic Traps, select Enabled if you want the printer
to generate a trap for every SNMP request that is received by the printer that
contains an invalid community name.

4. Click Apply.

Note

You must click Apply to save your settings or the protocol will remain disabled.

Editing SNMP v1/v2c Properties

Note

Xerox recommends that you change the SNMP v1/v2c public and private community
names from the default values for security purposes.

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Caution

Any changes made to the GET or SET community names for this printer require
corresponding changes to GET or SET community names for each application that uses
SNMP to communicate with this printer.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols >
SNMP Configuration.

2. Under SNMP Properties, click Edit SNMP v1/v2c Properties.

3. Type a name up to 256 characters for the Community Name (Read Only) or use the
default value of public. GET returns the password for the SNMP GET requests to the
printer. Applications obtaining information from the printer using SNMP, such as
CentreWare Internet Services, use this password.

4. Type a name up to 256 characters for the Community Name (Read / Write) or use
the default value of private. SET returns the password for the SNMP SET requests
to the printer. Applications that set information on the printer using SNMP, use this
password.

5. Type a name up to 256 characters for the default Trap Community Name or use
the default value of SNMP_TRAP.

6. Type the System Administrator's Login ID.

7. Click Apply.

Note

The Default Trap Community Name is used to specify the default community name for
all traps generated by this printer. The Default Trap Community Name can be overridden
by the Trap Community Name specified for each individual trap destination address.
The Trap Community Name for one address may not be the same Trap Community
Name specified for another address.

Editing SNMP v3 Settings

Note

Before SNMPv3 can be enabled, a digital certificate must be installed on the printer and
SSL must be enabled.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols >
SNMP.

2. Under SNMP Properties, click Edit SNMP v3 Properties.

3. Under Administrator Account, click Account Enabled to create the administrator
account.

4. Type an Authentication Password then confirm it. The password must be at least
eight characters in length and can include any characters except control characters.
This password is used to generate a key used for authentication.

5. Type a Privacy Password and confirm it. The Privacy password is used for encryption
of SNMPv3 data. The passphrase used to encrypt the data needs to match with the
Server.

6. Under Print Drivers/Remote Clients Account, click Account Enabled.

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7. Click Apply.

SNMP Advanced Settings

Adding IP Trap Destination Addresses

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols >
SNMP.

2. Click Advanced at the bottom of the page.

3. Under Trap Destination Addresses, click Add UDP IPv4 Address, or Add UDP IPv6
Address.

4. Type the IP address of the host running the SNMP manager application to be used
to receive traps.

5. Under Traps, select the type of Traps to be Received by the SNMP manager.

6. Click Apply.

Note

Port 162/UDP is the default port for traps. You can select v1 or v2c based on what the
trap receiving system supports.

Adding IPX Trap Destination Addresses

Internetwork Packet eXchange (IPX) is a routing protocol used by Novell NetWare
environments.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols >
SNMP.

2. Click Advanced at the bottom of the page.

3. Under Trap Destination Addresses, clickAdd IPX Address.

4. Type the 8-digit hexadecimal number that identifies the IPX External Network
host configured to receive the trap.

5. Type the 48-bit Physical MAC Address of the computer running the SMNP manager
application that is to receive the trap.

6. Type the IPX Socket Number of the computer running the SNMP manager
application configured to receive the packets.

7. Select the SNMP version, SNMP v1 or SNMP v2c based on the trap receiving system.

8. Under Traps, select the type of Traps to be Received by the SNMP manager.

LPD

The Line Printer Daemon (LPD)protocol is used to provide printer spooling and network
print server functionality for operating systems such as HP-UX, Linux, and MAC OS X.

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Note

For information on setting up print queues on your client system, refer to your client
system’s documentation.

Enabling LPD

1. In CentreWare Internet Services, click Properties > Connectivity > Port Settings.

2. Next to LPD, select the Enabled check box.

Note

Disabling LPD will affect clients printing to the printer over TCP/IP using the LPR printing
port.

Configuring LPD

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols > LPD.

2. Type an LPD Port Number or use the default port number of 515.

3. Enter the Connection Time-Out.

4. Enter the Maximum Number of Sessions.

5. Next to TCP-MSS Mode, selectEnabled if necessary.

6. If TCP-MSS mode is enabled, under IPv4, type the IP addresses for Subnet 1, 2, and

3.

7. Click Apply.

Note

TCP-MSS settings are common for LPD and Port 9100.

Raw TCP/IP Printing

Raw TCP/IP is a printing method used to open a TCP socket-level connection over Port
9100, to stream a print-ready file to the printer's input buffer. It then closes the
connection either after sensing an End Of Job character in the PDL or after expiration
of a preset time-out value. Port 9100 does not require an LPR request from the computer
or the use of an LPD running on the printer. Port 9100 is selected in Windows as the
Standard TCP/IP port.

Enabling Port 9100

Note

TCP/IP must be enabled before Port 9100 is enabled.

Note

Raw TCP/IP printing is selected in Windows 2000 as the Standard TCP/IP port.

1. In CentreWare Internet Services, click Connectivity > Port Settings.

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2. Next to Port 9100, select Enabled.

Configuring Port 9100

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols > Port

9100.

2. Next to TCP-MSS Mode, select Enabled if necessary.

3. If TCP-MSS mode is enabled, under IPv4, type the IP addresses for Subnet 1, 2, and

3.

4. Ensure that the TCP Port Number is set to 9100.

5. Set the End of Job Timeout to the desired number of seconds between 0 and 1800
before processing a job with an End of Job character. The default time is 300
seconds.

6. Click Apply.

Note

TCP-MSS settings are common for LPD and Port 9100.

SMTP

Simple Mail Transfer Protocol (SMTP) is used by the printer's email feature to deliver
scanned images and Internet Fax jobs through email. After you enable SMTP, the Email
button is enabled on the printer's control panel.

Configuring SMTP Server Settings

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols > SMTP
Server.

2. Under Required Information, select the method to use to locate an SMTP server.

• To allow DNS to automatically find an SMTP server on the network, select From

DNS.

• To map to a specific SMTP server, select STATIC.

Note

If you select From DNS, you must ensure that DNS is configured for either IPv4 or
IPv6 before you can define the SMTP server.

3. Type the SMTP server IP address or host name.

4. Enter the port numbers for sending email and Internet Fax, and for receiving email.
The default port number is 25.

5. Next to Port 9100, select Enabled.

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Optional Information

1. To improve transmission speed, you can set messages to be fragmented between
2 and 500 times. Select Enabled next to Split Send and enter the number of
fragments in the Maximum Split Count field.

2. If you enable Split Send, you can select how the email jobs should be split. Under
Split Send Method, select one of the following:

• Split into Pages: If you select this option, the mail client will not reassemble the

job on receipt.

• Split by Data Size: If you select this option, the mail client is required to

reassemble the job on receipt.

3. To define a maximum message size for messages with attachments, type a value
between 512 KB and 20480 KB next to Maximum Data Size per E-mail. The default
size is 10240 KB.

4. To set a maximum job size, type a value between 512 KB and 2000000 KB next to
Maximum Total Data Size.

5. Under Login Credentials for the Machine to Access the SMTP Server to send
automated emails select POP before SMTP, or SMTP AUTH to have the printer
authenticate itself using the Login Name and Password set up on this page. If you
select None, the printer will not provide authentication credentials to SMTP server.

6. If you select System for Login Credentials for the Machine to Access the SMTP
Server to send automated e-mails, type in the Login Name and Password. Retype
the password to confirm.

7. If authentication is enabled, and the printer is configured to require users to log in
before they can access email, select Remotely Authenticated User under Login
Credentials for Sending E-mails to use the credentials of the user to access the
SMTP server. Select System to allow this field to default to the same setting you
selected for sending automated email messages.

8. Click Apply.

LDAP

Lightweight Directory Access Protocol (LDAP) is a protocol used to process queries and
updates to an information directory, also known as an LDAP directory, stored on an
external server. LDAP directories are heavily optimized for read performance. Use this
page to define how the printer retrieves user information from an LDAP directory.

Configuring LDAP/LDAPS Server Settings

1. In CentreWare Internet Services, clickProperties > Connectivity > Protocols > LDAP
> LDAP Server.

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2. Under Server Information, type the appropriately formatted main and backup
LDAP server addresses and port numbers. The default port number is 389.

3. Select the LDAP server type from the LDAP Server drop-down menu.

Defining User Mappings

LDAP servers provide different results to search queries depending on how user data is
mapped. Editing the mapping allows you to fine-tune server search results.

Note

If you are using Internet Fax, ensure that the Internet Fax field is not set to No attribute
type that can be used in the drop-down menu. This setting prevents the LDAP Address

Book from displaying on the Internet Fax screen on the printer's control panel. Select
mail as the Internet Fax setting.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols > LDAP

> LDAP User Mappings.

2. To send a test query, under Search, type the name of the user you want to search
for in the User Name field, then click Search. If a match occurs, the user's
information displays.

3. Use the drop-down menus under Imported Heading to remap fields as needed.

Note

Headings are defined by your LDAP server's schema.

Configuring Filters for LDAP

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols > LDAP
> Custom Filters.

2. In the User ID Query Filter field, type the LDAP search string or filter that you wish
to apply. The filter defines a series of conditions that the LDAP search must fulfill
in order to return the information you want.

Note

The search string should be formatted as LDAP objects inside of parentheses. For
example, to find the user with a sAMAccountName of Bob, type (objectClass=user)
(sAMAccountName=Bob).

3. Under Email Address Book Filter, select Enable Filter.

4. In the Email Address Book Filter field, type the LDAP search string or filter that you
want to apply. The filter defines a series of conditions that the LDAP search must
fulfill in order to return the information you want.

Note

Format the search string as LDAP objects placed inside parentheses. For example,
to find all users that have an email attribute (mail enabled), type (objectClass=user)
(mail=*).

5. Under Fax Address Book Filter, select Enable Filter.

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6. In the Fax Address Book Filter field, type the LDAP search string or filter that you
want to apply. The filter defines a series of conditions that the LDAP search must
fulfill in order to return the information you want.

7. Under Internet Fax Address Book Filter, select Enable Filter.

8. In the Internet Fax Address Book Filter field, type the LDAP search string or filter
that you want to apply. The filter defines a series of conditions that the LDAP search
must fulfill in order to return the information you want.

9. Click Apply.

POP3

Post Office Protocol, version 3 (POP3) allows email clients to retrieve email from remote
servers over TCP/IP on network port 110. This printer uses POP3 for the Internet Fax
service.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols > POP3
Setup.

2. Type the appropriately formatted address and port number. The default port number
is 110.

3. Next to POP Receive Password Encryption, select APOP Authentication if required.

4. Type the Login Name assigned to the printer that will be used to log in to the POP3
server.

5. Type a password. Retype the password to confirm.

6. Type a Polling Interval value between 1 and 120 minutes. The default value is 10
minutes.

7. Click Apply.

HTTP

Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between
clients and servers. Clients making HTTP requests are referred to as User Agents (UAs)
while servers responding to these requests for resources such as HTML pages, are referred
to as origin servers. There can be any number of intermediaries, such as tunnels, proxies,
or gateways between UAs and origin servers.

Enabling HTTP

By default HTTP is enabled. If you disable HTTP, you will need to enable it at the printer
before you can access CentreWare Internet Services.

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

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2. Touch System Settings > Connectivity + Network Setup > Port Settings.

3. Touch Internet Services (HTTP), then touch Change Settings.

4. Touch Enabled, then touch Save.

Configuring HTTP Settings

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols > HTTP.

2. Change the maximum number of connections if required. The default is 5

3. Type the Port Number if required. The default is 80.

4. Next to Secure HTTP (SSL), select Enabled to encrypt HTTP communication between
the printer and client computers (using CentreWare Internet Services). This includes
data sent using IPSec, SNMP, and Audit Log. A digital certificate must also be
installed on the printer.

5. Type the Secure HTTP Port Number if required. HTTP traffic will be routed to this
port when SSL is enabled. The default is 443.

6. Type the time until Connection Time-Out if required.

7. Click Apply.

Proxy Server

A proxy server acts as a go-between for clients seeking services and servers that provide
them. The proxy server filters client requests and if the requests conform to the proxy
server's filtering rules, grants the request and allows the connection.

A proxy server has two main purposes:

• Keeps any devices behind it anonymous for security purposes.

• Decreases the amount of time needed to access a resource by caching content, such

as Web pages from a Web server.

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols > Proxy
Server.

2. Under General, next to Use Proxy Server, select Enabled.

3. Next to Proxy Setup, select Same Proxy for All Protocols to use the same proxy
settings for HTTP and HTTPS, or Different Proxy for each Protocol.

4. Under Addresses to Bypass Proxy Server, type any web addresses or domains that
you want to bypass the proxy server, such as your company's intranet site.

5. Under HTTP Server, type the Server Name and Port Number. The default port
number is 8080.

6. Next to Authentication, select Enabled if your proxy server is configured to require
authentication, then type a Login Name and Password. Retype the password to
confirm.

7. Under HTTPS Server, enter the HTTPS proxy server information if required.

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8. Click Apply.

Note

Proxy server settings are also used for SMart eSolutions.

NetWare

NetWare is a network operating system developed by Novell to run various services using
cooperative multitasking.

Before you begin:

1. Ensure an existing operational NetWare network is available

2. Verify that you have administrator rights to log in to a NetWare file server/tree.

3. Ensure the printer is connected to the network.

4. Set up a print server object using the appropriate Novell utility. Refer to the Novell
system documentation for help.

Enabling NetWare

1. In CentreWare Internet Services, click Properties > Connectivity > Port Settings.

2. Next to NetWare, select Enabled.

3. Select IPX/SPX or TCP/IP if you want to enable these protocols.

4. Click Apply.

Configuring NetWare Settings

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols >
NetWare.

2. Select the Frame Type from the drop-down menu. Options are:

• Auto

• Ethernet II

• Ethernet 802.2

• Ethernet 802.3

• Ethernet SNAP

3. Type a polling rate between 1 and 240 seconds for the print server in Queue Poll
Interval. The default value is 5 seconds.

4. Type the Printer Server Name.

5. Type the server password in the New Print Server Password field. Retype to confirm.

6. Select the Active Mode type from the drop-down menu. Options are:

• Directory: PServer Mode

• Bindery: PServer Mode

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7. Type the Number of Searches, from 1-100. Type 0 for no limit.

Bindery Settings

NetWare can use Bindery services for authentication. Bindery services are a stand-alone
database system containing user information and security data. If you are using NetWare
in Bindery mode, under Bindery Settings, type the name of your primary File Servers for
the printer in the File Server field.

Note

When the printer uses Bindery mode, the NDS Tree and NDS Context fields are blank.

NetWare Directory Services (NDS)

NDS is a hierarchical, object-oriented database that represents all of the assets of an
organization in a logical tree structure. Assets can include printers, servers, computers,
people, organizations, and more.

1. Under NetWare Directory Services (NDS), type the appropriately formatted NDS
Tree and NDS Context.

2. Type a name for the NDS tree in the NDS Tree field. The default entry for this field
is Xerox_DS_Tree. If you are using Bindery mode, leave this field blank.

3. Type a context in the NDS Context field. The default entry for this field is
Xerox_DS_Context. If you are using Bindery mode, leave this field blank.

Service Location Protocol (SLP)

SLP is a service discovery protocol that allows computers and other devices to find services
in a local area network without prior configuration.

1. Under SLP, next to Active Discovery, select Enabled.

2. Next to Use SLP for Name Resolution, select Enabled.

3. Type the scope name in the Scope field.

4. Type the SLP server address in the SLP Server field.

5. Click Apply.

Microsoft Networking

Enabling Microsoft Networking

1. In CentreWare IS, click Properties > Connectivity > Port Settings.

2. Next to SMB, select Enabled.

3. Select TCP/IP or NetBEUI if you want to enable these protocols.

4. Click Apply.

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Configuring Microsoft Networking

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols >
Microsoft Networking.

2. Select a transport protocol from the Transport drop-down list.

3. Set the maximum number of connections. Default is 5.

4. Type the workgroup name in the Workgroup field.

5. Type the host name in the SMB Host Name field.

6. Next to Unicode Support, select Enabled if your SMB sever supports unicode.

7. Next to Auto Master Mode, select Enabled if your SMB sever supports it.

8. Next to Password Encryption, select Enabled to encrypt user passwords for remote
authentication using SMB.

Configuring WINS

When running WINS, the printer registers its IP address and NetBIOS host name with
a WINS server. WINS allows users to communicate with the printer using host name
only, removing a significant overhead from the systems administrators.

To configure primary and secondary WINS servers:

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols >
Microsoft Networking.

2. To allow your DHCP server to provide your WINS server address to the printer, select
DHCP next to Obtain WINS Server Address Automatically.

3. If you want to provide the WINS server address manually, type it in the Primary
Server IP Address field.

4. If desired, type the secondary WINS server address in the Secondary Server IP
Address field.

5. Click Apply.

IPP

Internet Printing Protocol (IPP) is used for remote printing and managing print jobs.

Enabling IPP

1. In CentreWare Internet Services, click Properties > Connectivity > Port Settings.

2. Next to IPP, select Enabled.

3. Click Apply.

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Configuring IPP

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols > IPP.

2. Next to Add Port Number, type the port number that you want the printer to use.

3. Next to Administrator Mode, select Enabled to allow only one specific user to
control or delete any print job.

4. Type the Connection Time-Out. Default is 60 seconds.

5. Click Apply.

WebDAV

Web-based Distributed Authoring and Versioning (WebDAV) is a set of extensions to
HTTP that allow users to edit and manage files collaboratively on remote Web servers.
WebDAV must be enabled to use Network Scan Utility 3.

Enabling WebDAV

1. In CentreWare Internet Services, click Properties > Connectivity > Port Settings.

2. Next to WebDAV, select Enabled.

3. Click Apply.

Configuring WebDAV

1. In CentreWare Internet Services, clickProperties > Connectivity > Protocols >
WebDAV.

2. Type the Port Number.

3. Type the Connection Time-Out. Default is 30 seconds.

WSD

Web Services for Devices (WSD) is technology from Microsoft that provides a standard
method for discovering and using network connected devices. It is supported in Windows
Vista and Windows Server 2008 operating systems. WSD is one of several supported
communication protocols.

Enabling WSD

1. In CentreWare Internet Services, click Properties > Connectivity > Port Settings.

2. Next to WSD Print, select Enabled to enable the WSD print service.

3. Next to WSD Scan, select Enabled to enable the WSD scan service.

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4. Click Apply.

Configuring WSD

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols > WSD.

2. Edit the following settings if required:

• Port Number. Default is 80.

• Data Receive Time-Out in seconds. Default is 30

• Notification Delivery Time-Out in seconds. Default is 8.

• Maximum TTL. Default is 1.

• Maximum Number of Subscribers. Default is 50.

3. Click Apply.

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6

Security

Setting up Access Rights

Overview

You can control access to the printer's services and features by setting up authentication,
authorization, and personalization.

Authentication

Authentication is the process of confirming a user's identity by comparing information
provided by the user, such as their user name and password, against another source of
user information such as an LDAP directory. Users can be authenticated when accessing
the control panel or when accessing CentreWare Internet Services.

There are several ways to authenticate a user:

• Local: If you have a limited number of users, or do not have access to an LDAP network

directory, you can add user information, such as user names and passwords, to the
printer's internal database. You can then specify tools and feature access for all users.
Users are authenticated and authorized when they log in at the control panel.

• Network: The printer retrieves user information from an LDAP network directory to

authenticate and authorize users when they log in at the control panel. You must
configure LDAP server settings first. The printer can use of the following four protocols
to communicate with your authentication server:

- Kerberos (Solaris, or Windows 2000/2003)

- SMB (Windows 2000/2003)

- LDAP

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• Card Reader: You must purchase and install a magnetic or proximity card reading

system, such as Xerox® Secure Access. To access the printer, users must swipe a
pre-programmed identification card.

Authorization

Authorization is the process of defining the services and features that users are allowed
to access. For example, you can configure the printer to allow a user to copy, scan, and
fax, but not email. There are two types of authorization:

• Locally on the Device (Internal Database): User login information is stored locally

in the printer's internal User Information Database.

• Remotely on the Network: User login information is stored externally in a network

database such as an LDAP directory.

Personalization

Personalization is the process of customizing services for a specific user. If your network
is connected to an LDAP server, the printer can look up a user's home directory and email
address when using the Scan to Home, or Email scanning features.

Note

Personalization is only available when the printer is configured to use network
authentication.

Local Authentication

Setting Up Local Authentication

To configure local authentication:

1. In CentreWare Internet Services, click Properties > Security > Authentication
Configuration.

2. On the Authentication Configuration page, next toLogin Type, select Login to
Local Accounts.

3. Select Enabled next to Print Stored File from Folder, or Enabled next to Folder to
PC/ServerEnabled to enable these services.

4. Select Enabled next to Non-account Print to allow users without accounts to access
the printer.

5. Click Apply, then click Reboot Machine.

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User Information

Before you can define access rights for users, user information must be defined. You can
add or edit the printer's internal User Information Database with user information, or
you can specify a network database or LDAP server containing user information.

Adding User Information to the Local Database

1. In CentreWare Internet Services, clickProperties > Security > Authentication
Configuration.

2. At the bottom of the page, click Next.

3. On the Authentication Configuration > Step 2 of 2 page, under Authentication
Configuration, type the number of the account that you want to edit, and clickEdit.

4. Type the user's Name, ID, and Passcode. Retype the passcode to verify.

5. Under Feature Access, select the features that the user is allowed to access.

Note

Users who are not authenticated cannot access features that are locked.

6. Under User Role, select one of the following:

a. System Administrator: The authenticated user in this role is allowed to access

all services and settings.

b. Account Administrator: The authenticated user in this role is allowed to access

accounting settings and other services and settings that are locked.

c. User: The authenticated user in this role is allowed to access services and

features defined by the system administrator.

7. To add the user to an Authorization Group, select the group from the drop-down
list.

8. Click Apply to accept the changes orUndo to retain the previous settings.

Specifying Login Requirements

You can specify password requirements if desired.

1. In CentreWare Internet Services, click Properties > Security > User Details Setup.

2. If you want the printer control panel to display text other than UserID, type the
text in the Alternative Name for User ID field.

3. Next to Mask User ID, select Hide if you want user ID characters to be displayed
as asterisks at the control panel.

4. Next to Failed Access Log, type the number of allowed login attempts (1-600).
Type 0 to allow an unlimited number of login attempts. If the maximum number
of allowed attempts is exceeded, the printer is locked and must be restarted.

5. To allow users to log in without case sensitivity, selectNon-Case Sensitive next to
User ID for Login.

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6. To specify the Minimum Passcode Length, type the number of digits (4 to 12).
Type 0 if you do not want to specify a minimum passcode length.

7. Click Apply to accept the changes or Undo to retain the previous settings.

Network Authentication

If you have an LDAP server connected to your network, you can configure the printer to
retrieve user information from the LDAP directory when authenticating a user at the
control panel.

Setting up Network Authentication

1. In CentreWare Internet Services, click Properties > Security > Authentication
Configuration.

2. On the Authentication Configuration page, next toLogin Type, select Login to
Remote Accounts.

3. Select Enabled next to Print Stored File from Folder, or Enabled next to Folder to
PC/Server Enabled to enable these services.

4. Select Enabled next to Non-account Print to allow users without accounts to access
the printer.

5. To allow a guest user to access the printer, selectOn next to Guest User. Type the
Guest Password, then retype the password to verify.

6. To have the printer cache remote account information, select Enabled next to Save
remote accounts in this machine. Specify if you want to have the cached
information deleted (click Delete Remote Accounts), and specify how often you
want to delete cached information by selecting a deletion day, month and time.

7. Click Apply, then click Reboot Machine.

8. After the printer restarts, refresh your browser and navigate back to the
Authentication Configuration > Step 1 of 2 page, and click Next at the bottom
of the page.

9. Next to Authentication System, clickConfigure.

10. On the Authentication System page, select your Authentication System from the
drop-down list.

11. Type the Server Response Time-Out, and theSearch Time-Out.

12. Select Enabled next to Assign UPN (User Principal Name) if desired.

13. Click Apply to accept the changes orUndo to retain the previous settings.

14. Click Reboot Machine.

Configuring Authentication Server Settings for Kerberos

1. In CentreWare Internet Services, clickProperties > Security > Remote Authentication
Servers > Kerberos Server.

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2. Under Kerberos Server 1, type the host name or IP address of your primary server.

3. Type the Primary Server Port Number.

4. Type the host name or IP address of your secondary server.

5. Type the Secondary Server Port Number.

6. Type the Domain Name (realm name) of your server.

7. Type the server name, port name and domain name of any additional Kerberos
servers if desired.

8. Click Apply to accept the changes or Undo to retain the previous settings.

Configuring Authentication Server Settings for SMB

1. In CentreWare Internet Services, clickProperties > Security > Remote Authentication
Servers > SMB Server.

2. Next to SMB Server Setup, select By Domain Name or By Server Name /IP Address.

3. Type the Domain Name and Server Name/IP Address for each of your servers.

4. Click Apply to accept the changes orUndo to retain the previous settings.

Configuring Authentication Server Settings for LDAP

1. In CentreWare Internet Services, click Properties > Connectivity > Protocols > LDAP
> LDAP Authentication.

2. Next to Authentication Method select Direct Authentication, or Authentication
of User Attributes. Direct Authentication uses the user name and password entered

by the user for authentication with the LDAP server. Authentication of User Attributes
allows you to specify the what is entered by the user (Attribute of Typed User Name)
and what is used by the printer (Attribute of the Login User Name) to authenticate
the user.

3. Type the Attribute of Typed User Name.

4. Type the Attribute of Login User Name.

5. Select Enabled next to Use Added Text String, and type the text string if you want
to add text to the user input prior to authentication.

Authentication Using a Card Reader System

Setting Up Authentication for Xerox Secure Access

Before you begin:

• Enable Secure HTTP (SSL).

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• Install the Xerox Secure Access Unified ID System® (authentication server) and

configure with user accounts. Refer to the authentication server documentation for
help.

• Connect and configure your card reader.

• Install the appropriate plugin for your card reader and printer model. Download the

latest plugin files and plugin installation instructions at
www.xerox.com/office/WC53XXdrivers.

Note

Accounts created on the Xerox Secure Access authentication server must match accounts
stored in the printer's local database or in another network authentication server.

To configure authentication using Xerox Secure Access:

1. In CentreWare Internet Services, click Properties > Security > Authentication
Configuration.

2. On the Authentication Configuration page, next toLogin Type, select Xerox Secure
Access.

3. Select Enabled next to Print Stored File from Folder, or Enabled next to Folder to
PC/Server Enabled to enable these services.

4. Select Enabled next to Non-account Print to allow users without accounts to access
the printer.

5. Click Apply, then click Reboot Machine.

6. After the printer restarts, refresh your browser and navigate back to the
Authentication Configuration > Step 1 of 2 page, and click Next at the bottom
of the page.

7. Next to Authentication System, clickConfigure.

8. On the Authentication System page selectAuthentication Agent from the
drop-down list.

9. Type the Server Response Time-Out, and theSearch Time-Out.

10. Select Enabled next to Assign UPN (User Principal Name) if desired.

11. Click Apply to accept the changes or Undo to retain the previous settings.

12. Click Reboot Machine.

Configuring Xerox Secure Access Login Settings

1. In CentreWare Internet Services, click Properties > Security > Remote
Authentication Servers Xerox Secure Access Settings.

2. Type the Default Prompt text and Default Title text.

3. Select Enabled next to Local Login to allow users to type their credentials at the
control panel.

4. Select Enabled next to Get Accounting Codeto allow the printer to get the user's
accounting code from a network accounting server when the user logs in at the
control panel. Network authentication and network accounting must be configured.
If this setting is not enabled, the user must enter an accounting code when they
log in at the control panel.

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5. Type the Connection Time-Out (1-300 seconds).

6. Click Apply to accept the changes or Undo to retain the previous settings.

Setting Up Authentication for a USB Smartcard Reader System

To use the printer with a card reader system other than Xerox Secure Access, you must
order and install the Xerox Common Access Card Enablement Kit. The kit includes
hardware, software, and instructions for connecting and configuring your card reader
system.

Before you begin:

• Install the USB Enablement Kit

• Install a Kerberos authentication server and configure with user accounts.

• Connect your card reader to the printer.

Configure Network Authentication Settings

1. Configure network authentication. For details, see Network Authentication.

2. Configure Kerberos server settings. For details, see Configuring Authentication Server
Settings for Kerberos.

Enable SmartCard Settings

1. At the printer control panel, press the Machine Status button and touch the Machine
Informationtab.

2. Touch Authentication / Security Settings > Authentication > User Details Setup
> Use of SmartCard.

3. Touch Change Settings.

4. Touch Enabled.

5. Under Jobs Validated by Card select Copy, Print, or Fax/Scan, and touch Save.

Configure SmartCard Link Mode Settings

1. At the printer control panel, press the Machine Status button and touch the Machine
Information tab.

2. Touch Authentication / Security Settings > Authentication > User Details Setup
> SmartCard Link Mode.

3. Touch Change Settings.

4. Touch No Passcode Required, and touchSave.

Set the SmartCard Certificate Verification Mode

For additional security, you can set the printer to validate a user's SmartCard against
certificates stored on the printer.

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1. At the printer control panel, press the Machine Status button and touch the Machine
Information tab.

2. Touch Authentication / Security Settings > Authentication > User Details Setup
> SmartCard Certificate Verification.

3. Touch Change Settings.

4. Touch Enabled.

Configure Certificate Revocation Retrieval Settings

Configure Certificate Revocation Retrieval settings as necessary.

Note

The root CA and intermediate CA of the user's smartcard certificate must be stored on
the printer.

Note

The printer’s date and time settings must be correct to validate the certificate.

Controlling Access to Tools and Features

Controlling Access for All Users

To lock or unlock tools and features for all users:

1. In CentreWare Internet Services, click Properties > Security > Authentication
Configuration.

2. Click Next.

3. UnderDevice Default State Configuration, next to Device Access, click Configure.

4. Select Locked to require authentication for all services at the control panel (Services
Pathway), Job Status button (Job Status Pathway), or the Machine Status button
(Machine Status Pathway).

5. Click Apply to accept the changes or Undo to retain the previous settings.

To lock, unlock or hide individual services for all users:

1. In CentreWare Internet Services, click Properties > Security > Authentication
Configuration.

2. Click Next.

3. UnderDevice Default State Configuration, next to Service Access, click Configure.

4. Select Locked to require authentication for individual services at the control panel,
or select Locked (Hide Icon) to hide the service.

5. Click Apply to accept the changes or Undo to retain the previous settings.

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Controlling Access for a Group of Users

If your network is connected to an LDAP server, you can configure network authentication
and control individual user or group access to services and features.

LDAP server user groups can be used to control access to services and features of the
printer. For example, the LDAP server may contain a group of users called Admin. You
can configure the Admin group on the printer so that only members of this group have
administrator access to the printer. When a user belonging to the group Admin logs onto
the printer, the printer performs an LDAP directory lookup to verify the user. Once
authenticated, the user is allowed administrative rights to the printer.

You can set up and control access to your printer in four ways:

• User Roles Access Setup

• Device Access Setup

• Service Access Setup

• Feature Access Setup

Before you begin:

• Configure Network Authentication.

• Configure LDAP server settings.

User Roles Access Setup

You can assign users to specific roles groups to allow them types of access.

1. Under User Roles, in the System Administrator Access field, type the name of the
group, defined in the LDAP server database, that you want to use to grant system
administrator access to the printer.

2. In the Accounting Administrator Accessfield, type the name of the group, defined
in the LDAP server database, that you want to use to grant accounting administrator
access to the printer.

3. Click Apply.

Device Access Setup

Note

Device Access setup requires that Authentication is enabled and Tools and Feature
Access are configured to require users to log in before they can access pathways.

1. Under Device Access, in the Services Pathway field, type the name of a group,
defined at the LDAP server, that you want to use to provide access to the Services
features on the printer.

2. Repeat for Job Status Pathway and Machine Status Pathway.

3. Click Apply.

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Service Access Setup

Note

Service Access setup requires that Authentication is enabled and Tools and Feature
Access are configured to require users to log in before they can access services.

You can specify access to the services of the printer under Service Access. Type the names
of the LDAP groups for any of the services listed.

1. Under Service Access, under Access Group, type the names of the LDAP groups
allowed to access each of the individual printer services.

2. ClickApply.

Feature Access Setup

Note

Feature Access setup requires that Authentication is enabled and Tools and Feature
Access are configured to require users to log in before they can access features.

You can set specific access to the color copying feature of the printer listed on the Feature
Access page.

1. Under Feature Access, under Access Group, type the names of the LDAP groups
allowed to access each individual feature.

2. Click Apply.

Digital Certificates

A digital certificate must be installed on the printer before you can enable secure HTTP
(SSL). A digital certificate is a set of data used to verify the identity of the holder or
sender of the certificate. A certificate includes the following data:

• Information about the person, organization, or computer that the certificate is issued

to, including the name, location, email address and other contact information.

• Serial number of the certificate

• Expiration date of the certificate

• Name of the certificate authority (CA) that issued the certificate

• A public key

• A certificate authority’s digital signature

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Installing a Digital Certificate

There are three ways to install a certificate on the printer:

• Create a Self-Signed Certificate. A Self-Signed Certificate is the result when the printer

creates its own certificate, signs it, and creates a public key for the certificate to be
used in SSL encryption.

• Create a request to have a certificate authority, or a server functioning as a certificate

authority sign a certificate and then upload the certificate to the printer. An example
of a server functioning as a CA is Windows Server running Certificate Services.

• Install a trusted root certificate created by a CA.

Note

Installing a self-signed certificate is less secure than installing a certificate signed by a
trusted CA. However, if you do not have a server functioning as a certificate authority
this is your only option.

Creating a Self-Signed Certificate

1. Enable S/MIME capability for the self-signed certificate if necessary. For details, see
Assigning a Name and Location to the Printer.

2. In CentreWare Internet Services, click Properties > Security > Machine Digital
Certificate Management.

3. Click Create New Certificate.

4. Select Self Signed Certificate.

5. Click Continue.

6. Select the Public Key Size and type the name of the Issuer.

7. Next to Days of Validity, type the number of days (1-9999) until the certificate
expires.

8. Click Apply.

Creating a Request

1. In CentreWare Internet Services, clickProperties > Security > Machine Digital
Certificate Management.

2. Click Create New Certificate.

3. Select Certificate Signing Request (CSR).

4. Fill out the form with your 2-Letter Country Code, State/Province Name, Locality
Name, Organization Name, Organization Unit and Email Address.

5. Click Apply.

6. Values from the form are used to generate a Certificate Signing Request.

7. When the process is complete, you are prompted to save the Certificate Signing
Request. Right click the link and save the csr.pem file to your computer.

8. Email the file to a trusted certificate authority to be signed.

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Note

If you want to use SSL/TLS for SMTP communication, next to SMTP - SSL/TLS
Communication, select a method that your server supports.

Uploading a Certificate

When a signed certificate is received back from a trusted certificate authority, you can
upload the certificate to the printer. You can also upload certificates, root certificates,
and intermediate CA certificates to establish a complete chain of trust.

1. In CentreWare Internet Services, click Properties > Security > Machine Digital
Certificate Management.

2. Click Upload Signed Certificate.

3. If the certificate is password protected, type the Password and retype to verify.

4. Click Browse or Choose File, navigate to the signed certificate in .crt format, and
click Open or Choose.

5. Click Import.

Note

The signed certificate must match the CSR created by the printer.

Managing Certificates

To see information about the certificates installed on the printer, or specify the certificate
to use for S/MIME, SSL, and IPSEC:

1. In CentreWare Internet Services, click Properties > Security > Certificate
Management.

2. Select a certificate Category, Certificate Purpose, and Certificate Order.

3. Click Display the list.

4. Select a certificate from the list and click Certificate Details.

5. To set the certificate as the primary certificate, click Use this certificate. If Use this
certificate is not available, then the selected certificate has expired, or is not valid.
All certificates in the certification path (chain of trust) must be installed on the
printer and be valid.

6. Click Delete to remove the certificate, or Export to save the certificate to your
computer.

Certificate Revocation Retrieval Settings

1. In CentreWare Internet Services, click Properties > Security > Certificate Revocation
Settings.

• Under General, select the Level of Certificate Verification.

• Low: The revocation status of certificates is not checked. The printer verifies that

the certificate has not expired, and the certificate issuer and signature are valid.

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• Medium: The revocation status of certificates is checked. If the certificate status

cannot be obtained due to a network error, the certificate is still considered valid.

• High: The revocation status of certificates is checked. The certificate is only

considered valid after successfully verifying that the certificate has not been
revoked.

2. Under General, select the Retrieval of Certificate Status.

3. If you selected OCSP as the retrieval method, underOCSP, next to Send Query to

OCSP Responder With, select URL as Specified in Certificate or URL as Specified
by Administrator.

4. Type the URL of OCSP Responder.

5. Type the OCSP Communication Time-Out(5-60 seconds).

6. If you selected CRL as the retrieval method, underCRL, next to Auto Retrieval of
CRL, selectEnabled if desired.

7. Type the CRL Retrieval Time-Out (5-60 seconds).

8. Click Apply to accept the changes orUndo to retain the previous settings.

Secure HTTP and SSL/TLS

You can encrypt all data sent over HTTP by establishing an encrypted SSL connection.
You can enable SSL encryption for the following services:

• Configuring the printer in CentreWare Internet Services

• Printing from CentreWare Internet Services

• Printing using IPP

• Managing scan templates

• Network scanning

• Network accounting

Before you begin:

• Install a digital certificate.

• Ensure that the date and time configured on the printer is correct. This is used to set

the start time for self signed certificates.

Configuring Secure HTTP (SSL/TLS)

Note

A digital certificate must be installed on the printer before you can enable Secure HTTP.

Note

If Secure HTTP is enabled, to access CentreWare Internet Services, all pages will
containhttps:// in the URL for the Web page.

1. In CentreWare Internet Services, click Properties > Security > SSL/TLS Settings.

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2. Next to HTTP - SSL/TLS Communication, select Enabled.

3. Type the port number you want to use for HTTP SSL/TLS.

4. If you want to use SSL/TLS for SMTP communication, next to SMTP - SSL/TLS
Communication, select a method that your server supports.

5. If you want to use Secure E-mail, select the appropriate option next to SMTP ­SSL/TLS Communication. You can choose either STARTTLS (if available), STARTTLS,
or SSL/TLS.

6. If you want to use S/MIME communication, select Enabled next to S/MIME - SSL/TLS
Communication.

7. Select Enabled next to Verify Remote Server Certificate if necessary.

8. Click Apply to accept the changes or Undo to retain the previous settings.

Note

If you are unsure what method your server supports, select STARTTTLS (if available). If
youselect STARTTLS (if available), the printer attempts to use STARTTLS. If your server
does notsupport STARTTLS, SMTP communication is not encrypted.

S/MIME

Secure/Multipurpose Internet Mail Extensions (S/MIME) is a standard for public key
encryption and signing of email encapsulated in MIME.

Before you begin:

• Enable SSL/TLS.

• Install an S/MIME certificate and all certificates in the certification path (chain of

trust) for the S/MIME certificate. The S/MIME certificate must be in PKCS #12 format,
and the email address in the certificate must be the same as the printer's email
address.

• Enable S/MIME Communication on the SSL/TLS Settings page.

Configuring S/MIME Settings

1. In CentreWare Internet Services, click Properties > Security > S/MIME Settings.

2. Under S/MIME Settings, next to Message Digest Algorithm, select SHA1, or MD5.

3. Next to Message Encryption Method, select 3DES, RC2-40, RC2-64, or RC2-128.

4. Next to Certificate Auto Store, selectEnabled to allow the printer to automatically
store a user's digital certificate when the printer receives a digitally signed email.

5. Under E-mail, next to Receive Untrusted E-mail, select Enabled to allow the printer
to receive an email from a user whose digital certificate is not in the printer's chain
of trust, or from a user that does not have a digital certificate.

6. Next to Digital Signature - Outgoing E-mail, select Select during sendto allow
users to manually choose to sign an outgoing email using the user's digital signature,

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or the printer's digital signature. Select Always add signature to use the setting
specified at the control panel, or select Do not add signature.

Note

To specify the certificate at the control panel, press the Machine Status button,
and touch the Tools tab. Touch System Settings > Connectivity + Network Setup

> Security Settings > S/MIME Settings. Touch Signing Certificate for E-mail
Attachments, and touch Change Settings. Touch Device Certificate or Smart Card
Certificate, and touch Save.

7. Next to Split Encrypted E-mail for Each Recipient, select Enabled to split an
encrypted email addressed to multiple recipients into individual encrypted emails
addressed to each of the recipients.

Note

When an encrypted email is split for each recipient, it will only be sent to recipients
with a valid email address. Print a transmission report to see delivery status.

8. Click Apply.

IPsec

Internet Protocol Security (IPsec) is a group of protocols used to secure Internet Protocol
communications by authenticating and encrypting each IP data packet. It allows you
to control IP communication by creating protocol groups, policies, and actions for the
following:

• DHCP v4/v6 (TCP and UDP)

• DNS (TCP and UDP)

• FTP (TCP)

• HTTP (Scan Out, TCP port 80)

• HTTPS (Scan Out, TCP port 443)

• HTTPS (Web Server, TCP port 443)

• ICMP v4/v6

• IPP (TCP port 631)

• LPR Print (TCP port 515)

• Port 9100 Print (TCP port 9100)

• SMTP (TCP/UDP port 25)

• SNMP (TCP/UDP port 161)

• SNMP Traps (TCP/UDP port 162)

• WS-Discovery (UDP port 3702)

• Up to 10 additional services

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Configuring IPSec

Note

Secure HTTP (SSL) must be enabled with an installed digital certificate before you can
enable IPsec.

1. In CentreWare Internet Services, click Properties > Security > IPSec.

2. Next to Protocol, select Enabled.

3. Select the IKE Authentication Method, Preshared Key or Digital Signature.

4. If you select Preshared Key, type the Shared Key and retype the key to verify.

5. Type the IKE SA Life Time (5-28800 minutes).

6. Type the IPSec SA Life Time (300-172800 minutes).

7. Select the DH Group type.

8. Enable PFS if necessary.

9. Type the Specific Destination IPv4 Address.

10. Type the Specific Destination IPv6 Address.

11. To restrict the printer from communicating with devices that are not using IPSec,
select Disabled next to Communicate with Non-IP Sec Device.

12. Click Apply to accept the changes or Undo to retain the previous settings.

802.1X

802.1X is an Institute for Electrical and Electronics Engineers (IEEE) standard that defines

a method for port-based network access control or authentication. In an 802.1X secured
network, the printer must be authenticated by a central authority, typically a RADIUS
server, before it can access the physical network. You can enable and configure the
printer to be used in an 802.1X secured network.

Before you begin:

• Ensure your 802.1X authentication server and authentication switch are available

on the network.

• Determine the supported authentication method.

• Create a user name and password on your authentication server.

• Changing and applying 802.1X settings causes the printer to restart. Ensure that the

printer can be offline for several minutes.

Configuring 802.1X

1. Click Properties > Security > IEEE 802.1X.

2. Next to Enable IEE E 802.1x select Enabled.

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3. Under Authentication Method, select the method used on your network. Options
are:

• EAP-MD5

• EAP-MS-CHAPv2

• PEAP/MS-CHAPv2

4. Type the Login Name (Device Name) required by your authentication switch and
server.

5. Type the Password, then retype to verify.

6. Select Enabled next to Certificate Validation if necessary.

7. Click Apply to accept the changes or Undo to retain the previous settings.

Note

EAP-TLS: This method is available if the printer is configured to use EAP-TLS. For details,
see Configuring the Printer for 802.1X using EAP-TLS Authentication.

FIPS140-2 Data Encryption

All data stored on and transmitted by the printer is encrypted. Some services and
protocols, such as SMB, NetWare, SNMPv3, and the PDF Direct Print service do not use
an encryption method that complies with government standard FIPS140-2. You can
warn users with a control panel message when data is about to be transmitted that is
not encrypted to FIPS140-2 standard. For more information, see the printer's Security
White Paper on the Xerox website.

To enable the warning message:

1. In CentreWare Internet Services, click Properties > Security > FIPS140 Validation
Mode.

2. Next to FIPS140 Validation Mode, selectEnabled.

Note

FIPS 140-2 encryption does not apply to the following services and protocols: SMB,
NetWare, SNMPv3, PDF Direct Print Service.

Overwriting Image Data

To ensure that image data on the printer's hard drive cannot be accessed, you can delete
and overwrite image data. Image data is any and all in-process or temporary user data
on the hard drive, such as current jobs, queued jobs, temporary scan files, but not saved
jobs or folders. To use this feature, you must purchase and install the Data Security Kit.

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Manually Deleting Image Data

To manually delete image data on the printer's hard drive:

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch Authentication/Security Settings > Overwrite Hard Disk.

3. Touch Number of Overwrites, then touch 1 Overwrite, or 3 Overwrites.

4. Touch Save.

5. Touch Run Image Overwrite.

6. Touch Start.

7. Touch Yes to confirm. The following will be deleted:

• Secure, Sample, and Delay print jobs

• Images stored in folders

• PDL spool filesFax documents

• Any temporary files

Caution

All image data will be deleted.

Note

While data is being deleted, the printer will be offline. The printer will restart when the
process is complete.

Scheduling Routine Deletion of Image Data

To schedule a regular time when image data on the printer's hard drive will be deleted:

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch Authentication/Security Settings > Overwrite Hard Disk.

3. Touch Number of Overwrites, then touch 1 Overwrite, or 3 Overwrites.

4. Touch Save.

5. Touch Run Image Overwrite.

6. Touch Scheduled Image Overwrite.

7. Touch Daily, Weekly, or Monthly and touch the arrow icons to specify when you
want image data to be deleted.

Caution

All image data will be deleted.

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IP Filtering

You can prevent unauthorized network access by only allowing data to be transmitted
to and from specific IP addresses and ports.

Creating an IP Filter Rule

1. In CentreWare Internet Services, click Properties > Security > IP Filtering.

2. Under IPv4 Filtering, or IPv6 Filteringselect Enabled.

3. Click Add under IPv4 Filtering, or IPv6 Filtering.

4. Type the Source IP Address. This is the IP address of the computer or device that
you want to allow.

5. Type a number for the Source IP Mask that will use this rule. The allowable range
of 0 to 32 corresponds to the 32-bit binary number comprising IP addresses. A
number of 8, for example, represents a Class A address (mask of 255.0.0.0). The
number 16 represents a Class B address (mask of 255.255.0.0). The number 24
represents a Class C address (mask of 255.255.255.0).

6. Refresh your browser and navigate back to the IP Filtering page. Under IP Filter
Rule List, select the rule that you just created.

7. Select your rule in the list, and click Apply.

8. Click Edit or Delete to edit or delete an existing rule.

Audit Log

When the Audit Log feature is enabled, the printer begins recording events that happen
on the printer. You can download the Audit Log as a tab-delimited text file, and review
it to find security breaches and assess the printer's security.

Enabling Audit Log

Note

Secure HTTP (SSL) must be enabled before you can enable Audit Log. For details, see
Secure HTTP (SSL).

1. In CentreWare Internet Services, click Properties > Security > Audit Log.

2. Next to Audit Log, select Enabled.

3. Click Apply to accept the changes or Undo to retain the previous settings.

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Saving an Audit Log

1. In CentreWare Internet Services, click Properties > Security > Audit Log.

2. Under Export Audit Log, right-click the Export as text file link and save the
compressed auditfile.txtfile to your computer.

3. Open the file in an application that can read a tab-delimited text file.

Interpreting the Audit Log

The Audit Log is formatted into columns:

• Log ID: A unique value that identifies the event.

• Date: The date that the event happened in mm/dd/yy format.

• ime: The time that the event happened in hh:mm:ss format.

• Audit Event ID: The type of event. The number corresponds to a unique description.

• Logged Events: An abbreviated description of the type of event.

• User Name: User Name, Job Name, Computer Name, Printer Name, Folder Name, or

Accounting Account ID (when Network Accounting is enabled).

• Description: More information about the Logged Event. When the Logged Event is

System Status for example, one of the following may be displayed: Started normally
(cold boot), Started normally (warm boot), Shutdown requested, Image Overwriting
started

• Completion Status: The status of the event.

• Optionally Logged Items: Other information recorded when the event occurs, such

as log in and authentication access method.

Note

One audit log entry is recorded for each network destination within a Network Scanning
scan job.

Note

For Server Fax jobs: One audit log entry is recorded for each Server Fax job.

Note

For Email jobs: One audit log entry is recorded for each SMTP recipient within the job.

Note

Network Authentication must be configured to record the user's name in the Audit Log.

PDF and XPS Signatures

You can add a digital signature to PDF or XPS documents that are created by the printer
scan feature. The signature uses the information in an S/MIME digital certificate.

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Before you begin:

• Install an S/MIME digital certificate.

• Enable secure HTTP (SSL) and S/MIME communication.

To set digital signatures:

1. In CentreWare Internet Services, click Properties > Security > PDF / XPS Security
Settings.

2. Select the device Scan File certificate. For details, see Managing Certificates.

3. Next to PDF Signature, select when you want the signature to be added.

4. Click Apply.

Address Book Security

Controlling CentreWare Internet Services Address Book Access

You can allow all users to edit the public address book in CentreWare Internet Services,
or restrict access to system administrators only.

1. In CentreWare Internet Services, click the Address Book tab.

2. Under Security, click Access Rights.

3. Select System Administrators Only, or Open to All Users.

Controlling Control Panel Address Book Access

Before you begin, configure Local Authentication. You can create an Authorization Group
to restrict users from using or editing the address book at the control panel.

1. In CentreWare Internet Services, click Properties > Security > Create Authentication
Groups.

2. Click Edit next to one of the group numbers.

3. Type the Group Name.

4. Next to Restrict Recipient Selection Method, select No Restriction to allow access
for the group, orAlways Apply Restriction to require authentication for the group.

5. Next to Restrict User to Edit Address Book, select No Restriction, or Always Apply
Restriction.

6. Next to Allow User to Disable Active Settings, select Allow or Do Not Allow.

7. Click Apply to accept the changes orUndo to retain the previous settings.

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Security

Restricting Access to Job Information

You can control how job information is displayed at the control panel when users press
the Job Status button.

Hiding or Password Protecting Completed Job Information

1. In CentreWare Internet Services, click Properties > Security > Job Status Default
> Completed Jobs View.

2. Next to Completed Jobs View, select Require Login to View Jobs, or No Job Viewing
to keep users from seeing completed job information.

3. If you selected Require Login to View Jobs, next to Access To, select All Jobs or
Jobs Run By Login User Only.

4. Next to Hide Job Details, select Yes or No.

5. Click Apply.

Hiding Active Job Information

1. In CentreWare Internet Services, click Properties > Security > Job Status Default
> Active Jobs View.

2. Next to Hide Job Details, select Yes or No.

3. Click Apply.

Hiding or Displaying Network Settings

You can show or hide the IPv4 address or host name of the printer on the control panel
touch screen.

1. In CentreWare Internet Services, click Properties > Security.

2. Click Display Network Settings.

3. Select Show IPv4 Address or Show Host Name. To hide network information, select
Hide Network Information.

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Printing

This chapter includes:

• Selecting Print Mode Options

• Managing Banner Sheet Printing Options

• Print Service Settings

• UNIX, Linux, and AS/4OO Printing

Selecting Print Mode Options

You can specify the print mode that you want the printer to use for individual protocol
types.

1. In CentreWare Internet Services, click Properties > Services > Printing > Print Mode.

2. Under Print Mode, select Auto, HP-GL/2, PLCL 6/5e, or TIFF/JPEG from the
drop-down list.

3. Select PJL if necessary.

Managing Banner Sheet Printing Options

You can set the printer to print a Banner Sheet with each print job. The banner sheet
contains information identifying the user and job name. This option can be set in the
print driver, in CentreWare Internet Services, or at the printer control panel.

Note

Banner sheet printing must be enabled in the print driver. It must also be enabled at the
control panel, or in CentreWare Internet Services or a banner sheet will not print.

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Enabling Banner Sheet Printing in CentreWare Internet Services

1. In CentreWare Internet Services, click Properties > Services > Printing > Print Mode.

2. Under Banner Sheet, next to Sensing Separator Page, select Enable.

3. Next to Banner Sheet select Start Sheet, End Sheet, or Start Sheet and End Sheet.

4. Select the tray that you want the sheet to be printed to.

5. To allow banner sheet printing to be enabled or disabled from the print driver, select
Enabled next toAllow Print Driver to Override.

6. Click Apply.

Enabling Banner Sheet Printing at the Control Panel

1. At the printer control panel, press the Machine Status button, then touchTools.

2. Touch Print Service Settings > Other Settings.

3. Touch Banner Sheet.

4. Touch Change Settings.

5. Touch Start Sheet, End Sheet, or Start Sheet and End Sheet.

6. Touch Allow Print Driver to Overide to allow banner sheet printing to be to be
enabled or disabled from the print driver.

7. Touch Save.

Enabling Banner Sheet Printing in the Printer Driver

1. With your file open, from your application's File menu, click Print. The application
Print window displays.

2. Select your printer from the Printer Namedrop-down menu.

3. Click Properties to access the print settings for the job.

4. Click the Advanced tab.

5. Click to expand the Paper/Output option.

6. Click Banner Sheets, then click the down arrow and select Enabled or Disabled.

7. Click OK.

Note

If banner page printing is disabled through CentreWare Internet Services or the at the
printer control panel, setting the print driver to print banner pages will have no effect.

Print Service Settings

Configuring Print Service Settings

To allocate memory for print settings:

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1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > Print Service Settings > Allocate Memory.

3. Specify the amount of memory allocated to the following print settings as necessary.

4. HP-GL/2 Auto Layout Memory•

• Job Ticket Memory

• Receiving Buffer USB, LPD, Netware, SMB, IPP, Port 9100

To set memory for other types of print settings:

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > Print Service Settings > Other Settings.

3. Print Area: Touch Extended to print beyond the standard page margins.•

• Substitute Tray: Specify what happens when the printer runs out of a specific

size paper such as Display a Message, Use Larger Size, Use Closest Size or Select
Tray 5.

• Paper Type Mismatch: Specify what happens when the paper type loaded in

the tray does not match the paper type specified such as Print, Display a
Confirmation Screen, or Display a Paper Supply Screen.

• Unregistered Forms: Set whether or not to print a job if a form specified for

printing in a form data file (overlay printing) is not registered on the printer. If
you touch Print, only the data is printed because the specified form is not present.
The setting is added to the print settings menu when there is a print specification
from the host computer.

• Resume Job After Print Error: Touch Job Resumes Automatically to

automatically cancel a print job when an error occurs. Touch Resume by User
to display a control panel prompt requiring a user to cancel the job manually.

• When Paper Jam Occurs: Touch Resume Job after Jam Clearance to continue

printing a job after clearing a paper jam, or Delete Job to cancel the print job.

• Printer User ID: You can print a user's User ID on the page. Touch Top Left, Top

Right, Bottom Left, or Bottom Right. The User ID must be specified in the user's

print driver.

• Banner Sheet: Touch Start Sheet to print an identifying page before each print

job, End Sheet to print an identifying page after each print job, or Start Sheet
and End Sheet to print both.

• Banner Sheet Offset: Set whether or not to offset when banner sheets are output.

• Banner Sheet Tray: Select the tray to use for printing banner sheets.

• XPS Print Ticket Processing: Specify how the printer processes print tickets in

XPS documents. Select Standard Mode, or Compatible Mode to use the
Microsoft-compliant mode.

• LPD Print Queue: Touch Data Processing Order, or Job Submission Order to

specify the LPD print sequence.

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Configuring Media Print Service Settings

To configure media print settings:

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > Media Print Service Settings.

3. Select the paper supply preset from the list, and associate the paper tray to the
paper supply selection.

4. Click Apply.

Note

The Media Print - Text feature allows users to print PDF, JPG, TIFF, and XPS files directly
from a USB Flash Drive.

The Media Print - Photos feature allows users to print DCIM (Digital Camera Image
Management) formatted images directly from a Media Card Reader. The Media Print ­Photos feature also provides a Thumbnail Preview option so users can preview their
images before printing.

UNIX, Linux, and AS/400 Printing

UNIX-based printing uses LPD/LPR port 515 or port 9100 to provide printer spooling
and network print server functionality. Xerox printers can communicate using either
protocol.

Xerox Services for UNIX Systems (XSUS)

XSUS is an application that allows you to manage and print to multiple printers in UNIX
and Linux environments. With XSUS you can:

• Configure and check the status of network connected printers.

• Set up a printer on your network as well as monitor the operation of the printer once

installed.

• Perform maintenance checks and view supplies status at any time.

• Provide a common look-and-feel across the many different suppliers of UNIX and

Linux operating systems.

Supported Printing Models

• Workstation-to-printer (Peer-to-Peer): Print jobs are processed and spooled locally

on your computer, then sent directly to the printer. XSUS must be installed on each
computer.

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• Workstation-to-Server (Client-Server): Print jobs are processed and spooled on your

computer and then sent to the printer to be printed. This model requires XSUS to be
installed on both the server and on the computer.

• Server Based: Print jobs are sent unprocessed from your computer and are spooled

on the server and then sent to the printer. This model requires XSUS to be installed
on the server only. Individual computers can print to the printer by setting up a generic
lp or lpr queue pointing to the queue on the print server.

• Network Information Service (NIS) Based: NIS uses a printer configuration map

on the server. When new printer queues are added to a print server, only the
configuration file in the master NIS server must be updated. NIS clients can then
print to any of the queues listed on the server map without setting up local queues.

Note

Consult your UNIX or Linux operating system manual for more information on how to
set up NIS-based printing.

Installing XSUS

Before you begin:

Note

You must have root or superuser privileges to install XSUS.

Download the latest Unix, Linux, or Sun Solaris software from the Support page of the
Xerox website. This includes the following two .tgz files:

• Printer Model Package file which contains ppd files for all printer models. The file

name isPrinterPkgXPXX_20xx_xx_xx.tgz.

• Printer Driver for your operating system. The available files are:

- XeroxAIXpowerpcxpxx_x.xx.xx.tgz for the IBM RS6000 family.

- XeroxHPUXXPXX_x.xx.xx.tgz to support HP workstations.

- XeroxLinuxi386XPXX_x.xx.xx.tgz to support Linux environments.

- XeroxSolarisXPXX_x.xx.xx.tgz for Sun Solaris systems.

Download the Files

1. Set up a temporary directory to download the files.

2. Download the printer driver and Printer Model Package .tgz files to the temporary
directory.

3. At the UNIX command line, type gzip -dfv {filename.tgz} then press Return or Enter.
The {filename} must include a .tgz extension.

4. Type tar -xvf {filename.tgz} then pressReturn or Enter.

5. The files are expanded and two directories are created with names that match the
printer driver and Printer Model Package .tgz file names.

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Printing

Note

The expansion steps must done for both .tgz files.

Perform the Installation Procedure

The installation creates a Xerox directory in /usr or /opt depending on your operating
system.

1. Change to the directory created by the expansion of the Code .tgz file.

2. On the command line, type ./setup then pressReturn or Enter.

3. Change to the directory created by the expansion of the Printer Definition .tgz file.

4. Type ./setup then press Return orEnter.

Launch XSUS

To launch XSUS from a terminal window prompt as root, type xpadmin, then press Enter
orReturn.

Note

XSUS automatically detects if your system's X server is able to run in graphical mode or
not and starts accordingly.

For more information on managing printers and queues through XSUS, see the XSUS
Administrator Online Help.

Printing from a Linux Workstation

Ensure that CUPS is installed and running on your workstation. The instructions for
installing and building CUPS are contained in the CUPS Software Administrators Manual,
written and copyrighted by Easy Software Products.

Note

For complete information on CUPS printing capabilities, see the CUPS Software Users
Manual available from www.cups.org/documentation.php.

Installing the Xerox PPD on the workstation

The Xerox PPD for CUPS is available on the Xerox website. Download the file and follow
the instructions that come with it.

1. Download the latest Unix PPD from the Support page of the Xerox website.

2. Copy the PPD into your CUPS ppd/Xerox folder on your workstation. If you are unsure
of the folder's location, use the Find command to locate the ppd's.

Adding the Xerox Printer

1. Verify that the CUPS daemon is running.

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2. Open a Web browser and type http://localhost:631/admin, then click Enter orReturn.

3. In User ID, type root. For password, type the root password.

4. Click Add Printer and follow the on screen prompts to add the printer to the CUPS
printer list.

Printing with CUPS

CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands.

1. To print to a specific printer in System V, type: lp -dprinter filename, then click
Enter.

2. To print to a specific printer in Berkeley, type: lpr -Pprinter filename, then click
Enter.

AS/400

Xerox provides Work Station Customization Object (WSCO) files to support AS/400 or
Iseries, V5R2 or later. The WSCO is a file that provides printer-specific PCL codes that
the host print transform uses to select the correct tray, 2sided (duplex) option, font size
and type, and orientation.

The XTOOLSxxxx library provides a source WSCO for each supported Xerox printer or
device. You only need to download and install the library once.

Note

The host print transform only works on files that are of the type AFPDS and SCS. PIDS
formatted printer files must be recreated as type AFPDS to use the WSCO for printing.

Note

You must have IOSYSCFG permissions to create a device description or a remote queue.

Note

For details on AS/400, refer to the IBM AS/400 Printing V, (Red Book), available on the
IBM website.

Installing the WSCO and Setting up Print Queues

For detailed instructions on installing the library and setting up print queues, refer to
the installation instructions that are included with the library.

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8

Image Registration Setups

Adjusting Image Alignment

Adjustments can be made to the image based on the alignment output of a document.
Various adjustments can be modified such as magnification and skew. This can be
achieved through the use of the twenty default adjustment types. In addition, a specific
paper tray can be assigned to a specific adjustment type.

Adjustments can be made when the position of the output image is misaligned or skewed.
This may be a result of paper expansion or contraction, cutting inaccuracy, or paper
storage conditions. Use Alignment Adjustment Setting features to compensate for
misalignment and skew.

The following alignment adjustments can be made to the position of the output image.
These are described in more detail in the following pages.

• Perpendicularity Adjustment: Adjust an image to be straight up or down.

• Skew Adjustment: Adjust a skewed image.

• Magnification Adjustment: Adjust this when the size (scale) of the printed image is

offset.

• Print Position Adjustment: Use this option when making adjustments to the lead

edge of the image (X direction) and side edge of the image (Y direction). For example,
use this when the images on sides 1 and 2 are misaligned.

Note

When making adjustments to multiple items, adjust the image in the following order:
Perpendicular, Skew, Scale, and finally Print Position Adjustment.

Note

Select an adjustment and then Change Settings to view the effect the settings will
have on the image.

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Alignment Adjustment Procedure

Note

It is recommended to adjust Side 1 first and then match Side 2 to Side 1. When
accounting for paper size tolerances, the most accurate image alignment results are
from folding the sheets in half instead of using the 10mm from edge.

1. Press the Log In/Out button, and enter the system administrator mode.

2. Select the Tools tab followed by the System Settings tab.

3. Select the Common Service Settings followed by the Maintenance Settings.

4. Use arrows to scroll down the page of selections.

5. Select Alignment Adjustment.

6. Select Alignment Adjustment Type Setup, and press Change Settings.

7. Select Type.

8. Touch Change Settings to assign a type name.

9. Press Save.

Note

It is recommended you use a name such as “A4 Plain” to indicate the paper type in
the tray.

10. Press Sample Printout.

11. Select the applicable paper tray (from which you are running) and select 1-Sided.
Using the Number of Sheets option, it is recommended that you run at least 3 sheets.

12. Press the Start button.

The current sample output is printed.

Note

If the position of the sample output is correct, a line is printed at a position 10 mm
from the edge of the paper. If the position of the line on the sample output is
misaligned, make adjustments accordingly. Two lines are printed on the image of
side 1 and one line is printed on the image of side 2 of the sample that is printed
with Sample Printout to indicate the paper feed direction.

13. Make adjustments to the image in this order: Perpendicular, Skew, Magnification
and Print Position.

14. Select Save.

15. Repeat steps 12 through 14 until Side 1 reaches the desired state.

16. Select 2-Sided print and align Side 2 to match Side 1.

Note

Hold the sheet up to a light source where you can see through the sheet. This will
help you match the images on both sides.

17. After you finish making adjustments, print another output sample by pressing the
Sample Printout and verify the adjustment results.

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18. Make adjustments again if necessary.

19. Press Close.

20. Select the tray to assign the set type and press Change Settings.

21. Select the adjusted type, and press Save.

Adjusting Fold Position

This section describes the procedure for adjusting the fold position. You can adjust the
fold position for various paper types, as well as set adjustment values to any of 10 default
types. You can assign a set type to each tray.

Fold Position Adjustment

1. Load the paper tray.

2. Press the Log In/Out button, and enter the system administrator mode.

3. Select the Tools tab followed by the System Settings tab.

4. Select the Common Service Settings followed by the Maintenance Settings.

5. Select Finisher Adjustment.

6. Select Adjust Fold Position.

7. Select Fold Position Type Setup, and press Change Settings.

8. Select the paper fold position type you want to set or adjust, and press Change
Settings.

9. Select Name, and press Change Settings.

10. Enter the desired type name, and press Save.

Note

We recommend using a name such as “Single Fold Plain” that indicates the fold
type.

11. Select the fold type, and press Change Settings.

Note

For details on making each fold adjustment, refer to the screen instructions.

12. Select the desired settings, and press Sample Printout.

13. Select the tray and then press the Start button.

14. Measure the fold position via the output sample, and adjust the fold position
accordingly.

15. Make adjustments to the items if necessary.

16. After you finish making adjustments, print another output sample with Sample
Printout and check the adjustment results.

17. Press Save.

18. Make adjustments accordingly. If necessary, repeat Steps 12 - 14.

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19. Press Close until the Adjust Fold Position screen appears.

20. Select the tray to assign the set type (the tray in which you loaded the paper in Step

1), and press Change Settings.

21. Select the adjusted fold position type, and press Save.

Single Fold Position Adjustment

1. Select Single Fold, and press Change Settings.

2. Specify Sheets to be folded, and press Sample Printout.

3. Select the tray and press the Start button.

4. Press Close.

5. Check the output sample printout, and measure the offset amount.

6. Select Long at Left or Long at Right.

7. Enter the measurement value you obtained in Step 5 in Values A Before Adjustment
field by touching the up/down arrow buttons; refer to the screen above.

8. Press Adjust.

9. Press Sample Printout again to print an output sample printout, and check the
adjustment results.

10. Make adjustments again if necessary. (Steps 6 - 8.)

11. Press Save.

Booklet Position Adjustment

1. Select Booklet, and press Change Settings.

2. Press Sample Printout.

3. Select the tray, select 2-Sheet Stack, and press the Start button.

4. An output sample is printed.

5. Select the tray, select 15-Sheet Stack, and press the Start button.

6. Press Close.

7. Check the output sample, and measure the position offset amount for 2-sheet stack
and 15-sheet stack.

8. Press Booklet Fold State (2 Sheets).

9. Select the state of the fold and staple position of the output paper, and enter the
2-sheet stack offset amount you measured in Step 6 in Values A.

10. Press Save.

Note

The values between 2-sheet stack and 15-sheet stack are adjusted automatically.

Note

When you want to specify the number of sheets separately, use the set
Variable-Sheet Booklet option to make the proper selections.

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11. Press Sample Printout again to print an output sample, and check the adjustment
results.

12. Make adjustments again if necessary. (Steps 7 - 10)

13. Press Save.

C Fold Position Adjustment

Adjust the C fold position.

1. Select C Fold-A4 or C Fold-8.5x11”, and press Change Settings.

2. Press Sample Printout.

3. Select the tray and press the Start button.

4. Press Close.

5. Check the output sample, and measure the A and B fold position movement amounts.

6. Enter the measurement value you obtained in Step 5 in Values A

Tip: Set value A and value B so that an edge of the paper does not extend past a
fold position of the paper. An edge of paper extending past a fold position of the
paper may cause a paper jam.

7. Press Sample Printout again to print an output sample, and check the adjustment
results.

8. Make adjustments again if necessary. (Step 6)

9. Press Save.

Z Fold Position Adjustment

Adjust the Z fold position.

1. Select Z Fold-A4 or Z Fold-8.5x11, and press Change Settings.

2. Press Sample Printout.

3. Select the tray and press the Start button.

4. Press Save.

5. Check the output sample, and measure the A and B fold position movement amounts.

6. Enter the measurement value you obtained in the previous step in Values A.

Note

Set value A and value B so that an edge of the paper does not extend past a fold
position of the paper. An edge of paper extending past a fold position of the paper
may cause a paper jam.

7. Press Sample Printout again to print an output sample, and check the adjustment
results.

8. Make adjustments again if necessary (Step 6).

9. Press Save.

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Z Fold Half Sheet Position Adjustment

Adjust the A fold position.

1. Select Z Fold Half Sheet- A3, Z Fold Half Sheet- B4, Z Fold Half Sheet-11x17”, or
Z Fold Half Sheet - 8K, and press Change Settings.

2. Press Sample Printout.

3. Select the tray and press the Start button.

4. Press Save.

5. Check the output sample, and measure the A and B fold position movement amounts.

6. Enter the measurement value you obtained in the previous step in Values A.

Note

Set value B so that an edge of the paper does not extend past a fold position of the
paper. An edge of paper extending past a fold position of the paper may cause a
paper jam.

7. Press Sample Printout again to print an output sample, and check the adjustment
results.

8. Make adjustments again if necessary (Step 6).

9. Press Save.

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9

Copying

Specifying Default Copy Settings

You can specify the default copy settings that users see at the control panel.

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > Copy Service Settings.

3. Touch Copy Defaults.

4. Touch the desired setting. For copy setting details, see the User Guide.

5. Touch Change Settings.

6. Make the desired changes to the setting, then touch Save.

Creating Copy Feature Presets

You can define a preset for commonly used copy settings:

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > Copy Service Settings.

3. Touch Preset Buttons.

4. Touch a preset in the list, then touch Change Settings.

5. Make the desired changes to the preset, then touch Save.

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Copying

Copy Control

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > Copy Service Settings.

3. Touch Copy Control.

4. Touch a setting in the list.

5. Touch Change Settings.

6. Make the desired changes, then touch Save.

Original Size Defaults

You can change the default size specifications for originals:

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > Copy Service Settings.

3. Touch Original Size Defaults.

4. Touch an original size in the list.

5. Touch Change Settings.

6. Make the desired changes to the preset, then touch Save.

Reduce and Enlarge Presets

To change the presets for reducing or enlarging images:

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > Copy Service Settings.

3. Touch Reduce/Enlarge Presets.

4. Touch a preset in the list, then touch Change Settings.

5. Make the desired changes to the preset, then touch Save.

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Defining Custom Colors

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > Copy Service Settings.

3. Touch Defining Custom Colors.

4. Touch a custom color in the list, then touch Change Settings.

5. Touch the arrows to increase or decrease the values for Yellow, Magenta, or Cyan,
then touch Save.

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10

Scanning

This chapter includes:

• Configuring General Scan Service Settings

• Scanning to a Folder on the Printer

• Scanning to an Email Address

• Network Scanning

• Scanning to a User's Home Folder

• Scanning to a USB Drive

Configuring General Scan Service Settings

Setting Scan Defaults

To define scanning default settings for all users:

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > Scan Service Settings > Scan Defaults.

3. Touch a default setting in the list, then touch Change Settings.

4. Make the desired changes to the default setting, then touch Save. For details about
scan settings, see the User Guide at www.xerox.com/office/550_560_570_DCPdocs.

Setting Scan to PC Defaults

To define default Scan to PC settings for all users:

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > Scan Service Settings > Scan to PC Defaults.

3. Touch a default setting in the list, then touch Change Settings.

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Scanning

4. Change the following settings as necessary:

• Transfer Protocol: Touch FTP, SMB, or SMB (UNC Format).

• Login Credential to Access Destination: Touch Remotely Authenticated User

to use the user name and password of the remotely authenticated user for login.

• User Name for FTP Scan: If you selected Remotely Authenticated User for the

Login Credential to Access Destination setting, touch User Name Only, to only
use the User Name for login, or Add Domain Name to use the user's full login
credential name, including the domain name.

Scanning to a Folder on the Printer

The Store to Folder feature allows users to scan files to folders created on the printer's
hard drive. These files can then be retrieved through CentreWare Internet Services. This
feature provides network scanning capability without the need to configure a separate
server.

1. To use this feature, you must purchase and install the Scan Kit. See the instructions
included with the kit for details.

2. For instructions explaining how to use this feature, see the User Guide at
www.xerox.com/office/550_560_570_DCPdocs.

Managing Folders and Scanned Files

Creating and Editing a Folder

To create a folder:

1. In CentreWare Internet Services, click Scan > Folder.

2. Next to a folder number, click Create.

3. Type a name for the folder.

4. If required, type a password, then retype the password again to verify.

5. Next to Check Folder Passcode, select: Always, Save (Write), or Print/Delete.

6. Next to Delete Files after Print or Retrieve, select Enabled to delete files after they
are printed or retrieved.

7. Next to Delete Expired Files, select Enabled to delete files after the stored file
folder date expires.

8. Click Apply.

9. To edit or delete a folder, click Edit or Delete next to the folder number.

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Scheduling Deletion of Files Stored in Folders

To minimize disk space consumed by stored files, the printer can delete files after a
specified time period.

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > Stored File Settings.

3. Touch Expiration Date for Files Stored in Folder.

4. Touch On and select the number of days that files are kept before deletion, and the
time that they are deleted on the last day.

5. Touch Save.

Configuring Folder Service Settings

1. At the printer control panel, press the Machine Status button, then touch the Tools

tab.

2. Touch System Settings > Folder Service Settings.

3. Change the following settings as necessary:

• Files Retrieved by Client: Specify when to delete files that have been retrieved
from a folder. Touch Delete According to Folder Settings to use the folder settings
or touch Force Delete to ignore the folder settings and delete files from folders
after they are retrieved.

• Print and Delete Confirmation Screen: Touch Enabled to display a confirmation
message on the touch screen when a file is printed and deleted from a folder.

• Convert Custom Size to Standard Size: Touch Yes to convert files in folders to a
standard size when transferring a fax or Internet fax for secure polling.

• Standard Size Threshold Value: Specify the standard size for the Convert Custom
Size to Standard Size setting.

• Internet Fax to Internet Fax: Touch Enabled to allow users to forward files stored
in folders using the Internet Fax service.

• Internet Fax to Email: Touch Enabled to allow users to forward files stored in
folders using the Email service.

• Quality/File Size for Retrieval: Select the quality and size that files will be
compressed to when retrieved from a folder.

Scanning to an Email Address

Scanning to an email address sends scanned documents as attachments to email.

Note

This feature must be enabled by your system administrator.

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To send a scanned image to an email address:

1. Load the original on the document glass or in the document feeder.

2. On the control panel, press the Services Home button.

3. Touch E-Mail.

4. Specify the recipient using one of these methods:

• Touch New Recipient: using the touch screen keyboard, enter the complete email
address, touch Add, then touch Close.

• Touch Address Book: touch the desired recipient, then touch To.

5. Repeat Step 4 to add additional recipients to the list. When all recipients have been

added to the list, touch Close.

6. A default subject is provided for the email. To change the subject, touch Subject.
Using the touch screen keyboard, enter the new subject, then touch Save.

7. To change any of the scan settings, touch the four menus at the bottom of the
control panel: Color Scanning, 2-Sided Scanning, Original Type and Scan Presets.
For details, see Setting Scan Options.

8. Press the green Start button.

Configuring Email Settings

1. At the printer control panel, press the Machine Status button, then touch the Tools
tab.

2. Touch System Settings > E-mail / Internet Fax Service Settings > E-mail Control.

3. Change the following settings as necessary:

• Maximum Address Entries: Select the maximum number of email addresses

that a scanned document can be sent to. This includes To:, Cc:, and Bcc: fields.

• Incoming E-Mail Print Options: Select the parts of the email that you want to

print:

Print Attachment Only

Attachment, Full Headers + Message

Attachment, Basic Headers + Message

• Print Error Notification E-mail: Touch On to print an error report when an email

transmission error occurs.

• Response to Read Receipts: Touch On to allow the printer to respond to a request

for a read receipt (MDN) after an email is received.

• Read Receipts: Touch On to allow the printer to request a read reciept (MDN)

when an email is sent.

Note

This does not apply to the Internet Fax service. For Internet Fax, read receipt
settings, go to Tools > Fax Service Settings > Internet Fax Control > Delivery
Confirmation Method.

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• Print Delivery Confirmation Mail: Touch On to print a confirmation report (DSN

response or MDN response) for every transmission. Touch Print when delivery
fails to print a report when a transmission fails.

• Split Send Method: Touch Split into Pages, or Split by Data Size to split a large

email into multiple email messages.

• Maximum Data Size per E-Mail: Specify the maximum size of an email that will

be split when using the Split by Data Size method.

• Maximum Split Count: Specify the maximum number of splits.

• Maximum Total Data Size: Specify the maximum size of an email that can be

sent.

• Allow Casual Users to Edit From Field: Touch Yes to allow any user to edit the

From field of an email.

• Allow Guest Users to Edit From Field: Touch Yes to allow users authenticated

as a guest to edit the From field of an email.

• Allow to edit From if Search Found: Touch Yes to allow users to edit the From

field of an email if the user’s search for an email address in the address book is
successful.

• Allow to edit From if Search Failed: Touch Yes to allow users to edit the From

field of an email if the user’s search for an email address in the address book
fails.

• Email Sending When Search Failed: Touch Enabled to disable the Email service

if the user’s search for an email address in the address book fails.

• Add Me to “To”Field: Touch Yes to automatically add the authenticate users

email address to the To field of an email.

• Add Me to “Cc” Field: Touch Yes to automatically add the authenticate users

email address to the Cc field of an email.

• Edit E-mail Recipients: Touch Yes to allow users to edit the To, Cc, and Bcc fields

of an email.

Note

If you select No, set Add Me to “To” Field, and Add Me to “Cc” Field to Yes, or
users will not be able to edit the To and Cc fields.

Editing Default Email Settings

1. In CentreWare Internet Services, clickProperties > Services > E-mail > Defaults.

2. Click Edit.

3. Next to Receiving Protocol, select POP3 or SMTP.

4. Next to From Address, type the text that you want to appear in the From field of
email.

5. Next to From Name, type the text that you want to appear in the Name field of
email.

6. Next to Incoming E-mail Print Options, select the parts of the email that you want
to print.

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7. Next to Output Destination for Incoming E-mail, select the tray that you want to
print to.

8. Next to Print Delivery Confirmation E-mail, select On to always print a confirmation
report or select Print when delivery fails to print a confirmation message when a
transmission fails.

9. Next to Print Error Notification E-mail, select Enabled to print an error report when
an email transmission error occurs.

10. Next to Response to Read Receipts, select Enabled to allow the printer to respond
to a request for a read reciept (MDN) after an email is received.

11. To block or allow email transmissions to or from specific domains, next to Domain
Filtering, select Allow Domains or Block Domains, then click Edit. Type the domain
names on the Domain Filter Settings page click Apply at the bottom of the page.

12. Next to Allow Authenticated Users to Edit "From:" Field when, select: Address
Book (LDAP) Search Successful or Address Book (LDAP) Search Failure.

13. Next to Allow Guest Users to Edit "From:" Field, select Yes to allow users
authenticated as a guest to edit the From field of an email.

14. Next to Edit "From:" Field when Authorization is not Required, select Yes to allow
users to edit the From field of an email if the user’s search for an email address in
the address book is successful.

15. Next to Allow Authenticated Users to send E-mail despite LDAP Search Failure,
select Yes to allow authenticated users to send an email if the user’s search in the
address book fails.

16. Next to Subject, type the text that you want to appear in the Subject field of an
email.

17. Next to Message, type the text that you want to appear in the body of an email.

18. Under User, Attachment, or Device Information, select additional information
that you want to be added to the body of the email.

19. Next to Signature, type the text that you want to be added to the end of the body
of the email.

20. Next to Add Me to “To” Field, select Enabled to automatically add the authenticated
users email address to the To field of an email.

21. Next to Add Me to “Cc” Field, select Enabled to automatically add the authenticate
users email ddress to the Cc field of an email.

22. Next to Edit E-mail Recipients, select Enabled to allow users to edit the To, Cc, and
Bcc fields of an email.

23. Click Apply.

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