Xerox Card Scanner 200 User Guide
Card Scanner 200
User Guide
Design © 2009 Xerox Corporation. All rights reserved. Xerox®, and the sphere of connectivity design are trademarks of Xerox
Corporation in the United States and/or other countries.
Content © 2009 Visioneer, Inc. All rights reserved. The Visioneer brand name and logo are registered trademarks of Visioneer,
Inc.
The PaperPort® brand name and logo are registered trademarks of Nuance Communications, Inc.
The NewSoft Presto! BizCard name and logo are registered trademarks of NewSoft Technology Corporation.
The ArcSoft® PhotoImpression® brand name is a registered trademark of ArcSoft, Inc.
VRS™ is a trademark of Kofax Image Products, Inc.
Adobe®, Adobe® Reader® and the Adobe® PDF® logo are registered trademarks of Adobe Systems Incorporated in the United
States and/or other countries. The Adobe PDF logo will appear in this product’s software, and full access to Adobe software
features is only available if any Adobe product is installed on your computer.
Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark and Sharepoint® is a registered
trademark of Microsoft Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions,
Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of
their respective companies.
Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software
described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of
such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing
agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical,
including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any
purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written
permission of Visioneer.
Part Number: 05-0776-100
Restricted Rights Legend
Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data
and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and
other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations.
Contents
Welcome
Xerox Card Scanner 200 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Installation
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Step 1: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Step 2: Connect the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Additional Applications Available with Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Register Your Scanner and Check for Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Contents
Scanning
Scanning using One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Scan Using AutoLaunch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Turn AutoLaunch Off/On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Scan from the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Features of the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Configuring the One Touch Buttons and AutoLaunch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Selecting New Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Selecting Document and File Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . 39
Selecting Options for One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Setting Destination Application Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Scanning with Event Forwarding (STI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . 50
Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Hardware Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Calibration and Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Setting Paper Pickup Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Skew Detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Scanning from the TWAIN Interface
Xerox Card Scanner 200 User’s Guide iii
Contents
Accessing the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Scanning from the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
TWAIN Interface Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Calibrating or Cleaning the Scanner from TWAIN . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Scanning from the Windows Image Acquisition Interface
Fine Tuning Your Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Maintenance
Calibrating Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Cleaning Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Additional Cleaning Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Uninstalling or Reinstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Uninstalling the Scanner and One Touch Software . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Uninstalling the PaperPort Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
To Install Another Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Xerox Card Scanner 200 Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Xerox Card Scanner 200 Spare Part List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Appendix A Notices
Section 1: Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Section 2: EMC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Section 3: Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Section 4: Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Section 5: Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Section 6: Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Section 7: Compliance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Section 8: Illegal Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Section 9: EH&S Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Index
iv Xerox Card Scanner 200 User’s Guide
Welcome
Alignment
arrow
Paper sensorUSB port
Paper feed Scanner
buttons
4
31
5
2
1
2
3
4
5
6
6
Power light
Congratulations on purchasing your Xerox Card Scanner 200. With this scanner you can quickly scan items,
such as business cards, receipts, photographs, and embossed plastic cards, and place their electronic
images on your computer. Powered through the USB port on your computer, this scanner is perfect for
taking on the road.
Xerox Card Scanner 200
Universal Serial Bus (USB) port—On the left side, connects the scanner to the computer.
Alignment arrow—Shows where to align the top left corner of the item you are scanning.
Paper sensor—Recognizes when an item is inserted in the scanner.
Paper feed—Place an item face up in scanner paper feed slot, the item feeds through as it is being
scanned.
Power light—Green light indicates that the scanner is receiving power from the computer.
Scanner buttons—Pressing a button scans the item using the settings specified in the One Touch
Properties windows. Press, hold down for three seconds, then release a button to open the One Touch
Properties window.
Xerox Card Scanner 200 User’s Guide 1
Welcome
Card Scanner 200
USB Cable
Installation Disc
Technical Support Card
Carrying Bag
Calibration Page (2) Cleaning Sheet
Quick Install Guide
What’s in the Box
Before starting the software installation, please check the contents of the box to make sure that all parts
are included. If any items are missing or damaged, contact the dealer where you purchased the scanner.
2 Xerox Card Scanner 200 User’s Guide
What You Need
IBM-compatible Pentium 4 PC, or AMD equivalent with:
• A DVD-ROM drive
• An available Universal Serial Bus (USB) port
•Microsoft
Pack 2 or 3), 32-bit or 64-bit Windows Vista
• Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal memory (RAM)
Windows Vista: Minimum of 1 gigabyte (GB) of internal memory (RAM)
• 350 MB minimum of free hard disk space
A VGA or SVGA Monitor
The recommended settings for your monitor are:
• High Color (16-bit) or True Color (24-bit or 32-bit)
• Resolution set to at least 800 x 600 pixels
®
Windows® operating system: Windows 2000 (Service Pack 4), 32-bit Windows XP (Service
Welcome
To set your monitor’s colors and resolution:
• Open the Windows Control Panel
• Double-click on Display then select the Settings tab
Documentation
The following documentation is provided with your scanner:
• Quick Install Guide—Abbreviated installation instructions.
• Xerox Scanner User’s Guide—On the Installation Disc; contains detailed installation, scanning,
configuration, and maintenance information.
• MiniGuides—On the Installation Disc; contains detailed instructions on using the One Touch VRS
module and SharePoint destination link.
• Readme—Contains the latest information about your scanner and software installation.
• BizCard User’s Guide—On the Installation Disc; contains detailed instructions for using the software.
• PaperPort User’s Guide—On the Installation Disc; contains detailed feature and configuration
information for the PaperPort software.
• PhotoImpression User’s Guide—On the Installation Disc; contains detailed instructions for using the
software.
• Online Help—For the scanner configuration, TWAIN and WIA interfaces, and PaperPort software
applications.
Xerox Card Scanner 200 User’s Guide 3
Installation
Installation
Installation is a quick, two-step process:
1. Install the software
2. Connect the scanner
Before You Begin
Please make sure of the following before you begin installation:
• The information in this guide may cover software not provided with the scanner you purchased.
Please disregard any information about the software not applicable to your scanner. Visit our web
site at www.xeroxscanners.com for the latest software updates for your Xerox scanner.
• If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or
messages during installation asking you to allow the installation to proceed. Although the
messages will differ based on the software your computer is running, in each case you should
allow the installation to proceed if that option is available. Alternatively, you can turn off the
AntiVirus or AntiSpyware software before installing your scanner, but if you do, make sure to turn
it back on again when installation is finished.
• If you already have a scanner connected to your computer, it is recommended that you remove
that scanner’s driver program prior to installing your Xerox scanner. You can remove these
programs from the Windows Add/Remove programs list. Please refer to the user manual provided
with your other scanner hardware for instructions about removing the driver and software for that
unit.
• If your computer is running Windows Vista, you may see the Vista User Account Control screen
asking you to confirm system changes. Click the Continue button to allow the installation to
proceed.
4 Xerox Card Scanner 200 User’s Guide
Installation
Step 1: Install the Software
The Installation Disc contains the necessary driver, and additional scanning software, to use your Xerox
Card Scanner 200.
To install the software:
1. Start Microsoft Windows and make sure that no other applications are running.
2. Insert the installation disc into your computer’s DVD-ROM drive.
The disc automatically starts.
3. The Select Language window opens. Click the drop-down menu arrow and select the language to use.
Click OK.
4. The disc’s Main Menu window opens.
NOTE: If the disc does not start, check the following:
• Make sure the disc drive’s door is completely shut.
• Make sure the disc was inserted in the drive in the proper direction (label side up).
To launch the disc manually:
• Open the Windows option for My Computer. You can do this by double-clicking on the My Computer
icon on your desktop.
• Double-click the icon for your DVD-ROM drive.
• The Installation menu for the disc should now open.
If the menu does not open:
• From the list of files on the disc, double-click the file named START32.EXE.
NOTE: The Scanner Readme file has late-breaking news about your scanner. The readme file is in
HTML format and will open in any standard browser.
Xerox Card Scanner 200 User’s Guide 5
Installation
5. On the Main Menu, select Install Products.
6. Make sure the boxes for Nuance PaperPort
®
and Scanner Driver are checked.
NOTE: The software provided with your scanner may differ slightly from the list shown in the window.
7. Click Install Now.
The PaperPort Installation begins:
1. The Select Language window opens. Click the drop-down menu arrow and select the language to use.
Click OK.
2. On the PaperPort Welcome window, click Next.
Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version.
Your existing PaperPort files will not be affected.
6 Xerox Card Scanner 200 User’s Guide
Installation
3. Read the PaperPort license agreement and select I accept the terms in this agreement, then click on
Next. If you choose not to accept the license agreement, the installation will terminate and the
PaperPort software will not be installed.
4. On the Customer Information window, accept the current values or enter new information, then click
Next.
5. On the Setup Type window, keep the default Setup Type and click Next.
6. Click Install to begin the installation.
7. On the Product Registration window, do one of the following:
• Select Register online, click OK, then follow the registration instructions.
• Select Print registration form, click OK, then follow the instructions to complete and print the
registration form.
• Select Remind me in 7 days and click OK.
8. At the InstallShield Wizard Completed window, click Finish.
If a message window opens instructing you to restart your computer, click Restart.
The scanner driver installation will now start
1. The Welcome to the One Touch 4.0 Setup Wizard opens.
2. Click Next.
3. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I
Agree then click Next.
If you choose not to accept the license agreement, the installation will terminate and the scanner
driver will not be installed.
Xerox Card Scanner 200 User’s Guide 7
Installation
4. The next window lists the choices of the drivers that you can install for your scanner.
5. Select the option that you want then click on Next.
• Full Install (OneTouch and TWAIN)—This is the recommended installation. It installs the
One Touch 4.0 software which provides the necessary driver software for the scanner. It also
installs the scanning interface for the TWAIN driver. Installing this option means that you can use
several different methods to scan, as explained in this User Guide.
• TWAIN Only—The TWAIN driver is installed without the One Touch software. You can use the
Xerox Card Scanner 200 to scan from TWAIN scanning applications. You will not be able to use the
AutoScan option.
6. Click Next.
A window opens with image quality samples asking you to select an image for your Color Space
setting.
7. Select the option that looks best to you and click Next.
8 Xerox Card Scanner 200 User’s Guide
Installation
8. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT
click OK yet. Leave the window open and proceed to the next section.
Xerox Card Scanner 200 User’s Guide 9
Installation
Step 2: Connect the Scanner
NOTE: The scanner does not have an external power supply. It draws its power directly from the computer
through the USB cable. If you use a USB hub with your computer, the hub must have its own power supply.
The scanner does not have an on/off switch. The scanner is ready to scan as soon as its software is finished
loading onto your computer.
After you plug in the scanner you will be prompted to perform a calibration. Please have your calibration
page ready.
To connect your scanner:
1. Remove the placement card from the scanner. Pull the sheet out the front in the direction of the arrows
on the card.
2. Remove any tape from the USB cable.
3. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Check your
computer’s manual for USB port locations.
If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug
into either connection.
10 Xerox Card Scanner 200 User’s Guide
Installation
4. Your computer recognizes that a scanner has been plugged into the USB port and automatically loads
the appropriate software to run the scanner.
Do not proceed until you receive a message that your computer has found the new hardware, or
updated the driver database. If your computer is running Windows XP or Windows Vista, you will see a
message similar to the one below.
5. The calibration utility opens. Follow the instructions on screen for calibrating the scanner.
6. Place the calibration page face up in the scanner in the direction printed on the page.
7. The scanner will pull the calibration page slowly through the scanner.
8. When calibration is complete, the scanner will exit the page out the back of the scanner and close the
calibration utility. If the utility does not close, click OK to close the window.
Xerox Card Scanner 200 User’s Guide 11
Installation
9. When you’re certain that the software has completely loaded, return to the “Complete the installation
by connecting your hardware” window.
To see a quick overview about accessing and navigating the One Touch Button Panel, click More. When
you’re finished reading the additional information, click OK.
10. Click OK to complete the installation process.
11. Click Close on the Installation Complete window to close and exit the software installer.
You can now install the additional applications you received with your scanner.
12 Xerox Card Scanner 200 User’s Guide
Installation
Additional Applications Available with Your Scanner
Your scanner includes free, additional applications as described in the following table.
1. Return to the disc’s Main Menu and click Install Products.
2. Select the additional applications you want to install, then click Install Now.
3. Follow the instructions on the screen to install each of the additional products.
Software About the Software
Adobe® Reader
NewSoft Presto! BizCard
ArcSoft PhotoImpression PhotoImpression is an all-in-one solution that blends powerful photo editing with proj-
®
Adobe Reader is a stand-alone application that you use to open, view, search, and print
PDF files. This application is located on the disc in the User Guides section.
®
BizCard quickly and easily converts the vital contact information on business cards into
a convenient, searchable, digital database that can be easily synchronized between
PCs, notebooks, PDAs and PIMs.
ect templates, and a slick, easy-to-use interface.
You can now view and save the User Guides.
Xerox Card Scanner 200 User’s Guide 13
Installation
View the User Guides
1. On the Main Menu, click User Guides.
The User Guides are in Adobe® PDF format. If you need to, click Adobe Reader to install it now. Follow
the instructions on the installation windows.
If your computer already has Adobe Reader installed, please do not select it unless the version provided
on the installation DVD is a newer version than the one currently installed on your computer.
2. Click the name of a User Guide you want to view and it will open in Adobe Reader. Use the Adobe
Reader Save command to save that User Guide on your computer.
The SharePoint Mini-Guide has information about a feature in the One Touch 4.0 software to link to
Microsoft’s SharePoint application. This brief Mini-Guide explains how to setup the SharePoint link in
One Touch.
The One Touch VRS Mini-Guide has information about a feature in the One Touch 4.0 software to use
VRS when scanning. This brief Mini-Guide explains what the feature is and how to use the VRS settings
when creating or modifying a scan configuration.
3. When you’re finished, click Main Menu to return to the Main Menu window and click Exit.
4. Remove the installation disc and store it in a safe place.
That’s it! Installation is finished and your Xerox Card Scanner 200 is ready to scan.
14 Xerox Card Scanner 200 User’s Guide
Installation
The One Touch Icon
The Serial Number
Register Your Scanner and Check for Updates
Registering your scanner is important as it provides you with access to our free telephone support service.
Registration also gives you free access to software updates for your scanner.
To register your scanner:
1. Right-click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the
screen).
2. Choose Check for Online Updates from the pop-up menu.
3. Follow the instructions on the screen and register your scanner by entering your scanner’s serial
number and your email address.
NOTE: A valid email address is required.
The serial number is located on the underside of the scanner.
After registration is complete you will receive an email message with your RegID.
4. After receiving your RegID, write it down on a piece of paper and keep it with your scanner so you will
be able to find it easily.
Xerox Card Scanner 200 User’s Guide 15
Scanning
Scanning
You have several different scanning options with your Xerox scanner. Each method scans equally well, so
use the one with appropriate options for the item you are scanning.
• One Touch AutoLaunch—To use the scanner’s AutoLaunch feature,
simply insert an item face up into the scanner, it is automatically
scanned using predefined settings from the OneTouch software. See
“Scan Using AutoLaunch” on page 17.
• One Touch Button Panel—Use this scan option when you want to
scan from the computer screen. This scans with the same settings as
when using the AutoLaunch scanning feature. See “Scan from the One
Touch Button Panel” on page 21.
• TWAIN Interface—The TWAIN interface is also for scanning from
various programs on your computer. The TWAIN interface is available
from the PaperPort software, as well as from other programs such as
Microsoft Word. See “Scanning from the TWAIN Interface” on
page 62.
• Windows Image Acquisition (WIA) Interface—If your computer is
running Windows XP or Windows Vista, you can use this option to scan
with the Microsoft WIA interface. Select the WIA scan settings, put the
document in the scanner, then click the Scan button on the WIA
window. See “Scanning from the Windows Image Acquisition
Interface” on page 66.
16 Xerox Card Scanner 200 User’s Guide
Scanning
Scanning using One Touch
One Touch is your main scanning interface for using the scanner. Placing a page in the scanner
automatically starts the scanner and sends the image to the destination selected in the One Touch
properties.
NOTE: Always remove any staples or paper clips from documents before inserting them into the
scanner’s paper feed. Staples and paper clips can jam the feed mechanism and scratch the internal
components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning
process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty.
Scan Using AutoLaunch
When you insert an item into the scanner, it is automatically scanned and the image is sent to a
destination location or application on your computer, or to a network drive.
Using AutoLaunch:
1. Place an item face up in the paper feed slot, aligned to the arrow on the right side of the scanner.
The scanner grabs the top edge of the paper and automatically begins to scan and feed the paper
through the scanner.
2. A scan progress window opens and the image is sent to the selected application for the scan button.
In this example the Destination Application is the BizCard software. Note that the business card has
been OCR’d and the text is ready for editing.
Xerox Card Scanner 200 User’s Guide 17
Scanning
One Touch Icon
Hardware icon
Turn AutoLaunch Off/On
If you want to scan from One Touch button panel on screen, or to be able to place a page in the scanner
and wait until you are ready to initiate the scan, you can turn the AutoLaunch feature off. This option is in
the Device Settings tab for your scanner’s hardware properties.
To turn AutoLaunch off or on:
1. Click on the One Touch icon in the Windows notification area on the right side of the screen.
2. Click on the scanner icon to the right of the green buttons, in the title bar of the One Touch button
panel.
3. Click on the Properties button in the hardware properties window.
18 Xerox Card Scanner 200 User’s Guide
Scanning
4. In the Device Settings tab, click on Enable the generation of events when paper is inserted into the
scanner to deselect this option.
5. Click on OK to save the changes and close the window. Click on OK to close the Hardware Properties
window.
The AutoLaunch feature is now turned off. Your scanner will not start scanning until you click on one of the
scan buttons on the One Touch button panel, press one of the One Touch buttons on the scanner, or on the
scanning interface from the application you are using.
To turn AutoLaunch back on, follow the instructions in this section and click on the option in step 4 to
re-enable the feature.
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Scanning
Scan from the One Touch Buttons
Scanning using the buttons on the scanner works like inserting a page in the scanner when AutoLaunch is
turned on.
To s can fro m t he O n e To u c h Bu tt on s:
Follow the steps in the previous section to turn off the AutoLaunch feature before scanning with the
One Touch buttons. If AutoLaunch is turned on, the scanner will automatically scan when a page is
inserted in the scanner.
1. Place an item face up in the paper feed slot, aligned to the arrow on the right side of the scanner.
2. Press either the Scan or Custom button on the scanner.
3. A scan progress window opens and the image is sent to the selected application for the One Touch
button.
In this example the Destination Application is the BizCard software. Note that the business card has
been OCR’d and the text is ready for editing.
4. You can now work with the image in the Destination Application.
20 Xerox Card Scanner 200 User’s Guide
Scanning
One Touch Icon
Scan from the One Touch Button Panel
Scanning from the button panel on your computer’s screen works like inserting a page in the scanner when
AutoLaunch is turned on.
To scan from the One Touch Button panel:
Follow the steps in the previous section to turn off the AutoLaunch feature before scanning with the
One Touch panel. If AutoLaunch is turned on, the scanner will automatically scan when a page is inserted
in the scanner.
1. Place an item face up in the paper feed slot, aligned to the arrow on the left side of the scanner.
2. Click on the One Touch icon in the Windows notification area (at the lower right corner of the screen.)
3. The One Touch panel opens.
4. Click on the Scan or Custom button.
5. A scan progress window opens and the image is sent to the selected application for the One Touch
button.
In this example the Destination Application is the BizCard software. Note that the business card has
been OCR’d and the text is ready for editing.
6. You can now work with the image in the Destination Application.
If you are using the BizCard software, you can press F1 on your keyboard to open the BizCard Help file.
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Scanning
The Hardware View
The Detail View
The Button View
Features of the One Touch Button Panel
The One Touch panel is your on-screen set of controls for the scanner. From the panel you can access the
hardware settings for your scanner and configure the scanner buttons.
Click on the One Touch icon to open the panel.
The Title Bar
• Green arrows—click to cycle through the panel’s 3 views.
• Scanner icon—click to open the scanner’s hardware properties.
• Red “X”—click to close the One Touch panel.
The Button View
• Left-click on a Destination Application icon to start scanning.
• Right-click on a Destination Application icon to open the One Touch Properties.
The Detail View
• Left-click on a Destination Application icon to start scanning.
• Right-click on a Destination Application icon to open the One Touch Properties.
• Single-click on the detailed information to open the One Touch Properties.
The Hardware View
• Left-click on the scanner icon to return to the Button view.
• Right-click on the scanner icon to open the scanner’s hardware properties.
22 Xerox Card Scanner 200 User’s Guide
Scanning
Right click on a button, or press the button
on the scanner to open the One Touch
Properties.
Configuring the One Touch Buttons and AutoLaunch
When you installed the scanner, the software configured One Touch with all applications on your computer
that you can scan to. The button consists of: a Destination Application, a Scan Configuration, and a File
Format.
To open the One Touch Properties window:
There are two methods you can use to open the One Touch Properties.
•Press, hold down for at least 3 seconds, then release either of the One Touch scanner buttons.
• Left click on the One Touch icon in the lower-right corner of your screen, then right-click on one of the
destination icons.
NOTE: Some of the options on the One Touch Properties Window are “grayed out” and are not available,
these options are not appropriate for your scanner model.
Changing the button settings:
1. Click on an application name in the Select Destination list.
2. Select a file format in the Select Format panel.
3. Select a scanning configuration in the Select Configuration list.
4. Click on OK to save the changes.
5. Place a page in the scanner.
6. The scanner starts scanning and sends the image to the application, with the file format and scanning
configuration you specified.
NOTE: The next section contains detailed information on making changes to the One Touch Properties
window.
Xerox Card Scanner 200 User’s Guide 23
Scanning
Select the Destination
Application that will open
when you are finished
scanning. You use the
destination application to
view and work with your
scanned images.
Select a configuration
for scanning the item.
Select a file format for
your scanned images.
Click the Options tab to
select options.
Select the application you
want One Touch to send
the scanned image to.
Click the icon of a selected
configuration
to view its settings.
Selecting New Settings
The settings on the One Touch Properties window are:
Select Destination—The list of Destination Applications that One Touch can send a scanned image to so
that this application opens immediately after scanning is complete.
NOTE: If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be
used for OCR (such as TXT or RTF), the text in scanned images is automatically converted to word
processing text.
Select Configuration—The list of available scan configurations for the selected button. The
configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and
contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the
detailed information.
24 Xerox Card Scanner 200 User’s Guide
Scanning
Color GrayscaleBlack and White Configure
Before Scan
These icons next to each scan configuration indicate the scanning mode.
See the sections “Creating a New Scan Configuration” on page 26 and “Editing or Deleting Scan
Configurations” on page 32.
NOTE: Use Configure Before Scan if you want to set the scanning mode manually before scanning. See
“Configure Before Scan” on page 33.
Select Format—A set of file formats for the scanned image for the selected button. The formats are based
on the type of Destination Application you select. This example shows the formats that apply to Microsoft
Outlook.
The icon names indicate their file types. See “Selecting Document and File Format Options” on page 36 for
more information about the available formats.
Options tab—Displays a window for selecting options related to the selected Destination Application for
the scanned image. See “Selecting Options for One Touch” on page 41 for instructions on configuring the
list of available destinations.
Properties button—Displays a window for selecting properties for each type of Destination Application.
See “Setting Destination Application Properties” on page 43.
Refresh button—Updates the links between all your computer’s Destination Applications and One Touch
4.0. If you install new software that can be used as a Destination Application, click the Refresh button to
link the new software to One Touch 4.0
New/Copy/Edit/Delete buttons—Click New or Copy to add new scan configurations to the list. Click Edit
or Delete to change or remove them.
OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes
but leaves the window open so you can continue making additional changes. Cancel closes the window
without accepting any changes.
Xerox Card Scanner 200 User’s Guide 25
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