Xerox AltaLink B8045, AltaLink B8055, AltaLink B8065, AltaLink B8075, AltaLink B8090 Administrator Guide

Version 2.3 November 2020 702P07192

Xerox

AltaLink

Series Multifunction Printer System Administrator Guide

, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, Xerox Extensible

, Global Print Driver®, and Mobile Express Driver®are trademarks of Xerox Corporation in the

United States and / or other countries.

Adobe PostScript

Apple Mac OS

Bluetooth

Google Cloud Print

, Adobe PDF logo, Adobe®Reader®, Adobe®Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and

are trademarks or registered trademarks of Adobe Systems, Inc.

, Bonjour®, EtherTalk™, TrueType®, iPad®, iPhone®, iPod®, iPod touch®, AirPrint®and the AirPrint Logo®, Mac®,

, and Macintosh®are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.

is a trademark of the Bluetooth SIG.

™

web printing service, Gmail™webmail service, and Android™mobile technology platform are

trademarks of Google, Inc.

HP-GL

, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in the United States and/or

other countries.

IBM

and AIX®are registered trademarks of International Business Machines Corporation in the United States and/or

other countries.

McAfee

, ePolicy Orchestrator®, and McAfee ePO™are trademarks or registered trademarks of McAfee, Inc. in the

United States and other countries.

Microsoft

, Windows Vista®, Windows®, Windows Server®, and OneDrive®are registered trademarks of Microsoft

Corporation in the United States and other countries.

Mopria is a trademark of the Mopria Alliance.

, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks or registered

Novell trademarks of Novell, Inc. in the United States and other countries.

PANTONE

SGI

and other Pantone, Inc. trademarks are the property of Pantone, Inc.

and IRIX®are registered trademarks of Silicon Graphics International Corp. or its subsidiaries in the United

States and/or other countries.

Sun, Sun Microsystems, and Solaris are trademarks or registered trademarks of Oracle and/or its affiliates in the United States and other countries.

UNIX

is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.

Wi-Fi CERTIFIED Wi-Fi Direct

is a trademark of the Wi-Fi Alliance.

Table of Contents

1 Introduction.............................................................................................................................13

Overview...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... . 14

Configuration Steps ..... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... ........... ..... 14

More Information.......... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ..... .... 15

2 Initial Setup .............................................................................................................................17

Physically Connecting the Printer .. ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .... 18

Installation Wizard . ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... 19

Using the Installation Wizard... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ......... 19

Assigning a Network Address ... ........... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ..... .... 21

Accessing Administration and Configuration Settings.......... ..... ..... ........... ..... ........... ..... ..... .... 22

Accessing the Control Panel as a System Administrator ....... ..... ..... ...... ..... ..... ........... ..... ... 22

Accessing the Embedded Web Server as a System Administrator......... ..... ..... ........... ..... ... 23

Using the Search Function in the Embedded Web Server ...... ..... ........... ..... ........... ..... ....... 23

Printing the Configuration Report....... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .... 24

Initial Setup at the Control Panel ........ ..... ..... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... .... 25

Setting the Measurement Units ... ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... .... 25

Setting the Date and Time at the Control Panel.... ...... ..... ..... ........... ..... ........... ..... ........... 25

Configuring the Additional Install Options ... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... 26

Installing Optional Software Features ......... ..... ........... ..... ........... ..... ........... ..... ..... ........... 26

Initial Setup in the Embedded Web Server ...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........ 27

Assigning a Name and Location to the Printer.... ..... ........... ..... ..... ........... ..... ..... ........... .... 27

Setting the Date and Time in the Embedded Web Server .. ..... ..... ........... ..... ........... ..... ..... 27

Using the Configuration Overview Page .... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........ 28

Restricting Access to the Printer ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........ 28

Selecting Apps to Appear on the Touch Screen.... ........... ..... ........... ..... ........... ..... ..... ........ 29

Installing Optional Software Features ......... ..... ........... ..... ........... ..... ........... ..... ..... ........... 30

Supplies Plan Activation Code ... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........ 30

Network Connection Settings .. ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... 31

Configuring Ethernet Settings .... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ....... 31

Configuring USB Settings.......... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ... 31

Connecting the Device to a Wireless Network..... ..... ........... ..... ..... ........... ..... ..... ........... .... 31

Changing the Administrator Password..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... 32

Changing the Administrator Password at the Control Panel . ..... ........... ..... ..... ........... ..... ... 32

3 Network Connectivity.............................................................................................................33

Connecting to a Wireless Network.... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... .. 34

Connecting to a Wireless Network Using the Wireless Wizard........ ..... ........... ..... ..... ...... ... 35

Connecting to a Wireless Network in the Embedded Web Server ........ ..... ........... ..... ..... .... 36

Verifying the Wireless Status and Viewing the Wireless IP Address . ..... ........... ..... ..... ........ 37

Xerox®AltaLink®Series Multifunction Printer

System Administrator Guide

Table of Contents

Configuring Wireless Settings Manually .... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........ 38

Connecting Directly to a Wireless Network ........ ..... ........... ..... ..... ........... ..... ..... ........... ..... 40

Wireless Troubleshooting ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... .. 40

Wi-Fi Direct. ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... . 43

Configuring Wi-Fi Direct.... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... 43

Disabling Wi-Fi Direct ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... .. 44

AirPrint ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .... 45

Configuring AirPrint ... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... .. 45

Enabling iBeacon for AirPrint Discovery..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........ 47

Bonjour........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ... 50

Google Cloud Print Service .. ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ..... .... 51

Google Cloud Print Service Options ... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... 52

Registering the Printer for Google Cloud Print Service . ..... ..... ........... ..... ........... ..... ........... . 52

Configuring Google Cloud Print Options .. ..... ........... ..... ........... ..... ........... ..... ..... ........... .... 53

Google Cloud Print Troubleshooting ............ ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... . 53

Mopria. ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ... 54

Configuring Mopria.... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... .. 54

USB Settings....... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .... 55

Configuring Power in Sleep Mode...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... 55

FTP/SFTP Filing... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .... 57

Configuring FTP and SFTP Filing Settings ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ..... 57

HTTP . ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... 58

Enabling HTTP at the Control Panel . ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... . 58

Configuring HTTP Settings in the Embedded Web Server........... ..... ..... ........... ..... ..... ........ 58

Accessing HTTP Web Services .......... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... . 59

HTTP Web Services .. ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ...... ... 59

Accessing HTTP Advanced Settings .. ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ...... 59

HTTP Advanced Settings . ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........ 59

IP ........ ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ... 60

Enabling TCP/IP ....... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .... 60

Configuring the Network Address Manually at the Control Panel ............ ..... ........... ..... ..... 60

Configuring DNS Settings at the Control Panel........... ..... ..... ........... ..... ........... ..... ........... . 60

Configuring IP Settings in the Embedded Web Server.. ..... ..... ........... ..... ..... ........... ..... ...... 61

IPP... ...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ....... 65

Configuring IPP. ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... 65

LDAP.. ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... 67

Adding LDAP Server Information.... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ... 67

Managing LDAP Servers in the Embedded Web Server. ..... ..... ........... ..... ........... ..... ........... 67

Configuring LDAP Server Optional Information ... ..... ..... ........... ..... ........... ..... ........... ..... ... 67

Configuring a Secure LDAP Connection ...... ...... ..... ..... ........... ..... ..... ........... ..... ..... ........... . 68

LDAP Server Contexts....... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ....... 69

Configuring LDAP User Mappings... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ... 69

LDAP Custom Filters... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... .. 70

LPR/LPD.... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ......... 72

NFC ... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... 73

NTP .... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .... 74

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Table of Contents

POP3 .. ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .... 75

Proxy Server ............ ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... 76

Configuring the Proxy Server.......... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ... 76

Raw TCP/IP Printing ...... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... .... 77

Configuring Raw TCP/IP Settings ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... . 77

Configuring Raw TCP/IP Advanced Settings......... ..... ..... ........... ..... ..... ........... ..... ..... ...... ... 77

SLP ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... .... 79

Configuring SLP ... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........ 79

ThinPrint Client .. ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ..... 80

ThinPrint Client Certificate Requirements.... ........... ..... ..... ........... ..... ........... ..... ..... ........... 80

Configuring a ThinPrint Client ....... ..... ..... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... .... 80

SMB Filing .. ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ....... 82

Configuring Kerberos Authentication Options for SMB ...... ..... ..... ........... ..... ..... ........... ..... 82

SMTP Server .. ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .... 83

Configuring SMTP Server Settings ........ ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........ 83

Configuring SMTP Authentication Settings.... ..... ........... ..... ..... ........... ..... ........... ..... ..... .... 83

Configuring SMTP Connection Encryption Settings. ..... ..... ........... ..... ........... ..... ..... ........... 84

Configuring SMTP File Size Management.... ..... ..... ...... ..... ..... ........... ..... ........... ..... ........... 84

Testing SMTP Configuration Settings ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ..... 84

SNMP ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... 85

Enabling SNMP..... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ....... 85

Configuring SNMPv1/v2c . ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... . 85

SNMPv3.......... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... .. 86

Configuring SNMP Advanced Settings ... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... . 87

WSD .. ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... 88

Enabling WSD. ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... .. 88

4 Security .....................................................................................................................................89

Setting Access Rights ............ ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ........... .. 90

Authentication........... ..... ..... ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........ 91

Setting the Login Method for the Control Panel...... ..... ..... ........... ..... ........... ..... ..... ........... 92

Setting the Login Method for the Embedded Web Server ... ........... ..... ........... ..... ..... ...... ... 92

Configuring Local Authentication Settings ... ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... ..... 93

Configuring Network Authentication Settings .... ..... ........... ..... ..... ........... ..... ........... ..... .... 97

Configuring Convenience Authentication Settings.. ........... ..... ........... ..... ........... ..... ..... ..... 99

Configuring Xerox Workplace Cloud Authentication Settings .. ........... ..... ........... ..... ..... ... 101

Configuring Xerox Secure Access Unified ID System

Configuring Smart Card Authentication Settings..... ..... ..... ...... ..... ..... ...... ..... ..... ........... .. 105

Configuring Custom Authentication Settings..... ..... ........... ..... ..... ........... ..... ..... ........... ... 108

Setting Up Fallback Login... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 109

Authorization.. ..... ..... ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... . 110

Setting the Authorization Method..... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ......... 110

User Permissions......... ..... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... .... 112

Personalization ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... 120

Enabling Personalization.... ..... ..... ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... .. 120

Viewing and Deleting Personalization Profiles ..... ........... ..... ..... ........... ..... ..... ........... ..... . 120

Xerox®AltaLink®Series Multifunction Printer

Authentication Settings ...... ..... .... 102

System Administrator Guide

Table of Contents

HTTPS (TLS)..... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... 121

Using TLS for all HTTP Communication (HTTPS)...... ..... ..... ........... ..... ..... ........... ..... ........ 121

FIPS 140-2. ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... 122

FIPS 140 Mode..... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 122

FIPS 140 Mode with Common Criteria Compliance .... ..... ..... ........... ..... ........... ..... .......... 122

FIPS Enablement Workflow and Configuration Checks .... ..... ........... ..... ..... ........... ..... ..... 122

Enabling FIPS 140 Mode and Checking for Compliance.... ..... ........... ..... ........... ..... ......... 123

FIPS Configuration Check ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 123

FIPS Status ...... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... .......... 124

Stored Data Encryption ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... .... 125

Enabling Encryption of Stored Data . ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... .... 125

IP Filtering.... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ... 126

Creating or Editing an IP Filter Rule .......... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... 126

Editing an IP Filter Rule.. ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... . 126

Arranging the Execution Order of IP Filter Rules . ........... ..... ..... ........... ..... ........... ..... ..... .. 126

Logs...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ...... 128

Audit Log... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 128

Authentication Log .. ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... .. 130

Network Troubleshooting . ..... ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... ........... ..... ..... .......... 131

SIEM... ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 131

Support Logs......... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... 134

McAfee Embedded Control... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... . 135

Setting the Security Level.... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... ....... 135

Setting the Alert Options ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... 136

Downloading the Audit Log .......... ..... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... .. 137

Testing Your Alert Configuration..... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... . 137

Feedback Method Test Results. ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ...... .. 137

IPsec.... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... . 138

IPsec Configuration Components . ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ... 138

Managing Security Policies............ ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 138

Managing Host Groups . ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 139

Managing Protocol Groups........ ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ...... 139

Managing Actions.... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... . 140

Enabling IPsec ......... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... ..... .. 142

Security Certificates.......... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... .... 144

Installing Certificates . ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 144

Creating and Installing a Xerox

Device Certificate.... ..... ..... ........... ..... ..... ........... ..... ..... 145

Installing the Device Root Certificate Authority..... ...... ..... ..... ........... ..... ..... ........... ..... .... 145

Creating a Certificate Signing Request ...... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... 147

Installing Root Certificates......... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 148

Installing Domain Controller Certificates... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... . 149

Viewing, Saving, or Deleting a Certificate..... ..... ..... ........... ..... ........... ..... ........... ..... ..... ... 149

Specifying the Minimum Certificate Key Length.... ..... ........... ..... ..... ........... ..... ..... .......... 150

802.1X... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... .......... 151

Enabling and Configuring 802.1X in the Embedded Web Server . ..... ........... ..... ..... .......... 151

System Timeout.... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 153

Setting System Timeout Values...... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... . 153

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Table of Contents

USB Port Management . ........... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 154

USB Port Management at the Control Panel.. ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 155

Image Overwrite Security for HDD Storage Devices.......... ..... ..... ...... ..... ..... ...... ..... ..... .......... 156

Immediate Job Overwrite.. ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ... 156

Disk Overwrite......... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ... 157

Job Data Removal for SSD Storage Devices . ........... ..... ..... ........... ..... ..... ........... ..... ..... .......... 160

Removing Job Data Now. ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 160

Scheduling Job Data Removal . ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ... 161

PostScript

Passwords. ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 163

Enabling or Creating PostScript Passwords . ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 163

Personalized Information ...... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 164

Verifying the Software ... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 165

Restricting Print File Software Updates... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... .... 166

Specifying Email and Internet Fax Recipient Restrictions ........... ..... ........... ..... ..... ........... ..... . 167

Administrator Password .... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... .... 168

Enabling the Administrator Password Reset. ........... ..... ..... ........... ..... ........... ..... ..... ......... 168

Disabling the Administrator Password Reset... ..... ........... ..... ..... ........... ..... ..... ........... ..... . 168

5 Printing................................................................................................................................... 169

Paper Management ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ......... 170

Setting Default Paper Type and Color... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 170

Enabling Required Paper Policies . ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... .... 170

Setting Paper Size Preference... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 171

Configuring Tray Settings........ ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ... 172

Selecting Tray 1 or Tray 2 Settings .. ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 173

Configuring Custom Media Types....... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... .. 173

Saving and Reprinting Jobs ......... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 176

Enabling the Reprint Saved Jobs Feature ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ... 176

Creating and Managing Saved Jobs Folders .... ........... ..... ..... ........... ..... ..... ........... ..... ..... 176

Saving and Printing Jobs .. ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... .......... 177

Backing Up Saved Jobs .. ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... . 177

Restoring Saved Jobs from an FTP Repository.... ..... ........... ..... ........... ..... ........... ..... ..... ... 178

Printing Jobs from the Embedded Web Server ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 179

Configuring General Print Settings . ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 180

Printing an Error Sheet ... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... .. 181

Managing Banner Page Printing Options.. ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 182

Enabling Banner Page Printing in the Embedded Web Server..... ..... ..... ........... ..... ........... 182

Enabling Banner Page Printing at the Control Panel ........ ..... ........... ..... ..... ........... ..... ..... 182

Enabling Banner Page Printing in the V3 Print Driver .. ........... ..... ..... ........... ..... ..... .......... 182

Configuring Secure Print Settings .. ..... ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... .. 184

Configuring Secure Print Device Policies ... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... . 184

Configuring Secure Print Driver Defaults... ........... ..... ..... ........... ..... ..... ........... ..... ........... . 184

Hold All Jobs ...... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ... 185

Configuring the Hold all Jobs Feature..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ... 185

Showing Printer Font Information .......... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... .... 186

Xerox®AltaLink®Series Multifunction Printer

System Administrator Guide

Table of Contents

Color Tables ........... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... ........... ..... ..... .......... 187

Installing Custom Color Tables .. ........... ..... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... 187

Page Description Languages ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... . 189

PostScript

... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... .. 189

PCL ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... . 189

PDF ... ........... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 191

TIFF/JPG. ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ... 192

UNIX, Linux, and AS/400 Printing.. ..... ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... .. 194

Xerox

Printer Manager ..... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ... 194

Printing from a Linux Workstation... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... 195

Adding the Printer... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ... 195

Printing with CUPS ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... 195

AS/400 ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 195

Configuring Print From........ ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 197

Cloud Browsing Enablement ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ...... 197

Enabling Print From Mailbox ......... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 198

Enabling Print From USB . ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 199

Allowing Users to Interrupt Active Print Jobs ... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... 200

Specifying Output Settings ....... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... . 201

6 Copying..................................................................................................................................203

Copy Overview ... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ... 204

Specifying Default Copy Settings .... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... ...... 205

Setting Copy Feature Defaults at the Control Panel ....... ..... ..... ........... ..... ..... ........... ..... ..... ... 206

Setting Copy Presets ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... ........... ..... ........... ..... ..... ........... .. 207

Setting the Color Preset Screen ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... . 207

Setting Edge Erase Presets ..... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ..... ......... 207

Setting Image Shift Presets....... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... . 208

Setting Reduce/Enlarge Presets ... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... .... 208

Disabling Automatic Image Rotation ........ ..... ..... ........... ..... ..... ........... ..... ........... ..... ...... 208

Setting ID Card Copy Feature Defaults. ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... . 210

Specifying Output Settings ....... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... . 211

7 Scanning................................................................................................................................ 213

Scanning to an Email Address .......... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 214

Configuring Email ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 214

Workflow Scanning ..... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... 221

Enabling Workflow Scanning......... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... ..... .. 221

Configuring File Repository Settings......... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... . 221

Configuring the Default Workflow . ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 225

Configuring Workflow Scanning General Settings ...... ........... ..... ..... ...... ..... ..... ...... ..... ..... 226

Configuring Single-Touch App .... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 227

Configuring Custom File Naming ... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... . 228

Setting Workflow Display Settings for the Control Panel..... ..... ..... ........... ..... ..... ........... .. 228

Enabling Remote Scanning using TWAIN ..... ........... ..... ..... ........... ..... ..... ........... ..... ........ 229

Configuring a Validation Server.......... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 229

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Table of Contents

Configuring Workflow Pool Repository Settings ...... ..... ........... ..... ........... ..... ..... ........... ... 229

Configuring Unspecified Defaults. ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... .. 230

Managing Scan Workflows......... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 230

Scanning to a Folder on the Device .. ..... ..... ...... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... 232

Enabling or Disabling Scan To Mailbox ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... . 232

Setting Scan Policies ...... ........... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ...... 232

Managing Folders and Scanned Files......... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... . 233

Scan To USB .......... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 236

Enabling Scan To USB ........ ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 236

Scanning to a User Home Folder .. ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... .... 237

Configuring Scan To.... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... .......... 239

Before You Begin ..... ..... ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... ........... ..... ........... ..... ..... .. 239

Configuring Default Scan Settings........ ..... ..... ........... ..... ........... ..... ..... ........... ..... ........... 239

Configuring Default Scan Settings for Address Books ... ........... ..... ........... ..... ..... ........... .. 240

Configuring Default Scan Settings for Security .... ..... ..... ........... ..... ..... ........... ..... ..... ...... . 240

8 Faxing..................................................................................................................................... 245

Fax Overview... ........... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... 246

Fax .... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ..... ......... 247

Configuring Required Fax Settings at the Control Panel ...... ........... ..... ........... ..... ..... ...... . 247

Configuring Embedded Fax Settings.. ........... ..... ..... ...... ..... ..... ........... ..... ........... ..... ..... ... 247

Fax Security .... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... 248

Setting Fax Defaults... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 248

Setting Fax Feature Defaults . ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 251

Fax Forwarding .. ........... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 251

Fax Mailboxes.......... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... .. 253

Fax Reports.... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ...... . 254

Server Fax ....... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... . 256

Configuring a Server Fax Filing Repository... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... .... 256

Configuring Server Fax General Settings... ........... ..... ..... ...... ..... ..... ........... ..... ........... ..... . 259

Configuring Server Fax Settings.. ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 259

Configuring Server Fax Image-Quality Settings .... ..... ........... ..... ..... ...... ..... ..... ........... ..... 259

Configuring Layout Adjustment Settings.......... ..... ........... ..... ........... ..... ..... ........... ..... .... 259

Configuring Server Fax Filing Options . ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... .. 260

Internet Fax.... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... . 261

Accessing the Internet Fax Setup Page.. ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 261

LAN Fax .. ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ......... 264

9 Accounting ............................................................................................................................ 265

Xerox®Standard Accounting......... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ... 266

Enabling Xerox Standard Accounting ... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... 266

Setting Service Tracking Options .. ...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... .. 266

General and Group Accounts.. ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ... 266

Adding a User and Setting Usage Limits .. ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... . 267

Managing User Information ......... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... ..... .. 268

Assigning Users to an Account ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ... 271

Xerox®AltaLink®Series Multifunction Printer

System Administrator Guide

Table of Contents

Usage Limits........ ..... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ...... 271

Configuring Validation Policies and Print Job Exceptions ...... ..... ..... ...... ..... ..... ...... ..... ..... 272

Network Accounting ... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... 274

Enabling Network Accounting ...... ...... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ... 274

Setting Network Accounting Workflow Options .... ..... ........... ..... ..... ...... ..... ..... ........... ..... 274

Configuring Job Limits Server Settings .... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 274

Disabling the Job Limits Web App ............ ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 275

Configuring User Prompts .... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... 275

Configuring Validation Policies and Print Job Exceptions ...... ..... ..... ...... ..... ..... ...... ..... ..... 275

Accounting Using an Auxiliary Access Device ... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 278

Enabling Accounting Using an Auxiliary Access Device ............ ..... ........... ..... ..... ........... .. 278

Displaying Your Company Logo on the Blocking Screen.......... ..... ........... ..... ..... ........... ... 278

Setting the Auxiliary Device Type......... ..... ..... ........... ..... ........... ..... ..... ........... ..... ........... 279

Selecting Apps to Restrict or Track.. ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... . 279

Setting the Job Timeout . ...... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 279

Specifying Double Count Large Impressions... ..... ...... ..... ..... ........... ..... ........... ..... ..... ...... 279

Premium Select ............ ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ... 280

Enabling Accounting in Print Drivers... ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... ........... ..... ..... ... 281

Enabling Accounting in a Windows V3 Print Driver ........ ..... ..... ........... ..... ........... ..... ..... .. 281

Enabling Accounting in an Apple Macintosh Print Driver... ..... ........... ..... ..... ........... ..... .... 281

Printing a Copy Activity Report.... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... .......... 283

10 Administrator Tools........................................................................................................... 285

Viewing Device Status and Configuring Apps ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ... 286

Display Device Information.. ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... . 288

Customizing Device Contact Information.......... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... .... 289

Configuring Alerts ... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ... 290

Control Panel Alerts.......... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 290

Email Alerts ... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... . 291

Status LED and Sounds ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ... 291

Energy Saving Settings ..... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... .......... 294

Setting Energy Saver Mode ... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 294

Smart Proximity Sensor . ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 296

Power in Sleep Mode.. ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 297

Remote Control Panel . ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... .......... 299

Entry Screen Defaults... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... ..... ......... 300

Selecting the Entry Screen Defaults.. ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... .... 300

Remote Services......... ..... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ...... 301

Configuring Remote Services. ........... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... .... 301

Policies and Schedule ....... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... .......... 301

Remote Server Management. ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... 303

Configuring a Remote Management Server Connection ... ..... ........... ..... ........... ..... ......... 303

Fleet Orchestrator..... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 304

Software Upgrade Files ...... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........ 304

Clone Files .... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... ..... .. 306

1-Touch Add-On Files ... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ... 309

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Table of Contents

Automatic File Sharing........ ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... . 310

Cloning ...... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... . 318

Creating and Installing a Clone File in the Embedded Web Server .... ..... ..... ........... ..... .... 318

Creating a Clone File on a USB Flash Drive.. ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... .... 318

Installing a Clone File from a USB Flash Drive ..... ........... ..... ........... ..... ........... ..... ..... ...... 318

Language and Keyboard.......... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........ 320

Setting Language and Keyboard Options .... ........... ..... ..... ........... ..... ........... ..... ..... ......... 320

Backup and Restore Settings . ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 322

Setting the Security Installation Policy for Backup and Restore..... ..... ..... ........... ..... ..... ... 322

Restoring Settings . ..... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ...... ..... ..... ........... ..... ..... 322

Creating a Manual Backup File that is Stored on the Device.......... ..... ........... ..... ..... ...... . 323

Creating and Downloading a Backup File ........ ..... ..... ........... ..... ........... ..... ........... ..... ..... 323

Deleting a Backup File ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... .... 323

Billing Impression Mode.... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ...... ..... .... 324

Changing the Billing Impression Mode ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... . 324

Address Books...... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ...... . 325

Device Address Book.... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ... 325

Network Address Book ......... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... 329

LAN Fax Address Book......... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 330

Font Management Utility. ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 331

Network Logs........ ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... 332

Downloading a Network Log ... ..... ...... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... ........... .. 332

Downloading a Network Log to a USB Flash Drive. ...... ..... ..... ........... ..... ..... ........... ..... .... 332

Restarting the Device in the Embedded Web Server.... ..... ........... ..... ..... ...... ..... ..... ........... ..... 333

Restarting the Device at the Control Panel .. ..... ..... ........... ..... ..... ........... ..... ........... ..... .......... 334

Taking the Device Offline ... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ... 335

Erase Customer Data . ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 336

Resetting the User Interface to Factory Default Settings .......... ..... ..... ........... ..... ..... ........... .. 337

Reverting to Previous Settings ...... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ... 338

Updating the Device Software . ........... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... ..... .. 339

Updating the Software in the Embedded Web Server .. ..... ........... ..... ........... ..... ........... ... 339

Manually Updating the Software Using a USB Flash Drive .... ........... ..... ..... ........... ..... .... 339

Adjusting Color, Image, and Text Detection Settings ........... ..... ..... ........... ..... ........... ..... ..... .. 340

Test Drive........ ..... ..... ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... . 341

Enabling Test Drive Features in the Embedded Web Server ............ ..... ........... ..... ..... ...... . 341

Accessing Test Drive Features at the Control Panel .. ..... ..... ........... ..... ..... ........... ..... ..... ... 341

Web-Based Configuration Using the Control Panel .. ..... ..... ........... ..... ........... ..... ........... .. 342

Configuration Watchdog........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... . 343

Configuring the Configuration Watchdog Feature . ........... ..... ........... ..... ..... ........... ..... .... 343

11 Customization and Expansion........................................................................................ 345

Xerox®Extensible Interface Platform (EIP) ............ ..... ..... ........... ..... ..... ...... ..... ..... ........... ..... 346

Configuring Extensible Services ........ ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... .......... 346

Extensible Service Scan Settings......... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 347

Extensible Service Diagnostics.......... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... .......... 348

Xerox®AltaLink®Series Multifunction Printer

System Administrator Guide

Table of Contents

Extensible Service Setup for Apps.......... ..... ..... ........... ..... ..... ........... ..... ........... ..... .......... 350

Extensible Service Advanced Setup . ..... ........... ..... ..... ...... ..... ..... ........... ..... ........... ..... ..... 351

Auxiliary Interface Kit . ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... 352

Driver Download Link .... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ... 353

Customizing or Hiding the Driver Download Link ........ ..... ..... ........... ..... ........... ..... .......... 353

Customizing the Home Screen in the Embedded Web Server .... ..... ..... ........... ..... ..... ........... .. 354

App Enablement ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 354

Setting the Display Order for Apps ... ........... ..... ..... ...... ..... ..... ........... ..... ........... ..... ......... 355

Customizing the Home Screen at the Control Panel. ........... ..... ........... ..... ..... ........... ..... ..... ... 356

Rearranging Apps on the Home Screen .... ..... ........... ..... ........... ..... ..... ........... ..... ..... ...... . 356

Displaying or Hiding an App on the Home Screen ... ..... ..... ........... ..... ........... ..... ........... .. 356

Deleting an App from the Home Screen .. ........... ..... ........... ..... ..... ........... ..... ........... ..... .. 357

Customizing App Features..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... .... 357

Customizing App Default Settings.... ........... ..... ..... ...... ..... ..... ........... ..... ........... ..... ......... 358

Removing App Customization Settings.... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........ 358

Removing Customization from the Home Screen ..... ........... ..... ........... ..... ........... ..... ..... .. 358

1-Touch Apps ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ... 359

Creating a 1-Touch App .... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ... 359

Setting Defaults and Policies for Scan Services ...... ..... ..... ........... ..... ........... ..... ........... ..... ..... 360

Setting the Filename Extension.... ...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ........... .. 360

Setting Duplex Color Scanning Options ......... ..... ........... ..... ..... ........... ..... ........... ..... ..... .. 360

Creating a Custom Scan App . ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... .......... 361

Creating a Custom Single-Touch Scan App Overview ... ..... ........... ..... ........... ..... ..... ......... 361

Creating a Single-Touch Scan App.... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... .......... 361

Customizing and Configuring Your App ... ........... ..... ........... ..... ..... ........... ..... ..... ........... .. 361

Locking or Hiding Your App from Appearing on the Control Panel........ ..... ..... ........... ..... . 363

Weblet Management ........ ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... .... 364

Setting the Security Policy for Unencrypted Weblets ... ........... ..... ........... ..... ..... ........... ... 364

Enabling Weblet Installation in the Embedded Web Server.... ..... ........... ..... ........... ..... .... 364

Enabling Weblet Installation at the Control Panel . ...... ..... ..... ........... ..... ........... ..... ......... 365

Installing a Weblet in the Embedded Web Server .......... ..... ..... ........... ..... ........... ..... ..... .. 365

Installing a Weblet at the Control Panel ....... ..... ..... ........... ..... ..... ........... ..... ..... ........... ... 365

Configuring Weblet Settings .. ...... ..... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... ... 365

Configuring Xerox

Deleting a Weblet .. ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... ..... ......... 366

Managing Diagnostics and Usage Information ....... ..... ........... ..... ..... ........... ..... ..... ........... ... 367

Editing Support Settings . ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ........... . 368

App Gallery Settings. ..... ........... ..... ..... ........... ..... ........... ..... ..... ...... .. 366

A Audit Log Event Identification Numbers ........................................................................ 369

Audit Log Event Identification Numbers...... ..... ..... ........... ..... ........... ..... ........... ..... ..... .......... 370

B External Keyboard................................................................................................................377

External Keyboard Shortcuts .. ..... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... .......... 378

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Introduction

This chapter contains:

• Overview.. ........... ..... ..... ...... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... ... 14

• More Information . ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... . 15

Xerox®AltaLink®Series Multifunction Printer

System Administrator Guide

Introduction

Overview

This guide is designed for a system administrator with network administrator rights, who understands networking concepts and has experience creating and managing network user accounts.

Use this guide to help you install, configure, and manage your printer on a network.

Note:

• Not all features are supported on all devices. Some features apply only to a specific device model, configuration, operating system, or driver type.

• Embedded fax features are not available for all printer models.

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When you configure the device for the first time, complete the following tasks.

1. Ensure that your device is connected physically to your network, and to the fax line, as needed.

2. Confirm that your device is recognized on your network. By default, the device is configured to receive an IP address from a DHCP server over a TCP/IP network. If you have another type of network, or want to assign a static IP address, refer to IP.

3. Complete the installation wizards. These wizards help you configure basic device settings such as your location, time zone, and date and time preferences.

4. Print a configuration report listing the current device configuration. Review the report and locate the device IPv4 address. For details, refer to Configuration Report.

5. Open a Web browser and type the IP address of your device to access the Embedded Web Server. The Embedded Web Server is the administration and configuration software installed on the device. For details, refer to Accessing the Embedded Web Server.

Note: You can access most configuration settings on the Properties tab in the Embedded

Web Server.

6. Print the Configuration Checklist. The Configuration Checklist provides space for you to write down important information as you go through the configuration process. Use it to record information about your network settings, including passwords, network paths, and server addresses. To access the checklist, in the Embedded Web Server, click Properties→Configuration Overview, then click View Checklist.

7. Create a host name for the device. For details, refer to DNS.

8. Configure Authentication. For details, refer to Setting Access Rights.

9. Configure Security. For details, refer to Security.

10. Enable services in the Embedded Web Server. For details, refer to Selecting Apps to Appear on the

Touch Screen.

11. Configure Print, Scan, and Fax features. For details, refer to Printing, Scanning, and Faxing.

12. Configure Accounting. For details, refer to Accounting.

Note: Not all options listed are supported on all devices. Some options apply only to a

specific device model, configuration, operating system, or driver type.

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Introduction

More Information

You can obtain more information about your printer from these sources:

Resource Location

Installation Guide Packaged with the printer.

Other documentation for your printer Go to www.xerox.com/office/support, then select

your specific printer model.

Recommended Media List United States: www.xerox.com/rmlna

Europe: www.xerox.com/rmleu

Technical support information for your printer, including online technical support, Online Support Assistant, and print driver downloads.

Information about menus or error messages View the Status region of the control panel touch

Information Pages To print from the control panel, touch

Embedded Web Server documentation In the Embedded Web Server, click Help.

Order supplies for your printer Go to www.xerox.com/office/supplies, then select

A resource for tools and information, including interactive tutorials, printing templates, helpful tips, and customized features to meet your individual needs.

Local sales and Technical Customer Support www.xerox.com/worldcontacts

Go to www.xerox.com/office/support, then select your specific printer model.

screen.

Device→Information Pages.

To print from the Embedded Web Server, click Home→Information Pages.

your specific printer model.

www.xerox.com/office/businessresourcecenter

Printer registration www.xerox.com/office/register

Xerox

Third party and open source software To locate third party and open source software

Direct online store www.direct.xerox.com/

disclosure notices and the terms and conditions, go to www.xerox.com/office/support, then select your specific printer model.

Xerox®AltaLink®Series Multifunction Printer

System Administrator Guide

Introduction

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Initial Setup

This chapter contains:

• Physically Connecting the Printer... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ...... ... 18

• Installation Wizard.. ..... ..... ........... ..... ........... ..... ........... ..... ........... ..... ..... ........... ..... ..... ........... .... 19

• Assigning a Network Address ..... ..... ........... ..... ........... ..... ..... ........... ..... ........... ..... ........... ..... ..... . 21

• Accessing Administration and Configuration Settings. ..... ..... ........... ..... ........... ..... ........... ..... ..... . 22

• Initial Setup at the Control Panel .... ........... ..... ........... ..... ..... ........... ..... ..... ........... ..... ..... ........... . 25

• Initial Setup in the Embedded Web Server .. ........... ..... ..... ...... ..... ..... ...... ..... ..... ........... ..... ..... ..... 27

• Network Connection Settings .... ..... ..... ........... ..... ..... ........... ..... ........... ..... ..... ........... ..... ........... .. 31

• Changing the Administrator Password. ...... ..... ..... ........... ..... ........... ..... ..... ...... ..... ..... ........... ..... .. 32

Xerox®AltaLink®Series Multifunction Printer

System Administrator Guide

Initial Setup

Physically Connecting the Printer

1. Connect the power cord to the printer, and plug it into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer. Connect the other end of the cable to a correctly configured network port.

3. If your printer has fax installed, connect it to a correctly configured telephone line.

4. Power on the printer.

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Initial Setup

Installation Wizard

The Installation Wizard starts the first time that you power on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings. You can complete the initial configuration using the Installation Wizard or a clone file.

Note: A clone file contains configuration settings from one printer that you can use to

configure a similar printer.

• To assign a static IP address or change the default dynamic addressing settings, use the IP

Address Settings wizard.

Note:

• It is recommended that you use DHCP to obtain the IP address automatically.

• If DHCP is enabled, your DHCP server can provide the Host Name and Domain Name. For details, refer to IP.

• To ensure that the IP address does not change, use a DHCP reserved address. You can create a DHCP reservation for a permanent IP address on your DHCP server.

• To add phone numbers for support or supplies contacts, use the Contact Numbers wizard.

• To configure basic embedded fax settings, use the Fax Setup wizard.

Note: After the initial setup, to change any printer configuration settings, or to configure other

printer settings, log in to the Embedded Web Server. For details, refer to Accessing the

Embedded Web Server as a System Administrator.

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To use the initial Installation Wizard:

1. To select a language, the date and time settings, and any applicable options, follow the wizard prompts.

Note: If a network connection is not detected, an alert notifies you. Ensure that your

network cable, or Wireless Network Adapter, is connected securely.

2. Complete the Additional Install Options fields.

• To add phone numbers for support or supplies contacts, touch Contact Numbers.

• To assign a static IP Address, or to change the default dynamic addressing settings, touch IP

Address Settings.

• To configure basic embedded fax settings, touch Fax Setup.

Note: You can complete the Additional Install Options fields later.

3. To complete the configuration using a clone file, follow the steps in this task. To complete the configuration without using a clone file, skip to step 4.

a. At the prompt, insert a USB flash drive into a USB port.

b. Select the clone file, then click Install.

c. At the confirmation prompt, click Install, then wait a few seconds.

Note: If your clone file contains an administrator password, the password in the clone

file replaces the default administrator password.

Xerox

AltaLink®Series Multifunction Printer

System Administrator Guide

Initial Setup

4. To complete the installation without a clone file:

a. For Paper Size Preference, set the paper size.

b. For Device Information, select a setting.

c. Change the password for the administrator account. To leave the password at the default

setting, click Skip. You can change the password later.

Note: When you first attempt to log in to the Embedded Web Server with the default

administrator password, the device prompts you to change the password. For details, refer to Accessing the Embedded Web Server as a System Administrator.

5. At the Device Setup Complete screen, follow the onscreen instructions, then click Restart.

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Initial Setup

Assigning a Network Address

The printer automatically acquires a network address from a DHCP server by default.

To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, refer to IP.

If the printer does not detect a DHCP server, the printer uses an IPv4 self-assigned address. Address information is listed on the configuration report. For details, refer to Configuration Report.

Xerox

AltaLink®Series Multifunction Printer

System Administrator Guide

Initial Setup

Accessing Administration and Configuration Settings

You can access the administration and configuration settings from the Tools menu at the control panel or from the Properties tab in the Embedded Web Server.

The control panel is the interface from which you can control the functions available on the device. The control panel consists of the following components:

• Touch screen: Use the touch screen to access and control the functions available on the device.

• Power button: Use the power button to power on or power off the device and to wake the device

from sleep mode.

• Home button: Use the Home button to return to the Home screen directly from any other screen.

The Embedded Web Server is the administration and configuration software installed on the printer. This software allows you to configure and administer the printer from a Web browser.

The administrator password is required to access locked settings in the Embedded Web Server or at the control panel. Most printer models have a default configuration that restricts access to some settings. Access is restricted for settings on the Properties tab in the Embedded Web Server, and settings on the Tools menu at the control panel.

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If you have not changed the administrator password, you can continue to access the administrator functions at the control panel with the default administrator password. The default administrator password is the device serial number.

Note: You can obtain the serial number from inside the front door of the printer, from the

configuration report, and from the home page of the Embedded Web Server.

To access the administrator functions at the control panel:

1. At the control panel touch screen, touch Log In.

2. Type admin, then touch Next.

3. Type the administrator password, then touch Done. The password is case-sensitive.

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Initial Setup

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Before you begin:

• Locate your device IP address, or host and domain name, using the configuration report.

Note: The device prints a configuration report at power-up. For details, refer to Printing

the Configuration Report.

• Ensure that TCP/IP and HTTP are enabled. If you disabled either of the protocols, at the control

panel, re-enable the protocols. For details, refer to IP and HTTP.

To log in to the Embedded Web Server as the administrator:

1. At your computer, open a Web browser. In the address field, type the IP address of the device, then press Enter or Return.

Note: To ensure that untrusted-certificate Web browser errors do not appear, install the

Device Root Certificate Authority for the device. For details, refer to Security Certificates.

2. In the top-right area of the page, click Login.

3. For User ID, type admin.

4. For Password, type the administrator password. The default administrator password is the device serial number. The password is case-sensitive.

Note: You can obtain the serial number from inside the front door of the printer, from the

configuration report, and from the home page of the Embedded Web Server.

5. Click Login.

Note: If you did not change the administrator password with the installation wizard, a prompt

asks you to change the default administrator password when you first log in as administrator in the Embedded Web Server. If you choose to continue to use the default administrator password, or a password of 1111, each time you log in as administrator, a prompt reminds you to choose a more secure password for the admin account. For details, refer to Changing the

System Administrator Password.

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The Search feature in the Embedded Web Server returns one or more links to configuration pages for features related to your search term. The Search field is at the top of the navigation pane.

Note: A general search term, such as print, can yield multiple results. A specific search term,

such as secure print, yields more specific results.

To use the Search function:

1. Log in to the Embedded Web Server as an administrator.

2. Click Properties.

3. In the Search field, type a search term for the administrator function you want to locate.

Xerox

AltaLink®Series Multifunction Printer

System Administrator Guide

Initial Setup

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The Configuration Report lists many of the important current settings of the printer. A configuration report prints at start-up by default.

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To print the Configuration Report from the device control panel:

1. At the Home screen, touch Device, then touch Information Pages.

2. Touch Configuration Report, then touch Print.

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To print the Configuration Report from the Embedded Web Server:

1. In the Embedded Web Server, click Home→Configuration Report.

2. To print the report, click Print Configuration Page.

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1. In the Embedded Web Server, click Properties→Apps.

2. Click Printing→General.

3. For Configuration Report, clear Print at Power on.

4. To save the new settings, click Save.

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Initial Setup

Initial Setup at the Control Panel

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1. At the control panel touch screen, touch Device, then touch Tools.

2. Touch Device Settings→General→Measurements.

3. To show dimensions in metric or imperial units, for Units, select an option.

4. To specify the decimal mark symbol that the printer uses, for Numeric Separator, select Comma or Period.

5. Click OK.

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1. At the control panel touch screen, touch Device, then touch Tools.

2. Touch Device Settings→General→Date and Time.

Note: If this feature does not appear, log in as a system administrator. For details, refer to

Logging In as the System Administrator at the Control Panel.

3. To set the time zone, touch Time Zone, touch the Geographic Region list, then touch your region. Use the Up or Down arrows to navigate and select your Time Zone.

Note: The date and time are set automatically through Network Time Protocol (NTP). To

modify these settings, access the Embedded Web Server, then select the Properties tab.

Change the Date and Time Setup to Manual (NTP Disabled).

4. To set the date:

a. Touch Date.

b. Touch the Year field. To select a number, use the arrows.

c. Touch the Month field. To select a number, use the arrows.

d. Touch the Day field. To select a number, use the arrows.

e. Touch Format, then touch the date format that you want to use.

5. To set the time:

a. Touch Time

b. To specify the 12-hour or 24-hour format, touch Display 24 hour Clock.

c. Touch the Hours field. To select a number, use the arrows.

d. Touch the Minutes field. To select a number, use the arrows.

e. If your printer is set to display the 12-hour clock, touch AM or PM.

6. Touch OK.

Xerox

AltaLink®Series Multifunction Printer

System Administrator Guide

Initial Setup

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You can change the printer configuration settings at any time using the Additional Install Options.

1. At the control panel touch screen, touch Device, then touch Tools.

2. Touch Device Settings→Additional Install Options.

3. To start a wizard, touch IP Address Settings, Contact Numbers, or Fax Setup.

4. Follow the onscreen instructions.

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When you purchase an optional software feature, to enable it, provide a feature installation key. Some features come with an activation code that you use to request a feature installation key. Go to the Xerox activation code. The website generates a feature installation key that you can use to enable the feature.

You can also install optional software features by sending a print file. You can install features on multiple printers by sending a formatted .csv file as a print job to the printers. A Xerox representative creates this file and provides installation instructions.

Software Activation Portal website at www.xeroxlicensing.xerox.com/fik to enter the

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1. At the control panel touch screen, touch Device, then touch Tools.

2. Touch Device Settings→General→Feature Installation.

3. Touch Enter Feature Installation Key, then type the key.

4. Touch OK.

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Initial Setup

Initial Setup in the Embedded Web Server

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The Description page displays the printer model information and product code or serial number. It also provides a place to assign a name and location to the printer. Asset tags let you enter unique identifiers for inventory management.

1. In the Embedded Web Server, click Properties→Description.

2. For Device Name, type a name for the device.

3. For Location, type the location of the device.

Note: This location appears in the list of devices on your network. Use a meaningful

location name, such as a building name or number, floor, and quadrant. A meaningful

location name helps users know where the device is located within your organization.

4. For Customer Asset Tag and Xerox

5. For Organization Information, type the Name and Unit for your organization, as needed.

6. For Geographic Location, type the latitude and longitude coordinates for the geographical location of the device.

Asset Tag, type unique identifiers as needed.

7. Click Apply.

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1. In the Embedded Web Server, click Properties→General Setup.

2. Click Date and Time.

3. For Date and Time Setup, select an option:

• Automatic using NTP: This option allows the NTP service to set the time automatically.

• Manual (NTP Disabled): This option allows you to set the date and time manually.

4. If you are using an NTP server, select the address type. Options are IPv4 Address or Host Name. Type the appropriately formatted address, alternate address, and port numbers. The default port number is 123.

Note: Changes to these settings cause the printer to restart.

5. Select the date and time format, then type the date and time in the appropriate fields. To show the time in 24-hour format, select the Display 24 hour clock check box.

6. For Time Zone, select your time zone from the menu.

7. Click Apply.

Xerox

AltaLink®Series Multifunction Printer

System Administrator Guide

Initial Setup

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The Configuration Overview page contains links to the commonly accessed pages on the Properties tab. Use the Configuration Overview page to help you install your printer successfully.

1. In the Embedded Web Server, click Properties→Configuration Overview.

2. Select an option:

• To open the Configuration Checklist page, click View Checklist.

• To open the settings page for an app or feature, for the desired app or feature, click Settings

or Setup.

• To create a clone file, for Cloning, click View. Cloning allows you to save your current printer

settings to a file to use as a backup and restore file for your printer. You can also use a clone file to copy your printer settings to other printers.

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You can lock or unlock the printer by selecting preset services and tools permissions for non-logged-in users. For details about roles and user permissions, refer to Setting Access Rights.

1. In the Embedded Web Server, click Properties→Login/Permissions/Accounting.

2. Click User Permissions.

3. For User Permission Roles, click Edit.

4. For Permission Role, for Non-Logged-User, click Edit.

5. For Print Feature, select the desired option, then click Edit.

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1. For Allow Printing, select When Users Can Print, then select an option.

• Always: This option allows printing at any time. There are no time restrictions.

• Monday – Friday from: This option allows printing on weekdays. To set the printing times, use

the From Time and To Time menus.

• Time of Day (Advanced): This option allows printing on specific days, during a specific time

range. To set the printing days, use the From Time and To Time menus. To select the printing times, click Add Time Range. To delete, click the Trash icon.

• Never: This option restricts all printing.

2. To specify permissions for Color and Black and White printing independently, select Make color printing more restrictive than black & white printing.

3. Click Save.

Note: Not all options listed are supported on all devices. Some options apply only to a

specific device model, configuration, operating system, or driver type.

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1. On the 1-Sided Printing page, under Role State, select Not Allowed to require users to print 2sided.

2. Click Save.

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

Initial Setup

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1. Under Presets, select an option:

• Allow all Job Types allows users to print any job type.

• Only Allow Secure Print ensures that users only send Secure Print jobs.

• Custom allows you to select the job types that users are allowed to send.

If you selected Custom, under Role State, next to each job type, to restrict users from using the job type, select Not Allowed.

2. To lock all job types, click the Lock icon. To unlock all job types, click the Unlock icon.

3. Click Save.

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1. To restrict users from using a paper tray, under Role State, next to the paper tray, select Not Allowed.

2. To lock all job types, click the Lock icon. To unlock all job types, click the Unlock icon.

3. Click Apply.

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1. For Applications, click Edit.

2. Select an application.

Note: To add an application to the list, click Add New Application, or submit a print job

from that application to the printer.

3. To restrict users from using a printing method, for the printing method, select Not Allowed.

4. Click Apply.

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Standard apps are installed and enabled on the device by default. Optionally, you can install EIP and weblet apps, which provide extra functionality. For details, refer to Weblet Management.

The Enablement option allows the administrator to disable or enable apps that appear on the control panel touch screen and the Embedded Web Server.

Note: It is not possible to disable the Jobs and Device apps, and apps that are set as entry-

screen defaults.

For an app to be available for customization and personalization at the control panel, enable the app. To customize app features, refer to Customizing the Home Screen at the Control Panel.

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To enable or disable apps:

1. In the Embedded Web Server, click Properties→Apps→App Enablement.

2. To enable or disable an app, on the App Enablement page, click the check box next to the app. A check mark indicates that the app is enabled.

Xerox

AltaLink®Series Multifunction Printer

System Administrator Guide

Initial Setup

3. Click Apply.

4. To verify that the required apps are enabled, click the Home tab. Enabled apps are listed in the Apps area of the device Home page.

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To arrange the display order for apps on the control panel touch screen:

1. In the Embedded Web Server, click Properties→Apps→Order.

2. Select, drag, then drop the icons on the screen until they are in the preferred order.

3. Click Apply.

IInnssttaalllliinngg OOppttiioonnaall SSooffttwwaarree FFeeaattuurreess

Software Activation Portal website at www.xeroxlicensing.xerox.com/fik/ to enter the

IInnssttaalllliinngg aa SSooffttwwaarree FFeeaattuurree iinn tthhee EEmmbbeeddddeedd WWeebb SSeerrvveerr

1. In the Embedded Web Server, click Properties→General Setup.

2. Click Feature Installation.

3. For Feature Installation Key Entry, click Enter Installation Key, or for the feature you want to install, click Install.

4. Type the key.

5. Click Apply.

SSuupppplliieess PPllaann AAccttiivvaattiioonn CCooddee

Your Xerox®equipment supplier offers supplies and service plans such as PagePack®and eClick®.

PagePack your device in one contract. If you have enrolled in a supplies program, you must activate the supplies plan at regular intervals. To enable your device for your purchased plan, or to get a Supplies Activation Code, contact your Xerox

and eClick®are cost-per-page-based programs that include all service and supplies for

equipment supplier with the device serial number.

1. In the Embedded Web Server, click Properties→General Setup.

2. Click Supplies Plan Activation Code.

3. Type the code, then click Apply.

For more information about Xerox

Xerox®AltaLink®Series Multifunction Printer System Administrator Guide

supplies and service plans, contact your Xerox representative.

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