Xerox 701P44148 User Manual

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FreeFlow Scanner 665E

Operator

Manual

For the DocuColor 8000/7000 Digital Press

701P44148

Version 1.0, September 2005

Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 845 Webster, New York 14580

Printed in the U.S.A.

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox

, Xerox Canada Ltd®, Xerox Limited®, FreeFlow™, and all Xerox product names and product numbers mentioned in this publication are trademarks of XEROX CORPORATION. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays looks, etc. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

While every care has been taken in the preparation of this material, no liability will be accepted by Xerox Corporation arising out of any inaccuracies or omissions.

Other company trademarks are acknowledged as follows:

Adaptec

Adobe PDFL - Adobe PDF Library Copyright

Adobe

, the Adaptec logo, SCSlSelect®, and EZ-SCSI® are trademarks of Adaptec, Inc.

, the Adobe logo, Acrobat®, the Acrobat logo, Acrobat Reader®, Distiller®, Adobe PDF JobReady™, and PostScript®, and the

1987-2002 Adobe Systems Incorporated.

PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Copyright 1987 - 2001 Adobe Systems Incorporated and its licensors. All rights reserved.

Autologic

Compaq

is a registered trademark of Autologic Information International, Inc.

and QVision® are registered United States Patent and Trademark Office, for Compaq Computer Corporation. DEC, DEC RAID, and Redundant Array of Independent Disks are registered trademarks of Digital Equipment Corporation. Dundas - This software contains material that is (c) 1997-2000 DUNDAS SOFTWARE LTD., all rights reserved.

Hummingbird NFS Maestro

is a registered trademark of Hummingbird Communications, Ltd.

Imaging Technology provided under license by Accusoft Corporation.

ImageGear

Intel

Novell

Oracle

TMSSequoia - ScanFix

and Pentium® are registered trademarks of Intel Corporation.

and NetWare® are registered trademarks of Novell, Inc. in the United States and other countries.

is a registered trademark of Oracle Corporation Redwood City, California

TextBridge

is a registered Trademark of ScanSoft, Inc.

TIIFF® is a registered trademark of Aldus Corporation.

Windows

, Windows XP®, and Internet Explorer are trademarks of Microsoft Corporation; Microsoft® and MS-DOS® are registered

trademarks of Microsoft Corporation.

Portions Copyright

2001 artofcode LLC. This software is based in part on the work of the Independent JPEG Group. This software is based in part on the work of the Freetype Team.

Portions Copyright

Includes Adobe

The Graphics Interchange Format

PDF Libraries and Adobe Normalizer technology

is the Copyright property of CompuServe Incorporated. GIFSM is a Service Mark property of CompuServe Incorporated. Portions contain an implementation of the LZW algorithm licensed under U.S. Patent 4,558,302 All non-Xerox brands and product names are trademarks or registered trademarks of their respective companies.

Conventions vii

Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Writing style conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Safety notices ix

Electrical safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

Disconnect device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi

Europe (EU) and other markets . . . . . . . . . . . . . . . . . . . . . . xii

Safety standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Europe (EU) and other markets . . . . . . . . . . . . . . . . . . . . . . xii

Maintenance safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Operational safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiii

Ozone safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiv

Notices xv

Radio frequency emissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

FCC in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

In Canada (ICES-003) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

Regulatory information for RFID. . . . . . . . . . . . . . . . . . . . . .xvi

Safety extra low voltage approval. . . . . . . . . . . . . . . . . . . . . . . .xvi

Certifications in Europe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii

It’s illegal in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviii

It’s illegal in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxi

Environmental notices for the USA. . . . . . . . . . . . . . . . . . . . . . xxii

Environmental notices for Canada . . . . . . . . . . . . . . . . . . . . . . xxiii

FreeFlow Scanner 665E Operator Manual

Table of contents

Product recycling and disposal . . . . . . . . . . . . . . . . . . . . . . . . .xxiv

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiv

European union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiv

Other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiv

1. Overview 1-1

Hardware overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Scanner components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Power switch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . 1-4

Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

SCSI Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

SCSI Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Overview of FreeFlow applications . . . . . . . . . . . . . . . . . . . . . . 1-7

Workstation platform . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Powering on/off the system . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Power on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Power off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

RDO files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

FreeFlow Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17

Accessing the Help system. . . . . . . . . . . . . . . . . . . . . . . . 1-17

Using the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Scanning a 1 or 2-sided document . . . . . . . . . . . . . . . . . . 1-20

Scanning a bound document . . . . . . . . . . . . . . . . . . . . . . 1-21

Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22

2. Production Printer Settings 2-1

Opening the Production Printer Settings application . . . . . . . . 2-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Adding/editing a printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Editing a printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Deleting a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Setting a default printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Checking the printer status . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Creating a job ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

FreeFlow Scanner 665E Operator Manual

Table of contents

3. Scan and Print 3-1

Input document information . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Input document type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Determine the condition of the hardcopy . . . . . . . . . . . . . . 3-2

Opening the Scan and Print application . . . . . . . . . . . . . . . . . . 3-3

Scan and print an original. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Scan and print a large job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Scan and save documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Scan, print, and save documents . . . . . . . . . . . . . . . . . . . . . . 3-11

Scan and Print features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Creating new user defaults . . . . . . . . . . . . . . . . . . . . . 3-14

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Save . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Display in Acrobat. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Enhance Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Enhance Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Print/Job Ticket Settings/PDF Options . . . . . . . . . . . . . . . 3-24

Scan and Print main buttons. . . . . . . . . . . . . . . . . . . . . . . 3-27

Restore Defaults button . . . . . . . . . . . . . . . . . . . . . . . 3-29

4. Advanced Scanning 4-1

Accessing Advanced Scanning . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Using the Automatic Document Feeder and Advanced

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Scanner software overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Main scanning features. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Control menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

View menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Localize . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Compression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Calibrate Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Fast Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Single Page Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

FreeFlow Scanner 665E Operator Manual

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Table of contents

Settings tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Basic Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Scan ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Original input. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Output image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Image Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Optimize image for . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Original type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Image adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Image Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Crop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Cropping 1-sided documents . . . . . . . . . . . . . . . . 4-25

Cropping 2-sided documents . . . . . . . . . . . . . . . . 4-25

Cropping bound, head to toe documents . . . . . . . 4-26

Cropping bound documents . . . . . . . . . . . . . . . . . 4-27

Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Masking the page edge. . . . . . . . . . . . . . . . . . . . . 4-28

Framing 1-sided documents . . . . . . . . . . . . . . . . . 4-29

Framing 2-sided documents . . . . . . . . . . . . . . . . . 4-29

Framing bound, head to toe documents . . . . . . . . 4-30

Framing bound documents . . . . . . . . . . . . . . . . . . 4-31

Removing hole punch marks. . . . . . . . . . . . . . . . . 4-32

Reduce/Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Preview window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34

Using the Preview Window . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Changing the Zoom factor . . . . . . . . . . . . . . . . . . . . . 4-35

Previewing both sides of a 2-sided document . . . . . . 4-36

Adjusting the Crop/Frame bounding box . . . . . . . . . . 4-36

Using interactive preview (Single Page Mode) . . . . . . 4-37

5. Job Ticket/Job Setup 5-1

What is a job ticket? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Overview of job ticket options . . . . . . . . . . . . . . . . . . . . . . . 5-1

Accessing the job ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Job Setup tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Imaging/Job Setup tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Job Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Paper Stocks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

FreeFlow Scanner 665E Operator Manual

Table of contents

Color/Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14

Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15

More Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Job Setup buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17

6. Quick Print 6-1

Printing a single file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Printing a job with multiple files. . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Printing all the files in a selected directory . . . . . . . . . . . . . . . . 6-6

7. File Manager 7-1

What is File Manager? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

File Manager capabilities . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

What is displayed in the File Manager window?. . . . . . . . . . . . 7-2

Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

File Manager menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Network menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Volume menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Tree menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

View menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Window menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Using File Manager Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-9

8. Security Certification 8-1

9. Hints and tips 9-1

Page feed direction and image orientation . . . . . . . . . . . . . . . . 9-1

Definition of portrait and landscape . . . . . . . . . . . . . . . . . . 9-1

Definition of SEF and LEF . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Guide to choosing an Original Type for your scan . . . . . . . . . . 9-2

Guide to choosing a Media Type . . . . . . . . . . . . . . . . . . . . . . . 9-3

FreeFlow Scanner 665E Operator Manual

Table of contents

Understanding Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

The two faces of resolution . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

The difference between pixel count resolution &

embedded resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

What is the difference between ppi and dpi? . . . . . . . . . . . 9-5

What resolution should I use to scan an image? . . . . . . . . 9-5

What embedded resolution should I use to print

an image? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6

How do I calculate what resolution I need to print

a 4"x6" image? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

What is printer resolution and do I need to worry about it?. 9-7

Black and white scanning mode . . . . . . . . . . . . . . . . . . . . . . . . 9-8

Using scan tickets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9

Using custom page sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9

Using custom defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10

Special image processing needs . . . . . . . . . . . . . . . . . . . . . . 9-10

Scan in Black and White for fastest throughput . . . . . . . . . . . 9-10

Be sure Hole Fill is enabled before using Interactive Preview 9-10

10. Technical data 10-1

Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . . . . . . 10-1

Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Optional accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

11. Maintenance 11-1

Maintenance intervals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Preventive maintenance intervals. . . . . . . . . . . . . . . . . . . 11-2

Contacting Xerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

Telephone numbers and World Wide Web address . . . . . 11-3

Spare parts and supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4

12. Troubleshooting 12-1

Image quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

Clearing paper jams and misfeeds . . . . . . . . . . . . . . . . . . . . . 12-2

FreeFlow Scanner 665E Operator Manual

Symbols

Conventions

Standardized conventions have been used in this manual to assist you in visually locating and identifying information quickly.

CAUTION: This symbol alerts you to an action that may cause damage to hardware, software, or result in the loss of data.

WARNING: Warnings mark alert users to areas of the machine where there is a possibility of personal injury.

WARNING: This symbol identifies an area on the machine that is HOT and should not be touched.

WARNING: This symbol indicates a laser is being used in the machine and alerts you to refer to the appropriate safety information.

KEY POINT: This symbol identifies information that is being emphasized and is important for you to remember.

FreeFlow Scanner 665E Operator Manual

vii

Conventions

The 1 2 3... symbol indicates the beginning of a task or work process you should use to complete a procedure and is followed by the first step of a numbered procedure, task, or work process.

NOTE: This symbol calls your attention to information that is helpful, but not essential to complete a procedure or task.

This symbol indicates that there is additional information from another source, such as a web site or manual.

Writing style conventions

• Bold type indicates the name of a button to press or touch.

• Underlining

• Italic type is used for the text associated with symbols such as Notes to visually bring the information to your attention.

• Italic type is also used to indicate names, such as the name of a chapter, or the name of a screen.

• Procedures direct you to press Panel, and touch

• Text referring to illustrations or screen samples precedes image.

is used to emphasize a word or term.

buttons located on the Control

buttons located on the Touch Screen.

the

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FreeFlow Scanner 665E Operator Manual

Electrical safety

Safety notices

This Xerox product and the recommended supplies are designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product, and refer to them as needed to ensure the continued safe operation of your product.

KEY POINT: The safety testing and performance of this product have been verified using Xerox materials only.

WARNING: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized local dealer for more information.

• Use only the power cord supplied with this equipment.

• Plug the power cord directly into a correctly grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician.

• Do not use a ground adapter plug to connect this equipment to an electrical outlet that lacks a ground connection terminal.

WARNING: You may incur a severe electrical shock if the outlet is not grounded correctly.

• Do not place the press where people may step or trip on the power cord. Do not place objects on the power cord.

• Do not override or disable electrical or mechanical interlocks.

• Do not obstruct the ventilation openings. These openings prevent overheating of the machine.

FreeFlow Scanner 665E Operator Manual

Safety notices

Disconnect device

WARNING: Never push objects of any kind into slots or openings

on this equipment. Making a contact with a voltage point or shorting out a part may result in fire or electrical shock.

If any of the following conditions occur, immediately switch off the power to the machine and disconnect the power cord from the electrical outlet. Call an authorized Xerox service representative to correct the problem.

• The machine emits unusual noises or odors.

• The power cord is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device is tripped.

• Liquid is spilled into the press.

• The machine is exposed to water.

• Any part of the machine is damaged.

The power cable is the disconnect device for this equipment and is attached to the back of the machine as a plug-in device. To remove all electrical power from the machine, disconnect the power cable from the electrical outlet.

WARNING: This product must be connected to a protective earth current.

FreeFlow Scanner 665E Operator Manual

Laser safety

North America

Safety notices

This product complies with safety standards and is certified as a Class 1 Laser product under the Center for Devices and Radiological Health (CDRH) of the United States Food and Drug Administration (FDA) implemented regulations for laser products. This product complies with FDA 21 CFR 1940.10 and

1040.11 except for deviations pursuant to Laser Notice No. 50,

dated July 26, 2001. These regulations apply to laser products marketed in the United States. The label on the machine indicates compliance with CDRH regulations and must be attached to laser products marketed in the United States. This product does not emit hazardous laser radiation.

CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous exposure of laser light.

Since radiation emitted inside this product is completely confined within the protective housing and external covers, the laser beam cannot escape from the machine during any phase of the user operation.

This product contains laser warning labels. These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas in these covers.

FreeFlow Scanner 665E Operator Manual

Safety notices

Europe (EU) and other markets

This product complies with IEC’s safety standard 60825-1 (Edition

1.2) issued August 2001.

The equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous radiation as the beam is totally enclosed during all phases of customer operation and maintenance.

CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

If you need additional safety information concerning the product or Xerox supplied materials, you may call the following number:

Safety standards

North America

Europe (EU) and other markets

+44 (0) 1707 353434

This Xerox product is safety certified by Underwriters Laboratories Incorporated to Standards UL60950-1 (first edition), and CSA International CAN/CSA C22.2 No. 60950-1-03 (First Edition).

This Xerox product is safety certified by Underwriters Laboratories Incorporated to publication IEC60950-1 (2001) First Edition.

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FreeFlow Scanner 665E Operator Manual

Maintenance safety

Safety notices

• Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your product.

• Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance of the press and could create a dangerous condition.

• Use the supplies and cleaning materials only as directed in this manual. Keep all materials out of the reach of children.

• Do not remove the covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

Do not perform any maintenance procedures unless you have been trained to do them by a Xerox representative, or unless a procedure is specifically described in one of the manuals included with your press.

Operational safety

Your Xerox equipment and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines will help ensure the continued safe operation of your product:

• Use the materials and supplies specifically designed for your product. The use of unsuitable materials may result in poor performance of the machine and possibly a hazardous situation.

• Follow all warnings and instructions that are marked on or supplied with the machine.

• Place the machine in a room that provides adequate space for ventilation and servicing.

• Place the machine on a level, solid surface (not on a thick pile carpet) that has adequate strength to support the weight of the machine.

• Do not attempt to move the machine. A leveling device that was lowered when your machine was installed may damage the carpet or floor.

• Do not set up the machine near a heat source.

• Do not set up the machine in direct sunlight.

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xiii

Safety notices

Ozone safety

• Do not set up the machine in line with the cold air flow from an air conditioning system.

• Do not place containers of coffee or other liquid on the machine.

• Do not block or cover the slots and openings on the machine.

• Do not attempt to override any electrical or mechanical interlock devices.

WARNING: Be careful when working in areas identified with this warning symbol. These areas may be very hot and should not be touched.

If you need any additional safety information concerning the machine or materials, contact your Xerox representative.

This product produces ozone during normal operation. The ozone is heavier than air, and the quantity is dependent on print volume. Providing the correct environmental parameters, as specified in the Xerox installation procedures, ensures that concentration levels meet safe limits.

If you need additional information about ozone, request the Xerox publication, OZONE by calling 1-800-828-6571 in the USA. For a French language version, call 1-800-828-6571 in the USA, then press 2.

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FreeFlow Scanner 665E Operator Manual

Notices

Radio frequency emissions

FCC in the USA

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the Federal Communications Commission (FCC) Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.

Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment.

WARNING: Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

In Canada (ICES-003)

This Class “A” digital apparatus complies with Canadian ICES-

003.

Cet appareil numérique de la classe “A” est conforme á la norme NMB-003 du Canada.

FreeFlow Scanner 665E Operator Manual

Notices

Regulatory information for RFID

This product generates 13.56 MHz using an Inductive Loop System as a Radio Frequency IDentification system device (RFID). This system is certified in compliance with European Council Directive 99/5/EC and applicable local laws or regulations as applicable.

Safety extra low voltage approval

This Xerox product is in compliance with various governmental agencies and national safety regulations. All system ports meet the Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks. Additions of customerowned or third-party accessories that are attached to the press must meet or exceed the requirements previously listed. All modules that require external connection must be installed per the installation procedure.

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FreeFlow Scanner 665E Operator Manual

Certifications in Europe

January 1, 1995: Council Directive 73/23/EEC amended by Council Directive 93/68/

January 1, 1996: Council Directive 89/336/EEC, approximation of the laws of the

March 9, 1999 Council Directive 99/5/EC on radio equipment and

The CE marking that is applied to this product symbolizes Xerox Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated:

EEC, approximation of the laws of the member states related to low voltage equipment.

member states related to electromagnetic compatibility.

telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant directives and referenced standards, can be obtained from your Xerox Limited representative or by contacting:

Environment, Health and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England Tel Number +44 (0) 1707 353434

WARNING: This system is certified manufactured and tested in compliance with strict safety and radio frequency interference regulations. Any unauthorized alteration which includes the addition of new functions or the connection of external devices may impact this certification. Please contact your local Xerox Limited representative for a list of approved accessories.

FreeFlow Scanner 665E Operator Manual

xvii

Notices

It’s illegal in the USA

WARNING: In order to allow this equipment to operate in

proximity to Industrial, Scientific, and Medical (ISM) equipment, the external radiation from the ISM equipment may have limited or special mitigation measures taken.

WARNING: This is a Class A product in a domestic environment. This product may cause radio frequency interference in which case the user may be required to take adequate measures.

WARNING: Shielded cables must be used with this equipment to maintain compliance with Council Directive 89/336/EEC.

Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Obligations or Securities of the United States Government,

such as:

Certificates of Indebtedness National Bank Currency

Coupons from Bonds Federal Reserve Bank Notes

Silver Certificates Gold Certificates

United States Bonds Treasury Notes

Federal Reserve Notes Fractional Notes

Certificates of Deposit Paper Money

Bonds and Obligations of certain agencies of the government, such as FHA, etc.

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FreeFlow Scanner 665E Operator Manual

Notices

Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original.)

Postal Money Orders.

Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States.

Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress.

2. Adjusted Compensation Certificates for Veterans of the World

Wars.

3. Obligations or Securities of any Foreign Government, Bank, or

Corporation.

4. Copyrighted material, unless permission of the copyright

owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.

5. Certificates of Citizenship or Naturalization. (Foreign

Naturalization Certificates may be photographed.)

FreeFlow Scanner 665E Operator Manual

xix

Notices

6. Passports. (Foreign Passports may be photographed.)

7. Immigration Papers.

8. Draft Registration Cards.

9. Selective Service Induction Papers that bear any of the

following Registrant’s information:

Earnings or Income Dependency Status

Court Record Previous military service

Physical or mental condition

Exception: United States military discharge certificates may be photographed.

10.Badges, Identification Cards, Passes, or Insignia carried by

military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department or bureau.)

Reproducing the following is also prohibited in certain states: Automobile Licenses - Drivers’ Licenses - Automobile Certificates of Title.

The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney.

FreeFlow Scanner 665E Operator Manual

It’s illegal in Canada

Notices

Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1. Current bank notes or current paper money.

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4. The public seal of Canada or of a province, or the seal of a

public body or authority in Canada, or of a court of law.

5. Proclamations, orders, regulations or appointments, or notices

thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province).

6. Marks, brands, seals, wrappers or designs used by or on

behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada.

7. Impressed or adhesive stamps used for the purpose of

revenue by the Government of Canada or of a province or by the government of a state other than Canada.

8. Documents, registers or records kept by public officials

charged with the duty of making or issuing certified copies thereof, where the reproduction falsely purports to be a certified copy thereof.

9. Copyrighted material or trademarks of any manner or kind

without the consent of the copyright or trademark owner.

The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

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xxi

Notices

Environmental notices for the USA

As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered United Stated trademarks.

The ENERGY STAR Office Equipment Program is a team effort

between U.S., European Union and Japanese governments, and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machines, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain, and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Low Power Mode from the last copy/print output, set at 15 minutes. The time to switch to power save (auto off/sleep) mode is set at 60 minutes from the last copy/print output. A more detailed description of the Power Saver Mode, together with instructions on changing the default time to suit your work pattern, can be found in the System Administration Guide, System Timers, Power Saver section.

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FreeFlow Scanner 665E Operator Manual

Environmental notices for Canada

Terra Choice Environmental Services, Inc. of Canada has verified that this Xerox product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment.

As a participant in the Environmental Choice program, Xerox Corporation has determined that this product model meets the Environmental Choice guidelines for energy efficiency.

Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press, scanners, and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products. In 1996, Xerox became the first company licensed to use the Environmental Choice EcoLogo for its copiers, printers, and fax machines.

Notices

FreeFlow Scanner 665E Operator Manual

xxiii

Notices

Product recycling and disposal

If you are managing the disposal of your Xerox product, please note that the product contains lead and other materials whose disposal may be regulated due to environmental considerations. The presence of lead is fully consistent with global regulations applicable at the time that the product was placed on the market.

North America

Xerox operates a worldwide equipment take-back and reuse/ recycle program. Contact your Xerox sales representative (1-800ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment

For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org

European union

Other countries

If your product is not part of the Xerox program and you are managing its disposal, please follow the instructions provided in the above paragraph.

Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures.

In accordance with European legislation end-of-life electrical and electronic equipment subject to disposal must be managed within agreed procedures.

Prior to disposal, contact your local dealer or Xerox representative for end-of-life take-back information.

Please contact your local waste authorities and request disposal guidance.

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FreeFlow Scanner 665E Operator Manual

1. Overview

The Xerox FreeFlow Scanner 665E is a Xerox color-enabled scanner that interfaces with FreeFlow software. The scanner is an optional accessory that is used in conjunction with the DocuColor 8000/7000 Digital Press.

The FreeFlow Scanner 665E is capable of:

• Scanning color images at 600 x 600 dots per inch (dpi).

• Providing the same resolution and ranges for both Platen and Automatic Document Feeder (ADF) scanning.

• Providing electronic page (ADF) deskew for color and black and white.

NOTE: The scanner only deskews what the ADH may have skewed during the scanning process.

• Providing color scaling, ranging from 11-100% at 600 dpi and 22-200% at 300 dpi.

The scanner provides the following controls:

• Hue rotation which allows you to shift the entire spectrum of the image by an equal amount.

• Color cast adjustment control which allows for correction of the image to remove small amounts of unwanted color tints.

• Saturation control which allows you to adjust the intensity of all color. You can decrease intensity until a gray image devoid of color is achieved. You can increase intensity until colors over saturate.

FreeFlow Scanner 665E Operator Manual

1-1

1. Overview

Hardware overview

The Xerox FreeFlow Scanner 665E is a high quality, high volume scanner. Teamed with scanning software and a personal computer, the scanner is a powerful tool for capturing and manipulating graphics and text.

Scanner components

The scanner is comprised of the following components:

• Control panel

• Power switch

• Automatic Document Feeder (ADF)

• Document Glass

• SCSI connection

• SCSI cable

• Power cord

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FreeFlow Scanner 665E Operator Manual

1. Overview

Control Panel

The scanner includes a control panel on the front right corner. Use these controls to start and stop scans as well as monitoring the status of the scanner.

The control panel consists of the following components:

Start button (green): Press this button to start a scan.

Stop button (red): Press this button to cancel a scan. The page currently being

scanned will complete the scan process.

Status LED (green): Remains constantly lit when the scanner is ready to scan and is

dark whenever a scan is in progress.

Fault LED (yellow): Flashes when a fault has occurred, requiring corrective action.

Power switch

The on/off switch is located on the rear of the right side panel.

Power switch

When you switch on the power, a yellow status LED on the control panel begins to flash. Wait until the scanner makes an audible "click" sound and the green status LED lights before turning on power to the PC.

For more information about powering on/off the system, refer to page 1-15.

FreeFlow Scanner 665E Operator Manual

1-3

1. Overview

Automatic Document Feeder (ADF)

ADF

The Automatic Document Feeder has the following features:

Automatic 2-sided

scanning:

When two-sided originals are scanned, the front (top) side is scanned first. The original is then turned over and passed through the ADF to scan the back side. Finally, it is turned over a second time before being ejected into the Document Output Tray face down, thus maintaining the original order of the document stack.

Feeds many document

types, including:

• Documents from 6.5 x 5.5 inches to 11.7 x 17 inches

• Documents with minor damage, such as slightly curled paper

• Hole-punched stock

• 13 to 32 lb. (49 to 120 gsm) uncoated stock

High-speed scanning: • 65 images per minute in black and white

• 30 images per minute in grayscale

• 20 images per minute in color

• 100 sheet capacity (20 lb. uncoated stock)

Ability to separate the ADF

from the Document Glass

Cover

The Automatic Document Feeder (ADF) separates from the Document Glass cover with a latch on the front edge of the ADF/ Document Glass cover assembly. This aids in jam clearance and for scanning bound documents with many pages. With the Document Glass cover separated from the Document Feeder, it will close and contact the bound document with even pressure.

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FreeFlow Scanner 665E Operator Manual

Document Glass

Raise the entire ADF and Document Glass Cover Assembly to access the Document Glass.

The Document Glass provides a 12 x 18 inch (304.8 mm x 457.2 mm) scanning area and has standard and book registration guides. Scan directly from the Document Glass if you are scanning an image on photographic paper or you are scanning a delicate or damaged document.

1. Overview

Document glass

SCSI Connection

SCSI stands for Small Computer System Interface. It is pronounced 'scuzzy,'

SCSI is the protocol that lets your PC communicate with the Xerox Scanner. When using a SCSI peripheral device (the scanner), you must first power on the peripheral device (scanner) before powering on the PC. Wait for the scanner to complete its calibration sequence and for the status LED (green) to light before powering on the PC.

The SCSI connection is located on the middle of the rear panel.

The scanner requires a dedicated SCSI connection.

SCSI connection

FreeFlow Scanner 665E Operator Manual

1-5

1. Overview

SCSI Cable

A 9.8 foot (3 m) SCSI cable is provided with your Xerox Scanner. This cable enables communication between the scanner and the host PC.

SCSI cable

Power Cord

Plug the power cord into the scanner at the left rear panel.

Power cord

The scanner requires a 10 amp 115 VAC connection in the United States or Canada, and a 5 amp 240 VAC connection in Europe. Contact an electrician if your electrical service does not match these requirements.

1-6

FreeFlow Scanner 665E Operator Manual

Overview of FreeFlow applications

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

The FreeFlow applications include the following:

1. Overview

Production Printer

Settings:

This application consists of the following functions:

• Adding, editing, and deleting a printer

• Setting a default printer

• Checking the printer and/or job status

• Creating a job ticket

The Production Printer Settings application is discussed in more detail in Chapter 2 on page 2-1.

FreeFlow Scanner 665E Operator Manual

1-7

1. Overview

Message area

Scan and Print options

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

Scan and Print: This application provides a quick, easy way to scan, print, and

save documents. It also allows you to apply enhancements, headers, footers, and page numbers to your scan jobs.

Application title bar

Menu bar

Click this button to access additional scanning features

Click this button to cancel all selections and return to system defaults

Scan, Print, and Save buttons

Click this button to access the Job Setup/ Job Ticket options

Click this button to cancel the job

The Scan and Print application is discussed in more detail in Chapter 3 on page 3-1.

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FreeFlow Scanner 665E Operator Manual

1. Overview

KEY POINT: This book uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

Advanced Scanning: The Advanced Scanning options are accessed from the Scan and

Print window by clicking the button. The Advance Scanning provides more scanning options and allows you to better define the scanning parameters of your original document.

Advanced Scanning is discussed in more detail in Chapter 4 on page 4-1.

FreeFlow Scanner 665E Operator Manual

1-9

1. Overview

Job Ticket/Job Setup: The Job Ticket/Job Setup options are accessed either from the

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

Production Printer Settings application or from the Scan and Print application.

A job ticket is an electronic record that specifies printing and finishing options for a document. The job ticket options available for your document are listed in the Job Setup dialog box.

The Job Ticket/Job Setup options are discussed in more detail in Chapter 2 on page 2-9 and in Chapter 5 on page 5-1.

1-10

FreeFlow Scanner 665E Operator Manual

1. Overview

Quick Print: This application is available on the scanner and also can be

installed and executed from client workstations on which have the required PC platform software loaded. Quick Print allows you to retrieve and print documents that are already set up, ready to print, and are stored in a digital format, such as RDO, PostScript (PS), PDF, TIFF, JPEG, HP/PCL, or ASCII.

Quick Print is discussed in more detail on Chapter 6 on page 6-1.

FreeFlow Scanner 665E Operator Manual

1-11

1. Overview

File Manager: The FreeFlow File Manager application allows you to manage

your Raster Document Object (RDO) files. Use the FreeFlow File Manager to copy, move, rename, and/or delete an RDO file.

KEY POINT: Do not confuse Windows Explorer with the FreeFlow File Manager. While they look basically the same, the FreeFlow File Manager is where you manage compound document objects like RDOs as a single object. Furthermore, Windows Explorer cannot handle compound objects like RDOs, so you could corrupt your RDOs if you try to copy, move, delete, or rename these objects within Windows Explorer.

File Manager and its features is discussed in more detail on Chapter 7 on page 7-1.

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FreeFlow Scanner 665E Operator Manual

1. Overview

Security Certification: If your site requires a high security communication and you are

connected to a DocuSP color server, you will this application.

Security Certification is discussed in more detail on Chapter 8 on page 8-1.

FreeFlow Scanner 665E Operator Manual

1-13

1. Overview

Workstation platform

DELL OptiPlex The FreeFlow workstation platform:

The following table lists the required hardware components for the scanner workstation platform:

Required workstation platform

Workstation platform Description

• 3.0 GHz Single P4 CPU w/1 MB L2-Cache, 800 MHz FSB

• 915G or GX520 Chipset

• 1 GB of memory

• Single 80 GB SATA 7200 RPM Hard Disk

• Integrated Graphics Controller

• Adaptec Dual Port 39160 SCSI Adapter Card

• 48x CD-RW/DVD combo with IDE/ATA interface

• 10Base/T-100/1.0 GB Base-TX Network Controller

• 2 PCI Slots (3 32b/33MHZ)

• 1 PCI-E x 16 slot

• 1 PCI-E x 1 slot (500 MHz)

• Microsoft Windows XP Professional operating system with SP2

LCD 1505FP DELL Ultra sharp 15-inch monitor with height adjustable stand

FreeFlow Scanner 665E supports the DELL Ultra sharp 15-inch flat-panel display.

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FreeFlow Scanner 665E Operator Manual

Powering on/off the system

The system consists of the scanner, the PC monitor, the and the PC workstation (hard drive tower, mouse, and keyboard).

Power on

Follow these steps when powering on the system.

1. Power on the scanner and wait for the green LED to light.

2. Power on the PC monitor.

3. Power on the workstation.

4. If required, log into the network.

NOTE: All FreeFlow software applications are found by selecting from the Windows task bar the following: Start: Programs: Xerox FreeFlow Software.

1. Overview

Power off

Follow these steps when powering off the system.

1. From the Windows tasteable select Start: Shut Down; the

Shut Down Windows dialog box appears.

2. Select Shut Down from the What do you want the

computer to do? drop-down list.

3. Select OK to shut down the PC and power off the

workstation.

4. Power off the PC monitor.

5. Power off the scanner.

FreeFlow Scanner 665E Operator Manual

1-15

1. Overview

RDO files

RDO is the three-letter extension for the Raster Document Object file type. As stated earlier, the RDO file type is used primarily with FreeFlow, but you can use RDOs with other FreeFlow applications, or convert them to PostScript or PDF files.

An RDO is a document file made up of images. An RDO has two parts:

• A PostScript wrapper which contains all the information about the structure and format of the pages in your document.

• A .CON directory that holds the TIFF, JPEG, PostScript, and Adobe PDF files that make up the pages of your document.

When you create an RDO, FreeFlow creates both of these parts automatically.

With an RDO you can: • Scan hardcopy documents to create electronic images to add

pages to your RDO.

• Insert existing TIFF files, JPEG files, PostScript files, or Adobe PDF files into your RDO.

• Export RDO pages to other file formats such as TIFF, JPEG, PostScript, or Adobe PDF.

• Create headers or footers, add page numbers and logos, group pages into sections, or choose a paper size for your RDO. There are also many other setup and printing options.

• Put as many pages as you want in an RDO. However, the bigger your RDO is, the longer it will take you to open it.

KEY POINT: Do not move, copy, rename, or delete an RDO using Windows Explorer. If you do, the content (.CON) directory will not be included in the operation, and the RDO will be corrupted. Use the FreeFlow File Manager to perform these operations on RDO files.

NOTE: For descriptions of the other file types you can use with RDOs, use the online Help system.

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FreeFlow Scanner 665E Operator Manual

FreeFlow Help

Accessing the Help system

1. Overview

The FreeFlow Scanner 665E online Help system is an excellent source of information about the features available and how to use them.

You can access the online Help system in a number of ways. The easiest way is to use the Help menu.

Perform the following steps to access the Help system.

1. From any FreeFlow Scanner 665E application, select Help:

and either Help Topics or Help. The Help dialog box displays with the Contents tab displays.

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1. Overview

2. Select the Index tab to display an alphabetical list of Help

topics. As you enter text into the Type in the keyword to find text box, topics associated with the words you type display.

3. Select the Search tab to search the entire Help system for

one or more specific keywords.

1-18

4. Type a word in the Type in the keyword to find text box; for

example, type mode.

NOTE: You can type more than one keyword at a time in the Type in the keyword to find text box.

5. Click the List Topics button to display all Help topics that

contain the word “mode.”

FreeFlow Scanner 665E Operator Manual

1. Overview

6. Double-click on the Enhance Image settings topic in the

Select T

text window on the right.

opics to display list box. The topic displays in the

NOTE: You can store any displayed Help topic as a Favorite. With the desired topic selected, click on the Favorites tab. Select Add to add the topic to your list of Favorites.

7. Select Close ( ) in the title bar to close the Help system

and return to the FreeFlow application window.

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1. Overview

Using the Document Glass

Use the document glass under the following conditions:

• The document is old, fragile, or torn

• The document stock is lighter than 13 lb. or heavier than 32#

• The document is on coated stock, inkjet paper, photographic

• The document is larger than 11.7 x 17 inches

• The document is bound

NOTE: Scan fragile documents, photographs (printed on photographic stock), inkjet papers, and bound documents on the Document Glass.

Scanning a 1 or 2-sided document

lb.

paper, or other rigid media

To scan a 1 or 2-sided document:

1. Raise the document glass cover.

2. Place the document on the document glass, registering it in

the upper left corner.

3. Close the document glass cover.

4. Make the desired selections from the Scan and Print

application.

The Scan and Print application is discussed in Chapter 3 on page 3-1.

5. If desired, make additional selections from Advanced

Scanning.

The Advanced Scanning application is discussed in Chapter 4 on page 4-1.

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NOTE: If scanning a 2-sided document, be sure to select the 2-sided option from Scan and Print/Advanced Scanning.

6. When satisfied with settings, click Scan (from Scan and

Print/Advanced Scanning).

NOTE: If scanning a 2-sided document, turn the document over and repeat steps Step 4 through Step 6 for the second side.

FreeFlow Scanner 665E Operator Manual

Scanning a bound document

To scan a bound document:

1. Raise the document feeder.

2. Place the bound document on the Document Glass,

registering it on the front center edge, as indicated by the icon on the document glass frame.

3. Lower the document feeder, being careful not to move the

bound document out of registration.

4. From Advanced Scanning, select Document glass-bound

original from the Scan location drop-down list.

Refer to Chapter 4, “Original input” on page 4-15.

1. Overview

NOTE: The maximum page dimension for scanning a bound original is 9 x 12 inches.

5. From Advanced Scanning choose the Right page, Left page,

or Both pages radio button.

Refer to Chapter 4, “Original input” on page 4-15.

6. Make the desired selections from the Advanced Scanning

and Scan and Print applications.

The Scan and Print application is discussed in Chapter 3 on page 3-1 and the Advanced Scanning application is discussed in Chapter 4 on page 4-1.

7. When satisfied with settings, click Scan (from Scan and

Print/Advanced Scanning).

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1. Overview

Using the ADF

The ADF enables you to scan 1-sided and 2-sided documents quickly, and returns them in a stack in the same order you placed them in the input tray.

Use the ADF for rapid scanning of up to 100 pages. The ADF can feed pages from 5.5 x 6.5 in. (139.7 x 165.1 mm), long edge feed (LEF), to 11.7 x 17 in. (297.2 x 431.8 mm) of uncoated, bond paper stock from 13 lb. (49 gsm) to 32 lb. (120 gsm).

To use the ADF:

1. From Advanced Scanning, ensure that Document feeder is

selected from the Scan Location drop-down list.

Refer to Chapter 4, “Original input” on page 4-15.

2. Place a document or stack of documents in the input tray

face up, either in the short edge feed (SEF) direction or the long edge feed (LEF) direction.

3. Adjust the ADF side guides so they gently touch the edges

of the paper.

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FreeFlow Scanner 665E Operator Manual

1. Overview

4. From Advanced Scanning, click the SEF/LEF toggle to

specify how the document is loaded in the input tray.

Indicates direction the documents are loaded in the ADF

Refer to Chapter 4, “Original input” on page 4-15.

5. Make the desired selections from the Advanced Scanning

and Scan and Print applications.

The Scan and Print application is discussed in Chapter 3 on page 3-1 and the Advanced Scanning application is discussed in Chapter 4 on page 4-1.

6. When satisfied with settings, click Scan (from Scan and

Print/Advanced Scanning).

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1. Overview

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FreeFlow Scanner 665E Operator Manual

2. Production Printer Settings

Before you can print your scanned documents you must set up your printer or printers. This chapter provides step-by-step instructions for setting up, editing, and deleting a printer.

Opening the Production Printer Settings application

Select Start: Programs: Xerox FreeFlow Software: Printer Production Settings.

FreeFlow Scanner 665E Operator Manual

2-1

2. Production Printer Settings

The Printer Production Settings dialog box opens:

Overview

NOTE: This chapter uses illustrations showing a DocuColor 8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

The Printer Production Settings application allows you to:

• Add a printer

• Edit an existing printer

• Delete a printer

• Choose a specific printer from the list as your default printer

• Check the status of any listed printer

• Create a job ticket

Job Ticket information is discussed in Chapter 5 on page 5-1.

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FreeFlow Scanner 665E Operator Manual

Adding/editing a printer

2. Production Printer Settings

When adding a printer, enter the information for your site specific color printer by using the following procedure. If your site specific color printer is not a DocuColor 8000, your options and results may vary from what appears in this procedure.

1. From the Printer Production Settings dialog box, select

Add Printer. The Add Printer dialog box displays.

NOTE: The availability of the Convert PDF files to PS and Support legacy DocuSP check boxes depends on the

printer you add or select.

2. Type your <site specific printer name> in the Printer name

text box; refer to the example

below:

3. Type your <site specific print server> in the Printer server

text box; refer to the example

below:

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2. Production Printer Settings

4. Type your <site specific print queue> in the Print queue

text box; refer to the example

NOTE: Type the appropriate information for your server and your print queue based on the server and the print queue at your site.

below:

5. From the Printer model: drop-down list, select DocuColor

8000: or your site specific printer

6. From the Print controller/server type: drop-down list, select

your site specific print controller/server type.

7. To ensure that the connection to the printer is working, select

Test Print; this sends a test print to the printer.

If you do not get a test print from the printer, return to Step 1 and begin again. If you continue to have problems adding a printer, see your network or system administrator or assistance.

8. Select OK. This returns you to the Production Printer

Settings dialog box.

9. Select Close. This closes the Production Printer Settings

dialog box.

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FreeFlow Scanner 665E Operator Manual

Editing a printer

2. Production Printer Settings

You can edit an existing printer from the Production Printer Settings application.

Select Edit Printer; the Edit Printer dialog box opens:

To edit an existing follow Steps 1-9 of “Adding/editing a printer” on page 2-3.

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2. Production Printer Settings

Deleting a printer

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

1. From the Printer Production Settings dialog box, select the

desired printer.

2. Select Delete Printer. A dialog box displays asking you if

you want to delete the current printer.

3. Select Yes to delete the printer; select Cancel to keep the

printer and cancel the delete process.

4. Select Close. This closes the Production Printer Settings

dialog box.

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FreeFlow Scanner 665E Operator Manual

Setting a default printer

2. Production Printer Settings

1. From the Printer Production Settings dialog box, select the

desired printer that you want as the default printer.

2. Select Set as Default Printer. A check mark appears to the

left of the selected printer, indicating that this is now your default printer.

3. Select Close. This closes the Production Printer Settings

dialog box.

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2. Production Printer Settings

Checking the printer status

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

KEY POINT: This button functions only when the scanner is connected to a DocuSP color server.

1. From the Printer Production Settings dialog box, select the

desired printer.

2. Select Printer Status.

3. Select Close. This closes the Production Printer Settings

dialog box.

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FreeFlow Scanner 665E Operator Manual

Creating a job ticket

2. Production Printer Settings

1. From the Printer Production Settings dialog box, select

Create a Job Ticket.

2. The Job Setup dialog box opens.

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2. Production Printer Settings

3. Make your desired selections.

4. Select OK to save and close the Job Setup dialog box. This

returns you to the Production Printer Settings dialog box.

KEY POINT:The Job Setup/Job Ticket features are discussed

in more detail in Chapter 5 on page 5-1.

5. Select Close. This closes the Production Printer Settings

dialog box.

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FreeFlow Scanner 665E Operator Manual

3. Scan and Print

The Scan and Print process simulates a copier. The scanner creates a temporary digital file with which it uses to complete the copy.

Input document information

Input document type

If your hardcopy

document is:

A bound document Book, magazine, or

A single page Letter, form or

An unbound document with printing on 1 or 2 sides

Example

stapled set of pages

statement

Article, presentation, or report

Use this part of the

scanner

Document glass

Single-sheet feeder or multi-sheet feeder

Multi-sheet feeder

NOTE: Use the icon in the Scan and Print application to help you properly position the hardcopy document on the scanner.

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3. Scan and Print

Determine the condition of the hardcopy

Good condition: • No staples or clips

Fragile Condition: • Flattened creases or folds

Always be aware of the condition of your hardcopy documents. The condition of the hardcopy document, or input document, determines how you scan a document or whether you must create a new original. If a hardcopy document is in good condition, you can use the multisheet or single-sheet feeder. If the hardcopy document is fragile or damaged, use the document glass for the most reliable scan.

• Flat and smooth pages

• Cleanly punched holes

• Excessive curling

• Slightly torn edges

• Coated or glossy stocks

Damaged Condition: • Rough or torn holes

• Stapled or clipped pages

• Heavy folds or wrinkles

• Very rough or smooth surface paper (e.g., FAX paper)

• Transparencies

• Paste-ups (hardcopy that has tape or glue holding images in place)

• Vellum

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FreeFlow Scanner 665E Operator Manual

Opening the Scan and Print application

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

From Start: Programs: select Xerox FreeFlow Software: and Scan and Print.

3. Scan and Print

FreeFlow Scanner 665E Operator Manual

3-3

3. Scan and Print

Scan and print an original

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

Scan

options

Print options

Advanced Scanning button

Follow these steps when scanning an original.

1. With the Scan and Print application open, place the

hardcopy document on the scanner glass or into the multisheet feeder.

2. From the Options section, select Print.

The Print option is discussed in more detail on page 3-14.

3. From the Scan section, make the desired selections for:

• Sides to scan

• Original page size of your document

• Mode (color or black and white)

• Image orientation

• Reduce/Enlarge

• Brightness

Enhance options

Setup button

More Options button

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FreeFlow Scanner 665E Operator Manual

3. Scan and Print

NOTE: By clicking on the Advanced Scanning... button, more options are available. This button is discussed in more detail on Chapter 4, “Advanced Scanning” on page 4-1.

Each one of these options is discussed in more detail later in this chapter or Chapter 4 on page 4-1

4. From the Enhance Image section, select either Deskew or

Despeckle (black and white mode only).

• Deskew eliminates the skew of an image.

• Despeckle removes stray pixels that appear as “dirt” on an image.

Each one option is discussed in more detail on page 3-19.

5. From the Enhance Document section, select one or more of

the following:

• Header to add a header

• Footer to add a footer

• Page numbers to add page numbers to your document

NOTE: By clicking on the Setup... button, more options are available. This button is discussed in on page 3-21.

Each one of these options is discussed in more detail starting on page 3-21.

6. From the Print section, make selections for:

•Printer

• Number of copies (and check Collated if appropriate)

• Job type

• Stock size and type (and check Drilled if appropriate)

• Number of sides imaged

• Output location

• Finishing options

• Account name or number, if desired.

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3. Scan and Print

NOTE: By clicking on the More Options... button, a Job Setup dialog box opens with additional options. This button

is discussed in more detail in Chapter 5 on page 5-1.

Each one of these options is discussed in more detail starting on page 3-24 and in Chapter 5 on page 5-1.

NOTE: To disable all additional options without having to change each one individually, clear the Apply More Options check box.

7. To activate the copy process, at the bottom of the Scan and

Print dialog box, select Scan and Print.

NOTE: The green button on the scanner does not activate Scan and Print.

8. When you are finished, close the Scan and Print application.

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FreeFlow Scanner 665E Operator Manual

Scan and print a large job

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

You can use Scan and Print to build large copying jobs with the Scan to Job button. Large jobs are defined as those with page counts that exceed the capacity of the scanner’s multisheet feeder; refer to Chapter 10 on page 10-1 for the capacity of this scanner.

3. Scan and Print

Follow these steps when scanning large jobs.

1. With the Scan and Print application open, place the first

portion of your job into the multisheet feeder.

2. Select your job options; refer to Steps 2-8 of the “Scan and

print an original” on page 3-4.

3. Select the Scan to Job button.

4. After the first portion of your job is scanned, place the second

portion of your job into the multisheet feeder.

5. Repeat Steps 2-4 until your entire job is scanned.

6. Select Print Job; your job is submitted to the selected printer.

7. When you are finished, close the Scan and Print application.

FreeFlow Scanner 665E Operator Manual

Scan to Job button

3-7

3. Scan and Print

Scan and save documents

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

You can scan a document and save it as an RDO or an Adobe PDF by using the Scan and Print application.

1. Select a Save

option

2. Save section becomes active

Follow these steps when scanning and saving documents.

1. With the Scan and Print application open, place the

hardcopy document on the scanner glass or into the multisheet feeder.

2. From the Options section, select Save.

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FreeFlow Scanner 665E Operator Manual

3. Scan and Print

3. Select your job options; refer to Steps 3-8 of the “Scan and

print an original” on page 3-4.

NOTE: Step 6 of the “Scan and print an original” on page 3-4 discusses the Print options. For Save jobs, this section of the Scan and Print dialog box is called either Job Ticket Settings or PDF Options; refer to Step 8 of this procedure. The options for Job Ticket Settings are the same as the Print options. The PDF Options are not the same; refer to “Print/Job Ticket Settings/PDF Options” on page 3-24.

4. From the Save section, select either RDO or PDF.

The Display in Acrobat option is discussed in more detail on “Display in Acrobat” on page 3-18.

5. Select Browse; the Save As dialog box opens.

6. Use the Save in drop-down list to navigate to and select the

desired Windows location to store the file.

7. Type the name of your file in the File name text box.

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3. Scan and Print

8. Select PDF Files (*.pdf) or RDO Files (*.rdo) from the Save

as type list box.

NOTE: When Save As: PDF is selected from the Save section, the Print section on the right side of the dialog box changes to PDF Options. When Save As: RDO is selected, this section changes to Job Ticket Settings. Refer to the illustration below.

Save As: PDF and PDF Options

9. Select Save or OK to close the Save As dialog box and

10. Select a printer from the Optimize for or the Printer drop-

11. Select any other appropriate options from this section.

12. Select Scan and Save. Your file is saved to the specified

13. When you are finished, close the Scan and Print application.

Save As: RDO and Job Ticket Settings

return to Scan and Print. The path for your job displays in the Location box.

down list.

location.

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FreeFlow Scanner 665E Operator Manual

Scan, print, and save documents

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

You can scan a document, print it, and save it as an RDO or an Adobe PDF by using the Scan and Print application.

3. Scan and Print

Follow these steps when scanning, printing, and saving documents.

1. With the Scan and Print application open, place the

hardcopy document on the scanner glass or into the multisheet feeder.

2. From the Options section, select Print and Save.

3. Select your job options; refer to Steps 3-8 of the “Scan and

print an original” on page 3-4.

4. From the Save section, select either RDO or PDF.

The Display in Acrobat option is discussed in more detail on “Display in Acrobat” on page 3-18.

5. Select Browse; the Save As dialog box opens.

6. Use the Save in drop-down list to navigate to and select the

desired Windows location to store the file.

7. Type the name of your file in the File name text box.

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3. Scan and Print

Scan and Print features

8. Select PDF Files (*.pdf) or RDO Files (*.rdo) from the Save

as type list box.

9. Select Save to close the Save As dialog box and return to

Scan and Print. The path for your job displays in the Location box.

10. Click Save, Print & Save.

11. When you are finished, close the Scan and Print application.

This section discusses in detail the various Scan and Print features. The features are discussed in the order they are shown on the Scan and Print dialog box (refer to the illustration below):

3-12

NOTE: When the Scan and Print application is started, the Print option is the default selection.

FreeFlow Scanner 665E Operator Manual

Menus

3. Scan and Print

The Scan and Print application has the following menus:

File: This menu contains:

• Save User Defaults: Allows you to save the current settings as the user defaults for Scan and Print. All user default settings are restored when Scan and Print is opened.

You can create user default settings to maintain your most frequently used feature settings between Scan and Print sessions. To create new user defaults, refer to “Creating new user defaults” on page 3-14 for the step-by-step instructions.

• Restore User Defaults: Returns all controls to the user default settings.

– You can reset all feature settings to the previously defined

user defaults at any time during your Scan and Print session. Resetting defaults is particularly helpful when scanning multiple documents with different properties (for example, size, plex, headers, and so forth); it allows you to quickly return all features to their default setting.

– You can restore all user default settings by selecting File:

Restore User Defaults.

• Restore Factory Defaults: Returns all controls to the factory default settings.

– You can reset all feature settings to the factory defined

defaults at any time during your Scan and Print session.

– To reset factory defaults, select File: Restore Factory

Defaults.

• Exit: Allows you to exit from the Scan and Print application.

FreeFlow Scanner 665E Operator Manual

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3. Scan and Print

View: This menu contains:

• Printer/Job Status: Opens the Job Manager dialog box so you can manage the jobs in the print queues.

• Quick Print: Opens the Quick Print dialog box.

• Inches: Select this option to change the measurement to inches.

• Millimeters: Select this option to change the measurement to millimeters.

Help: This menu contains:

• About Scan and Print: Displays version and copyright information for the Scan and Print application.

• Help: Contains the commands for using and learning about the online Help system.

Creating new user defaults

Options

You can create user default settings to maintain your most frequently used feature settings.

1. Set all features to your desired default settings.

2. Select File: Save User Defaults.

3. Click OK to save the settings.

This area of the Scan and Print dialog box allows you to choose from one of the following:

• Print: Select this option if you want only a printed output copy of your scanned document.

• Save: Select this option if you want to save your scanned document and do not

• Print and Save: Select this option if want both output and saved file of your scanned document.

KEY POINT: The remainder of the options available on the Scan and Print dialog box will vary depending on the selection made here.

want a printed output.

a printed

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FreeFlow Scanner 665E Operator Manual

Scan

3. Scan and Print

This area of the Scan and Print dialog box allows you to choose the following:

• Sides to scan: Based on your original documents, select one of the following:

– 1 Side: Select this option if your scan job consists of 1-

sided documents only.

– 2 Sides: Select this option if your scan job consists of 2-

sided documents.

• Original page size of your document: From the drop-down list select the size of your original document.

• Mode: Based on your original documents select one of the following:

– Color: If your original document is in color, select this

option.

– Black and White: If your original document is in black and

white, select this option.

KEY POINT: If Black and White is selected, the Enhance Image option activates for additional selections. The Enhance Image option is discussed in more detail in “Enhance Image” on page 3-

19.

FreeFlow Scanner 665E Operator Manual

3-15

3. Scan and Print

• Image orientation: This option allows you to rotate your original documents as you scan them; select one of the following:

– Standard: This option does not rotate your

documents. The scanned image appears in exactly the same orientation as the document’s orientation on the document glass.

– Rotated: This option rotates the document 90

° while

scanning it. The scanned image is printed in this rotated orientation.

• Reduce/Enlarge: This option allows to reduce or enlarge the scanned image; select one of the following:

– Fit to output stock size: This option resizes the image

during the scanning process in order to fit the selected stock size, while it still maintains the image's aspect ratio. If a standard job type is selected, the setting is mapped to the Scale to setting in the Xerox scanner TWAIN interface. If a non-standard job type is selected, the setting maps to the "Auto-fit" setting in the Job setup dialog box.

– Scale to: This option scales the image to a specific

percentage that is entered by the user. The range of available percentages is displayed below the text field. This range is based on the width of the original page width setting.

• Brightness: This option adjusts image brightness. Specify a value by which to increase or decrease the overall light/dark setting of the image. To change the brightness level, use the slider or entering a number in the text box above the slider. Accepted values range from -10 to +10 (whole numbers only); +10 is the brightest.

3-16

• Advanced Settings: By clicking on this button, more Scan options are available for your selection. This button and its options are discussed in more detail in Chapter 4 on page 4-1.

FreeFlow Scanner 665E Operator Manual

Save

3. Scan and Print

KEY POINT: This area of the Scan and Print dialog box is active and available for use only

if Save or Print and Save is selected. If the Print option is selected, this area of the dialog box is grayed out and not

available for use.

You can save your scanned jobs either as a PDF or RDO file:

• PDF: When this radio button is selected, scanned jobs are

saved in an Adobe PDF format. By checking the Display in Acrobat option, Adobe Acrobat/Reader opens and displays your scanned job.

• RDO: When this radio button is selected, scanned jobs are

saved in a FreeFlow RDO format.

NOTE: The Display in Makeready function is not available and remains grayed out.

• Location: Select a location for storing your saved jobs by

clicking on the Browse button and navigating to the desired location. Be sure to type the name of your file in the File

name text box.

KEY POINT: You must select a Location for storing your saved

scanned jobs. By system default, all scanned jobs are saved to C:\\Documents and Settings\Montego\Local Settings\Temp.

FreeFlow Scanner 665E Operator Manual

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3. Scan and Print

Display in Acrobat

Check the Display in Acrobat check box, and select one of these buttons:

• Scan and Save or

• Scan to Job and then Save Job or

• Scan, Print and Save or

• Scan to Job and then Print and Save Job

Your document is scanned. Upon completion of the scan operation, Adobe Acrobat opens and displays your scanned document.

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FreeFlow Scanner 665E Operator Manual

Enhance Image

3. Scan and Print

KEY POINT: The Enhance Image option activates only when the Black and White scan option is selected. It is not available for

color scan jobs.

The Enhance Image area provides Deskew and Despeckle options when scanning black and white images:

• Deskew: This option straightens a crooked image. Deskew

checks your scanned files for any skew, or tilt, and corrects the skew by tilting the bits within the image boundary.

– Skew most commonly occurs during scanning. The

Deskew option checks for skew every tenth of a degree starting from .10

– Deskew does not operate with a skew of less then

degree or more than 20

° to a maximum of 20°.

°.

/10 of a

– To enable this option, select the Deskew checkbox.

FreeFlow Scanner 665E Operator Manual

3-19

3. Scan and Print

• Despeckle: This option removes specks from the scanned

image. The Despeckle feature locates and removes any background spots, or specks, that may occur on your scanned image.

– The size you set for the Despeckle option refers to the

maximum speckle size that will be removed from the image. For example, if the speckle size is set to 10, then ten refers to a 10 X 10 square pixel; any speckle this size or smaller is removed from the image.

– To enable this option, check the Despeckle checkbox.

– Drag the slider or type a value in the associated text

box to indicate the size (in pixels) of the speckles to remove. Accepted values are from 1 to 30 pixels. The default is 1.

– To protect a halftone image from the despeckle

process, check the Protect halftones checkbox. A check mark indicates that the halftone will not be despeckled.

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FreeFlow Scanner 665E Operator Manual

Enhance Document

3. Scan and Print

This area of the Scan and Print dialog box provides options for adding headers, footers, or page numbers to scanned pages.

To add headers, footers, page numbers or a combination of these options, use the following procedure.

1. To enable one or more of these options, simply click on the

checkbox to the left of the desired option.

2. Select the Setup button; the Header/Footer/Page Numbers

dialog box displays:

To add a Header or Footer, click on the desired tab.

3. Enter the desired text for your header/footer by typing inside

the Text area.

NOTE: The Preview section at the bottom of the this dialog box displays the text as you type it in the text box. This gives you a preview what the text will look like on your page.

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3. Scan and Print

4. Make any other desired selections for your header or footer:

• Position: Select where on the output copy that you want your header/footer printed. Choose one of the following

Left, Center, Right, and then select either Top or Bottom.

– Left: The header/footer is positioned in relation to the

left edge of the page. Enter the distance from the horizontal edge of the page by typing a number in the text box or using the up/down arrows located on the right on the right side of the text box.

– Right: The header/footer is positioned in relation to

the right edge of the page. Enter the distance from the horizontal edge of the page by typing a number in the text box or using the up/down arrows located on the right on the right side of the text box.

– Centered: The header/footer is centered between

the right and left edge of the paper.

– Top: The header/footer is positioned in relation the

top edge of the page. Enter the distance from the vertical edge of the page by typing a number in the text box or using the up/down arrows located on the right side of the text box.

– Bottom: The header/footer is positioned in relation

the bottom edge of the page. Enter the distance from the vertical edge of the page by typing a number in the text box or using the up/down arrows located on the right side of the text box.

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FreeFlow Scanner 665E Operator Manual

3. Scan and Print

• Font: Select the desired font, font size, font style, and font color that will be used when printing the header/ footer. Select the font name, size, style, and color from their respective drop-down list.

• Background: Select either Opaque or Transparent.

– Depending on the vertical/horizontal position of the

header/footer, selecting Opaque may print the header/footer over the scanned text/pictures. This may cause some of the scanned information to be unreadable.

– Selecting Transparent will print the header/footer as

a watermark image on the output. Any text/pictures/ information on the scanned page will be readable.

5. Click the Apply button.

6. Repeat Steps 1-5 as required for the Page Numbers.

• You can enter a Prefix and/or Suffix for your page numbers by typing inside the Prefix/Suffix text box.

7. Click the OK button to save and close this dialog box.

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3. Scan and Print

Print/Job Ticket Settings/PDF Options

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

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FreeFlow Scanner 665E Operator Manual

3. Scan and Print

KEY POINT: The features available on this area of the Scan and Print dialog box may vary depending on the Option selected (Print, Save, or Print and Save). Refer to the following illustration:

If the Print or Print and Save Option is selected, then these features are activated:

If the Save and

Save As: RDO

options are selected, then these features are activated:

If the Save and

Save As: PDF

options are selected, then these features are activated:

NOTE: The options that are available for the various Print/Job Ticket Settings and PDF Options may vary with each digital

press system. The options discussed in this book may or may not be available with your system.

When the Print or Print and Save option is selected, the Scan and Print dialog box displays the various features that are available for printing your scanned document.

• Printer: From the drop-down list select the desired printer.

NOTE: If the desired printer is not shown in the drop-down list, you will need to add the printer. This is discussed in details in Chapter 2 on page 2-1.

• Copies: Enter the number of desired output copies by typing inside the text box or by using the up/down arrows located on the right side of the text box.

If more than output copy is entered, the Collated option activates. Check the Collated box if you want your output copies collated; uncheck, or clear the check box, if you do not want collated copies.

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3. Scan and Print

• Job type: Select the desired job type from the drop-down list. The various job types are discussed in more detail in Chapter 5 on page 5-1.

• Stock size: Select the desired output size from the dropdown list. The various stock sizes are discussed in more detail in Chapter 5 on page 5-1.

NOTE: The remainder of these features are not available when Save: Save As: PDF is selected.

• Stock type: Select the desired output stock type from the drop-down list. The various stock types are discussed in more detail in Chapter 5 on page 5-1.

The Drilled option is activated only if that paper stock is loaded in one of the paper trays; otherwise, this option is grayed out and unavailable for selection.

• Sides imaged: From the drop-down list, select 1 Sided, 2 Sided, or (2 Sided) Head to Toe.

• Output: From the drop-down list, select the location where the printed output is sent. The available selections will vary depending on the finishing devices connected to your system.

• Finishing: Depending on the selected output device, there may be finishing options available, such as stapling. The selection made here depends on the selection made for Output.

• More Options: Click this button to open the Job Setup dialog box. This dialog box and its options are discussed in more detail in Chapter 5 on page 5-1.

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FreeFlow Scanner 665E Operator Manual

Scan and Print main buttons

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

Along the bottom of the Scan and Print dialog box are the application’s main buttons.

3. Scan and Print

Scan and Print main buttons

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3. Scan and Print

Two of these buttons and their functions change according to the feature selected in the Options area of the dialog box. The other three buttons never change and always retain the same function; refer to the illustration below:

Print Option

Save Option

Uses these buttons

These buttons always remain the same regardless of the Option selected.

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FreeFlow Scanner 665E Operator Manual

Restore Defaults button

Clicking this button restores the Scan and Print settings to their default settings.

NOTE: The default settings that are restored are your user defined defaults. If you want to restore the factory defaults, you must select File: Restore Factory Defaults.

3. Scan and Print

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3. Scan and Print

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FreeFlow Scanner 665E Operator Manual

4. Advanced Scanning

The Advanced Scanning feature is accessed from the Scan and Print window. This chapter discusses the various Advanced Scanning features.

Accessing Advanced Scanning

KEY POINT: This book uses illustrations showing a DocuColor

8000 Digital Press connected to a Fiery EXP8000 color server. Your system may vary depending on the digital press and color server for your work environment.

By clicking on the Advanced Scanning button from the Scan and Print window, the FreeFlow Scanner 665E dialog box opens and provides more scanning options.

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4. Advanced Scanning

Using the Automatic Document Feeder and Advanced Scanning

The Automatic Document feeder on the scanner will enable you to scan 1 and 2-sided documents quickly, and returns them in a stack in the same order you placed them in the input tray.

To use the Automatic Document feeder:

1. Ensure Document feeder is chosen in the Scan Location

drop-down list located on the Basic Features tab.

2. Place a document or stack of documents in the input tray

face up, either SEF or LEF.

NOTE: If ultimately outputting to print, verify that your printer can print either SEF or LEF. If it can only print one way, make sure the image is scanned accordingly.

3. Adjust the side guides so they gently touch the edges of the

paper.

4. Click the SEF/LEF toggle to specify how the document is

loaded in the input tray.

5. Make all other input and image quality settings.

6. Click Preview to verify settings.

7. When satisfied with settings reload the documents and click

Scan.

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FreeFlow Scanner 665E Operator Manual

Scanner software overview

The FreeFlow Scanner 665E software is also known as Xerox Scanner software. The scanner software is comprised of two components:

4. Advanced Scanning

TWAIN Scanning

Application

Scanner Support This component is used for maintenance and troubleshooting.

This component is also called TWAIN Data Source or TWAIN driver and is used for scanning.

NOTE: TWAIN is a scanning specification which allows programmers to write scanner software modules (like the FreeFlow scanning application) that work with any TWAINcompliant application, such as Photoshop or Paintshop Pro. This means that you can use your Xerox Scanner with any imaging application that supports the TWAIN standard.

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4. Advanced Scanning

Main scanning features

There are three main parts to the TWAIN Scanning software interface. At the top of the screen are the control menus. Below these are the settings tabs and the scanning controls. On the right side of the interface is the Preview window; refer to the illustration below:

Settings tabs and scanning controls

Control menus

Preview window

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FreeFlow Scanner 665E Operator Manual

Control menus

4. Advanced Scanning

There are four menus at the top of the scanner dialog box:

File Use the File menu to save new scan tickets, save changes to

existing scan tickets, and as a way to exit the scanner software. Refer to the “File menu” on page 4-5 for more details on this menu.

View Use the View menu to select which controls are visible, and to

select image viewing size. This is discussed in more detail on “View menu” on page 4-6.

Options Use the Options menu to set preferences and calibrate the

scanner. This is discussed in more detail on “Options menu” on page 4-7.

Help Use the Help menu to access Help, Troubleshooting, and other

information about the scanner. This is discussed in more detail on “Help menu” on page 4-12.

File menu

Use the File menu to save new scan tickets, save changes to existing scan tickets, and as a way to exit the scanner software.

NOTE: The File menu can be accessed from the keyboard by pressing ALT, F.

The File menu contains the following controls:

Save Scan Ticket Select Save Scan Ticket to save changes you may make to an

existing scan ticket.

Save Scan Ticket As Select Save Scan Ticket As to save a new set of control

selections or to save the current set as a different name.

Scan All Select Scan All to scan your document.

Preview Select Preview to see what effect your scan settings will have

before doing an actual scan, or to use as a visual guide for setting Crop or Frame boundaries; both these options are discussed in more detail on “Preview window” on page 4-34.

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4. Advanced Scanning

View menu

Skip Select Skip to discard the current preview image. This button is

enabled when the Document feeder and Single page mode options are selected; this is discussed in more detail on “Single Page Mode” on page 4-11.

Exit Select Exit to close the scanner window. At this point, all scanned

files are returned to the imaging application (such as PhotoShop, Adobe Capture, etc.). Any scan tickets that are in use when Exit is selected will not be saved; therefore, remember to save before closing the scanner window.

Use the View menu to select which controls are visible, and to select image viewing size.

NOTE: The View menu can be accessed from the keyboard by pressing ALT, M.

The View menu contains the following controls:

Zoom Select Zoom to zoom in and out of a scanned document. You can

use the Zoom In and Zoom Out controls to change zoom levels in 25% increments. Select Whole Page to fit your scanned document in space available, or select any percentage value between 50% and 200%.

Show Rulers This control is checked by default. When checked, a ruler is

shown on the left and top edges of the Preview window. By using the Localize tab (from the Options drop-down list), the ruler can be set to either inches, pixels, millimeters, or centimeters.

Rulers

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FreeFlow Scanner 665E Operator Manual

4. Advanced Scanning

Status Bar This control is checked by default.

Status bar (at the bottom of the scanner window)

When checked, the Status Bar displays the following information:

• Condition of scanner

• Total pages scanned during a job

• Original document size

• Output document size (Image size)

• File size

Show Preview This control is checked by default. When checked, the Preview

window is visible. When unchecked, only the tabbed dialog is visible.

Options menu

Use the Options menu to set preferences and calibrate the scanner.

NOTE: The Options menu can be accessed from the keyboard by pressing ALT, O.

The Options menu contains the following controls:

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4. Advanced Scanning

Preferences

Select Preferences to see a tabbed dialog with the following tabs:

General

Use the controls on this tab to specify default settings for common original documents.

File Transfer Mode

Settings:

– Rotate Image: This option causes the scanner to

rearrange the data in the output image so that the image will appear upright when viewed.

– Use TIFF Orientation Tag Only: TIFF images contain a

bit of information called an orientation tag. This tag tells imaging applications how to display the file. This option allows faster scanning than the Rotate Image option.

Mask Page Edge: This control is checked by default. When checked, this feature

applies a 0.12 inch (3mm) mask to the image area perimeter, preventing dark lines or shadows from appearing on the edges of the image. If you need additional edge cleanup, it should be done using the Crop or Frame features; refer to “Crop” on page 4-24 and on “Frame” on page 4-28.

Default Scan Ticket: This list box contains all of the scan tickets found in the Scan

Ticket list box on the Basic Features tab. Use the list box in the Preferences dialog to choose which scan ticket will be set as the default.

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FreeFlow Scanner 665E Operator Manual

4. Advanced Scanning

Localize

Use the controls on this tab to set language and measurement defaults.

Language: Use the Language list box to control what language text and

numerals will be displayed in the scanner window.

NOTE: The supported languages are English, French, Italian, German, Spanish, Dutch, and Brazilian Portuguese.

Units: Inches is set as the default unit of measure. Use the Units list box

to control which unit of measure is used by the scanner.

Page size list: Show US paper sizes at the top is selected by default. Choose

one of these radio buttons to control which set of paper sizes; US or ISO, is shown at the top of the input paper size drop-down menu list.

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4. Advanced Scanning

Compression

Use the controls on this tab to set compression defaults.

Production Color (24-bit)

compression controls:

JPEG Compression Level

slider:

Black and white (1-bit)

compression controls:

The controls within this group box define the compression setting when "Production Color (24-bit)" is the selected color mode.

Use this slider to select from ten levels of JPEG compression. The default for this slider is nine, which is a good compromise between decent image quality and manageable file size. The higher the compression setting, the smaller the file size and the worse the image quality.

The controls within this group box define the compression setting when Black and White is the selected image mode.

• None: Select this radio button to disable compression while in the Black and White image mode.

• CCITT Group 4: This button is checked by default. When selected, CCITT Group 4 compression is enabled while in the Black and White image mode.

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FreeFlow Scanner 665E Operator Manual

Xerox 701P44148 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of contents

Symbols

Conventions

Writing style conventions

Electrical safety

Safety notices

Disconnect device

Laser safety

North America

Europe (EU) and other markets

Safety standards

North America

Europe (EU) and other markets

Maintenance safety

Operational safety

Ozone safety

Notices

Radio frequency emissions

FCC in the USA

In Canada (ICES-003)

Regulatory information for RFID

Safety extra low voltage approval

Certifications in Europe

It’s illegal in the USA

It’s illegal in Canada

Environmental notices for the USA

Environmental notices for Canada

Product recycling and disposal

North America

European union

Other countries

1. Overview

Hardware overview

Scanner components

Control Panel

Power switch

Automatic Document Feeder (ADF)

Document Glass

SCSI Connection

SCSI Cable

Power Cord

Overview of FreeFlow applications

Workstation platform

Powering on/off the system

Power on

Power off

RDO files

FreeFlow Help

Accessing the Help system

Using the Document Glass

Scanning a 1 or 2-sided document

Scanning a bound document

Using the ADF

2. Production Printer Settings

Opening the Production Printer Settings application

Overview

Adding/editing a printer

Editing a printer

Deleting a printer

Setting a default printer

Checking the printer status

Creating a job ticket

3. Scan and Print

Input document information

Input document type

Determine the condition of the hardcopy

Opening the Scan and Print application

Scan and print an original

Scan and print a large job

Scan and save documents

Scan, print, and save documents

Scan and Print features

Menus

Creating new user defaults

Options

Scan