Xerox 701P44148 User Manual

FreeFlow Scanner 665E

Operator

Manual

For the DocuColor 8000/7000 Digital Press

701P44148

Version 1.0, September 2005

Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 845 Webster, New York 14580

Printed in the U.S.A.

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox

, Xerox Canada Ltd®, Xerox Limited®, FreeFlow™, and all Xerox product names and product numbers mentioned in this publication are trademarks of XEROX CORPORATION. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays looks, etc. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

While every care has been taken in the preparation of this material, no liability will be accepted by Xerox Corporation arising out of any inaccuracies or omissions.

Other company trademarks are acknowledged as follows:

Adaptec

Adobe PDFL - Adobe PDF Library Copyright

Adobe

, the Adaptec logo, SCSlSelect®, and EZ-SCSI® are trademarks of Adaptec, Inc.

, the Adobe logo, Acrobat®, the Acrobat logo, Acrobat Reader®, Distiller®, Adobe PDF JobReady™, and PostScript®, and the

1987-2002 Adobe Systems Incorporated.

PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Copyright 1987 - 2001 Adobe Systems Incorporated and its licensors. All rights reserved.

Autologic

Compaq

is a registered trademark of Autologic Information International, Inc.

and QVision® are registered United States Patent and Trademark Office, for Compaq Computer Corporation. DEC, DEC RAID, and Redundant Array of Independent Disks are registered trademarks of Digital Equipment Corporation. Dundas - This software contains material that is (c) 1997-2000 DUNDAS SOFTWARE LTD., all rights reserved.

Hummingbird NFS Maestro

is a registered trademark of Hummingbird Communications, Ltd.

Imaging Technology provided under license by Accusoft Corporation.

ImageGear

Intel

Novell

Oracle

TMSSequoia - ScanFix

and Pentium® are registered trademarks of Intel Corporation.

and NetWare® are registered trademarks of Novell, Inc. in the United States and other countries.

is a registered trademark of Oracle Corporation Redwood City, California

TextBridge

is a registered Trademark of ScanSoft, Inc.

TIIFF® is a registered trademark of Aldus Corporation.

Windows

, Windows XP®, and Internet Explorer are trademarks of Microsoft Corporation; Microsoft® and MS-DOS® are registered

trademarks of Microsoft Corporation.

Portions Copyright

2001 artofcode LLC. This software is based in part on the work of the Independent JPEG Group. This software is based in part on the work of the Freetype Team.

Portions Copyright

Includes Adobe

The Graphics Interchange Format

PDF Libraries and Adobe Normalizer technology

is the Copyright property of CompuServe Incorporated. GIFSM is a Service Mark property of CompuServe Incorporated. Portions contain an implementation of the LZW algorithm licensed under U.S. Patent 4,558,302 All non-Xerox brands and product names are trademarks or registered trademarks of their respective companies.

Conventions vii

Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Writing style conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Safety notices ix

Electrical safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

Disconnect device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi

Europe (EU) and other markets . . . . . . . . . . . . . . . . . . . . . . xii

Safety standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Europe (EU) and other markets . . . . . . . . . . . . . . . . . . . . . . xii

Maintenance safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Operational safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiii

Ozone safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiv

Notices xv

Radio frequency emissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

FCC in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

In Canada (ICES-003) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

Regulatory information for RFID. . . . . . . . . . . . . . . . . . . . . .xvi

Safety extra low voltage approval. . . . . . . . . . . . . . . . . . . . . . . .xvi

Certifications in Europe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii

It’s illegal in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviii

It’s illegal in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxi

Environmental notices for the USA. . . . . . . . . . . . . . . . . . . . . . xxii

Environmental notices for Canada . . . . . . . . . . . . . . . . . . . . . . xxiii

FreeFlow Scanner 665E Operator Manual

Table of contents

Product recycling and disposal . . . . . . . . . . . . . . . . . . . . . . . . .xxiv

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiv

European union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiv

Other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiv

1. Overview 1-1

Hardware overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Scanner components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Power switch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . 1-4

Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

SCSI Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

SCSI Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Overview of FreeFlow applications . . . . . . . . . . . . . . . . . . . . . . 1-7

Workstation platform . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Powering on/off the system . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Power on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Power off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

RDO files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

FreeFlow Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17

Accessing the Help system. . . . . . . . . . . . . . . . . . . . . . . . 1-17

Using the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Scanning a 1 or 2-sided document . . . . . . . . . . . . . . . . . . 1-20

Scanning a bound document . . . . . . . . . . . . . . . . . . . . . . 1-21

Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22

2. Production Printer Settings 2-1

Opening the Production Printer Settings application . . . . . . . . 2-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Adding/editing a printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Editing a printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Deleting a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Setting a default printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Checking the printer status . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Creating a job ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

FreeFlow Scanner 665E Operator Manual

Table of contents

3. Scan and Print 3-1

Input document information . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Input document type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Determine the condition of the hardcopy . . . . . . . . . . . . . . 3-2

Opening the Scan and Print application . . . . . . . . . . . . . . . . . . 3-3

Scan and print an original. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Scan and print a large job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Scan and save documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Scan, print, and save documents . . . . . . . . . . . . . . . . . . . . . . 3-11

Scan and Print features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Creating new user defaults . . . . . . . . . . . . . . . . . . . . . 3-14

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Save . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Display in Acrobat. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Enhance Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Enhance Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Print/Job Ticket Settings/PDF Options . . . . . . . . . . . . . . . 3-24

Scan and Print main buttons. . . . . . . . . . . . . . . . . . . . . . . 3-27

Restore Defaults button . . . . . . . . . . . . . . . . . . . . . . . 3-29

4. Advanced Scanning 4-1

Accessing Advanced Scanning . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Using the Automatic Document Feeder and Advanced

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Scanner software overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Main scanning features. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Control menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

View menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Localize . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Compression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Calibrate Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Fast Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Single Page Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

FreeFlow Scanner 665E Operator Manual

iii

Table of contents

Settings tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Basic Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Scan ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Original input. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Output image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Image Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Optimize image for . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Original type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Image adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Image Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Crop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Cropping 1-sided documents . . . . . . . . . . . . . . . . 4-25

Cropping 2-sided documents . . . . . . . . . . . . . . . . 4-25

Cropping bound, head to toe documents . . . . . . . 4-26

Cropping bound documents . . . . . . . . . . . . . . . . . 4-27

Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Masking the page edge. . . . . . . . . . . . . . . . . . . . . 4-28

Framing 1-sided documents . . . . . . . . . . . . . . . . . 4-29

Framing 2-sided documents . . . . . . . . . . . . . . . . . 4-29

Framing bound, head to toe documents . . . . . . . . 4-30

Framing bound documents . . . . . . . . . . . . . . . . . . 4-31

Removing hole punch marks. . . . . . . . . . . . . . . . . 4-32

Reduce/Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Preview window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34

Using the Preview Window . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Changing the Zoom factor . . . . . . . . . . . . . . . . . . . . . 4-35

Previewing both sides of a 2-sided document . . . . . . 4-36

Adjusting the Crop/Frame bounding box . . . . . . . . . . 4-36

Using interactive preview (Single Page Mode) . . . . . . 4-37

5. Job Ticket/Job Setup 5-1

What is a job ticket? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Overview of job ticket options . . . . . . . . . . . . . . . . . . . . . . . 5-1

Accessing the job ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Job Setup tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Imaging/Job Setup tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Job Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Paper Stocks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

FreeFlow Scanner 665E Operator Manual

Table of contents

Color/Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14

Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15

More Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Job Setup buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17

6. Quick Print 6-1

Printing a single file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Printing a job with multiple files. . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Printing all the files in a selected directory . . . . . . . . . . . . . . . . 6-6

7. File Manager 7-1

What is File Manager? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

File Manager capabilities . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

What is displayed in the File Manager window?. . . . . . . . . . . . 7-2

Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

File Manager menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Network menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Volume menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Tree menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

View menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Window menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Using File Manager Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-9

8. Security Certification 8-1

9. Hints and tips 9-1

Page feed direction and image orientation . . . . . . . . . . . . . . . . 9-1

Definition of portrait and landscape . . . . . . . . . . . . . . . . . . 9-1

Definition of SEF and LEF . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Guide to choosing an Original Type for your scan . . . . . . . . . . 9-2

Guide to choosing a Media Type . . . . . . . . . . . . . . . . . . . . . . . 9-3

FreeFlow Scanner 665E Operator Manual

Table of contents

Understanding Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

The two faces of resolution . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

The difference between pixel count resolution &

embedded resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

What is the difference between ppi and dpi? . . . . . . . . . . . 9-5

What resolution should I use to scan an image? . . . . . . . . 9-5

What embedded resolution should I use to print

an image? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6

How do I calculate what resolution I need to print

a 4"x6" image? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

What is printer resolution and do I need to worry about it?. 9-7

Black and white scanning mode . . . . . . . . . . . . . . . . . . . . . . . . 9-8

Using scan tickets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9

Using custom page sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9

Using custom defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10

Special image processing needs . . . . . . . . . . . . . . . . . . . . . . 9-10

Scan in Black and White for fastest throughput . . . . . . . . . . . 9-10

Be sure Hole Fill is enabled before using Interactive Preview 9-10

10. Technical data 10-1

Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . . . . . . 10-1

Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Optional accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

11. Maintenance 11-1

Maintenance intervals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Preventive maintenance intervals. . . . . . . . . . . . . . . . . . . 11-2

Contacting Xerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

Telephone numbers and World Wide Web address . . . . . 11-3

Spare parts and supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4

12. Troubleshooting 12-1

Image quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

Clearing paper jams and misfeeds . . . . . . . . . . . . . . . . . . . . . 12-2

FreeFlow Scanner 665E Operator Manual

Symbols

Conventions

Standardized conventions have been used in this manual to assist you in visually locating and identifying information quickly.

CAUTION: This symbol alerts you to an action that may cause damage to hardware, software, or result in the loss of data.

WARNING: Warnings mark alert users to areas of the machine where there is a possibility of personal injury.

WARNING: This symbol identifies an area on the machine that is HOT and should not be touched.

WARNING: This symbol indicates a laser is being used in the machine and alerts you to refer to the appropriate safety information.

KEY POINT: This symbol identifies information that is being emphasized and is important for you to remember.

FreeFlow Scanner 665E Operator Manual

vii

Conventions

The 1 2 3... symbol indicates the beginning of a task or work process you should use to complete a procedure and is followed by the first step of a numbered procedure, task, or work process.

NOTE: This symbol calls your attention to information that is helpful, but not essential to complete a procedure or task.

This symbol indicates that there is additional information from another source, such as a web site or manual.

Writing style conventions

• Bold type indicates the name of a button to press or touch.

• Underlining

• Italic type is used for the text associated with symbols such as Notes to visually bring the information to your attention.

• Italic type is also used to indicate names, such as the name of a chapter, or the name of a screen.

• Procedures direct you to press Panel, and touch

• Text referring to illustrations or screen samples precedes image.

is used to emphasize a word or term.

buttons located on the Control

buttons located on the Touch Screen.

the

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FreeFlow Scanner 665E Operator Manual

Electrical safety

Safety notices

This Xerox product and the recommended supplies are designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product, and refer to them as needed to ensure the continued safe operation of your product.

KEY POINT: The safety testing and performance of this product have been verified using Xerox materials only.

WARNING: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized local dealer for more information.

• Use only the power cord supplied with this equipment.

• Plug the power cord directly into a correctly grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician.

• Do not use a ground adapter plug to connect this equipment to an electrical outlet that lacks a ground connection terminal.

WARNING: You may incur a severe electrical shock if the outlet is not grounded correctly.

• Do not place the press where people may step or trip on the power cord. Do not place objects on the power cord.

• Do not override or disable electrical or mechanical interlocks.

• Do not obstruct the ventilation openings. These openings prevent overheating of the machine.

FreeFlow Scanner 665E Operator Manual

Safety notices

Disconnect device

WARNING: Never push objects of any kind into slots or openings

on this equipment. Making a contact with a voltage point or shorting out a part may result in fire or electrical shock.

If any of the following conditions occur, immediately switch off the power to the machine and disconnect the power cord from the electrical outlet. Call an authorized Xerox service representative to correct the problem.

• The machine emits unusual noises or odors.

• The power cord is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device is tripped.

• Liquid is spilled into the press.

• The machine is exposed to water.

• Any part of the machine is damaged.

The power cable is the disconnect device for this equipment and is attached to the back of the machine as a plug-in device. To remove all electrical power from the machine, disconnect the power cable from the electrical outlet.

WARNING: This product must be connected to a protective earth current.

FreeFlow Scanner 665E Operator Manual

Laser safety

North America

Safety notices

This product complies with safety standards and is certified as a Class 1 Laser product under the Center for Devices and Radiological Health (CDRH) of the United States Food and Drug Administration (FDA) implemented regulations for laser products. This product complies with FDA 21 CFR 1940.10 and

1040.11 except for deviations pursuant to Laser Notice No. 50,

dated July 26, 2001. These regulations apply to laser products marketed in the United States. The label on the machine indicates compliance with CDRH regulations and must be attached to laser products marketed in the United States. This product does not emit hazardous laser radiation.

CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous exposure of laser light.

Since radiation emitted inside this product is completely confined within the protective housing and external covers, the laser beam cannot escape from the machine during any phase of the user operation.

This product contains laser warning labels. These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas in these covers.

FreeFlow Scanner 665E Operator Manual

Safety notices

Europe (EU) and other markets

This product complies with IEC’s safety standard 60825-1 (Edition

1.2) issued August 2001.

The equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous radiation as the beam is totally enclosed during all phases of customer operation and maintenance.

CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

If you need additional safety information concerning the product or Xerox supplied materials, you may call the following number:

Safety standards

North America

Europe (EU) and other markets

+44 (0) 1707 353434

This Xerox product is safety certified by Underwriters Laboratories Incorporated to Standards UL60950-1 (first edition), and CSA International CAN/CSA C22.2 No. 60950-1-03 (First Edition).

This Xerox product is safety certified by Underwriters Laboratories Incorporated to publication IEC60950-1 (2001) First Edition.

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FreeFlow Scanner 665E Operator Manual

Maintenance safety

Safety notices

• Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your product.

• Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance of the press and could create a dangerous condition.

• Use the supplies and cleaning materials only as directed in this manual. Keep all materials out of the reach of children.

• Do not remove the covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

Do not perform any maintenance procedures unless you have been trained to do them by a Xerox representative, or unless a procedure is specifically described in one of the manuals included with your press.

Operational safety

Your Xerox equipment and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines will help ensure the continued safe operation of your product:

• Use the materials and supplies specifically designed for your product. The use of unsuitable materials may result in poor performance of the machine and possibly a hazardous situation.

• Follow all warnings and instructions that are marked on or supplied with the machine.

• Place the machine in a room that provides adequate space for ventilation and servicing.

• Place the machine on a level, solid surface (not on a thick pile carpet) that has adequate strength to support the weight of the machine.

• Do not attempt to move the machine. A leveling device that was lowered when your machine was installed may damage the carpet or floor.

• Do not set up the machine near a heat source.

• Do not set up the machine in direct sunlight.

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xiii

Safety notices

Ozone safety

• Do not set up the machine in line with the cold air flow from an air conditioning system.

• Do not place containers of coffee or other liquid on the machine.

• Do not block or cover the slots and openings on the machine.

• Do not attempt to override any electrical or mechanical interlock devices.

WARNING: Be careful when working in areas identified with this warning symbol. These areas may be very hot and should not be touched.

If you need any additional safety information concerning the machine or materials, contact your Xerox representative.

This product produces ozone during normal operation. The ozone is heavier than air, and the quantity is dependent on print volume. Providing the correct environmental parameters, as specified in the Xerox installation procedures, ensures that concentration levels meet safe limits.

If you need additional information about ozone, request the Xerox publication, OZONE by calling 1-800-828-6571 in the USA. For a French language version, call 1-800-828-6571 in the USA, then press 2.

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FreeFlow Scanner 665E Operator Manual

Notices

Radio frequency emissions

FCC in the USA

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the Federal Communications Commission (FCC) Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.

Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment.

WARNING: Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

In Canada (ICES-003)

This Class “A” digital apparatus complies with Canadian ICES-

003.

Cet appareil numérique de la classe “A” est conforme á la norme NMB-003 du Canada.

FreeFlow Scanner 665E Operator Manual

Notices

Regulatory information for RFID

This product generates 13.56 MHz using an Inductive Loop System as a Radio Frequency IDentification system device (RFID). This system is certified in compliance with European Council Directive 99/5/EC and applicable local laws or regulations as applicable.

Safety extra low voltage approval

This Xerox product is in compliance with various governmental agencies and national safety regulations. All system ports meet the Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks. Additions of customerowned or third-party accessories that are attached to the press must meet or exceed the requirements previously listed. All modules that require external connection must be installed per the installation procedure.

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FreeFlow Scanner 665E Operator Manual

Certifications in Europe

January 1, 1995: Council Directive 73/23/EEC amended by Council Directive 93/68/

January 1, 1996: Council Directive 89/336/EEC, approximation of the laws of the

March 9, 1999 Council Directive 99/5/EC on radio equipment and

The CE marking that is applied to this product symbolizes Xerox Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated:

EEC, approximation of the laws of the member states related to low voltage equipment.

member states related to electromagnetic compatibility.

telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant directives and referenced standards, can be obtained from your Xerox Limited representative or by contacting:

Environment, Health and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England Tel Number +44 (0) 1707 353434

WARNING: This system is certified manufactured and tested in compliance with strict safety and radio frequency interference regulations. Any unauthorized alteration which includes the addition of new functions or the connection of external devices may impact this certification. Please contact your local Xerox Limited representative for a list of approved accessories.

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xvii

Notices

It’s illegal in the USA

WARNING: In order to allow this equipment to operate in

proximity to Industrial, Scientific, and Medical (ISM) equipment, the external radiation from the ISM equipment may have limited or special mitigation measures taken.

WARNING: This is a Class A product in a domestic environment. This product may cause radio frequency interference in which case the user may be required to take adequate measures.

WARNING: Shielded cables must be used with this equipment to maintain compliance with Council Directive 89/336/EEC.

Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Obligations or Securities of the United States Government,

such as:

Certificates of Indebtedness National Bank Currency

Coupons from Bonds Federal Reserve Bank Notes

Silver Certificates Gold Certificates

United States Bonds Treasury Notes

Federal Reserve Notes Fractional Notes

Certificates of Deposit Paper Money

Bonds and Obligations of certain agencies of the government, such as FHA, etc.

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FreeFlow Scanner 665E Operator Manual

Notices

Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original.)

Postal Money Orders.

Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States.

Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress.

2. Adjusted Compensation Certificates for Veterans of the World

Wars.

3. Obligations or Securities of any Foreign Government, Bank, or

Corporation.

4. Copyrighted material, unless permission of the copyright

owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.

5. Certificates of Citizenship or Naturalization. (Foreign

Naturalization Certificates may be photographed.)

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xix

Notices

6. Passports. (Foreign Passports may be photographed.)

7. Immigration Papers.

8. Draft Registration Cards.

9. Selective Service Induction Papers that bear any of the

following Registrant’s information:

Earnings or Income Dependency Status

Court Record Previous military service

Physical or mental condition

Exception: United States military discharge certificates may be photographed.

10.Badges, Identification Cards, Passes, or Insignia carried by

military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department or bureau.)

Reproducing the following is also prohibited in certain states: Automobile Licenses - Drivers’ Licenses - Automobile Certificates of Title.

The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney.

FreeFlow Scanner 665E Operator Manual

It’s illegal in Canada

Notices

Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1. Current bank notes or current paper money.

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4. The public seal of Canada or of a province, or the seal of a

public body or authority in Canada, or of a court of law.

5. Proclamations, orders, regulations or appointments, or notices

thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province).

6. Marks, brands, seals, wrappers or designs used by or on

behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada.

7. Impressed or adhesive stamps used for the purpose of

revenue by the Government of Canada or of a province or by the government of a state other than Canada.

8. Documents, registers or records kept by public officials

charged with the duty of making or issuing certified copies thereof, where the reproduction falsely purports to be a certified copy thereof.

9. Copyrighted material or trademarks of any manner or kind

without the consent of the copyright or trademark owner.

The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

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xxi

Notices

Environmental notices for the USA

As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered United Stated trademarks.

The ENERGY STAR Office Equipment Program is a team effort

between U.S., European Union and Japanese governments, and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machines, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain, and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Low Power Mode from the last copy/print output, set at 15 minutes. The time to switch to power save (auto off/sleep) mode is set at 60 minutes from the last copy/print output. A more detailed description of the Power Saver Mode, together with instructions on changing the default time to suit your work pattern, can be found in the System Administration Guide, System Timers, Power Saver section.

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FreeFlow Scanner 665E Operator Manual

Environmental notices for Canada

Terra Choice Environmental Services, Inc. of Canada has verified that this Xerox product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment.

As a participant in the Environmental Choice program, Xerox Corporation has determined that this product model meets the Environmental Choice guidelines for energy efficiency.

Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press, scanners, and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products. In 1996, Xerox became the first company licensed to use the Environmental Choice EcoLogo for its copiers, printers, and fax machines.

Notices

FreeFlow Scanner 665E Operator Manual

xxiii

Notices

Product recycling and disposal

If you are managing the disposal of your Xerox product, please note that the product contains lead and other materials whose disposal may be regulated due to environmental considerations. The presence of lead is fully consistent with global regulations applicable at the time that the product was placed on the market.

North America

Xerox operates a worldwide equipment take-back and reuse/ recycle program. Contact your Xerox sales representative (1-800ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment

For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org

European union

Other countries

If your product is not part of the Xerox program and you are managing its disposal, please follow the instructions provided in the above paragraph.

Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures.

In accordance with European legislation end-of-life electrical and electronic equipment subject to disposal must be managed within agreed procedures.

Prior to disposal, contact your local dealer or Xerox representative for end-of-life take-back information.

Please contact your local waste authorities and request disposal guidance.

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FreeFlow Scanner 665E Operator Manual

1. Overview

The Xerox FreeFlow Scanner 665E is a Xerox color-enabled scanner that interfaces with FreeFlow software. The scanner is an optional accessory that is used in conjunction with the DocuColor 8000/7000 Digital Press.

The FreeFlow Scanner 665E is capable of:

• Scanning color images at 600 x 600 dots per inch (dpi).

• Providing the same resolution and ranges for both Platen and Automatic Document Feeder (ADF) scanning.

• Providing electronic page (ADF) deskew for color and black and white.

NOTE: The scanner only deskews what the ADH may have skewed during the scanning process.

• Providing color scaling, ranging from 11-100% at 600 dpi and 22-200% at 300 dpi.

The scanner provides the following controls:

• Hue rotation which allows you to shift the entire spectrum of the image by an equal amount.

• Color cast adjustment control which allows for correction of the image to remove small amounts of unwanted color tints.

• Saturation control which allows you to adjust the intensity of all color. You can decrease intensity until a gray image devoid of color is achieved. You can increase intensity until colors over saturate.

FreeFlow Scanner 665E Operator Manual

1-1

1. Overview

Hardware overview

The Xerox FreeFlow Scanner 665E is a high quality, high volume scanner. Teamed with scanning software and a personal computer, the scanner is a powerful tool for capturing and manipulating graphics and text.

Scanner components

The scanner is comprised of the following components:

• Control panel

• Power switch

• Automatic Document Feeder (ADF)

• Document Glass

• SCSI connection

• SCSI cable

• Power cord

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FreeFlow Scanner 665E Operator Manual

1. Overview

Control Panel

The scanner includes a control panel on the front right corner. Use these controls to start and stop scans as well as monitoring the status of the scanner.

The control panel consists of the following components:

Start button (green): Press this button to start a scan.

Stop button (red): Press this button to cancel a scan. The page currently being

scanned will complete the scan process.

Status LED (green): Remains constantly lit when the scanner is ready to scan and is

dark whenever a scan is in progress.

Fault LED (yellow): Flashes when a fault has occurred, requiring corrective action.

Power switch

The on/off switch is located on the rear of the right side panel.

Power switch

When you switch on the power, a yellow status LED on the control panel begins to flash. Wait until the scanner makes an audible "click" sound and the green status LED lights before turning on power to the PC.

For more information about powering on/off the system, refer to page 1-15.

FreeFlow Scanner 665E Operator Manual

1-3

1. Overview

Automatic Document Feeder (ADF)

ADF

The Automatic Document Feeder has the following features:

Automatic 2-sided

scanning:

When two-sided originals are scanned, the front (top) side is scanned first. The original is then turned over and passed through the ADF to scan the back side. Finally, it is turned over a second time before being ejected into the Document Output Tray face down, thus maintaining the original order of the document stack.

Feeds many document

types, including:

• Documents from 6.5 x 5.5 inches to 11.7 x 17 inches

• Documents with minor damage, such as slightly curled paper

• Hole-punched stock

• 13 to 32 lb. (49 to 120 gsm) uncoated stock

High-speed scanning: • 65 images per minute in black and white

• 30 images per minute in grayscale

• 20 images per minute in color

• 100 sheet capacity (20 lb. uncoated stock)

Ability to separate the ADF

from the Document Glass

Cover

The Automatic Document Feeder (ADF) separates from the Document Glass cover with a latch on the front edge of the ADF/ Document Glass cover assembly. This aids in jam clearance and for scanning bound documents with many pages. With the Document Glass cover separated from the Document Feeder, it will close and contact the bound document with even pressure.

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FreeFlow Scanner 665E Operator Manual

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