Xerox 5735A User Guide

Version 2.0 December 2010

Xerox® WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790

User Guide

©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document version 2.0: December 2010

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Device Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Services and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Power On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Sending a Fax from the PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Workflow Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Sending an E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Saving Jobs for Reprinting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Reprinting Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Enhance Productivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Maintenance and Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Output Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Fax Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Tab l e o f Co n te n t s

Fax from PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Workflow Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Workflow Scanning Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Filing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Creating Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Scan to Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Paper/Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Special Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Layout/Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Advanced. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .167

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Sending an E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Save and Reprint Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .185

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Saving a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Reprinting Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Managing Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

ID Card Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

ID Card Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

Copying an ID Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Table of Contents

Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Using Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Paper and Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .219

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Trays 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Trays 3 and 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Bypass Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Tray 5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Tray 6 (Inserter). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Media Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

Storage and Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

Machine and Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Machine Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Administration and Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .249

Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252

Device Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

Service Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263

Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273

Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275

Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

General Care and Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .285

General Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292

Further Assistance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300

Safety and Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .301

Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 304

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Tab l e o f Co n te n t s

Safety Labels and Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 304

Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 311

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 314

Material Safety Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317

Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317

Energy Program Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318

EH&S Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .321

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Table of Contents

Version 2.0 December 2010

Xerox® WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790

Getting Started

XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document version 2.0: December 2010

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Device Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Services and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

WorkCentre Copier/Printer Models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

WorkCentre Copier/Printer/Scanner Models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Power On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Power On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Power Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Energy Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Sending a Fax from the PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Sending an E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Saving Jobs for Reprinting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Reprinting Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Log In / Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Enhance Productivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Maintenance and Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

On the Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Faults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

On the Print Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

On Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Further Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Introduction

Your new device is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration.

There are two configurations available:

• WorkCentre Copier/Printer - A multi-functional digital device capable of copying, printing, faxing

(optional), E-mailing and network scanning (optional).

• WorkCentre Copier/Printer/Scanner - An advanced multi-functional device offering a high

specification of features and functions. This model is capable of copying, printing, scanning, Emailing and faxing (optional).

Each model has seven configurations available which provide either 35, 40, 45, 55, 65, 75 or 90 copies/prints a minute. All configurations are fully upgradable so as to meet any future requirements you may have. Please contact your local Xerox representative for further information.

For further assistance in identifying your model, configuration and the additional options available please refer to Device Overview on page 11.

All features and functions described within the User Guide relate to a fully configured WorkCentre and may not be available on your device. If you require further information on any of the optional components, or information on any of the other device configurations please contact your local Xerox representative.

Support

If you need assistance during or after product installation, please visit the Xerox website for online solutions and support.

If you require further assistance, call our experts at the Xerox Support Center, or contact your local representative. When telephoning please quote the machine serial number. Use the space below to make a note of the machine serial number:

# ______________________________________________________________________________

To access the serial number open the front door. The serial number is located on a label above the toner cartridge. The Xerox Support Center or local representative telephone number is provided when the device is installed. For convenience and future reference, please record the telephone number in the space below:

Xerox Support Center or local representative telephone number:

# ______________________________________________________________________________

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Device Overview

xerox

Device Overview

Control Panel: Touch Screen and Numeric

1 8

Keypad.

Document Feeder and Document Glass: Used

2 9

for scanning single or multiple documents. The document glass can be used for scanning single, bound, custom size or damaged documents.

Paper Trays 1 and 2: These trays are standard

3 10

on all models. Trays 1 and 2 are fully adjustable and can be used for media sizes 5.5x8.5” to 11x17”(A5 to A3).

High Volume Finisher: This optional finisher

collates, offsets, stacks and staples your output. Booklet Maker, Tri-fold and Hole Punch kits can be installed with this finisher.

Booklet Maker and Trifolder: These are optional devices which can be installed with the High Volume Finisher to staple and fold booklets or leaflets.

Convenience Stapler: This optional device provides manual stapling of up to 50 sheets. The Convenience Shelf must also be fitted.

Paper Trays 3 and 4: These trays are high

4 11

capacity paper trays. Trays 3 and 4 are dedicated trays used for 8.5x11” or A4 size media.

Bypass Tray: Used for non-standard printing

5 12

media.

Paper Tray 5: This is an optional high capacity

6 13

paper tray. It is a dedicated tray used for 8.5x11” or A4 long edge feed size media. Optional kits are available to accommodate 11x17”, A3,

8.5x14”, 8.5x11” or A4 Short Edge Feed (SEF) media.

Tray 6 (Inserter): An optional paper tray for use

7 14

with the High Volume Finisher. It is used to insert pre-printed sheets into copy sets. It is not part of the printing process and cannot be used for imaging.

Offset Catch Tray: Delivers output collated or uncollated. Each set or stack will be offset from the previous to enable easy separation.

Basic Office Finisher: This optional device stacks, collates, staples and offsets your output.

Office Finisher: This optional device stacks, collates, staples and offsets your output. Hole punch kits are also available for this finisher.

Document Glass Cover: This is a flat hinged cover for the document glass. It is fitted instead of the document feeder and is standard on some configurations.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Services and Options

There are a number of services and options available for use with your device. Many services are provided as standard and simply require enabling or configuring with additional third party hardware. Optional functions and kits are also available and can be purchased and installed. The options available are dependent on your WorkCentre model.

WorkCentre Copier/Printer Models

Key:

Standard Optional Not Available

WorkCentre

Description

35 40 45 55 65 75 90

Document Glass Cover a flat hinged cover for the document glass.

Fitted instead of the document feeder.

Document Feeder feeds 75 (35 model only) or 100 single or double sided documents. Documents from A5 to A3 (5.5"x 8.5" to 11"x 17") can be fed. Fitted instead of the document glass cover.

Paper Trays 3 and 4 high capacity paper trays.

Paper Tray 5 high capacity platform feed paper tray.

Paper Tray 6 (Post Process Inserter) optional insert tray which can

be fitted with the High Volume Finisher.

Envelope Tray this tray is fitted instead of paper tray 2 to enable envelope printing. Up to 55 #10 Envelope s (4.1"x 9.5") can be loaded in the tray.

Offset Catch Tray delivers collated or uncollated output.

Basic Office Finisher stacks, collates, staples and offsets your

output.

Office Finisher stacks, collates, staples and offsets your output. Hole punch kits are also available for this finisher.

High Volume Finisher collates, offsets, stacks and staples your output. Booklet Maker, Trifold and Hole Punch kits can be installed with this finisher.

- - - - - -

- - -

- - - -

Hole Punch Kits available with the Office Finisher and the High Volume Finisher. The kits available are 2 Hole, 2 Hole Legal, 3 Hole, 4 Hole or Swedish 4 Hole. Only one kit can be fitted at one time.

Convenience Stapler for manual stapling. The Convenience Shelf must be installed.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Description

Convenience Shelf a shelf which can be installed on the left side of

the device.

Services and Options

WorkCentre

35 40 45 55 65 75 90

Stand a storage area which is fitted instead of trays 3 and 4.

Basic Fax Kit (Embedded) this kit enables a single fax line

connection.

Extended Fax Kit (Embedded) this kit enables two fax lines to be connected.

LAN Faxa enables users to send faxes directly from their PC using the print and fax drivers.

Server Faxb enables users to send and receive hard copy faxes via a fax server.

Internet Fax allows users to send or receive faxes over the internet or intranet.

Network Scanning Kit enables E-mail and Workflow Scanning services. The mono-scanner is provided as standard.

Security kit provides additional security features, such as image overwrite options.

Xerox Secure Access provides a card reading device to restrict access to the device.

Color Scanner used to scan in color (factory fit).

- - -

Color Scanning Enablement kit a pin code is provided which

- - - -

enables color scanning capabilities.

Network Accounting enables the tracking of device usage for Print, Copy and Scan jobs from multiple devices over the network.

Xerox Standard Accounting is an accounting tool which tracks the number of Copy, Print, Workflow Scanning, Server Fax and Fax jobs for each user.

Foreign Interface Device enables the attachment of a third party access and accounting device, such as a card swipe or coin operated unit.

a. Requires the Basic or Extended Fax Kit or a Third Party Fax Server to be configured and installed. b. Requires a Third Party Fax Server to be configured and installed.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Services and Options

WorkCentre Copier/Printer/Scanner Models

Key:

Standard Optional Not Available

Description

Document Feeder feeds 75 (35 model only) or 100 single or double

sided documents. Documents from A5 to A3 (5.5"x8.5" to 11"x17") can be fed. Fitted instead of the document glass cover.

Paper Trays 3 and 4 high capacity paper trays.

Paper Tray 5 high capacity platform feed paper tray.

WorkCentre

35 40 45 55 65 75 90

Paper Tray 6 (Post Process Inserter) optional insert tray which can

be fitted with the High Volume Finisher.

Envelope Tray this tray is fitted instead of paper tray 2 to enable envelope printing. Up to 55 #10 Envelopes (4.1"x9.5") can be loaded in the tray.

Offset Catch Tray delivers collated or uncollated output.

Basic Office Finisher stacks, collates, staples and offsets your

output.

Office Finisher stacks, collates, staples and offsets your output. Hole punch kits are also available for this finisher.

High Volume Finisher collates, offsets, stacks and staples your output. Booklet Maker, Trifold and Hole Punch kits can be installed with this finisher.

Hole Punch Kits available with the Office Finisher and the High Volume Finisher. The kits available are 2 Hole, 2 Hole Legal, 3 Hole, 4 Hole or Swedish 4 Hole. Only one kit can be fitted at one time.

Convenience Stapler for manual stapling. The Convenience Shelf must be installed.

Convenience Shelf a shelf which can be installed on the left side of the device.

- - -

- - - -

Basic Fax Kit (Embedded) this kit enables a single fax line connection.

Extended Fax Kit (Embedded) this kit enables two fax lines to be connected.

LAN Faxa enables users to send faxes directly from their PC using the print and fax drivers.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Description

Server Faxb enables users to send and receive hard copy faxes via a

fax server.

Internet Fax allows users to send or receive faxes over the internet or intranet.

Network Scanning Kit enables E-mail and Workflow Scanning services. The mono-scanner is provided as standard.

Security kit provides additional security features, such as image overwrite options.

Xerox Secure Access provides a card reading device to restrict access to the device.

Services and Options

WorkCentre

35 40 45 55 65 75 90

Color Scanner used to scan in color (factory fit).

Color Scanning Enablement kit a pin code is provided which

- - - -

enables color scanning capabilities.

Network Accounting enables the tracking of device usage for Print, Copy and Scan jobs from multiple devices over the network.

Xerox Standard Accounting is an accounting tool which tracks the number of Copy, Print, Workflow Scanning, Server Fax and Fax jobs for each user.

Foreign Interface Device enables the attachment of a third party access and accounting device, such as a card swipe or coin operated unit.

a. Requires the Basic or Extended Fax Kit or a Third Party Fax Server to be configured and installed. b. Requires a Third Party Fax Server to be configured and installed.

- - -

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Control Panel Overview

Services Home: Provides access to the services

available on the device.

Services: Returns the display to the previous

copy, fax, or scan feature screen when the Job Status screen or Machine Status screen is displayed.

Job Status: Use to check the progress of active

jobs, or display detailed information about completed jobs.

Machine Status: Use to check the device status,

the billing meters, the status of consumables, or print the user documentation and reports. Use this button also when accessing the Tools mode.

Interrupt Printing: Use to pause the job which is

currently printing, to run a more urgent copy job.

Start: Use to start a job.

Clear All: Press once to clear a current entry.

Press twice to return to default settings.

Stop: Stops the job in progress.

Touch S c r e e n : Use to select programing features

and display fault clearance procedures and general device information.

out.

Numeric Keypad: Use to enter alphanumeric

characters.

Help: Displays help messages for device features. ‘C’ Cancel Entry: Cancels the previous entry

Energy Saver: Use to select energy saver mode,

perform a quick restart or to power down the device.

Language: Use to select a different language for

the touch screen options.

Dial Pause: Use to insert a pause when dialing a

fax numb er.

made on the Numeric Keypad.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Power On and Off

Power On

1. Ensure that your device is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet of the device.

2. Press the Power switch. The entire powering on process (to power on all installed options) takes less than 3 minutes.

Power Off

1. Press the Power switch. The Power Down options are displayed:

•If Energy Saver is selected, the device will

immediately enter the Power Saver Mode appropriate to its configuration.

•If Quick Restart is selected and confirmed the

device will restart. Any copy jobs in the job list will be deleted, print jobs in the job list are recovered.

•If Power Down is selected and confirmed the

device is powered down.

•If Cancel is selected the power down options will be cancelled and the device will be available

for use.

2. Select Power Down. A confirmation screen displays a warning that data may be lost if the device is powered down.

Note: Confirming power down will result in the deletion of any jobs currently in the queue.

3. Select the Confirm button to power off the device.

The device will begin a controlled power down sequence. It remains on for approximately 45 seconds before switching off.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Power On and Off

Energy Saver

The device is designed to be energy efficient and automatically reduces its power consumption after periods of inactivity. The System Administrator can set up Energy Saver options. The Energy Saver button on the control panel causes the Power Down options to be displayed. To activate Energy Saver mode use the instructions below:

1. Press the Energy Saver button on the control panel. The Power Down options are displayed.

2. Select Energy Saver. The device will immediately enter Low Power mode.

If Sleep mode has been configured, the device will then enter Sleep mode after a specified period of time.

The Energy Saver button is illuminated when the device is in Energy Saver mode. A steady light indicates the device is in Low Power mode. A flashing light indicates the device is in Sleep Mode.

3. To re-activate the device when in Low Power or Sleep mode, touch a button on the touch screen or control panel. The device takes longer to recover from Sleep mode.

For information about setting up the Energy Saver options, refer to the System Administrator Guide.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Loading Paper

1. Open the required paper tray.

• Paper Trays 1 and 2 are fully adjustable for all media sizes between A5 and A3 (5.5x8.5" and

11x17").

• Paper Trays 3 and 4 are dedicated paper trays which are set to hold either A4 or 8.5 x11" LEF

paper.

• Paper Tray 5 is an optional high capacity paper source. The standard tray has a single tray

which is set to A4 or 8.5x11" LEF. Two optional kits are available to allow Tray 5 to feed A3 or 11x17” SEF and A4 or 8.5x11” SEF.

• Bypass Tray accommodates most types of media in a range of sizes between A6 and A3 SEF

(4.25x5.5” and 11x17" SEF).

Note: LEF = Long Edge Feed and SEF = Short Edge Feed.

2. Load paper. Paper must not be loaded above the maximum fill line.

If loading trays 1 or 2, make sure that the paper guides are in the correct position for the paper size. Adjust each guide by squeezing the clamp mechanism and sliding the guide to just touch the edge of the media.

If loading the Bypass Tray, locate the media against the front of the tray and move the rear guide to touch the rear of the stack.

If loading Tray 5, press the button to open the door. Wait for the paper tray to lower. The media required is displayed on the screen. Place the media in the tray. Media must be positioned against the right side of the tray.

3. Close the paper tray or tray door as required. The Bypass Tray remains open.

4. If the Paper Settings screen is displayed, select the size, type and color of the paper you have loaded and select Confirm.

If the tray is a Dedicated tray the paper size and type specified on the touch screen must be loaded and the Paper Settings screen is not displayed.

For information about loading special media, refer to Media Types on page 233 of Paper and Media. Specification information for the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 is provided at www.xerox.com.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Loading Documents

5.5"

Loading Documents

Original documents can be loaded either into the document feeder or onto the document glass.

1. Load your documents face up in the document feeder input tray.

Adjust the guide to just touch the documents.

Or...........

2. Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.

Note: Original documents are only scanned once even

when several copies are selected.

Specification information for the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 is provided at

www.xerox.com.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Making Copies

1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.

Or...........

Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.

2. Press the Clear All (AC) button once to cancel any previous screen programing selections.

3. Press the Services Home button and select the Copy option. The Copy features are displayed.

4. Select the required features using the touch screen:

Reduce / Enlarge can be used to reduce or enlarge the image by 25% to 400%.

Paper Supply is used to select the required tray and size of paper for the copy output.

2-Sided Copy is used to produce 1 or 2-sided copy output.

Copy Output is used to select collate, staple or fold options (depending on the finishing

device available).

5. Enter the copy quantity using the numeric keypad and press Start to scan the originals.

6. Remove the originals from the document feeder or document glass when scanning has completed.

Note: The Copy job enters the job list ready for printing.

7. Select Job Status to view the job list and check the status of your job.

If your job is held in the list it requires additional resources to print. To identify the resources required, select the job and select Job Details. Once the resources are available the job will print.

For information about additional Copy features, refer to Copy Options on page 44 of Copy.

For information about copying an ID card, refer to Copying an ID Card on page 204 of ID Card Copy.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Printing a Document

1. Ensure that the correct Xerox print driver has been installed on your PC. To install the print drivers refer to the System Administrator Guide.

2. Open the document to be printed. From your application, select File > Print and select the Xerox device from the list of printers displayed.

3. To change the default printing properties click Properties.

The print driver has various tabs that contain options and properties.

•Use the Paper/Output tab to choose the type of

media, size and color and output choices such as 2-sided prints.

•The Special Pages tab allows you to add covers,

inserts and exceptions.

•The Image Options tab enables you to adjust the

image quality.

•The Layout/Watermark tab has various options

to add watermarks to pages, change image orientation (landscape or portrait) and enable booklet and multi-up printing.

•The Advanced tab contains various font, document and printing options. Choose the options required for your printing job and click OK to print the document.

4. The print job will be sent to the device and will appear in the Active Jobs list. To view the list at the device, press the Job Status button on the control panel.

If your job is held in the list it requires additional resources or a user log in or passcode to print. To identify the resources required, select the job and select Resources Required. Once the resources are available the job will print. If a user log in or passcode is required, log in to the machine or select Release and enter the secure passcode.

For information about additional Print features, refer to Printing a Document on page 152 of Print.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Sending a Fax

1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents.

Or...........

Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.

2. Press the Clear All (AC) button once to cancel any previous screen programing selections.

3. Press the Services Home button and select the Fax option. The Fax features are displayed.

4. Enter the recipient’s fax number by:

• Keypad Dial - select the Enter Number area on

the touch screen and enter the number using the numeric keypad.

• Manual Dial - if a telephone handset is attached

to the device, select the Manual Dial key and dial the number using the handset or the numeric keypad.

• Speed Dial - select the Enter Number area and enter the 3 digit speed dial number, then

select the Speed Dial option.

• Address Book - select the Address Book button to access the fax address book. Select an

entry from the Address Book to add to the Recipient list. Continue adding recipients as required and select Close to return to the previous screen.

5. If required, select Add to add the number entered to the Recipient list. Enter additional numbers as required. The fax will be sent to all the numbers in the Recipient list.

6. Select the required features for your fax job using the touch screen:

Dialing Characters are alphanumeric characters which have a specific fax function and can be entered as part of the fax number.

Cover Letter allows you to send a fax with a covering letter.

2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.

Original Type is used to define the original document as text, text and photo, photo or halftone

photo.

Resolution can be used to optimize the resolution settings.

7. Press Start to scan the originals and process the fax job. Remove the originals from the document feeder or document glass when scanning has completed.

Note: The Fax job enters the job list ready for sending.

8. Select Job Status to view the job list and check the status of your job.

For information about additional Fax features, refer to Sending a Fax on page 72 of Fax.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Server Fax

1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents.

Or...........

Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.

2. Press the Clear All (AC) button once to cancel any previous screen programing selections.

3. Press the Services Home button and select the Server Fax option. The Server Fax features are displayed.

4. Enter the recipient’s fax number by:

• Keypad Dial - select the Enter Number area on

the touch screen and enter the number using the numeric keypad.

• Fax Directory - Touch the Fax Directo ry button,

select an entry from the Fax Directory to add to the Recipient list.

5. Select Add to add the number to the Recipient list.

6. Select the required features for your fax job using the touch screen:

Dialing Characters are alphanumeric characters which have a specific fax function and can be entered as part of the fax number.

2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.

Original Type is used to define the original document as text, text and photo, or photo.

Resolution can be used to optimize the resolution settings.

7. Press Start to scan the originals and process the Server Fax job. Remove the originals from the document feeder or document glass when scanning has completed.

Note: The Server Fax job enters the job list ready for sending.

8. Select Job Status to view the job list and check the status of your job.

For information about additional Server Fax features, refer to Sending a Server Fax on page 92 of Fax.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Internet Fax

1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents.

Or...........

Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.

2. Press the Clear All (AC) button once to cancel any previous screen programing selections.

3. Press the Services Home button and select the Internet Fax option. The Internet Fax features are displayed.

4. Select New Recipients.

5. Select To or Cc for the recipient using the drop-down menu to the left of the entry box.

6. Using the keyboard, enter the E-mail address.

• Up to 128 alphanumeric characters can be

entered.

• To delete a character use the backspace key, or to clear the entire entry select the X button.

•Use the Keyboards... button to access additional language keyboards.

Select Add to add the E-mail address to the Recipient list. Continue adding E-mail addresses until all the recipients have been added to the list, then select Close. All the recipients are displayed in the Recipient list.

If an address book has been setup, enter the name of the recipient and select Search. A list of matching recipients is displayed. Select the E-mail address required and select Add (To:) or Add (Cc:) from the drop-down menu. The E-mail address is added to the recipient list. Multiple recipients can be added to the Recipient list in this way. Select Close to exit.

7. Enter the Message, Reply To, From and Subject details as required.

8. Select the required features for your fax job using the touch screen:

Output Color is used to replicate the original colors or to change the output to black and white, grayscale or color.

Note: This feature may not be available on your device.

2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.

Original Type is used to define the original document as text, text and photo, or photo.

9. Press Start to scan the originals and process the Internet Fax job. Remove the originals from the document feeder or document glass when scanning has completed.

Note: The Internet Fax job enters the job list ready for sending.

10. Select Job Status to view the job list and check the status of your job.

For information about additional Internet Fax features, refer to Sending an Internet Fax on page 100 of Fax .

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Sending a Fax from the PC

1. Ensure that the correct Xerox print driver has been installed on your PC and the Fax from PC option is available. To install the print drivers refer to the System Administrator Guide.

2. Open the document to be faxed. Click File > Print and select the Xerox device from the list of printers displayed.

3. Select the Properties button to display the print driver printing preferences.

4. Select Fa x as the Job Type on the Paper/Output screen of the print driver.

The Fax screen will automatically open. This screen displays the recipients for the current fax. You can now Add Fax Recipients or Add From Phonebook.

5. To add a new recipient select the Add Recipient button.

6. Input the name and fax number of the recipient. Complete the additional information.

Select the Save to Personal Phonebook option if you want to add the recipient to your Personal Phonebook.

The Fax window has various tabs that contain options and properties.

•Use the Cover Sheet tab to add a covering letter to your

fax .

•Use the Options tab to enable a confirmation sheet,

choose a specific send speed or select the resolution for the fax. You can also select the Send Time option to enter a specific time to transmit the fax.

7. Choose the options required for your fax job and click OK to send the document. Your fax will be submitted to the device job list ready to be transmitted.

For information about additional Fax from PC features, refer to Fax from PC Options on page 111 of

Fax.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Workflow Scanning

Workflow Scanning allows the user to scan a hard copy original and convert it into an electronic file. The file is placed into a specified filing location on a networked server, workstation or the device hard drive. The settings used for scanning the original are stored in a template.

1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents.

Or...........

Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.

2. Press the Clear All (AC) button once to cancel any previous screen programing selections.

3. Press the Services Home button and select the Workflow Scanning option. The Workflow Scanning features are displayed.

4. Select a Template for the job from the templates displayed in the list. All the current settings are changed to the settings in the template.

5. Select the required features for your scanning job using the touch screen. If required, modify the template settings from the options on the Workflow Scanning, Advanced Settings, Layout Adjustment and Filing Options tabs:

Output Color is used to replicate the original colors or to change the output to black and white, grayscale or color.

Note: This feature may not be available on your device.

2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided. The second side can be rotated.

Original Type is used to define the original document as text, text and photo, or photo.

Scan Presets is used to set the scan settings to suit how the scanned image will be used.

6. Press Start to scan the originals and process the Workflow Scanning job. Remove the originals from the document feeder or document glass when scanning has completed. The Workflow Scanning job enters the job list ready for filing. The scanned images are then filed to the location specified on the template ready for retrieval by the user.

For information about additional Workflow Scanning features, refer to Workflow Scanning Options on page 123 of Workflow Scanning.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Sending an E-mail

1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents.

Or...........

Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.

2. Press the Clear All (AC) button once to cancel any previous screen programing selections.

3. Press the Services Home button and select the E-mail option. The E-mail features are displayed.

Note: To use E-mail encryption and signing, ensure

that you are logged in at the machine.

4. Select New Recipients.

5. Select To , Cc or Bcc for the recipient using the dropdown menu to the left of the entry box.

Using the keyboard, enter the E-mail address.

• Up to 128 alphanumeric characters can be entered.

• To delete a character use the backspace key, or to clear the entire entry select the X button.

•Use the Keyboards... button to access additional language keyboards.

Select Add to add the E-mail address to the Recipient list. Continue adding E-mail addresses until all the recipients have been added to the list, then select Close.

All the recipients are displayed in the Recipient list.

Note: If E-mail encryption is enabled, E-mails may only be sent to recipients that have a valid

Encryption certificate. Encryption ensures that the message cannot be read by anybody except the intended recipient. In addition, with E-mail signing enabled, the recipient can be sure that the message has actually come from the person marked as the sender.

If an address book has been setup, enter the name of the recipient and select Search. A list of matching recipients is displayed. Select the E-mail address required and select Add (To:), Add (Cc:) or Add (Bcc:) from the drop-down menu. The E-mail address is added to the recipient list. Multiple recipients can be added to the Recipient list in this way. Select Close to exit.

If you are logged in to the machine and your E-mail address is known, the Add Me button will be displayed. Press the Add Me button to add yourself automatically to the recipient list.

Note: The Add Me button is not visible when the Only Send to Self feature is enabled by the

system administrator.

6. Enter the Message, Reply To, From and

Subject details as required.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Sending an E-mail

7. Select the required features for your E-mail using the touch screen:

Output Color is used to replicate the original colors or to change the output to black and white, grayscale or color.

Note: This feature may not be available on your device.

2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided. The second side can be rotated.

Original Type is used to define the original document as text, text and photo, or photo.

Scan Presets is used to set the scan settings to suit how the scanned image will be used.

8. Press Start to scan your originals and process the E-mail job. Remove the originals from the document feeder or document glass when scanning has completed.

Note: The E-mail job enters the job list ready for sending.

9. Select Job Status to view the job list and check the status of your job.

For information about additional E-mail features, refer to Sending an E-mail on page 171 of E-mail.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Saving Jobs for Reprinting

1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.

Or...........

Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.

2. Press the Clear All (AC) button once to cancel any previous screen programing selections.

3. Press the Services Home button and select the Copy option. The Copy features are displayed.

4. Program the required job features.

5. Select the Job Assembly tab, and then Save Job for Reprint.

6. Select the option required:

• Copy & Save is used to store the job and print a

copy of the job.

• Save Only stores the job without printing.

7. Select a folder location to store the job.

8. Select New Job Name and enter a name for the job using the keyboard.

Select Save to save the job name and return to the previous screen.

9. Press Start to run the job.

10. The job is scanned and saved with the name entered, in the folder selected. If Copy & Save was selected, a copy of the job is also printed.

Jobs can also be saved using the print driver options or Internet Services. For additional information about Saving Jobs for Reprint, refer to Saving a Job on page 189 of Save and Reprint Jobs.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Reprinting Saved Jobs

1. Press the Services Home button.

2. Select the Reprint Saved Jobs option.

Folders containing the saved jobs are displayed.

3. Select the folder required. If necessary, use the scroll bar to access all the folders.

A list of the jobs in the folder is displayed.

4. Select the job and select the print or save option required:

• Print is used to print the selected job using the

currently saved print settings.

• If print settings are changed from those stored

with the original print job, Print and Save is used to print and then store the selected job with the new settings.

• Save is used to save the selected job without

printing. The job will be saved in place of the original job with any new settings selected.

If the job settings require changing prior to printing the job, select the Settings option. Select the options required and then select Print, Print and Save or Save.

5. If the job is a secure job, log in to the machine or enter the passcode required and select Print Job.

6. Select Job Status to view all the job lists and check the status of your job. For further information, refer to Job

Status on page 241 of Machine and Job Status.

Reprinting Saved Jobs

Jobs can also be reprinted using Internet Services. For additional information about Reprint Saved Jobs features, refer to Reprinting Saved Jobs on page 192 of Save and Reprint Jobs.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Log In / Out

If Authentication or Accounting has been enabled on the device, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service.

1. To log in select the Log In/Out button on the control panel. Selecting a locked service will also prompt you to enter a log in name and password.

2. Use the keyboard to enter your User Name.

If a password is required, select the Next button and use the keyboard to enter your Password.

Select the Enter button.

3. If an accounting system is in use on the device, you may also need to enter additional information, for example a User ID or Account ID. If a For eig n Device Interface (FDI) is installed, you are prompted to access via the device installed, for example a card reader or coin slot.

Your user details display in the User Details area on the right side of the message display.

4. To log out, select the Log In/Out button again or select the User Details area and select Log Out from the drop-down menu.

5. A confirmation screen is displayed, select Log Out or Cancel.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Enhance Productivity

Your device is a powerful multi-functional device with many digital functions integrated into one sleek system. It is designed to support large workgroups in different office environments. You can do more with less and streamline your workflow with these productivity enhancing features, for example:

• Online address books

• Customization to meet own work processes

• Powerful documentation features for example, Booklet Creation, Special Pages, Build Job and

Annotations

To maximize job productivity, use the Job Status button to access the Active jobs list and manage your jobs. If a job is urgent, use the Promote option to prioritize your jobs.

If a job is Held in the list, it may require additional resources or a secure code to print. The reason for the held status is displayed on the Job Progress screen. Once the requirement has been met or the correct secure code entered, the job is released for printing.

For further information about customizing or using your device refer to Tools on page 252 of

Administration and Accounting.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Maintenance and Consumables

There are several consumables on the device that need replenishing or replacing, such as paper, staples, and customer replaceable units. To place an order for Xerox consumables, please contact your local Xerox Representative giving your company name, product number and the machine serial number.

For information about locating the serial number, please refer to Machine Information on page 245 of

Machine and Job Status.

Customer Replaceable Units

There are 6 replaceable units on the device:

• Toner Cartridge (R1)

• Xerographic Module (R2)

•Fuser Module (R3)

• Waste Toner Bottle (R4)

•Ozone Filter (R5)

• Document Feeder Feed Roll (R6)

The device will display a message on the touch screen when any of the units need to be reordered. This message is a warning that the unit is nearing the end of its life. Only replace the unit when a message actually instructs you to do so.

To replace a Customer Replaceable Unit, follow the instructions on the touch screen or use the instructions provided with the consumable.

Staple Cartridges and Hole Punch Waste

If your device is equipped with a finisher, or a convenience stapler, you will be required to replace the staple cartridge or cartridges when the device displays a message instructing you to do so. If your finisher has the optional hole punch unit, you will also be required to empty the hole punch waste container when prompted by the device.

Cleaning Tasks

Performing regular cleaning activities ensures the device is kept free of dust and debris. The device covers, control panel and touch screen should all be cleaned using a soft lint-free cloth, lightly dampened with water. Xerox Cleaning Fluid or Anti-Static Cleaner can be used to clean the document glass, but must be applied using a cloth and not poured directly on the document glass. Remove any residue with a clean cloth or paper towel.

For further information on maintenance tasks, refer to General Care on page 288 of General Care and

Troubleshooting.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Troubleshooting

A variety of situations can affect the quality of your output. The animations and fault messages on the device help you to locate and resolve a problem easily. Some problems can be resolved by restarting your device. If after rebooting your device the problem has not been resolved, have a look at some of the areas below to identify solutions.

Problem Solution

The device will not power on • Check to see that the device is not in Energy Saver Mode as

indicated by the green light on the control panel. Touch the user interface screen to re-activate.

• Check to see that the power cord is correctly inserted.

Documents will not feed through the

document feeder

The device will not print from a workstation

Cannot send an E-mail • Check if the device is connected on the network.

Avoiding paper jams • If the paper curls excessively, flip the paper over in the applicable

Cannot fax a document • Ensure the Fax service is enabled.

• Ensure that you have selected the correct service e.g. Copy, Fax, Workflow Scanning.

• Ensure that all staples or paper clips have been removed from the originals.

• Ensure the document feeder is not overloaded, a maximum of 75 documents (35 model) or 100 documents (other models) can be loaded.

• Ensure that the edge guides are adjusted to touch the sides of the originals.

• Make sure that an active network cable is connected to the workstation.

• Check that the Network Setup is correct. For further information refer to the System Administrator Guide.

•Check that E-mail is enabled. For further information, refer to the System Administrator Guide.

paper tray.

• Use paper from a fresh package.

• Ensure your device is connected to a telephone socket if using Fax, or the network for other fax services.

The job has been scanned or sent from the PC but does not print

• Select the Job Status button and check the status.

•If the job is Held, select the job in the list and use the Required Resources option to identify the resources required to enable the job to print.

•If the job is a Secure Print job, login and select Release or select Release and enter the passcode required.

For further information about problem solving, refer to Troubleshooting on page 292 of General Care

and Troubleshooting.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Troubleshooting

Jam Clearance

Paper and media jams happen for a variety of reasons. When a jam occurs, the device presents instructions on the screen explaining how to remove the jam.

Paper Jams

Any printed sheets removed will automatically reprint once the paper jam is cleared.

1. The fault screen will indicate the location of the jam. Use the green handles and knobs indicated in the instructions displayed on the screen to remove the jammed paper.

2. Ensure that all jam clearance handles and levers are returned to their correct positions. The red flashes behind the jam clearance handles and levers should not be visible.

Note: Jam Clearance areas vary depending on your device model and configuration.

Document Jams

1. Remove all the documents from the document feeder and document glass as instructed.

2. Re-order the documents as at the start of the job and reload. The documents will be recycled automatically to recover the job.

For further information and help refer to Troubleshooting on page 292 of General Care and

Troubleshooting.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Help

When using your device, detailed and timely help is available at your fingertips. You can access Help information and tips from a variety of sources.

On the Device

Press the Help button at any time to access the online help screens. Messages, screen instructions and graphics provide additional information.

Information Pages

The user documentation and various reports can be accessed and printed at the device.

1. Press the Machine Status button and select Machine Information.

2. Select Information Pages.

A list of the reports and documentation available is displayed.

3. Select the report or document required and select Print.

Documentation

Most answers to your questions will be provided by the documentation that is supplied with the device.

• User Guide - the user guide is divided into several sections and provides instructions and information about all the features on the device.

• How To Sheets - the how to sheets overview all the basic functions of the device and can be printed and displayed next to your device.

• System Administrator Guide - provides detailed instructions and information about connecting your device to the network and installing optional features.

The user documentation can be accessed and printed at the device, as described above. Other documents are either provided on disc or can be downloaded from the Xerox website.

Faults

Faults on the device can be accessed at the device. The screen displays fault listings, and the device error logs. The fault page is separated into three options:

• All Faults

• Active Messages

•Event Log

To access the Faults page: Press the Machine Status button, touch Faults and select the required option.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Getting Started

Help

On the Print Driver

Click ? on the print driver screen or press [F1] on the PC keyboard for information on the displayed print driver screen.

On Internet Services

To access Internet Services, open the web browser from your workstation. In the URL field, enter http:// followed by the IP Address of the device and press Enter to view the Home page.

Click Index to view the contents of the Internet Services site.

Click Help to take you to the Xerox online support web site.

Note: To find out the IP Address of your device, print a configuration report. For instructions, refer

to Print Reports on page 245 of Machine and Job Status.

Further Assistance

For any additional help visit our customer web site at www.xerox.com or contact the Xerox Support Center quoting the machine serial number.

To locate the machine serial number and contact information, press the Machine Status button on the control panel. The Customer Support information and the Machine Serial Number are displayed on the Machine Information tab.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started

Version 2.0 December 2010

Xerox® WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790

Copy

XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document version 2.0: December 2010

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Copy

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Reduce/Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

2 Sided Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Copy Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Image Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Book Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Image Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Edge Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Invert Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Output Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Booklet Creation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Covers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Inserts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Annotations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Transparency Separators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Page Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Build Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Sample Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Save Job for Reprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Save Current Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Retrieve Saved Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Copy

Introduction

This section describes the copying features of the device, including options for Reduce/Enlarge, 2-Sided Copy, Layout

Adjustments, Image Quality, Output Formats, Job Assembly, and other copy functions.

When Start is pressed from within the copy service, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made.

1. To select the Copy service, press the Services Home button.

2. Select the Copy option. Additional options and features are displayed.

For instructions on using the basic Copy features refer to

Making Copies on page 43.

If Authentication or Accounting has been enabled on your device you may have to enter log in details to access the features. Refer to Log In / Out on page 32 of

Getting Started.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Copy

Making Copies

1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.

Or...........

Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.

2. Press the Clear All (AC) button once to cancel any previous screen programing selections.

3. Press the Services Home button and select the Copy option. The Copy features are displayed.

4. Select the required features using the touch screen:

Reduce / Enlarge can be used to reduce or enlarge the image by 25% to 400%.

Paper Supply is used to select the required tray and size of paper for the copy output.

2 Sided Copy is used to produce 1 or 2-sided copy output.

Copy Output is used to select collate, staple or fold options (depending on the finishing

device available).

5. Enter the copy quantity using the numeric keypad and press Start to scan the originals.

6. Remove the originals from the document feeder or document glass when scanning has completed.

Note: The Copy job enters the job list ready for printing.

7. Select Job Status to view the job list and check the status of your job.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Copy

Copy Options

The Copy tab includes basic copying selections such as Reduce/Enlarge, Paper Supply, 2-Sided Copy and Copy Output. Each option is described in detail below.

Reduce/Enlarge

A variety of options are available on your device to enable you to reduce or enlarge the output from your original, including selecting a specific ratio - either proportionately or independently - and choosing from a selection of pre-defined preset buttons. For convenience, easy access to ratio selections can be found on the Copy tab in the Reduce/Enlarge area. Use the More... button to access further options not on the main screen.

Images from originals placed on the document glass can be enlarged or reduced by any ratio between 400% and 25%. Images from originals fed through the document feeder can be enlarged or reduced by any ratio between 200% and 25%.

•Use the arrow buttons on the Copy screen to select the required reduction or enlargement percentage.

• Alternatively, select the ratio button and use the numeric keypad to type in the ratio required.

• Set the ratio window to 100% if you want your output image to be the same size as your original.

• Other options are listed below including A3 to A4 reduction, Auto and More.

Proportional %

Selections made on this screen will reduce or enlarge the image by the same ratio in both directions so that the image gets bigger or smaller, but the proportions remain the same.

• Select the Variable % button and use the numeric keypad or the arrow buttons to enter the ratio required.

•Use the Presets buttons to select 100%, Auto % or commonly used ratios which can be set up by your Administrator. The selected proportional ratios in percentages are shown next to the button.

When Auto % is selected, the device chooses the best ratio to reduce or enlarge the original onto the selected paper size. You must specify a paper tray before using this option.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Copy

Copy Options

Independent X-Y%

This selection enables you to set different reduction or enlargement ratios for the X (width) and the Y (length) of the image. This will produce a distorted copy of your original.

• Select the Variable X-Y% buttons and use the numeric keypad or the arrow buttons to enter the Width - X% and Length - Y% ratios required.

•Use the Presets (X/Y%) buttons to select 100%/100%, Auto Independent X-Y% or commonly used ratios which can be set up by your Administrator. The selected X and Y ratios in percentages are shown next to the button.

Use 100% / 100% to produce an image the same size as your original.

Auto Independent X-Y% automatically fits the image of your original onto the paper you have selected. The reduction or enlargement may not be proportional, the device will distort the image so that it will fit onto the paper. You must specify a paper tray before using this option or select Auto Select on the Paper Supply screen.

Select Save to save your selections and exit.

Paper Supply

On the Paper Supply section of the Copy tab you have the option to select one of the paper trays, or Auto Select. Use More... to access all the options.

• Auto Select automatically selects the appropriate paper size for each original based on the size of the original and any directly selected magnification ratios.

• Alternatively, you can select a paper tray that contains the size and type of paper you require. The size and type of media loaded in each tray is displayed.

When the More... button is selected, the Paper Supply screen is displayed showing all the trays and the size, color and type of media loaded in each tray.

• A user can select which tray to use from this list. The chosen tray is highlighted in blue.

•If the Auto Tray Switching feature has been enabled by your System Administrator and the same size, color and type of media is loaded in more than one other tray, the device will automatically switch from the active tray to another if media in the active tray runs out.

Select Save to save your selections and exit.

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Copy

Copy Options

2 Sided Copy

The device provides options to make one or two-sided copies from one or two-sided originals using either the document feeder or the document glass. The options are:

• 1 > 1 sided use this option if your originals are printed on one side and you want single-sided copies.

• 1 > 2 sided use this option if your originals are printed on one side and you want 2-sided copies. You can also select the Rotate Side 2 button to have the second page rotated by 180

• 2 > 2 sided use this option if you want to make two sided copies from two-sided originals. You can also select the Rotate Side 2 button to have the second side(s) rotated by 180

• 2 > 1 sided this option will make one-sided copies from two-sided originals.

Note: If using the document glass to scan originals, the device displays a message when ready to

scan side 2. Continue scanning until all sides have been scanned.

Copy Output

The most commonly used Copy Output options are selected directly from the Copy tab. The options available are dependent on the finishing device and kits installed. For further information, refer to

Finishing Devices on page 49.

Use More... to access all the options. When you have finished programing your options, select Save to save your selections and exit.

None

This option is selected if no finishing is required for the copy output.

Collation

Select the Collation option required. The options are:

• Collated sorts your copies into sets 1,2,3 1,2,3 1,2,3.

• Uncollated sorts your copies into stacks 1,1,1 2,2,2 3,3,3.

Stapled

The stapling options available are dependent on the finishing device available and the configuration setup. For information about the available options, refer to Services and Options on page 12 of Getting

Started.

• 1 Staple select this option and then select the corner required for the staple. A single staple will be positioned in the corner selected.

• 2 Staple select this option and then select the edge required for the staples. Two staples will be positioned along the edge selected.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Copy

Copy Options

• Multi Staple when this option is selected, depending on the size of your media, either three or four staples will be positioned on the edge selected. For example:

• 4 Staples = A4 LEF, A3, 8.5x11” LEF, 11x17”, 8x10” LEF.

• 3 Staples = 8x10” SEF, 8.5x11” SEF, 8.5x5.5” LEF, A4 SEF, A5 LEF, 8.5x14” SEF, B5 SEF.

Note: SEF is Short Edge Feed and LEF is Long Edge Feed.

Note: For some staple selections the device will rotate the image. If you are unable to staple,

ensure that Image Rotation is On in Tools. Refer to Auto Image Rotation on page 272 of

Administration and Accounting.

Hole Punched/Stapled

The Hole Punched/Stapled options available are dependent on the finishing device and Hole Punch Kit available. For information about the available options, refer to Services and Options on page 12 of

Getting Started.

This option is selected if you require your output to be hole punched or hole punched and stapled. Each sheet will be punched individually so there is no limit to the number of pages in the set. Hole punching can only be selected for A4 LEF and A3 (8.5x11” LEF and 11x17”) paper. Select the Collation option required prior to selecting the required Hole Punched/Stapled option. The options are:

• Hole Punched Only select this option to hole punch your sets or stacks on the left edge.

• 1 Staple select this option to hole punch your sets and add a single staple. Select the location required for the staple.

• 2 Staples select this option to hole punch your sets or stacks and add two staples. Select the edge required for the staples.

Booklet

If your device is fitted with the High Volume Finisher with Booklet Maker, you can use the Booklet feature to automatically produce folded and stapled booklets. The following Booklet Maker specifications apply:

• Paper Sizes A3, 11x17”, A4, 8.5x11”, 8.5x13” and 8.5x14”.

• Paper weight 60 to 216 gsm (16 to 57 lb).

• All media must be Short Edge Feed (SEF).

• Booklet thickness:

•For Folded and Stapled booklets a maximum of 15 sheets of 80 gsm (20 lb) or equivalent

thickness. For example you can have 13 sheets of 80 gsm (20 lb) and a cover sheet of 160 gsm (43 lb).

•For Folded Only booklets a maximum of 5 sheets of 80 gsm (20 lb) or equivalent thickness.

For example you can have 3 sheets of 80 gsm (20 lb) and a cover sheet of 200 gsm (53 lb).

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Copy

Copy Options

Using the Booklet Creation - On option the device will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected media, so that a booklet is created when the copy set is folded in half. A cover can be inserted onto the booklet automatically, refer to Covers on page 56.

The options are:

Booklet Creation

• Off select this option if you want your output layout to match your originals. For example, if your originals are already in a booklet layout.

• On select this option if you want the device to automatically reduce and arrange the images to create a booklet layout.

Finishing

• Folded & Stapled will staple and fold the output along the center margin to produce booklets.

• Fold Only will fold the output along the center margin to produce booklets.

• None select this option if you do not want the device to fold and staple your output.

Tri-Folded

If the optional Tri-fold Module is installed on your device, a single sheet of A4 or 8.5x11” media in a weight range of 60 to 120 gsm (16 to 32 lb) can be folded in a C Fold or Z Fold. Originals must always be loaded Short Edge Feed (SEF).

• C Fold the page will be folded as shown. Select Collated for sets or Uncollated for stacks.

• Z Fold the page will be folded as shown. Select Collated for sets or Uncollated for stacks.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Copy

Copy Options

Finishing Devices

Finishing Device Description

Basic Office Finisher • Holds up to 250 sheets of paper in the Top Tray, and up to 1000 sheets

in the Stacker Tray.

• Paper weight 60 to 216 gsm (16 to 57 lb).

• The Stacker can collate, stack and staple your output, depending on the features selected. It staples between 2 and 30 sheets of 80 gsm (20 lb) paper, less if using heavyweight paper or tabs.

• The staple cartridge for the Basic Office Finisher contains 3000 staples.

Note: Double Staple is not available with the Basic Office Finisher.

Office Finisher • Holds up to 250 sheets of paper in the Top Tray, and up to 2000 sheets

in the Stacker Tray.

• Paper weight 60 to 216 gsm (16 to 57 lb).

• The Office Finisher can collate, stack, staple and hole punch (if available) your output depending on the features selected. It staples between 2 and 50 sheets of 80 gsm (20 lb) paper, less if using heavyweight paper or tabs.

• The finisher stapler has 1 staple cartridge containing 5000 staples.

• This finisher can be fitted with the optional 2, 3 or 4 Hole-Punch kit.

High Volume Finisher • Holds up to 250 sheets of paper in the Top Tray, and up to 3000 sheets

in the Stacker Tray.

• Paper weight 60 to 216 gsm (16 to 57 lb).

• The High Volume Finisher can collate, stack, staple and hole punch (if available) your output depending on the features selected. It staples between 2 and 100 sheets of 80 gsm (20 lb) paper, less if using heavyweight paper or tabs.

•Use the Pause button on the top of the finisher to pause printing and unload the output tray. Press the button again to resume.

• This finisher can be fitted with the optional 2, 3 or 4 Hole-Punch kit and the Tray 6 (Post Process Inserter) kit.

• The High Volume Finisher is also available with a Booklet Maker which enables booklets to be folded and stapled. Folded sheets and booklets are delivered to the booklet tray which can hold between 10 and 30 booklets, depending upon the number of pages. If the flap on the right of the tray is folded down, an unlimited number of booklets can be collected in a suitable container.

• If you have a High Volume Finisher with Booklet Maker, a Tri-fold module can also be fitted. This enables your device to produce tri-folded output. With the Tri-fold module fitted, the capacity of the finisher stacker tray is reduced to 2000 sheets and a maximum paper weight of 120 gsm (32lb).

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Copy

Image Quality

Your device can enhance the quality of your output using the Image Quality features. This section describes the options available and when they would usually be used. This includes features such as setting the device to suit the type of input and controlling the lightness, darkness, sharpness and contrast of the image.

Original Type

This feature provides a convenient way to enhance the copy quality of your output based on the type of original images you are copying and how they were produced.

• Photo & Text is recommended for originals containing

high quality photographs or line art and text. Using this setting the scanned image will contain high quality pictures though the sharpness of text and line art is slightly reduced.

• Text produces sharper edges and is recommended for text and line art.

• Photo is used specifically for originals containing photos or continuous tones without any text or

line art. Produces the best quality for photos but reduced quality text and line art.

• Halftone Photo is used if your original is from a magazine or newspaper that contains

photographs or text.

Select Save to save your selections and exit.

Image Options

Image Options provides options for changing the appearance of the copy output. The options are:

Lighten/Darken

This provides manual control to adjust the lightness or darkness of the scanned images.

• Move the indicator down to darken the scanned image, for light originals such as pencil images.

• Move the indicator up to lighten the scanned image, for dark originals such as halftones or originals with colored backgrounds.

Sharpness

This provides manual control to adjust the sharpness of the scanned images.

• Move the indicator up to sharpen the scanned image.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Copy

Image Quality

• Move the indicator down to soften the scanned image.

Screen

This option is available with Photo and Text, Te x t and Halftone Photo Original Type options. The Screen options are as follows:

• Auto reduces the risk of blotches or small areas that have a different texture or pattern appearance than the surrounding area.

• Special enhances continuous tone photographs or high frequency halftone images. It is used to create smoother, less grainy output for continuous tone and halftone images.

Select Save to save your selections and exit.

Image Enhancement

Image Enhancement provides options for improving the quality of the output, by reducing the background or adjusting the contrast. The options are:

Background Suppression

This enhances originals that have colored backgrounds, by reducing or eliminating the background on the output copy. This option is useful when your original is on colored paper.

• Select Auto Suppression to automatically suppress unwanted background.

• Select Off to turn the Background Suppression feature off, particularly when:

•The Darken adjustment does not produce a satisfactory output from light originals.

• The original has a gray or colored border, such as a certificate.

• You want to bring out fine detail that was lost due to a dark edge when using bound originals.

Contrast

This feature controls the image density on the output and compensates for an original that has too much or too little contrast on the image.

• Move the indicator towards high to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures.

• Move the indicator towards low to reproduce more detail in light and dark areas of the original.

Select Save to save your selections and exit.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790

Copy

Layout Adjustment

Using the Layout Adjustment features you can change the appearance of your output image. This includes shifting the image, producing a mirror image, deleting an area from any or all of the edges of the original and copying from bound originals.

Original Size

Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the specific size of the image to be scanned. The options are:

• Auto Detect is the default setting and enables automatic size sensing. The size detected is matched to a standard size paper.

• Preset Scan Areas allows you to define the size of your original from a list of preset, standard original sizes. You can view the list by using the scroll bar.

• Custom Scan Areas is used to enter a specific area for scanning. Measure the area to be scanned on the original and enter the X and Y axis measurements into the fields provided. Only the area specified is scanned.

•If Auto Reduce/Enlarge and a specific Paper Supply is selected, all the images are reduced

or enlarged and copied onto the same size paper.

•If Auto Paper supply is selected, the images are copied size for size and a mix of paper sizes

will be output.

Select Save to save your selections and exit.

Book Copying

CAUTION: Do Not close the document feeder when scanning bound originals.

This feature enables you to specify which page or pages of a book are to be scanned. The book original is placed face down on the document glass with the spine of the book lined up with the marker at the centre of the rear edge of the document glass. Align the top of the bound original against the rear edge of the document glass.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Copy

Layout Adjustment

The device will identify the size of the original during scanning. If the pages have a black or dark colored border the device will assume that the pages are smaller than they really are. To overcome this use the Custom Scan Areas feature in Original Size to enter the exact size of the page. Refer to

Original Size on page 52 for more information.

• Both Pages use to scan both pages, the left page of the book will be scanned first. Use the arrow buttons to specify an amount from 0 to 50 mm (0 to 2”) to be deleted from the center of the book in order to delete unwanted marks reproduced from the gutter of the book.

• Left then Right or Right then Left is used to scan both pages, but the pages will be scanned in the order specified. These options replace the Both Pages option and will not be displayed unless enabled in To ol s. Refer to Display Options on page 261 of Administration and Accounting.

• Left Page Only use to scan the left page only. Use the arrow buttons to specify an amount from 0 to 25mm (0 to 1”) to be deleted from the right side of the page in order to delete unwanted marks reproduced from the gutter of the book.

• Right Page Only use to scan the right page only. Use the arrow buttons to specify an amount from 0 to 25mm (0 to 1”) to be deleted from the left side of the page in order to delete unwanted marks reproduced from the gutter of the book.

Select Save to save your selections and exit.

Image Shift

Image Shift allows you to move the position of the image on the output page. The options are:

• Auto Center automatically centers the scanned image on the output paper. To work effectively, the original should be smaller than the selected output media or alternatively, the image should be reduced.

• Margin Shift moves the image up / down or left / right on the page to give bigger or smaller margins. Enter the shift required by selecting a field or use the arrow buttons.

The amount of shift is in 1 mm (0.1”) increments up to 50 mm (2.0”).

When copying 2-sided there are two options:

• Adjust the margin of side two independently of

side one.

•Use Mirror Side 1 for side two to mirror the image shift set for side one if a binding margin is

required.

Select Save to save your selections and exit.

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Layout Adjustment

Edge Erase

Edge Erase enables you to specify how much of the image to erase around the edges of your document. For example, you can remove the marks caused by punched holes or staples in your original. The options are:

• All Edges is used to erase an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased from 3 mm to 50 mm (0.1” to 2.0”) or select the entry field and enter the amount required. All marks or defects within the measurement set are deleted.

• Individual Edges enables an individual amount to be erased from each of the edges, on both the first and second sides. Use the arrow buttons to adjust the amount to be erased from 3 mm to 50 mm (0.1” to

2.0”) or select the appropriate entry field and enter the amount required.

• Print to Edge is used to print to the edge of the output documents.

Note: This option may reduce the ability of the system to clean itself and can cause defects on the

output if used excessively.

Select Save to save your selections and exit.

Invert Image

Invert Image allows you to reverse the image or create a negative. This feature is useful for originals that have a substantial amount of dark background or light text and images, saving on toner usage.

The options are:

• Mirror Image reverses the original image creating a mirror of the original.

• Negative Image converts the dark image areas in the original to light, and the light image areas to dark.

Select Save to save your selections and exit.

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Output Format

The output options allow you to manipulate the copied images and enhance the appearance and style of your copy jobs. For example, you can add covers or annotations to your copies, create booklets, combine several images onto one page and interleave transparencies.

Booklet Creation

Booklet Creation enables the production of booklets from 1 or 2 sided originals. The device will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected copy paper, so that a booklet is created when the copy set is folded in half.

A cover can be inserted onto the booklet automatically. Refer to Covers on page 56 for more information.

If your device is fitted with the High Volume Finisher with Booklet Maker you can use the Booklet Creation feature to automatically produce folded and stapled booklets. The following Booklet Maker specifications apply:

• Paper Sizes A3, 11x17”, A4, 8.5x11”, 8.5x13” and

8.5x14”.

• Paper weight 60 to 216 gsm (16 to 57 lb).

• All media must be Short Edge Feed (SEF).

• Booklet thickness:

•For Folded and Stapled booklets a maximum of 15 sheets of 80 gsm (20 lb) or equivalent

thickness. For example you can have 13 sheets of 80 gsm (20 lb) and a cover sheet of 160 gsm (43 lb).

•For Folded Only booklets a maximum of 5 sheets of 80 gsm (20 lb) or equivalent thickness.

For example you can have 3 sheets of 80 gsm (20 lb) and a cover sheet of 200 gsm (53 lb).

To create a booklet:

1. On the Copy tab, select the Paper Supply required for the job. If stapling and/or folding is required a Short Edge Feed (SEF) paper supply must be selected.

Note: Booklet Creation is not available if paper Auto Select is active.

2. Select the Output Format Tab.

3. Touch the Booklet Creation... button.

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Output Format

4. Select the Reading Order required for the finished output, either Left to Right or Right to Left.

Note: This option will not be displayed if it has not been enabled in To ols . Refer to Set Copy Defaults on page 263 of Administration and Accounting.

5. If the High Volume Finisher with Booklet Maker is installed, select the finishing option required:

• Folded & Stapled will staple and fold the output

along the center margin to produce booklets.

• Folded Only will fold the output along the center

margin to produce booklets.

6. Select the Original Input, either 1 Sided Originals or 2 Sided Originals depending on the originals being scanned.

7. Select Save to confirm your selections.

8. Load your originals into the document feeder and select Start to run the job.

Covers

Covers enables blank or printed pages to be added to the front, back or front and back of your set. This option is also used to add a cover to a booklet. The covers can be a different media to the rest of your job.

Note: Covers cannot be used with Auto Paper Supply, a paper supply must be specified.

Use the following instructions to program Covers:

1. On the Copy tab, select the paper you want to use for the main body of the job.

2. Load the media to be used for the covers into another paper tray, ensuring that it is in the same size and orientation as the paper you are using for the main body of your job.

Note: For further information about loading media, refer to Paper and Media on page 219.

Update the Paper Settings screen and Confirm your selections.

3. Select Covers from the Output Format tab.

4. Select the Covers Option required:

•No Covers

• Front Cover Only adds a blank or printed cover to

the front of the document.

• Back Cover Only adds a blank or printed cover to

the back of the document.

• Front & Back Covers adds a blank or printed cover

to the front and back of the document. The printing and paper supply options can be programmed individually for each cover.

• Booklet Cover used to add a cover to a booklet if using the Booklet Creation option.

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Output Format

5. Select the Printing Options required for the selected covers:

• Blank provides a blank sheet as the cover.

• 1 Sided prints an image on one side of the cover.

• 2 Sided prints an image on both sides of the cover.

• 2 Sided, Rotate Side 2 prints an image on both sides of the cover. The image on the second

side is rotated to change the read orientation.

6. Select the Paper Supply required for the selected covers.

7. Select Save to confirm your selections.

8. Load your originals into the document feeder and select Start to run the job.

Inserts

Inserts enables blank pages on a different media to be inserted into your document, or for specified pages to be printed on a different media. Up to two sources of media can be used for the inserts. If inserting blank pages, a blank sheet must be inserted in the appropriate place in your original document prior to scanning.

If you have a High Volume Finisher and the optional Tray 6 (Inserter) installed, you can feed the inserts from this tray. Media loaded into Tray 6 (Inserter) is not part of the printing process, therefore blank pages do not need to be added to your original document. When entering the insert page numbers, the insert sheets are counted as a page.

Note: Inserts cannot be used with Auto Paper Supply, a paper supply must be specified.

Use the following instructions to program Inserts.

1. On the Copy tab, select the paper you want to use for the main body of the job.

2. Load the media to be used for the inserts into another paper tray, ensuring that it is in the same orientation as the paper you are using for the main body of your job.

Note: For further information about loading media, refer to Paper and Media on page 219.

Update the Paper Settings screen and Confirm your selections.

3. If blank inserts are required, add blank sheets to your set of originals where the inserts are to be placed.

4. Select Inserts from the Output Format tab.

5. Select On to enable inserts.

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Output Format

6. Enter the page number of the insert. The page numbers are the physical page numbers and not the page numbers which may already be printed on the document.

For copying 2-sided to 2-sided, each page of your document has 2 page numbers, so you need to count each side of your document.

If using the optional Tray 6 (Inserter) each insert counts as 1 page, and the page numbers entered for remaining inserts must take this into account. Use the Tray 6 Supply option if using the inserter to feed the inserts.

Use the arrow buttons or select the entry box and use the numeric keypad to enter the page number.

7. Select the Paper Supply required for the insert using the Paper Supply 1 or Paper Supply 2 options.

If a tab insert is required, ensure the paper tray containing the tabs is selected. For instructions on loading tabs, select the Tab Loading Instructions option. Ensure the correct tab sequence and number of tabs are loaded for the job. If printing on the tabs, use the Ta b S h if t option to enter the amount of shift required to ensure the tab image prints correctly on the tab.

8. Select Add Insert to add the insert to the list.

A summary of the inserts using each paper supply is displayed.

To delete the last insert entry, use the Delete Last Insert option.

9. Continue programing the inserts required.

10. Select Save to confirm the selections.

11. Load your originals into the document feeder and select Start to run the job.

Annotations

The Annotations feature enables you to automatically add a comment, page number, today’s date or Bates Stamp to your copy output. You can select any or all of these annotation options and specify where on the copy output they should appear. You can also select the appearance of the annotations such as the font size.

The options are:

• Page Numbers to automatically print a page number in a specified position on the page. Page numbers are automatically increased by one. For 2 sided copy output the page number is printed on both sides and counts as two pages.

• Comment to add up to 50 alphanumeric characters in a specified position on the page. An existing comment can be amended, or a new comment can be created and edited.

• Date to add today’s date in a specified format and position on the page. The date printed is the date set on your device.

• Bates Stamp to add a selected Bates Stamp in a specified position on the page. Bates Stamping is used primarily in the legal and business fields and consists of a set prefix (such as a case number or client reference) together with a page number applied to a document as it is being processed. The prefix can contain up to 8 alphanumeric characters. You can add a new prefix or choose an existing one from the list provided.

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Output Format

Page Numbers

Use the following instructions to program Page Numbers:

1. Select Output Format, then Annotations and the Page Numbers button. Select the On button.

2. Select one of the arrow buttons to determine the position of the page number on the page.

3. Select the Starting Page Number input box and use the numeric keypad to enter the first page number you want printed on your first copy output sheet.

4. Select Save to store your selections and return to the Annotations screen. Program additional annotations as required.

5. Program the Format options required for your Annotations. Refer to Format and Style on page 61 for instructions.

6. Select Save to confirm your selections.

7. Load your originals into the document feeder and select Start to run the job.

Comment

Use the following instructions to add a Comment:

1. Select Output Format, then Annotations and the Comment button. Select the On button.

2. Select one of the arrow buttons to determine the position of the comment on the page.

3. Specify whether you want the comment to appear on All Pages, First Page Only or All Pages Except First.

4. Use the scroll bar to browse the list of available comments and select the comment you require.

5. To add a new comment to the list, highlight an empty entry and use the keyboard to enter up to 50 alphanumeric characters. To edit an existing comment, highlight the comment in the list and select the Edit button. Use the keyboard to edit the entry, then select Save to close the keyboard.

6. Select Save to store your selections and return to the Annotations screen. Program additional Annotations as required.

7. Program the Format options required for your Annotations. Refer to Format and Style on page 61 for instructions.

8. Select Save to confirm your selections.

9. Load your originals into the document feeder and select Start to run the job.

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Output Format

Date

Use the following instructions to add the Date:

1. Select Output Format, then Annotations and the Date button. Select the On button.

2. Select one of the arrow buttons to determine the position of the date on the page.

3. Specify the date format by selecting the

DD/MM/YYYY, the MM/DD/YYYY or the YYYY/MM/DD button.

4. Specify whether you want the date to appear on All Pages, First Page Only or All Pages Except First

5. Select Save to store your selections and return to the Annotations screen. Program additional Annotations as required.

6. Program the Format options required for your Annotations. Refer to Format and Style on page 61 for instructions.

7. Select Save to confirm your selections.

8. Load your originals into the document feeder and select Start to run the job.

Bates Stamp

Use the following instructions to program a Bates Stamp:

1. Select Output Format, then Annotations and the Bates Stamp button. Select the On button.

2. Select one of the arrow buttons to determine the position of the Bates Stamp on the page.

3. Select the Starting Page Number box and use the numeric keypad to enter a starting page number. Leading zeros may be entered to set the starting page number length, for example 000000001.

4. Select the Prefix option and use the keyboard to enter a prefix. Up to eight alphanumeric characters can be entered. Select Save to close the keyboard.

5. Select Save to store your selections and return to the Annotations screen. Program additional Annotations as required.

6. Program the Format options required for your Annotations. Refer to Format and Style on page 61 for instructions.

7. Select Save to confirm your selections.

8. Load your originals into the document feeder and select Start to run the job.

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Output Format

Format and Style

To specify the orientation, style and printing requirements for the selected annotations, select the Fo rmat option:

• Orientation use to specify if the annotation is printed Portrait or Landscape.

• Font Size use the -/+ buttons to select a font size for the annotation, or select the entry box and enter the size required using the numeric keypad.

• Appearance is used to specify if the annotated text is Opaque or Transparent. Opaque text is placed on top of the copy output and no image is visible under the annotated text. Transparent text allows the copy image to remain visible under the annotated text.

• Side 2 options are used to specify the printing requirements if the output is 2-sided.

• Same as Side 1 settings will apply to both Side 1 and Side 2 of your output.

• Mirror Side 1 Flip on Long Edge output will open from right to left like a book, with the

binding edge on the left. The position of the annotation on Side 2 will mirror Side 1. For example, if a page number is positioned in the bottom left corner of Side 1, it will appear in the bottom right corner of Side 2.

• Mirror Side 1 Flip on Short Edge output will open from bottom to top like a calendar, with

the binding edge at the top. The position of the annotation on Side 2 will mirror Side 1. For example, if a page number is positioned in the bottom left corner of Side 1, it will appear in the top left corner of Side 2.

Select Save to save your selections and exit.

Transparency Separators

Use Transparency Separators to interleave each printed transparency with a blank or printed sheet of paper from a specified paper tray.

1. Select the Transparency Separators button on the Output Format tab.

2. Select the Transparency Separators option required:

•Off

• Blank Separators adds a blank sheet to each

transparency.

• Imaged Separators adds a copy of each

transparency.

3. Select the paper tray containing the paper for the separators. The selected paper should match the size and orientation of the transparencies. If necessary, select More... to access all the paper tray options.

4. Select Save to confirm the selections.

5. Load your originals into the document feeder and select Start to run the job.

For instructions on loading transparencies into the paper tray, refer to Media Types on page 233 of

Paper and Media.

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Output Format

Page Layout

The Page Layout feature is ideal for handouts, story boards or for archival purposes. It allows up to 36 images to fit onto one sheet of paper. Your device will reduce or enlarge the images as needed, to display them either in landscape or portrait orientation on one page, based on the paper supply selected. The options are:

Note: Some features cannot be used with the Page Layout feature and will be grayed out on the

touch screen.

The examples shown here are typical outputs that can be produced when using the Page Layout feature.

Note: The practical limit is for 16

images on A4 (8.5x11”) paper.

4 Originals using 2 rows and 2 columns

6 Originals using 3 rows and 2 columns

2 Originals using 2 rows and 1 column

1. Select the tray that contains the paper you want to use.

Note: Page Layout is not available if Auto Paper is

selected.

2. Select the Page Layout button on the Output Format tab.

3. Select the Pages per Side to enable the Page Layout option.

4. Select the Orientation of Images, Upright for portrait images or Sideways for landscape images.

5. Enter the number of Rows and Columns required using the arrow buttons, between 1 and 6.

6. Select Save to confirm the selections.

7. Load your originals into the document feeder and select Start to run the job.

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Job Assembly

Use the productivity features available on the Job Assembly tab to program a job that requires individual selections for specific pages or sections, produce a Sample Job before printing the whole job or for storing and retrieving frequently run job settings.

Build Job

Use this feature to build a job that requires different settings for each page, or a segment of pages.

Job Assembly

You can select the appropriate settings to be applied to individual pages or segments of a completed job. First split the originals into sections for individual programing.

1. Select Build Job on the Job Assembly tab.

2. Switch on Build Job by selecting the On button and select Save.

3. Select the features required for the first segment of the job.

If using Build Job for a job with tabs, ensure the tabs are loaded correctly and select the tray containing the tabs. For loading instructions, select the Tab Loading Instructions... option.

Note: If tab media is selected, the image will be shifted 13mm (0.5”) to the right automatically if

the tab original is A4 or 8.5x11” size.

4. Load the first segment originals and press Start.

5. Remove the first segment originals after they have been scanned. The Build Job screen displays the first segment in the list. The following options can be applied to any segment:

• Sample Last Segment produces a proof print of the last segment scanned. The proof is

delivered to the output module. If you are satisfied with the proof you can continue programing the Build Job.

• Delete Last Segment deletes the last segment scanned. You can continue programing the

Build Job.

• Delete All Segments deletes the current Build Job and returns you to the main Build Job

screen.

6. Select the options required for the second segment.

Some pages with text and some with photos

Some pages 2 sided and some 1 sided

Var ious sized originals

More than 100 pages

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Job Assembly

7. Load the second segment originals and press Start.

8. Repeat these steps until all segments of your job have been programmed and scanned.

9. After the last segment has been scanned, select End Build Job to indicate you have finished scanning and the job will be processed and printed.

Sample Job

When copying a large number of sets, use the Sample Job feature to review a proof copy to ensure that all the print settings are correct before printing the remaining sets.

1. Select the Sample Job button on the Job Assembly tab.

2. Select the On button and the Save button.

3. Load the originals in the document feeder and program the job requirements. Enter the total quantity required and press the Start button.

One copy set of the job, the Sample Job, is printed.

The whole job is held in the Job List.

4. Access your job by selecting the Job Status button.

The job has the status Held: Sample Made.

5. Select the job in the list.

If the Sample Job is acceptable, select Release. The programmed number of sets will be produced.

If the Sample Job is unacceptable, select Delete and Delete Job to confirm. Your job will be deleted from the list.

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Job Assembly

Save Job for Reprint

The Save Job For Reprint feature allows you to scan hard-copy documents as an electronic file (or Job) and place it into a folder located on the device. The job settings, such as 2-sided and image quality selections, are also stored with the image.

Once stored you can select and output that job as many times as you need. Many of the job settings that were applied when the document was originally stored are also recalled and displayed to the user when the job is selected. These settings can be modified and will be applied to the output job.

To store a job for reprinting:

1. Program the required job features.

2. Select the Save Job For Reprint button on the Job Assembly tab.

3. Select the Save Job for Reprint option required:

• Copy & Save is used to store the job and print a

copy of the job.

• Save Only stores the job without printing.

4. Select a folder location to store the job.

5. Select New Job Name and enter a name for the job using the keyboard.

Select Save to save the job name and return to the previous screen.

6. Load your originals into the document feeder and select Start to run the job. The job is scanned and saved with the name entered, in the folder selected. If Copy & Save was

selected, a copy of the job is also printed.

For information about File Folder Management, refer to Managing Folders on page 194 of Save and

Reprint Jobs.

Save Current Settings

Up to ten combinations of commonly used feature selections can be retained in the device memory as

Saved Settings. The device stores only the programing of the job, NOT the image. Each time Saved Settings are retrieved and used, the image must be scanned. To save the current settings:

1. Program the required job features.

2. Select the Save Current Settings button on the Job Assembly tab.

3. Use the arrow buttons to enter a number for the saved settings.

If a number has already been used to store settings previously a confirmation message is displayed. Select Overwrite to replace the stored settings or Cancel to cancel the Save Current Settings operation.

4. Select Save Settings.

The settings are stored and can be accessed using the Retrieve Saved Settings feature.

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Job Assembly

Retrieve Saved Settings

This feature enables you to Retrieve Saved Settings from the device memory and apply them to the current job. Changes can be made to the retrieved settings, but these will not be stored with the saved settings. To retrieve saved settings:

1. Select the Retrieve Saved Settings button on the Job Assembly tab.

2. Use the arrow buttons to enter the number for the saved settings.

3. Select the Load Settings button, to retrieve the programing information.

The recalled programing features become active.

4. You can modify the features further. These additional modifications are not saved with the saved settings. Modify the selections as required.

5. Load your originals and press the Start button to run the job.

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Version 2.0 December 2010

Xerox® WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790

Fax

XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

Document version 2.0: December 2010

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Fax

Fax Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Fax from PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Dialing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

2-Sided Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Cover Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Job Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Sending a Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Dialing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

2-Sided Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Fax Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Sending an Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

New Recipient . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Message: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Reply To . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

From: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Subject: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

2-Sided Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Internet Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Fax from PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Fax from PC Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

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Fax

Fax Overview

There are several Fax services which can be installed or enabled on your device. These are as follows:

Fax

If Fax is installed, your device is connected directly to a telephone line and therefore gives you direct control over your fax transmissions. This type of fax travels over normal telephone lines and will therefore be charged at telephone rates.

Using Fax enables you to scan your documents and send them to most types of fax machines that are connected to the telephone network.

Received faxes can be setup to print at the device automatically, held in the job list until a secure passcode is entered or sent to an E-mail address using the Fax Forward feature. Refer to Receiving a Fax on page 116 for further information.

The standard Fax option has the ability to connect to one telephone. An Extended Fax option is also available which utilizes two telephone lines. Using two telephone lines provides the capability to simultaneously send to 2 destinations, receive from 2 destinations, or send and receive.

For instructions on using the Fax service features, refer to Fax on page 72.

Note: If Fax and Server Fax are installed on your device, only one of these services can be active at

a time. Each service remains on the device, but one is enabled and one is disabled.

Server Fax

Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network. Your images are sent from your device to a Third Party fax server, which relays them over the telephone network to the fax number of your choice.

This means that your fax transmissions are controlled by the server, which may limit your faxing options. For example, the server may be set-up to collect and send all faxes at off peak times.

For instructions on using the Server Fax service features, refer to Server Fax on page 92.

Note: If Fax and Server Fax are installed on your device, only one of these services can be active at

a time. Each service remains on the device, but one is enabled and one is disabled.

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Internet Fax

Internet Fax enables the creation of an electronic image file by scanning an original hard copy document. The scanned image is converted into E-mail format to transmit over the internet or intranet.

Recipients are selected from an address book or entered manually using the keyboard. Received Internet Faxes are automatically sent from the server to the device as print jobs.

For instructions on using the Internet Fax service features, refer to Internet Fax on page 100.

Fax from PC

The Fax from PC service on the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Print Driver enables you to send a fax to any fax machine over the telephone network from your PC or workstation. The great advantage of this feature is that you do not have to print your document before you send it as a fax, and you can accomplish the complete task without leaving your workstation.

Fax Overview

The 2 requirements for this option are:

• A connected printer configuration.

• Fax must be enabled on the device.

For instructions on using the Fax from PC service features, refer to Fax from PC on page 109.

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Fax

If Authentication or Accounting has been enabled on your device you may have to enter log in details to access the features. Refer to Log In / Out on page 32 of Getting Started.

1. To select the Fax service, press the Services Home button.

2. Select the Fax option.

When a service is selected on the device, additional options and features are displayed. Most feature screens include the following buttons to confirm or cancel your choices.

• Undo resets the current screen to the values that

were displayed when the screen was opened.

• Cancel resets the screen and returns to the previous screen.

• Save saves the selections made and returns to the previous screen.

• Close closes the screen and returns to the previous screen.

If an option is not required, use the Off option to disable a feature.

Sending a Fax

1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents.

Or...........

Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.

2. Press the Clear All (AC) button once to cancel any previous screen programing selections.

3. Press the Services Home button and select the Fax option. The Fax features are displayed.

4. Enter the recipient’s fax number by:

• Keypad Dial - select the Enter Number area on

the touch screen and enter the number using the numeric keypad.

• Manual Dial - if a telephone handset is attached

to the device, select the Manual Dial key and dial the number using the handset or the numeric keypad.

• Speed Dial - select the Enter Number area and enter the 3 digit speed dial number, then

select the Speed Dial option.

• Address Book - select the Address Book button to access the fax address book. Select an

entry from the Address Book to add to the Recipient list. Continue adding recipients as required and select Close to return to the previous screen.

Note: To use the Batch Send feature to send multiple faxes to the same destination in one

transmission, refer to Batch Send on page 75 for instructions.

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Fax

5. If required, select Add to add the number entered to the Recipient list. Enter additional numbers as required. The fax will be sent to all the numbers in the Recipient list.

6. Select the required features for your fax job using the touch screen:

Dialing Characters are alphanumeric characters which have a specific fax function and can be entered as part of the fax number.

Cover Letter allows you to send a fax with a covering letter.

2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.

Original Type is used to define the original document as text, text and photo, photo or halftone

photo.

Resolution can be used to optimize the resolution settings.

7. Press Start to scan the originals and process the fax job. Remove the originals from the document feeder or document glass when scanning has completed.

Note: The Fax job enters the job list ready for sending.

8. Select Job Status to view the job list and check the status of your job.

Dialing Options

The dialing options enable you to enter the destination fax number or numbers. Select the appropriate dialing option for your fax job.

Manual Dialing

1. Select the fax number field and enter the fax number required using the numeric keypad.

2. If special characters are required, use the Dialing Characters option to enter the number plus additional dialing characters. Refer to Dialing Characters on page 74 for further information.

3. Select Add to add the number to the Recipient list. Enter additional numbers as required.

4. To amend the Recipient list:

• Select the entry in the list. If necessary, use the scroll bar to access all the entries.

•Use Edit to amend the entry. Use Remove to delete the entry from the list, or Remove All to

delete all entries.

The fax will be sent to all the numbers in the Recipient list.

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Fax

Speed Dialing

If numbers have been entered into the Address Book they can be accessed via a Speed Dial number. Each entry in the Address Book is allocated a 3-digit Speed Dial number, shown next to the entry. For information about the Address Book, refer to Address Book on page 77.

1. Select the Speed Dial option.

2. Select the fax number entry field and enter the 3-digit speed dial number.

3. Select Add to add the number to the Recipient list.

4. Enter additional numbers as required.

Speed Dialing can be combined with Manual Dialing to build the Recipient list.

Dialing Characters

Additional dialing characters can be accessed by selecting the Dialing Characters button. Use this option to enter the fax number if special characters are required. To enter a fax number using the dialing characters:

1. Select the Dialing Characters button.

2. Use the numeric keypad to enter the number plus additional dialing characters.

The following characters are available:

• Dial Pause [,] use to pause between numbers. For

additional pause time, add multiple pauses. If you are using charge code numbers, enter a pause after the fax number but before the charge code number.

• Pulse to Tone [:] use to switch between pulse and tone dialing.

• Mask Data [/] use to protect confidential information. For example, if a special charge code

or credit card number is required for a call, simply use the Mask Data character. Select the / character before entering confidential numbers. After the last confidential numbers, select / again to turn the mask data off. Characters between the / symbols will appear as *.

• Wait for Dial Tone [=] suspends dialing until an expected network tone is detected. It can

also be used to detect a specific tone when accessing an outside line or other service.

• Begin DTMF [*] Starts a sequence of DTMF (Dual Tone Multi-frequency) characters.

• End DTMF [#] Ends a sequence of DTMF (Dual Tone Multi-frequency) characters.

• Start Mailbox Signalling [!] pauses regular fax dialing and starts DTMF (Dual Tone Multi-

frequency) procedure for the fax mailbox.

• Optional Readability Characters [Space ( ) - ] these are used for readability purposes but

do not affect the number entered. For example, if you wish to identify the area code of a fax number, use the Readability Characters (1234) 567890.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Fax

Fax

If more than one fax line is available, the following characters are also available:

• Line 1 [<1>] selects line 1 to dial the number. Using the line selection identifier temporarily

overwrites the fax settings and is for the current job only.

• Line 2 [<2>] selects line 2 to dial the number. Using the line selection identifier temporarily

overwrites the fax settings and is for the current job only.

3. When you have entered the fax number and dialing characters required, select Add to add the number to the Recipient list.

4. Select Close to return to the fax options.

Batch Send

The Batch Send feature allows several fax jobs to be sent to the same destination fax machine during one transmission. This reduces the connection time and provides a reduced call connection charge. Batch Send is enabled from Tools. For more information about enabling the Batch Send feature refer to

Batch Send on page 267 of Administration and Accounting.

Once Batch Send has been enabled, it applies to all fax transmissions. Once Batch Send has been enabled, program your fax job settings as required. To allow other fax jobs to be transmitted with your job add a delay to the transmission time. For more information refer to Delay Send on page 85.

Enter the destination fax number and select the Start button. Your job is submitted to the job list, ready for transmission. When a new fax job is submitted that has the same destination as the held fax job, a pop-up message is displayed.

When the delayed time has elapsed, all faxes to the same destination are linked together and transmitted. All individual fax job settings are maintained, except the communication speed which uses the speed of the first fax job for the remaining jobs.

Note: If Batch Send is enabled and a delay send job is programmed, any subsequent fax jobs

programmed to send to the same destination will automatically be added to the batch and delayed until the scheduled time.

2-Sided Scanning

The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. Documents must first be loaded in the document feeder to enable the 2Sided option. The options are:

• 1-Sided is used if your originals are single-sided.

• 2-Sided is used if your originals are double-sided. The document feeder must be used to scan your originals with this option.

• 2-Sided, Rotate Side 2 select if your original is double-sided and opens up like a calendar.

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Fax

Original Type

Use this option to define the type of original being used for scanning. Making the correct selection enhances the quality of your output image. The options are:

• Photo & Text is recommended for originals containing high quality photographs or line art and text. Using this setting the scanned image will contain high quality pictures though the sharpness of text and line art is slightly reduced.

• Photo is used specifically for originals containing photos or continuous tones without any text or line art. Produces the best quality for photos but reduced quality text and line art.

• Text produces sharper edges and is recommended for text and line art. This option requires less communication time.

• Halftone Photo is used if your original is from a magazine or newspaper that contains photographs or text.

Resolution

The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution produces a better quality image. A lower resolution reduces communication time. The options are:

• Standard (200x100 dpi) is recommended for text originals. It requires less communication time but does not produce the best image quality for graphics and photos.

• Fine (200 dpi) is recommended for line art and photos. This is the best choice in most cases.

• Superfine (600 dpi) is recommended for photos and halftones, or images that have gray tones. It requires more communication time, but produces the best image quality.

Cover Letter

The Cover Letter feature attaches a cover letter to the document being transmitted. Using the cover letter feature replaces the routine of manually sending a cover letter each time you send a document.

The Cover Letter includes the following information:

• To the recipients name, can be entered at the device.

• From the sender’s name, as entered at the device.

• Comment the comment as specified from the comment list.

• Start Time the date and time of the fax transmission. Depending on the setup, the time is displayed as a 12 or 24 hour clock. This information is added automatically to the cover letter.

• Pages the page count, excluding the cover page. This information is added automatically to the cover letter.

• Fax numbe r the number of the sending fax device. This information is added automatically to the cover letter.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Fax

To select a Cover Letter:

1. Select the Cover Letter button and select On.

2. Select the To... field and enter the name of the recipient using the keyboard.

• Up to 30 alphanumeric characters can be entered.

• To delete a character use the backspace key, or to clear the entire entry select the X button.

•Use the Keyboards... button to access additional language keyboards.

3. Select the From... field and enter the name of the sender using the keyboard.

4. Select the comment required from the list.

If a customized comment is required, select a spare comment slot and select Edit. Enter the text required using the keyboard, then select Save.

5. To delete a comment from the list, select the comment and select Clear. A confirmation screen is displayed, select Clear.

6. Select Save to save your selections and exit.

Address Book

Fax

The Address Book is used to store individual fax numbers or groups of fax numbers which are used frequently. Up to 200 individual entries and 40 Group entries can be stored. For each number stored, transmission settings can also be set. The Address Book can be accessed from all screens where a fax number requires entering. Use the following instructions to set up and use Individual or Group entries.

Using the Address Book

If numbers have been entered into the Address Book they can be accessed via the Address Book button.

1. Select the Address Book button.

A list of Individuals entered in the Address Book is displayed by default. To add a Group entry to the list, select the Individuals drop-down menu and select Groups. The available Groups are displayed

2. Touch the column headings to sort the entries into ascending order. Touch the heading again to sort into descending order.

3. To search for Recipients, touch the Search... button. Touch the drop-down menu to choose to search for Individuals or Groups and enter the search term using the touch-screen keyboard.

4. Touch Search. The search results are displayed.

5. Select the required recipient and select Add to Recipients from the drop-down menu. The number is added to the Recipient list.

Continue adding recipients as required.

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Fax

6. To edit an existing entry, in the address book, select the entry from the list and select the Edit Details button. Edit the entry as required and select Save.

7. To clear an entry from the list, select the entry requiring deletion and select Clear Entry from the drop-down menu. A confirmation screen is displayed, select Clear Entry.

8. Select Close to return to the fax options screen.

The fax will be sent to all the numbers in the Recipient list.

Using Chain Dial

The Chain Dial feature allows you to create a single fax recipient by adding 2 or more fax numbers together. For example, an area code may be stored separately to the telephone number. Chain dialing combines these 2 entries into a single fax number.

1. Select Address Book and then the Chain Dial button.

2. If numbers or special dialing characters are required before the fax number, use the numeric keypad to enter the numbers and characters required.

3. Select the Address Book entry required and select Add to Recipient.

4. The fax number is added to the number in the Recipient entry box.

Continue adding numbers using the numeric keypad or Address Book until the number is complete.

5. Select Save to save your number and return to the Address Book screen.

6. Select Close to return to the fax options.

The number displays in the Recipient list.

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Fax

Setting up the Address Book

Individuals

1. Select the Fax tab and the Address Book button.

2. Select the Individuals button from the drop-down menu.

3. Select an empty slot from the list of entries. If necessary, use the scroll bar.

4. Select the Individual Name... field and enter the name of the recipient using the keyboard.

To delete a character use the backspace key, or to clear the entire entry select the X button.

Select Save.

5. Select the Fax Number field and enter the fax number of the recipient using the keypad. Use the Dialing Characters button to enter the number if special characters are required. Refer to Dialing Characters on page 74 for further information.

6. Select a Starting Rate for the recipient. Use the drop-down menu to select a speed for the option selected. Refer to Starting Rate on page 84 for further information.

7. Select Cover Letter and select On to include a covering note for the recipient. Complete the details required, refer to Cover Letter on page 76 for further information.

8. Select the Save button. The new entry is displayed in the list.

9. To amend an entry, select the entry and use the Edit Details option.

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Fax

Groups

Group entries allow you to group individual entries under one number, for regularly used broadcast transmissions. When transmitting a fax you only have to enter the one group number to send to multiple destinations. Fax numbers can only be added to a group if they are entered as an individual entry.

1. To add a Group entry, select the Fax tab and the Address Book button.

2. Select the Groups option from the drop-down menu.

3. Select an empty slot from the list of entries. If necessary, use the scroll bar.

4. Select the Group Name... field and enter the name of the Group using the keyboard.

To delete a character use the backspace key, or to clear the entire entry select the X button.

Select Save.

5. Select the Add Recipients button to add recipients to the Group.

6. Individual or Group recipients can be added to a Group:

• To add an individual entry, select Individuals from the drop-down menu. Select the entry

required and select Add to Group.

• To add a group entry to the new group, select Group from the drop-down menu. Select the

group entry required and select Add to Group.

7. Continue adding individuals and groups until all the recipients have been added.

8. Use Remove to delete any unwanted entries from the Group.

9. Select Save when you have finished adding recipients. The recipients display in the list.

10. Select Close to return to the Address Book screen. The new Group has been created.

11. To amend a Group entry, use the Edit Details option.

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Fax

Image Quality

The Image Quality options provide access to the features which enhance the image quality or output quality. To access the Image Quality options, select Services Home and Fax . Then select the Image Quality tab.

Image Options

Lighten / Darken

This provides manual control to adjust the lightness or darkness of the scanned images.

• Move the indicator down to darken the scanned image, for light originals such as pencil images.

• Move the indicator up to lighten the scanned image, for dark originals such as halftones or originals with colored backgrounds.

Fax

Image Enhancement

Background Suppression

This enhances originals that have colored backgrounds, by reducing or eliminating the background on the output. This option is useful when your original is on colored paper.

• Select Auto Suppression to automatically suppress unwanted background.

• Select Off to turn the Background Suppression feature off, particularly when:

•The Darken adjustment does not produce a

satisfactory output from light originals.

• The original has a gray or colored border, such as a certificate.

• You want to bring out fine detail that was lost due to a dark edge when using bound originals.

Select Save to save your selections and exit.

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Fax

Layout Adjustment

The Layout Adjustment options allow you to specify the type and size of document for scanning, for example a custom size or book original. You can also specify how to process documents that are too big for the receiving fax machine. To access the Layout Adjustment options, select

Services Home and Fax. Then select the Layout Adjustment tab.

Original Size

Select Original Size to enter the size of your document when scanning from the document glass or the document feeder. Your device uses this information to calculate the size of your original and the

scanned image. You can also select Auto Detect for automatic size detection, or Mixed Size Originals if scanning a mix of sizes. The options are:

• Auto Detect is the default setting and enables automatic size sensing. The size detected is matched to a standard size paper.

• Pre-set Scan Areas allows you to define the size of your original from a list of pre-set, standard document sizes. You can view the list by using the scroll bar.

• Mixed Size Originals allows you scan documents containing different size pages. The pages must be the same width, like A4 LEF and A3 SEF (8.5x11” LEF and 11x17” SEF), other combinations are shown on the screen. The device will detect the size of the documents and determine whether the receiving fax machine can support the various paper sizes. If the receiving fax cannot support the page sizes, the image is reduced or enlarged to fit.

Select Save to save your selections and exit.

Reduce/Split

Select Reduce/Split to specify how your faxed document is printed if your document paper size is larger than the receiving fax machine's capabilities. The options are:

• Reduce to Fit this option reduces the image to fit the paper size of the receiving fax machine.

• Split Across Pages this option splits the document into 2 equal parts, or the majority of the image is put on to 1 page and the remainder on the next page.

Select Save to save your selections and exit.

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Fax

Book Faxing

CAUTION: Do not close the document feeder when scanning bound originals.

Select Book Faxing to specify which page or pages of a book are to be scanned. The book original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the document glass. Align the top of the bound original against the rear edge of the document glass.

Original Size on page 82 for more information.

The options are:

Select Save to save your selections and exit.

Several pages of a bound document can be faxed using the Build Job feature. Refer to Build Job on page 90 for more information.

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Fax

Fax Options

The Fax Options allow you to specify how your fax document is transmitted and how it is printed at the receiving fax machine. To access the Fax Options, select

Services Home and Fax. Then select the Fax Options tab.

Confirmation Report

Select Confirmation Report to print a broadcast report to identify the success or failure of a fax job. The options displayed depend on the settings enabled in Tools. Refer to the System Administrator

Guide for more information.

The options are:

Print Confirmation

• Use to print a transmission report containing details about the fax, together with a reduced copy of the first faxed page.

•The Confirmation report is printed after every transmission.

• When sending a fax to multiple recipients, one report is printed listing all of the recipients.

Print On Error Only

• Select this option to print the Confirmation report only if an error occurs with the transmission.

Select Save to save your selections and exit.

Starting Rate

Use Starting Rate to select the top transmission speed of your fax job. The actual transmission speed will depend on the receiving fax machine. The options are:

Super G3 (33.6 Kbps)

• The fastest fax transmission rates and the default option.

• Determines the transmission rate to be used based on the maximum capabilities of the receiving fax machine.

• This rate minimizes transmission errors by using Error Correction Mode (ECM). Initial transmission speed is 33,600 Bits Per Second (bps).

WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Fax

Fax

G3 (14.4 Kbps)

• The standard Group 3 fax transmission rates. These are used in fax environments where there is existing noise or stress on the phone network which prevents higher speed fax transmissions working well.

• Selects the transmission rate based on the maximum capabilities of the receiving fax machine.

• Initial transmission speed is 14,400 Bits Per Second (bps). This rate minimizes transmission errors by using Error Correction Mode (ECM).

Forced (4800 bps)

• Used in areas of low quality communication, when experiencing telephone noise, or when fax connections are susceptible to errors.

• Forced (4800 bps) is a slower transmission rate but is less susceptible to errors. In some regional areas the use of Forced (4800 bps) is restricted.

Select Save to save your selections and exit.

Delay Send

Select Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. Delay Send can also be used with Mailbox and Polling options.

1. Select Specified Time and select either the Hour or the Minute field to enter a time to send your fax.

2. Use the arrow buttons or numeric keypad to enter the hours and minutes.

If the device is set up to display the time using a 12 hour clock, you must also select either the AM or PM button.

3. Select Save to save your selections and exit.

Once scanned, the fax will be stored in memory and sent at the specified time.

Note: Delay Send can be used for Batch Send fax jobs. For more info refer to Batch Send on

page 75.

Send Header Text

This feature allows you to add header text information when sending the fax. This is in addition to the standard header text. The information is printed in the header at the top of each page of the fax transmission. The information included is displayed on the screen and can be customized using Tools. Refer to the System Administrator Guide for more information.

Select On then Save to enable the Send Header Text to print on the fax output.

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Mailboxes

Mailboxes are areas of device memory where incoming faxes are stored or from which outgoing faxes can be polled. Mailboxes enable you to store all received fax documents until it is convenient to retrieve them. Conversely, storing fax documents in a mailbox for Polling allows a remote user or users to retrieve the fax on demand.

Mailboxes must be set up by the System Administrator before fax documents can be stored in them. The device can contain up to 200 electronic mailboxes within its memory. To allow a remote user to fax to your mailbox they must know your mailbox number. To retrieve a document from your mailbox the remote user must know your mailbox number and if, appropriate, your passcode.

The mailbox passcode ensures that the fax documents held in the mailbox are secure and can only be accessed by an authorized user. The passcode is a 4 digit number. If the mailbox has been setup with a passcode of 0000 then any combination of numbers, including no numbers, can be entered as the passcode to gain access to the mailbox.

Select the Mailboxes button. The options are:

Send to a Remote Mailbox

This feature enables you to send a fax directly to an individual's private mailbox on a remote machine. The remote machine must have mailbox capabilities.

1. Select Send to a Remote Mailbox.

2. Select the Fax Nu mber entry field and enter the recipient's fax number using the numeric keypad. Alternatively, select the Address Book option and select the recipient from the directory.

To send to a remote mailbox you must know the recipients mailbox number.

3. Select the Mailbox Number entry field and enter the mailbox number, between 001 and 255.

4. Select Save to save your selections and exit.

5. If required, use Delay Send to program a specific time to send the fax. Refer to Delay Send on page 85 for more information.

6. Load the originals and select Start on the control panel to send the fax to the recipient's mailbox.

A Store to Remote Mailbox message is displayed for information.

If enabled by your System Administrator, a report is printed once the documents are sent to the remote mailbox.

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Fax

Store to Local Mailbox

This feature allows you to store documents to be polled. The document is stored in your mailbox and automatically sent to a remote fax machine when requested.

1. Select the Store to Mailbox button.

2. Select the Mailbox Number entry field and enter the mailbox number, between 001 and 200.

3. Select the Mailbox Passcode entry field and enter the 4-digit mailbox passcode.

4. Load the originals and select Start.

Your fax job is scanned and stored in the mailbox and the Mailboxes screen returns.

Print Mailbox Documents

Faxes stored in your mailbox can be printed.

1. Select the Print Mailbox Documents button.

2. Select the Mailbox Number entry field and enter the mailbox number, between 001 and 200.

3. Select the Mailbox Passcode entry field and enter the 4-digit mailbox passcode.

4. Select Start to print the contents of the mailbox.

The documents may be deleted after printing, depending on the Mailbox & Polling Policies set.

Delete Mailbox Documents

All the faxes stored in your mailbox can be deleted. Mailbox Documents are faxes you have stored ready for Polling and faxes that you have received in your mailbox.

1. Select the Delete Mailbox Documents button.

2. Select the Mailbox Number entry field and enter the mailbox number, between 001 and 200.

3. Select the Mailbox Passcode entry field and enter the 4-digit mailbox passcode.

4. Select Start to delete the contents of the mailbox.

Note: The storage time for faxes is set up by the

System Administrator.

A confirmation screen is displayed prior to deleting the faxes stored in the selected mailbox.

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Polling

Using the Polling function, documents stored on a remote fax machine can be retrieved and printed on your device. Alternatively, documents stored on your device can be polled by a remote fax machine. Polling is a useful way of constantly providing access to updated information without having to re-distribute it.

Local Polling

The Local Polling feature allows a fax document to be left in the memory of your device to be retrieved by another fax machine. If the fax document is in memory it may be polled once and deleted, or polled several times, depending on the Mailbox & Polling Policies set.

Select the Local Polling button and then On to enable Local Polling. The options are:

• Secure Polling is used for sensitive documents. Access is only granted if the fax numbers of the retrieving devices have been entered, or if the Allow All Address Book numbers access option is selected.

a. Select the Secure Polling button and then Enabled.

b. Select the Polling Passcodes button and add the

fax numbers of the devices retrieving the document. Alternatively, select Allow All Address Book numbers access to enable all fax numbers stored in the Address Book access to the document.

c. Use Add to add more than one number to the list.

To delete a number from the list, select the entry and select Delete.

d. Select Close to exit.

e. Load the originals to be stored for polling and press Start.

The originals are scanned and stored in memory ready to be polled.

• Print Polling Documents prints the documents stored in memory.

• Delete Polling Documents deletes all stored documents. A confirmation screen is displayed, select Delete All or Cancel.

Select Save to save your selections and exit.

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Poll Remote Fax

The Poll a Remote Fax feature allows you to call a remote fax machine. The call locates and retrieves faxes stored at the remote machine. Remote Polling allows you to poll a remote machine immediately or at a specified time. More than one remote machine can be polled at a time.

1. Select the Poll a Remote Fax button and select On. Then select Save.

2. Enter the fax numbers of the devices which are being polled. Use Add to add more than one number to the list.

Use the Speed Dial or Address Book option to add a specific number from the directory.

3. If required, use Delay Send to program a specific time to poll the remote machine. Refer to Delay Send on page 85 for more information.

4. Select Start to commence polling.

The remote device is polled and the retrieved document printed.

Poll Remote Mailbox

The Poll Remote Mailbox feature allows you to call a remote machine which has a mailbox setup. The call locates and retrieves the faxes stored within the mailbox. The mailbox number and passcode must be known.

1. Select the Poll a Remote Mailbox button.

2. Select the Fax Nu mber entry field and enter the fax number of the device being polled using the numeric keypad. Use the Address Book option to add the number if required.

Use the Dialing Characters option to enter the number if special characters are required. Refer to

Dialing Characters on page 74 for more information.

3. Select the Mailbox Number entry field and enter the mailbox number, between 001 and 200.

4. Select the Mailbox Passcode entry field and enter the 4-digit mailbox passcode.

5. Select Start to commence polling the mailbox.

The remote device mailbox is polled and the retrieved document printed.

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Fax Reports

Various fax reports are available for printing on your device. Select one of the following reports to print:

• Activity Report prints details of the last 50 fax transactions.

• Address Book Individuals Report prints details of all entries in the individual directory.

• Address Book Group Report prints details of all groups in the group directory.

• Options Report prints details of the fax card configuration.

• Pending Jobs Report prints information about jobs currently queued in the device memory and details of available memory.

Select Print Report to print the selected report.

Job Assembly

This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and

Fax. Then select the Job Assembly tab.

Build Job

Use this feature to build a job that requires different settings for each page, or a segment of pages.

You can select the appropriate settings to be applied to individual pages or segments of a completed job. First split the originals into sections for individual programing.

Some pages with text and some with photos

Some pages 2 sided and some 1 sided

1. Select Build Job on the Job Assembly tab.

2. Switch on Build Job by selecting the On button and select Save.

3. Select the options required for the first segment of the job.

4. Load the first segment originals and press Start.

5. Remove the first segment originals. The Build Job screen displays the first segment in the list. The following options can be applied:

• Delete Last Segment deletes the last segment scanned. You can continue programing the

Build Job.

• Delete All Segments deletes the current Build Job and returns you to the main Build Job

screen.

Var ious sized originals

More than 100 pages

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6. Select the options required for the second segment.

7. Load the second segment originals and press Start.

8. Repeat these steps until all segments of your job have been programmed and scanned.

9. After the last segment has been scanned, select End Build Job to indicate you have finished scanning and the job can be processed and completed.

Fax

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Server Fax

If Authentication or Accounting has been enabled on your device you may have to enter log in details to access the features. Refer to Log In / Out on page 32 of Getting Started.

1. To select the Server Fax service, press the Services Home button.

2. Select the Server Fax option.

When a service is selected on the device, additional options and features are displayed. Most feature screens include the following buttons to confirm or cancel your choices.

• Undo resets the current screen to the values that

were displayed when the screen was opened.

• Cancel resets the screen and returns to the previous screen.

• Save saves the selections made and returns to the previous screen.

• Close closes the screen and returns to the previous screen.

If an option is not required, use the Off option to disable a feature.

Sending a Server Fax

1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents.

Or...........

Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.

2. Press the Clear All (AC) button once to cancel any previous screen programing selections.

3. Press the Services Home button and select the Server Fax option. The Server Fax features are displayed.

4. Enter the recipient’s fax number by:

• Keypad Dial - select the Enter Number area on

the touch screen and enter the number using the numeric keypad.

• Fax Directory - Touch the Fax Directo ry button,

select an entry from the Fax Directory to add to the Recipient list.

5. Select Add to add the number to the Recipient list.

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6. Select the required features for your fax job using the touch screen:

Dialing Characters are alphanumeric characters which have a specific fax function and can be entered as part of the fax number.

2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.

Original Type is used to define the original document as text, text and photo, or photo.

Resolution can be used to optimize the resolution settings.

7. Press Start to scan the originals and process the Server Fax job. Remove the originals from the document feeder or document glass when scanning has completed.

Note: The Server Fax job enters the job list ready for sending.

8. Select Job Status to view the job list and check the status of your job.

Dialing Options

Server Fax

The dialing options enable you to enter the destination fax number or numbers. Select the appropriate dialing option for your fax job.

To access the Dialing Options, select Services Home and Server Fax.

Manual Dialing

1. Select the fax number field and enter the fax number required using the numeric keypad.

2. If special characters are required, use the Dialing Characters option to enter the number plus additional dialing characters. Refer to Image Quality on page 81 for further information.

3. Select Add to add the number to the Recipient list. Enter additional numbers as required.

The fax will be sent to all the numbers in the Recipient list.

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Server Fax

Dialing Characters

1. Select the Dialing Characters button.

2. Use the numeric keypad to enter the number plus additional dialing characters.

The following characters are available:

• Dial Pause [,] use to pause between numbers.

The pause allows time to switch from an inside to an outside line during automatic dialing. For additional pause time, add multiple pauses. If you are using charge code numbers, enter a pause after the fax number but before the charge code number.

• Long Pause [,] use to enter a long pause between numbers.

• Mask Data [/] use to protect confidential information. For example, if a special charge code

• Group Dial [\] use to add another fax number to the entry if the fax is being transmitted to

multiple recipients.

• Pulse to Tone [:] use to switch between pulse and tone dialing.

• Password Check [S] use for remote terminal identification. This character verifies that the

correct number has been dialled.

• Wait for Network Tone [W] suspends dialing until an expected network tone is detected. It

can also be used to detect a specific tone when accessing an outside line or other service.

• Optional Readability Characters [+] and [ ] these characters are used for readability

purposes and do not affect the number entered. For example, if you wish to identify the area code of a fax number, you can use the space readability character 01234 567890.

3. When you have entered the fax number and dialing characters required, select Add to add the number to the Recipient list.

4. Select Close to return to the fax options.

2-Sided Scanning

• 1Sided is used if your original documents are single-sided.

• 2Sided is used if your original documents are double-sided. The document feeder must be used to scan your originals with this option.

• 2-Sided, Rotate Side 2 select if your original opens up like a calendar.

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Server Fax

Original Type

Use this option to define the type of original to be used for scanning. Making the correct selection enhances the quality of your output image. The options are:

• Photo is used specifically for originals containing photos or continuous tones without any text or line art. Produces the best quality for photos but reduced quality text and line art.

• Text produces sharper edges and is recommended for text and line art. This option requires less communication time.

• Halftone Photo is used if your original is from a magazine or newspaper that contains photographs or text.

Resolution

The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution produces a better quality image. A lower resolution reduces communication time. The options are:

• Standard (200x100 dpi) is recommended for text documents. It requires less communication time but does not produce the best image quality for graphics and photos.

• Fine (200 dpi) is recommended for line art and photos. This is the best choice in most cases.

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Server Fax

Fax Directory

The Fax Directory is used to store individual fax numbers which are used frequently. The Fax Direct ory can be accessed from all screens where a fax number requires entering. Up to 29 entries can be added.

Using the Fax Directory

If numbers have been entered into the Fax Directory they can be accessed via the Fax Di rect ory button.

1. Select the Fax Direct ory button.

A list of fax numbers entered in the Fax Directory is displayed.

2. Select the required number and select Add to Recipients from the drop-down menu. The number is added to the Recipient list.

Continue adding recipients as required.

3. To edit an entry, select it in the list and select the Edit button.

Edit the entry as required and select Save.

4. To clear an entry from the list, select the entry requiring deletion and select Clear Entry from the drop-down menu. A confirmation screen is displayed, select Clear Entry.

5. Select Close to return to the fax options.

The fax will be sent to all the numbers in the Recipient list.

Setting up the Fax Directory

1. Select the Server Fax tab and the Fax Direct ory button.

2. Select an empty slot from the list of entries. If necessary, use the scroll bar.

3. Enter the fax number in the Edit Fax Number field.

Use the C button to delete an incorrect entry, or to clear the entire entry select the X button.

Select Save.

The new entry is displayed in the list.

4. To use the entry for the current job, select the entry in the list and select Add To Recipients.

The number is added to the Recipient list.

5. To edit an entry, select it in the list and select the Edit button. Edit the entry as required and select Save.

6. To exit from the Fax Directory, select Close.

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Image Quality

The Image Quality options provide access to the features which enhance the image quality or output. To access the

Image Quality options, select Services Home and Server Fax. Then select the Image Quality tab.

Image Options

Select Image Options to adjust the lightness and darkness of the image, and to sharpen the image. The options are:

Lighten/Darken

Provides a manual control to adjust the lightness or darkness of the scanned images.

• Move the indicator down to darken the scanned image, for light originals such as pencil images.

• Move the indicator up to lighten the scanned image, for dark originals such as halftones or originals with colored backgrounds.

Server Fax

Sharpness

This provides manual control to adjust the sharpness of the scanned images.

• Move the indicator up to sharpen the scanned image.

• Move the indicator down to soften the scanned image.

Select Save to save your selections and exit.

Image Enhancement

Select Image Enhancement to reduce background and adjust the image. The options are:

Background Suppression

This enhances originals that have colored backgrounds, by reducing or eliminating the background from your original. This option is useful when your original is on colored paper.

• Select Auto Suppression to automatically suppress unwanted background.

• Select Off to turn the Background Suppression feature off, particularly when:

•The Darken adjustment does not produce a

satisfactory output from light originals.

• The original has a gray or colored border, such as a certificate.

• You want to bring out fine detail that was lost due to a dark edge when using bound originals.

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Server Fax

Contrast

The Contrast feature controls the image density on the output and compensates for an original that has too much or too little contrast on the image.

• Select Manual Contrast to set the level of contrast yourself. Move the indicator towards the High setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures. Move the indicator towards the Low setting to reproduce more detail in light and dark areas of the original.

Select Save to save your selections and exit.

Layout Adjustment

The Layout Adjustment options allow you to specify the original size or mixed size originals for scanning. To access the Layout Adjustment options, select Services Home and

Server Fax. Then select the Layout Adjustment tab.

Original Size

Select Original Size to enter the size of your document when scanning from the document glass or the document feeder. Your device uses this information to calculate the size of your original and the

scanned image. You can also select Auto Detect for automatic size detection, or Mixed Size Originals if scanning a mix of sizes. The options are:

• Auto Detect is the default setting and enables automatic size sensing. The size detected is matched to a standard size paper.

• Pre-set Scan Areas allows you to define the size of your original from a list of pre-set, standard document sizes. You can view the list by using the scroll bar.

The device will detect the size of the documents and determine whether the receiving fax machine can support the various paper sizes. If the receiving fax cannot support the page sizes, the image is reduced or enlarged to fit.

Select Save to save your selections and exit.

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Server Fax

Fax Options

The Fax Options allow you to specify a specific time for sending your fax. To access the Fax Opti ons, select Services

Home and Server Fax. Then select the Fax Options tab.

Delay Send

1. Select Specified Time and select either the Hour or the Minute field to enter a time to send your fax.

2. Use the arrow buttons or numeric keypad to enter the hours and minutes.

If the device is set up to display the time using a 12 hour clock, you must also select either the AM or PM button.

3. Select Save and program and scan the fax job.

The fax will be stored in memory and sent at the specified time.

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Internet Fax

If Authentication or Accounting has been enabled on your device you may have to enter log in details to access the features. Refer to Log In / Out on page 32 of Getting Started.

1. To select the Internet Fax service, press the Services Home button.

2. Select the Internet Fax option.

When a service is selected on the device, additional options and features are displayed. Most feature screens include the following buttons to confirm or cancel your choices.

• Undo resets the current screen to the values that

were displayed when the screen was opened.

• Cancel resets the screen and returns to the previous screen.

• Save saves the selections made and returns to the previous screen.

• Close closes the screen and returns to the previous screen.

If an option is not required, use the Off option to disable a feature.

Sending an Internet Fax

1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents.

Or...........

Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder.

2. Press the Clear All (AC) button once to cancel any previous screen programing selections.

3. Press the Services Home button and select the Internet Fax option. The Internet Fax features are displayed.

4. Select New Recipients.

5. Select To , Cc or Bcc for the recipient using the dropdown menu to the left of the entry box.

6. Using the keyboard, enter the E-mail address.

• Up to 128 alphanumeric characters can be

entered.

• To delete a character use the backspace key, or to clear the entire entry select the X button.

•Use the Keyboards... button to access additional language keyboards.

Select Add to add the E-mail address to the Recipient list. Continue adding E-mail addresses until all the recipients have been added to the list, then select Close.

All the recipients are displayed in the Recipient list.

100

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Xerox 5735A User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Getting Started

Table of Contents

Introduction

Support

Device Overview

Services and Options

WorkCentre Copier/Printer Models

WorkCentre Copier/Printer/Scanner Models

Control Panel Overview

Power On and Off

Power On

Power Off

Energy Saver

Loading Paper

Loading Documents

Making Copies

Printing a Document

Sending a Fax

Server Fax

Internet Fax

Sending a Fax from the PC

Workflow Scanning

Sending an E-mail

Saving Jobs for Reprinting

Reprinting Saved Jobs

Log In / Out

Enhance Productivity

Maintenance and Consumables

Customer Replaceable Units

Staple Cartridges and Hole Punch Waste

Cleaning Tasks

Troubleshooting

Jam Clearance

Help

On the Device

Information Pages

Documentation

Faults

On the Print Driver

On Internet Services

Further Assistance

Copy

Table of Contents

Introduction

Making Copies

Copy Options

Reduce/Enlarge

Paper Supply

2 Sided Copy

Copy Output

Image Quality

Original Type

Image Options

Image Enhancement

Layout Adjustment

Original Size

Book Copying

Image Shift

Edge Erase

Invert Image

Output Format

Booklet Creation

Covers

Inserts

Annotations

Transparency Separators

Page Layout

Job Assembly

Build Job

Sample Job

Save Job for Reprint

Save Current Settings

Retrieve Saved Settings

Table of Contents

Fax Overview