Xerox 32N00467 User Manual
WorkCentre 4118
User Guide
32N00467
Prepared and Translated by:
Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1BU
ENGLAND
©2006 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by
statutory or judicial law or hereinafter granted, including without limitations, material generated from the software
programs which are displayed on the screen, such as icons, screen displays, looks etc.
®
Xerox
and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and
trademarks of other companies are hereby acknowledged.
Changes, technical inaccuracies and typographical errors wil l be corrected in subsequent editions.
Table of Contents
1 Welcome.................................................................................1-1
Introduction................................................................................................ 1-2
About This Guide....................................................................................... 1-3
Related Information Sources.................................................................... 1-4
Customer Support.....................................................................................1-5
Safety Notes............................................................................................... 1-6
Electrical Safety Information ........................................ .... ... ... ... ... .... .....1-7
Operational Safety Information ............................................................. 1-8
Maintenance Information....................................................................... 1-9
Ozone Safety Information ..................................................................... 1-9
Consumables ...................................................................................... 1-10
Radio Frequency Emissions ............................................................... 1-10
Laser Safety Information..................................................................... 1-10
Product Safety Certification................................................................. 1-11
Regulatory Information........................................................................... 1-12
FAX Function ......................................................................................1-12
Environmental Compliance .................................................................... 1-16
Illegal Copies............................................................................................ 1-17
Product Recycling and Disposal............................................................ 1-20
2 Getting Started.......................................................................2-1
Unpacking ..................................................................................................2-2
CD Contents.... ....................................... ... ... ... .... ... ... ... .... ... ... ...............2-3
CD Installation........... ... ... ... .... ... ... ... ... ...................................................2-5
Machine Overview ............ ... ... .... ... ... ... .......................................... ... .... ... .. 2-6
Models and Options .............................................................................. 2-6
Component Location............................................................................. 2-7
Control Panel Overview ........................................................................2-9
2 in 1 Control panel.......................................................... ... ... ... ... .... .....2-9
Xerox WorkCentre 4118 User Guide Page i
4 in 1 Control panel.......................................................... ... ... ... ... .... .....2-9
Installing Drum and Toner Cartridges...................................................2-12
Making Connections................................................................................ 2-14
Powering On the Machine ... ... .... ... ... ... .................................................... 2-16
Loading Paper.......................................................................................... 2-17
Machine Setup ........... .... ... ... ... .... ... ... ... .......................................... ... .......2-20
Machine Setup Options.......... ... ... ... ... .......................................... .... ... 2-21
Installing Software................................................................................... 2-24
Installing Drivers..................................................................................2-24
System Requirements............ ... ... ... ... .... ... ... ... .... ... ... ... .... ... ... ... ..........2-24
Installing Drivers in Windows ..............................................................2-25
Test Print or Scan ...............................................................................2-32
3 Copy........................................................................................3-1
Copying Procedure.................................................................................... 3-2
Basic Copy Features................................................................................. 3-6
Feature Description............................................................................... 3-6
Special Copy Features.............................................................................. 3-9
Feature Description............................................................................... 3-9
Compatible Features............................................................................... 3-13
4 Paper and Other Media..........................................................4-1
Loading Paper............................................................................................ 4-2
Preparing Paper for Loading.................................................................4-2
Using the Paper Trays ........................................... ... ... .... ... ... ... ... .... ... .. 4-2
Using the Bypass Tray.......................................................................... 4-5
Setting the Paper Size...............................................................................4-8
Media Specifications................................................................................. 4-9
Media Sizes and Types................ ... ... .... ... ... ... .... ... ... ............................ 4-9
5 Fax (4 in 1 only)......................................................................5-1
Faxing Procedure ...................................................................................... 5-2
Dialing Methods.........................................................................................5-6
Basic Fax Features........ ... .......................................... ... ... .... ... ... ... ............5-8
Feature Description............................................................................... 5-8
Special Fax Features........... ... .... ... ... .......................................... ... ... .... ... 5-10
Feature Description............................................................................. 5-10
Fax Forwarding........................................................................................ 5-14
Mailbox Setup ..........................................................................................5-15
Page ii Xerox WorkCentre 4118 User Guide
Create a Mailbox................................................................................. 5-15
Delete a Mailbox ....................................... ... ... .... ... ... ... ....................... 5-16
Mailbox Procedures................................................................................. 5-17
Storing Documents in a Mailbox .................................................. .... ... 5-17
Printing Mailbox Contents ...................................................................5-18
Deleting Mailbox Contents ..................................................................5-19
Polling from a Mailbox......................................................................... 5-20
Sending to a Mailbox....... ... .... ... ... ... ... .... ... ... ....................................... 5-21
Fax Setup Options................................................................................... 5-22
Changing the Fax Setup Options........................................................5-22
Fax Setup Options ..............................................................................5-23
6 Print.........................................................................................6-1
Printing a Document.................................................................................. 6-2
Printer Settings..........................................................................................6-3
Accessing Printer Settings ....................................................................6-3
PCL Driver.................................................................................................. 6-5
Layout Tab ............................................................................................ 6-6
Paper Tab .......................................... .... ... ... ... .... ... ... ............................ 6-7
Image Options Tab................................................................................ 6-8
Output Options Tab............................................................................... 6-9
Watermark Tab ...................................................................................6-10
About Tab............................................................................................6-11
7 Scan (4 in 1 only) ...................................................................7-1
TWAIN Scanner Program..........................................................................7-2
TWAIN Scanning Procedure..................................................................... 7-3
Scanning Using the WIA Driver................................................................ 7-6
WIA Scanning Procedure...................................................................... 7-6
8 Machine Administration........................................................8-1
Reports....................................................................................................... 8-2
Reports Available.................................................................................. 8-2
Printing Reports ....................................................................................8-3
ControlCentre............................................................................................. 8-4
Installing ControlCentre......................................................................... 8-4
Running ControlCentre ......................................................................... 8-4
Using ControlCentre.............................................................................. 8-4
Passcode Protection................................................................................. 8-7
Enable Passcode Protection..................................................... ... .... ... .. 8-7
Change the Passcode.................. ... ... .......................................... .... ... .. 8-8
Xerox WorkCentre 4118 User Guide Page iii
Clear Memory.... ... ... ... .... ... ... ... .... ... ... ... ... .......................................... .... .....8-9
Clearing the Memory............................................................................. 8-9
Maintenance Tools .................................................................................. 8-10
Check the Serial Number....................................................................8-10
Notify Toner Low................................................................................. 8-11
New Drum ........................................................................................... 8-11
Clean Drum......................................................................................... 8-12
Billing Counters................................................................................... 8-12
Enabling or Disabling Auxiliary Access................................................ 8-13
9 Maintenance...........................................................................9-1
Cleaning......................................................................................................9-2
Cleaning the Document Glass and Constant Velocity Transport (CVT)
Glass.....................................................................................................9-2
Control Panel and LCD .........................................................................9-3
Outside Areas of the Machine............................................................... 9-3
Ordering Supplies................... .... ... ... ... ... .... ...................................... .... ... .. 9-4
Customer Replaceable Units..... ... ...... ... ...................................................9-5
Toner Cartridge..................................................................................... 9-5
Drum Cartridge......................................................................................9-8
Replacing the Drum Cartridge............................................................... 9-8
10 Troubleshooting ..................................................................10-1
General ..................................................................................................... 10-2
Fault Clearance........................................................................................ 10-3
Document Jams .................................................................................. 10-3
Paper Jams..................................................... .... ... ............................. 10-6
Paper Exit Area......................................................... ... .... ................... 10-7
2 Sided Jam ....................... .... ... ... ... ....................................................10-9
Bypass Tray Jam ................................................................................10-9
Customer Support.................................................................................10-10
LCD Error Messages ............................................................................. 10-11
Problem and Solutions Charts ............................................................. 10-14
Copying Problems............................................................................. 10-14
Printing Problems.............................................................................. 10-15
Faxing Problems Solution Chart .......................................................10-17
11 Specifications ......................................................................11-1
Introduction.............................................................................................. 11-2
Printer Specifications..............................................................................11-3
Page iv Xerox WorkCentre 4118 User Guide
Fax Specifications...................................................................................11-4
Scanner and Copier Specifications .......................................................11-5
General Specifications.................................................................. ... .... ... 11-6
Media Specifications............................................................................... 11-7
12 Index .......................................................................................1-1
Xerox WorkCentre 4118 User Guide Page v
Page vi Xerox WorkCentre 4118 User Guide
1 Welcome
Thank you for choosing the Xerox WorkCentre 4118. This
product have been designed for ease of use, but to use your
machine to its fullest potential take some time to read the User
Guide.
¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
¾ About This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
¾ Related Information Sources. . . . . . . . . . . . . . . . . 1-4
¾ Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
¾ Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
¾ Regulatory Information . . . . . . . . . . . . . . . . . . . . 1-12
¾ Environmental Compliance . . . . . . . . . . . . . . . . . 1-16
¾ Illegal Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17
¾ Product Recycling and Disposal . . . . . . . . . . . . . 1-20
Xerox WorkCentre 4118 User Guide Page 1-1
Introduction
Welcome
Xerox WorkCentre 4118p
Hereafter the 4118p will be referred to in this documentation as the 2 in 1 model.
The 2 in 1 model provides digital copying and direct printing at 17 pages per minute A4 or 18
pages per minute letter as standard.
Options available include an additional Paper Tray, Document Feeder, Foreign Interface,
Stand and Network Kit. The Network Kit enables network printing, including PostScript,
Macintosh and Linux print and scan drivers.
Xerox WorkCentre 4118x
Hereafter the 4118x will be referred to in this documentation as the 4 in 1 model.
The 4 in 1 model provides digital copying, direct printing, fax and direct scanning at 17/18
pages per minute.
Options include an additional Paper Tray, Foreign Interface, Stand, and Network Kit. The
Network Kit enables network printing including PostScript, Macintosh and Linux print and scan
drivers.
z For instructions
on unpacking and
setting up the
machine ready for
use the Quick
Install Sheets, or
refer to “Getting
Started” on page
2-1.
Page 1-2 Xerox WorkCentre 4118 User Guide
About This Guide
Throughout this User Guide some terms are used interchangeably:
¾ Paper is synonymous with media.
¾ Document is synonymous with original.
¾ Xerox WorkCentre 4118 is synonymous with the machine.
The following table offers further information about the conventions used within this Guide.
CONVENTION DESCRIPTION EXAMPLE
Italic Typeface Used to emphasize a word or phrase.
In addition, references to other
publications are displayed in Italic
typeface.
Welcome
Xerox WorkCentre 4118.
Bracket Text Typeface Used to emphasize the selection of a
feature mode or key.
Notes Located in the margins and used to
provide additional or useful
information about a function or
feature.
Specification Note Provides more in-depth specification
information relating to the machine.
Caution Cautions are statements that suggest
mechanical damage as a result of an
action.
Warning Used to alert users to the possibility of
personal injury .
¾ Select the paper supply source
required by pressing [Paper
Supply].
z For instructions on loading media, refer
to “Loading Paper” on page 4-2.
L For full media specifications refer to
“Media Specifications” on page 11-7.
CAUTION: DO NOT use organic or
strong chemical solvents or
aerosol cleaners or pour fluids
directly onto any area.
WARNING: This product must be
connected to a protective earthing
circuit.
Xerox WorkCentre 4118 User Guide Page 1-3
Related Information Sources
Welcome
Information available for the product consists of:
-This User Guide
-The Quick Use Guide
-The Quick Install Sheets
-The System Administration Guide
- The Xerox website http://www.xerox.com
Page 1-4 Xerox WorkCentre 4118 User Guide
Customer Support
If you need assistance during or after product installation, please visit the Xerox website for
online solutions and support:
If you require further assistance, call our experts at the Xerox Welcome Center, or contact your
local representative. When telephoning please provide the machine serial number. Use the
space below to make a note of the machine serial number:
# ____________________________________________
To access the serial number open the side cover using the release latch and then open the
front door. The serial number is located on the panel above the Toner Cartridge.
Welcome
http://www.xerox.com
The Xerox Welcome Center or local representative telephone number is provided when the
machine is installed. For convenience and future reference, please record the telephone
number in the space below:
Xerox Welcome Center or local representative telephone number:
# ____________________________________________
Xerox US Welcome Center: 1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
Xerox WorkCentre 4118 User Guide Page 1-5
Safety Notes
Welcome
Read these safety notes carefully before using this product to ensure you operate the
equipment safely.
Your Xerox product and supplies have been designed and tested to meet strict safety
requirements. These include safety agency approval, and compliance to established
environmental standards. Please read the following instructions carefully before operating the
product and refer to them as needed to ensure the continued safe operatio n of your pro duct.
The safety and environment testing and performance of this product have been verified using
Xerox materials only.
WARNING: Any unauthorized alternation, which may include the addition of new
functions or connection of external devices, may impact the product certification.
Please contact your authorized local dealer for more information.
Warning Markings
All warning instructions marked on or supplied with the product should be followed.
This WARNING symbol alerts users to areas of the product where there is the possibility of
personal injury.
This WARNING symbol alerts users to areas of the product where there are heated surfaces,
which should not be touched.
Electrical Supply
This product shall be operated from the type of electrical supply indicted on the product 's data
plate label. If you are not sure that your electrical supply meets the requirements, please
consult your local power company for advice.
WARNING: This product must be connected to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. This plug will fit only into
an earthed electrical outlet. This is a safety feature. T o avoid risk of electric shock, contact your
electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use
an earthed adapter plug to connect the product to an electrical outlet that lacks an earth
connection terminal.
Page 1-6 Xerox WorkCentre 4118 User Guide
Operator Accessible Areas
This equipment has been designed to restrict operator access to safe areas only. Operator
access to hazardous areas is restricted with covers or guards which would require a tool to
remove. Never remove these covers or guards.
Maintenance
Any operator product maintenance procedures will be described in the user documentation
supplied with the product. Do not to carry out any maintenance on this product which is not
described in the customer documentation.
Cleaning Your Product
Before cleaning this product, unplug the product from the electrical outlet. Always use
materials specifically designated for this product, the use of other materials may result in poor
performance and may create a hazardous situation. Do not use aerosol cleaners - they may
be explosive and flammable under certain circumstances.
Electrical Safety Information
¾ Only use the power cord supplied with this equipment.
¾ Plug the power cord directly into a grounded electrical outlet. Do not use an extension
cord. If you do not know whether or not an outlet is grounded, consult a qualified
electrician.
Welcome
¾ This equipment is to be operated from the type of electrical supply indicated on the product
data plate label. If this machine needs to be moved to a different location, contact a Xerox
service representative or your authorized local representative or service support
organization.
¾ Improper connection of the equipment-grounding conductor can result in electrical shock.
- Do not place this equipment where people might step on or trip on the power cord.
- Do not place objects on the power cord.
- Do not override or disable electrical or mechanical interlocks.
- Do not obstruct the ventilation openings.
- Never push objects of any kind into slots or openings on this equipment
¾ If any of the following conditions occur, switch off the power to the machine immediately
and disconnect the power cord from the electrical outl et. Call an authorized local service
representative to correct the problem.
- The equipment emits unusual noise or odors.
- The power cord is damaged or frayed.
Xerox WorkCentre 4118 User Guide Page 1-7
- A wall panel circuit breaker, fuse, or other safety device has been tripped.
- Liquid is spilled into the copier/printer.
Welcome
- The equipment is exposed to water.
- Any part of the equipment is damaged.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back of the
machine as a plug-in device. To remove all electrical power from the equipment, disconnect
the power cable from the electrical outlet.
Operational Safety Information
To ensure the continued safe operation of your Xerox equipment, follow these safety
guidelines at all times.
Do These:
Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet
checked by a qualified electrician.
¾ This equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. This plug will fit only
into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock,
contact your electrician to replace the electrical outlet if you are unable to insert the plug
into it. Never use a plug that lacks an earth connection terminal to connect the product to
an electrical outlet.
¾ Always follow all warnings and instructions that are marked on or supplied with the
equipment.
¾ Always exercise care when moving or relocating equipment. Please contact your local
Xerox Service Department, or your local support organization to arrange relocation of the
product to a location outside of your building.
¾ Always locate the equipment in an area that has adequate ventilation, and the room for
servicing. See Install guide for minimum dimensions.
¾ Always use materials and supplies specifically designed for your Xerox equipment. Use of
unsuitable materials may result in poor performance.
¾ Always unplug this equipment from the electrical outlet before cleaning.
Page 1-8 Xerox WorkCentre 4118 User Guide
Do Not Do These:
¾ Never use a plug that lacks an earth connection terminal to connect the product to an
electrical outlet.
¾ Never attempt any maintenance function that is not specifically described in this
documentation.
¾ This equipment should not be placed in a built-in installation unless proper ventilation is
provided. Please contact your Authorized local dealer for further information.
¾ Never remove covers or guards that are fastened with screws. There are no operator
serviceable areas within these covers.
¾ Never locate the equipment near a radiator or any other heat source.
¾ Never push objects of any kind into the ventilation openings.
¾ Never override or "cheat" any of the electrical or mechanical interlock devices.
¾ Never operate the equipment if you notice unusual noises or odors. Disconnect the power
cord from the electrical outlet and contact your local Xerox Service Representative or
Service Provider immediately.
Maintenance Information
Do not attempt any maintenance procedure that is not specificall y described in the
documentation that is supplied with your copier/printer.
Welcome
¾ Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor
performance of the equipment, and could create a dangerous condition.
¾ Use supplies and cleaning materials only as directed in this manual. Keep all of these
materials out of the reach of children.
¾ Do not remove covers or guards that are fastened with screws. There are no parts behind
these covers that you can maintain or service.
¾ Do not perform any maintenance procedures unless you have been trained to do them by
an authorized local dealer or unless a procedure is specifically described in the user
manuals.
Ozone Safety Information
This product will produce ozone during normal operation. The ozone produced is heavier than
air and is dependent on copy volume. Providing the correct environmental parameters as
specified in the Xerox installation procedure will ensure that the concentration levels meet safe
limits.
Xerox WorkCentre 4118 User Guide Page 1-9
If you need additional information about ozone, please request the Xerox publication Ozone
by calling 1-800-828-6571 in the United States and Canada. In other markets please contact
your authorized local dealer or Service Provider.
Welcome
Consumables
Store all consumables in accordance with the instructions given on the package or container.
¾ Keep all consumables away from the reach of children.
¾ Never throw toner, toner cartridges or toner containers into an open flame.
Radio Frequency Emissions
United States, Canada, Europe, Australia/New Zealand
Note: This equipment has been tested and found to comply with the limits for a class A digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference when the equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate radio frequency energy and, if
not installed and used in accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment in a residential area is likely
to cause harmful interference in which case the user will be required to correct the interference
at his own expense.
Changes and modifications to this equipment not specifically approved by Xerox may void the
user's authority to operate this equipment.
Laser Safety Information
CAUTION: Use of controls, adjustments or performance of procedure other than those
specified herein may result in hazardous light exposure.
With specific regard to laser safety, the equipment complies with performance standards for
laser product set by government, national and international agencies as a Class 1 laser
product. It does not emit hazardous light, as the beam is totally enclosed during all phases of
customer operation and maintenance.
Page 1-10 Xerox WorkCentre 4118 User Guide
Product Safety Certification
This product is certified by the following Agency using the Safety standards listed.
AGENCY STANDARD
Underwriters Laboratories Inc.
ETL SEMKO IEC60950 1strd Edition (2001)
This product was manufactured under a registered ISO9001 Quality system.
UL60950-1st Edition (USA/Canada)
Welcome
Xerox WorkCentre 4118 User Guide Page 1-11
Regulatory Information
Welcome
CE Mark
The CE mark applied to this product symbolizes Xerox's declaration of conformity with the
following applicable Directives of the European Union as of the dates indicated:
January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/EEC,
approximation of the laws of the member states related to low voltage equipment.
January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the member
states related to electromagnetic compatibility.
March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommu ni ca ti o ns
terminal equipment and the mutual recognition of their conformity.
A full declaration of conformity, defining the relevant directives and referenced standards, can
be obtained from your Authorized local dealer.
WARNING: In order to allow this equipment to operate in proximity to Industrial
Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment
may have to be limited or special mitigation measures taken.
WARNING: This is a Class A product. In a domestic environment the product may
cause radio frequency interference, in which case the user may be required to take
adequate measures.
FAX Function
USA
FAX Send Header Requirements:
The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device, including a Fax machine, to send any message unless
such message clearly contains in a margin at the top or bottom of each transmitted page or
on the first page of the transmission, the date and time it is sent and an identification of the
business or other entity, or other individual sending the message and the telephone number
of the sending machine or such business, other entity or individual. (The telephone number
provided may not be a 900 number or any other number for which charges exceed local or
long distance transmission charges.)
Page 1-12 Xerox WorkCentre 4118 User Guide
Data Coupler Information:
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a
label that contains, among other information, a product identifier in the format
US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company .
A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA.
A compliant telephone cord and modular plug is provided with this product. It is designed to
be connected to a compatible modular jack that is also compliant.
WARNING: Ask your local Telephone Company for the modular jack type installed on
your line. Connecting this machine to an unauthorized jack can damage Telephone
Company equipment. You, not Xerox, assume all responsibility and/or liability for any
damage caused by the connection of this machine to an unauthorized jack.
You may safely connect the machine to the following standard modular jack: USOC RJ-11C
using the compliant telephone line cord (with modular plugs) provided with the installation kit.
See installation instructions for details.
The Ringer Equivalence Number (or REN) is used to determine the number of devices that
may be connected to a telephone line. Excessive RENs on a telephone line may result in the
devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs
should not exceed five (5.0). T o be certain of the number of devices that may be connected to
a line, as determined by the total RENs, contact the local Telephone Company. For products
approved after July 23, 2001, the REN for this product is part of the product identifier that has
the format US: AAAEQ##TXXXX.
Welcome
For earlier products, the REN is separately shown on the label.
If this Xerox equipment causes harm to the telephone network, the Telephone Company will
notify you in advance that temporary discontinuance of service may be required. But if
advance notice isn't practical, the Telephone Company will notify the customer as soon as
possible. Also, you will be advised of your right to file a complaint with the FCC if you believe
it is necessary.
The Telephone Company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the equipment. If this happens the Telephone
Company will provide advance notice in order for you to make necessary modifications to
maintain uninterrupted service.
If trouble is experienced with this Xerox equipment, for repair or warranty information, please
contact the Xerox Welcome Center telephone number 800-821-2797.
If the equipment is causing harm to the telephone network, the Telephone Company may
request that you disconnect the equipment until the problem is resolved.
Xerox WorkCentre 4118 User Guide Page 1-13
Welcome
Repairs to the machine should be made only by a Xerox representative or an authorized Xerox
service agency. This applies at any time during or after the service warranty period. If
unauthorized repair is performed, the remainder of the warranty period is null and void. This
equipment must not be used on party lines. Connection to party line service is subject to state
tariffs. Contact the state public utility commission, public service commission or corporation
commission for information.
If your office has specially wired alarm equipment connected to the telephone line, ensure the
installation of this Xerox equipment does not disable your alarm equipment. If you have
questions about what will disable alarm equipment, consult your Telephone Company or a
qualified installer.
CANADA
This product meets the applicable Industry Canada technical specifications.
'The Ringer Equivalence Number (REN) is an indication of the maximum number of devices
allowed to be connected to a telephone interface. The termination on an interface may consist
of any combination of devices subject only to the requirement that the sum of the RENs of all
the devices does not exceed five. The REN value may be found on the label located on the
rear of the equipment.
Repairs to certified equipment should be made by an authorized Canadian maintenance
facility designated by the supplier. Any repairs or alterations made by the user to this
equipment, or equipment malfunctions, may give the telecommunications company cause to
request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the
power utility, telephone lines and internal metallic water pipe systems, if present, are
connected together. This precaution may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but
should contact the appropriate electric inspection authority, or electrician, as
appropriate.
Page 1-14 Xerox WorkCentre 4118 User Guide
EUROPE
Radio Equipment & Telecommunications Terminal Equipment Directive:
This Xerox product has been self-certified by Xerox for pan-European single terminal
connection to the analogue public switched telephone network (PSTN) in accordance with
Directive 1999/5/EC. The product has been designed to work with the national PSTNs and
compatible PBXs of the following countries:
Austria Germany Luxembourg Sweden
Belgium Greece Netherlands Switzerland
Denmark Iceland Norway
France Ireland Portugal Finland
Italy Spain Czech Republic Poland
Bulgaria Romania
In the event of problems you should contact your local Xerox representative in the first
instance. This product has been tested to and is compliant with TBR21, a specification for
terminal equipment for use on analogue-switched telephone networks in the European
Economic Area. The product may be configured to be compatible with other country networks.
Please contact your Xerox representative if it needs to be reconnected to another country's
network. There are no user-adjustable settings in the product.
United Kingdom
Welcome
NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling, it is
recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call
setup.
Modification of this product, connection to external control software or to external control apparatus not
authorized by Xerox, will invalidate its certification.
Xerox WorkCentre 4118 User Guide Page 1-15
Environmental Compliance
Welcome
USA
Energy Star - As an ENERGY STAR partner, Xerox Corporation has determined that (the
basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency .
The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.
The ENERGY STAR Office Equipment Program is a team effort between U.S., European
Union and Japanese governments and the office equipment industry to promote energyefficient copiers, printers, fax, multifunction machine, personal computers, and monitors.
Reducing product energy consumption helps combat smog, acid rain and long-term changes
to the climate by decreasing the emissions that result from generating electricity.
Xerox ENERGY STAR equipment is preset at the factory to enter a "low power" state and/or
shut off completely after a specified period of use. These energy-saving features can reduce
product energy consumption in half when compared to conventional equipment.
Canada
Environmental Choice - Terra Choice Environmental Serviced, Inc. of Canada has
verified that this product conforms to all applicable Environmental Choice EcoLogo
requirements for minimized impact to the environment.
As a participant in the Environmental Choice program, Xerox Corporation has determined that
this product meets the Environmental Choice guidelines for energy efficiency.
Environment Canada established the Environmental Choice program in 1988 to help
consumers identify environmentally responsible products and services. Copier, printer, digital
press and fax products must meet energy efficiency and emissions criteria, and exhibit
compatibility with recycled supplies. Currently, Environmental Choice has more than 1600
approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved
products.
Europe
Energy - Xerox Corporation has designed and tested this product to meet the energy
restrictions required to establish Group for Efficient Appliances (GEA) compliance and have
notified the registration authorities.
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Illegal Copies
USA
Congress, by statute, has forbidden the reproduction of the following subjects under certain
circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making
such reproductions.
¾ Obligations or Securities of the United States Government, such as:
Certificates of Indebtedness National Bank Currency
Coupons from Bonds Federal Reserve Bank Notes
Silver Certificates Gold Certificates
United States Bonds Treasury Notes
Federal Reserve Notes Fractional Notes
Certificates of Deposit Paper Money
Bonds and Obligations of certain agencies of the government, such as FHA, etc.
Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in
connection with the campaign for the sale of such bonds.)
Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there
is a canceled revenue stamp, this may be done provided the reproduction of the document
is performed for lawful purposes.)
Welcome
Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may
be photographed, provided the reproduction is in black and white and is less than 75% or
more than 150% of the linear dimensions of the original.)
Postal money Orders.
Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States.
Stamps and other representatives of value, of whatever denomination, which have been or
may be issued under any Act of Congress.
¾ Adjusted Compensation Certificates for Veterans of the World Wars.
¾ Obligations or Securities of any Foreign Government, Bank, or Corporation.
¾ Copyrighted materials, unless permission of the copyright owner has been obtained or the
reproduction falls within the "fair use" or library reproduction rights provisions of the
copyright law. Further information of these provisions may be obtained from the Copyright
Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.
Xerox WorkCentre 4118 User Guide Page 1-17
¾ Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be
photographed.)
Welcome
¾ Passports. (Foreign Passports may be photographed.)
¾ Immigration Papers.
¾ Draft Registration Cards.
¾ Selective Service Induction Papers that bear any of the following Registrant's information:
Earnings or Income Dependency Status
Court Record Previous military service
Physical or mental condition
Exception: United States military discharge certificates may be photographed.
¾ Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by
members of the various Federal Departments, such as FBI, Treasury, etc. (unless
photograph is ordered by the head or such department or bureau.)
Reproducing the following is also prohibited in certain states:
Automobile Licenses - Drivers' Licenses - Automobile Certificates of Title.
The above list is not all inclusive, and no liability is assumed for its completeness or accuracy .
In case of doubt, consult your attorney.
Canada
Parliament, by statute, has forbidden the reproduction of the following subjects under certain
circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making
such reproductions.
¾ Current bank notes or current paper money.
¾ Obligations or securities of a government or bank.
¾ Exchequer bill paper or revenue paper.
¾ The public seal of Canada or of a province, or the seal of a public body or authority in
Canada, or of a court of law.
¾ Proclamations, orders, regulations or appointments, or notices thereof (with intent to
falsely cause same to purport to have been printed by the Queen's Printer for Canada, or
the equivalent printer for a province).
¾ Marks, brands, seals, wrappers or designs used by or on behalf of the Government of
Canada or of a province, the government of a state other than Canada or a department,
board, Commission or agency established by the Government of Canada or of a province
or of a government of a state other than Canada.
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¾ Impressed or adhesive stamps used for the purpose of revenue by the Government of
Canada or of a province or by the government of a state other than Canada.
¾ Documents, registers or records kept by public officials charged with the duty of making or
issuing certified copies thereof, where the copy falsely purports to be a certified copy
thereof.
¾ Copyrighted material or trademarks of any manner or kind without the consent of the
copyright or trademark owner.
The above list is provided for your convenience and assistance, but it is not all-inclusive, and
no liability is assumed for its completeness accuracy. In case of doubt, consult your solicitor.
Other countries
Copying certain documents may be illegal in your country. Penalties of fine or imprisonment
may be imposed on those found guilty of making such reproductions.
¾ Currency notes
¾ Bank notes and cheques
¾ Bank and government bonds and securities
¾ Passports and identification cards
¾ Copyright material or trademarks without the consent of the owner
¾ Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness or accuracy. In
case of doubt, contact your legal counsel.
Welcome
Xerox WorkCentre 4118 User Guide Page 1-19
Product Recycling and Disposal
Welcome
If you are managing the disposal of your Xerox product, please note that the product contains
lead, mercury, and other materials whose disposal may be regulated due to environmental
considerations in certain countries or states. The presence of lead and mercury is fully
consistent with global regulations applicable at the time that the product was placed on the
market.
European Union:
Some equipment may be used in both a domestic/household and a professional/ business
application.
Domestic/Household Environment
Application of this symbol on your equipment is confirmation that you
should not dispose of the equipment in the normal household waste
stream.
In accordance with European legislation end of life electrical and electronic
equipment subject to disposal must be segregated from household waste.
Private households within EU Member States may return used electrical
and electronic equipment to designated collection facilities free of charge.
Please contact your local disposal authority for information.
In some Member States when you purchase new equipment your local
retailer may be required to take back your old equipment free of charge.
Please ask your retailer for information.
Professional/Business Environment
Application of this symbol on your equipment is confirmation that you must
dispose of this equipment in compliance with agreed national Procedures.
In accordance with European legislation end of life electrical and electronic
equipment subject to disposal must be managed within agreed
procedures.
Prior to disposal please contact your local dealer or Xerox representative
for end of life take back information.
Page 1-20 Xerox WorkCentre 4118 User Guide
North America
Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales
representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the
program. For more information about Xerox environmental programs, visit www.xerox.com/
environment or for recycling and disposal information, contact your local authorities. In the
United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org.
Other Countries
Please contact your local waste authorities and request disposal guidance.
Welcome
Xerox WorkCentre 4118 User Guide Page 1-21
Welcome
Page 1-22 Xerox WorkCentre 4118 User Guide
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