Sony PCS-VCS IPELA Operating Instructions Manual
4-179-788-17 (1)
HD VISUAL
COMMUNICATION
SERVER
Operating Instructions (Version 6.0)
Before operating the unit, please read this manual thoroughly and retain it for
future reference.
PCS-VCS
© 2010 Sony Corporation
Notation used in this Manual
Menu, Icon, Button
and Tab Operations
Directory and Menu
Selection
Reference Denote reference source by enclosing with “ ”
Screen Captures
Screen captures are shown throughout this manual as typical examples of the
program operation. As such, the screens shown in this manual may differ from
the actual screens displayed on your terminal.
Trademarks
• HD VISUAL COMMUNICATION SERVER is a product of the Sony
Corporation.
• “IPELA” and are trademarks of Sony Corporation.
• HD VISUAL COMMUNICATION SERVER uses the Visual Nexus
developed by Oki Electric Industry Co., Ltd.
• Visual Nexus and the Visual Nexus logo are the registered trademarks of Oki
Electric Industry Co., Ltd.
• Microsoft, NetMeeting, Windows and PowerPoint are trademarks or
registered trademarks of Microsoft Corporation in the United States and
other countries.
• Intel, Pentium, Xeon and Celeron are trademarks or registered trademarks of
Intel Corporation in the United States and other countries.
• SONY is a trademark of Sony Corporation.
• Red Hat is a trademark or registered trademark of Red Hat, Inc. in the United
States and other countries.
• Linux is a trademark of Linus Torvalds.
• Other company names or product names noted in this manual are the
trademarks or registered trademarks of their respective owners.
Denote by enclosing with [ ]
E.g. Click [Cancel] button.
[Main Menu Name] t [Sub Menu Name]
E.g. Select [Program] t [Internet Explorer]
E.g. Refer to “About this Document”
2
Table of Contents
Chapter 1: HD VISUAL COMMUNICATION SERVER
Overview
System Overview ..................................................................................................... 6
Meetings ................................................................................................................... 7
H.323 Alias and Gatekeeper .................................................................................... 8
Chapter 2: HD VISUAL COMMUNICATION SERVER Setup
VC ONLINE Login .................................................................................................. 9
License ................................................................................................................... 10
Confirm License ............................................................................................... 10
Starting and Stopping the HD VISUAL COMMUNICATION SERVER ............ 11
HD VISUAL COMMUNICATION SERVER Manual Startup ....................... 11
HD VISUAL COMMUNICATION SERVER Manual Close ......................... 11
HD VISUAL COMMUNICATION SERVER Processes ..................................... 12
Chapter 3: Basic Configuration
Creating a User ....................................................................................................... 13
Create User Information ................................................................................... 13
Edit User Information ....................................................................................... 17
Delete User Information ................................................................................... 17
Create a User Template .................................................................................... 18
Search Filter in User List .................................................................................. 19
Configuring User Groups ....................................................................................... 20
Configure a New Group ................................................................................... 20
Edit Group Information .................................................................................... 21
Delete Group Information ................................................................................ 22
Search Filter in Group List ............................................................................... 22
Configuring a Meeting ........................................................................................... 23
Configure Meeting Information ....................................................................... 23
Edit Meeting Information ................................................................................. 29
Search Filter in Meeting List ............................................................................ 29
Chapter 4: Using Meetings (Basic)
Monitor Function ................................................................................................... 30
3
Monitor Endpoint Information ......................................................................... 30
Monitor Meeting Information .......................................................................... 32
Monitor Call Information ................................................................................. 35
Calling to a Meeting .............................................................................................. 36
Calling an Endpoint to a Meeting via the [Monitor (Endpoint)] Screen .......... 36
Calling an Endpoint to a Meeting via the [Monitor (Meeting)] Screen ........... 37
Disconnecting an Endpoint from a Meeting .......................................................... 39
Disconnect an Endpoint from a Meeting List .................................................. 39
Chapter 5: Using Meetings (Application)
Scheduling Meetings .............................................................................................. 40
Suppressing Video Refresh Requests from Endpoints .......................................... 42
Using the Share Phone Book ................................................................................. 43
Using Templates .................................................................................................... 44
Configuring Audio Details ..................................................................................... 45
Changing Transmission Resolutions for Endpoints with Insufficient
Throughput ............................................................................................................. 46
Using the Encryption Function .............................................................................. 47
Configuring Video Details ..................................................................................... 48
Restricting Meeting Users ..................................................................................... 50
Conducting Moderated Meetings ........................................................................... 51
Moderate a Meeting ......................................................................................... 51
Conducting Multiple Video Screen Meetings ....................................................... 53
Multiple Video Screen Layout ......................................................................... 54
Upstream Resolution from Endpoints .............................................................. 57
Chapter 6: Using the Reservation System
About the Reservation System ............................................................................... 58
Configuring the Reservation System ..................................................................... 59
Creating a Reservation Template ........................................................................... 60
Reserving a Meeting .............................................................................................. 61
Verify Personal Reservation Schedules ........................................................... 64
Edit Reservation Settings ................................................................................. 64
Delete Reservations .......................................................................................... 65
Deleting a Completed Meeting .............................................................................. 66
Chapter 7: Server Monitoring
Confirming HD VISUAL COMMUNICATION SERVER Status ....................... 67
4
Chapter 8: Gatekeeper
Restricting Registrations ........................................................................................ 69
Restrict Registrations ....................................................................................... 69
Edit Registration Restrictions ........................................................................... 71
Delete Restriction Information ......................................................................... 71
Chapter 9: VCMP Servers
About VCMP Servers ............................................................................................ 72
Registering VCMP Servers .................................................................................... 73
Register VCMP Server Information ................................................................. 73
Edit VCMP Server Information ....................................................................... 74
Chapter 10: Additional Configuration
ARQ (Automatic Repeat ReQuest) Function ......................................................... 75
Configuring Personal Information ......................................................................... 76
Sending an E-mail to other Users .......................................................................... 78
Reporting ................................................................................................................ 79
Sony PCS-XG/XL/XA/XC Series Firmware Update Function ............................. 81
Setup ................................................................................................................ 81
Firmware Update Procedure ............................................................................. 81
Status Display ................................................................................................... 82
Linking to the HD RECORDING SERVER .......................................................... 83
Configure the HD RECORDING SERVER Link ............................................ 83
Appendix
List of Terms .......................................................................................................... 85
Menu Components ................................................................................................. 89
5
Chapter 1: HD VISUAL COMMUNICATION SERVER Overview
System Overview
HD VISUAL COMMUNICATION SERVER
The HD VISUAL COMMUNICATION SERVER is a multipoint connection
unit (MCU) that is in complete compliance with the H.323 protocol. It is
compatible with multipoint voice synthesis, voice-activated video switching,
etc., and provides central management of functions used for creating,
scheduling and editing meetings. An H.323 gatekeeper is also embedded in the
server.
Note
This software is intended to be used on a server installed on a secure network, such as
a corporate LAN. In operating environments where access from the Internet is possible
or where unspecified access is frequent, take appropriate security measures by using
network devices, for example.
6 System Overview
Meetings
The virtual spaces or locations for conducting communications via the HD
VISUAL COMMUNICATION SERVER are referred to as “Meetings”.
This is the equivalent of a conference room in traditional video conferencing
systems.
Meeting types can either be “Normal” or “Presentation”. Users can select
which type of meeting they wish, according to their requirements.
Type Explanation
Normal The standard HD VISUAL COMMUNICATION SERVER meeting
Presentation The general term for meetings with controlled audio communications.
Chapter 1: HD VISUAL COMMUNICATION SERVER Overview
type.
No User serves as the meeting administrator. All meeting participants
have the same privileges.
Access VC ONLINE via a web browser, and permit speaking by using
the [Control Panel].
There are two types of participants in this meeting type, each having
different privileges. The meeting [Chairman] operates the meeting on
behalf of the “General Users.”
The meeting Chairman can change the meeting mode by granting
General Users permission to speak.
Open Forum: Participants can hear the Chairman and those the
Chairman has granted permission to speak.
Side Meeting: Only the Chairman and those the Chairman has
granted permission to speak can hear each other. Conversations cannot
be heard by participants who have not been granted permission to
speak.
Presenting: Only the Chairman can be heard by all participants.
Lecture: Under default conditions, only the Chairman can be heard
by all participants. In such cases, the video of the Chairman and those
specified by the Chairman appear on the General Users’ screens, while
video of each General User appears on the Chairman’s screen in a
multiple video screen layout.
If the Chairman grants a General User permission to speak, the
Chairman and this General User will be heard by all participants. In
such cases, the screens of each of the General Users will switch to a
multiple video screen layout displaying the Chairman and the user the
Chairman has granted permission to speak.
Note
You can not change modes while a meeting conducted in [Lecture] mode is
in progress.
Online communication provided by HD VISUAL COMMUNICATION
SERVER enables meetings to be held among several individuals or person-toperson (one-on-one).
Meetings involving several members must first be registered by the system
administrator.
Person-to-person meetings can be undertaken using direct communications via
an H.323 Alias or E.164 Number.
7Meetings
H.323 Alias and Gatekeeper
An H.323 Alias is a unique name assigned for each H.323 terminal, User or
Meeting. The User name of a H.323 terminal registered with the gatekeeper is
assigned as the User’s H.323 Alias.
This system is used because having a set of easily-identifiable numbers or
characters to designate other Users is a much simpler method than using IP
Addresses. Assigning an H.323 Alias to a Meeting configured on the HD
VISUAL COMMUNICATION SERVER allows each terminal to directly
enter Meetings using an H.323 Alias.
The gatekeeper embedded in the HD VISUAL COMMUNICATION
SERVER holds H.323 Alias and IP Address information for all registered
Endpoints and Meetings. This makes it easy to enter Meetings and call other
Users with an H.323 Alias.
The H.323 Alias can be assigned during the following configuration tasks:
• User H.323 Alias: When providing / changing User information settings
• Meeting H.323 Alias: When providing / changing Meeting information
settings
8 H.323 Alias and Gatekeeper
Chapter 2: HD VISUAL COMMUNICATION SERVER Setup
VC ONLINE Login
To use HD VISUAL COMMUNICATION SERVER, it is necessary to create
a Meeting and User Account. These operations are carried out by logging into
VC ONLINE via a Web browser.
When using VC ONLINE, login via the Administrator restricted account
accessed from the following URL.
URL: http://[HD VISUAL COMMUNICATION SERVER address]:8080/
Login Account: Administrator
Logging in to VC ONLINE with a general User Account will allow individual
Users to access the scheduling system or make changes to their own
information.
Also, it is possible to get help even without logging in, such as by referring to
the downloadable manual or help document.
Chapter 2: HD VISUAL COMMUNICATION SERVER Setup
For more information about creating a User Account, refer to “Creating a
User” (p. 13).
For more information about configuring a Meeting, refer to “Configuring a
Meeting” (p. 23).
For more information about using the Reservation system, refer to “Chapter
6: Using the Reservation System” (p. 58).
For more information about configuring personal information, refer to
“Configuring Personal Information” (p. 76).
9VC ONLINE Login
License
The HD VISUAL COMMUNICATION SERVER license is administered by
the HD VISUAL COMMUNICATION SERVER’s License Server function,
and is calculated by the number of simultaneously concurrent calls.
Server License
License used to access HD meetings.
PC Endpoint License
License for using PC Endpoint.
Firewall Traversal License
License for using Firewall Traversal.
Mobile Endpoint License
License for using Mobile Endpoint.
Confirm License
1 Login to VC ONLINE (http://[HD VISUAL COMMUNICATION
SERVER address]:8080/) using an account with administrator privileges.
2 Select [Licenses] from the [Server] menu.
The [Licenses] screen will be displayed.
10 License
In [License Numbers], confirm the total number of licenses and the current
number of licenses being used.
In [Licenses] (the sub-menu inside the main menu [Licenses]), the license
registration date can be confirmed.
Starting and Stopping the HD VISUAL COMMUNICATION SERVER
During installation, the HD VISUAL COMMUNICATION SERVER is
configured to automatically start when the OS starts, and automatically stop
when the OS stops.
HD VISUAL COMMUNICATION SERVER Manual Startup
The procedure for starting the HD VISUAL COMMUNICATION SERVER
by manual command will now be explained.
1 Right-click on the Server Desktop, and click on [Open Terminal] in the
Menu.
The Terminal Software will open.
2 Execute the following command in the terminal software.
# /usr/local/vn/bin/vnstart
HD VISUAL COMMUNICATION SERVER Manual Close
The procedure for closing the HD VISUAL COMMUNICATION SERVER
by manual command will now be explained.
Note
Do not close the HD VISUAL COMMUNICATION SERVER while still using
conference, etc.
1 Right-click on the Server Desktop, and click on [Open Terminal] in the
Menu.
The Terminal Software will open.
Chapter 2: HD VISUAL COMMUNICATION SERVER Setup
2 Execute the following command in the Terminal Software.
# /usr/local/vn/bin/vnstop
Note
After closing the server, wait about one minute before starting it again.
11Starting and Stopping the HD VISUAL COMMUNICATION SERVER
HD VISUAL COMMUNICATION SERVER Processes
Processes used in HD VISUAL COMMUNICATION SERVER Version 6.0
will now be explained.
For more information about process confirmation, refer to “How to Display
Processes” (p. 67).
Process Description
cnode_mcu MCU and VCMP control process (CPN)
beam.smp Erlang programming language environment (CPN)
vnncs Network Check Server
vnproxy H.239 Presentation (Data Transmission)
vnutil Utility (Periodical Log cleaning)
vnlmsvr License Server
vnbms Buddy Manager (Presence)
vnpms Presence Manager (Presence)
vngk Gatekeeper
vnmcu MCU
vnvnc H.239 Presentation (Control)
vnapi API Server (interface between programs)
12 HD VISUAL COMMUNICATION SERVER Processes
Chapter 3: Basic Configuration
This section describes configuration needed to use HD VISUAL
COMMUNICATION SERVER, such as creating a User and Meeting.
Creating a User
Methods to add, edit and delete User information will now be explained.
A User Account is required to access the HD VISUAL COMMUNICATION
SERVER.
Only the User “Administrator” is created as default during installation.
Create User Information
1 Login to VC ONLINE (http://[HD VISUAL COMMUNICATION
SERVER address]:8080/) with administrator privileges (Administrator).
2 Click on [User] in the [User] Menu.
The [User] screen will be displayed.
3 Click the [Add] button.
The [Add User] screen will be displayed.
Chapter 3: Basic Configuration
Hint
At this stage, a new User can be added by clicking the [Add by Copy] button after
selecting a previously added user from the list, and then by entering the selected User’s
settings underneath.
4 Select a user type in [User Type], and enter a [Login Name].
If necessary, set other items.
For more information about setup items, refer to “[Add User] Screen” (p.
14).
5 When entry is complete, click the [Add] button.
The confirmation dialog box will be displayed.
6 Click [OK].
A User will be added based on the provided information.
13Creating a User
Note
The registration data may not be displayed in the VC ONLINE [Users] list immediately
after starting the HD VISUAL COMMUNICATION SERVER due to timing
constraints. In such instances, access it after an interval of time.
[Add User] Screen
Setting Category Description
User ID Number to identify Users accessing HD VISUAL
User Type Type of User account:
Login Name Required field.
Password Required field.
H.323 Alias Required field if [PCEP] or [H.323] is selected for [User Type].
E.164 Number Enter the User number of the endpoint you wish to use, which has
User Template Designate the required User template in order to view registered
Share Phone
Book
COMMUNICATION SERVER.
The System will automatically assign User ID numbers, which
cannot be edited.
PCEP: PC Endpoint terminal
H.323: Dedicated H.323 terminal (set top box, etc.)
FT Client: Firewall Traversal client
SIP: Dedicated SIP Client
Note
This software does not support “SIP”.
Enter Name used to login to HD VISUAL COMMUNICATION
SERVER.
Use alphanumeric characters. Non-alphanumeric characters,
spaces or < > " ' ! \& symbols cannot be used.
Enter Password used to login.
Use alphanumeric characters. Non-alphanumeric characters,
spaces or < > " ' ! \& symbols cannot be used.
Enter the User name of the endpoint you wish to use, which has
been registered with the gatekeeper.
Use alphanumeric characters. Non-alphanumeric characters,
spaces or < > " ' ! \& symbols cannot be used.
been has registered with the gatekeeper.
User templates.
For more information about User templates, refer to “Create a
User Template” (p. 18).
Select whether to display in the Share Phone Book the user
information that is registered on the server.
NONE: Do not display the information in the Share Phone Book.
H323ALIAS: Display the information in the Share Phone Book
using H.323 aliases for the user contact information.
E164NUMBER: Display the information in the Share Phone
Book using E.164 numbers for the user contact information.
IPADDRESS: Display the information in the Share Phone Book
using IP addresses for the user contact information.
14 Creating a User
Setting Category Description
Last Name Enter name (Last Name) used to login. This is displayed as [End
Middle Name Enter name (Middle Name) used to login. This is displayed as
First Name Enter name (First Name) used to login. This is displayed as [End
e-mail Enter the User’s e-mail address.
IP Address
Administrator Configure administrator privileges for users.
Point Name].
Alphanumeric / non-alphanumeric (e.g. Japanese) characters and
symbols can be used. Do not use spaces or < > " ' ! \& symbols.
In addition, do not use slashes (/) if you intend to display the user
in the Share Phone Book.
[End Point Name].
Alphanumeric / non-alphanumeric (e.g. Japanese) characters and
symbols can be used. Do not use spaces or < > " ' ! \& symbols.
Note
[End Point Name] will not be displayed if two-byte characters are
used for “Last Name” and “First Name”
Point Name].
Alphanumeric / non-alphanumeric (e.g. Japanese) characters and
symbols can be used. Do not use spaces or < > " ' ! \& symbols.
In addition, do not use slashes (/) if you intend to display the user
in the Share Phone Book.
This is used to receive Meeting notification e-mails.
Enter this when registering the user without registering it with the terminal
gatekeeper. You can leave this blank under normal circumstances.
Administrator: Register the user as an administrator.
User: Specify the user as a general user. General users can only
use the reservation system and edit their personal information.
User (Online browsing restricted): Specify the user as a
general user that cannot access VC ONLINE.
Note
Be sure to register at least one user as an administrator.
Chapter 3: Basic Configuration
[Basic] Tab
Setting Category Description
Max Bandwidth The maximum bandwidth (bit rate) the User can use for calls. In
Application
Sharing
Bandwidth
P2P connections, the maximum bandwidth setting is compared to
that of the other participant, and the lower value is used for the
connection. This setting is also used to determine the
transmission resolution during CPN meetings.
For more information about determining the transmission
resolution, refer to “Changing Transmission Resolutions for
Endpoints with Insufficient Throughput” (p. 46).
Enter the maximum bandwidth (bit rate) the User can use when
the Application Sharing function is used. When the User
connects to a meeting, this setting is compared to the
[Application Sharing Bandwidth] setting of the meeting, and the
connection is made with the lower of the two values.
15Creating a User
Setting Category Description
Bandwidth
Setting of PCEP
Profile
FT Connection Select the Firewall Traversal setting.
FT Tunnel Type Select the tunnel type for Firewall Traversal. Configure this only
Select whether to reference the bandwidth configured in the PC
Endpoint profile.
ENABLE: Reference the profile setting.
DISABLE: Do not reference the profile setting.
Autodetect FT: Automatically determine whether Firewall
Traversal is necessary when connecting to the HD VISUAL
COMMUNICATION SERVER, and connect via the FT personal
client only if necessary.
Autodetect GC: Automatically determine whether Firewall
Traversal is necessary when connecting to the HD VISUAL
COMMUNICATION SERVER, and connect via the FT group
client only if necessary.
Use FT: Always use the FT personal client when connecting to
the HD VISUAL COMMUNICATION SERVER.
Use GC: Always use the FT group client when connecting to the
HD VISUAL COMMUNICATION SERVER.
NONE: Connect without using Firewall Traversal.
Note
FT personal clients can only be used from a PC Endpoint terminal.
Therefore, [Autodetect FT] and [Use FT] cannot be used from an
H.323 terminal.
when using Firewall Traversal.
NONE: Do not specify a tunnel type.
TCP: Connect using a TCP tunnel.
UDP: Connect using a UDP tunnel.
[Forwarding] Tab
Setting Category Description
Set Select the checkbox to enable the [Action], [Forwarding Type],
Condition Indicates the status; [Busy], [Online] (User can be called), or
Action Select the [Confirm], [Reject] or [Forward] Action when
Forwarding Type Select the forwarding destination type when selecting [Forward]
16 Creating a User
and [Forwarding Destination] settings. This can be configured for
each [Condition].
[Offline] (User cannot be called). The [Action], [Forwarding
Type], and [Forwarding Destination] settings can be configured
for each status.
answering calls.
as an [Action]
H.323 Alias: When selecting an H.323 Alias as a forwarding
destination.
E.164 Number: When selecting an E.164 Number as a
forwarding destination.
IP Address: When selecting an IP Address as a forwarding
destination.
Setting Category Description
Forwarding
Destination
Edit User Information
1 Login to VC ONLINE (http://[HD VISUAL COMMUNICATION
SERVER address]:8080/) using an account with administrator privileges.
2 Click on [User] from the [User] menu.
The [User] screen will be displayed.
3 Select the User you wish to edit from the [Users] list.
The [Change] button will be displayed.
4 Click the [Change] button.
The [Edit User] screen will be displayed.
5 Make the desired changes.
For more information about setup items, refer to “[Add User] Screen” (p.
14).
6 Click the [Change] button from the [Edit User] screen.
The confirmation dialog box will be displayed.
When selecting [Forward] as an [Action], enter a forwarding
destination that complies with a type specified in the [Forwarding
Type].
Chapter 3: Basic Configuration
7 Click [OK].
The edited information will be saved.
Delete User Information
1 Login to VC ONLINE (http://[HD VISUAL COMMUNICATION
SERVER address]:8080/) using an account with administrator privileges.
2 Click on [User] from the [User] menu.
The [User] screen will be displayed.
3 Click the checkbox of the User you wish to delete from the [Users] list.
The checked [Delete] button will be displayed.
4 Click the [Delete] button.
The designated User will be deleted.
17Creating a User
Create a User Template
The User Template is a template of User Account information.
1 Click on [User Template] from the [User] menu.
The [User Template] screen will be displayed.
2 Click the [Add] button.
The [Add User Template] screen will be displayed.
3 Enter the template name and set other fields as necessary.
For more information about setup items, refer to “[Add User Template]
Screen” (p. 18).
4 Click the [Add] button.
The specified User Template information will be registered.
[Add User Template] Screen
Setting Category Description
Template ID ID number for User Template.
Template Name Required field.
Max Bandwidth The maximum bandwidth (bit rate) the User can use for calls.
Application
Sharing
Bandwidth
Bandwidth
Setting of PCEP
Profile
The System will automatically assign Template ID numbers.
They cannot be entered or edited.
Enter Template name.
Alphanumeric characters will be used. Non-alphanumeric
characters, spaces or symbols cannot be used.
Enter the maximum bandwidth (bit rate) the User can use when
the Application Sharing function is used.
Select whether to reference the bandwidth configured in the PC
Endpoint profile.
ENABLE: Reference the profile setting.
DISABLE: Do not reference the profile setting.
18 Creating a User
Setting Category Description
FT Connection Select the Firewall Traversal setting.
Autodetect FT: Automatically determine whether Firewall
Traversal is necessary when connecting to the HD VISUAL
COMMUNICATION SERVER, and connect via the FT personal
client only if necessary.
Autodetect GC: Automatically determine whether Firewall
Traversal is necessary when connecting to the HD VISUAL
COMMUNICATION SERVER, and connect via the FT group
client only if necessary.
Use FT: Always use the FT personal client when connecting to
the HD VISUAL COMMUNICATION SERVER.
Use GC: Always use the FT group client when connecting to the
HD VISUAL COMMUNICATION SERVER.
NONE: Connect without using Firewall Traversal.
Note
FT personal clients can only be used from a PC Endpoint terminal.
Therefore, [Autodetect FT] and [Use FT] cannot be used from an
H.323 terminal.
FT Tunnel Type Select the tunnel type for Firewall Traversal. Configure this only
when using Firewall Traversal.
NONE: Do not specify a tunnel type.
TCP: Connect using a TCP tunnel.
UDP: Connect using a UDP tunnel.
Search Filter in User List
A search filter can be applied in the [User] screen to locate Users from the
[Users] list.
By entering the information you wish to filter in the text box, filter search
results will be displayed.
By default, the search filter will search through the following User account
fields for occurrences of the search string: [Login Name], [Last Name],
[Middle Name], [First Name], [e-mail], [H.323 Alias] and [E.164 Number]. To
disable a field as a condition for the search filter, clear the checkbox of the
respective field.
Chapter 3: Basic Configuration
19Creating a User
Configuring User Groups
Methods to add, edit and delete Group information will now be explained.
By adding Group information, multiple users can be combined to form a
Group, and it is possible to make groups belong to another group.
Users and Groups can also belong to more than one User Group
The use of User Groups is convenient when configuring access control and the
reservation system.
New Groups can be created and configured with the required Users as and
when necessary.
“Default” Groups registered when the system is first used include all registered
User accounts.
Configure a New Group
1 Login to VC ONLINE (http://[HD VISUAL COMMUNICATION
SERVER address]:8080/) using an account with administrator privileges.
2 Click on [Group] from the [User] menu.
The [Group] screen will be displayed.
3 Click the [Add] button.
The [Add Group] screen will be displayed.
4 Enter the [Group Name] and set other fields as necessary.
For more information about setup items, refer to “[Add Group] Screen”
(p. 21).
5 Click the [Add] button.
The confirmation dialog box will be displayed.
6 Click [OK].
The new Group information specified will be registered.
20 Configuring User Groups
[Add Group] Screen
Setting Category Description
Group ID ID number used to identify HD VISUAL COMMUNICATION
Group Name Required field.
Subordinate User Add Subordinate Users to a Group
Subordinate
Group
Edit Group Information
1 Login to VC ONLINE (http://[HD VISUAL COMMUNICATION
SERVER address]:8080/) using an account with administrator privileges.
SERVER Groups.
The System automatically assigns Group ID numbers, which
cannot be edited.
Enter the Group name.
Alphanumeric / non-alphanumeric characters and symbols can be
used.
From the displayed User list, select the checkbox next to the User
name you wish to add.
Add Subordinate Groups to a Group
From the displayed Group list, select the checkbox next to the
Group name you wish to add.
With this function, it is possible to configure and manage Groups
using a hierarchical structure.
Note
It is not possible to add Groups located in a superior position to your
own Group.
Chapter 3: Basic Configuration
2 Click [Group] from the [User] menu.
The [Group] screen will be displayed.
3 Select the Group you wish to edit from the [Groups] list.
The [Change] button will be displayed.
4 Click the [Change] button.
The [Edit Group] screen will be displayed.
5 Make the necessary changes.
For more information about setup items, refer to “[Add Group] Screen”
(p. 21).
6 Click on [Change] from the [Edit Group] screen.
The confirmation dialog box will be displayed.
7 Click [OK].
The edited information will be saved.
21Configuring User Groups
Delete Group Information
1 Login to VC ONLINE (http://[HD VISUAL COMMUNICATION
SERVER address]:8080/) using an account with administrator privileges.
2 Click [Groups] from the [User] menu.
The [Groups] screen will be displayed.
3 From the [Groups] list, select the checkbox next to the Group you wish to
delete.
The checked [Delete] button will be displayed.
4 Click the [Delete] button.
The denoted Group will be deleted.
Search Filter in Group List
A search filter can be executed in the [Groups] screen to locate Groups from
the [Groups] list.
By entering the information you wish to filter in the text box, filter search
results will be displayed.
22 Configuring User Groups
Configuring a Meeting
Methods to add, edit and delete Meeting information will now be explained.
Meetings can be seen as a virtual conference room. Meeting settings are
diverse so they can be set according to your meeting agenda.
Note
Because it takes time to add a Meeting or to change a setting, there will be a delay of
approximately 15 seconds before a sound connection can be made after adding or resetting a Meeting or following the conclusion of a Meeting.
Configure Meeting Information
1 Login to VC ONLINE (http://[HD VISUAL COMMUNICATION
SERVER address]:8080/) using an account with administrator privileges.
2 Click on [Meeting] from the [Meeting] menu.
The [Meeting] screen is displayed.
3 Click the [Add] button.
The [Add Meeting] screen is displayed.
Hint
At this stage, a new Meeting can be added by clicking the [Add by Copy] button
after selecting a previously added Meeting from the list, and then by inserting the
selected Meeting’s settings underneath.
For more information about setup items, refer to “[Add Meeting] Screen” (p. 24).
4 Enter the [Meeting Name] from the [Basic] tab.
Set other Meeting items as required. If items apart from [Meeting Name]
are not entered or edited, then default settings will be used.
5 Click the [Add] button.
The confirmation dialog box will be displayed.
6 Click the [OK] button.
The specified meeting information will be added.
Notes
• By default, the maximum number of usable Meetings, such as normal Meetings or
scheduled Meetings that can be held on the HD VISUAL COMMUNICATION
SERVER is 100.
• The maximum connection time for a meeting is 8 hours. After 8 hours elapse from the
start of a meeting, connections for all terminals will be severed.
Chapter 3: Basic Configuration
23Configuring a Meeting
[Add Meeting] Screen
For information about the [Detail], [Access], [Presenter] and [VCMP] tabs,
refer to “Chapter 5: Using Meetings (Application)” (p. 40).
[Basic] Tab
Setting Category Description
Meeting ID ID number used to identify HD VISUAL COMMUNICATION
Meeting Name Required field.
H.323 Alias Enter the H.323 Alias assigned to a Meeting.
E.164 Number Enter the E.164 number assigned to a Meeting.
Max Members Required field.
Meeting Type Selects the Meeting Type.
SERVER Meetings.
The system will automatically assign Meeting ID numbers. This
cannot be entered or edited.
Enter the Meeting name.
Alphanumeric / non-alphanumeric (e.g. Japanese) characters and
symbols will be used. Spaces and < > " ' ! \ & symbols cannot
be used.
The User will select the Meeting Name. A unique, easy-tounderstand name should be selected for the Meeting.
Alphanumeric characters will be used. Non-alphanumeric
characters, spaces and < > " ' ! \ & cannot be used. An H.323
alias cannot contain only numerical character numbers; it must
also include alpha characters. If nothing is entered, it will be
automatically assigned when registering.
Enter the maximum number of Meeting members.
Note
If the configured maximum number of participants exceeds that
allowed by the Server License, no error will be displayed but the
number of participants will be restricted to the license value.
Normal: There is no meeting chairman, so all participants have
the same right to speak. Suitable mostly for small meetings with
only a few participants.
Loopback: Used to verify the Endpoint connection.
Note
When [Loopback] is selected, [CPN] will be set to [OFF].
Moderated: Selected when the Meeting chairman controls the
audio of other participants.
Note
When using the Moderated Meeting type, it is necessary to configure
the Meeting participants and Chairman. Select the participants from
[Access List(Group) ] or [Access List(User) ] under the [Access] tab.
When Users selected from the [Access] tab are displayed in the
[Presenter] tab list, select 1 person to be the Chairman.
24 Configuring a Meeting
Setting Category Description
Meeting Mode Selects the initial mode for the Moderated Type Meeting.
These modes are only valid when the selected [Meeting Type] is
[Moderated].
Open Forum: Participants can hear the Chairman and those the
Chairman has granted permission to speak.
Side Meeting: Only the Chairman and those the Chairman has
granted permission to speak can hear each other. Conversations
cannot be heard by participants who have not been granted
permission to speak.
Presenting: Only the Chairman can be heard by all
participants.
Lecture: Under default conditions, only the Chairman can be
heard by all participants. In such cases, only the Chairman’s
video appears on the General Users’ screens, while video of each
General User appears on the Chairman’s screen in a multiple
video screen layout.
If the Chairman grants a General User permission to speak, the
Chairman and this General User will be heard by all participants.
In such cases, the screens of each of the General Users will
switch to a multiple video screen layout displaying the Chairman
and the user the Chairman has granted permission to speak.
Notes
• You can not change modes while a meeting conducted in [Lecture]
mode is in progress.
• When [CP4] is selected for an SD resolution (CIF, 4CIF) in
[Lecture] mode, the Chairman’s display will be split into a 4-screen
layout, but the General Users’ displays will not. Instead, the CP
layout of General Users will change according to the number of
participants that have been granted permission to speak.
Operator Mode Configure this mode for meetings in which the Chairman simply
controls the speakers and display modes, without actively
participating.
These modes are only valid when the selected [Meeting Type] is
[Moderated].
Disable: Disables use of the Operator Mode.
MIC OFF: Permission to speak is not granted to any participants
at the start of the meeting.
MIC ON: Grants all participants permission to speak at the start
of the meeting.
Note
[Operator Mode] can only be used when the selected [Meeting Mode]
is [Open Forum].
Bandwidth
Control
Selects the method for controlling the Meeting bandwidth.
STATIC: Each endpoint that enters the conference is limited to
the bandwidth configured in the [Max Bandwidth (ep)]
parameter.
DYNAMIC: The server will dynamically allocate the bandwidth
equally among the Meeting participants. The bandwidth set for
[Max Bandwidth (ep)] is the maximum endpoint bandwidth.
Once the Meeting Bandwidth has reached the value set in [Max
Bandwidth (conf)], the server will automatically adjust the
bandwidth allocated to each endpoint.
Chapter 3: Basic Configuration
25Configuring a Meeting
Setting Category Description
Max Bandwidth
(conf)
Maximum
Bandwidth (ep)
Audio Codec Selects audio codec.
Video If [Disable] is selected, an audio-only meeting will be created,
CPN If [ON] is selected, [CPN Layout Number] selection is enabled,
Video Codec Video Codec is selected from [H.261], [H.263], [H.263+],
Required field. Enter the required maximum Meeting Bandwidth.
When the [Bandwidth Control] is [STATIC], calls that exceed the
below calculation formula for the “Total Meeting Bandwidth” are
not connected in principal.
When the [Bandwidth Control] is [DYNAMIC], configured
bandwidth is shared equally between participants. In such a case,
the number of people configured in [Max Members] will exceed
the number of Meeting participants.
Transmission/Reception Bandwidth of a Terminal = Maximum
Bandwidth (ep) × 2
Total Meeting Bandwidth = (Transmission/Reception Bandwidth
of a Terminal) × Maximum Number of Participants
Required field. Enter the maximum bandwidth used when
Endpoints participating in the meeting transmit audio and video
bandwidth.
Meetings held via the HD VISUAL COMMUNICATION
SERVER are used to select Endpoint transmission bandwidth.
Endpoints cannot send data that exceeds this value.
G.711 µ-law: 3.4 kHz sampling frequency, 64 kbps bit rate
G.711 A-law: 3.4 kHz sampling frequency, 64 kbps bit rate
G.722: 7 kHz sampling frequency, 64 kbps bit rate
MPEG4-AAC-LC: 14 kHz sampling frequency, 32/64 kbps bit
rate
Auto: Use audio transcoding to connect using an audio codec
that can be used by the terminals.
and the video setting then becomes invalid.
For normal Meetings set Video to [Enable], and for audio-only
Meetings, set Video to [Disable].
allowing you to conduct meetings in multiple video screen
layouts.
If [OFF] is selected, [CPN Layout Number] selection is disabled,
allowing you to conduct meetings in only one-screen layouts.
Note
The options that are available for the [Video Codec] and [Resolution]
settings differ depending on whether [ON] or [OFF] is selected here.
[H.264], [H.264 High Profile], or [H.264 Auto].
Note
[H.261] and [H.263+] cannot be selected if the [CPN] setting is
set to [OFF].
26 Configuring a Meeting
Setting Category Description
Resolution Selects video resolution. It refers to the size of the downstream
Video Switch
Mode
Video Switch
Time
CPN Layout
Number
H.239 The H.239 Presentation function can be used to send computer
H.239 Bandwidth Enter the bandwidth to use for H.239.
terminal when using multiple video screens. Options to set
Resolution differ depending on the [CPN] and [Video Codec]
configurations.
CIF: Size - (352×288)
4CIF: Size - (704×576)
W432P: Size - (768×432)
HD 720p: Size - (1280×720)
HD 1080p: Size - (1920×1080)
For more information about restrictions to the [Resolution]
setting according to [CPN] and [Video Codec] configurations,
refer to “Restrictions According to [CPN] and [Video Codec]
Configurations” (p. 48).
Note
“Upstream” refers to transmissions from an Endpoint to a Meeting,
whereas “Downstream” refers to transmissions from a Meeting to an
Endpoint.
Selects the method for video switching during a Meeting.
Audio: A method called “Voice Activation” that enables video
switching in response to audio.
Time: Video switches at a set time interval, defined by the Video
Switch Time parameter.
Chairman: The Chairman controls the video for all Endpoints
in the Meeting. This mode is only available in a Moderated Type
Meeting.
Only available when [Time] is selected as the [Video Switch
Mode]. Enter the video screen switch time.
This setting can only be configured when the [CPN] setting is set
to [ON].
Selects the maximum number of screens that can be displayed in
a layout during meetings.
The values that can be selected differ according to video quality.
SD Quality (CIF or 4CIF): Select from 1, 3, 4, 6, 8, 10, 13, or
16.
HD Quality (W432P or HD 720p): Select from 1, 2, 3, 4, 8,
10, 13, or 16.
HD Quality (HD 1080p): Select from 4 or 16.
The video layout of a CPN Meeting changes dynamically
depending on the number of connected Endpoints.
For more information about layout transitions according to the
number of connected Endpoints, refer to “Multiple Video Screen
Layout” (p. 54).
images such as RGB images simultaneously with audio and video
from terminals on the HD VISUAL COMMUNICATION
SERVER.
Under default conditions, this is set to half the value specified in
[Max Bandwidth (ep)].
Chapter 3: Basic Configuration
27Configuring a Meeting
Setting Category Description
H.239 Codec Select from [H.263+] or [H.264] for the codec to use for H.239.
Note
Select [H.263+] when conducting meetings that include SD quality
Endpoints. If you select [H.264], H.239 is not sent to the SD quality
Endpoints.
H.239 Resolution Only available when [H.264] is selected for [H.239 Codec].
Application
Sharing
Application
Sharing
Bandwidth
Hints
• When connecting Meetings using H.239 with a specified [Max Bandwidth (ep)],
bandwidths specified as [H.239 Bandwidth] will be used with [H.239] and the
remaining audio bandwidth will be subtracted and used as video bandwidth.
However, if the video bandwidth is lower than 128 Kb/s, that 128 Kb/s will be saved
for video bandwidth and the remaining bandwidth will be allocated to H.239.
• Apart from the [Max Bandwidth] category which is used to set video and audio
bandwidth, [H.239 Bandwidth] can be used to configure bandwidth used for H.239
Presentations.
H.239 Presentation bandwidth restriction is applied to the transmission of application
images.
• The bandwidth used for connections between the sending Endpoint and the server
will be determined by comparing the H.239 rate setting of the terminal and the
[H.239 Bandwidth] of the Meeting, and selecting the one with the lower value for
transmission.
• The Meeting’s [H.239 Bandwidth] will be used when transmitting from the server
to the receiving endpoint.
Select from [XGA], [HD 720p], or [HD 1080p].
This will be fixed at [XGA] when [H.263+] is selected for [H.239
Codec].
Select [ON] to use the Application Sharing function of PC
Endpoint.
Enter the maximum bandwidth used for the Application Sharing
function.
The default setting is [2048] Kbps.
Note
If [H.239] is set to [ON], there may be problems displaying video on H.323 terminals
that do not support H.239. In such a case, set the Meeting’s [H.239] to [OFF].
About Bandwidth
[Maximum Bandwidth (ep)] refers to the maximum bandwidth each endpoint
in the meeting can use for transmissions per channel.
[Max Bandwidth] defines total audio and video stream bandwidth that can be
used for a meeting.
When [Bandwidth Control] is set to [STATIC], a Meeting cannot be connected
if participants’ total bandwidth exceeds [Max Bandwidth] even if the
maximum number of members has not been exceeded.
28 Configuring a Meeting
When [Bandwidth Control] is set to [DYNAMIC], the [Max Bandwidth] is
allocated equally among the Meeting members. However, the number of
people participating in a Meeting cannot exceed the specified [Max Members].
Edit Meeting Information
1 Login to VC ONLINE (http://[HD VISUAL COMMUNICATION
SERVER address]:8080/) using an account with administrator privileges.
2 Click on [Meeting] from the [User] menu.
The [Meeting] screen will be displayed.
3 Select the Meeting you wish to edit from the [Meetings] list.
The [Change] button will be displayed.
4 Click the [Change] button.
The [Edit Meeting] screen will be displayed.
5 Make the required changes.
For more information about setup items, refer to “[Add Meeting] Screen”
(p. 24).
6 Click the [Change] button on the [Edit Meeting] screen.
The confirmation dialog box will be displayed.
7 Click [OK].
The edited information will be saved.
Search Filter in Meeting List
A search filter can be executed in the [Meeting] screen to locate Meetings from
the [Meetings] list.
By entering the information you wish to filter in the text box, filter search
results will be displayed.
By default, the Search filter will search through the [Meeting Name], [H.323
Alias] and [E.164] fields. To disable a field as a condition for the search filter,
clear the checkbox of the respective field.
Chapter 3: Basic Configuration
29Configuring a Meeting
Chapter 4: Using Meetings (Basic)
Methods to start and disconnect Meetings and to view call information
managed by gatekeeper-registered Endpoints as well as by Meetings and the
Gatekeeper will now be explained.
Monitor Function
This function can display a list of call information managed by gatekeeperregistered Endpoints and by Meetings and the Gatekeeper.
The displayed information is updated every 60 seconds.
For more information about the [Control Panel] screen, refer to “[Control
Panel] Screen” (p. 51).
Monitor Endpoint Information
1 Login to VC ONLINE (http://[HD VISUAL COMMUNICATION
SERVER address]:8080/) using an account with administrator privileges.
2 Click on [Endpoint] from the [Monitor] menu.
The [Monitor (Endpoint)] screen will be displayed.
A list of Endpoints registered with the Gatekeeper is displayed in the
[Monitor (Endpoint)] screen.
30 Monitor Function
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