Sharp UX-B800SE User Manual

MODEL

UX-B800SE

FACSIMILE

OPERATION MANUAL

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not

expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable protection against harmful interference in a residential installation.This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual."

Declaration of Conformity

SHARP FACSIMILE, UX-B800SE

This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

Responsible Party: SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163 TEL: 800-237-4277

As an ENERGY STAR® partner, SHARP has determined that this product meets the ENERGY STAR

energy efficiency.

guidelines for

Trademark information

All other company names and product names appearing in this manual are the trademarks of their

respective owners.

Table of Contents

Introduction 2

A Look at the Operation Panel 5

1. Installation 7

Unpacking Checklist. . . . . . . . . . . . . . 7

Setup . . . . . . . . . . . . . . . . . . . . . . . . . 7

Loading Paper . . . . . . . . . . . . . . . . . . 8

Connecting the Power Cord . . . . . . . . 9

Installing the Print Cartridge. . . . . . . . 9

Connecting the Phone Line . . . . . . . 11

Name and Fax Number . . . . . . . . . . 11

Setting the Date and Time . . . . . . . . 12

Setting the Reception Mode . . . . . . . 13

Volume Adjustment . . . . . . . . . . . . . 13

2. Fax to E-mail 14

Connecting the Machine . . . . . . . . . 14

E-mail Settings . . . . . . . . . . . . . . . . . 17

Storing E-mail Addresses. . . . . . . . . 19

Fax to E-mail Transmission . . . . . . . 20

Network Settings . . . . . . . . . . . . . . . 23

3. Sending Faxes 24

Reception to Memory . . . . . . . . . . . . 33

5. Making Copies 34

6. Special Functions 35

Broadcasting . . . . . . . . . . . . . . . . . . . 35

Caller ID (Requires Service) . . . . . . 37

Distinctive Ring (Requires Service) . 39

Blocking Unwanted Faxes . . . . . . . . 40

Duplex Scanning. . . . . . . . . . . . . . . . 40

Receiving Faxes to E-mail . . . . . . . . 41

Secure Receive. . . . . . . . . . . . . . . . . 43

7. Option Settings and Print Settings 45

8. Printing Lists 50

Transaction Report . . . . . . . . . . . . . . 51

9. Maintenance 52

Cleaning the Machine . . . . . . . . . . . . 52

Improving Print Quality . . . . . . . . . . . 53

10. Troubleshooting 56

Transmittable Documents . . . . . . . . 24

Loading the Document . . . . . . . . . . . 24

Resolution and Contrast. . . . . . . . . . 25

Sending a Fax: Normal Dialing . . . . 26

Sending a Fax: Auto Dialing. . . . . . . 27

Batch Page Numbering . . . . . . . . . . 31

Sending a Fax From Memory. . . . . . 31

4. Receiving Faxes 32

Using AUTO Mode . . . . . . . . . . . . . . 32

Using MANUAL Mode . . . . . . . . . . . 32

TEL/FAX Mode. . . . . . . . . . . . . . . . . 33

Problems and Solutions . . . . . . . . . . 56

Messages and Signals . . . . . . . . . . . 59

Clearing Paper Jams . . . . . . . . . . . . 62

Ordering Parts. . . . . . . . . . . . . . . . . . 63

Quick Reference Guide 68

Guía de referencia rápida 69

Index 70

Introduction

Specifications

Print cartridge yield* ** Replacement cartridge: SHARP UX-C80B

Ink Save mode ON: Approx. 800 letter pages

Ink Save mode OFF: Approx. 480 letter pages (The initial cartridge has the same yield as the above replacement cartridge.)

Paper tray capacity Letter: Approx. 200 sheets (20-lb. copier paper at room

temperature; maximum stack height should not be higher than the line on the tray) Legal: 100 sheets Recommended paper weight: 20-lb. Copy Bond

Recording system Thermal inkjet

Print resolution

Effective printing width 8.0" (203 mm) max.

Fax to E-mail Yes; requires an Internet connection and a router,

File formats Tiff (G4), PDF (G4)

Memory capacity** Approximately 100 average pages

Modem speed 14,400 bps with auto fallback to lower speeds.

Transmission time** Approx. 6 seconds

Compatibility ITU-T (CCITT) G3 mode

Compression scheme MR, MH, MMR

Storable transmission destinations

Telephone function Yes (cannot be used if power fails)

Effective scanning width 8.2" (208 mm) max.

*Ink Save mode is initially turned off. To turn on Ink Save mode, see pages 45 and 49.

**Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

× 600 dpi

600

switch, or hub to connect the machine. LAN cable (10Base-T/100Base-TX straight- through cable) must be purchased separately.

Rapid Keys: 36 A, B, C keys: 3 (e-mail only) Speed Dial numbers: 63

Applicable telephone line Public switched telephone network

Reception modes AUTO, MAN UAL, TEL/FAX

Automatic document feeder

Letter/A4: 20 sheets max. (20-lb. paper; temperature: 64 - 82°F (18 - 28°C); humidity: 45 - 65% RH) Legal: 5 sheets max.

Input document size Automatic feeding:

Width: 5.8" to 8.5" (148 to 216 mm)

Length (20 sheets): 5.5" to 11" (140 to 279 mm)

Length (5 sheets): 5.5" to 14" (140 to 356 mm)

Manual feeding:

Width: 2.75" to 8.5" (70 to 216 mm)

Length: 5.5" to 14" (140 to 356 mm)

Scanning Resolution Standard: 203 x 98 dpi

Fine: 203 x 196 dpi Super fine: 203 x 391 dpi Halftone: 203 x 196 dpi

Halftone (grayscale) 64 levels

Contrast control Automatic/Dark selectable

Copy function Single/Multi/Sort (99 copies/page)

Display LCD display, 20 digits x 2 lines

Power requirements 120 V AC, 60 Hz

Power consumption Standby: 6.0 W, Maximum: 40 W

Operating temperature 60 - 90°F (15 - 32°C)

Humidity 25 - 80% RH

Dimensions

(without attachments)

Width: 15.0" (380 mm) Depth: 11.0" (280 mm) Height: 6.1" (156 mm)

Weight

Approx. 9.7 lbs. (4.4 kg)

(without attachments)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important: This machine is not designed for use on a line which has call waiting, call

forwarding, or certain other special services offered by your telephone company (errors may occur during transmission and reception of faxes). This machine is not compatible with digital telephone systems.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Do not spill any liquids on the machine.

Unplug the machine from the power outlet and telephone jack and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

A Look at the Operation Panel

PQRS

JKLGHI

WXYZ

TUV

01 02 03 04 05 06 07 08 09 10 11

DEFABC

12 13 14 15 16 17 18 19 20 21

MNO

22 23 24 25 26 27 28 29 30 31

32 35 36

33/G1

34/G2

Note: Affix the Rapid Key labels as shown above.

Number keys: Use to dial numbers.

SCAN TO E-MAIL key: Press to

send a document to an e-mail recipient.

Display: This displays messages to

help you operate the machine.

A, B, C keys: An e-mail address

can be stored in each key for onetouch selection (p. 19).

RESOLUTION/RECEPTION key

When a document is in the feeder, press to adjust the scanning resolution (p. 25). At any other time, press to select the reception mode (p. 13).

FUNCTION key: Press this key

followed by the arrow keys to select special functions and settings.

COPY/HELP key

When a document is in the feeder, press to make a copy (p. 34). At any other time, press to print the Help List.

FUNCTION

RESOLUTION/

RECEPTION MODE

SPEED DIAL

HOLD

DEL

B'CAST

SECURE

STOP key: Press to cancel an

operation before it is completed.

Group Keys: Multiple fax or e-mail

DUPLEX

1311

SPEAKER

COPY/HELP STOP

REDIAL

DOWN

destinations can be stored in each key for one-touch selection (p. 36).

Rapid Keys / letter keys: A fax

number or e-mail address can be stored in each of these keys for onetouch selection (attach the Rapid Key labels). When entering text, the keys are used as letter keys.

BROADCAST key: Press to send to

multiple fax or e-mail destinations (p. 35).

SECURE key: Press to use the fax

secure receive function (p. 43).

DUPLEX key: Use to scan two-

sided documents for transmission and copying (p. 40).

SPEED DIAL key: Press to select a

fax or e-mail destination stored in a 2-digit Speed Dial number (pp. 19,

27).

HOLD key: Press to put a phone

call on hold (p. 33).

START/MEMORY key: Press after

dialing to send a fax (p. 26). Press before dialing to send a fax through

SPEAKER key: Press to listen to

the line and fax tones through the speaker when faxing (p. 26). Note: This is not a speakerphone. It cannot be used for speaking.

memory (p. 31). Press in the date and time display to show the percentage of memory currently used.

Arrow keys: Use to scroll through

and select settings, and to search for stored destinations (pp. 21, 29).

Letter keys

Use these keys when the display prompts you to enter a name, e-mail address, or other text.

SYMBOL key: Press to enter a

symbol (the character appearing on the right side of each letter key). Press again to return to normal letter entry mode.

2 3 54

Spanish national characters

DEL

B'CAST

SECURE

DUPLEX

6 7

DEL key: Press to delete the

character marked by the cursor. When the cursor is to the right of a line of text, press to backspace and clear characters. (The cursor can be

íá

óéñ

Caps Lock key: Press to enter

upper case letters. Press again to return to lower case letter entry.

SHIFT key: Hold down to temporarily change case.

Letter keys: Use to enter letters.

moved by pressing or .)

To delete all entered characters, hold down until all characters are cleared.

Spanish national characters:

These can be entered when the display language is set to Spanish.

@key, .com key: Press to

conveniently enter “@” and “.com” when entering an e-mail address.

To enter the character indicated inside the key, press the key. To enter the character indicated above the key, press the key while holding down the SHIFT key.

1. Installation

Unpacking Checklist

Document

Paper tray

Phone line cord

exit tray

Print cartridge

Received document tray

Handset

Rapid

Manual Key labels

Handset cord

Setup guide

Points to keep in mind when setting up

♦ Do not place the machine in direct

sunlight.

♦ Do not place the machine near

heaters or air conditioners.

♦ Keep dust away from the machine.

♦ Keep the area around the machine

clear.

Setup

Remove the packing tape

1 Open the cover (➊) and remove the

tape (➋). (Do not install the print cartridge yet.)

2 Close the cover.

Connect the handset

1. Installation

About condensation

If the machine is moved from a cold to a warm place, condensation may form on the scanning glass, preventing proper document scanning. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Attach the trays

Attach the received document tray

Loading Paper

Attach the paper tray

Attach the document exit tray and flip out the extension

Pull the received document tray extension all the way out

Loading Paper

Letter or legal size paper can be loaded.

Maximum number of sheets (20-Ib. copy bond paper at room temperature)

Letter: (maximum stack height should not be higher than the line on the tray)

Legal size: 100 sheets

Approx. 200 sheets

2 Pull the paper plate forward and

insert the stack of paper into the tray, print side up.

The stack must not be higher than this line

• If paper remains in the tray, take it

out and combine it into a single stack with the new paper.

• Printing on the reverse side of the

paper may result in poor print quality.

• Do not use paper that has already

been printed on or is curled.

• Remove received faxes and other

printed output before about 50 sheets (10 legal-size sheets) accumulate in the received document tray (otherwise the sheets may scatter).

1 Fan the paper, and then tap the

edges against a flat surface to even the stack.

If you loaded legal size paper...

You must change the “PAPER SIZE” setting to “LEGAL” (pp. 45 and 49). (Before changing the setting, plug in the power cord and install a print cartridge as explained in the following sections.)

Connecting the Power Cord

If at any time the display shows [ADD

PAPER &] / [PRESS START KEY

check the paper tray. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

When finished, press .

Connecting the Power Cord

Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.

Caution! Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty.

Caution! Remove all packing tape before plugging in the power cord

(see page 7), or damage to the machine may result.

Installing the Print Cartridge

Print cartridge yield

SHARP UX-C80B replacement cartridge

Ink Save mode OFF:

Approx. 480 letter pages

Ink Save mode ON:

Approx. 800 letter pages

(The initial cartridge has the same yield as the replacement cartridge.)

♦ Ink Save mode is initially turned off.

To turn on Ink Save mode, see pages 45 and 49.

Caution! Do not open the cover while the machine is printing.

Note: Keep print cartridges sealed in their packages until you are ready to install them. It is recommended that you do not use a cartridge that has been left unused for a long time after opening, as the print quality may be considerably degraded.

1. Installation

The display will show [CHECK CARTRIDGE] until you install the print cartridge.

♦

It is recommended that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

♦ Make sure the machine’s power cord

is plugged in and paper is loaded in the paper tray.

1 Open the cover (grasp the finger

grip).

Installing the Print Cartridge

If the display shows [PRINTER ERROR] or [PRINTER ERROR/CHECK PAPER], open the cover and check for jammed paper. Remove any jammed paper (see page 62) and close the cover.

2 Remove only the

tape from the new cartridge.

• Make sure all

tape is removed.

• CAUTION!

DO NOT touch the gold contact area on the cartridge.

3 Make sure the cartridge holder is in

the position shown. Place your fingers on top of the holder and open the holder release.

4 Insert the new print cartridge (➊).

Close the holder (➋), making sure it clicks into place.

5 Close the cover, pressing firmly on

both front corners.

Display: [CHANGE CARTRIDGE]/

[1=NEW, 2=OLD]

• CAUTION! DO NOT touch the gold

contact area or pull on the cable.

• If you are replacing the cartridge,

remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container (containers for this purpose can be purchased at most office supply stores).

6 Press (NEW) if the cartridge

you installed is new. Display:

[OK:PRESS START]

Press (OLD) if the cartridge you installed is old.

[NEW CARTRIDGE?] /

7 Press .

If you selected " previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory, see p. 53 to align the print cartridge.)

OLD" in the

Connecting the Phone Line

If you selected "NEW", the machine will print an alignment page. Continue with the steps below.

8 In the alignment page, locate the

line that is closest to a straight line.

In this example, “15” is closest to a straight line.

9 Enter the number of the straightest

line with the number keys.

• To clear a mistake, press .

Press .

Connecting the Phone Line

TEL. LINE

jack

Standard (RJ-11C) wall jack

The machine is initially set for tone dialing. If you are on a pulse dial line, change the “DIAL MODE” setting (pp. 45 and 46).

To change the language used in the display, reports, and lists, change the “LANGUAGE SELECTION” setting as explained on pp. 45 and 48.

1. Installation

The machine is initially set to print high quality images, which require more ink. If you prefer to use less ink and speed up drying time, change the “INK SAVE MODE” setting to “ON” (pp. 45 and 49).

When the resolution is set to HALF TONE, the machine is initially set to print at a slower printing speed to enable higher quality images. When using HALF TONE, if you prefer faster printing at the expense of slightly reduced image quality, change the “QUALITY MODE” setting to “NO” (pp. 45 and 49).

Name and Fax Number

Enter your name and fax number.

♦ Your entered name and fax number

will be printed automatically at the top of all fax pages you send. (This is required by FCC regulations.)

1 Press , then until

FUNCTION

[ENTRY MODE] appears.

2 Press .

Display: [OWN NUMBER SET]

3 Press . [ENTER FAX #]

Setting the Date and Time

4 Enter your fax number with the

number keys (max. 20 digits).

• To insert a space, press .

• To clear a mistake, press .

5 Press .

6 Enter your name using the letter

keys (max. 24 characters). Example: SHARP

• To clear a mistake, press .

• For information on using the text

entry keys, see page 6.

7 Press . [DATE&TIME SET]

STOP

8 Press to exit.

Setting the Date and Time

Set the date and time.

1 Press , then until

FUNCTION

[ENTRY MODE] appears.

2 Press , then until

[

DATE&TIME SET] appears.

3 Press .

• The currently set date appears

(example):

[DATE 08-15-2006]

4 Enter a two-digit number for the

month ("01" for January, "02" for February, "12" for December, etc.).

Example: January

DATE 01-15-2006]

[

• To correct a mistake, press to

move the cursor back to the mistake and enter the correct number.

5 Enter a two-digit number for the day

("01" to "31").

Example: the 5th

DATE 01-05-2006]

[

6 Enter the year (4 digits).

Example:

♦ The date and time will be printed

automatically at the top of all fax pages you send (this is required by FCC regulations). The date and time also appear in the display.

♦ To have the clock automatically move

forward and backward at the beginning and end of daylight-saving time, turn on the “DAY LIGHT SAVING” setting (pp. 45 and 47). Do this before you set the date and time.

• The currently set time appears

(example): [

TIME 12:19 PM]

7 Enter a two-digit number for the

hour ("01" to "12") and a two-digit number for the minute ("00" to "59").

Example 9:25:

TIME 09:25 PM]

[

8 Press to select A.M. or

to select P.M.

Setting the Reception Mode

9 Press . [ANTI JUNK #]

STOP

10 Press to exit.

Setting the Reception Mode

The machine has three modes for receiving incoming faxes:

AUTO mode: The machine automatically answers all calls on 4 rings and begins fax reception.

MANUAL mode: All calls, including faxes, must be answered by picking up the machine's handset or an extension

phone connected to the same line.

TEL/FAX mode: The machine automatically answers all calls on 2 rings. If the machine detects that a call is a voice call (including a manually dialed fax), it makes a special ringing sound to alert you to answer. If the machine detects that the call is an automatically dialed fax, it begins reception automatically.

To set the reception mode, make sure a document is not loaded in the document feeder, and then press

RESOLUTION/

RECEPTION MODE

appears in the display.

For more information on receiving faxes, see Chapter 4.

until the desired mode

Volume Adjustment

Speaker volume

1 Press .

SPEAKER

2 Press or to select

HIGH, MIDDLE, or LOW.

• Press again to turn off the

SPEAKER

speaker.

Handset receiver volume

1 When talking through the handset,

press or to select

MIDDLE, or LOW.

HIGH,

• Note: The volume reverts to

MIDDLE each time you replace the

handset.

Ringer volume

1 Press or to select

HIGH, MIDDLE, LOW, or OFF.

(Make sure has not been pressed, the handset is not lifted,

and a document is not loaded in the feeder.)

SPEAKER

• The ringer will ring once at the

selected level.

2 If you selected “OFF OK ?” to turn

off the ringer, press .

1. Installation

Connecting the Machine

2. Fax to E-mail

The Fax to E-mail feature lets you scan a document and directly send the image to an e-mail recipient.

♦ This saves you the trouble of scanning

the document into a computer and sending the scanned file using an email program.

♦ The scanned document is sent as an

attachment to an e-mail message. The attached file can be in TIFF or PDF format.

Requirements

To use Fax to E-mail, you must

♦ Have a broadband (cable or DSL)

Internet connection.

♦ Have a broadband router or LAN

switch/hub through which you can connect the machine to the Internet (the router is usually connected to a cable modem or DSL modem).

A typical setup is shown below.

Internet

Cable/DSL

modem

LAN cable

LAN ports (Hub/Switch)

WAN port

LAN cable

Connecting the Machine

The machine is connected using an Ethernet cable (not included). Please purchase a 10Base-T/100Base-TX straight-through (regular) cable.

Connect one end of the cable to the LAN port on the machine.

Connect the other end to a LAN port on your router, switch, or hub.

♦ If you are uncertain which port to

connect the cable to, see the manual for the router, switch or hub.

♦ The connections can be made with all

devices powered on.

♦ For other questions about how the

machine should be connected, consult your Internet service provider.

Router

LAN cable

Connecting the Machine

IP address

The machine requires an IP address to communicate on the Internet.

If your network is set up to automatically assign IP addresses, you do not need to do anything; the machine will automatically receive an IP address when it is connected.

Automatic assignment of IP addresses is normally performed by a DHCP server, which may be a computer, router, or other device on the network. (Most routers used on home networks contain a DHCP server.)

If your network requires that a static (permanent) IP address be assigned to the machine, see Network Settings on page 23 to enter the IP address and related information.

Checking your IP address and the connection

To check the machine’s IP address and verify that the machine is able to communicate on the network, follow these steps.

1 Press , then until

FUNCTION

[NETWORK SETTING] appears.

2 Press , then to show

[NETWORK INFORMATION]

3 Press .

• If the machine has automatically

received an IP address and is able to communicate, [IP ADDRESS/ DHCP: ON] will appear on the top line of the display, followed by the IP address on the bottom line. To show the machine’s host name, press

• If a static IP address has been

entered in the machine and the machine is able to communicate, [IP ADDRESS/DHCP: OFF] will appear on the top line of the display, followed by the IP address on the bottom line. To show the machine’s

host name, press .

• If the machine was unable to

receive an IP address automatically, or if the router locked up after the machine received an IP address, [IP ADDRESS/DHCP: FAIL] / [192.168. 1 .201] will appear. “192.168. 1 .201“ is an IP address that is assigned to the machine for diagnostic purposes when connection fails (it cannot be used for regular communication).

• If a cable has not been connected,

[CHECK CABLE] will appear.

• If [NOW CONNECTING / CHECK

STOP

LATER] appears, press to exit,

wait briefly, and then repeat the procedure again.

2. Fax to

E-mail

Connecting the Machine

If the machine is unable to communicate...

♦ Check the Ethernet cable. Are the

connections secure? Are you using straight-through (not crossover) cable for 10Base-T/100Base-TX?

♦ There may be a problem in the router

or other device to which the machine is connected. Try removing and then restoring the power to the router (see the manual for the router).

♦ If [IP ADDRESS/DHCP: FAIL]

appears, remove and then reinsert the Ethernet cable plug, and repeat Steps 1 to 3 above. If the same message appears, check the device that acts as the DHCP server on your network (try removing and restoring the power). If your router is your DHCP server, make sure that DHCP is enabled in the router settings. If your network does not have a DHCP server, set a static IP address as explained on page 23.

♦ If a static IP address has been set,

make sure that the network settings (page 23) are correct .

E-mail Settings

Before the Fax to E-mail function can be used, you must configure the e-mail settings.

The e-mail settings specify your outgoing mail server, as well as your sender name, sender address, and other items that appear in the e-mail message to which scanned image files are attached.

♦ It is easiest to configure the e-mail

settings in the machine’s Web page. The machine’s Web page can be accessed from any computer on the same network as the machine.

♦ The e-mail settings can also be

configured using the machine’s operation panel.

Note: If you need to configure “POP before SMTP” settings, you must use the Web page.

If you do not know your SMTP server name or whether or not you need to configure “POP before SMTP” settings, ask your Internet service provider.

Accessing the machine’s Web page

To access the Web page, you will need to know the machine’s host name or IP address (usually it is most convenient to use the host name).

To check the machine’s host name or IP address, follow the procedure in

Checking your IP address and the connection (page 15), or print the

Network Settings List (page 50).

Type in the host name or IP address of the machine in the Address bar of the Web browser on your computer.

The Web page menu will appear. Select E-mail Setup and configure the settings. For explanations of the settings, click Help in the Web page menu.

Note: If the Web page is used while the machine is in operation (except for voice calls using the handset), machine operation may become unstable.

Using the machine’s operation panel to configure the settings

Follow the steps below to display the email settings, and then configure each setting as explained in the table on the next page.

1 Press , then until

FUNCTION

[

E-MAIL SETTING] appears.

2 Press , then repeatedly

until the setting that you wish to configure appears.

3 Press . (Note: This step is not

necessary for the “FILE FORMAT” setting.)

4 Enter the required information for

the setting as explained in the table on the next page.

5 After configuring the setting, the

next e-mail setting will appear in the display. You can configure the next

STOP

setting, or press to exit.

2. Fax to

E-mail

E-mail Settings

E-mail settings

Enter the required information for each setting as explained below. This is done in step 4 of the procedure on the previous page.

♦ The sender address and SMTP server settings are required. The other settings are

optional.

♦ Use the letter keys to enter text. For information on using the letter keys, see page 6.

♦ The e-mail subject, e-mail message, and file format that you enter below are default

settings. They will be used if you do not specify these items at the time of transmission.

Setting Description

SENDER NAME

SENDER ADDRESS

E-MAIL SUBJECT

E-MAIL MESSAGE

FILE FORMAT This sets the default format of the file that is created when you

SMTP SERVER Enter the host name or IP address of your outgoing (SMTP) mail

Enter the sender name that will appear in the e-mail message

(max. of 50 characters). When finished, press .

Enter your sender e-mail address (max. of 128 characters). When

finished, press . (Note: Be sure to enter your actual e-mail

address. Return e-mail and undelivered mail reports will be sent to this address. In addition, some SMTP servers reject outgoing email if a valid sender e-mail address is not entered.)

Enter a default subject (max. of 128 characters). When finished,

press .

Enter a default message (max. of 256 characters). When finished,

press .

scan a document. Press for TIFF or for PDF.

Initial setting: TIFF

server (max. of 60 characters). When finished, press .

Storing E-mail Addresses

You can store e-mail addresses in the A, B, and C keys, in Rapid Keys, and in Speed Dial numbers.

♦ An e-mail address stored in a Rapid

Key or the A, B, or C key is selected by simply pressing that key. A total of 36 Rapid Keys are available. (Note: Attach the Rapid Key labels as shown on page 5.)

♦ An e-mail address stored in a Speed

Dial number is selected by pressing

SPEED DIAL

and entering the 2-digit Speed

Dial number. A total of 63 Speed Dial numbers are available.

Note: Rapid Keys and Speed Dial numbers are also used for fax (p. 27).

Storing an e-mail address

Follow the steps below to store an email address using the machine’s operation panel.

♦ E-mail addresses can also be stored

using the machine’s Web page. To access the Web page, see page 17.

1 Press , , then .

FUNCTION

2 To store an e-mail address in the A,

B, or C key, press the desired key

and go directly to Step 4. To store an e-mail address in a Rapid Key, press the desired Rapid Key. To store an e-mail address in a

Speed Dial number, press

SPEED DIAL

and enter the desired 2-digit number (01 to 63).

• If you prefer to have the machine

suggest an available Rapid Key / Speed Dial number at the end of the

procedure, press .

3 Press to select E-MAIL.

Display: [E-MAIL # MODE]

4 Enter the e-mail address with the

letter and number keys (max. of 128 characters).

• For information on using the letter

keys, see page 6.

• To clear a mistake, press .

5 Press .

6 Enter the name of the recipient

(max. 20 characters).

7 Press .

• If you selected a Rapid Key or

Speed Dial number in Step 2, the display will briefly show [STORED], and then [NEW NUMBER]. Go to Step 8.

• If you did not select a Rapid Key or

Speed Dial number in Step 2, the display will show the next available Rapid Key or Speed Dial number. If that number is acceptable, press

and go to Step 8. If not, press

the desired Rapid Key, or press the

A, B, or C key, or press and

SPEED DIAL

2. Fax to

E-mail

Fax to E-mail Transmission

enter the desired 2-digit Speed Dial number, and go to Step 8.

8 Return to Step 2 to store another e-

STOP

mail address, or press to exit.

Editing and clearing stored email addresses

To make changes to a previously stored e-mail address, or to clear an address, follow these steps:

1 Press , , then .

FUNCTION

2 Press the key in which the address

is stored (Rapid Key or A, B, or C

key), or press and enter the

2-digit Speed Dial number in which the address is stored.

(You can also press or

until the name or address appears

and press .) Display: [1=EDIT, 2=CLEAR]

SPEED DIAL

3 Press for EDIT or for

CLEAR.

• If you selected CLEAR, go to Step 8.

• If you do not wish to change the

address, go directly to Step 5.

5 Press .

6 Make the desired changes to the

name.

• If you do not wish to change the

name, go directly to Step 7.

7 Press .

8 Return to Step 2 to edit or clear

STOP

another address, or press to

exit.

Fax to E-mail Transmission

Follow the steps below to send a document to an e-mail recipient.

♦ The document will be sent as an

attachment to an e-mail message.

♦ You can specify the recipient by

directly entering an e-mail address, or by selecting an address that has been stored as explained in the previous section.

4 If you selected EDIT, make the

desired changes to the address.

• Press or to move the

cursor to the character(s) you wish to change, and then press the appropriate letter or number key. The new character will replace the old character.

1 Flip up the feeder cover (➊) and

adjust the document guides to the width of your document (➋).

Fax to E-mail Transmission

2 Insert the

document face down with the top edge going in first.

or address appears, and press . Note: If [CHECK E-MAIL SETTING]

appears, your SMTP server or sender address has not been entered in the e-mail settings (p. 17).

4 If you need to select or change any

• Up to 20 letter-size sheets (5 legal-

size sheets) can be placed in the feeder at once.

• For more information on loading the

document, see page 24.

RESOLUTION/

• If desired, press to set the

resolution and contrast (see p. 25).

RECEPTION MODE

of the e-mail options, press

5 and 6 below. (Note that settings selected here are temporary. To make permanent changes, see p.

17.) If you do not wish to change the email options, go directly to Step 7.

• To exit the e-mail options, press

3 Enter the destination e-mail address

using one of the following methods:

• Press , press

, and enter the address with the

letter and number keys (p. 6). When

finished, press .

5 Press or until the

desired option appears, and press

the FILE FORMAT setting). Change the option as explained below (use the letter keys to enter text and

• If the address has been stored in the

A, B, or C key, press the key.

• E-MAIL SUBJECT: Enter a subject

• If the address has been stored in a

Rapid Key, press the Rapid Key.

• If the address has been stored in a

Speed Dial number, press

and enter the Speed Dial number.

SPEED DIAL

• To search for a stored address, press

(this eliminates

stored fax numbers from the search),

press or until the name

(max. 128 characters). When

finished, press .

• E-MAIL MESSAGE: Enter a

message (max. 256 characters).

When finished, press .

• FILE FORMAT: Press for TIFF

or for PDF. (Make sure the

recipient has an image viewer that

and follow Steps

and go to Step 7.

( is not necessary for

to delete text; p. 6).

2. Fax to

E-mail

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