Sharp UX-B800 User Manual

MODEL

UX-B800

FACSIMILE

OPERATION MANUAL

IMPORTANT

PLEASE KEEP THE EXTERNAL & INTERNAL PACKAGING SAFE.

PLEASE DO NOT THROW IT AWAY.

IN THE UNLIKELY EVENT OF A HARDWARE FAILURE, OUR

REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP

FACSIMILE IN THIS BOX.

THANK YOU FOR YOUR ASSISTANCE.

MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted.

In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.

DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a serious electric shock may occur.

If you are not sure how to do this, get help from a qualified electrician.

IMPORTANT

The wires in this mains lead are coloured in accordance with the following code:

GREEN-AND-YELLOW: Earth BLUE: Neutral BROWN: Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug which is marked by the letter E, or by the safety earth symbol or coloured green or green-and-yellow.The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black.The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red.

This apparatus must be protected by a 13A fuse in the mains plug or distribution board.

"WARNING: THIS APPARATUS MUST BE EARTHED"

This equipment complies with the requirements of Directive 1999/5/EC.

Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.

Cet appareil est conforme aux exigences de la directive 1999/5/CE.

Este aparato satisface las exigencias de las Directiva 1999/5/CE.

Quest’apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.

Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.

Este equipamento obedece às exigências da directiva 1999/5/CE.

Η συσκευή αυτή ανταποκρίνεται στις απαιτήσεις των οδηγια 1999/5/ΕK.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.

Dette udstyr overholder kravene i direktiv 1999/5/EF.

Dette produktet oppfyller kravene i direktiv 1999/5/EC.

Tämä laite täyttää direktiivi 1999/5/EY.

This is a facsimile product operating in British and Irish analogue public switched telephone networks which follow the ES203021 Standard.

The Declaration of Conformity can be viewed at the following URL address.

http://www.sharp.de/doc/UX-B800.pdf

Table of Contents

Introduction 2

A Look at the Operation Panel 5

1. Installation 8

Unpacking Checklist. . . . . . . . . . . . . . 8

Setup . . . . . . . . . . . . . . . . . . . . . . . . . 8

Loading Paper . . . . . . . . . . . . . . . . . . 9

Connecting the Power Cord . . . . . . . 10

Installing the Print Cartridge . . . . . . . 10

Connecting the Phone Line . . . . . . . 12

Name and Fax Number . . . . . . . . . . 13

Setting the Date and Time . . . . . . . . 13

Setting the Reception Mode . . . . . . . 14

Volume Adjustment . . . . . . . . . . . . . 14

2. Scan to E-mail 15

Connecting the Machine . . . . . . . . . 15

E-mail Settings . . . . . . . . . . . . . . . . . 17

Storing E-mail Addresses. . . . . . . . . 20

Scan to E-mail Transmission . . . . . . 22

Network Settings . . . . . . . . . . . . . . . 25

3. Sending Faxes 26

Transmittable Documents . . . . . . . . 26

Loading the Document . . . . . . . . . . . 26

Resolution and Contrast. . . . . . . . . . 27

Sending a Fax: Normal Dialling . . . . 28

Sending a Fax: Auto Dialling . . . . . . 29

Batch Page Numbering . . . . . . . . . . 34

Sending a Fax From Memory. . . . . . 34

Using AUTO Mode . . . . . . . . . . . . . . 35

Using MANUAL Mode. . . . . . . . . . . . 36

Reception to Memory . . . . . . . . . . . . 37

5. Making Copies 38

6. Special Functions 39

Broadcasting . . . . . . . . . . . . . . . . . . . 39

Caller ID (Requires Service) . . . . . . 41

Blocking Unwanted Faxes . . . . . . . . 43

Duplex Scanning. . . . . . . . . . . . . . . . 43

Fax Forward to E-mail. . . . . . . . . . . . 44

Secure Receive. . . . . . . . . . . . . . . . . 46

PBX Operations . . . . . . . . . . . . . . . . 48

7. Option Settings and Print Settings 49

8. Printing Lists 55

Transaction Report . . . . . . . . . . . . . . 56

9. Maintenance 57

Cleaning the Machine . . . . . . . . . . . . 57

Improving Print Quality . . . . . . . . . . . 58

10. Troubleshooting 61

Problems and Solutions . . . . . . . . . . 61

Messages and Signals . . . . . . . . . . . 64

Clearing Paper Jams . . . . . . . . . . . . 67

Quick Reference Guide 68

4. Receiving Faxes 35

TEL/FAX Mode. . . . . . . . . . . . . . . . . 35

Index 69

Introduction

Specifications

Print cartridge yield

Paper tray capacity

Recording system Thermal inkjet

Print resolution

Effective printing width 203 mm max.

Scan to E-mail Yes; requires an Internet connection and a router,

File formats Tiff (G4), PDF (G4)

Memory capacity

Modem speed 14,400 bps with auto fallback to lower speeds.

Transmission time

1, 2

Replacement cartridge: SHARP UX-C80B

Ink Save mode ON: Approx. 800 A4 pages

Ink Save mode OFF: Approx. 480 A4 pages (The initial cartridge has the same yield as the above replacement cartridge.)

Approx. 200 A4 sheets (60 to 80g/m (At room temperature; maximum stack height should not be higher than the line on the tray)

× 600 dpi

600

switch, or hub to connect the machine. LAN cable (10Base-T straight-through cable) must be purchased separately. LAN interface: 10Base-T IEEE802.3

Approx. 250 average pages (Approx. 100 pages when Secure Receive is on)

Approx. 6 seconds

)

Compatibility ITU-T (CCITT) G3 mode

Compression scheme MR, MH, MMR

Storable transmission destinations

Telephone function Yes (cannot be used if power fails)

Effective scanning width 208 mm max.

Ink Save mode is initially turned off. To turn on Ink Save mode, see pages 49 and 53.

Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e.,

ITU-T phase C time only).

Rapid Keys: 36 A, B, C keys: 3 (e-mail only) Speed Dial numbers: 63

Reception modes AUTO, MANUAL, TEL/FAX

Applicable telephone line

Analog public switched telephone network PBX

Automatic document feeder

A4: 20 sheets max. (60 - 80 g/m 18 - 28°C; humidity: 45 - 65% RH)

Input document size Automatic feeding:

Width: 148 to 210 mm Length: 140 to 297 mm

Manual feeding:

Width: 70 to 210 mm Length: 140 to 356 mm

Scanning Resolution Standard: 203 x 98 dpi

Fine: 203 x 196 dpi Super fine: 203 x 391 dpi Halftone: 203 x 196 dpi

Halftone (grayscale) 64 levels

Contrast control Automatic/Dark selectable

Copy function Single/Multi/Sort (99 copies/page)

Display LCD display, 20 digits x 2 lines

Power requirements

230 V AC, 50 Hz

Power consumption Standby: 6.0 W, Maximum: 40 W

(ES203021) /

paper; temperature:

Operating temperature 15 - 32°C

Humidity 25 - 80% RH

Dimensions

(without attachments)

Width: 380 mm Depth: 280 mm Height: 156 mm

Weight

Approx. 4.4 kg

(without attachments)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important: This machine is not designed for use on a line which has call waiting, call

forwarding, or certain other special services offered by your telephone company (errors may occur during transmission and reception of faxes). This machine is not compatible with digital telephone systems.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Do not spill any liquids on the machine.

Unplug the machine from the power outlet and telephone socket and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a Connecting it to any other kind of outlet will damage the machine.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

230 V AC, 50 Hz, earthed (3-prong) outlet.

A Look at the Operation Panel

PQRS

JKLGHI

TUV

01 02 03 04 05 06 07 08 09 10 11

DEFABC

12 13 14 15 16 17 18 19 20 21

MNO

22 23 24 25 26 27 28 29 30 31

WXYZ

32 35 36

34/G2

33/G1

Note: Affix the Rapid Key labels as shown above.

Number keys: Use to dial numbers.

SCAN TO E-MAIL key: Press to

send a document to an e-mail recipient.

Display: This displays messages to

help you operate the machine.

A, B, C keys: An e-mail address

can be stored in each key for onetouch selection (p. 20).

RESOLUTION/RECEPTION key

When a document is in the feeder, press to adjust the scanning resolution (p. 27). At any other time, press to select the reception mode (p. 14).

FUNCTION key: Press this key

followed by the arrow keys to select special functions and settings.

COPY/HELP key

When a document is in the feeder, press to make a copy (p. 38). At any other time, press to print the Help List.

FUNCTION

COPY/HELP STOP

RESOLUTION/

RECEPTION MODE

SPEED DIAL

.co.uk

REDIAL

DEL

B'CAST

SECURE

STOP key: Press to cancel an

operation before it is completed.

Group Keys: Multiple fax or e-mail

DUPLEX

1311

SPEAKER

DOWN

destinations can be stored in each key for one-touch selection (p. 40).

Rapid Keys / letter keys: A fax

number or e-mail address can be stored in each of these keys for onetouch selection (attach the Rapid Key labels). When entering text, the keys are used as letter keys.

BROADCAST key: Press to send to

multiple fax or e-mail destinations (p. 39).

SECURE key: Press to use the fax

secure receive function (p. 46).

DUPLEX SCAN key: Use to scan

two-sided documents for transmission and copying (p. 43).

SPEED DIAL key: Press to select a

fax or e-mail destination stored in a 2-digit Speed Dial number (pp. 20,

29).

R key: If you are on a Flash-type

PBX, use this key to dial out (page

28).

SPEAKER key: Press to listen to

the line and fax tones through the speaker when faxing (p. 28). Note: This is not a speakerphone. It cannot be used for speaking.

START/MEMORY key: Press after

dialling to send a fax (p. 28). Press before dialling to send a fax through memory (p. 34). Press in the date and time display to show the percentage of memory currently used.

Arrow keys: Use to scroll through

and select settings, and to search for stored destinations (pp. 22, 32).

Letter keys

Use these keys when the display prompts you to enter a name, e-mail address, or other text.

162 3 54

.co.uk

DEL

B'CAST

SECURE

DUPLEX

SYMBOL key: Press to enter a

symbol (the character appearing on the right side of each letter key). Press again to return to normal letter entry mode.

Caps Lock key: Press to enter

upper case letters. Press again to return to lower case letter entry.

SHIFT key: Hold down to

temporarily change case.

Letter keys: Use to enter letters.

@key, .com key: Press to

conveniently enter “@” and “.com” when entering an e-mail address.

DEL key: Press to delete the

character marked by the cursor. When the cursor is to the right of a line of text, press to backspace and clear characters. (The cursor can be

moved by pressing or .)

To delete all entered characters, hold down until all characters are cleared.

Monitoring phone conversations

When speaking through the

handset, you can press to

allow a third person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.)

To adjust the volume of the speaker when monitoring a conversation,

press or (the volume

reverts to the lowest setting each time the handset is replaced).

Note that the speaker cannot be used for speaking; it is only for listening.

To avoid feedback (a loud howling sound), be sure to turn off the

speaker (press once again)

SPEAKER

before you replace the handset.

SPEAKER

Unpacking Checklist

1. Installation

Unpacking Checklist

Document

Paper

exit tray

tray

Phone line cord

Extension phone adapter

Print cartridge

Received document tray

Handset

Rapid

Manual Key labels

Handset cord

Setup guide

Points to keep in mind when setting up

♦ Do not place the machine in direct

sunlight.

♦ Do not place the machine near

heaters or air conditioners.

Setup

Remove the packing tape

Open the cover (➊) and remove the tape (➋). (Do not install the print cartridge yet.)

Close the cover.

Connect the handset

♦ Keep dust away from the machine.

♦ Keep the area around the machine

clear.

About condensation

If the machine is moved from a cold to a warm place, condensation may form on the scanning glass, preventing proper document scanning. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Attach the trays

Attach the received document tray

Attach the paper tray

Attach the document exit tray and flip out the extension

Pull the received document tray extension all the way out

Loading Paper

Pull the paper plate forward and insert the stack of paper into the

print side up

tray,

The stack must not be higher than this line

• If paper remains in the tray, take it

out and combine it into a single stack with the new paper.

1. Installation

Approximately 200 sheets of A4-size

paper (60 - 80 g/m the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray).

Fan the paper, and then tap the edges against a flat surface to even the stack.

) can be loaded in

• Printing on the reverse side of the

paper may result in poor print quality.

• Do not use paper that has already

been printed on or is curled.

• Remove received faxes and other

printed output before about 50 sheets accumulate in the received document tray (otherwise the sheets may scatter).

If at any time the display shows [ADD

PAPER &] / [PRESS START KEY

check the paper tray. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

When finished, press .

Connecting the Power Cord

Plug the power cord into a 230 V,

, earthed (3-prong) AC outlet.

50 Hz

♦ The power outlet must be installed

near the equipment and must be easily accessible.

Caution! Remove all packing tape before plugging in the power cord

(see page 8), or damage to the machine may result.

The display will show [CHECK CARTRIDGE] until you install the print cartridge.

♦

It is recommended that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Installing the Print Cartridge

Print cartridge yield

SHARP UX-C80B replacement cartridge

Ink Save mode OFF:

Approx. 480 A4 pages

Ink Save mode ON:

Approx. 800 A4 pages

(The initial cartridge has the same yield as the replacement cartridge.)

♦ Ink Save mode is initially turned off.

To turn on Ink Save mode, see pages 49 and 53.

Caution! Do not open the cover while the machine is printing.

Note: Keep print cartridges sealed in their packages until you are ready to install them. It is recommended that you do not use a cartridge that has been left unused for a long time after opening, as the print quality may be considerably degraded.

♦ Make sure the machine’s power cord

is plugged in and paper is loaded in the paper tray.

Open the cover (grasp the finger grip).

If the display shows [PRINTER ERROR] or [PRINTER ERROR/CHECK PAPER], open the cover and check for jammed paper. Remove any jammed paper (see page 67) and close the cover.

Remove only the tape from the new cartridge.

• Make sure all

tape is removed.

• CAUTION!

DO NOT touch the gold contact area on the cartridge.

Make sure the cartridge holder is in the position shown. Place your fingers on top of the holder and open the holder release.

Installing the Print Cartridge

Insert the new print cartridge (➊). Close the holder (➋), making sure it clicks into place.

Close the cover, pressing firmly on both front corners.

1. Installation

• CAUTION! DO NOT touch the gold

contact area or pull on the cable.

• If you are replacing the cartridge,

remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container (containers for this purpose can be purchased at most office supply stores).

Display: [CHANGE CARTRIDGE]/

[1=NEW, 2=OLD]

Press (NEW) if the cartridge you installed is new.

Display:

[OK:PRESS START]

Press (OLD) if the cartridge you installed is old.

Press .

If you selected " previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory, see p. 58 to align the print cartridge.)

[NEW CARTRIDGE?] /

OLD" in the

Connecting the Phone Line

If you selected "NEW", the machine will print an alignment page. Continue with the steps below.

In the alignment page, locate the line that is closest to a straight line.

In this example, “15” is closest to a straight line.

Enter the number of the straightest line with the number keys.

• To clear a mistake, press .

Press .

The machine is initially set to print high quality images, which require more ink. If you prefer to use less ink and speed up drying time, change the “INK SAVE MODE” setting to “ON” (pp. 49 and 53).

Connecting the Phone Line

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

TEL. LINE socket

TEL. LINE

Standard wall socket

Extension phone (optional)

If desired, you can connect an extension phone to the machine.

Remove the seal covering the TEL. SET socket and connect the extension phone line to the socket using the provided adapter.

♦ Eire: Insert the extension phone line

directly into the TEL. SET socket (do not use the adapter).

When the resolution is set to HALF TONE, the machine is initially set to print at a slower printing speed to enable higher quality images. When using HALF TONE, if you prefer faster printing at the expense of slightly reduced image quality, change the “QUALITY MODE” setting to “NO” (pp. 49 and 53).

TEL. SET

TEL. LINE

Name and Fax Number

Enter your name and fax number.

♦ Your entered name and fax number

will be printed automatically at the top of all fax pages you send.

FUNCTION

Press , then until

[ENTRY MODE] appears.

Press .

Display: [OWN NUMBER SET]

Press . [ENTER FAX #]

Enter your fax number with the number keys (max. 20 digits).

• To insert a space, press . To

enter “+”, press

• To clear a mistake, press .

Setting the Date and Time

Set the date and time.

♦ The date and time will be printed

automatically at the top of all fax pages you send. The date and time also appear in the display.

FUNCTION

Press , then until

[ENTRY MODE] appears.

Press , then until

[

DATE&TIME SET] appears.

Press .

• The currently set date appears

(example): [DATE 15-08-2006]

Enter a two-digit number for the day ("01" to "31").

Example: the 5th

DATE 05-08-2006]

[

1. Installation

Press .

Enter your name using the letter keys (max. 24 characters). Example: SHARP

• To clear a mistake, press .

• For information on using the text

entry keys, see page 6.

Press . [DATE&TIME SET]

STOP

Press to exit.

• To correct a mistake, press to

move the cursor back to the mistake and enter the correct number.

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

Example: January

DATE 05-01-2006]

[

Enter the year (4 digits).

Example:

Setting the Reception Mode

• The currently set time appears

(example): [TIME 12:19]

Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59"). Example: 9:25

Press . [ANTI JUNK #]

STOP

Press to exit.

Setting the Reception Mode

The machine has three modes for receiving incoming faxes:

AUTO mode: The machine automatically answers all calls on two rings and begins fax reception.

MANUAL mode: All calls, including faxes, must be answered by picking up the machine's handset or an extension

phone connected to the same line.

TEL/FAX mode: The machine automatically answers all calls on four rings. If the machine detects that a call is a voice call (including a manually dialled fax), it makes a special ringing sound to alert you to answer. If the machine detects that the call is an automatically dialled fax, it begins reception automatically.

To set the reception mode, make sure a document

document feeder

RESOLUTION/

RECEPTION MODE

appears in the display.

For more information on receiving faxes, see Chapter 4.

is not loaded in the

, and then press

until the desired mode

Volume Adjustment

Speaker volume

• Press again to turn off the

SPEAKER

Press .

Press or to select

HIGH, MIDDLE, or LOW.

SPEAKER

speaker.

Ringer volume

Press or to select

HIGH, MIDDLE, LOW, or OFF.

(Make sure has not been pressed, the handset is not lifted,

and a document is not loaded in the feeder.)

SPEAKER

• The ringer will ring once at the

selected level.

If you selected “OFF OK ?” to turn

off the ringer, press .

2. Scan to E-mail

Connecting the Machine

The Scan to E-mail feature lets you scan a document and directly send the image to an e-mail recipient.

♦ This saves you the trouble of scanning

the document into a computer and sending the scanned file using an email program.

♦ The scanned document is sent as an

attachment to an e-mail message. The attached file can be in TIFF or PDF format.

Requirements

To use Scan to E-mail, you must

♦ Have an Internet connection.

♦ Have a broadband router or LAN

switch/hub through which you can connect the machine to the Internet (the router is usually connected to a cable modem or DSL modem).

A typical setup is shown below.

Connecting the Machine

The machine is connected using an Ethernet cable (not included). Please purchase a straight-through (regular) cable that supports 10Base-T.

Connect one end of the cable to the LAN port on the machine.

Connect the other end to a LAN port on your router, switch, or hub.

♦ If you are uncertain which port to

connect the cable to, see the manual for the router, switch or hub.

E-mail

2. Scan to

Internet

Cable/DSL

modem

LAN cable

LAN ports (Hub/Switch)

WAN port

Router

LAN cable

Note: The Scan to E-mail function is not

compatible with mail servers that require security protection (SSL).

♦ The connections can be made with all

devices powered on.

♦ For other questions about how the

machine should be connected, consult your Internet service provider.

Connecting the Machine

IP address

The machine requires an IP address to communicate on the Internet.

If your network is set up to automatically assign IP addresses, you do not need to do anything; the machine will automatically receive an IP address when it is connected.

Automatic assignment of IP addresses is normally performed by a DHCP server, which may be a computer, router, or other device on the network. (Most routers used on home networks contain a DHCP server.)

If your network requires that a static (permanent) IP address be assigned to the machine, see page 25 to enter the IP address and related information.

Network Settings

Checking your IP address and the connection

To check the machine’s IP address and verify that the machine is able to communicate on the network, follow these steps.

FUNCTION

Press , then until

[NETWORK SETTING] appears.

Press , then to show

[NETWORK INFORMATION]

Press .

• If the machine has automatically

received an IP address and is able to communicate, [IP ADDRESS/ DHCP: ON] will appear on the top line of the display, followed by the IP address on the bottom line. To show the machine’s host name, press

• If a static IP address has been

entered in the machine and the machine is able to communicate, [IP ADDRESS/DHCP: OFF] will appear on the top line of the display, followed by the IP address on the bottom line. To show the machine’s

host name, press .

• If the machine was unable to

receive an IP address automatically, or if the router locked up after the machine received an IP address, [IP ADDRESS/DHCP: FAIL] / [192.168. 1 .201] will appear. “192.168. 1 .201“ is an IP address that is assigned to the machine for diagnostic purposes when connection fails (it cannot be used for regular communication).

• If a cable has not been connected,

[CHECK CABLE] will appear.

• If [NOW CONNECTING / CHECK

STOP

LATER] appears, press to exit,

wait briefly, and then repeat the procedure again.

E-mail Settings

If the machine is unable to communicate...

♦ Check the Ethernet cable. Are the

connections secure? Are you using straight-through (not crossover) cable that supports 10Base-T?

♦ There may be a problem in the router

or other device to which the machine is connected. Try removing and then restoring the power to the router (see the manual for the router).

♦ If [IP ADDRESS/DHCP: FAIL]

appears, remove and then reinsert the Ethernet cable plug, and repeat the procedure to check the machine’s IP address. If the same message appears, check the device that acts as the DHCP server on your network (try removing and restoring the power). If your router is your DHCP server, make sure that DHCP is enabled in the router settings. If your network does not have a DHCP server, set a static IP address as explained on page 25.

♦ If a static IP address has been set,

make sure that the network settings (page 25) are correct .

E-mail Settings

Before the Scan to E-mail function can be used, you must configure the e-mail settings.

The e-mail settings specify your outgoing mail server, as well as your sender name, sender address, and other items that appear in the e-mail message to which scanned image files are attached.

♦ It is easiest to configure the e-mail

settings in the machine’s Web page. The machine’s Web page can be accessed from any computer on the same network as the machine.

♦ The e-mail settings can also be

configured using the machine’s operation panel.

Note: If your Internet service provider requires that you configure “SMTP Authentication” or “POP before SMTP” settings, you must use the Web page.

If you do not know your SMTP server name or the settings that are required, ask your Internet service provider.

E-mail

2. Scan to

E-mail Settings

Accessing the machine’s Web page

To access the Web page, you will need to know the machine’s host name or IP address (usually it is most convenient to use the host name).

To check the machine’s host name or IP address, follow the procedure in

Checking your IP address and the connection

Network Settings List (page 55).

Type in the host name or IP address of the machine in the Address bar of the Web browser on your computer.

The Web page menu will appear. Select E-mail Setup and configure the settings. For explanations of the settings, click Help in the Web page menu.

Note: If the Web page is used while the machine is in operation (except for voice calls using the handset), machine operation may become unstable.

(page 16), or print the

Using the machine’s operation panel to configure the settings

Follow the steps below to display the email settings, and then configure each setting as explained in the table on the next page.

FUNCTION

Press , then until

[

E-MAIL SETTING] appears.

Press , then repeatedly

until the setting that you wish to configure appears.

Press . (Note: This step is not

necessary for the “FILE FORMAT” setting.)

Enter the required information for the setting as explained in the table on the next page.

After configuring the setting, the next e-mail setting will appear in the display. You can configure the next

STOP

setting, or press to exit.

E-mail Settings

E-mail settings

Enter the required information for each setting as explained below. This is done in step 4 of the procedure on the previous page.

♦ The sender address and SMTP server settings are required. The other settings are

optional.

♦ Use the letter keys to enter text. For information on using the letter keys, see page 6.

♦ The e-mail subject, e-mail message, and file format that you enter below are default

settings. They will be used if you do not specify these items at the time of transmission.

Setting Description

E-mail

2. Scan to

SENDER NAME

SENDER ADDRESS

E-MAIL SUBJECT

E-MAIL MESSAGE

FILE FORMAT This sets the default format of the file that is created when you

SMTP SERVER Enter the host name or IP address of your outgoing (SMTP) mail

Enter the sender name that will appear in the e-mail message

(max. of 50 characters). When finished, press .

Enter your sender e-mail address (max. of 128 characters). When

finished, press . (Note: Be sure to enter your actual e-mail

address. Return e-mail and undelivered mail reports will be sent to this address. In addition, some SMTP servers reject outgoing email if a valid sender e-mail address is not entered.)

Enter a default subject (max. of 128 characters). When finished,

press .

Enter a default message (max. of 256 characters). When finished,

press .

scan a document. Press for TIFF or for PDF. Initial setting: TIFF

server (max. of 60 characters). When finished, press .

Storing E-mail Addresses

You can store e-mail addresses in the A, B, and C keys, in Rapid Keys, and in Speed Dial numbers.

♦ An e-mail address stored in a Rapid

Key or the A, B, or C key is selected by simply pressing that key. A total of 36 Rapid Keys are available. (Note: Attach the Rapid Key labels as shown on page 5.)

♦ An e-mail address stored in a Speed

Dial number is selected by pressing

SPEED DIAL

and entering the 2-digit Speed

Dial number. A total of 63 Speed Dial numbers are available.

Note: Rapid Keys and Speed Dial numbers are also used for fax (p. 29).

Storing an e-mail address

Follow the steps below to store an email address using the machine’s operation panel.

To store an e-mail address in a

Speed Dial number, press

and enter the desired 2-digit number (01 to 63).

SPEED DIAL

• If you prefer to have the machine

suggest an available Rapid Key / Speed Dial number at the end of the

procedure, press .

Press to select E-MAIL. Display: [E-MAIL # MODE]

Enter the e-mail address with the letter and number keys (max. of 128 characters).

• For information on using the letter

keys, see page 6.

• To clear a mistake, press .

Press .

Enter the name of the recipient (max. 20 characters).

♦ E-mail addresses can also be stored

using the machine’s Web page. To access the Web page, see page 18.

FUNCTION

Press , , then .

To store an e-mail address in the A, B, or C key, press the desired key and go directly to Step 4. To store an e-mail address in a Rapid Key, press the desired Rapid Key.

Press .

• If you selected a Rapid Key or

Speed Dial number in Step 2, the display will briefly show [STORED], and then [NEW NUMBER]. Go to Step 8.

Storing E-mail Addresses

• If you did not select a Rapid Key or

Speed Dial number in Step 2, the display will show the next available Rapid Key or Speed Dial number. If that number is acceptable, press

and go to Step 8. If not, press

the desired Rapid Key, or press the

A, B, or C key, or press and

enter the desired 2-digit Speed Dial number, and go to Step 8.

Return to Step 2 to store another e-

mail address, or press to exit.

Editing and clearing stored e-mail addresses

To make changes to a previously stored e-mail address, or to clear an address, follow these steps:

FUNCTION

Press , , then .

Press the key in which the address is stored (Rapid Key or A, B, or C

key), or press and enter the

2-digit Speed Dial number in which the address is stored.

(You can also press or

until the name or address appears

SPEED DIAL

STOP

Press for EDIT or for CLEAR.

• If you selected CLEAR, go to Step 8.

If you selected EDIT, make the desired changes to the address.

• Press or to move the

cursor to the character(s) you wish to change, and then press the appropriate letter or number key. The new character will replace the old character.

• If you do not wish to change the

address, go directly to Step 5.

Press .

Make the desired changes to the name.

• If you do not wish to change the

name, go directly to Step 7.

Press .

Return to Step 2 to edit or clear

STOP

another address, or press to

exit.

E-mail

2. Scan to

and press .)

Display: [1=EDIT, 2=CLEAR]

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