Sharp UX-B700 Operating Manual

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Page 1

MODEL

UX-B700

FACSIMILE

1. Installation

2. Sending Faxes

3. Receiving Faxes

4. Making Copies

5. Answering Machine

Connection

6. Special Functions

7. Printing Lists

8. Maintenance

9. Troubleshooting

OPERATION MANUAL

IMPORTANT

PLEASE KEEP THE EXTERNAL & INTERNAL PACKAGING SAFE.

PLEASE DO NOT THROW IT AWAY.

IN THE UNLIKELY EVENT OF A HARDWARE FAILURE, OUR

REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP

FACSIMILE IN THIS BOX.

THANK YOU FOR YOUR ASSISTANCE.

Page 2

MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted.

In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.

DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a serious electric shock may occur.

If you are not sure how to do this, get help from a qualified electrician.

IMPORTANT

The wires in this mains lead are coloured in accordance with the following code:

GREEN-AND-YELLOW: Earth BLUE: Neutral BROWN: Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug which is marked by the letter E, or by the safety earth symbol or coloured green or green-and-yellow.The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black.The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red.

This apparatus must be protected by a 13A fuse in the mains plug or distribution board.

"WARNING: THIS APPARATUS MUST BE EARTHED"

This equipment complies with the requirements of Directive 1999/5/EC.

Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.

Cet appareil est conforme aux exigences de la directive 1999/5/CE.

Este aparato satisface las exigencias de las Directiva 1999/5/CE.

Quest’apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.

Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.

Este equipamento obedece às exigências da directiva 1999/5/CE.

Η συσκευή αυτή ανταποκρίνεται στις απαιτήσεις των οδηγια 1999/5/ΕK.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.

Dette udstyr overholder kravene i direktiv 1999/5/EF.

Dette produktet oppfyller kravene i direktiv 1999/5/EC.

Tämä laite täyttää direktiivi 1999/5/EY.

This is a facsimile product operating in British and Irish analogue public switched telephone networks which follow the TBR21 Standard.

The Declaration of Conformity can be viewed at the following URL address.

http://www.sharp.de/doc/UX-B700.pdf

Page 3

Introduction

Welcome, and thank you for choosing a SHARP inkjet fax machine! The features and specifications of your inkjet fax are shown below..

Automatic dialling Rapid Key Dialling: 18 numbers

Speed Dialling: 81 numbers

Print cartridge Initial cartridge

Approx. yield 300 pages at 4% coverage*

Replacement cartridge: SHARP UX-C70B

Approx. yield 600 pages at 4% coverage*

Memory size** 1.8 MB (approx. 100 average pages)

Modem speed 14,400 bps with auto fallback to lower speeds.

Transmission time** Approx. 6 seconds (only when ECM is on)

Scanning Resolution Horizontal: 8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Print resolution

Automatic document feeder

Recording system Thermal inkjet

Halftone (grayscale) 64 levels

Compression scheme MR, MH, MMR

*When Ink Save mode is enabled.

**Based on Sharp Standard No. 1 Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

× 600 dpi

600

20 pages max. (A4 size, 80 g/m

paper)

Page 4

Paper tray capacity

(60 - 80 g/m

paper)

Approx. 200 A4-size sheets (at room temperature; maximum stack height should not cover the line on the tray)

Compatibility ITU-T (CCITT) G3 mode

Input document size Automatic feeding:

Width: 148 to 210 mm / Length: 140 to 297 mm

Manual feeding:

Width: 148 to 210 mm / Length: 140 to 600 mm

Effective scanning width 210 mm max.

Effective printing width 203 mm max.

Contrast control Automatic/Dark selectable

Reception modes TEL / FAX / A.M. / TEL/FAX

Copy function Single/Multi/Sort (99 copies/page)

Telephone function Yes (cannot be used if power fails)

Applicable telephone line Public switched telephone network (TBR21) / PBX

Display 16-digit LCD display

Power requirements 230V AC, 50 Hz

Operating temperature 15 - 32°C

Humidity 25 - 80% RH

Power consumption Standby: 5.0 W

Maximum: 35 W

Dimensions (without attachments)

Width: 372 mm Depth: 259 mm Height: 203 mm

Weight (without

Approx. 5.0 kg

attachments)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Page 5

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 230 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

Page 6

Table of Contents

A Look at the Operation Panel 6

1. Installation 8

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Connecting the Telephone Line Cord. . . . . . . . . . . . . . . . . . . . . . . . 21

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 23

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Flash Select Setting for PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

2. Sending Faxes 31

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 34

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 38

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

3. Receiving Faxes 55

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Optional Reception Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

4. Making Copies 64

Page 7

Table of Contents

5. Answering Machine Connection 66

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 66

Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 67

Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

6. Special Functions 72

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 72

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 77

PBX operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 79

7. Printing Lists 84

8. Maintenance 89

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Improving Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

9. Troubleshooting 97

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Quick Reference Guide 108

Index 109

Page 8

A Look at the Operation Panel

3 4

01 02 03 04 05 06

07 08 09 10 11 12

13 14 15 16/POLL 17/G1 18/G2

COPY/HELP

REDIAL

STOP

MEMORY

START/

DOWN

BUSINESS INKJET FACSIMILE

ABC

DEF

1 2 3

GHI

MNO

JKL

4 5 6

PQRS

WXYZ

TUV

7 8 9

Display

TEL FAX

A.M.TEL/FAX

RESOLUTION

RECEPTION MODE

FUNCTION

SPEED DIAL

SPEAKER

PANEL RELEASE

7 10

This displays messages and prompts to help you operate the machine.

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

RESOLUTION / RECEPTION MODE key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying. At any other time, press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode).

Rapid Dial Keys

Press one of these keys to dial a fax number automatically.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

SPEED DIAL key

Press this key to dial a fax or voice number using an abbreviated 2-digit Speed Dial number.

Page 9

SPEAKER key

Press this key to listen to the line and fax tones through the speaker when faxing a document.

Monitoring phone conversations

When speaking through the handset, you can press to allow a

third person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.)

To adjust the volume of the speaker when monitoring a conversation, press

for high or for low (the volume setting reverts to low each time the

handset is replaced).

Note that the speaker cannot be used for speaking; it is only for listening.

To avoid feedback (a loud howling sound), be sure to turn off the speaker

(press once again) before you replace the handset.

R key

If you are on a PBX, use this key to transfer calls and make enquiry calls. If the PBX is a flash-type PBX, use the key to dial out.

PANEL RELEASE

Grasp here and pull up to open the operation panel.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

STOP key

Press this key to cancel an operation before it is completed.

SPEAKER

DOWN

SPEAKER

START/MEMORY key

Press this key after dialling to begin fax transmission. Press this key before dialling to send a fax through memory. The key can also be pressed in the date and time display to show the percentage of memory currently used.

Arrow keys

Use these keys to scroll through and select settings, and to search for autodial numbers.

Page 10

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray cover

Handset Handset

Paper tray

cord

Document tray

Telephone line cord

If any are missing, contact your dealer or retailer.

Extension phone adapter

Document exit support

Operation manual

Print cartridge

Rapid Key labels

Page 11

Attachments

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Do not place the machine near heaters or air conditioners.

Removing the packing tape

Open the print compartment cover.

Keep dust away from the machine.

1. Installation

• Press as shown and pull the cover

toward you.

Remove the tape.

Page 12

Attachments

Close the printer cover.

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either

socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

Page 13

Attaching the paper trays

Attach the paper tray.

Pull the paper plate toward you and attach the paper tray cover.

Attachments

1. Installation

Attach the document tray.

Paper plate

Page 14

Attachments

Pull out the received document tray.

Attach the document exit support.

Page 15

Loading Printing Paper

You can load up to 200 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray).

Pull the paper plate toward you, and remove the paper tray cover from the

paper tray.

Pull the paper plate toward you and insert the stack of paper into the tray,

PRINT SIDE UP

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side may result in poor print quality.

The stack should not be higher than this line

1. Installation

Pull the paper plate toward you and replace the paper tray cover.

Page 16

Connecting the Power Cord

Plug the power cord into a 230 V, 50 Hz, earthed (3-prong) AC outlet.

Caution!

♦ Make sure you have removed all of the packing tape before plugging

in the power cord (see page 9). Plugging in the power cord without doing so may damage the machine.

♦ The power outlet should be installed near the equipment and be easily

accessible.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

“CHECK CARTRIDGE” normally appears in the display the first time you plug in the machine. This message appears until you install the print cartridge.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Page 17

Installing the Print Cartridge

1. Installation

The initial starter print cartridge included with your fax can print about 300 A4-size pages.

Caution! Do not open the print compartment cover of the machine while it is printing. If opened while printing, printing will stop.

Note: Keep ink cartridges sealed in their packages until you are ready to install

them. It is recommended that you do not use a cartridge that has been left unused for a long time after opening, as the print quality may be considerably degraded.

When replacing the print cartridge, use a SHARP UX-C70B cartridge. One cartridge can print about 600 A4r-size pages.

The above yields are at 4% coverage in INK SAVE mode.

♦ Make sure the power cord of the machine is plugged in and paper is loaded

before installing or replacing the print cartridge.

Open the operation panel.

If PRINTER ERROR or PRINTER ERROR/CHECK PAPER appears... In the event that the display shows either of the above messages, you must clear the error before installing the print cartridge. The error can usually be cleared by opening and closing the print compartment cover (see Step 2), or if a paper jam has occurred, by removing the paper jam (see page 106).

Page 18

Installing the Print Cartridge

Open the print compartment cover.

• Press as shown and pull the cover

toward you.

Remove cartridge.

only

the tape from the the new

• Important: Make sure you remove all

of the tape.

• CAUTION! DO NOT touch the gold

contact area of the cartridge.

Make sure the cartridge holder is between the “CARTRIDGE EXCHANGE

AREA” arrows on the label, and then pull the green lever and open the cartridge holder cover.

• If you are replacing the cartridge,

remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container.

• CAUTION! DO NOT touch the contact

area inside the carriage carrier.

Note: If the print compartment cover is left open for approximately 30 minutes with a cartridge installed, the cartridge will automatically return to its home position. To make the cartridge return to the CARTRIDGE EXCHANGE AREA when this has happened, close the cover and then open it again.

Page 19

Insert the new print cartridge into the cartridge holder.

Place your index finger on the tab as shown and close the cartridge holder

cover with your thumb. Make sure the cover clicks into place.

Close the print compartment cover.

Installing the Print Cartridge

1. Installation

Close the operation panel, pressing down firmly on both front corners to

make sure it clicks into place.

Display:

CHANGE CARTRIDGE

1=NEW, 2=OLD

Page 20

Installing the Print Cartridge

Press (NEW) if the cartridge you

installed is new.

Press (OLD) if the cartridge you

installed is old.

If you select the wrong number by mistake,

press and repeat the selection.

Press .

If you selected “OLD” in the previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory after reinstalling the old cartridge, align the cartridge as explained on page 92.)

If you selected “NEW”, the display will show the alternating messages at right. Continue with the following steps to align the print cartridge.

Press to print an alignment page. (To enter an alignment value

STOP

START/

MEMORY

Display when “1” is selected:

NEW CART.: OK?

OK: PRESS START

Display when “NEW” is selected:

ALIGN CARTRIDGE

1=PRINT,2=SET

without printing an alignment page, press .)

Page 21

Installing the Print Cartridge

In the alignment page that the machine prints, locate the line that comes closest to forming a completely straight line.

In this example, “15” comes closest to forming a straight line.

After the alignment page is printed, the display shows:

ENTER (0-30) 15

1. Installation

Press the number keys to enter the number of the straightest line.

Example:

• If you make a mistake, press and then repeat the entry.

Press .

START/

MEMORY

1 5

STOP

Page 22

Installing the Print Cartridge

Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

START/

When you are finished, press

MEMORY

ADD PAPER &

PRESS START KEY

Ink save mode

If you wish to use less ink or speed up ink drying time when printing faxes and copies, turn on ink save mode. If you prefer a higher quality image, turn off ink save mode.

♦ Ink save mode is initially turned off.

Press once and twice.

Press once.

FUNCTION

Display:

PRINT SET-UP

INK SAVE MODE

1=YES, 2=NO

Press to turn on ink save mode, or

Press to return to the date and time display.

to turn it off.

STOP

The display briefly shows your selection, then:

ALIGN CART.

Page 23

Connecting the Telephone Line Cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

L.SET

TEL.LINE

Comments:

♦ The fax machine is not designed for use on a line which has call waiting,

call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

1. Installation

♦ The fax machine is not compatible with digital telephone systems.

Page 24

Connecting the Telephone Line Cord

TEL.LINE

TEL.SET

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the fax machine.

♦ To connect an answering machine to the fax machine, see page 66.

Remove the seal covering the TEL. SET socket.

TEL.SET

TEL.LINE

Connect the extension phone line to the TEL. SET socket using the provided adapter.

• Eire: Insert the extension phone line directly into the TEL. SET socket.

Page 25

Entering Your Name and Fax Number

Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time.

FUNCTION

01 02 03 04 05 06

07 08 09 10 11 12

13 14 15 16/POLL 17/G1 18/G2

1 2 3

4 5 6

7 8 9

Once you enter this information, it will automatically appear at the top of each fax page you send.

START/

MEMORY

1. Installation

Press once and twice.

Press once.

FUNCTION

STOP

Display:

ENTRY MODE

OWN NUMBER SET

ENTER FAX #

Page 26

Entering Your Name and Fax Number

Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press . To enter a “+”, press .

• To clear a mistake, press .

START/

Press .

Enter your name by pressing number keys for each letter as shown in

MEMORY

SPEAKER

the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ To clear a mistake, press .

SPEAKER

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { |

}

) (

START/

Press .

Press to return to the date and time display.

MEMORY

STOP

Display:

SECURITY

Page 27

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

FUNCTION

01 02 03 04 05 06

07 08 09 10 11 12

13 14 15 16/POLL 17/G1 18/G2

1 2 3

4 5 6

7 8 9

STOP

Press once and twice.

Press once and 3 times.

FUNCTION

START/

MEMORY

Display:

1. Installation

ENTRY MODE

DATE&TIME SET

The currently set date

Press .

Enter a two-digit number for the day (“01” to “31”).

Example: the 5

0 5

appears (example):

DATE 15-08-2005

DATE 05-08-2005

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

Example: January

0 1

DATE 05-01-2005

Page 28

Setting the Date and Time

Enter the year (four digits).

Example: 2005

Enter a two-digit number for the hour (“01” to “23”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

START/

Press to start the clock.

Press to return to the date and time display.

MEMORY

STOP

0 9

0 0 5

The currently set time appears (example):

TIME 12:19

05-JAN 09:25

ANTI JUNK #

Page 29

Setting the Reception Mode

Your fax has four modes for receiving incoming faxes:

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on two rings and receive incoming faxes.

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 5). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

1. Installation

Setting the reception mode

Make sure a document

press until the arrow in the display points to the desired mode.

1 2 3

4 5 6

7 8 9

RESOLUTION/ RECEPTION MODE

For more information on receiving faxes in FAX, TEL and TEL/FAX modes, see Chapter 3,

Receiving Faxes

see Chapter 5.

is not loaded in the document feeder

01 02 03 04 05 06

07 08 09 10 11 12

13 14 15 16/POLL 17/G1 18/G2

RESOLUTION/ RECEPTION MODE

. For more information on using A.M. mode,

05-JAN 10:30

, and then

TEL/FAX

TEL

FAX

A.M.

TEL

FAX

A.M.

TEL

FAX

A.M.

TEL

FAX

A.M.

Page 30

Flash Select Setting for PBX

Note: This setting is normally only used in Germany. In other countries, you

can try changing the setting if you encounter difficulty with the default setting.

If your fax machine is connected to a PBX and the PBX uses the “Flash” method to connect to an outside line, you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or an ISDN line (or other high-speed line).

Press once and 3 times

Press once and 7 times.

Press once.

Select (SHORT TIME) if your PBX line is a normal telephone line.

Select (LONG TIME) if your PBX line is an ISDN line (or other high-

speed line).

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

FLASH SELECT

1: SHORT TIME

The display briefly shows your selection, then:

FAX SIGNAL RX

Page 31

Volume Adjustment

You can adjust the volume of the speaker and ringer using the up and down arrow keys.

01 02 03 04 05 06

07 08 09 10 11 12

13 14 15 16/POLL 17/G1 18/G2

1 2 3

4 5 6

7 8 9

Speaker

Press .

Press or to select the

desired volume level.

SPEAKER

DOWN

SPEAKER

DOWN

Display:

SPEAKER: HIGH

1. Installation

• Press again to turn off the

SPEAKER

speaker.

SPEAKER: MIDDLE

SPEAKER: LOW

Page 32

Volume Adjustment

Ringer

Press or to select the

DOWN

desired volume level.

(Make sure has not been

SPEAKER

pressed and a document is not loaded in the feeder.)

• The ringer will ring once at the selected

level.

If you selected RINGER: OFF OK ? to

START/

turn off the ringer, press .

MEMORY

Display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

Page 33

2. Sending Faxes

Transmittable Documents

Size and weight

Minimum document size:

Minimum size

148 mm

140 mm

Maximum document size:

The maximum size and weight of documents that you can load in the document feeder depend on how many pages you load.

Up to 20 pages at once:

Size: 210 x 297 mm Weight: 80 g/m

Note: Letters or graphics within 4 mm of the top and bottom edges of a document will not be scanned.

Minimum weight

52 g/m²

1 page at a time (manual feeding):

Size: 210 x 600 mm Weight: 157 g/m

4 mm

Other restrictions

Faxes

2. Sending

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.

Page 34

Loading the Document

Up to 20 pages can be placed in the feeder at once. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than the maximum number of pages,

place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause doublefeeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

Insert the document face down in the document feeder. The top edge of the

document should enter the feeder first.

• READY TO SEND will appear in the

display.

Adjust the resolution and/or contrast settings as explained on page 34, then dial the receiving machine as explained on page 37.

Page 35

Loading the Document

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important!

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel.

Faxes

2. Sending

Remove the document.

• If the document does not come out

easily, follow the procedure on page

105.

Close the operation panel, pressing down firmly on both front corners to

make sure it clicks into place.

Page 36

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters

or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

Page 37

Load the document(s).

• The document must be loaded before

the resolution and contrast can be adjusted.

Adjusting the Resolution and Contrast

Faxes

2. Sending

Press one or more times

until the desired resolution and contrast settings appear in the display.

RESOLUTION/

RECEPTION MODE

• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Page 38

Adjusting the Resolution and Contrast

Changing the default resolution

If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below.

Press once and 3 times.

Press once.

Press to set the default resolution

to FINE, or to set it to STANDARD.

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

FINE PRIORITY

1=YES, 2=NO

The display briefly shows your selection, then:

NUMBER OF RING

Page 39

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press ) and dial by pressing the number keys.

SPEAKER

♦ If a person answers, you can talk with them through the handset before

sending the fax. (If you pressed , you must pick up the handset to talk.)

SPEAKER

♦ Normal Dialling allows you to listen to the line and make sure the other fax

machine is responding.

Load the document(s).

• If desired, press to set

the resolution and/or contrast.

Pick up the handset or press . Listen for the dial tone.

RESOLUTION/ RECEPTION MODE

SPEAKER

READY TO SEND

Faxes

2. Sending

SPEAKER

Dial the number of the receiving machine by pressing the number keys.

• If you are on a Flash-type PBX and are

dialing out, press , wait for the connection to the outside line, and then

dial the number.

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer.

Page 40

Sending a Fax by Automatic Dialling

• If the other party answers, ask them to press their Start key (if you pressed

SPEAKER

, pick up the handset to speak with them). This causes the

receiving machine to issue a fax tone.

START/

When you hear the fax tone, press . Replace the handset.

MEMORY

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 86).

Sending a Fax by Automatic Dialling

You can dial a fax or phone number by simply pressing a Rapid Key, or by

pressing and entering a two-digit number.

♦ To use Automatic Dialling, you must first store the full fax or phone number

in your fax machine.

SPEED DIAL

♦ When you store a fax or phone number, you select a two-digit Speed Dial

number for it. Ninety-nine Speed Dial numbers are available.

SPEED DIAL

Speed Dial numbers 01 through 18 are for Rapid Key (one-touch) Dialling.

Speed Dial numbers 19 through 99 are for

dialling with .

SPEED DIAL

START/

MEMORY

Page 41

Sending a Fax by Automatic Dialling

Rapid Keys

01 02 03 04 05 06

07 08 09 10 11 12

13 14 15 16/POLL 17/G1 18/G2

1 2 3

4 5 6

7 8 9

SPEED DIAL

Attach the Rapid Key labels above the Rapid Keys.

When you store a number in a Rapid Key, write the name of the party on the label.

Storing fax and phone numbers for automatic dialling

Display:

Press once and once.

If you know the Speed Dial number that you want to use, enter that number (for

example, press

0 1

Otherwise, press once (the

machine will suggest an available Speed Dial number at the end of the storing procedure).

FUNCTION

for Speed Dial 01).

ENTER FAX #

Speed Dial numbers 01 to 18 can be used for Rapid Key Dialling. Speed Dial numbers 19 to 99 are only for Speed Dialling.

Faxes

2. Sending

Enter the fax or phone number by pressing the number keys. (Note: A space cannot be entered.)

• To clear a mistake, press .

SPEAKER

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen. Several pauses can be entered in a row.

FUNCTION

Page 42

Sending a Fax by Automatic Dialling

• If you are on a Flash-type PBX and are storing a number for an outside line,

press , press to insert a pause, and then enter the fax or

voice number. (When you dial the auto-dial number, you will automatically

dial out without the need to press the key.)

FUNCTION

• If you are on a PBX that requires dialing a number to dial out and are

storing a number for an outside line, enter the number, press to insert a pause, and then enter the number of the receiving machine. (When you dial the auto-dial number, you will automatically dial out without the

need to dial the number for an outside line.)

START/

Press .

Enter a name by pressing number keys for each letter as shown in the chart below. Up to 20 characters can be entered. (If you do not wish to

enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777 7

MEMORY

FUNCTION

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

) (

Page 43

Sending a Fax by Automatic Dialling

START/

Press .

If you selected a Speed Dial number in Step 2, the display will briefly show STORED, and then <NEW NUMBER>. Go to Step 7.

If you did not select a Speed Dial number in Step 2, the display will show the next available Speed Dial number. If that number is acceptable,

press and go to Step 7. If not, enter the desired two digit number,

press , and go to Step 7.

Return to Step 2 to store another number, or press to return to the

date and time display.

MEMORY

START/

MEMORY

START/

MEMORY

STOP

• To confirm that an auto-dial number has been stored correctly, print out the

Telephone Number List as explained on page 84.

Faxes

2. Sending

Editing and clearing auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps:

Display:

Press once and once.

Enter the 2-digit Speed Dial number that you wish to edit or clear (for

example, press ), or press or until the number

appears in the display.

FUNCTION

0 1

Page 44

Sending a Fax by Automatic Dialling

Press .

Press for EDIT or for CLEAR.

1=EDIT, 2=CLEAR

• If you selected CLEAR, go to Step 8.

If you selected EDIT, make the desired changes to the number.

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit.

• If you do not wish to change the number, go directly to Step 6.

START/

Press .

Make the desired changes to the name.

MEMORY

• Press or to move the cursor to the letter or letters you wish to

change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 40). The new letter will replace the old letter.

• If you do not wish to change the name, go directly to Step 8.

START/

Press .

Return to Step 2 to edit or clear another number, or press to return

to the date and time display.

MEMORY

STOP

Page 45

Sending a Fax by Automatic Dialling

Rapid Key Dialling

If the number you want to dial has been stored as a Speed Dial number from 01 to 18, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

• If desired, press to set

the resolution and/or contrast.

Press the Rapid Key corresponding to the desired Speed Dial number.

• The name of the receiving party will

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press

STOP

• The document will be automatically

transmitted once the connection is established.

RESOLUTION/ RECEPTION MODE

READY TO SEND

Example: To dial Speed Dial number 01, press Rapid Key 01.

Faxes

2. Sending

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 86).

Using a Rapid Key for a voice call To use a Rapid Key for a voice call, simply lift the handset and then press the Rapid Key.

Page 46

Sending a Fax by Automatic Dialling

Speed Dialling

Speed Dialling can be used to dial any number that has been stored as a Speed Dial number.

Load the document(s).

• If desired, press to set

the resolution and/or contrast.

Press and then enter the 2-digit Speed Dial number.

SPEED DIAL

• For example, to enter Speed Dial number 19, press .

Check the display. If the name or number shown is correct, press

START/

MEMORY

. (If not, press and repeat Step 2.)

RESOLUTION/ RECEPTION MODE

STOP

READY TO SEND

1 9

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 86).

Using a Speed Dial number for a voice call

To use a Speed Dial number for a voice call, lift the handset, press , and enter the Speed Dial number.

SPEED DIAL

Page 47

Sending a Fax by Automatic Dialling

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have stored a full fax or phone number, follow these steps to search for the number.

If you are sending a fax, load the document(s).

Faxes

2. Sending

• If desired, press to set

RESOLUTION/ RECEPTION MODE

the resolution and/or contrast.

READY TO SEND

REDIAL

Press (or ) until the name of the other party appears in the

display (if no name was stored, the number will appear).

START/

If you are sending a fax, press . Dialling and transmission begins.

MEMORY

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 86).

If you are making a phone call, lift the handset. Dialling begins. (If you

START/

lifted the handset before searching for the number, press to

begin dialling.)

MEMORY

Page 48

Sending a Fax by Automatic Dialling

Sending a fax by Direct Keypad Dialling

You can also enter a full number with the number keys and then press

to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing.

Load the document(s).

START/

MEMORY

• If desired, press to set

RESOLUTION/ RECEPTION MODE

the resolution and/or contrast.

READY TO SEND

Press the number keys to enter the number of the receiving machine.

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen. Several pauses can be entered in a row.

FUNCTION

• If you are on a Flash-type PBX and are storing a number for an outside line,

press , press to insert a pause, and then enter the fax or

voice number. (When you dial the auto-dial number, you will automatically

dial out without the need to press the key.)

FUNCTION

• If you are on a PBX that requires dialing a number to dial out and are

need to dial the number for an outside line.)

FUNCTION

Check the display. If the number of the receiving machine shown is

START/

correct, press .

• If the number is not correct, press to backspace and clear one digit at

MEMORY

STOP

a time, and then re-enter the correct digit(s).

Page 49

Sending a Fax by Automatic Dialling

Redial

You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call.

If you are sending a fax, load the document(s).

• If desired, press to set

the resolution and/or contrast.

REDIAL

Press once. <REDIAL> appears in the display, followed by the

last number dialled. Make sure the number that appears is the number you wish to dial.

If you are sending a fax, press . Dialling begins.

RESOLUTION/ RECEPTION MODE

START/

MEMORY

READY TO SEND

Faxes

2. Sending

If you are making a phone call, lift the handset. Dialling begins.

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make three redial attempts at intervals of five minutes. During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears.

♦ You can press to clear the message and stop automatic redialling.

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialling may stop before three redialling attempts are made.

STOP

Page 50

Sending a Fax by Automatic Dialling

Error Correction Mode

The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.

When there is considerable noise on the line, you may find that transmission with ECM turned on takes longer than normal. If you prefer a faster transmission time, you can try turning ECM off.

Press once and 3 times.

Press once and twice.

Press once.

Press to select YES, or to

select NO.

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

ECM MODE

1=YES, 2=NO

The display briefly shows your selection, then:

CLEAN ROLLER

Page 51

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages.

Load the document(s).

Faxes

2. Sending

• If desired, press to set

the resolution and/or contrast.

Press once and once.

Press once.

Enter the total number of pages (“01” to “99”) by pressing the numeric keys.

Example: 5 pages

Dial the receiving machine and send the fax.

FUNCTION

RESOLUTION/ RECEPTION MODE

0 5

READY TO SEND

Display:

PAG E C OUN T E R

ENTER # (01 - 99)

♦ If you need to cancel a batch number entry, remove the document from the

feeder or press .

STOP

♦ If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

Page 52

Sending a Fax From Memory

You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.

Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.

Broadcasting (sending a fax to multiple destinations)

This function allows you to send the same fax to as many as 20 different destinations in just one operation.

♦ When sending to multiple destinations, only auto-dial numbers can be used

to dial the numbers of the receiving machines.

Load the document(s).

• If desired, press to set

the resolution and/or contrast.

START/

Press .

Select a destination using one of the following methods:

Press a Rapid Key.

Press and enter a 2-digit Speed Dial number.

Press or until the name of the destination appears in the display

(if no name was stored, the number will appear).

MEMORY

SPEED DIAL

RESOLUTION/ RECEPTION MODE

READY TO SEND

Page 53

Sending a Fax From Memory

Press to store the destination.

Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20).

START/

When you are ready to begin transmission, press .

MEMORY

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key (see can perform the broadcasting operation using the following simplified procedure:

Storing numbers in Group Keys

which follows), you

Faxes

2. Sending

Load the document(s).

• If desired, press to set

the resolution and/or contrast.

Press the appropriate Group Key. Transmission will begin.

RESOLUTION/ RECEPTION MODE

READY TO SEND

17/G1

Page 54

Sending a Fax From Memory

Storing numbers in Group Keys

Group Keys allow you to send a fax to a group of fax machines by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below.

♦ Rapid Keys 17/G1 and 18/G2 can be used as Group Keys. A key cannot be

simultaneously programmed as both a Group Key and a Rapid Key.

♦ Up to 20 numbers can be stored in one Group Key.

Only Rapid Key and Speed Dial numbers can be stored in a Group Key. Full numbers cannot be stored.

Press once and twice.

Press once and once.

Press .

Press to program a Group Key.

(Press to clear a Group Key.)

Press the Group Key that you wish to program (Rapid Key 17/G1 or 18/G2).

(If you are clearing a Group Key, press the Group Key that you wish to clear and go to Step 9.)

FUNCTION

Display:

ENTRY MODE

GROUP ENTRY

1=SET, 2=CLEAR

GROUP SET

PRESS GROUP KEY

(Example)

17/G1

Page 55

Sending a Fax From Memory

Select a destination using one of the following methods:

Press a Rapid Key.

Press and enter a 2-digit Speed Dial number.

Press (or ) until the name of the destination appears in the

display (if no name was stored, the number will appear).

Press to store the destination.

Repeat Steps 6 and 7 for each of the other destinations that you want to store in the Group Key (maximum of 20).

When you have finished storing the destinations, press .

Press to return to the date and time display.

SPEED DIAL

STOP

START/

MEMORY

Faxes

2. Sending

Page 56

Sending a Fax From Memory

Memory transmission

You can also send a fax through memory when sending to a single destination. This is convenient when sending to destinations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.

START/

To send a fax through memory, load the document, press , and then

dial using one of the following methods:

♦ Press the number keys to enter the fax number and then press .

START/

♦ Press a Rapid Key and then press .

♦ Press , enter a 2-digit Speed Dial number, and press .

SPEED DIAL

MEMORY

♦ Press repeatedly to select an auto-dial number and then press .

MEMORY

START/

MEMORY

START/

MEMORY

START/

MEMORY

START/

MEMORY

REDIAL

♦ Press once to select the last number dialled and then press

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

START/

♦ Press if you want to transmit the pages which have been stored up

to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press if you want to cancel the entire transmission.

MEMORY

STOP

Page 57

3. Receiving Faxes

Using TEL/FAX Mode

To select TEL/FAX mode, press

RESOLUTION/

RECEPTION MODE

the display points to TEL/FAX.

When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.

♦ If your fax machine detects a fax tone (this means that the call is an

automatically dialled fax), it will automatically begin reception of the incoming document.

until the arrow in

RESOLUTION/ RECEPTION MODE

TEL

FAX

A.M.TEL/FAX

Faxes

3. Receiving

♦ If your fax machine doesn't detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don't answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Note: Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing. An extension phone connected to the same line will not ring after the connection has been established. The handset of a parallel extension telephone can, however, be picked up to answer the call. If pseudo

ringing does not stop when the handset is lifted, press on the dial pad of

the phone (this is only possible from a tone dial phone). If pseudo ringing is not cancelled in this way, the fax machine will send fax tones down the line, rendering conversation impossible.

Page 58

Using A.M. Mode

Pseudo Ring Duration for Tel/Fax Mode

If desired, you can change the duration of pseudo ringing in Tel/Fax mode.

Press once and 3 times.

Press once and 4 times.

Press once.

Enter a number as follows for the desired duration:

Press to return to the date and time display.

FUNCTION

15 seconds

30 seconds

60 seconds

120 seconds

STOP

Display:

OPTION SETTING

PSEUDO RING

1=15 SECONDS

The display briefly shows your selection, then:

QUIET TIME

Using A.M. Mode

To select A.M. mode, press until the arrow in the display points

to A.M.

RESOLUTION/ RECEPTION MODE

In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapter 5 for more details.

RESOLUTION/ RECEPTION MODE

TEL

FAX

A.M.TEL/FAX

Page 59

Using FAX Mode

To select FAX mode, press

RESOLUTION/ RECEPTION MODE

in the feeder) until the arrow in the display points to FAX.

When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.

♦ If you pick up the handset before the machine answers, you can talk to the

other party and/or receive a fax as explained in

58.

(with no document

RESOLUTION/ RECEPTION MODE

TEL

TEL/FAX

Using TEL Mode

2 rings Fax reception

FAX

A.M.

Faxes

3. Receiving

on page

Changing the number of rings

If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX mode. Any number from 2 to 5 can be selected.

Press once and 3 times.

FUNCTION

Display:

OPTION SETTING

Page 60

Using TEL Mode

Press once and once.

Press once.

Enter the desired number of rings (any number from 2 to 5).

Example: 3 rings

Press to return to the date and time display.

STOP

Using TEL Mode

NUMBER OF RING

ENTER (2-5) (2)

The display briefly shows your selection, then:

FAX R EMOTE #

To select TEL mode, press

RESOLUTION/ RECEPTION MODE

in the feeder) until the arrow in the display points to TEL.

RESOLUTION/ RECEPTION MODE

When the reception mode is set to TEL, you must answer all calls (even fax calls) by picking up the fax machine’s handset or an extension phone connected to the same line.

(with no document

TEL

FAX

A.M.TEL/FAX

Page 61

Answering with the fax’s handset

When the fax machine rings, pick up the handset.

Using TEL Mode

If you hear a fax tone, wait until the display shows RECEIVING and then

replace the handset.

Beep

RECEIVING

Note: If you have set the Fax Signal Receive

START/

MEMORY

RECEIVING

setting to NO, press to begin reception.

If the other party first speaks with you and then wants to send a fax, press

START/

MEMORY

after speaking. (Press before

the sender presses their Start key.)

• When RECEIVING appears in the

display, hang up.

Answering on an extension phone connected to the same line

Faxes

3. Receiving

Answer the extension phone when it rings.

Page 62

Optional Reception Settings

If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up.

Beep

Phone goes dead

If the fax doesn't respond, or if the other party first talks to you and then

wants to send a fax, press once and twice on the extension

phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

• The above step is necessary if you have set the Fax Signal Receive setting

to NO.

• Your fax will not accept the signal to begin reception ( ) if a

document is loaded in its feeder.

Optional Reception Settings

Fax Signal Receive

Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.

Press once and 3 times.

Press once and 6 times.

FUNCTION

Display:

OPTION SETTING

FAX SIGNAL RX

Page 63

Optional Reception Settings

Press once.

Press to turn on the function, or

Press to return to the date and time display.

to turn it off.

STOP

1=YES, 2=NO

The display briefly shows your selection, then:

POLLING

Changing the number for remote fax activation

If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.

Press once and 3 times.

Press once and twice.

FUNCTION

Display:

OPTION SETTING

FAX R EMOTE #

Faxes

3. Receiving

Press once.

Enter the desired number (any number from 0 to 9).

Example:

Press to return to the date and time display.

STOP

ENTER (0-9) (5)

The display briefly shows your selection, then:

TRANSACTION

Page 64

Optional Reception Settings

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

♦ If a document is too long to fit on the printing paper, the remainder will be

printed on a second page. In this case, the cut-off point may occur in the middle of a line.

♦ Automatic reduction may not be possible if the received document is too

large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press once and twice.

Press once.

Press to select AUTO, or to

select 100%.

Press to return to the date and time display.

FUNCTION

STOP

Display:

PRINT SET-UP

RECEIVE RATIO

1=AUTO, 2=100%

The display briefly shows your selection, then:

COPY CUT-OFF

Page 65

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY, COVER OPEN, PAPER JAMMED, OUT OF INK, or PRINTER ERROR /

START/

CHECK PAPER. When you add paper (and press ), or clear the jam, or

replace the print cartridge, the stored documents will automatically print out.

♦ If you received documents in memory because the fax ran out of paper, be

sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Caution!

♦ When documents are stored in memory, do not turn the power off. This will

erase all of the contents.

MEMORY

Faxes

3. Receiving

♦ If documents received in memory are lost due to a power failure or other

interruption in the power supply, a CLEAR REPORT will be printed out when the power is restored. This gives information about the receptions lost, including the fax numbers of the transmitting machines if they are available.

Page 66

4. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the machine to double as a convenient office copier.

Load the document(s) face down. (Maximum of 20 A4 pages.)

• If desired, press to set

RESOLUTION/

RECEPTION MODE

the resolution and/or contrast. (The default resolution setting for copying is FINE.)

READY TO SEND

Select any of the following copy settings as needed:

• Enlarge/reduce: Press or until the desired setting appears

in the display. Settings are 100%, 125%, 135%, 200%, 70%, 88%, 94%, and AUTO (automatic adjustment to match the size of the paper). The default setting is 100%.

Example: Press twice

COPY RATIO: 125%

• Number of copies per original: Press the number keys to enter a number

from 1 to 99. The default setting is 1.

Example: Press for two copies

Sorted copies: To sort the copies as shown below under “Sorted”, first set

the number of copies per original (at least “2” copies must be set), and then

press .

SPEED DIAL

2 [SORT]

Example of two copies each of three originals

Sorted

(SORT COPY)

Originals

Not sorted

(MULTI COPY)

Note: When HALF TONE is selected for the resolution setting, Ink Save mode (see

page 20) is automatically turned on (regardless of the setting) during the copy job.

Page 67

COPY/HELP

When you are ready to begin copying, press .

If MEMORY IS FULL appears...

If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY

START/

IS FULL). If this happens, press to copy the pages that have been

scanned, and then repeat the copy procedure for the remaining pages, including the page that was being scanned when the memory became full.

MEMORY

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.

Press once and twice.

FUNCTION

Display:

PRINT SET-UP

Making Copies

Copies

4. Making

Press once and once.

Press once.

Press to set copy cut-off to YES

(the remaining part of the document

will not be printed), or to set copy

cut-off to NO (the remaining part will be printed on a second page).

Press to return to the date and time display.

STOP

COPY CUT-OFF

1=YES, 2=NO

The display briefly shows your selection, then:

INK SAVE MODE

Page 68

5. Answering Machine Connection

TEL.L

TEL.SE

Connecting an Answering Machine

If desired, you can connect an answering machine to your fax machine's TEL. SET socket This will allow you to receive both voice messages and faxes

when you are out.

♦ Important: If the answering machine is not connected to the TEL. SET

socket on the fax as shown, the setup will not operate properly.

Remove the seal covering the TEL. SET socket.

TEL.SET

TEL.LINE

Connect the answering machine's telephone line socket to the TEL. SET socket using the provided adapter.

• Eire: Insert the answering machine’s telephone line directly into the

TEL. SET socket.

Make sure the

To answering machine's telephone line socket.

TEL. LINE socket

is connected to the wall socket.

Page 69

Using the Answering Machine Connection

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

♦ It is advisable to keep the length of the message under 10 seconds. If it is

too long, you may have difficulty receiving faxes sent by automatic dialling.

♦ If your outgoing message must be longer than 10 seconds, leave a pause

of about four seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialling is used.

Using the Answering Machine Connection

When you go out, activate the answering machine connection as follows:

Set the reception mode to A.M.

RESOLUTION/ RECEPTION MODE

Set your answering machine to auto answer.

TEL

♦ Your answering machine must be set to answer on a maximum of two rings.

If not, you may not be able to receive faxes sent by automatic dialling.

♦ If your answering machine has a toll saver function, make sure that it will

answer by the fourth ring.

Note: If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see page 61). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.

FAX

A.M.TEL/FAX

Machine

5. Answering

Page 70

Optional A.M. Mode Settings

How answering machine mode operates

While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.

♦ If the connection is not good or there is noise on the line, the answering

machine and/or fax machine may not respond properly.

♦ The call counter on your answering machine may indicate that voice

messages were received, when only fax messages were received.

♦ To prevent the fax from taking over the line and beginning reception if you

call in from an external phone or answer on an extension phone, press any three keys (other than the code to activate fax reception, "5", "*", and "*") on the dial pad of the phone. This can only be performed from a phone capable of tone dialling.

When you return and turn off your answering machine, be sure to change the reception mode back to TEL/FAX, FAX or TEL!

Optional A.M. Mode Settings

If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls.

Quiet Detect Time

This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers.

Page 71

Optional A.M. Mode Settings

Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine.

Some answering machines may have unusually fast disconnect times (equal to or very slightly less than 4 seconds), which means that the answering machine may disconnect the line before fax reception can begin. In this case, try a Quiet Detect Time setting of about 3 seconds.

If the fax machine is interrupting callers before they can leave a message, try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence.

Note: Quiet Detect Time can be turned off by entering "00" for the time. Note, however, that the fax machine will not be able to receive faxes sent manually by Normal Dialling.

To change the setting, follow the steps below.

Press once and 3 times.

Press once and 5 times.

Press once.

Enter a number from 01 to 10, or enter 00 to turn off the function.

Example: 3 seconds

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

QUIET TIME

ENTER (00-10) 04

The display briefly shows your selection, then:

QUIET START

Machine

5. Answering

Page 72

Optional A.M. Mode Settings

Quiet Detect Start Time

This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line.

Quiet Detect Start Timing has been turned off at the factory. If you want to use this function, turn it on by entering a 2-digit number equal to the desired number of seconds of the delay. As general guide, the delay time should be slightly longer than the pause before the outgoing message.

Press once and 3 times.

Press once and 6 times.

Press once.

Enter a 2-digit number (from 01 to 15) for the number of seconds of the delay,

or enter 00 to turn off the function.

Example: 3 seconds

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

QUIET START

ENTER (00-15) 00

The display briefly shows your selection, then:

ON A.M. FAILURE

Page 73

Optional A.M. Mode Settings

On A.M. Failure

When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

This function has been turned off at the factory. If you want to turn it on, follow the steps below:

Note:

When this function is turned on, make sure that the answering machine is set to answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages.

Press once and 3 times.

Press once and 7 times.

Press once.

Press to turn on the function, or

Press to return to the date and time display.

FUNCTION

to turn it off.

STOP

Display:

OPTION SETTING

ON A.M. FAILURE

1=YES, 2=NO

The display briefly shows your selection, then:

FLASH SELECT

Machine

5. Answering

Page 74

6. Special Functions

Caller ID (Requires Subscription to Service)

Note: The Caller ID function is not available in some countries.

If you subscribe to a caller identification service from your telephone company, you can have the fax machine display the name and number of the caller when you receive a call.

Important:

♦ To use this function, you must subscribe to a caller identification service

from your telephone company.

♦ The machine may not be compatible with some caller identification

services.

Press once and 3 times.

Press once and 4 times.

Press once.

Press (YES) to turn on Caller ID.

(To turn off Caller ID, press .)

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

CALLER-ID

1=YES, 2=NO

AUTO PRINT OUT

Page 75

Caller ID (Requires Subscription to Service)

How Caller ID operates

When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.

Display example

JOHN DOE 525-8693

Caller’s name Caller’s number

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your telephone

company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR Noise on the telephone line prevented reception of

caller information.

OUT OF AREA The call was made from an area which does not have a

caller identification service, or the caller’s service is not compatible with that of your local phone company.

WITHHELD Caller information was not provided by the telephone

company at the caller’s request.

Functions

6. Special

Page 76

Caller ID (Requires Subscription to Service)

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

♦ After you have received 30 calls, each new call will delete the oldest call.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

Press twice.

Press or to scroll through the list.

If you wish to dial one of the numbers in the list, scroll through the list until the number appears in the display.

REDIAL

• Fax: If you wish to send a fax, load the

START/

document and then press .

Dialling and transmission begin.

MEMORY

Fax:

• Voice call: If you wish to make a voice

call, pick up the handset (or press

SPEAKER

). Dialling begins

automatically. (If you pressed , pick up the handset when the other party answers.)

Press when you have finished viewing the list.

STOP

SPEAKER

Voice call:

START/

MEMORY

Page 77

Caller ID (Requires Subscription to Service)

To delete calls from the Caller ID list

If you want to delete a single call from the caller list, press while the call

appears in the display. If you want to delete all calls from the list, hold

down for at least 3 seconds while you are viewing any number in the list.

Priority Call

If you have turned on Caller ID, you can set the machine to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display.

To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

Press once and twice.

Press once.

Press to store a number.

FUNCTION

Display:

ENTRY MODE

PRIORITY #

1=SET, 2=CLEAR

(To clear a previously stored number, press and go to Step 6.)

Enter the number by pressing the number keys (max. 20 digits).

START/

Press to store (or clear) the number.

Press to return to the date and time display.

MEMORY

STOP

GROUP ENTRY

Functions

6. Special

Page 78

Caller ID (Requires Subscription to Service)

Blocking voice calls

If you have turned on Caller ID, you can use the Anti Junk Fax function described in voice calls as well as faxes from your specified Anti Junk Number.

In this case, when a voice call or a fax transmission comes in from the number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the second ring).

To use this function, enter the number that you wish to block as explained in

Blocking Reception of Unwanted Faxes

be blocked.

Blocking Reception of Unwanted Faxes

(see page 77). Only one number can

in this chapter to block

Page 79

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered.

Press once and twice.

Press once and 3 times.

Press once.

Press to store an Anti Junk number, or to clear a previously

stored number (if you are clearing a number, go to Step 6).

Enter the fax number by pressing the number keys (max. 20 digits).

Press .

Press to return to the date and time display.

FUNCTION

START/

MEMORY

STOP

Display:

ENTRY MODE

ANTI JUNK #

1=SET, 2=CLEAR

Functions

6. Special

Page 80

PBX operations

If your fax is connected to a PBX, you can use it to perform the following operations:

Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller.

Transferring calls: You can transfer a call to another number on the same PBX without operator assistance.

Making enquiry calls

During the telephone conversation, press . This puts the other party on hold.

When you hear the dial tone, dial the number of the third party for the enquiry call.

When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up.

Transferring calls

During the telephone conversation, press . This puts the other party on hold.

When you hear the dial tone, dial the number to which you want to transfer the call. When the other party answers, hang up, and the call

will be transferred.

• If the other party does not answer, press again to return to the original

caller.

Page 81

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.

To use the polling function, you must first set Rapid Key 16/POLL for use as a polling key.

♦ When Rapid Key 16/POLL is set as a polling key, it cannot be used for

Rapid Key dialling.

Press once and 3 times.

Press once and 5 times.

Press once.

Press to use Rapid Key 16/POLL

as a polling key. (To turn off the polling function, press

Press to return to the date and time display.

FUNCTION

STOP

Display:

OPTION SETTING

POLLING

1=YES, 2=NO

The display briefly shows your selection, then:

CALLER-ID

Functions

6. Special

Page 82

Polling (Requesting a Fax Transmission)

Requesting transmission

Dial the fax machine you want to poll using one of the following methods:

• Pick up the handset (or press the ) and dial the full number. Wait

for the fax answerback tone.

• Pick up the handset (or press the ) and press a Rapid Key. Wait

for the fax answerback tone.

• Press the and enter a 2-digit Speed Dial number.

SPEED DIAL

SPEAKER

• Enter the full number using the numeric keys.

16/POLL

Press .

• If you used the handset, replace it when POLLING appears in the display.

Reception will begin.

Being polled (polling standby)

To let another fax machine poll your fax, press to set the

reception mode to FAX and load the document(s).

RESOLUTION/ RECEPTION MODE

Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible while your fax is on polling standby.

Page 83

Polling (Requesting a Fax Transmission)

Polling security

Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.

To use Polling Security, follow the steps below to turn the function on, and then enter permitted numbers as explained on the following page.

Press once and twice.

Press once and once.

Press .

Press to turn on polling security.

(Press to turn off polling security.)

Press .

Press to return to the date and time display.

FUNCTION

START/

MEMORY

STOP

Display:

ENTRY MODE

SECURITY

1=ON, 2=OFF

The display briefly shows your selection, then:

PASSCODE MODE

Functions

6. Special

Page 84

Polling (Requesting a Fax Transmission)

Storing fax numbers for polling permission

You can store up to 10 fax numbers in your machine's list of permitted numbers.

Press once and twice.

Press .

Enter the fax number (maximum of 20 digits).

Press .

Return to Step 4 to store another number, or press to return to the

date and time display.

FUNCTION

START/

MEMORY

Display:

ENTRY MODE

PASSCODE MODE

ENTER FAX #

STOP

Page 85

Polling (Requesting a Fax Transmission)

Editing and clearing polling permission numbers

If you need to make changes to a previously stored polling permission number, or clear a number, follow these steps:

Press once and twice.

Press .

Press or until the number you want to edit or clear appears in the display.

Press .

Press for EDIT or for CLEAR.

FUNCTION

Display:

ENTRY MODE

PASSCODE MODE

1=EDIT, 2=CLEAR

• If you selected CLEAR, go to Step 8.

If you selected EDIT, make the desired changes to the number.

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit.

START/

Press .

Return to Step 4 to edit or clear another number, or press to return

to the date and time display.

MEMORY

STOP

Functions

6. Special

Page 86

7. Printing Lists

You can print lists showing settings and information entered in the fax machine, and a report showing recent fax transactions. The lists and report are described below. To print a list or report, follow these steps.

Press once and once.

Press once.

Press or until the desired list appears in the display.

Press once.

Press to print the list.

FUNCTION

START/

MEMORY

Display:

LISTING MODE

ACTIVITY LIST

PRESS START KEY

Activity Report

This report shows information on your most recent 30 fax transactions. The report is divided into two parts: the TRANSMISSIONS ACTIVITY REPORT, which shows information on fax transmissions, and the RECEPTIONS ACTIVITY REPORT, which shows information on fax receptions.

♦ All information is erased after a report is printed out. If information on 30 fax

transactions accumulates, the information on the oldest transaction will be deleted each time a new transaction takes place.

♦ You can have the Activity Report printed out automatically each time

information on 30 fax transactions accumulates. See page 88.

♦ The Activity Report contains the same headings as the Transaction Report.

See page 86 for an explanation of the headings.

Telephone Number List

This list shows the fax and phone numbers that have been stored for automatic dialling.

Page 87

Group List

This list shows the fax numbers that have been stored in each Group Key.

Setup List

This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

Caller-ID List

This list shows information on your 30 most recently received calls and faxes. (This list is only available if you are using the Caller ID function.)

Help List

This list provides a brief guide to the operation of the machine. Press

whilst no document is loaded in the feeder to print this list.

Printing Lists

COPY/HELP

Lists

7. Printing

Page 88

Printing Lists

Transaction Report

This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs.

♦ The Transaction report cannot be printed on demand.

Headings in the Transaction Report

SENDER/ RECEIVER

START The time at which transmission/reception started.

TX/RX TIME Total time taken for transmission/reception.

PAG ES Number of pages transmitted/received.

NOTE (One of the following notes will appear under NOTE in the

The name or fax number of the other machine involved in the transaction. If that machine does not have an ID function, the communication mode will appear (for example, "G3").

report to indicate whether the transaction was successful, and if not, the reason for the failure.)

OK - Transmission/reception was successful.

P. FA IL - A power failure prevented the transaction.

JAM - The printing paper or document jammed, preventing

the transaction.

BUSY - The fax was not sent because the line was busy.

COM.E-X - (Where “X” is a number.) A telephone line error

prevented the transaction. See

CANCEL - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or

the other machine requested transmission using a function which your fax machine does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

Line error

on page 97.

Page 89

Transaction Report print condition

You can change the condition under which a Transaction Report is printed out. Follow the steps below.

Printing Lists

Press once and 3 times.

Press once and 3 times

Press once.

Press a number from to to select the condition for printing.

FUNCTION

1 5

ALWAYS PRINT A report will be printed after each

ERROR/MEMORY A report will be printed after an error or a

SEND ONLY A report will be printed after each

ERROR ONLY A report will be printed only when an error

NEVER PRINT A report will never be printed.

transmission, reception, or error.

memory operation.

transmission.

occurs.

Display:

OPTION SETTING

TRANSACTION

1:ALWAYS PRINT

(Selections appear alternately)

The display briefly shows your selection, then:

Press to return to the date and time display.

STOP

PSEUDO RING

Lists

7. Printing

Page 90

Printing Lists

Auto print-out of Activity Report

You can set the Activity Report to print automatically whenever information on 30 fax transactions has accumulated. (A report can still be printed on demand at any time.) Follow these steps:

Press once and 3 times.

Press once.

Press to turn on auto print out, or

Press to return to the date and time display.

FUNCTION

to turn it off.

STOP

Display:

OPTION SETTING

AUTO PRINT OUT

1=YES, 2=NO

The display briefly shows your selection, then:

ECM MODE

Page 91

8. Maintenance

Cleaning the Machine

Cleaning the scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies.

Open the operation panel.

Flip up the green levers on each side of the white roller.

8. Maintenance

Wipe the scanning glass (under the white roller) and rollers with a cotton

swab.

• Make sure that all dirt and stains (such

as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.

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Maintenance

If the scanning glass is difficult to clean

If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol gets on the rollers.

Flip down the green levers on each side of the white roller.

Close the operation panel, pressing down firmly on both front corners to

make sure it clicks into place.

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Rotating the white roller

After cleaning the scanning glass and rollers as explained in the preceding procedure, follow the steps below to make the machine rotate the white roller by half a turn, and then repeat the cleaning procedure. This will enable you to clean the side of the roller that was initially facing down.

♦ Do not perform this procedure when a document is loaded in the feeder.

This may cause the top part of the document to be cut off when the document is faxed or copied.

Maintenance

8. Maintenance

Press once and 3 times.

Press once and once.

Press once.

Press .

FUNCTION

START/

MEMORY

Display:

OPTION SETTING

CLEAN ROLLER

• The white roller rotates half a turn. When rotation is finished, the machine

will beep.

Cleaning the housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

Do not use benzene or thinner. These solvents may damage or discolor the machine.

About the lithium battery:

The fax machine uses a lithium battery to retain settings and information programmed in the machine when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

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Maintenance

Improving Print Quality

Aligning the print cartridge

If print quality is not satisfactory, first try aligning the print cartridge.

Note: Make sure that paper is loaded before beginning this procedure.

Press once and twice.

Press once.

Press to print an alignment page.

(To enter an alignment value without printing an alignment page, press

In the alignment page that the machine prints, locate the line that comes closest to forming a completely straight line.

FUNCTION

Display:

PRINT SET-UP

ALIGN CART.

1=PRINT,2=SET

In this example, “15” comes closest to forming a straight line.

After printing the alignment page the display shows:

ENTER (0-30) 15

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Press the number keys to enter the number of the straightest line.

Example:

1 5

Maintenance

8. Maintenance

• If you make a mistake, press and then repeat the entry.

START/

Press .

Press to return to the date and time display.

MEMORY

STOP

CLEAN NOZZLES

Cleaning the print cartridge nozzles

If print quality is still not satisfactory after aligning the print cartridge, follow these steps to clean the print cartridge nozzles.

Press once and twice.

Press once and once.

FUNCTION

Display:

PRINT SET-UP

CLEAN NOZZLES

Press once.

Press .

START/

MEMORY

PRESS START KEY

• The machine prints a test pattern similar to the one shown in the following

step.

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Maintenance

Compare the diagonal line above the printed bars to the diagonal line below the printed bars.

• Look for a break in the diagonal line above the bars. A break indicates

clogged nozzles.

Breaks in the diagonal line at the top of the page indicate clogged nozzles.

Unbroken lines at the bottom of the page indicate the nozzles were cleaned.

If the bottom diagonal line still has breaks, repeat Steps 1 and 2 to run the nozzle test again. Run the test a third time if necessary.

• If the print quality is satisfactory after running the nozzle test three times,

the nozzles are clean.

• If the print quality is still not satisfactory after running the test a third time,

continue with Step 7.

Open the operation panel and then the print compartment cover, and remove and reinstall the print cartridge (see page 15).

Repeat the nozzle test. If the lines are still broken, wipe the nozzles as explained in the following section.

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Wiping the print nozzles and contacts

If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts.

Open the operation panel and then the print compartment cover, and remove the print cartridge (see page 15).

•

CAUTION! DO NOT

contact area of the cartridge carriage with your fingers.

Dampen a clean cloth with water, and gently wipe the nozzles and the gold-

coloured area around the nozzles. Wipe in one direction only.

• To dissolve dried ink, hold the damp

cloth against the nozzles for about three seconds. Gently blot and wipe dry.

touch the gold contact area of the cartridge or the

Maintenance

8. Maintenance

• When finished, allow the gold-coloured

area to dry.

Dampen another section of clean cloth with water, and gently wipe the

contacts and the gold-coloured area around the contacts.

• To dissolve dried ink, hold the damp

cloth against the contacts for about three seconds. Gently blot and wipe dry.

• When finished, allow the gold-coloured

area to dry.

Reinstall the print cartridge and repeat the nozzle test as explained in the previous section.

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Maintenance

Cleaning the cartridge holder

A dirty print cartridge holder may cause smudges on your printed pages. To clean the print cartridge holder, open the operation panel and then the print compartment cover, and remove the print cartridge (see page 15). Wipe ➊ on the holder with a damp cloth.

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9. Troubleshooting

Problems and Solutions

Line error

Problem Solution

LINE ERROR appears in the display.

A line error occurs when your fax machine cannot communicate correctly with the other fax machine. The error is usually due to a problem on the phone line.

Try the transaction again. If the error persists, check the following:

• Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters.

• Make sure there are no modem devices sharing the same telephone line.

• Check with the other party to make sure their fax machine is functioning properly.

• Have your telephone line checked for line noise.

• Try connecting the fax machine to a different telephone line.

• If the problem still occurs, your fax machine may need service.

shooting

9. Trouble-

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Problems and Solutions

Dialling and transmission problems

Problem Solution

No dial tone when you pick up the handset or press the SPEAKER key.

Dialling is not possible. • Make sure the power cord is properly plugged into a

The power is on, but no transmission takes place.

• Make sure the handset cord is connected to the correct socket. See

10.

• Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 21).

• Make sure that the telephone line is good.

power outlet.

• Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 21).

• Make sure that the receiving machine has paper.

• Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket.

• If the receiving machine is in manual mode with no attendant, reception will not be possible.

• Check the display for error messages.

Connecting the handset

on page

Nothing is printed at the receiving end.

• Pick up the handset and check for a dial tone. Dial the receiving machine manually and make sure that it is responding (you should hear a fax tone).

• Make sure that the document for transmission is placed face down in the feeder.

Sharp UX-B700 Operating Manual

Specifications and Main Features

Frequently Asked Questions

User Manual