Sharp UX-B30 Operating Manual

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MODEL

UX-B30

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Faxes

3. Receiving Faxes

4. Making Copies

5. Answering Machine Connection

6. Special Functions

7. Printing Lists

8. Maintenance

9. Troubleshooting

IMPORTANT

PLEASE KEEP THE EXTERNAL & INTERNAL PACKAGING SAFE.

PLEASE DO NOT THROW IT AWAY.

IN THE UNLIKELY EVENT OF A HARDWARE FAILURE, OUR

REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP

FACSIMILE IN THIS BOX.

THANK YOU FOR YOUR ASSISTANCE.

MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted.

In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.

DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a serious electric shock may occur.

If you are not sure how to do this, get help from a qualified electrician.

IMPORTANT

The wires in this mains lead are coloured in accordance with the following code:

GREEN-AND-YELLOW: Earth BLUE: Neutral BROWN: Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug which is marked by the letter E, or by the safety earth symbol or coloured green or green-and-yellow.The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black.The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red.

This apparatus must be protected by a 13A fuse in the mains plug or distribution board.

"WARNING: THIS APPARATUS MUST BE EARTHED"

This equipment complies with the requirements of Directive 1999/5/EC.

Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.

Cet appareil est conforme aux exigences de la directive 1999/5/CE.

Este aparato satisface las exigencias de las Directiva 1999/5/CE.

Quest’apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.

Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.

Este equipamento obedece às exigências da directiva 1999/5/CE.

Η συσκευή αυτή ανταποκρίνεται στις απαιτήσεις των οδηγια 1999/5/ΕK.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.

Dette udstyr overholder kravene i direktiv 1999/5/EF.

Dette produktet oppfyller kravene i direktiv 1999/5/EC.

Tämä laite täyttää direktiivi 1999/5/EY.

This is a facsimile product operating in British and Irish analogue public switched telephone networks which follow the TBR21 Standard.

The Declaration of Conformity can be viewed at the following URL address.

http://www.sharp.de/doc/UX-B30.pdf

Introduction

Welcome, and thank you for choosing a SHARP inkjet fax machine! The features and specifications of your inkjet fax are shown below.

Print cartridge yield* (at 4% coverage**)

Paper tray capacity Approx. 50 A4-size sheets

Recording system Thermal inkjet

Print resolution

Effective printing width 203 mm max.

Memory size** 448 KB (approx. 24 average pages with ECM

Modem speed 14,400 bps with auto fallback to lower speeds.

Transmission time** Approx. 6 seconds (only when ECM is on)

Compatibility ITU-T (CCITT) G3 mode

Compression scheme MR, MH, MMR

Automatic dialling 30 numbers

Initial cartridge

Quality mode OFF: Approx. 300 A4 pages Quality mode ON: Approx. 200 A4 pages Replacement cartridge: SHARP UX-C70B

Quality mode OFF: Approx. 600 A4 pages

Quality mode ON: Approx. 400 A4 pages

(at room temperature; maximum stack height should not be higher than the line on the tray)

× 600 dpi

600

turned off)

Telephone function Yes (cannot be used if power fails)

*Quality mode is initially turned off. To turn on Quality mode, see page 21.

**Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

Applicable telephone line Public switched telephone network (TBR21) / PBX

Reception modes TEL/FAX, TEL, FAX, A.M.

Automatic document feeder

10 sheets max. (A4, 80 g/m

paper)

Input document size Automatic feeding:

Width: 148 to 216 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 mm Length: 140 to 600 mm

Effective scanning width 210 mm max.

Scanning Resolution Horizontal: 8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Halftone (grayscale) 64 levels

Contrast control Automatic/Dark selectable

Copy function Single/Multi/Sort (99 copies/page)

Display 16-digit LCD display

Power requirements 230 V AC, 50 Hz

Power consumption Standby: 5.3 W

Maximum: 35 W

Operating temperature 15 - 32°C

Humidity 25 - 80% RH

Dimensions (without

attachments)

Width: 354 mm Depth: 247 mm Height: 138 mm

Weight (without

Approx. 3.2 kg

attachments)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important:

This fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

The fax machine is not compatible with digital telephone systems.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the power outlet and telephone socket and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 230 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

Table of Contents

A Look at the Operation Panel 7

1. Installation 10

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Installing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Connecting the Telephone Line Cord. . . . . . . . . . . . . . . . . . . . . . . . 23

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 25

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Flash Select Setting for PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

2. Sending Faxes 35

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 38

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 42

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

3. Receiving Faxes 55

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Optional Reception Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

4. Making Copies 64

Table of Contents

5. Answering Machine Connection 67

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 67

Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 68

Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

6. Special Functions 73

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 73

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 78

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 79

PBX operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

7. Printing Lists 81

8. Maintenance 85

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Improving Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

9. Troubleshooting 93

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Quick Reference Guide 102

Index 103

A Look at the Operation Panel

1 2 3 4

FAX

A.M.

RESOLUTION/ RECEPTION

INK

TEL

TEL/FAX

7 8 9 10 11 12

Display

This displays messages and prompts to help you operate the machine.

R key

If you are on a Flash-type PBX, use this key to dial out (first press the R key and then dial the number; page 41).

5 5 6

RESOLUTION/RECEPTION key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying (page 39). At any other time, press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode; page 29).

INK key

Press this key before installing or replacing the print cartridge to move the print cartridge holder to the cartridge replacement position (page 17).

Arrow keys

Use these keys to scroll through and select settings, and to search for autodial numbers (page 46).

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

POLL key

Press this key after dialling another fax machine to receive a document (previously loaded in the other machine’s feeder) without assistance from the operator of the other machine (page 79).

HOLD key

Press this key to put the other party on hold during a phone conversation (page 60).

SPEAKER key

Press this key to listen to the line and fax tones through the speaker when faxing a document (page 41). Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

STOP key

Press this key to cancel an operation before it is completed.

START/MEMORY key

Press this key after dialling to begin fax transmission (page 42). Press this key before dialling to send a fax through memory (page 52). The key can also be pressed in the date and time display to show the percentage of memory currently used.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of the document (page 65). At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

Monitoring phone conversations

When speaking through the handset, you can press to allow a third

person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.)

To adjust the volume of the speaker when monitoring a conversation, press

or (the volume reverts to the lowest setting each time the

handset is replaced).

Note that the speaker cannot be used for speaking; it is only for listening.

To avoid feedback (a loud howling sound), be sure to turn off the speaker

(press once again) before you replace the handset.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray extension

Extension telephone adapter

Paper tray

Handset cord

If any are missing, contact your dealer or retailer.

Print cartridge

Telephone line cord

Handset

Operation manual

Attachments

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Removing the packing tape

Open the operation panel.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

1. Installation

Keep the area around the machine clear.

Open the print compartment cover.

Attachments

Remove the tape.

Close the print compartment cover and then the operation panel.

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either

socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls,

or to transmit and receive faxes manually.

Attachments

Attaching the paper tray

Attach the paper tray.

Attach the paper tray extension.

Insert horizontally and rotate up

1. Installation

Click!

Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over.

Caution! Do not touch or pull out the black plastic strip shown below. If the strip is pulled out, paper will not feed correctly.

Loading Printing Paper

You can load up to 50 sheets of A4-size paper (60 - 80 g/m2) in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray).

Fan the paper, and then tap the edge against a flat surface to even the stack.

Make sure the stack edges are even.

Insert the stack of paper into the tray,

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

• Be sure to load the paper so that printing takes place on the print side of

the paper. Printing on the reverse side may result in poor print quality.

•

GENTLY LOAD PAPER INTO THE PAPER TRAY

PRINT SIDE UP

•

DO NOT FORCE IT DOWN INTO THE FEED SLOT

The stack should not be higher than this line

Note: Do not use paper that has already been printed on, or paper that is curled.

Connecting the Power Cord

Plug the power cord into a 230 V, 50 Hz, earthed AC (3-prong) outlet.

Caution!

♦ Make sure you have removed all of the packing tape before plugging

in the power cord (see page 11). Plugging in the power cord without doing so may damage the machine.

♦ The power outlet must be installed near the equipment and must be easily

accessible.

1. Installation

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

“CHECK CARTRIDGE” normally appears in the display the first time you plug in the machine. This message appears until you install the print cartridge.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Installing the Print Cartridge

Follow these steps to install or replace the print cartridge.

♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B

cartridge.

Print cartridge yield (at 4% coverage)

Initial cartridge

Quality mode OFF: Quality mode ON: Approx. 200 A4 pages

Replacement cartridge (SHARP UX-C70B)

Quality mode OFF: Approx. 600 A4 pages Quality mode ON: Approx. 400 A4 pages

Quality mode is initially turned off. To turn on Quality mode, see page 21.

Caution!

Do not open the print compartment cover or insert your hand in the machine while it is printing.

Approx. 300 A4 pages

Note: Keep print cartridges sealed in their packages until you are ready to install them. It is recommended that you do not use a cartridge that has been left unused for a long time after opening, as the print quality may be considerably degraded.

♦ Make sure the machine’s power cord is plugged in and paper is loaded

before installing or replacing the print cartridge.

♦ If a document is inserted in the feeder, remove the document before

installing or replacing the print cartridge (see page 37).

If PRINTER ERROR or PRINTER ERROR/CHECK PAPER appears... In the event that the display shows either of the above messages, you must clear the error before installing the print cartridge. The error can usually be cleared by pressing

, or if a paper jam has occurred, by removing the paper jam (see page 101).

Installing the Print Cartridge

Press .

INK

Display:

REPLACE INK &

• Make sure the handset is on its cradle.

If the handset is not on the cradle,

pressing will have no effect.

INK

PRESS INK KEY

• The print cartridge holder moves to the cartridge replacement position.

Open the operation panel.

Open the print compartment cover.

1. Installation

Remove cartridge.

only

the tape from the new

• Important: Make sure you remove all

of the tape.

• CAUTION! DO NOT touch the gold

contact area on the cartridge.

Installing the Print Cartridge

Make sure the cartridge holder has moved slightly away from the right side

of the compartment, and then pull the green lever and open the cartridge holder cover.

• If you are replacing the cartridge,

remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container.

• CAUTION! DO NOT touch the contact

area inside the cartridge holder, or pull on the cable that is connected to the cartridge holder.

Note: If the print compartment cover is left open for approximately 30 minutes with a cartridge installed, the cartridge will automatically return to its home position. To make the cartridge return to the cartridge replacement position

when this has happened, press .

Insert the new print cartridge into the cartridge holder.

INK

Cable

Gold contact area

Place your index finger on the tab as shown and close the cartridge holder

cover with your thumb. Make sure the cover clicks into place.

Installing the Print Cartridge

Close the print compartment cover.

Close the operation panel, pressing down firmly to make sure it clicks into

place.

INK

Press to make the print cartridge

holder return to its home position.

Display:

1. Installation

REPLACE INK &

PRESS INK KEY

CHANGE CARTRIDGE

1=NEW, 2=OLD

Press (NEW) if the cartridge you

installed is new.

Press (OLD) if the cartridge you

installed is old.

Display when “NEW” is selected:

NEW CART. OK?

OK: PRESS START

Installing the Print Cartridge

START/

Press .

If you selected “OLD” in the previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory after reinstalling the old cartridge, align the cartridge as explained on page 88.)

MEMORY

Display when “NEW” is selected:

If you selected “NEW”, the display will show the alternating messages at right. Continue with the following steps to align the print cartridge.

Press to print an alignment page. (To enter an alignment value

without printing an alignment page, press .)

In the alignment page that the machine prints, locate the line that comes closest to forming a completely straight line.

ALIGN CARTRIDGE

1=PRINT,2=SET

In this example, “15” comes closest to forming a straight line.

After the alignment page is printed, the display shows:

ENTER (0-30) 15

Installing the Print Cartridge

Press the number keys to enter the number of the straightest line.

Example:

• If you make a mistake, press and then repeat the entry.

START/

Press .

MEMORY

• This completes the alignment procedure.

Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

START/

When you are finished, press

MEMORY

ADD PAPER &

PRESS START KEY

Quality mode (using more/less ink)

If you prefer a higher quality image when printing faxes and copies, turn on Quality mode. If you wish to use less ink or speed up ink drying time, turn off Quality mode.

1. Installation

♦ Quality mode is initially turned off.

Press once and twice.

Press once.

Display:

PRINT SET-UP

QUALITY MODE

1=ON, 2=OFF

Installing the Print Cartridge

Press to turn on Quality mode, or

to turn it off.

Press to return to the date and time display.

The display briefly shows your selection, then:

HQ FAX PRINT

High-quality fax print setting (fast/slow printing of faxes)

The high-quality fax print setting controls the speed at which faxes are printed. If you prefer a higher quality image at a slower printing speed, turn on this setting. If you prefer a faster printing speed over image quality, turn off the setting.

Important: This setting is only effective when Quality mode (page 21) is turned on.

Note: This setting only affects the printing speed. It does not affect the amount of ink used.

♦ The high-quality fax print setting is initially turned on.

Display:

Press once and twice.

PRINT SET-UP

Press once and 3 times.

Press once.

Press to turn on high quality fax

print, or to turn it off.

Press to return to the date and time display.

HQ FAX PRINT

1=YES, 2=NO

The display briefly shows your selection, then:

HQ COPY

Connecting the Telephone Line Cord

TEL.SET

TEL.LINE

Connecting the Telephone Line Cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

Be sure to insert the line into the

TEL. LINE socket. Do not insert it

into the TEL. SET socket!

1. Installation

Connecting the Telephone Line Cord

TEL.LINE

TEL.SET

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the fax machine.

♦ To connect an answering machine to the fax machine, see page 67.

Remove the seal covering the TEL. SET socket.

Connect the extension phone line to the TEL. SET socket using the provided adapter.

• Eire: Insert the extension phone line directly into the TEL. SET socket.

Entering Your Name and Fax Number

Before you begin sending faxes, enter your name and fax (telephone) number. You also need to set the date and time.

Once you enter this information, it will automatically appear at the top of each fax page you send.

RESOLUTION/ RECEPTION

TEL/FAX

INK

A.M.

1. Installation

Press once and twice.

Press once.

START/

MEMORY

Display:

ENTRY MODE

OWN NUMBER SET

ENTER FAX #

Entering Your Name and Fax Number

Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press . To enter “+”, press .

• To clear a mistake, press .

START/

Press .

Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

MEMORY

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ To clear a mistake, press .

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (

START/

Press .

Press to return to the date and time display.

MEMORY

Display:

DATE&TIME SET

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

TEL/FAX

A.M.

Press once and twice.

RESOLUTION/ RECEPTION

INK

START/

MEMORY

1. Installation

Display:

ENTRY MODE

Press once and once.

The currently set date

Press once.

Enter a two-digit number for the day (“01” to “31”).

Example: the 5

appears (example):

DATE&TIME SET

DATE 15-08-2005

DATE 05-08-2005

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

Setting the Date and Time

Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

Example: January

DATE 05-01-2005

Enter the year (four digits).

Example: 2005

Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

START/

Press to start the clock.

Press to return to the date and time display.

MEMORY

The currently set time appears (example):

TIME 12:19

05-JAN 09:25

ANTI JUNK #

Setting the Reception Mode

The machine has four modes for receiving incoming faxes:

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

TEL/FAX mode:

This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 5). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

Setting the reception mode

Make sure a document

RESOLUTION/ RECEPTION

press until the arrow in the display points to the desired mode.

is not loaded in the document feeder

1. Installation

, and then

RESOLUTION/ RECEPTION

TEL/FAX

A.M.

RESOLUTION/ RECEPTION

INK

01-JAN 10:30

RESOLUTION/

RECEPTION

01-JAN 10:30

TEL

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

For more information on receiving faxes in FAX, TEL and TEL/FAX modes, see Chapter 3. For more information on using A.M. mode, see Chapter 5.

FAX

A.M.

FAX

A.M.

FAX

A.M.

FAX

A.M.

Flash Select Setting for PBX

Note: This setting is normally only used in Germany. In other countries, you

can try changing the setting if you encounter difficulty with the default setting.

If your fax machine is connected to a PBX and the PBX uses the “Flash” method to connect to an outside line, you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or a high-speed line.

Press once and 3 times.

Press once and 7 times.

Press once.

Select (SHORT TIME) if your PBX line is a normal telephone line.

Select (LONG TIME) if your PBX line is a high-speed line.

Press to return to the date and time display.

Display:

OPTION SETTING

FLASH SELECT

1: SHORT TIME

The display briefly shows your selection, then:

FAX SIGNAL RX

Volume Adjustment

You can adjust the volume of the speaker and ringer using the up and down arrow keys.

RESOLUTION/ RECEPTION

TEL/FAX

INK

A.M.

Speaker

1. Installation

Press .

Press or to select the desired volume level.

• Press again to turn off the speaker.

Display:

SPEAKER: HIGH

SPEAKER: MIDDLE

SPEAKER: LOW

Volume Adjustment

Ringer

Press or to select the desired volume level.

(Make sure has not been pressed

and a document is not loaded in the feeder.)

Display:

RINGER: HIGH

RINGER: MIDDLE

• The ringer will ring once at the selected

level.

If you selected RINGER: OFF OK ? to

START/

turn off the ringer, press .

Note: When the reception mode is set to TEL, the ringer will still ring at LOW

if turned off.

MEMORY

RINGER: LOW

RINGER: OFF OK ?

Volume Adjustment

Error beep off

The machine normally sounds three beeps to alert you when an error occurs during transmission, reception, or copying. The machine also sounds a double-beep when you press an invalid key on the operation panel. If you wish to turn off the error beep, follow the steps below.

Press once and 3 times.

Press once.

Press to turn on the error beep or

to turn off the error beep.

Press to return to the date and time display.

Display:

OPTION SETTING

ERROR BEEP

1=YES, 2=NO

The display briefly shows your selection, then:

END BEEP

1. Installation

End beep off

The fax machine normally sounds one long beep when transmission, reception, or copying ends normally. If you wish to turn off the end beep, follow the steps below.

Press once and 3 times.

Press once and twice.

Display:

OPTION SETTING

END BEEP

Volume Adjustment

Press once.

Press to turn on the end beep or

to turn off the end beep.

Press to return to the date and time display.

1=YES, 2=NO

The display briefly shows your selection, then:

KEY TONE

Key tone off

The fax machine normally sounds a beep (key tone) each time you press a key on the operation panel. If you wish to turn off the key tone, follow the steps below.

Press once and 3 times.

Press once and once.

Display:

OPTION SETTING

KEY TONE

Press once.

Press to turn on the key tone or

to turn off the key tone.

Press to return to the date and time display.

1=YES, 2=NO

The display briefly shows your selection, then:

FINE PRIORITY

2. Sending Faxes

Transmittable Documents

Size and weight

Minimum document size:

Minimum size Minimum weight

148 mm

140 mm

Maximum document size:

The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load.

10 sheets at once:

Size: A4

(210 x 297 mm) Weight: 80 g/m

Letters or graphics within 4 mm of the top and bottom edges of a document will not be scanned.

52 g/m²

1 sheet at a time (manual feeding):

Size: 210 x 600 mm Weight: 157 g/m

4 mm

210 mm

Letters in the shaded area will not be scanned.

Faxes

2. Sending

4 mm

Loading the Document

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 A4-size sheets can be placed in the feeder at once. The sheets will automatically feed into the machine starting from the bottom sheet.

♦ If you need to send or copy more than the maximum number of sheets,

place the additional sheets gently and carefully in the feeder just before the last sheet is scanned. Do not try to force them in, as this may cause doublefeeding or jamming.

♦ If your document consists of several large or thick sheets which must be

loaded one at a time, insert each sheet into the feeder as the previous sheet is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

Insert the document face down in the document feeder. The top edge of the

document should enter the feeder first.

• READY TO SEND will appear in the

display.

Loading the Document

Adjust the resolution and/or contrast settings as explained on page 38, then dial the receiving machine as explained on page 41.

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important!

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel.

Remove the document.

Faxes

2. Sending

Close the operation panel, pressing down firmly on both front corners to

make sure it clicks into place.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters

or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

Load the document(s).

• The document must be loaded before

the resolution and contrast can be adjusted.

Adjusting the Resolution and Contrast

Faxes

2. Sending

RESOLUTION/

RECEPTION

Press one or more times until

the desired resolution and contrast settings appear in the display.

• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Adjusting the Resolution and Contrast

Changing the default resolution

If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below.

Press once and 3 times.

Press once.

Press to set the default resolution

to FINE, or to set it to STANDARD.

Press to return to the date and time display.

Display:

OPTION SETTING

FINE PRIORITY

1=YES, 2=NO

The display briefly shows your selection, then:

NUMBER OF RING

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press ) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset before

sending the fax. (If you pressed , you must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the other fax

machine is responding.

Load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

RECEPTION

READY TO SEND

Faxes

2. Sending

Pick up the handset or press . Listen for the dial tone.

Dial the number of the receiving machine by pressing the number keys.

• If you are on a Flash-type PBX and are

dialing out, press , wait for the

connection to the outside line, and then dial the number.

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer.

Sending a Fax by Automatic Dialling

• If the other person answers, ask them to press their Start key (if you

pressed , pick up the handset to speak with them). This causes the receiving machine to issue a fax tone.

START/

When you hear the fax tone, press . Replace the handset.

MEMORY

• Important: Remove the document as soon as it exits the machine.

Otherwise, ink from received faxes and copies may soil the document.

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 83).

Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 100. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

Sending a Fax by Automatic Dialling

You can store your most frequently dialled fax or phone numbers in the machine for automatic dialling. Up to 30 numbers can be stored.

♦ Auto-dial numbers are dialled by pressing until the desired number

START/

appears in the display, and then .

Storing fax and phone numbers for automatic dialling

Press once and once.

MEMORY

Display:

Sending a Fax by Automatic Dialling

Press once.

Enter the fax or phone number by pressing the number keys. Up to 32 digits can be entered. (Note: A space cannot be entered.)

ENTER FAX #

• To clear a mistake, press .

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen. Several

pauses can be entered in a row.

• If you are on a Flash-type PBX and are storing a number for an outside line,

press , press to insert a pause, and then enter the fax or voice

number. (When you dial the auto-dial number, you will automatically dial out

without the need to press the key.)

• If you are on a PBX that requires dialing a number to dial out and are

storing a number for an outside line, enter the number, press to insert

a pause, and then enter the number of the receiving machine. (When you dial the auto-dial number, you will automatically dial out without the need to dial the number for an outside line.)

Faxes

2. Sending

Press .

START/

MEMORY

Sending a Fax by Automatic Dialling

Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to

enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

START/

Press .

Return to Step 2 to store another number, or press to return to the

MEMORY

date and time display.

) (

Display:

• To confirm that an auto-dial number has been stored correctly, print out the

Telephone Number List as explained on page 81.

Sending a Fax by Automatic Dialling

Editing and clearing auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps:

Display:

Press once and once.

Press or until the number that you wish to edit or clear appears in the display.

Press .

Press for EDIT or for CLEAR.

1=EDIT, 2=CLEAR

• If you selected CLEAR, go to Step 8.

If you selected EDIT, make the desired changes to the number.

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit.

• If you do not wish to change the number, go directly to Step 6.

Faxes

2. Sending

Press .

START/

MEMORY

Sending a Fax by Automatic Dialling

Make the desired changes to the name.

• Press or to move the cursor to the letter or letters you wish to

change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 44). The new letter will replace the old letter.

• If you do not wish to change the name, go directly to Step 8.

START/

Press .

Return to Step 2 to edit or clear another number, or press to return

to the date and time display.

MEMORY

Using an auto-dial number

Once you have stored a fax or phone number, you can use it to send a fax or make a phone call.

If you are sending a fax, load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

RECEPTION

READY TO SEND

Sending a Fax by Automatic Dialling

Press (or ) until the name of the other party appears in the

display (if no name was stored, the number will appear).

START/

If you are sending a fax, press . Dialling and transmission begin.

MEMORY

• Important: Remove the document as soon as it exits the machine.

Otherwise, ink from received faxes and copies may soil the document.

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 83).

If you are making a phone call, lift the handset. Dialling begins. (If you

lifted the handset before searching for the number, press to

begin dialling.)

Sending a fax by Direct Keypad Dialling

You can also enter a full number with the number keys and then press the

START/

MEMORY

key to begin dialling. You can use this method to dial a full number

when you don't need to speak to the other party before faxing.

START/

MEMORY

Faxes

2. Sending

Load the document(s).

RESOLUTION/

• If desired, press to set the

RECEPTION

resolution and/or contrast.

READY TO SEND

Sending a Fax by Automatic Dialling

Enter the number of the receiving machine by pressing the number keys.

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause will appear as a hyphen. Several

pauses can be entered in a row.

• If you are on a Flash-type PBX and are dialing out, press , press

to insert a pause, and then enter the number of the receiving machine.

• If you are on a PBX and must dial a number to dial out, enter the number,

press to insert a pause, and then enter the number of the receiving

machine.

Check the display. If the number of the receiving machine shown is

START/

correct, press .

MEMORY

• If the number is not correct, press to backspace and clear one digit at

a time, and then re-enter the correct digit(s).

Sending a Fax by Automatic Dialling

Redial

You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call.

If you are sending a fax, load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

Press once. <REDIAL> appears in the display, followed by the last

number dialled. Make sure the number that appears is the number you wish to dial.

RECEPTION

READY TO SEND

Faxes

2. Sending

START/

If you are sending a fax, press . Dialling begins.

If you are making a phone call, lift the handset. Dialling begins.

Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears

in the display, remove the document as explained on page 100. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

MEMORY

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make three redial attempts at intervals of five minutes. During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears.

Sending a Fax by Automatic Dialling

♦ You can press to clear the message and stop automatic redialling.

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialling may stop before three redialling attempts are made.

Error Correction Mode

The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.

When there is considerable noise on the line, you may find that transmission with ECM turned on takes longer than normal. If you prefer a faster transmission time, you can try turning ECM off.

Press once and 3 times.

Press once and 4 times.

Press once.

Press to select YES, or to

select NO.

Press to return to the date and time display.

Display:

OPTION SETTING

ECM MODE

1=YES, 2=NO

The display briefly shows your selection, then:

ERROR BEEP

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages.

Load the document(s).

Faxes

2. Sending

Press once and once.

Press once.

Enter the total number of pages (“01” to “99”) by pressing the numeric keys.

Example: 5 pages

RESOLUTION/

If desired, press to set the resolution and/or contrast.

Dial the receiving machine and send the fax.

RECEPTION

Display:

PAGE COUNTER

ENTER # (01 - 99)

♦ If you need to cancel a batch number entry, remove the document from the

feeder or press .

♦ If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

Sending a Fax From Memory

You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.

Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.

Broadcasting (sending a fax to multiple destinations)

This function allows you to send the same fax to as many as 20 different destinations in just one operation.

♦ When sending to multiple destinations, only auto-dial numbers can be used

to dial the numbers of the receiving machines.

Load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

RECEPTION

READY TO SEND

START/

Press .

Press or until the name of the destination appears in the display

(if no name was stored, the number will appear).

Press to store the destination.

MEMORY

Sending a Fax From Memory

Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20).

• To check your selected destinations, press to scroll through them. To

delete a destination, scroll to the destination and then press .

START/

When you are ready to begin transmission, press .

MEMORY

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.

Memory transmission

You can also send a fax through memory when sending to a single destination. This is convenient when sending to destinations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.

Faxes

2. Sending

To send a fax through memory, load the document, press , and then

START/

MEMORY

dial using one of the following methods:

START/

♦ Press the number keys to enter the fax number and then press .

♦ Press repeatedly to select an auto-dial number and then press .

♦ Press once to select the last number dialled and then press .

MEMORY

START/

MEMORY

START/

MEMORY

Sending a Fax From Memory

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

START/

♦ Press if you want to transmit the pages which have been stored up

to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press if you want to cancel the entire transmission.

MEMORY

3. Receiving Faxes

Using TEL/FAX Mode

To select TEL/FAX mode, press

RESOLUTION/ RECEPTION

display points to TEL/FAX.

until the arrow in the

RESOLUTION/ RECEPTION

TEL

TEL/FAX

FAX

A.M.

When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings (the number of rings can be changed as explained on page 57). After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.

♦ If your fax machine detects a fax tone (this means that the call is an

automatically dialled fax), it will automatically begin reception of the incoming document.

♦ If your fax machine doesn't detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer (the duration of pseudo ringing can be changed as explained on the following page). If you don't answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Note: Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing. An extension phone connected to the same line will not ring after the connection has been established. The handset of a parallel extension telephone can, however, be picked up to answer the call. If pseudo

ringing does not stop when the handset is lifted, press on the dial pad of the phone (this is only possible from a tone dial phone). If pseudo ringing is

not cancelled in this way, the fax machine will send fax tones down the line, rendering conversation impossible.

Faxes

3. Receiving

Using A.M. Mode

Pseudo Ring Duration for Tel/Fax Mode

If desired, you can change the duration of pseudo ringing in Tel/Fax mode.

Press once and 3 times.

Press once and 4 times.

Press once.

Enter a number as follows for the desired duration:

15 seconds

30 seconds

60 seconds

120 seconds

Press to return to the date and time display.

Display:

OPTION SETTING

PSEUDO RING

1=15 SECONDS

The display briefly shows your selection, then:

QUIET TIME

Using A.M. Mode

RESOLUTION/

RESOLUTION/ RECEPTION

RECEPTION

TEL

TEL/FAX

FAX

To select A.M. mode, press until the arrow in the display points to

A.M.

In A.M. mode, your fax machine will automatically receive voice messages and faxes. See Chapter 5 for more details.

A.M.

Using FAX Mode

To select FAX mode, press

RESOLUTION/ RECEPTION

until the arrow in

the display points to FAX.

Using FAX Mode

RESOLUTION/ RECEPTION

TEL

FAX

TEL/FAX

A.M.

When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings (the number of rings can be changed as explained below) and receive incoming faxes.

2 rings Fax reception

♦ If you pick up the handset before the machine answers, you can talk to the

other party and/or receive a fax as explained in

58.

Using TEL Mode

♦ Make sure the operation panel is closed, or the paper may jam when

received faxes are printed.

Changing the number of rings

Faxes

3. Receiving

on page

If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL/FAX mode. Any number from 2 to 5 can be selected.

Press once and 3 times.

Display:

OPTION SETTING

Using TEL Mode

Press once and once.

Press once.

Enter the desired number of rings (any number from 2 to 5).

Example: 3 rings

Press to return to the date and time display.

Using TEL Mode

NUMBER OF RING

ENTER (2-5) (2)

The display briefly shows your selection, then:

FAX R EMOTE #

To select TEL mode, press

RESOLUTION/ RECEPTION

display points to TEL.

until the arrow in the

TEL

RESOLUTION/ RECEPTION

When the reception mode is set to TEL, you must answer all calls (even faxes) by picking up the fax machine’s handset or an extension phone connected to the same line.

FAX

TEL/FAX

A.M.

Using TEL Mode

Answering with the fax’s handset

Important: If a document is loaded in the machine’s feeder, remove it before

performing the steps below. (Fax reception is not possible when a document is in the feeder.)

When the fax machine rings, pick up the handset.

If you hear a fax tone, wait until the display shows RECEIVING and

then replace the handset.

If RECEIVING does not appear (or if you have set the Fax Signal

Receive setting to NO), press to begin reception.

If the other party first speaks with you and then wants to send a fax, press

START/

MEMORY

after speaking. (Press before

the sender presses their Start key.)

• When RECEIVING appears in the

display, hang up.

START/

MEMORY

Beep

START/

MEMORY

RECEIVING

Faxes

3. Receiving

Using TEL Mode

Answering on an extension phone connected to the same line

Important: If a document is loaded in the machine’s feeder, remove it before

performing the steps below. (Fax reception is not possible when a document is in the feeder.)

Answer the extension phone when it rings.

If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up.

Beep

Phone goes dead

If the fax doesn't respond, or if the other party first talks to you and then

wants to send a fax, press once and twice on the extension phone (only on a tone dial phone). This signals the fax to begin

reception. Hang up.

• The above step is necessary if you have set the Fax Signal Receive setting

to NO.

Putting a call on hold

To put the other party on hold during a phone conversation, press . When this is done, they cannot hear you. You can put the handset back in the cradle

without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in the

cradle, press again to resume conversation.

Optional Reception Settings

Fax Signal Receive

The machine will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent the machine from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.

Press once and 3 times.

Press once and 6 times.

Press once.

Press to turn on the function, or

to turn it off.

Press to return to the date and time display.

Display:

OPTION SETTING

FAX SIGNAL RX

1=YES, 2=NO

The display briefly shows your selection, then:

CALLER-ID

Changing the number for remote fax activation

If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.

Faxes

3. Receiving

Press once and 3 times.

Display:

OPTION SETTING

Optional Reception Settings

Press once and twice.

Press once.

Enter the desired number (any number from 0 to 9).

Example:

Press to return to the date and time display.

FAX R EMOTE #

ENTER (0-9) (5)

The display briefly shows your selection, then:

TRANSACTION

Reception Ratio

The machine has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

♦ If a document is too long to fit on the printing paper, the remainder will be

printed on a second page. In this case, the cut-off point may occur in the middle of a line.

♦ Automatic reduction may not be possible if the received document is too

large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press once and twice.

Press once.

Display:

PRINT SET-UP

RECEIVE RATIO

Substitute Reception to Memory

Press once.

Press to select AUTO, or to

select 100%.

Press to return to the date and time display.

1=AUTO, 2=100%

The display briefly shows your selection, then:

COPY CUT-OFF

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY, PAPER JAMMED, OUT OF INK, or PRINTER ERROR / CHECK PAPER.

START/

When you add paper (and press ), or clear the jam, or replace the print

cartridge, the stored documents will automatically print out.

MEMORY

Faxes

3. Receiving

♦ If you received documents in memory because the fax ran out of paper, be

sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Caution!

♦ When documents are stored in memory, do not turn the power off. This will

erase all of the contents.

4. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 10 sheets.)

• If desired, press to set the

RECEPT

resolution and/or contrast. (The default resolution setting for copying is FINE.)

READY TO SEND

Select any of the following copy settings as needed:

• Enlarge/reduce: Press or until the desired setting appears in

the display. Settings are 100%, 125%, 135%, 200%, 70%, 88%, 94%, and AUTO (automatic adjustment to match the size of the paper). The default setting is 100%.

Example: Press twice

COPY RATIO: 125%

• Number of copies per original: Press the number keys to enter a number

from 1 to 99. The default setting is 1.

Example: Press for two copies

• Sorted copies: To sort the copies as shown below under “Sorted”, first set

the number of copies per original (at least “2” copies must be set), and then

INK

press .

2 [SORT]

Example: Two copies each of three originals

Sorted

(SORT COPY)

Originals

Not sorted

(MULTI COPY)

Making Copies

When you are ready to begin copying, press .

• Important: Remove the document as soon as it exits the machine.

Otherwise, ink from the copy may soil the document.

If MEMORY IS FULL appears...

If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY IS FULL). If this happens, only the pages that were scanned will be copied and the remaining pages will automatically feed out. Repeat the copy procedure for the remaining pages, including the page that was being scanned when the memory became full.

Note: It may not be possible to make a copy of an original if a high resolution setting is used and/or the original contains so much detailed content that the memory becomes full before scanning finishes.

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.

Press once and twice.

Press once and once.

Press once.

Display:

PRINT SET-UP

COPY CUT-OFF

1=YES, 2=NO

Copies

4. Making

Making Copies

Press to set copy cut-off to YES (the remaining part of the document

will not be printed), or to set copy cut-off to NO (the remaining part will

be printed on a second page).

Press to return to the date and time display.

The display briefly shows your selection, then:

QUALITY MODE

High-quality copy setting (fast/slow printing of copies)

The high-quality copy setting controls the speed at which copies are printed. If you prefer a higher quality image at a slower printing speed, turn on this setting. If you prefer a faster printing speed over image quality, turn off the setting.

Important: This setting is only effective when Quality mode (page 21) is turned on.

Note: This setting only affects the printing speed. It does not affect the amount of ink used.

♦ The high-quality copy setting is initially turned off.

Press once and twice.

Display:

PRINT SET-UP

Press once and 3 times.

Press once.

Press to turn on high-quality copy,

or to turn it off.

Press to return to the date and time display.

HQ COPY

1=YES, 2=NO

The display briefly shows your selection, then:

ALIGN CART.

5. Answering Machine Connection

TEL.LINE

TEL.SET

Connecting an Answering Machine

If desired, you can connect an answering machine to your fax machine's TEL. SET socket This will allow you to receive both voice messages and faxes

when you are out.

♦ Important: If the answering machine is not connected to the TEL. SET

socket on the fax as shown, the setup will not operate properly.

Remove the seal covering the TEL. SET socket.

Connect the answering machine's telephone line socket to the TEL. SET socket using the provided adapter.

• Eire: Insert the anwering machine’s telephone line plug directly into the

TEL. SET socket.

• If desired, you can connect an extension phone to your answering

machine's extension phone socket.

To answering machine's telephone line socket.

Machine

5. Answering

Using the Answering Machine Connection

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

♦ It is advisable to keep the length of the message under 10 seconds. If it is

too long, you may have difficulty receiving faxes sent by automatic dialling.

♦ If your outgoing message must be longer than 10 seconds, leave a pause

of about four seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialling is used.

Using the Answering Machine Connection

When you go out, activate the answering machine connection as follows:

Set the reception mode to A.M.

RESOLUTION/ RECEPTION

TEL

FAX

Set your answering machine to auto answer.

♦ Your answering machine must be set to answer on a maximum of two rings.

If not, you may not be able to receive faxes sent by automatic dialling.

♦ If your answering machine has a toll saver function, make sure that it will

answer by the fourth ring.

Note: If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see page 61). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.

TEL/FAX

A.M.

Optional A.M. Mode Settings

How answering machine mode operates

While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.

♦ If the connection is not good or there is noise on the line, the answering

machine and/or fax machine may not respond properly.

♦ The call counter on your answering machine may indicate that voice

messages were received, when only fax messages were received.

♦ To prevent the fax from taking over the line and beginning reception if you

call in from an external phone or answer on an extension phone, press any three keys (other than the code to activate fax reception, "5", "*", and "*") on the dial pad of the phone. This can only be performed from a phone capable of tone dialling.

When you return and turn off your answering machine, be sure to change the reception mode back to TEL/FAX ,FAX, or TEL!

Machine

5. Answering

Optional A.M. Mode Settings

If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls.

Quiet Detect Time

This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers.

Optional A.M. Mode Settings

Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine.

Some answering machines may have unusually fast disconnect times (equal to or very slightly less than 4 seconds), which means that the answering machine may disconnect the line before fax reception can begin. In this case, try a Quiet Detect Time setting of about 3 seconds.

If the fax machine is interrupting callers before they can leave a message, try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence.

Note: Quiet Detect Time can be turned off by entering "00" for the time. Note, however, that the fax machine will not be able to receive faxes sent manually by Normal dialling.

To change the setting, follow the steps below.

Press once and 3 times.

Press once and 5 times.

Press once.

Enter a number from 01 to 10, or enter 00 to turn off the function.

Example: 3 seconds

Press to return to the date and time display.

Display:

OPTION SETTING

QUIET TIME

ENTER (00-10) 04

The display briefly shows your selection, then:

QUIET START

Optional A.M. Mode Settings

Quiet Detect Start Time

This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line.

Quiet Detect Start Timing has been turned off (set to “00” seconds) at the factory. If you want to use this function, turn it on by entering a 2-digit number equal to the desired number of seconds of the delay. As general guide, the delay time should be slightly longer than the pause before the outgoing message.

Press once and 3 times.

Press once and 6 times.

Press once.

Enter a 2-digit number (from 01 to 15) for the number of seconds of the delay,

or enter 00 to turn off the function.

Example: 3 seconds

Press to return to the date and time display.

Display:

OPTION SETTING

QUIET START

ENTER (00-15) 00

Machine

5. Answering

The display briefly shows your selection, then:

ON A.M.FAILURE

Optional A.M. Mode Settings

On A.M.Failure

When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

This function has been turned off at the factory. If you want to turn it on, follow the steps below.

Note:

When this function is turned on, make sure that the answering machine is set to answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages.

Press once and 3 times.

Press once and 7 times.

Press once.

Press to turn on the function, or

to turn it off.

Press to return to the date and time display.

Display:

OPTION SETTING

ON A.M.FAILURE

1=YES,2=NO

The display briefly shows your selection, then:

FLASH SELECT

6. Special Functions

Caller ID (Requires Subscription to Service)

If you subscribe to a caller identification service from your telephone company, you can have the fax machine display the name and number of the caller when you receive a call.

Important:

To use this function, you must subscribe to a caller identification service from your telephone company. Note that your fax may not be compatible with some caller identification services.

Press once and 3 times.

Press once and 5 times.

Press once.

Press (YES) to turn on Caller ID.

(To turn off Caller ID, press .)

Press to return to the date and time display.

Display:

OPTION SETTING

CALLER-ID

1=YES, 2=NO

ECM MODE

Functions

6. Special

Caller ID (Requires Subscription to Service)

How Caller ID operates

When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.

Display example

JOHN DOE 5258693

Caller’s name Caller’s number

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your telephone

CALLER-ID ERROR Noise on the telephone line prevented reception of

OUT OF AREA The call was made from an area which does not have a

WITHHELD Caller information was not provided by the telephone

company. Make sure that the telephone company has activated your service.

caller information.

caller identification service, or the caller’s service is not compatible with that of your local phone company.

company at the caller’s request.

Caller ID (Requires Subscription to Service)

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

♦ After you have received 30 calls, each new call will delete the oldest call.

♦ All calls will be erased if you unplug the fax or a power failure occurs.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

Press twice.

Press or to scroll through the list.

If you wish to dial one of the numbers in the list, scroll through the list until the number appears in the display.

• Fax: If you wish to send a fax, load the

START/

document and then press .

Dialling and transmission begin.

MEMORY

Fax:

• Voice call: If you wish to make a voice

call, pick up the handset (or press ).

Dialling begins automatically. (If you

pressed , pick up the handset when

the other party answers.)

Press when you have finished viewing the list.

Voice call:

START/

MEMORY

Functions

6. Special

Caller ID (Requires Subscription to Service)

To delete calls from the Caller ID list

If you want to delete a single call from the caller list, press while the call

appears in the display. If you want to delete all calls from the list, hold down for at least 3 seconds while you are viewing any number in the list.

Priority Call

If you have turned on Caller ID, you can set the machine to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display.

To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

Press once and twice.

Display:

ENTRY MODE

Press once and once.

Press once.

Press to store a number.

(To clear a previously stored number, press and go to Step 6.)

Enter the number by pressing the number keys (max. 20 digits).

START/

Press to store (or clear) the number.

Press to return to the date and time display.

MEMORY

PRIORITY #

1=SET, 2=CLEAR

OWN NUMBER SET

Caller ID (Requires Subscription to Service)

Blocking voice calls

If you have turned on Caller ID, you can use the Anti Junk Fax function described in voice calls as well as faxes from your specified Anti Junk Number.

In this case, when a voice call or a fax transmission comes in from the number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the second ring).

To use this function, enter the number that you wish to block as explained in

Blocking Reception of Unwanted Faxes

be blocked.

Blocking Reception of Unwanted Faxes

(see page 78). Only one number can

in this chapter to block

Functions

6. Special

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered.

Press once and twice.

Press once.

Press to store an Anti Junk number, or to clear a previously stored number (if you are clearing a number, go to Step 6).

Enter the fax number by pressing the number keys (max. 20 digits).

START/

Press and then press to return to the date and time display.

MEMORY

Display:

ENTRY MODE

ANTI JUNK #

1=SET, 2=CLEAR

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without assistance from the operator of the other machine.

Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.

♦ To use the polling function, the other machine must be capable of being

polled.

♦ Before polling, make sure the other machine is set up to receive your

polling request.

♦ Your machine is not capable of being polled.

Dial the fax machine that you wish to poll using one of the following methods:

• Enter the full number using the numeric keys.

• Pick up the handset (or press ) and dial the full number. Wait for the fax

answerback tone.

• Press or until the name (or number) of the other party appears in

the display.

Press .

• If you used the handset, replace it when POLLING appears in the display.

Reception will begin.

Functions

6. Special

PBX operations

If your fax is connected to a PBX, you can use it to perform the following operations:

Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller.

Transferring calls: You can transfer a call to another number on the same PBX without operator assistance.

Making enquiry calls

During the telephone conversation, press . This puts the other party on hold.

When you hear the dial tone, dial the number of the third party for the enquiry call.

When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up.

Transferring calls

During the telephone conversation, press . This puts the other party on hold.

When you hear the dial tone, dial the number to which you want to transfer the call. When the other party answers, hang up, and the call

will be transferred.

• If the other party does not answer, press again to return to the original

caller.

7. Printing Lists

You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps.

Press once and once.

Press once.

Press or until the desired list appears in the display.

Press once.

START/

Press to print the list.

MEMORY

Display:

LISTING MODE

TEL # LIST

PRESS START KEY

Lists

7. Printing

Printing Lists

Telephone Number List

This list shows the fax and phone numbers that have been stored for automatic dialling.

Setup List

This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

Caller-ID List

This list shows information on your 30 most recently received calls and faxes. (This list is only available if you are using the Caller ID function.)

Help List

This list provides a brief guide to the operation of the machine. Press whilst no document is loaded in the feeder to print this list.

Transaction Report

This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs.

♦ The Transaction report cannot be printed on demand.

Headings in the Transaction Report

Printing Lists

SENDER/ RECEIVER

START The time at which transmission/reception started.

TX/RX TIME Total time taken for transmission/reception.

PAG ES Number of pages transmitted/received.

NOTE (One of the following notes will appear under NOTE in the

The name or fax number of the other machine involved in the transaction. If that machine does not have an ID function, the communication mode will appear (for example, "G3").

report to indicate whether the transaction was successful, and if not, the reason for the failure.)

OK - Transmission/reception was successful.

P. FA IL - A power failure prevented the transaction.

JAM - The printing paper or document jammed, preventing

the transaction.

BUSY - The fax was not sent because the line was busy.

COM.E-X - (Where “X” is a number.) A telephone line error

prevented the transaction. See

CANCEL - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or

the other machine requested transmission using a function which your fax machine does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

Line error

on page 93.

Lists

7. Printing

Printing Lists

Transaction Report print condition

You can change the condition under which a Transaction Report is printed out. Follow the steps below.

Press once and 3 times.

Press once and 3 times

Press once.

Press a number from to to select the condition for printing.

ALWAYS PRINT A report will be printed after each

ERROR/MEMORY A report will be printed after an error or a

SEND ONLY A report will be printed after each

ERROR ONLY A report will be printed only when an error

NEVER PRINT A report will never be printed.

The display briefly shows your selection, then:

transmission, reception, or error.

memory operation.

transmission.

occurs.

Display:

OPTION SETTING

TRANSACTION

1:ALWAYS PRINT

(Selections appear alternately)

PSEUDO RING

Press to return to the date and time display.

8. Maintenance

Cleaning the Machine

Cleaning the scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies.

Open the operation panel.

Push the green lever at the side of the white roller slightly to the right, and then pull it forward and down.

8. Maintenance

Pull the left side of the white roller up and then pull the roller to the left and

out of the machine.

• Place the roller in a stable position

where it will not accidentally fall to the ground.

Maintenance

Wipe the scanning glass (exposed by removing the white roller) and rollers

with a clean cloth.

• Make sure that all dirt and stains (such

as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.

If the scanning glass is difficult to clean

If you find it difficult to remove dirt from the scanning glass, you can try moistening the cloth with isopropyl alcohol or denatured alcohol. Take care that no alcohol gets on the rollers.

Replace the white roller, inserting the right end first.

• When re-inserting the roller do not use excessive force to locate the right

hand end. This may result in damage to the machine.

Push the green lever up and back. Make sure that the small knob on the lever goes into the hole on the side of the compartment.

Close the operation panel, pressing down firmly to make sure it clicks into

place.

Cleaning the paper feed roller

A dirty paper feed roller will prevent the paper from feeding correctly. To clean the roller, first remove the paper tray. The roller will be visible in the opening in the rear of the machine. Hold the roller by pressing down on the white part with your finger and wipe the black part with a clean, dry cloth. Rotate the roller as needed to wipe the entire surface of the black part.

♦ If you find it difficult to remove dirt from the roller, moisten the cloth with

water and then wring it out thoroughly before wiping. benzene, thinner, or other solvents.

Do not

Maintenance

8. Maintenance

use alcohol,

Wipe here

Cleaning the housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

Do not use benzene or thinner. These solvents may damage or discolor the machine.

Maintenance

Improving Print Quality

Aligning the print cartridge

If print quality is not satisfactory, first try aligning the print cartridge.

Note: Make sure that paper is loaded before beginning this procedure.

Press once and twice.

Press once.

Press to print an alignment page. (To enter an alignment value

without printing an alignment page, press .)

In the alignment page that the machine prints, locate the line that comes closest to forming a completely straight line.

Display:

PRINT SET-UP

ALIGN CART.

1=PRINT,2=SET

In this example, “15” comes closest to forming a straight line.

After printing the alignment page the display shows:

ENTER (0-30) 15

Press the number keys to enter the number of the straightest line.

Example:

• If you make a mistake, press and then repeat the entry.

Maintenance

8. Maintenance

START/

Press .

Press to return to the date and time display.

MEMORY

CLEAN NOZZLES

Cleaning the print cartridge nozzles

If print quality is still not satisfactory after aligning the print cartridge, follow these steps to clean the print cartridge nozzles.

Press once and twice.

Press once and once.

Press once.

Display:

PRINT SET-UP

CLEAN NOZZLES

PRESS START KEY

START/

Press .

MEMORY

• The machine prints a test pattern similar to the one shown in the following

step.

Maintenance

Compare the diagonal line above the printed bars to the diagonal line below the printed bars.

• Look for a break in the diagonal line above the bars. A break indicates

clogged nozzles.

Unbroken lines at the bottom of the page indicate the nozzles were cleaned.

Breaks in the diagonal line at the top of the page indicate clogged nozzles.

If the bottom diagonal line still has breaks, repeat Steps 1 through 4 to run the nozzle test again. Run the test a third time if necessary.

• If the print quality is satisfactory after running the nozzle test three times,

the nozzles are clean.

• If the print quality is still not satisfactory after running the test a third time,

continue with Step 7.

INK

Press , open the operation panel, open the print compartment cover,

and remove and then reinstall the print cartridge (see the procedure beginning on page 17).

Repeat the nozzle test. If the lines are still broken, wipe the nozzles as explained in the following section.

Wiping the print nozzles and contacts

If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts.

Maintenance

8. Maintenance

INK

Press , open the operation panel, open the print compartment cover,

and remove the print cartridge (see the procedure beginning on page

17).

•

CAUTION! DO NOT

contact area of the cartridge carriage with your fingers.

Dampen a clean cloth with water, and gently wipe the nozzles and the gold-

coloured area around the nozzles. Wipe in one direction only.

touch the gold contact area of the cartridge or the

• To dissolve dried ink, hold the damp

cloth against the nozzles for about three seconds. Gently blot and wipe dry.

• When finished, allow the gold-coloured

area to dry.

Dampen another section of clean cloth with water, and gently wipe the

contacts and the gold-coloured area around the contacts.

• To dissolve dried ink, hold the damp

cloth against the contacts for about three seconds. Gently blot and wipe dry.

• When finished, allow the gold-coloured

area to dry.

Reinstall the print cartridge and repeat the nozzle test as explained in the previous section.

Maintenance

Cleaning the cartridge holder

A dirty print cartridge holder may cause smudges on your printed pages. To

clean the print cartridge holder, press , open the operation panel, open the

print compartment cover, and remove the print cartridge (see the procedure beginning on page 17). Wipe

➊ on the holder with a damp cloth.

INK

About the lithium battery:

The fax machine uses a lithium battery to retain settings and information programmed in the machine when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

9. Troubleshooting

Problems and Solutions

Line error

Problem Solution

shooting

9. Trouble-

LINE ERROR appears in the display.

A line error occurs when your fax machine cannot communicate correctly with the other fax machine. The error is usually due to a problem on the phone line.

Try the transaction again. If the error persists, check the following:

• Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters.

• Make sure there are no modem devices sharing the same telephone line.

• Check with the other party to make sure their fax machine is functioning properly.

• Have your telephone line checked for line noise.

• Try connecting the fax machine to a different telephone line.

• If the problem still occurs, your fax machine may need service.

Problems and Solutions

Dialling and transmission problems

Problem Solution

No dial tone when you pick up the handset or press the SPEAKER key.

Dialling is not possible. • Make sure the power cord is properly plugged into a

The power is on, but no transmission takes place.

• Make sure the handset cord is connected to the correct socket. See

12.

• Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 23).

• Make sure that the telephone line is good.

power outlet.

• Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 23).

• Make sure that the receiving machine has paper.

• Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket.

• If the receiving machine is in manual mode with no attendant, reception will not be possible.

• Check the display for error messages.

Connecting the handset

on page

Nothing is printed at the receiving end.

A distorted image is received at the other end.

• Pick up the handset and check for a dial tone. Dial the receiving machine manually and make sure that it is responding (you should hear a fax tone).

• Make sure that the document for transmission is placed face down in the feeder.

• Noise on the telephone line may cause distortion. Try sending the document again.

• Make a copy of the document on your fax machine. If the copy is also distorted, your fax machine may need service.

Reception and copying problems

Problem Solution

Problems and Solutions

The power is on, but no reception takes place.

The printing paper comes out blank when you try to receive a document.

Print quality is poor. • The print cartridge may need alignment or cleaning.

The received document is faint.

Received images are distorted.

The quality of copies is poor and/or dark vertical lines appear.

• Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket.

• Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine.

See page 88.

• Ask the other party to send higher contrast documents.

• The print cartridge may need replacement. Make a copy or print a report to check your machine’s printing ability.

• Noise on the telephone line may cause distortion. Have the other party try sending the document again.

• Make a copy or print a report on your fax machine. If the copy or report is also distorted, your fax machine may need service.

• Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes. Clean the scanning glass as explained on page 85.

shooting

9. Trouble-

Problems and Solutions

Answering machine connection

Problem Solution

The answering machine connection does not operate properly.

General problems

Problem Solution

A loud howling sound occurs when the speaker is used.

Nothing appears in the display.

• Make sure your fax machine's reception mode is set to A.M.

• Make sure your fax machine's TEL. LINE socket is connected to the wall socket. Make sure your fax machine's TEL. SET socket is connected to your answering machine's telephone line socket (not the answering machine's extension phone socket).

• Make sure your answering machine's outgoing message is under 10 seconds.

• Make sure that the Quiet Detect Time setting is set to three or four seconds (see page 69).

• Feedback (a loud howling sound) may occur if you replace the handset while the speaker is on. To avoid

feedback, turn off the speaker (press ) before you replace the handset.

• Make sure the power cord is properly plugged into a power outlet.

The machine does not respond when you press any of its keys.

Automatic document feeding does not work for transmission or copying.

• Connect another electrical appliance to the outlet to see if it has power.

• If a beep sound is not made when you press the keys, unplug the power cord and then plug it in again several seconds later.

• Check the size and weight of the document (see

Transmittable Documents

on page 35).

Messages and Signals

Display messages

Note: If you have turned on the Caller ID function, see page 74 for display

messages related to Caller ID.

ADD PAPER & / PRESS START KEY (alternating messages)

A.M. OFF HOOK When the fax is in A.M. reception mode, this

Check the printing paper. If the tray is empty, add

START/

paper and then press . If there is paper in the

MEMORY

tray, make sure it is inserted correctly (take out the stack, align the edges evenly, and then reinsert it in

START/

the tray) and then press .

MEMORY

message appears when the handset of an answering machine (or extension phone) connected to the fax has been lifted.

shooting

9. Trouble-

CHANGE CARTRIDGE This message appears after you install or replace the

print cartridge (see page 19).

CHECK CARTRIDGE The print cartridge is missing and must be installed,

or is not installed correctly.

DOCUMENT JAMMED The original document is jammed. See the following

section,

Clearing Paper Jams

. Document jams will occur if you load more than 10 pages at once or load documents that are too thick (see page 35). The document may also jam if the receiving machine doesn’t respond properly when you attempt to send a fax.

FAX RX IN MEMORY A fax has been received in memory because the print

cartridge needs replacement, you have run out of printing paper, or the paper is jammed. The fax will print out automatically when the problem is fixed.

FUNCTION MODE

has been pressed.

Messages and Signals

INK NEAR EMPTY The cartridge is nearly empty (approximately one

eighth of the ink remains).

LINE ERROR Transmission or reception was not successful. Press

to clear the message and then try again. If the

error persists, see

LOW INK The cartridge is low on ink (approximately one

quarter of the ink remains).

Line error

on page 93.

MEMORY IS FULL If faxes have been received to memory because

MEMORY PRINTING The fax is preparing to or printing out a document

NO # STORED This appears if you attempt to search for an auto-dial

OFF HOOK This appears if you forgot to replace the handset after

ON HOOK DIAL

OUT OF INK The cartridge is out of ink and must be replaced.

printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see

Memory

If you are attempting to transmit from memory, see

on page 63).

the memory becomes full

If you are copying, see on page 65.

from memory.

number when none have been stored.

using it to dial and send a fax. Replace the handset or

press to clear the message.

has been pressed and the fax machine is waiting

for you to dial.

Faxes will be received to memory.

Substitute Reception to

on page 54.

If MEMORY IS FULL appears

PAPER JAMMED The printing paper is jammed. See page 101.

Sharp UX-B30 Operating Manual

Specifications and Main Features

Frequently Asked Questions

User Manual