Sharp UX-A555, UX-A556 Operating Manual

MODEL

UX-A555/UX-A556

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Faxes

4. Receiving Faxes

5. Making Copies

6. Special Functions

7. Printing Lists

8. Maintenance

9. Troubleshooting

Introduction

Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below.

Automatic dialling 40 numbers

Imaging film Initial starter roll (included with machine):

10 m (approx. 25 A4 pages)

Replacement roll (not included):

FO-9CR 60 m (approx. 175 A4 pages)

Memory size* 448 KB (approx. 24 average pages with no

voice messages recorded, or 20 minutes of voice messages (including OGMs) with no documents in memory)

Modem speed 14,400 bps with automatic fallback to lower

speeds.

Transmission time* Approx. 6 seconds (only when ECM is on)

Resolution Horizontal: 8 pels/mm

Vertical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Automatic document feeder

Recording system Thermal transfer recording

Halftone (grayscale) 64 levels

Compression scheme MR, MH, MMR

Paper tray capacity

(60 - 80 g/m

*Based on Sharp Standard Chart at standard resolution in Sharp special mode, excluding

time for protocol signals (i.e., ITU-T phase C time only).

paper)

10 pages max. (A4, 80 g/m

Approx. 50 A4-size sheets (at room temperature; maximum stack height should not be higher than the line on the tray)

paper)

Display 16-digit LCD display

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode

Input document size Automatic feeding:

Width: 148 to 216 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 mm Length: 140 to 600 mm

Effective scanning width 210 mm max.

Effective printing width 210 mm max.

Contrast control Automatic/Dark selectable

Reception modes TEL/FAX, TEL, FAX, A.M.

Copy function Single / Multi (99 copies/page)

Telephone function Yes (cannot be used if power fails)

Power requirements 220 - 240 V AC, 50/60 Hz

Operating temperature 5 - 35°C

Humidity 25 - 85% RH

Power consumption Standby: 2.6 W

Maximum: 110 W

Dimensions (without attachments)

Width: 340 mm Depth: 225 mm Height: 136 mm

Weight (without

Approx. 3.1 kg

attachments)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 220 - 240 V, 50/60 Hz, earthed (2-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

Table of Contents

A Look at the Operation Panel 6

1. Installation 8

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 17

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

2. Using the Answering Machine 24

Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 29

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

3. Sending Faxes 42

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 44

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 47

Using the Speakerphone to Make a Phone Call. . . . . . . . . . . . . . . . 54

Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Table of Contents

4. Receiving Faxes 57

Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Using FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

5. Making Copies 66

6. Special Functions 68

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 68

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 73

7. Printing Lists 74

8. Maintenance 77

9. Troubleshooting 81

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Quick Reference Guide 90

Index 91

A Look at the Operation Panel

STOP

Display

FAX

TEL

A.M.

TEL/FAX

REC

PLAY

/MEMO

COPY/HELP

START/MEMORY

87 141312

MIC

REDIAL

RESOLUTION /RECEPTION

DIGITAL

SPEAKERPHONE

REPEAT

SKIP

15 16

This displays messages and prompts to help you operate the machine.

REC/MEMO key

Press this key to record an outgoing message, phone conversation or memo (pages 26 and 30)

DELETE

PLAY key

Press this key to play recorded messages (page 29).

Left and right arrow keys

Auto-dial numbers: When sending a fax or making a phone call, press these keys to scroll through your auto-dial numbers (page 50), the “REVIEW CALLS” list (only available if you have Caller ID; page 69), and the last number dialled (redial; page 52). FUNCTION key settings: Press the right arrow key after scrolling with the up and down arrow keys to select a FUNCTION key setting.

UP and DOWN arrow keys

Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting (page 66). Volume setting: When a document is not in the feeder, press these keys to change the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time (page 22).

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

STOP key

Press this key to cancel an operation before it is completed.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document (page 66). At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

START/MEMORY key

Press this key after dialling to begin fax transmission (page 46). Press this key before dialling to send a fax through memory (page 55).

Microphone

The microphone is located here. Speak facing this location when using the speakerphone.

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

RESOLUTION/RECEPTION MODE key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying (page 44). At any other time, press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode; page 21).

DIGITAL SPEAKERPHONE key

Press this key to talk with the other party through the speakerphone during a call (speak facing the operation panel at a distance of about 50 cm to 1m; page 68). This key can also be used to listen to the line and fax tones through the speaker when faxing a document (page 59).

REPEAT key

Press this key while listening to a message to play it again.

SKIP key

Press this key while listening to a message to skip to the next message.

DELETE key

Press this key to erase recorded messages.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray

Handset Handset cord

Operation manual

Gears (2)

Points to keep in mind when setting up

If any are missing, contact your dealer or retailer.

Telephone line cord

Imaging film (initial starter roll)

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

Connections

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either

socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

Connecting the power cord

Plug the power cord into a 220-240 V, 50/60 Hz, earthed AC (2-prong) outlet.

1. Installation

♦ When disconnecting the fax, unplug the telephone line cord before

unplugging the power cord.

♦ Caution: The power outlet must be installed near the equipment and must

be easily accessible.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Note: The shape of the plug varies by country.

Connections

Connecting the telephone line cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

TEL.SET

L.L

Setting the dial mode:

The fax machine is set for tone dialling. If you are on a pulse dial line, you must set the fax machine for pulse dialling. Press the keys on the operation panel as follows:

Press once and once.

Press once and 3 times.

Press once.

To select tone dialling, press . To select pulse dialling, press if

Display:

OPTION SETTING

DIAL MODE

1:TONE

you are in a Group 1 country, or if you are in a Group 2 country.

• Group 1 countries: Iran, Saudi Arabia, Egypt, Yemen, Kuwait, West Africa,

India, Philippines, Israel

• Group 2 countries: Qatar, Bahrain,

Oman, UAE, Tunisia, Morroco, Jordan

STOP

Press to exit.

The display briefly shows your selection, then:

PSEUDO RING

Comments:

♦ The fax machine is not designed for use on a line which has call waiting,

call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

♦ The fax machine is not compatible with digital telephone systems.

♦ If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Moving your fax and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

Attaching the paper tray

Connections

1. Installation

Insert the paper tray into the machine.

Connections

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the machine.

Remove the seal covering the TEL. SET socket.

TEL.SET

TEL.LINE

Connect the extension phone line to the TEL. SET socket.

TEL.SET

TEL.LINE

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 25 A4-size pages.

Remove the paper from the paper tray and open the operation panel (press

➊).

If you are loading the imaging film for the first time, go to Step 4.

When replacing the film, please use Sharp Genuine Supplies. For the imaging film to use, see page 1.

1. Installation

Remove the used film and empty spool.

Remove the two gears from the spools. DO NOT DISCARD THE TWO GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

• Cut the band that holds the rolls

together.

Insert the gears.

Insert the film into the print compartment.

Thick roll to rear

Make sure the gears fit into the slots in the ends of the rolls.

Fit ends of rolls onto hubs

1 slot

2 slot

Rotate the front gear as shown until the film is taut.

Close the operation panel (press down on both sides to make sure it clicks

into place).

Loading Printing Paper

You can load up to 50 sheets of A4 size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray).

Fan the paper, and then tap the edge against a flat surface to even the stack.

Make sure the stack edges are even.

Pull the paper plate forward.

Insert the stack of paper into the tray,

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

PRINT SIDE DOWN

1. Installation

• Be sure to load the paper so that printing takes place on the print side of

the paper. Printing on the reverse side may result in poor print quality.

The stack should not be higher than this line

Note: Do not use paper that has already been printed on, or paper that is curled.

Loading Printing Paper

Push the paper plate back down.

Note: If at any time the display shows the

alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

START/MEMORY

When you are finished, press

ADD PAPER &

PRESS START KEY

Print contrast setting

Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT or DARK.

Press once and once.

Press once and twice.

Press once.

Select the print contrast:

Display:

OPTION SETTING

PRINT CONTRAST

1:NORMAL

The display briefly shows your selection, then:

NORMAL: LIGHT: DARK:

STOP

Press to exit.

COPY CUT-OFF

Entering Your Name and Fax Number

Before you begin sending faxes, enter your name and fax (telephone) number. You also need to set the date and time.

FAX

TEL

A.M.

TEL/FAX

REC

/MEMO

PLAY

COPY/HELP

STOP

START/MEMORY

MIC

REDIAL

RESOLUTION /RECEPTION

Once you enter this information, it will automatically appear at the top of each fax page you send.

SKIP

REPEAT

DIGITAL

SPEAKERPHONE

DELETE

1. Installation

STOP

START/MEMORY

Press once and 3 times.

Press once.

Display:

ENTRY MODE

OWN NUMBER SET

ENTER FAX #

Entering Your Name and Fax Number

Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press . To enter “+”, press .

• To clear a mistake, press .

START/MEMORY

Press to enter the fax number in memory.

Enter your name by pressing number keys for each letter as shown in

DIGITAL

SPEAKERPHON

the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press .

DIGITAL

SPEAKERPHON

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

Press

START/MEMORY

Display:

) (

DATE&TIME SET

STOP

Press to return to the date and time display.

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

FAX

TEL

A.M.

TEL/FAX

REC

/MEMO

PLAY

COPY/HELP

STOP

START/MEMORY

STOP

START/MEMORY

Press once and 3 times.

REDIAL

MIC

RESOLUTION /RECEPTION

DIGITAL

SPEAKERPHONE

Display:

REPEAT

SKIP

1. Installation

DELETE

ENTRY MODE

Press once and once.

Press once.

Enter a two-digit number for the day (“01” to “31”).

Example: the 5

The currently set date appears (example):

DATE&TIME SET

DATE 15-08-2004

DATE 05-08-2004

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

Setting the Date and Time

Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

Example: January

Enter the year (four digits).

Example: 2004

Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

START/MEMORY

Press to start the clock.

STOP

Press to return to the date and time display.

DATE 05-01-2004

The currently set time appears (example):

TIME 12:19

05-JAN 09:25

ANTI JUNK #

Setting the Reception Mode

The machine has four modes for receiving incoming faxes:

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically.

A.M. mode: Select this mode when you go out and want the built-in answering machine to answer all calls. Voice messages will be recorded, and fax messages will be received automatically.

Setting the reception mode

1. Installation

RESOLUTION

Press until the arrow in the display points to the desired mode.

/RECEPTION

TEL FAX

TEL/FAX A.M.

TEL FAX

TEL/FAX A.M.

TEL FAX

TEL/FAX A.M.

TEL FAX

TEL/FAX A.M.

STOP

COPY/HELP

TEL

TEL/FAX

REC

/MEMO

START/MEMORY

05-JAN 10:30

FAX

A.M.

PLAY

REDIAL

MIC

RESOLUTION /RECEPTION

DIGITAL

SPEAKERPHONE

RESOLUTION

/RECEPTION

RESOLUTION

/RECEPTION

SKIP

REPEAT

DELETE

05-JAN 10:30

Note: A.M. mode cannot be selected unless a general outgoing message has been recorded as explained on page 26.

For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 4, see Chapter 2,

Receiving Faxes

. For more information on using A.M. mode,

Using the Answering Machine

Volume Adjustment

You can adjust the volume of the speaker and ringer using the up and down arrow keys.

FAX

TEL

A.M.

TEL/FAX

REC

PLAY

Speaker

STOP

COPY/HELP

/MEMO

START/MEMORY

REDIAL

MIC

RESOLUTION /RECEPTION

DIGITAL

SPEAKERPHONE

DIGITAL

SPEAKERPHONE

REPEAT

SKIP

DELETE

Press

Press or until the display shows the desired volume level.

• Press again to turn off the speaker.

DIGITAL

SPEAKERPHON

DIGITAL

SPEAKERPHON

Ringer

Press or .

Volume Adjustment

1. Installation

Display:

(Make sure has not been pressed and a document is not loaded

in the feeder.)

DIGITAL

SPEAKERPHON

• The ringer will ring once at the selected

level, then the date and time will reappear in the display.

If you selected RINGER: OFF OK ? to

turn off the ringer, press .

Note: When the reception mode is set to TEL, the ringer will still ring at LOW

if turned off.

START/MEMORY

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

2. Using the Answering Machine

The built-in answering machine allows you to receive both voice messages and faxes while you are out.

To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to A.M.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record a message.

Example:

“Hello. You've reached ______ . No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.”

REC

/MEMO

Press once and once.

Press once.

• If you have already recorded a

message, you can press to listen

to the message.

Lift the handset.

PLAY

Display:

OGM1(GENERAL)

LIFT HANDSET OR

PLAY: PLAYBACK

Operating the Answering Machine

START/MEMORY

Press and speak into the handset to record a message.

• The outgoing message can be up to 60 seconds long. While recording, the

display will show the time left to record.

When finished, replace the handset or press .

STOP

To listen to the outgoing message

To listen to the outgoing message, follow Steps 1 and 2 of the above

procedure and then press . Note that the general outgoing message

cannot be erased. If you need to change it, simply repeat the recording procedure.

Note: If an extension phone is connected to the fax machine, an outgoing message cannot be recorded, played, or deleted while the extension phone is being used.

PLAY

Operating the Answering Machine

Machine

2. Answering

Activating the answering machine

To turn on the answering machine so that callers can leave messages, press

until the arrow in the display points to A.M.

RESOLUTION

/RECEPTION

RESOLUTION

/RECEPTION

♦ It will not be possible to set the reception mode to A.M. if an outgoing

message has not been recorded.

Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

TEL FAX

TEL/FAX A.M.

Operating the Answering Machine

Number of rings in A.M. mode (Toll Saver function)

The number of rings on which the machine answers incoming calls in A.M. mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages.

♦ The Toll Saver function is initially turned on.

Toll Saver Toll Saver

No received messages

NOTHING

4 Rings

Ring

To turn off the Toll Saver function, see page 36.

Ring

Received messages

Hello!

Hi!

2 Rings

Ring

OFF

(Answer according to NUMBER OF RINGS setting)

Ring

To adjust the NUMBER OF RINGS setting, see page 59.

Operating the Answering Machine

Listening to received messages

When you return, the display will show the number of messages recorded. Follow the steps below to listen to your messages.

PLAY

Press .

• If you only want to listen to new messages (messages not previously

listened to), continue to hold down for at least two seconds.

The messages will play.

PLAY

• As each message plays, the date and time of recording will appear briefly in

the display. If no messages were received, NO MESSAGES will appear.

• Repeat: To listen to a message a second time, press before

REPEAT

playback of that message ends. To move back to the previous message,

press within 3 seconds of the beginning of the current message.

• Skip: To skip forward to the next message, press .

Note: Playback will stop if you receive a call, lift the handset, or press .

REPEAT

SKIP

Machine

2. Answering

STOP

♦ You can print out a list of your received messages that shows the date and

time that each was received. See page 74.

Operating the Answering Machine

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

♦ Erasing all messages: To erase all messages, press , , and

START/MEMORY

then .

♦ Erasing a single message: To erase a single message, press

while the message is being played.

Recording memos

You can record memos for yourself and other users of the machine. These will

be played back together with incoming messages when the key is

pressed.

REC

/MEMO

Press once and once.

Pick up the handset, press , and speak into the handset.

When you have finished speaking, replace the handset or press .

START/MEMORY

PLAY

DELETE

STOP

Recording phone conversations (2-way recording)

REC

To record a phone conversation, hold down the key during the conversation you

want to record. When you are finished, release the key. The conversation will be

played back when the key is pressed.

PLAY

/MEMO

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

Machine

2. Answering

Press once and once.

Press .

Press a number from 1 to 4 to select the desired ICM recording time.

15 seconds 60 seconds

30 seconds 4 minutes

The display briefly shows your selection, then:

STOP

Press to return to the date and time display.

Display:

A.M. SETTING

RECORDING TIME

REMOTE CODE

Fax mode on A.M. failure

If the memory for recording incoming messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON A.M. FAILURE setting is used to select whether or not the reception mode will switch to FAX mode when this happens:

♦ YES (switch to FAX mode): The reception mode will switch to FAX mode,

allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see

Remote Operations

on page 36).

+ 160 hidden pages