Sharp MX-C250E, MX-C250F, MX-C250FE, MX-C300E, MX-C300WE User Manual

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Page 1

DIGITAL FULL COLOUR MULTIFUNCTIONAL SYSTEM

OPERATION GUIDE

MODEL: MX-C250E

MX-C250F MX-C250FE MX-C300E MX-C300W MX-C300WE

Page 2

INTRODUCTION

This manual describes MX-C250E/MX-C250F/MX-C250FE/MX-C300E/MX-C300W/MX-C300WE Digital full colour multifunctional system.

• Where "MX-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the

Note

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

name of your model, see p.8.

• The screen images and procedures that appear in this manual are mainly for Windows 7. With other versions of Windows, some screen images may be different from those in this manual.

• For information on using your operating system, refer to your operating system's manual or online Help.

Page 3

CONTENTS

INTRODUCTION ................................................ 2

USING THE MANUAL ....................................... 7

● ABOUT THE MANUALS ...................................7

● CONVENTIONS USED IN THIS MANUAL .......7

DIFFERENCES BETWEEN MODELS............... 8

1 BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS ..................... 9

● OPERATION PANEL ......................................11

DISPLAY .......................................................... 13

● LEFT MENU AND RIGHT MENU ...................13

● HOW TO USE THE DISPLAY ........................14

POWER ON AND OFF..................................... 15

● POWER ON ....................................................15

● POWER OFF ..................................................15

● POWER SAVE MODES..................................15

● DEFAULT SETTINGS.....................................15

LOADING PAPER............................................ 16

● PAPER............................................................16

● PRINT SIDE FACE UP OR FACE DOWN......17

● LOADING PAPER...........................................19

● TRAY SETTINGS ...........................................22

USER AUTHENTICATION MODE................... 23

● USING USER AUTHENTICATION MODE .....23

ENTERING CHARACTERS............................. 24

● CHARACTERS THAT CAN BE ENTERED ....24

2 COPY FUNCTIONS

NORMAL COPYING ........................................ 26

● PLACING THE ORIGINAL ............................. 27

● MAKING A COPY DARKER OR LIGHTER ... 28

● SELECTING THE TRAY................................ 28

● SETTING THE NUMBER OF COPIES .......... 28

● SELECTING THE ORIGINAL SIZE ............... 29

● USING THE BYPASS TRAY TO COPY A

SPECIAL SIZE ORIGINAL............................. 29

● REDUCING OR ENLARGING A COPY......... 29

● AUTOMATIC DUPLEX COPYING ................. 30

CONVENIENT COPY FUNCTIONS................. 31

● SORT COPY.................................................. 31

● ID CARD COPY ............................................. 32

● RESOLUTION SETTINGS............................. 33

SPECIAL MODES............................................ 34

● COPYING MULTIPLE ORIGINALS ONTO A SINGLE SHEET OF PAPER (2 IN 1 / 4 IN 1

COPY)............................................................ 34

● CARD SHOT.................................................. 35

● ADJUSTING RED/GREEN/BLUE IN COPIES

(RGB Adjust).................................................. 35

● ADJUSTING THE SHARPNESS OF AN IMAGE

(Sharpness) ................................................... 36

● WHITENING FAINT COLOURS IN COPIES

(Suppress Background) ................................. 36

FREQUENTLY USED SETTINGS (PROGRAMS)

.. 37

Page 4

3 PRINTER

4 FAX FUNCTIONS

● PRINTER FUNCTION OF THE MACHINE.....39

PRINTING FROM WINDOWS.......................... 40

●

PRINTER DRIVER PROPERTIES WINDOW

●

BASIC PRINTING PROCEDURE

●

PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED

●

VIEWING PRINTER DRIVER HELP

●

SAVING FREQUENTLY USED PRINT SETTINGS

●

CHANGING THE PRINTER DRIVER DEFAULT SETTINGS

.......................................................47

.................................43

......................41

..................44

....40

........45

PRINTING FROM A MACINTOSH .................. 48

●

BASIC PRINTING PROCEDURE

●

PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED

.................................51

......................48

FREQUENTLY USED FUNCTION................... 52

●

SELECTING THE COLOUR MODE

●

SELECTING A PRINT MODE SETTING

●

TWO-SIDED PRINTING

●

FITTING THE PRINT IMAGE TO THE PAPER ...... 56

●

PRINTING MULTIPLE PAGES ON ONE PAGE

...................................55

..................52

...........54

....57

CONVENIENT PRINTING FUNCTIONS.......... 59

●

CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS

●

FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE

●

COLOUR MODE ADJUSTMENT FUNCTION

●

FUNCTIONS THAT COMBINE TEXT AND

IMAGES.............................................................. 68

●

PRINT FUNCTIONS FOR SPECIAL PURPOSES .......71

●

CONVENIENT PRINTER FUNCTIONS

PRINTING WITHOUT THE PRINTER DRIVER

●

DIRECTLY PRINTING A FILE IN USB MEMORY .......75

●

DIRECTLY PRINTING FROM A COMPUTER .............76

●

CANCELLING A PRINT JOB FROM THE MACHINE....... 76

●

CHANGE THE MACHINE TO OFFLINE MODE

..........................59

.......................62

....64

.............72

... 74

......76

APPENDIX ....................................................... 77

●

PRINTER DRIVER SPECIFICATION LIST

..............77

TO USE THIS PRODUCT CORRECTLY AS A

FACSIMILE ...................................................... 79

POINTS TO CHECK AND PROGRAM AFTER

INSTALLATION ............................................... 80

● FAX MODE (BASE SCREEN) ....................... 81

ORIGINALS ..................................................... 82

● ORIGINALS THAT CAN BE FAXED.............. 82

CONVENIENT DIALLING METHODS (AUTO-

DIALLING) ....................................................... 83

FAX TRANSMISSION METHODS................... 84

● ADDRESS REVIEW FUNCTION ................... 84

SENDING A FAX ............................................. 85

●

BASIC PROCEDURE FOR SENDING FAXES............ 85

● TRANSMISSION BY AUTO-DIALLING (SPEED

DIALLING AND GROUP DIALLING) ............. 87

● SEARCHING FOR A PROGRAMMED DESTINATION (USING THE [ADDRESS] KEY

( ))................................................................ 87

● FAXING A TWO-SIDED ORIGINAL............... 88

● HOW TO SELECT THE RESOLUTION......... 92

● CHANGING THE EXPOSURE....................... 92

● CANCELLING A FAX TRANSMISSION ........ 93

RECEIVING FAXES......................................... 95

● RECEIVING A FAX........................................ 95

● MANUAL FAX RECEPTION .......................... 96

FUNCTION KEY .............................................. 97

● FAX PRINT HOLD FUNCTION...................... 97

● AUTOMATIC TRANSMISSION AT A

SPECIFIED TIME .......................................... 98

● SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE

OPERATION.................................................. 99

● SENDING OPTIONS ................................... 100

● POLLING MEMORY .................................... 101

● STORING, EDITING, AND DELETING AUTO-

DIAL NUMBERS (SPEED DIAL NUMBERS,

AND GROUP DIALS)................................... 103

● STORING, EDITING AND DELETING

PROGRAMS ................................................ 107

PRINTING LISTS OF PROGRAMMED

INFORMATION AND SETTINGS .................. 109

● INCLUDING SENDER INFORMATION ON

FAXES (OWN NUMBER SENDING) ........... 109

● FORWARDING FUNCTION......................... 110

● USING THE FORWARDING FUNCTION.... 111

USING SETTINGS STORED AS A PROGRAM 112

● USING A PROGRAM................................... 112

Page 5

FORWARDING RECEIVED DATA TO A NETWORK ADDRESS (INBOUND ROUTING SETTINGS)

● CONFIGURING THE BASIC SETTINGS .....113

● SETTINGS THE DESTINATION...................115

..... 113

SENDING A FAX DIRECTLY FROM A

COMPUTER (PC-Fax) ....................................... 116

CONNECTING AN EXTENSION PHONE.......... 117

● CONNECTING AN EXTENSION PHONE ....117

● USING AN EXTENSION PHONE .................118

WHEN A TRANSACTION REPORT IS PRINTED.. 120

● INFORMATION APPEARING IN THE TYPE/

NOTE COLUMN ...........................................120

REPORT AT REGULAR INTERVALS

(COMMUNICATION ACTIVITY REPORT)..............121

WHEN AN ALARM SOUNDS AND A WARNING

MESSAGE IS DISPLAYED.....................................121

● SELF-DIAGNOSTIC FUNCTION..................122

●

MESSAGES DURING NORMAL OPERATION .... 122

5 SCANNER FUNCTIONS

6 TROUBLESHOOTING

TROUBLESHOOTING................................... 141

● NETWORK PROBLEMS.............................. 143

● MACHINE/COPYING PROBLEMS .............. 143

● PRINTING AND SCANNING PROBLEMS .. 146

● FAX PROBLEMS ......................................... 149

INDICATORS AND DISPLAY MESSAGES .. 151

IF YOUR E-MAIL IS RETURNED .................. 152

MISFEED REMOVAL

● MISFEED IN THE DOCUMENT FEEDER... 153

● MISFEED IN THE BYPASS TRAY .............. 155

● MISFEED IN THE MACHINE....................... 156

● MISFEED IN THE PAPER TRAY 1.............. 159

● MISFEED IN THE PAPER TRAY 2.............. 159

REPLACING THE TONER CARTRIDGE ...... 160

REPLACING THE TONER COLLECTION

CONTAINER .................................................. 161

.......................................... 153

ABOUT THE SCANNER FUNCTIONS.......... 123

●

THE BASE SCREEN OF SCANNER MODE ...125

SENDING AN IMAGE .................................... 126

● BASIC TRANSMISSION PROCEDURE.......126

● SELECTING A DESTINATION (USING THE

[ADDRESS] KEY ( )) ..................................128

●

TRANSMITTING A TWO-SIDED ORIGINAL ...129

STORING SCANNING SETTINGS ................ 130

● SETTING THE SCANNING SIZE .................130

● SELECTING THE RESOLUTION .................130

● SELECTING THE FILE FORMAT.................131

● ADJUSTING THE GREYSCALE OF BLACK &

WHITE MODE...............................................131

●

ADJUSTING THE SCANNING EXPOSURE ....132

● ENABLING SCANNING MARGINS (VOID

AREA) ...........................................................132

● WHITENING FAINT COLOURS IN COPIES

(SUPPRESS BACKGROUND) .....................132

● ADJUSTING THE SHARPNESS OF AN IMAGE

(SHARPNESS) .............................................132

● SCANNING BUSINESS CARDS (BUSINESS

CARD SCAN)................................................133

● IMAGE ORIENTATION AND STANDARD

ORIGINAL PLACEMENT ORIENTATION ....133

● STORING AND EDITING/DELETING A

PROGRAM ...................................................134

● USING STORED SETTINGS (PROGRAM)..134

SCANNING FROM YOUR COMPUTER (PC

SCAN) ............................................................ 135

● SCANNING FROM A TWAIN-COMPLIANT

APPLICATION ..............................................135

USB MEMORY SCAN.................................... 139

●

USING THE USB MEMORY SCAN FUNCTION ..139

7 ROUTINE MAINTENANCE

CHECKING THE TOTAL OUTPUT COUNT AND TONER REMAINING

ROUTINE MAINTENANCE............................ 163

● CLEANING THE DOCUMENT GLASS AND

DOCUMENT FEEDER................................. 163

● CLEANING THE ORIGINAL SCANNING GLASS (ONLY WHEN AN DOCUMENT

FEEDER IS INSTALLED) ............................ 164

● CLEANING THE BYPASS TRAY PAPER FEED

ROLLER....................................................... 164

● CLEANING THE AUTOMATIC DOCUMENT

FEEDER ROLLERS..................................... 164

● CLEANING THE MAIN CHARGER OF THE

PHOTOCONDUCTIVE DRUM..................... 165

● CLEANING THE LASER UNIT .................... 166

ADJUSTING THE DISPLAY CONTRAST

...................................... 163

........ 167

Page 6

8 SYSTEM SETTINGS

WEB FUNCTIONS IN THE MACHINE

PURPOSE OF THE SYSTEM SETTINGS

● PROGRAMS RELATED TO ALL FUNCTIONS

OF THE MACHINE .......................................168

● PROGRAMMING AN ADMINISTRATOR

PASSWORD .................................................168

...... 168

PROGRAMMING AN ADMINISTRATOR PASSWORD

SYSTEM SETTINGS LIST USING THE SYSTEM SETTINGS

● Change Admin PW .......................................176

● Default Settings.............................................176

● Network.........................................................176

● User Control..................................................178

● Device Control ..............................................179

● Registration Adjustment................................179

● Energy Save .................................................180

● List Print ........................................................181

● AutoColourCalib............................................181

● Security Settings ...........................................182

● Copier ...........................................................182

● Printer ...........................................................183

● Fax ................................................................183

● Scanner.........................................................189

................................................... 169

.............................. 170

.................. 175

ABOUT THE WEB PAGES

● HOW TO ACCESS THE WEB PAGE .......... 190

ABOUT THE WEB PAGES (FOR USERS)

............................ 190

.... 191

CONFIGURING THE PRINTER CONDITION SETTINGS

● HOW TO CONFIGURE THE SETTINGS..... 192

● PRINTER CONDITION SETTING MENU .... 193

● PRINTER CONDITION SETTINGS ............. 193

...................................................... 192

CONFIGURING THE SCANNER CONDITION SETTINGS

● STORING DESTINATIONS ......................... 195

● BASIC SETTINGS FOR NETWORK SCAN

...................................................... 195

(FOR THE ADMINISTRATOR) .................... 201

ABOUT THE WEB PAGES (FOR THE ADMINISTRATOR)

......................................... 202

CONFIGURING SMTP, DNS AND LDAP SERVER SETTINGS

...................................... 203

PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ([Passwords])

ADMINISTRATOR SETTINGS

● CONFIGURING A SETTING IN THE

ADMINISTRATOR SETTINGS .................... 205

● ADMINISTRATOR SETTINGS .................... 205

............... 204

....................... 205

E-MAIL STATUS AND E-MAIL ALERT SETTINGS

● INFORMATION SETUP............................... 206

● SMTP SETUP .............................................. 206

● STATUS MESSAGE SETUP ....................... 207

● ALERTS MESSAGE SETUP ....................... 207

...................................................... 206

TRADEMARK ACKNOWLEDGMENTS

......... 209

Page 7

USING THE MANUAL

This machine has been designed to provide convenient copying features in a minimum amount of office space and with maximum operational ease. To get full use of all machine features, be sure to familiarise yourself with this manual and the machine. For quick reference during machine use, SHARP recommends printing out this manual and keep it in a handy location.

ABOUT THE MANUALS

The manuals for the machine are as follows:

Start Guide

This manual explains:

• Specifications

• Cautions for using the machine in safety

Operation Guide (on the accessory CD-ROM)

This manual explains: How to use the machine and what to do if trouble occurs.

Software Setup Guide (on the accessory CD-ROM)

This manual explains: How to install software to operate the machine from your computer.

CONVENTIONS USED IN THIS MANUAL

The icons in the manuals indicate the following types of information:

Warning

Caution

Note

Warns the user that injury may result if the contents of the warning are not properly followed.

Cautions the user that damage to the machine or one of its components may result if the contents of the caution are not properly followed.

Notes provide information relevant to the machine regarding specifications, functions, performance, operation and such, that may be useful to the user.

Page 8

DIFFERENCES BETWEEN MODELS

This manual covers the following models.

Model Copy Speed Wireless LAN FAX Function Document Feeder

MX-C300W

MX-C300WE

MX-C250F

MX-C250FE

MX-C250E 25CPM MX-C300E 30CPM 2-sided

AB series (metric) and inch series references

Both specifications are quoted where applicable. For example: Page 4: A4 and B5 (8-1/2" x 11" and 5-1/2" x 8-1/2") Start Guide: 50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, 200% (50%, 64%, 77%, 95%, 100%, 121%, 129%,

141%, 200%) Although AB series size indications are shown on the operation panel of this manual, inch series indications are displayed on the inch series machines.

30CPM Yes

25CPM

Yes

2-sided

1-sided

Page 9

This chapter contains basic information that should be read before using the machine.

PART NAMES AND FUNCTIONS

BEFORE USING THE MACHINE

(17)

(1)

(2) (3) (4)

(5) (4)

(6) (7)

(1) Document glass

Place an original that you wish to scan face down here. (p.27)

(2) Power switch

Press to turn the machine power on and off.

(3) Centre tray extensions

When you eject the paper of A4 size or more, you can use open to the outside.

(4) Handles

Use to move the machine. When attaching tray 2, use the handle at the bottom.

Note

(5) Centre tray

Copies and printed pages are output to this tray.

(6) Tray 1

Tray 1 can hold approximately 250 sheets of copy paper (80 types, sizes, and weights, refer to "PAPER" (p.16).

(7) Tray 2 (Option)

Tray 2 can hold approximately 500 sheets of copy paper (80 types, sizes, and weights, refer to "PAPER" (p.16).

(8) Operation panel

Contains operation keys and indicator lights.

(9) USB 2.0 port (Type A)

This is used to connect a USB device such as USB memory to the machine.

The main unit is extremely heavy, and thus two

people are required to do the work. When lifting

the main unit, grasp the handles on each side firm

/m2 (21 lbs.)). For restrictions on paper

(8) (9)

(10)

(11) (12)

(13)

(14)

(10) Front cover

Open to replace the toner cartridge etc.

(11) Side cover handle

Pull to open the side cover.

(12) Side cover

Open to remove misfed paper.

(13) Bypass tray guides

Adjust to the width of the paper when using the bypass tray.

(14) Bypass tray

Special paper (heavy paper or transparency film) can be fed from the bypass tray.

(15) Extension phone socket

The line from an extension phone can be connected to this socket to use the telephone function.

(16) Telephone line socket

When the fax function of the machine is used, the telephone line is connected to this socket.

(17) USB 2.0 port (Type B)

Connect to your computer to this port to use the printer function.

(18) LAN connector

Connect the LAN cable to this connector when the machine is used on a network.

(19) Bypass tray extension

Open this tray when loading paper in the bypass tray.

(15) (16)

(18)

(19)

(4)

Page 10

BEFORE USING THE MACHINE

(24)

(25) (26)

(27)

(30)

(29)

(33)

(22)

(20)

(23)

(28)

(21)

(32)

(31)

(20) Toner cartridge (Y/M/C/Bk)

Contains toner. When the toner runs out in a cartridge, the cartridge of the colour that ran out must be replaced.

(21) Document feeder tray

Place the original(s) that you wish to scan face up here.

(22) Toner collection container

This collects excess toner that remains after printing.

(23) Feeding roller cover

Open to remove misfed originals.

(24) Original guides

Adjust to the size of the originals.

(25) Feeding roller tray

Open to place the originals.

(26) Extension tray

Open this when you scan a long original.

(27) Exit area

Originals exit the machine here after copying/scanning when the document feeder is used.

(28) Fusing unit paper guide

Open to remove misfed paper.

(29) Peep Hole

Use the peep hole (see the illustration at right) to check the position of the original.

(Models with the one-sided scanning function only)

(30) Fusing unit release levers

Push down these levers to release the pressure when removing misfed paper from inside the fusing area or when feeding an envelope from the bypass tray.

• The fusing unit is hot. Do not touch

Warning

the fusing unit when removing misfed paper. Doing so may cause a burn or injury.

• When pushing down the levers, pinch the levers with your thumb and index finger while pushing down slowly. If you push the levers strongly, the levers may hit your fingers.

(31) Roller rotating knob

Rotate to remove misfed paper.

(32) Paper tray right side cover

Open this to remove a paper misfeed in trays.

(33) Duplex conveyor cover

Open this cover to remove a misfeed.

Note

Do not to block the exhaust slots of the machine by placing something in front of them or setting the machine closely attached to the wall.

Page 11

OPERATION PANEL

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

BEFORE USING THE MACHINE

(1) Display

Shows various messages. (p.13, 81, 125)

(2) [FAX] key

Press to select fax mode.

(3)

[PROGRAM 1 / PROGRAM 2] key ( )

Press to use the scanner settings already stored. (p.134)

(4) [SCAN] key / indicator ( )

Press to select scan mode.

(5) [ZOOM] key ( )

Press to select a reduction or enlargement copy ratio. (p.29)

(6) [COPY] key

Press to select copy mode.

(7) [ID CARD COPY] key ( )

Enable ID Card Copy.

(8) Arrow keys

Press to move the highlighting (which indicates that an item is selected) in the display.

(9) [OK] key

Press to enter the selected setting.

/ indicator

()

(14) (15)(16)

(10) [EXPOSURE] key ( )

(11) [ENERGY SAVE] key

(12) [BACK] key ( )

(13) [SPECIAL FUNCTION] key ( )

(14) [C] key

(15) [ADDRESS] key ( )

(16) [DUPLEX] key ( )

Use to select the exposure mode. (p.28)

/ indicator

Press to enter the energy save mode.

Press to return the display to the previous screen.

Press to select special functions.

Press to clear the set number of copies or stop a copy run.

Used to search for address, numbers and other contact information stored for auto dialling. (p.87)

Select the duplex copy/fax/scan mode.

()

Page 12

BEFORE USING THE MACHINE

(17) (18) (19) (20) (21) (22) (23)

(24) (25) (26) (27) (29) (30)(28)

(17) [COMM. SETTING] key ( )

This is used to switch between memory transmission and direct transmission, and to switch between automatic reception and manual reception. (p.89)

(18) [SPEED] key ( )

This is used to dial by Speed dialling. (p.83)

(19) [FAX STATUS] key ( )

This is used to cancel a fax transmission or a stored fax transmission. (p.93)

(20) [SPEAKER] key ( )

This is used to dial without lifting an extension phone connected to the machine. (p.83)

(21) [REDIAL/PAUSE] key ( )

This is used to redial the last number dialled, and enter a pause when entering a fax number. (p.83, p.85)

(22) [COLOUR START] key

Press this key to copy or scan an original in colour. This key cannot be used for fax.

(23) [BLACK & WHITE START] key

Press this key to copy or scan an original in black and white. This key is also used to send a fax in fax mode.

(24) [LOGOUT] key ( )

Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pulse dial line.

/ indicator

(25) Numeric keys

Enter characters/numbers.

(26) [READ-END] key ( )

When copying in sort mode from the document glass, press this key when you have finished scanning the original pages and are ready to start copying.

(27) [CA] key

Clears all selected settings and returns the machine to the default settings. (p.15)

(28) [STOP] key ( )

Press this key to stop a copy job or scanning of an original.

(29) FAX mode indicators ( )

• LINE indicator () Lights up when a fax is being sent or received.

• DATA indicator () Blinks when a fax cannot be printed because

there is no paper or otherwise. Lights steadily when there is an unsent fax.

(30) Printer mode indicators ( )

• ONLINE indicator () Print data can be received when this lamp is lit.

• DATA indicator () Blinks when print data is being received. Lights

steadily during printing.

Note

The content of the operation panel varies by model.

Page 13

BEFORE USING THE MACHINE

DISPLAY

This section explains how to use the display.

LEFT MENU AND RIGHT MENU

The display on the machine has a right menu containing frequently used settings and a left menu for display of the settings and setting screens of each function.

Left Menu (Example: Copy mode)

(1)

(3)

(4)

(5)

(1) Message display

Messages are displayed regarding machine status and operation.

(2) Special function icon display

Icons of enabled special functions will appear.

1-sided to 2-sided

2-sided to 2-sided copy (

Models with the two-sided scanning function only

2-sided to 1-sided copy (

Models with the two-sided scanning function only

Sort function

RGB Adjust

Suppress BG

2 in 1 copy

4 in 1 copy

copy

Left Menu Right Menu

(6)(2)

(3) Paper size display

Displays the selected paper size.

(4) Exposure display

Indicates the selected exposure mode.

(5) Copy ratio display

Displays the copy ratio for reduction or enlargement.

(6) Original size display

)

When the original size is specified in "Original Size" in the right menu, this shows the specified size.

The following icons appear when the original is placed.

None: Document Glass

: Automatic document feeder (one-sided

: Automatic document feeder (two-sided

scanning)

scanning) (Models with the two-sided scanning function)

Card shot

ID card copy

Sharpness

Page 14

Right Menu

(7) (8)

(9)

BEFORE USING THE MACHINE

(7) Connection status display

(

Models with the wireless LAN function only

Displayed when wireless LAN is on.

Wireless infrastructure mode: Connecting

Wireless infrastructure mode: Not connected

Wired + wireless access point mode: With handset connected

Wired + wireless access point mode: Without handset connected

Connection failure of wireless LAN device inside machine

(8) Number of copies display

Shows the number of copies set.

(9) Function display

Shows the basic functions of each mode.

)

HOW TO USE THE DISPLAY

Selecting an item with the direction keys (up/down)

Use the up/down direction keys (indicated in this manual by [ ] [ ]) to move to and select (highlight) a setting item in the selection screen. Press the [OK] key to display the screen of the selected setting item. Press [OK] in the setting screen to save your settings.

The [ ] [ ] icons appear in the selection screen of settings that use the up/down direction keys.

Selecting an item with the direction keys (left/right)

The left/right direction keys (indicated in this manual by [ ] [ ]) are used to set the exposure and numbers in setting screens. Press the [OK] key to save your settings.

The [ ] [ ] icons appear in setting screens that use the left/right direction keys.

Use the [BACK] key ( ) to return to the previous setting screen.

Page 15

POWER ON AND OFF

The power switch is located on the left side of the machine.

BEFORE USING THE MACHINE

POWER ON

Turn the power switch to the "ON" position.

POWER OFF

Make sure that the machine is not in operation and then turn the power switch to the "OFF" position.

Note

While the machine is warming up, the message "Warming Up" will appear in the message display.

• The machine reverts to the initial settings when it is first turned on, when the [CA] key is pressed, or when no keys are pressed for the preset "Auto clear" time following the end of a copy job. When the machine reverts to the initial settings, all settings and functions selected to that point are cancelled. The "Auto clear" time can be changed in the system settings. (p.179)

• The machine is initially set to automatically enter power save mode if not used for copying or printing, for a preset period of time. This setting can be changed in the system settings. (p.180)

• Before using fax mode, read the following sections and then turn on the power. "TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE" (p.79) "POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" (p.80)

If the power switch is turned off while the machine is in operation, a misfeed may occur and the job that was in progress will be cancelled.

POWER SAVE MODES

The machine has two power save modes to reduce overall power consumption thereby reducing the cost of operation. In addition, these modes conserve natural resources and help reduce environmental pollution. The two power save modes are "Preheat mode" and "Auto power shut-off mode".

Preheat mode

This function automatically switches the machine to a low power consumption state if the duration of time set in the system settings elapses without the machine being used when the power is on. In preheat mode the display turns off. Normal operation automatically resumes when a key on the operation panel is pressed, an original is placed, or a print job or fax is received.

Auto power shut-off mode

This function automatically switches the machine to a state that consumes even less power than preheat mode if the duration of time set in the system settings elapses without the machine being used when the power is on. During auto power shut-off, only the [ENERGY SAVE] indicator ( ) blinks. To restore the machine to normal operation, press the [ENERGY SAVE] key ( ). Normal operation also resumes automatically when a print job or fax is received or scanning is begun from a computer. While auto power shut-off is in effect, pressing a key other than the [ENERGY SAVE] key ( ) will have no effect.

Note

The preheat activation time and the "Auto power shut-off timer" can be changed using system settings.

DEFAULT SETTINGS

The machine is set at the factory to return all settings to the default settings one minute after a copy job is finished (auto clear function) or when the [CA] key is pressed. When the settings return to the default settings, any functions that were selected are cancelled. The auto clear time can be changed in the system settings. In the default state the display shown below appears. The default state of

the display may vary depending on settings in the system settings.

(p.179)

Page 16

BEFORE USING THE MACHINE

LOADING PAPER

The message "TRAY< >:Add paper." will be displayed when there is no copy paper in the selected paper tray. (< > is the tray number.) Load paper in the indicated paper tray.

PAPER

For best results, use only SHARP recommended paper.

Paper tray type Paper type Size Weight Capacity

Tray 1 Tray 2 (Option)

Bypass tray Plain paper

Plain paper Recycled paper Colour Letter head Pre-printed Pre-punched

Recycled paper Colour Letter head Pre-printed Pre-punched

Labels 106 g/m Transparency film 10 sheets Heavy paper 20 sheets Glossy Paper 1 sheet Envelopes

Custom Horizontal: 140 to 356 mm

A4, B5, A5, 16K, 8-1/2" x 11", 5-1/2" x 8-1/2", 7-1/4" x 10-1/2"

A4, B5, A5, A6, 16K, 8-1/2" x 11", 5-1/2" x 8-1/2", 7-1/4" x 10-1/2", 8-1/2" x 14", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 13"

International DL (110 mm x 220 mm) International C5 (162 mm x 229 mm) Monarch (98 mm x 191 mm) Commercial 10 (105 mm x 241 mm)

(5-1/2" to 14")

Vertical: 90 to 216 mm

(3-5/8" to 8-1/2")

60 g/m (16 lbs. to 28 lbs.)

55 g/m (13 lbs. to 28 lbs.)

(28 lbs. to 80 lbs.)

to 105 g/m

to 220 g/m

250 sheets 500 sheets

50 sheets

1 sheet

10 sheets

*1 The number of sheets of the paper which can be set changes with the weight of a paper. The paper must not be

higher than the indicator line.

*2 When feeding an envelope, push down the fusing unit release levers to release the pressure. "Loading the

bypass tray" (p.20)

PLAIN PAPER, SPECIAL MEDIA

Plain paper that can be used

• SHARP standard plain paper (80 g/m2 (21 lbs.)). For paper specifications, see the specifications in the Start Guide.

• Plain paper other than SHARP standard paper (60 g/m Recycled paper, coloured paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.

* The "g/m

" (lbs.) units used in these explanations indicate the weight of the paper.

to 105 g/m2 (16 lbs. to 28 lbs.))

Page 17

BEFORE USING THE MACHINE

PRINT SIDE FACE UP OR FACE DOWN

Paper is loaded with the print side face up or face down depending on the paper type and tray. The loading orientation of punched paper, letterhead paper, and pre-printed paper differs from that of other paper. For details, see "Example: Placement orientations of punched paper, letter head paper, and pre-printed paper" (p.17).

Trays 1 to 2

Load the paper with the print side face up. However, if the paper type is "Pre-Punched", "Letter Head" or "Pre-Printed", load the paper with the print side face down.

Bypass tray

Load the paper with the print side face down. However, if the paper type is "Pre-Punched", "Letter Head" or "Pre-Printed", load the paper with the print side face up.

Example: Placement orientations of punched paper, letter head paper, and pre-printed paper

Document feeder tray Original glass

Tray 1 to 2

Bypass tray

Pre-punched (Left binding) Letter head Pre-printed

ABC

-1-

Load the paper print side down with the punch holes to the front and the top edge to the right.

Load the paper print side up with the punch holes to the front and the top edge to the left.

ABC

Load the paper print side down with the letter head (top edge) to the right.

ABC

Load the paper print side up with the letter head (top edge) to the left.

Load the paper print side (pre-printed side) down with the top edge to the right.

Load the paper print side (pre-printed side) up with the top edge to the left.

-1-

Page 18

Paper that cannot be used

• Special media for inkjet printers (fine paper, glossy paper, glossy film, etc.)

• Carbon paper or thermal paper

• Pasted paper

• Paper with clips

• Paper with fold marks

• Torn paper

• Oil-feed transparency film

• Thin paper less than 55 g/m

• Paper that is 220 g/m

(13 lbs.)

(80 lbs. index) or heavier

Non-recommended paper

BEFORE USING THE MACHINE

• Irregularly shaped paper

• Stapled paper

• Damp paper

• Curled paper

• Paper on which either the print side or the reverse side has been printed on by another printer or multifunction device.

• Paper with a wave-like pattern due to moisture absorption

• Iron-on transfer paper

• Japanese paper

• Various types of plain paper and special media are sold. Some types cannot be used with the machine. Contact

Note

your dealer or nearest authorised service representative for advice on using these types of paper.

• The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.

• The use of non-recommended or prohibited paper may result in skewed feeding, misfeeds, poor toner fusing (the toner does not adhere to the paper well and can be rubbed off), or machine failure.

• The use of non-recommended paper may result in misfeeds or poor image quality. Before using non-recommended paper, check if printing can be performed properly.

• Perforated paper

Paper that can be used for automatic 2-sided printing

Paper used for automatic duplex printing must meet the following conditions. Paper type: Plain paper (special paper cannot be used.) Paper size: Standard sizes (A4, B5, A5, 16K, 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11") Paper weight: 60 g/m

to 105 g/m2 (16 lbs. to 28 lbs.)

Special papers

Follow these guidelines when using special papers.

• Use SHARP recommended transparency film and label sheets. Using other than SHARP recommended paper may result in misfeeds or smudges on the output. If other than SHARP recommended media must be used, feed each sheet one at a time using the bypass tray (do not attempt continuous copying or printing).

• There are many varieties of special paper available on the market, and some cannot be used with this machine. Before using special paper, contact your authorised service representative.

• Before using other than SHARP recommended paper, make a test copy to see if the paper is suitable.

Page 19

BEFORE USING THE MACHINE

LOADING PAPER

Make sure that the machine is not copying or printing, and then follow these steps to load paper.

Loading the paper tray

Gently lift and pull out the paper tray until it stops.

Push the pressure plate down, and adjust the plates in the tray to the length and width

of the paper.

(2)

Plate B

Load paper into the tray.

Gently push the paper tray into the machine.

(1)

(2)

Plate A

Line on the guide

Roller

Protrusion

(1) Push the centre of the pressure plate down until it locks into place. (2) The plate A and B are slide-type guides. Grasp the locking knob on

the guide and slide the guides until the width that the paper can be loaded properly.

• Open the package of the paper and load it without fanning the paper.

• Make sure the stack of paper is straight before loading it.

• After loading the paper, close the guides to the paper width not to leave the gap from the guides.

Note

Push the tray in completely.

Note

• Do not load paper higher than the line on the guide (up to 250 sheets).

• Do not add paper to the loaded paper. It may cause multiple feed of

•

• If you loaded a different size of paper than was loaded previously in

• When misfeed occurs, rotate the paper 180 degrees and reload it.

• Straighten curled paper before using it.

paper. The loaded paper should not go higher than the protrusion of the plate A.

the tray, go to "CHANGING THE PAPER SIZE SETTING OF A TRAY" (p.22).

Page 20

Loading the bypass tray

To feed an envelope, first press down the fixing unit release levers (2 places) to release the pressure, and then follow the steps below.

Unfold the bypass tray.

BEFORE USING THE MACHINE

Open out the bypass tray extension.

Push the centre of the pressure plate down until it locks into place.

Set the paper guides to the copy paper width.

Insert the paper (print face down) all the way into the bypass tray.

To prevent a misfeed, verify once more that the paper guides are adjusted to the width of the paper.

Warning

Note

After feeding an envelope, be sure to press up and return the fixing unit release levers (2 places) to their original positions.

If you loaded paper in the bypass tray, press the [SPECIAL FUNCTION] key () and select "Paper Select" to select the bypass tray.

Page 21

BEFORE USING THE MACHINE

Important points when inserting paper in the bypass tray

• Up to 50 sheets of standard copy paper can be set in the bypass tray.

• Be sure to place A6, B6 or 5-1/2" x 8-1/2" size paper or envelopes horizontally as shown in the following diagram. (When using the printer: Same as the direction for the A4 size paper, etc)

Available

• When loading envelopes, make sure that they are straight and flat and do not have loosely glued construction flaps (not the closure flap).

• Special papers except SHARP recommended transparency film, labels, and envelopes must be fed one sheet at a time through the bypass tray.

• When adding paper, first remove any paper remaining in the tray, combine it with the paper to be added and then reload as a single stack. The paper to be added must be the same size and type as the paper already in the tray.

• Use SHARP-recommended transparency film.

• Do not use paper that is smaller than the original. This may cause smudges or unclean images.

• Do not use paper that has already been printed on by a laser printer or plain paper fax machine. This may cause smudges or unclean images.

Not

available

Important points when using envelopes

Envelopes that cannot be used

Do not use the following envelopes. Envelopes misfeed, and smudges may result.

• Envelopes with metal clasps, plastic hooks, or ribbon hooks

• Envelopes closed with string

• Envelopes with windows or backing

• Envelopes with an uneven front surface due to embossing

• Double-layer envelopes

• Envelopes with an adhesive for sealing

• Hand-made envelopes

• Envelopes with air inside

• Envelopes with creases, fold marks, torn or damaged envelopes

• Envelopes with an incorrectly aligned corner gluing position on the back cannot be used as creasing may result.

Can be used

Cannot be used

Print quality on envelopes

• Print quality is not guaranteed in the area 10 mm (13/32") around the edges of the envelope.

• Print quality is not guaranteed on parts of envelopes where there is a large step-like change of thickness, such as on four-layer parts or parts less than three layers.

• Print quality is not guaranteed on envelopes with adhesive for sealing.

Page 22

BEFORE USING THE MACHINE

Inserting transparency film

• Use SHARP-recommended transparency film.

• Do not touch the print side of transparency film.

• When loading multiple sheets of transparency film in the bypass tray, be sure to fan the sheets several times before loading.

• When printing on transparency film, be sure to remove each sheet as it exits the machine. Allowing sheets to stack in the output tray may result in curling.

TRAY SETTINGS

These programs are used to change the paper size setting of a tray, and auto tray switching.

CHANGING THE PAPER SIZE SETTING OF A TRAY

If the size of the loaded paper is different from the size shown in the display, follow the steps below to change the paper size setting of the tray. The paper size setting cannot be changed during copying, printing, fax printing (when the fax option is installed), or when a misfeed has occurred. However, if the machine is out of paper or out of toner, the paper size setting can be changed during copying, printing, and fax printing. See

"PAPER" (p.16)

paper trays. Press the [SPECIAL FUNCTION] key (), and press the [ ] or [ ] key to select "Paper Size Set".

for information on the specifications for the types and sizes of paper that can be loaded in the

Press the [ ] or [ ] key to select the paper tray for which the paper size is being changed. Press the [ ] key to select the paper size. Press the [OK] key.

Note

: Shows tray "1". : Shows tray "2". : Shows Bypass tray.

For the paper trays and tray numbers,

see "PAPER" (p.16).

DISABLING (ENABLING) AUTO TRAY SWITCHING

When auto tray switching is enabled and paper runs out during copying or printing, the job will continue using paper from a different tray if that tray has the same size of paper in the same type. (This function does not operate when using the bypass tray or when a fax is being printed.) This function has been enabled at the factory. If you prefer to disable the function, follow the steps below. Press the [SPECIAL FUNCTION] key (), select "Paper Size", and press the [ ] key repeatedly until "Auto Tray Switching" appears.

To re-enable auto tray switching, press the [OK] key that a checkmark appears.

Page 23

BEFORE USING THE MACHINE

CHANGING THE PAPER TYPE OF A TRAY

To change the paper type setting for a tray, follow the steps below. Press the [SPECIAL FUNCTION] key ( ), select "Paper Type", select the tray with the [ ] or [ ] key, and press the [OK] key. Select the desired paper type and press the [OK] key.

See

"PAPER" (p.16)

paper trays.

for information on the specifications for the types and sizes of paper that can be loaded in the

USER AUTHENTICATION MODE

When user authentication mode is enabled, a count is kept of the pages printed by each account. The page counts can be viewed in the display. Users that can transmit faxes (up to 30) can be established and transmission time and other information can be tracked for each account. The Acc. Usage List (p.181) can be printed out which shows the time used for transmission and pages transmitted by each account. This function is enabled in the system settings. ("User Registration" (p.178))

Up to 30 can be stored.

USING USER AUTHENTICATION MODE

When user authentication mode is turned on, the account number entry screen is displayed. Enter your account number (five-digit identification number) as explained below before performing a copy, fax, or scan operation.

Enter your account number (five digits) with the numeric keys.

As the account number is entered, the hyphens (-) change to asterisks ( ). If you enter an incorrect digit, press [C] key and re-enter the correct digit.

When the copy job is finished, press the [LOGOUT] key ().

Note

• When a valid account number is entered, the current count of the account will appear in the message display of the base screen. After 6 seconds (factory default setting), the base screen appears. (p.15)

* In copy mode, the number of sheets remaining until the limit is

reached is also shown if "Function Limit Setting" (p.178) is enabled in the system settings.

• If you enter a user number for copy mode has also been programmed for fax mode, you can change to fax mode after completing the copy operation and continue with the fax operation without re-entering your user number. If you enter a user number for copy mode that has not been programmed for fax mode, enter your user number for fax mode after you press the [FAX] key

• If an invalid account number is entered in step 1, the account number entry screen reappears.

•

When

"A Warning when Login Fails" (p.178)

and operation will not be permitted for 1 minute if an invalid account number is entered 3 times in a row.

() to change to fax mode.

in the system settings is enabled, a warning message will appear

Page 24

BEFORE USING THE MACHINE

ENTERING CHARACTERS

This section explains how to enter and edit characters for names of rapid dial numbers, Speed Dial numbers, and group keys, as well as account names, program names, and search characters for the address list.

CHARACTERS THAT CAN BE ENTERED

Characters that can be entered for names

The following characters can be entered:

• Up to 36 characters can be entered for a name. However, up to 18 characters can be entered for an account name or sender's name.

• Upper case alphabet, lower case alphabet, numbers, special characters, symbols.

Characters that can be used for search characters

The following characters can be used:

• Up to 10 characters can be entered for search characters.

• Upper case alphabet, lower case alphabet, numbers, special characters.

•

Note

Search characters are normally the first 10 characters of the name entered for a destination.

•

Search characters are used when storing and using auto dial keys and numbers.

•

When a destination name includes a symbol, the symbol cannot be stored as a search character.

•

Search characters can be edited.

Page 25

BEFORE USING THE MACHINE

Characters are entered by pressing the numeric keys on the operation panel. The letters entered with each numeric key are shown below.

Characters that can be entered

Characters that can be entered for

Key

names

1 1 Space - 1 Space 2 A B C 2 a b c A B C 2 a b c 3 D E F 3 d e f D E F 3 d e f 4 G H I 4 g h i G H I 4 g h i 5 J K L 5 j k l J K L 5 j k l 6 M N O 6 m n o M N O 6 m n o 7 P Q R S 7 p q r s P Q R S 7 p q r s 8 T U V 8 t u v T U V 8 t u v 9 W X Y Z 9 w x y z W X Y Z 9 w x y z

*}{][?>=;:,+)('&%$"!/_-.@#

00 0

Characters that can be used for search characters

Note

Use to enter special characters. Use to enter special characters.

To enter two characters in succession that require the same key, press the [ ] key to move the cursor after entering the first character. Example: Entering "ab" (when directly entering an e-mail address)

Press the [2] key once, press the [ ] key once to move the cursor, and then press the [2] key twice.

Page 26

COPY FUNCTIONS

This chapter explains how to use the copy functions.

NORMAL COPYING

This section explains how to make a regular copy. If "User authentication" has been enabled (p.178), enter your 5-digit account number.

Make sure that the operation panel shows the copy screen.

If the machine is not in copy mode, press the [COPY] key ( ).

Place the original on the document glass or in the automatic document feeder.

To place the original, see "Place the original on the document glass." (p.27)" or "Place the original in the automatic document feeder." (p.27). To specify the original size, see "SELECTING THE ORIGINAL SIZE" (p.29).

Set copy settings for each function as needed.

For the functions and settings, see "MAKING A COPY DARKER OR LIGHTER" (p.28) to page "WHITENING FAINT COLOURS IN COPIES (Suppress Background)" (p.36).

Enter the number of copies with the numeric keys.

To make a colour copy, press the [COLOUR START] key. To make a black & white

copy, press the [BLACK & WHITE START] key.

Note

• About one minute after copying ends, "Auto Clear" (p.179) activates and restores the copy settings to the default settings. The setting for "Auto clear" can be changed in the system settings.

• When selecting settings for copying, press the [CA] key if you need to cancel the settings.

• To stop copying in the middle of a run, press the [STOP] key ( ). If you find it difficult to remove the original from the document feeder tray, open the feeding roller cover before removing the original. If you pull out the original without opening the feeding roller cover, the original may become dirty.

Page 27

PLACING THE ORIGINAL

COPY FUNCTIONS

Place the original on the document glass.

Open the document feeder and place the original face down on the document glass.

A5 (5-1/2" x 8-1/2") B5 A4 (8-1/2" x 11")

Align the upper left-hand corner of the original with the tip of the mark. * An original up to A4 (8-1/2" x 11") can be placed

on the document glass.

Copying books or originals with folds or creases

Press down on the document feeder while copying as shown. If the document feeder is not completely closed, shadows may appear on the copy or it may be fuzzy. Straighten originals with folds or creases well before placing.

• Close the automatic document feeder

Note

slowly. Abruptly closing the automatic document feeder may damage it.

• Take care that your fingers are not pinched when closing the automatic document feeder.

• Do not press hard on the automatic document feeder. This may cause failure.

Place the original in the automatic document feeder.

Open the extension tray in the original exit, and open the original feeder tray.

Models with the one-sided scanning function

Set the originals face up in the document feeder tray.

Peep hole

Use the peep hole (see the illustration at right) to check the position of the original. There is an original top edge mark in the peep hole. Align the top edge of the original with this mark.

Originals that can be used in the document feeder

Originals that are A5 to A4 (5-1/2" x 8-1/2" to 8-1/2" x 14") and 50 g/m can be used. A maximum of 50 pages can be placed at once.

• Models with the two-sided scanning function

A maximum of 50 page can be placed at once

• Models with the one-sided scanning function

A maximum of 35 page can be placed at once

Note

to 105 g/m2 (15 lbs. to 24 lbs.)

• Make sure that there are no paper clips or staples on the original.

• Straighten curled originals before placing them in the document feeder tray. Curled original may cause misfeeds.

• When you set multiple sheets of thick original, if the original is not fed, reduce the number of the set originals.

Originals that cannot be used in the document feeder

The following originals cannot be used. These may cause misfeeds or smudging and unclear images.

• Transparencies, tracing paper, other transparent or translucent paper, and photographs.

• Carbon paper, thermal paper.

• Originals that are creased, folded, or torn.

• Glued originals, cut-out originals.

• Original with filing holes other than 2 holes, 3 holes, 4 holes, or 4-hole wide.

•

Originals printed using an ink ribbon (thermal transfer printing), originals on thermal transfer paper.

Original Guides

Adjust the original guides to the size of the original(s). Set the original(s) face up in the feeding roller tray.

Page 28

COPY FUNCTIONS

Note

• Specify the original size after placing the original. (p.29)

• Do not place originals of different sizes together in the document feeder tray. This may cause misfeeds.

• The following icons appear when the original is placed. None: Document Glass

: Automatic document feeder (one-sided scanning). : Automatic document feeder (two-sided scanning) (Models with the two-sided scanning function)

MAKING A COPY DARKER OR LIGHTER

Press the [EXPOSURE] key () on the operation panel to display the copy exposure screen.

The copy exposure can be adjusted as needed to the original. Three exposure modes are available: "Text", "Text/Print Photo" and "Photo". Depending on the settings, set "Auto" or one of five levels for the exposure. Select the original type with the [ ][ ]keys, adjust the exposure if needed with the [ ][ ] keys, and press the [OK] key.

SELECTING THE TRAY

When you want to use the paper in the bypass tray, or tray 2 is installed and you want to change the tray that is used, select "Paper" in the right menu of the base screen of copy mode and press the [OK] key. The tray changes each time you press the [OK] key.

SETTING THE NUMBER OF COPIES

Press the numeric keys to set the number of copies.

The set number of copies appears in the display. A maximum of 999 copies (factory default setting) can be set.

Note

• If you enter the wrong number, press the [C] key and enter the correct number.

• The limit for the number of copies can be changed in the system settings. (p.183)

Page 29

COPY FUNCTIONS

SELECTING THE ORIGINAL SIZE

When you want to change the original size, select "Original Size" on the right menu and press the [OK] key.

Select AB or inch with the [ ][ ] keys, and select the size with the [ ][ ] keys. Press the [OK] key. You will return to the base copy screen.

USING THE BYPASS TRAY TO COPY A SPECIAL SIZE ORIGINAL

Select "Original Size" in the right menu of the base screen of copy mode and press the [OK] key.

Select "Size Input" in the original size selection screen and press the [OK] key to display the size entry (mm) screen.

Select "X" (width) with the [ ] or [ ] key and enter the width with the [ ] or [ ] key, then do the same for the length (Y), and press the [OK] key.

REDUCING OR ENLARGING A COPY

Place the original, and press the [ZOOM] key ( ) on the operation panel to change to the ratio selection screen.

Specifying a ratio from 25% to 400%: Preset ratios/zoom. (When the document feeder is being used, the zoom copy ratio range is 25% to 200%.) Select the ratio with the [ ][ ] keys. You can fine adjust with the [ ][ ] keys (increments of 1%). Press the [OK] key to enter the ratio.

Page 30

COPY FUNCTIONS

AUTOMATIC DUPLEX COPYING

Two originals placed on the document glass can be copied onto each side of a single sheet of paper. In addition, a document feeder (Models with the two-sided scanning function) can be used to copy two originals onto one sheet of paper, or one duplex original onto two sheets of paper, or one duplex original onto each side of one sheet of paper. This function is convenient for making copies for identification purposes and helps save paper.

Original → Paper Usable paper

One-sided original

→ Two sides

Document

glass

Document

feeder

(Models with

the one-sided

scanning function)

Document

feeder

(Models with

the two-sided

scanning function)

To change to the 2-sided copy screen, press the [DUPLEX] key () on the operation panel with the base screen of copy mode displayed.

One-sided original

→ Two sides

One-sided original

Duplex original

→ Two sides

Duplex original

→ One side

A4, B5, A5 (8-1/2" x 11", 5-1/2" x 8-1/2")

A4, B5, A5 (8-1/2" x 14", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 13", 8-1/2" x 11", 5-1/2" x 8-1/2")

Note

Select "1 to 2", "2 to 2", or "2 to 1" with the [ ][ ] keys and press the [OK] key. When scanning the original on the document glass, press the [START] key after scanning the front side, turn the original over on the glass, and press the [COLOUR START] key or [BLACK & WHITE START] key. Duplex copying starts.

To change the orientation of the copy image on the front and back sides of the paper, set "Binding Change" to "On" with the [ ][ ] keys.

There are restrictions on the paper that can be used for automatic duplex copying. See "Paper that can be used for automatic 2-sided printing" (p.18).

portrait original

Orientation of the placed original

Normal automatic duplex copying

The top and bottom of the images on the front and back are reversed.

If the orientation of duplex copying is changed

The top and bottom of the images on the front and back are the same.

Page 31

COPY FUNCTIONS

CONVENIENT COPY FUNCTIONS

This section explains major convenient copy functions.

SORT COPY

● Copies of multiple original pages can be sorted into sets. (Sort)

● Copies of multiple original pages can be grouped by page. (No Sort)

No SortSort

When the document glass is used, "No Sort" is automatically selected. When the automatic document feeder is used, "Sort" is automatically selected. To change the sort setting manually, select "Sort" in the right menu of the base screen of copy mode and press the [OK] key. Select "No Sort" or "Sort" with the [ ] [ ] keys and press the [OK] key.

• If the memory becomes full while the originals are being scanned, "Memory is full." will appear in the display.

Note

To start copying the originals that have been scanned to that point, press the [COLOUR START] key or [BLACK & WHITE START]. To cancel the copy job, press the [CA] key.

• The auto select setting for the sort function of the automatic document feeder can be changed in "Sort Auto Select" in the system settings (p.183).

Page 32

ID CARD COPY

You can copy the front and back sides of ID card onto a page through this function. The layout of the ID card copy, set the "ID Card Setting" of SYSTEM SETTINGS (p.182).

COPY FUNCTIONS

Original

Front

Back

• Set Horizontally Copies in the horizontal orientation (fixed position), regardless of the paper size.

• Set Vertically Copies in the vertical orientation (fixed position), regardless of the paper size.

Press the [ID CARD COPY] key () on the operation panel.

Place the ID card at the ID card mark on the document glass, and press the [COLOUR START] key or [BLACK & WHITE START] key.

Turn the ID card over and press the [COLOUR START] key or [BLACK & WHITE START] key.

Copies

Set VerticallySet Horizontally

Note

• The ID card copy function cannot be used at the same time as the 2-sided copy, 2in1/4in1 copy, sort copy, and card shot functions.

• Paper sizes that can be used with ID Card Copy are standard sizes.

• In ID card copy mode, scan area and scan number (1 page) cannot be changed. Scan area is: X: 86 + 5 mm (1/4") (margin), Y: 54 + 5mm (1/4") (margin).

• Auto tray switch is invalid in ID card copy mode. Please select paper and tray manually.

Page 33

COPY FUNCTIONS

RESOLUTION SETTINGS

You can adjust the resolution for scanning an original on the document glass or in the auto document feeder, and select high image quality or high speed as appropriate for your needs.

With the base screen of copy mode displayed, press the [SPECIAL FUNCTION] key (), select "Resolution" with the [ ][ ] keys, and press the [OK] key to display the resolution screen.

Select "Document glass" or "Document Feeder" with the [ ] [ ] keys and press the

[OK] key.

Select "B/W" or "COLOUR" with the [ ][ ] keys, select "600 x 400dpi",

"600 x 600dpi" (Document glass) or "600 x 300dpi", "600 x 600dpi" (Document Feeder) with the [ ][ ] keys, and press the [OK] key.

Page 34

COPY FUNCTIONS

SPECIAL MODES

To display the special functions menu, press the [SPECIAL FUNCTION] key () with the base copy screen displayed, and press the [ ][ ] keys to select "SPECIAL FUNCTIONS".

COPYING MULTIPLE ORIGINALS ONTO A SINGLE SHEET OF PAPER (2 IN 1 / 4 IN 1 COPY)

Multiple originals can be copied onto a single sheet of paper in a selected layout pattern. This function is convenient for compiling multi-page reference materials into a compact format, or for providing an overview of all pages of a document on a single page.

2 IN 1 COPY

Pattern 1

Select "2in1/4in1" with the [ ][ ] keys and press the [OK] key. In the 2in1 / 4in1 screen, select "2in1" or "4in1" with the [ ][ ] keys and press the [OK] key.

Select the layout with the [ ][ ] keys and press the [OK] key. See above for the layouts that can be selected.

• 2 in 1 / 4 in 1 copy cannot be used in combination with the following functions. The function selected

Note

first will take precedence.

Card shot, ID card copy

• A special paper size cannot be used for 2 in 1 / 4 in 1 copy.

• An appropriate ratio setting will be automatically selected based on the original size, the paper size, and the selected number of images. When using the document glass, reduction is possible to 25%. Certain combinations of original size, paper size, and number of images may result in images being cut off.

Pattern 2

4 IN 1 COPY

Pattern 1 Pattern 2 Pattern 3 Pattern 4

Page 35

COPY FUNCTIONS

CARD SHOT

When copying a card, this function allows you to print the front and back sides of the card next to each other on a single sheet of paper. This function creates 2 in 1 images of the front and back side of the card and centres them on the paper.

Original Copy Original Copy

CARD

Front of

card

CARD

Front of

card

CARD

Back of

card

Back of

card

Select Card Shot with the [ ][ ] keys and press the [OK] key.

Specify the card size in the Card Shot screen. Select horizontal (X) or vertical (Y) with the [ ][ ] keys, specify the dimension with the [ ][ ] keys, and press the [OK] key. Repeat for the other dimension.

• The horizontal and vertical dimensions can each be set to value from 25 to 210 mm.

Note

• Paper cannot be fed from the bypass tray.

• The card shot function cannot be used in combination with 2 in 1 / 4 in 1 copy, and ID card copy.

• The default settings for the horizontal and vertical dimensions in this screen can be set in "Card Shot Default" (p.182) in the system settings.

ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust)

The feature is used to strengthen or weaken any one of the three colour components R (red), G (green), B (blue). Select "RGB Adjust" with the [ ][ ] keys and press the [OK] key.

Select "R (Red)", "G (Green)", or "B (Blue)" with the [ ][ ] keys, adjust the shade of the colour with the [ ][ ] keys, and press the [OK] key.

Page 36

COPY FUNCTIONS

ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness)

This is used to sharpen an image or make it softer. Select "Sharpness" with the [ ][ ] keys and press the [OK] key.

Select "Off", "Soft", or "Sharp" with the [ ][ ] keys and press the [OK] key.

WHITENING FAINT COLOURS IN COPIES (Suppress Background)

This feature is used to suppress light background areas. Select "Suppress BG" with the [ ][ ] keys and press the [OK] key.

: Only light backgrounds are suppressed. : Light to dark backgrounds are suppressed.

To select, change the level (3 levels are available) with the [ ][ ] keys and press the [OK] key.

Note

When Suppress Background is selected, the copy exposure setting is not applied. "MAKING A COPY DARKER OR LIGHTER" (p.28)

Page 37

COPY FUNCTIONS

FREQUENTLY USED SETTINGS (PROGRAMS)

A group of copy settings can be stored together as a program. A stored program can be easily invoked.

STORING A PROGRAM

The following copy settings can be stored: Duplex, Zoom, Exposure, Resolution, Orig. Size Enter, Paper Size, Sort, 2in1/4in1, Card Shot, RGB Adjust, Sharpness, Suppress BG

With the copy base screen displayed, press the [SPECIAL FUNCTION] key ( ), select "Register Program" with the [ ][ ] keys, and press the [OK] key. The Register Program screen appears.

To store a new program, select "Enter". To change a stored program, select "Change". To delete a stored program, select "Delete". Press the [OK] key.

STORING/CHANGING A PROGRAM

Select the number of the program you want to store or change with the [ ][ ] keys

and press the [OK] key.

"No Store" appears in locations where a program has not been stored. "Program 1 - 3" appears in locations where a program is already stored.

Use the [ ][ ] keys to select a setting that you want to store in the program from the

list of storable settings, and press the [OK] key.

Refer to "RESOLUTION SETTINGS" (p.33) to "WHITENING FAINT COLOURS IN

COPIES (Suppress Background)" (p.36) for information on the settings.

A checkmark appears in front of each setting that you have selected. When you have finished selecting settings, press the [COLOUR START] key or [BLACK & WHITE START] key.

Note

• Up to three programs can be stored.

• Some setting combinations are not possible. (For example, 2in1/4in1 and Card Shot)

Page 38

COPY FUNCTIONS

DELETING A PROGRAM

Select the number of the program that you want to delete with the [ ][ ] keys and

press the [OK] key.

Select "Delete" with the [ ][ ] keys and press the [OK] key.

The selected program location changes to "No Store".

USING A PROGRAM

Select "Program" in the right menu of the base screen of copy mode and press the [OK] key. Select the number of the program you want to use with the [ ][ ] keys and press the [OK] key. The settings in the selected program are applied to the copy job.

Page 39

PRINTER

PRINTER FUNCTION OF THE MACHINE

The machine is equipped standard with a full colour printing function. To enable printing from your computer, a printer driver must be installed.

See the table below to determine which printer driver to use in your environment.

Environment Printer driver type

Windows

Windows / Macintosh

Installing the printer driver in a Windows environment

To install the printer driver and configure settings in a Windows environment, see in the Software Setup Guide.

Note

Installing the printer driver in a Macintosh environment

To install the printer driver and configure settings in a Macintosh environment, see in the Software Setup Guide.

The explanations in this manual of printing in a Windows environment generally use the screens of the PCL6 printer driver. The printer driver screens may differ slightly depending on the printer driver that you are using.

PCL6

The machine supports the Hewlett-Packard PCL6 printer control languages.

This printer driver supports the PostScript 3 page description language developed by Adobe Systems Incorporated, and enables the machine to be used as a PostScript 3 compatible printer. (A PPD file is available if it is desired to use the Windows standard PS printer driver.)

Page 40

PRINTING FROM WINDOWS

PRINTER DRIVER PROPERTIES WINDOW

PRINTER

(1)

(1) Select the printer driver of the machine.

• If the printer drivers appear as icons, click the icon of the printer driver to be used.

• If the printer drivers appear as a list, select the name of the printer driver to be used from the list.

(2) Click the [Preferences] button.

Note

The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.

(2)

Page 41

PRINTER

BASIC PRINTING PROCEDURE

The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows.

Select [Print] from the [File] menu of

WordPad.

Open the printer driver properties

window.

Select print settings.

(1)

(2)

(1) Click the [Paper] tab. (2) Select the paper size.

To select settings on other tabs, click the desired tab and then select the settings.

(3) Click the [OK] button.

• Make sure the paper size is the same as

Note

Click the [Print] button.

Printing begins.

the paper size set in the software application.

• Up to nine custom paper sizes can be stored. Storing a custom paper size makes it easy to specify that size each time you need to use it. To store a paper size, select [Custom Paper], one of [User1] to [User7] or [Long Paper] from the pull-down menu and click the [Custom] button.

(3)

SELECTING THE PAPER

This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button.

• When [Auto Select] is selected in "Paper Source" The tray that has the size and type of paper selected in "Paper Size" and "Paper Type" on the [Paper] tab is automatically selected.

• When other than [Auto Select] is selected in "Paper Source"

The specified tray is used for printing regardless of the "Paper Size" setting.

• When [Bypass Tray] is selected The "Paper Type" must also be selected. Check the bypass tray and make sure that the desired type of paper is

loaded, and then select the appropriate "Paper Type" setting.

Note

• When [Auto Select] is selected in "Paper Type" A tray with plain paper of the size specified in "Paper Size" is automatically selected.

• When other than [Auto Select] is selected in "Paper Type" A tray with the specified type of paper and the size specified in "Paper Size" is used for printing.

Special media such as envelopes can also be placed in the bypass tray. For the procedure for loading paper and other media in the bypass tray, see "Loading the bypass tray" (P.20) .

Page 42

PRINTER

PRINTING ON ENVELOPES

The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "PAPER" (P.16) in "BEFORE USING THE MACHINE". For the procedure for loading paper in the bypass tray, see "Loading the bypass tray" (P.20) in "BEFORE USING THE MACHINE". Select the envelope size in the appropriate settings of the application ("Page Settings" in many applications) and then perform the following steps.

Note

(2)(1)

• It is recommended that you do a test print to check the print result before using an envelope.

• In the case of media that can only be loaded in a certain orientation such as an envelope, you can rotate the image 180 degrees if needed. For more information, see "ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees)".

• When feeding an envelope, push down the fusing unit release levers (see p.10) to release the pressure.

(1) Click the [Paper] tab. (2) Select the envelope size from the "Paper Size"

menu.

The paper tray and paper type are automatically selected.

Page 43

PRINTER

PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED

When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.

Open the printer driver properties

window from the print window of the software application.

Enter your user number.

(1) (2)

(3) Enter the user name and job name as

necessary.

• User Name Click the [User Name] checkbox and enter your user name (maximum of 32 characters). Your entered user name will appear at the top of the operation panel. If you do not enter a user name, your computer login name will appear.

• Job Name Click the [Job Name] checkbox and enter a job name (maximum of 80 characters). The entered job name will appear at the top of the operation panel as a file name. If you do not enter a job name, the file name set in the software application will appear.

(4) Click the [OK] button.

To have a confirmation window appear

Note

Start printing.

before printing starts, select the [Auto Job Control Review] checkbox so that a checkmark appears.

(3)(4)

(1) Click the [Job Handling] tab. (2) Enter your user number.

When authentication is by user number. Click the [User Number] checkbox and enter a user number (5 digits).

When [User Authentication] has been

Note

checked on [Printing Policy] in the [Configuration] tab, you cannot enter the user number. Enter the user information in the dialog box whenever you print.

Note

• The machine's user authentication function cannot be used when the PPD file* is installed and the Windows standard PS printer driver is used. For this reason, printing will not be possible if printing by invalid users is prohibited in the system settings (administrator).

• The PPD file enables the machine to print using the standard PS printer driver of the operating system.

System Setting(Administrator):Disable Print by Inv. User “Disable Print by Inv. User” can be enabled in the machine’s system settings (Administrator) to prohibit print jobs of users whose user information is not stored in the machine. When this function is enabled, printing is not allowed when user information is not entered or incorrect information is entered.

Page 44

VIEWING PRINTER DRIVER HELP

When selecting settings in the printer driver, you can display Help to view explanations of the settings.

Open the printer driver properties window from the print window of the software

application.

Click the [Help] button.

PRINTER

The Help window will open to let you view explanations of the settings on the tab. To view Help for settings in a dialog box, click the underlined text at the top of the Help window.

Pop-up help

Help can be displayed for a setting by clicking the setting and pressing the [F1] key. * To view Help for a setting in Windows XP/Server 2003, click the button in the upper right-hand corner of the

printer driver properties window and then click the setting.

Information icon

Some restrictions exist on the combinations of settings that can be selected in the printer driver properties window. When a restriction exists on a selected setting, an information icon ( ) will appear next to the setting. Click the icon to view an explanation of the restriction.

Page 45

PRINTER

SAVING FREQUENTLY USED PRINT SETTINGS

Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex colour settings under an assigned name makes it easy to select those settings the next time you need to use them.

SAVING SETTINGS AT THE TIME OF PRINTING

Settings can be saved from any tab of the printer driver properties window. Settings configured on each tab are listed at the time of saving, allowing you to check the settings as you save them.

Open the printer driver properties

window from the print window of the software application.

Save the print settings.

(2)(1)

(1) Configure print settings on each tab. (2) Click the [Save] button.

Check and save the settings.

(2)(1)

(3)

(1) Check the displayed settings. (2) Enter a name for the settings (maximum

of 20 characters).

(3) Click the [OK] button.

Note

Click the [OK] button.

Start printing.

• Up to 30 sets of user settings can be saved.

• The following items cannot be saved in user settings.

• A watermark that you created

• Paper insertion settings

• Overlay file

• The user number, user name, and job name entered in the [Job Handling] tab

Page 46

USING SAVED SETTINGS

Open the printer driver properties window from the print window of the software

application.

Select the print settings.

(1) Select the user settings that you wish to use. (2) Click the [OK] button.

PRINTER

(2)

Start printing.

(1)

Deleting saved settings

Select the user settings that you want to delete in (1) of step 2 above, and click the [Delete] button.

Page 47

PRINTER

CHANGING THE PRINTER DRIVER DEFAULT SETTINGS

The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.)

Click the [Start] button ( ) and select

[Control Panel] and then [View devices and printers].

• In Windows XP/Server 2003, click the [start] button and then click [Printers and Faxes].

• In Windows 8/Server 2012, right-click the start screen (or swipe up from the bottom edge of the screen), and click [All apps] - [Control Panel] - [View devices and printers] - [Printer] on the taskbar.

In Windows XP, if [Printers and Faxes] does

Note

Open the printer properties window.

not appear in the [start] menu, select [Control Panel], select [Printers and Other Hardware], and then select [Printers and Faxes].

(1)

Click the [Printing Preferences] button

on the [General] tab.

Configure the settings and click the

[OK] button.

(2)

(1) Click the icon of the printer driver of the

machine.

(2) Select [Printer properties].

Note

In Windows XP/Server 2003, click the [File] menu.

For explanations of the settings, see printer driver Help.

Page 48

PRINTER

PRINTING FROM A MACINTOSH

BASIC PRINTING PROCEDURE

The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X.

Note

To use the machine as a printer for the Macintosh, the machine must be connected to a network. To install the PPD file and configure printer driver settings, see Software Setup Guide.

SELECTING PAPER SETTINGS

Select paper settings in the printer driver before selecting the print command.

Select [Page Setup] from the [File]

menu of TextEdit.

Select paper settings.

(1) Make sure that the correct printer is selected. (2) Select paper settings.

The paper size, paper orientation, and enlarge/reduce can be selected.

(3) Click the [OK] button.

(2)

(1)

(3)

PRINTING

Select [Print] from the [File] menu of

TextEdit.

Note

The menu used to execute printing may vary depending on the software application.

Make sure that the correct printer is

selected.

Depending on the OS, the machine name

Note

that appears in the "Printer" menu is [MX-xxxx]. ("xxxx" is a sequence of characters that varies depending on the machine model.)

Page 49

PRINTER

Select print settings.

Click next to [Copies & Pages] and select the settings that you wish to configure from the pull-down menu. The corresponding setting screen will appear. If the settings do not appear in Mac OS X v10.5,

10.6 and 10.7, click " " next to the printer name.

Click the [Print] button.

Printing begins.

SELECTING THE PAPER

This section explains the [Paper Feed] settings in the print settings window.

• When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size" in the page settings window is automatically selected.

• When a paper tray is selected The specified tray is used for printing regardless of the "Paper Size" setting in the page settings window. For the bypass tray, a paper type can also be specified. Make sure that the paper type setting for the bypass tray is correct and that the set type of paper is actually loaded in the bypass tray, and then select the appropriate bypass tray (paper type).

• Special media such as envelopes can also be placed in the bypass tray. For the procedure for loading paper

Note

• When a paper type is selected A tray with the specified type of paper and the size specified in "Paper Size" in the page settings window is used for printing.

and other media in the bypass tray, see MACHINE".

• When "Enable Detected Paper Size in Bypass Tray" (disabled by factory default) or "Enable Selected Paper Type in Bypass Tray" (enabled by factory default) is enabled in the system settings (administrator), printing will not take place if the paper size or paper type specified in the printer driver is different from the paper size or paper type specified in the settings of the bypass tray.

"Loading the bypass tray" (P.20) in "BEFORE USING THE

Page 50

PRINTER

PRINTING ON ENVELOPES

The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "PAPER" (P.16). For the procedure for loading paper in the bypass tray, see "Loading the bypass tray" (P.20). Select the envelope size in the appropriate settings of the application ("Page Settings" in many applications) and then perform the following steps.

Select the paper size.

Select the envelope size from the "Paper Size" menu on the page setup screen.

In the case of media that can only be loaded in a certain orientation such as an envelope, you can rotate the

Note

Select the bypass tray.

image 180 degrees if needed. For more information, see "ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees)" (P.62)".

(1)

(2)

(1) Select [Paper Feed] on the print screen. (2) Select [Bypass Tray(Envelope)] from the "All pages from" menu.

Set the bypass tray paper type to [Envelope] in the machine’s “Paper Type Setup”, and make sure that an envelope is loaded in the bypass tray.

Note

It is recommended that you do a test print to check the print result before using an envelope.

Page 51

PRINTER

PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED

When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user number in order to print.

Select [Print] from the application's

[File] menu.

Note

Display the job handling screen.

(1) Make sure that the machine's printer

(2) Select [Job Handling] and then click the

The menu used to execute printing may vary depending on the software application.

name is selected.

[Authentication] tab in the screen that appears.

In Mac OS X v10.4, select [Job Handling].

(1)

(2)

Start printing.

(2) (3)(1)

(1) Enter your user information.

When authentication is by user number Enter your user number (5 digits) in "User

Number".

(2) Enter the user name and job name as

necessary.

• User Name Enter your user name (maximum of 32

characters). Your entered user name will appear at the top of the operation panel. If you do not enter a user name, your computer login name will appear.

•Job Name Enter a job name (maximum of 30 characters).

The entered job name will appear at the top of the operation panel as a file name. If you do not enter a job name, the file name set in the software application will appear.

(3) Click the [Print] button.

You can click the (lock) button after

Note

entering your login name and password, or user number, to simplify operation the next time you wish to print based on the same user authentication.

Note

Depending on the OS, the machine name that appears in the "Printer" menu is [MX-xxxx]. ("xxxx" is a sequence of characters that varies depending on the machine model.)

Disable Print by Inv. User

users whose user information is not stored in the machine.

" can be enabled in the machine's system settings (Administrator) to prohibit print jobs of

Page 52

FREQUENTLY USED FUNCTION

This section explains frequently used functions.

PRINTER

• "SELECTING THE COLOUR MODE" (P.52)

• "TWO-SIDED PRINTING" (P.55)

The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section:

• Windows : "BASIC PRINTING PROCEDURE" (P.41)

• Macintosh : "BASIC PRINTING PROCEDURE" (P.48)

In Windows, view printer driver Help for details on printer driver settings for each printing function.

• "FITTING THE PRINT IMAGE TO THE PAPER" (P.56)

• "PRINTING MULTIPLE PAGES ON ONE PAGE" (P.57)

SELECTING THE COLOUR MODE

This section explains how to select the colour mode in the printer driver properties window. The following three selections are available for the colour mode:

Automatic: The machine automatically determines whether each page is colour or black and white and prints

the page accordingly. Pages with colours other than black and white are printed using Y (Yellow), M (Magenta), C (Cyan) and Bk (Black) toner. Pages that are only black and white are printed using Bk (Black) toner only. This is convenient when printing a document that has both colour and black and white pages, however, the printing speed is slower.

Color: All pages are printed in colour. Both colour data and black and white data are printed using

Y (Yellow), M (Magenta), C (Cyan) and Bk (Black) toner.

Black and White: All pages are printed in black and white. Colour data such as images or materials for a

presentation are printed using black toner only. This mode helps conserve colour toner when you do not need to print in colour, such as when proofreading or checking the layout of a document.

When "Color Mode" is set to [Automatic]

Even if the print result is black and white, the following types of print jobs will be counted as 4-colour (Y (Yellow), M (Magenta), C (Cyan), and Bk (Black)) print jobs. To be always counted as a black and white job, select [Black and White].

• When the data is created as colour data.

• When the application treats the data as colour data even though the data is black and white.

• When an image is hidden under a black and white image.

Windows

(1) (2)

(1) Click the [Color] tab. (2) Select the "Color Mode" that you wish to use.

Page 53

PRINTER

BLACK AND WHITE PRINTING

[Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears.

The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked. When the [Black and White Print] checkbox is selected on the [Main] tab, [Black and White] is also selected on the [Color] tab.

Macintosh

(2)

(1)

(1) Select [Color]. (2) Select the "Color Mode" that you wish to use.

Page 54

PRINTER

SELECTING A PRINT MODE SETTING

This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following two items:

Normal: This mode is suitable for printing data such as regular text or a table. High Quality: The print quality of colour photos and text is high.

Windows

(1) (2)

Macintosh

(1) Click the [Advanced] tab. (2) Select the "Print Mode".

(1)(2)

(1) Select [Color]. (2) Select the "Print Mode".

Page 55

PRINTER

TWO-SIDED PRINTING

The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper.

Paper

orientation

Vert ical

Horizontal

Print results

Windows Macintosh Windows Macintosh

2-Sided(Book)

Windows Macintosh Windows Macintosh

2-Sided(Book)

Long-edged binding

(Flip on long edge)

Short-edged binding

(Flip on short edge)

2-Sided(Tablet)

Short-edged binding

(Flip on short edge)

Long-edged binding

(Flip on long edge)

The pages are printed so that they can be bound at the side.

Windows

(1) (2)

(1) Configure the settings on the [Main] tab. (2) Select [2-Sided(Book)] or [2-Sided(Tablet)].

The pages are printed so that they can be bound at the top.

Macintosh

(1)

(1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged

binding].

(2)

Page 56

PRINTER

FITTING THE PRINT IMAGE TO THE PAPER

This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an A5 or letter size document to A4 or ledger size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.

The following example explains how to print an A5 size document on A4 size paper.

Windows

(1)

(3)

(2)

(4)

(1) Click the [Paper] tab. (2) Select the size of the print image (for example:

A5). (3) Select [Fit To Paper Size]. (4) Select the actual paper size to be used for

printing (for example: A4).

Macintosh

(1)

(3) (4)

(2)

(1) Select [Paper Handling]. (2) Check the size of the print image (for example:

A5).

To change the print image size, use the "Paper Size"

menu that appears when [Page Setup] is selected.

(3) Select [Scale to fit paper size]. (4) Select the actual paper size to be used for

printing (for example: A4).

Page 57

PRINTER

PRINTING MULTIPLE PAGES ON ONE PAGE

This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper. This function can also be used in combination with two-sided printing for maximum conservation of paper. Using the PCL6 printer driver, you can print only the first page in the original size and print multiple reduced pages on the subsequent sheets. For example, when [2-Up] (2 pages per sheet) and [4-Up] (4 pages per sheet) are selected, the following print results will be obtained, depending on the order selected.

Print results

N-Up

(Pages per

sheet)

2-Up

(2 pages per

sheet)

Left To Right Right To Left

Top To Bottom

(When the print

orientation is landscape)

N-Up

(Pages per

sheet)

4-Up

(4 pages per

sheet)

• The page orders for 6-Up, 8-Up, 9-Up, and 16-Up are the same as for 4-Up.

• In a Windows environment, the page order can be viewed in the print image in the printer driver properties window. In a Macintosh environment, the page orders are displayed as selections.

• In a Macintosh environment, the number of pages that can be printed on a single sheet is 2, 4, 6, 9, or 16.

Right, and Down Down, and Right Left, and Down Down, and Left

Page 58

Windows

PRINTER

(1)

(2)

(3)

Macintosh

(4)

(1) (2)

(1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the

[Border] checkbox so that a checkmark appears.

(4) Select the order of the pages.

(1) Select [Layout]. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, select the

desired type of borderline.

(3)(4)

Page 59

PRINTER

CONVENIENT PRINTING FUNCTIONS

This section explains convenient functions for specific printing objectives.

• "CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS" (P.59)

• "FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE" (P.62)

• "COLOUR MODE ADJUSTMENT FUNCTION" (P.64)

• Windows : "BASIC PRINTING PROCEDURE" (P.41)

• Macintosh : "BASIC PRINTING PROCEDURE" (P.48)

In Windows, view printer driver Help for details on printer driver settings for each printing function.

• "FUNCTIONS THAT COMBINE TEXT AND IMAGES" (P.68)

• "PRINT FUNCTIONS FOR SPECIAL PURPOSES" (P.71)

• "CONVENIENT PRINTER FUNCTIONS" (P.72)

CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS

CREATING A PAMPHLET (Pamphlet)

The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a pamphlet. This is convenient when you wish to compile printed output into a pamphlet.

Windows

(1) (2) (3)

(1) Configure the settings on the [Main] tab. (2) Select [Pamphlet Style] (3) Select the "Binding Edge".

Page 60

Macintosh

PRINTER

(1) (2)

(3)

INCREASING THE MARGIN (Margin Shift)

This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text.

(1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet].

Windows

Macintosh

(1) (2)

(2)(1)

(3)

(1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the "Margin Shift".

Select from the "Margin Shift" menu. If you wish to configure another numeric setting, select the setting from the pull-down menu and click the [Settings] button. Click the button or directly enter the number.

(1) Select the "Printer Features". (2) Select the "Binding Edge". (3) Select the "Margin Shift".

(3)

Page 61

CREATING A LARGE POSTER (Poster Printing)

(This function is only available in Windows.)

One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster. To enable precise alignment of the edges of the sheets during attachment, borderlines can be printed and overlapping edges can be created (overlap function).

Windows

PRINTER

(1)

(1) Click the [Paper] tab. (2) Select the [Poster Printing] checkbox and

click the [Poster Settings] button.

(3) Select poster settings.

Select the number of sheets of paper to be used from the pull-down menu. If you wish to print borderlines and/or use the overlap function, select the corresponding checkboxes .

(2)

(3)

Page 62

PRINTER

FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE

ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees)

This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes). (In Mac OS X, a portrait image cannot be rotated 180 degrees.)

Windows

ABCD

(1) (2)

Macintosh

(1) Select the setting on the [Main] tab. (2) Select the [Rotate 180 degrees] checkbox .

(1) Select [Page Setup] from the [File] menu and

click the button.

(2) Click the [OK] button.

(1)

(2)

Page 63

ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom)

This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image. (XY-Zoom)

Windows

PRINTER

(1)

(2)

(3)

REVERSING THE IMAGE (Mirror Image)

(This function is only available in Windows.)

The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium.

(1) Click the [Paper] tab. (2) Select [Zoom] and click the [Settings] button.

The actual paper size to be used for printing can be selected from the pull-down menu.

(3) Select the zoom ratio.

Directly enter a number (%) or click the button to change the ratio in increments of 1%. You can also select [Upper Left] or [Center] for the base point on the paper.

Windows

(This function can be used when the PS printer driver is used.)

(1) (2)

(1) Click the [Advanced] tab. (2) Select a mirror image setting.

If you wish to reverse the image horizontally, select [Horizontal]. If you wish to reverse the image vertically, select [Vertical].

Page 64

PRINTER

COLOUR MODE ADJUSTMENT FUNCTION

ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Colour Adjustment)

The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer.

Windows

(1)

(1) Click the [Color] tab. (2) Click the [Color Adjustment] button. (3) Adjust the colour settings.

To adjust a setting, drag the slide bar or click the

or button.

(3)

(2)

Macintosh

(This function can only be used in Mac OS X v10.4.)

(1)

(2)

(3)

(1) Select [Color]. (2) Click the [Color Adjustment] button. (3) Select the [Color Adjustment] checkbox

and adjust the colour.

Adjust the settings by dragging the slide bars .

Page 65

PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black)

PRINTER

(This function is only available in Windows.)

When printing a colour image in greyscale, colour text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out colour text and lines that are faint and difficult to see when printed in greyscale.

• [Text To Black] can be selected to print all text other than white text in black.

• [Vector To Black] can be selected to print all vector graphics other than white lines and areas in black.

Windows

(1)

•

ABCD ABCD

(1) Click the [Color] tab. (2) Select the [Text To Black] checkbox and/or

the [Vector To Black] checkbox .

(2)

Page 66

PRINTER

SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Colour)

Preset colour settings are available in the machine's printer driver for various uses. These enable printing using the most suitable colour settings for the colour image type. Advanced colour settings can also be configured to match the objective of the colour image, such as colour management settings and the screening setting for adjustment of colour tone expression.

Windows

(3)

(2)(1)

(1) Click the [Color] tab. (2) Select the "Image Type".

A document type to match the data to be printed can be selected from the pull-down menu.

• Standard (for data that includes text, photos, graphs, etc.)

• Graphics (for data with many drawings or illustrations)

• Photo (for photo data or data that uses photos)

• CAD (for engineering drawing data)

• Scan (for data scanned by a scanner)

• Colorimetric (Data which needs to be printed in almost the same colours as those on the screen)

• Custom (for data to be printed with special settings)

(3) Select advanced colour settings.

If you wish to select advanced settings, click the [Advanced Color] button. If you wish to perform colour management using Windows ICM* in your operating system, select [Custom] for the image type at step (2) and then select the [Windows ICM] checkbox . To configure advanced colour management settings such as "Source Profile", select the desired settings from the menus. * Cannot be selected when using the PS printer driver

on Windows 7/Vista/Server 2008/8/Server 2012.

Page 67

Macintosh

PRINTER

(1)

(4)

(2)

(3)

(1) Select [Color]. (2) Select colour print settings.

To use the Mac OS Color Management function, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected.

(3) Select the Image Type.

An image type to match the data to be printed can be selected from the pull-down menu.

• Standard (for data that includes text, photos, graphs, etc.)

• Graphics (for data with many drawings or illustrations)

• Photo (for photo data or data that uses photos)

• CAD (for engineering drawing data)

• Scan (for data scanned by a scanner)

• Colorimetric (Data which needs to be printed in almost the same colours as those on the screen)

• Custom (for data to be printed with special settings)

[Neutral Gray] can be used when [Custom] is selected.

(4) Select advanced colour settings.

If you wish to select detailed settings, click the [Advanced] tab.

To configure colour management settings, select the desired settings from the menus. To use "CMYK Simulation", select the [CMYK Simulation] checkbox

and then select the desired setting.

The following colour management settings are available. (There may be certain settings that cannot be configured depending on your OS and type of printer driver.)

• Windows ICM checkbox*

: Colour management method in a Windows environment

• ColorSync checkbox: Colour management method in a Macintosh environment

• Source Profile: Selection of the input colour profile used for the printed image

• Rendering Intent: Standard value used when converting the colour balance of the image displayed on the computer screen to a colour balance that can be printed by the machine.

• Output Profile: Selection of the output colour profile used for the printed image

• CMYK Correction*

: When printing a CMYK image, you can correct the image to obtain the optimum

result.

• Screening: Select the most suitable image processing method for the image being printed.

• Neutral Gray: Select whether grey halftones are printed with single-colour black toner or 4-colour CMYK toners.

• Pure Black Print: Select whether black areas are printed with single-colour black toner or 4-colour CMYK toners.

• Black Overprint: Prevents whitening of the outline of black text.

• CMYK Simulation: The colour can be adjusted to simulate printing using the process colours used by printing presses.

• Simulation Profile: Selecting a process colour.

*1 Cannot be enabled when using a PS printer driver in Windows 7/Vista/Server 2008/8/Server 2012. *2 Only the SPDL2-c printer driver can be used. SPDL is an acronym for Sharp Printer Description Language.

Page 68

FUNCTIONS THAT COMBINE TEXT AND IMAGES

ADDING A WATERMARK TO PRINTED PAGES (Watermark)

Faint shadow-like text can be added to the background of the printed image as a watermark. The size, colour, density, and angle of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark.

CONFIDENTIAL

Windows

PRINTER

Macintosh

(1) (2)

(1)(2)

(1) Click the [Watermarks] tab. (2) Select the watermark settings.

Select a stored water mark from the pull-down menu. You can click the [Edit] button to edit the font colour and select other detailed settings.

If you wish to create a new watermark...

Enter the text of the watermark in the "Text" box and click the [Add] button.

(1) Select [Watermarks]. (2) Click the [Watermark] checkbox and configure

watermark settings.

Detailed watermark settings can be configured such as selection of the text and editing of the font and colour. Adjust the size and angle of the text by dragging the slide bar .

Page 69

PRINTING AN IMAGE OVER THE PRINT DATA(Image Stamp)

(This function is only available in Windows.)

A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp" the print data with a frequently used image or an icon of your own creation.

MEMO

Windows

PRINTER

MEMO

(1) (2)

(1) Click the [Watermarks] tab. (2) Select the image stamp setting.

If an image stamp has already been stored, it can be selected from the pull-down menu.

If you have not stored an image stamp, click the [Image File], select the file you wish to use for the image stamp, and click the [Add] button.

Page 70

CREATING OVERLAYS FOR PRINT DATA (Overlays)

(This function is only available in Windows.)

PRINTER

The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.

Windows

Create an overlay file.

(1) (2)

XXXX

XXX 1 100 XXXX 10 150 XXX 0 120 XXXX 10 250

Overlay file

XXXX

XXX 1 100 XXXX 10 150 XXX 0 120 XXXX 10 250

(1) Click the [Advanced] tab.

Configure the printer driver settings from the software application that you wish to use to create the overlay file.

(2) Click the [Edit] button. (3) Create an overlay file.

Click the [Create Overlay] button and specify the name and folder to be used for the overlay file that you wish to create. The file will be created when the settings are completed and printing is started.

Printing with an overlay file

(1) (2)

(3)

• When printing is started, a confirmation message will appear. The overlay file will not be created until the [Yes] button is clicked.

• To register a previously existing overlay file, click the [Load Overlay] button.

(1) Click the [Advanced] tab.

Configure the printer driver settings from the application from which you wish to print using the overlay file.

(2) Select the overlay file.

A previously created or stored overlay file can be selected from the pull-down menu.

Page 71

PRINT FUNCTIONS FOR SPECIAL PURPOSES

PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper)

• Using this function in a Windows environment The front cover can be printed on paper that is different from the other pages. Use this function when you wish to print the front cover on heavy paper, or different paper such as coloured paper.

• Using this function in a Macintosh environment The front cover and last page can be printed using paper that is different from the other pages. This function can be used, for example, when you want to print only the front cover and last page on heavy paper.

PRINTER

Windows

(1)

Macintosh

(2) (3)(1)

(2)

(3)

(1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings.

Select the print setting, paper tray, and paper type for the cover page and last page.

(1) Click the [Special Modes] tab. (2) Select [Different Paper] and click the [Settings]

button.

(3) Select paper insertion settings.

Click the [Insert Cover] checkbox ( ), and select the feeding method and printing method for the insert paper from the respective menus. Select the insertion position, paper source, and printing method from the corresponding menus.

When [Bypass Tray] is selected in "Paper Source", be sure to select the "Paper Type" and load that type of paper in the bypass tray.

Page 72

CONVENIENT PRINTER FUNCTIONS

SAVING AND USING PRINT FILES (Retention)

This function is used to store a print job as a file on the machine, allowing the job to be printed from the operation panel. The location for storing a file can be selected to prevent the file from being mixed together with files of other users. When printing from a computer, a password (5 to 8 digits) can be set to maintain the secrecy of information in a stored file. When a password is set, the password must be entered to print a stored file from the machine.

• Print data is erased when the power is turned off.

• Print data that exceeds 5 MB cannot be saved.

• A maximum of 5 files can be saved.

PRINTER

Windows

(1)

(2)

(1) Click the [Job Handling] tab. (2) Select the retention setting.

Click the [Retention] checkbox . Select the retention method in "Retention Settings". To enter a password (5 to 8 digit number), click the [Password] checkbox .

Macintosh

(1)(2)

(1) Select [Job Handling]. (2) Select the retention setting.

Click the [Retention] checkbox . To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number).

Page 73

Printing a job stored by retention

When retention is performed, the display appears as follows:

Press the [ ] key to display the list of print hold jobs.

Select the print job with the [ ][ ] keys.

PRINTER

Press the [OK] key.

Print or delete the print job with the [ ][ ] keys.

Select "Print" to print the job. Select "Delete" to delete the job without printing it. Selecting "No Print" returns you to step 1.

Press the [OK] key.

The print job is printed or deleted. If a password is set, the job will be printed or deleted after you enter the password with the numeric keys and press the [OK] key.

Page 74

PRINTER

PRINTING WITHOUT THE PRINTER DRIVER

When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.

File Type

Extension

• Even if the print result is black and white, the following types of print jobs will be counted as 4-colour (Y (Yellow), M (Magenta), C (Cyan), and Bk (Black)) print jobs. To be always counted as a black and white job, select black and white printing.

• When the data is created as colour data.

• When the application treats the data as colour data even though the data is black and white

• When an image is hidden under a black and white image.

• The file format of some files may not be printable even if the file is listed in the above table.

• A password-protected PDF file cannot be printed.

TIFF JPEG PCL

tiff, tif

jpeg, jpg,

jpe, jfif

pcl,prn,txt pdf ps

PDF,

Encrypted PDF

Page 75

PRINTER

DIRECTLY PRINTING A FILE IN USB MEMORY

A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver. When the printer driver of the machine is not installed on your computer, you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly.

Connect the USB memory device to the machine.

When a USB memory device is inserted and the machine recognizes the device, the display appears as follows.

Use a FAT32 USB memory with a capacity of no more than 32 GB.

Select "Print from the memory device" with [ ] or [ ] key, and select the key of the

file that you wish to print.

A name with "/" to its left is the name of a folder in the USB device. To display the files and folders in a folder, select the folder and press the [OK] key.

• A total of 100 keys of files and folders can be displayed.

• Press the [READ-END] key ( ) to move up one folder level.

Press the [OK] key.

Select "Print" with the [ ] or [ ] key and then press the [OK] key.

When forwarding of the selected file is completed, printing starts. Print settings can be selected in the machine’s Web page. However, if a file that includes print settings (PCL, PS) is selected, the file’s print settings will be applied.

Page 76

PRINTER

DIRECTLY PRINTING FROM A COMPUTER

Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. For the procedure for accessing the Web pages, see "ABOUT THE WEB PAGES" (P.190).

FTP PRINT

You can print a file from your computer by simply dragging and dropping the file onto the FTP server of the machine.

• Configuring settings To enable FTP Print, click [Application Settings] and then [Setting for Print from the PC] in the Web page menu, and configure the port number. (Administrator rights are required.)

• Performing FTP Print Type "ftp://" and then the IP address of the machine in the address bar of your computer's Explorer as shown below. (Example) ftp://192.168.1.28

Drag and drop the file that you wish to print onto the "lp" folder that appears in your Web browser. The file will automatically begin printing.

• If you printed a file (PCL, PS) that includes print settings, the settings will be applied.

• When user authentication is enabled in the system settings (administrator) of the machine, the print function may be restricted. For more information, ask your administrator.

CANCELLING A PRINT JOB FROM THE MACHINE

Press the [STOP] key ( ) on the operation panel.

CHANGE THE MACHINE TO OFFLINE MODE

To change the machine to offline mode, follow the steps below.

Press the [SPECIAL FUNCTION] key ( ) and select "Online/Offline" with the [ ] [ ]

keys.

Select "Offline" with the [ ] [ ] keys and press the [OK] key.

Printing stops and the mode changes to offline mode. To cancel printing, press the clear key. To resume printing, select "Online" and press the [OK] key.

Page 77

APPENDIX

PRINTER DRIVER SPECIFICATION LIST

Available functions and output results may vary depending on the type of printer driver being used.

PRINTER

Function PCL6 PS

Frequently used functions

Paper Paper Size Ye s Ye s Ye s Ye s

Convenient printer functions

Copies 1-999 1-999 1-999 1-999

Orientation Ye s Ye s Ye s Ye s

N-Up Number

of pages

Order Ye s Ye s Ye s Ye s

Border Ye s Ye s Ye s Ye s

2-Sided Print Ye s Ye s Ye s Ye s

Fit To Page Ye s Ye s No Ye s

Binding Edge Ye s Ye s No Ye s

Black and White Print Ye s Ye s Ye s Ye s

Custom Paper 8 size 8 size Ye s Ye s

Paper Selection Ye s Ye s Ye s Ye s

Pamphlet Ye s Ye s Ye s Ye s

Margin Shift 0 mm to

2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,9,16 2,4,6,9,16

0 mm to

30 mm

Windows

PPD

Ye s Ye s

Macintosh PPD

Special functions

Colour mode adjusting function

Functions to combine text and images

Poster Printing Ye s Ye s No No

Rotate 180 degrees Ye s Ye s Ye s Ye s

Zoom/XY-Zoom Ye s *

Mirror Image No Ye s Ye s

Different Paper Ye s Ye s No Ye s

Page Interleave Ye s No No No

Retention Ye s Ye s No Ye s

Colour Adjustment Ye s Ye s No Ye s

Text To Black/ Vector To Black

Advanced Colour Ye s Ye s Ye s Ye s

Watermark Ye s Ye s Ye s Ye s

Image Stamp Ye s Ye s No No

Overlay Ye s Ye s No No

Ye s Ye s No No

Ye s Ye s *

Ye s *

Page 78

PRINTER

Function PCL6 PS

Image Quality

Font Resident font 80 fonts 136 fonts 136 fonts 136 fonts

Other functions

*1 The specifications of each function in Windows PPD and Macintosh PPD vary depending on the operating

system version and the software application. *2 The horizontal and vertical proportion cannot be set separately. *3 Only Mac OS X v10.4 can be used. *4 Only landscape documents are supported. *5 Horizontal mode only.

Print Mode Normal/

High Quality

Graphics Mode Selection

Ton er S ave Ye s Ye s Ye s Ye s

Selectable download font

Auto Configuration Ye s Ye s No Ye s

User Authentication Ye s Ye s No Ye s

Ye s No No No

bitmap, Tr ue Ty pe , Graphics

Normal/ High Quality

bitmap, Tr ue Ty pe , Ty pe 1

Windows

PPD

Normal/ High Quality

bitmap, Tr ue Ty pe , Type1

Macintosh

PPD

Normal/ High Quality

Page 79

FAX FUNCTIONS

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

Several points must be kept in mind when using this product as a facsimile. Please note the following.

Line connection

Be sure to use the provided telephone line cord to connect the machine to a telephone line jack. Insert one end of the telephone line cord into the LINE jack on the left side of the machine as shown. Insert the other end of the telephone line cord into a telephone line jack.

Insert the plug firmly until you hear a "click".

LINE jack

In some countries, an adapter is required to connect the telephone line cable to the wall telephone socket, as shown in the illustration.

Setting the date and time and programming your sender's name and number

Before using the fax function, you must set the date and time and program your sender's name and number in the machine. This procedure is explained in "POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" (p.80) of this manual.

For United

Kingdom

For Australia

For New Zealand

Wall socket

Adapter

Lithium battery

The date and time are protected by a lithium battery in the machine.

• When the battery dies, please contact your local Sharp dealer or authorised service representative for assistance

Please note

In the event of a thunderstorm, remove the power cord from the power outlet to ensure safety. Information will be retained in memory even if the power cord is unplugged.

in disposing of this battery. The machine will not operate once the battery dies.

Page 80

FAX FUNCTIONS

POINTS TO CHECK AND PROGRAM AFTER INSTALLATION

After installing the machine and before using it as a fax machine, check the following points and program the required information.

Set the date and time

The machine has an internal clock. It is important to set the correct date and time because they are used for such features as Timer Transmission (p.98). The date and time are set in the system settings. (p.176) The date and time appear in the display. Make sure the correct date and time appear. If the date and time are wrong, please correct them.

Program the sender's name and sender's number

The name and fax number of the user of the machine is programmed in "Own Passcode Set" (p.184) in the system settings. (Only one name and number can be programmed.) The programmed name and number are printed at the top of each transmitted fax page. The sender's number is also used as an identification number when you use the Polling function to request transmission from another fax machine (see "SENDING OPTIONS" (p.100)).

Note

You can check your programmed name and number by printing out the "Administrator Settings List" in the system settings. (See

"List Setting" (p.183).)

Paper sizes that can be used for fax mode

The machine can use A4, B5, A5, 8-1/2" x 14", 8-1/2" x 13" and 5-1/2"x 8-1/2" size paper; (If your machine uses AB-based paper sizes, 8-1/2" x 14", 8-1/2" x 13" and 5-1/2" x 8-1/2" size paper cannot be used in fax mode. (Among INCH sizes, only 8-1/2" x 11" and 5-1/2"x 8-1/2" can be used.))

For this reason, if only paper sizes that can be used in other modes but not in fax mode are loaded in the machine, received faxes cannot be printed. (For other points regarding fax reception, see "RECEIVING FAXES" (p.95).)

Note

For the procedures for loading paper in the trays, "LOADING PAPER" (p.19).

Page 81

FAX FUNCTIONS

FAX MODE (BASE SCREEN)

The base screen of fax mode is displayed by pressing the [FAX] key ( ) when the copy mode, or scan mode screen appears.

The base screen of fax mode

(1)

(2)

(3)

(4)

(5)

Left Menu Right Menu

(1) Message display

Messages appear here to indicate the current status of the machine.

(2) Date and time display

This shows the date and time.

(3) Transmission mode display (p.89)

There are three transmission modes: memory transmission, direct transmission, and manual transmission. This shows the currently selected transmission mode.

(4) Exposure display

This shows the exposure for scanning the original.

(5) Resolution display

This shows the resolution for scanning the original.

(6) Free memory display

This shows the percentage of fax memory that is free.

(6)

(9)

(7)

(8)

(7) Reception mode display (p.96)

There are two modes for receiving faxes: automatic reception and manual reception. This shows the currently selected reception mode.

(8) Original display (p.27)

This displays an icon to indicate the original scanning mode when an original has been placed.

: One-sided original scanning in the

document feeder.

: Two-sided original scanning in the

document feeder (Models with the

two-sided scanning function). None: Document glass This also shows the currently selected original

scanning size.

(9) Original Size (p.85)

This is used to set the original scanning size.

(10) Resolution (p.92)

This menu is used to select resolution settings.

(11) Broadcast (p.99)

This is used to perform a broadcast transmission.

(12) Program (p.107)

Select this menu to use a program.

(10)

(11)

(12)

Note

The following functions also operate when a mode other than fax mode is selected:

• Automatic reception

• Manual reception

• Timer Transmission

• Transmission of stored memory transmission jobs

• Voice calls (when the extension phone is installed)

• Remote reception

Page 82

ORIGINALS

ORIGINALS THAT CAN BE FAXED

Original sizes

FAX FUNCTIONS

Using the document

feeder

Using the document

glass

Note

*Long originals

Depending on the resolution setting and the width of the original, there may not be sufficient space in memory to hold a long original. When a long original cannot be entirely scanned, use direct transmission or manual transmission (on-hook dialling).

• There are restrictions on originals that can be scanned using the document feeder. For more information, see "NORMAL COPYING" (p.26).

• When sending a fax, originals of different length can be scanned together from the document feeder, as long as the widths are the same. (one-sided scanning)

Scanning width is fixed to A4 width (210mm) or 8-1/2" (216mm). Scanning length is automatically adjusted from 148mm to 500mm.

All are scanned at A4 or 8-1/2" x 11".

Page 83

FAX FUNCTIONS

CONVENIENT DIALLING METHODS (AUTO-DIALLING)

The fax function includes a convenient auto dial feature (Speed dialling and group dialling). By programming frequently dialled numbers, you can call and send faxes to these locations by means of a simple dialling operation (p.87). There are two types of auto-dialling: Speed dialling, and group dialling. To program auto-dial numbers, see p.103.

• Speed dialling (300 stations) A stored destination can be dialled by pressing the [SPEED] key ( ), entering a 3-digit number (000 to 299), and pressing the [BLACK & WHITE START] key. A name (maximum 36 characters) can be stored for each destination.

• Group dialling Multiple numbers can be stored in a Speed Dial number. This is convenient for communicating with a group of other fax machines.

• REDIALLING The machine retains the last fax or phone number dialled. This number can be redialled by simply pressing the [REDIAL] key ( ) and then the [BLACK & WHITE START] key.

• If you pressed a numeric key during the previous

call, the [REDIAL] key ( ) may not dial the correct number.

• Redialling is not possible to broadcast transmission

(p.99), serial polling (p.100), timer transmission (p.98) or group dialling (p.87) destinations.

• ON-HOOK DIALLING This feature allows you to dial without lifting an extension phone connected to the machine. Press the [SPEAKER] key ( ), listen for the dial tone through the speaker, and then dial.

• Faxes must be sent manually when using on-hook

dialling. (p.90)

• Up to 100 destinations can be stored in each group dial number, and a combined total of 300 Speed Dial and

Note

group dial numbers can be stored.

• Stored Group dialling and Speed dial destinations can be called up using a search name entered when the key or destination was stored. (p.87)

• To prevent dialling a wrong number and sending a fax to an incorrect destination, check the message display carefully when you store the number. You can also check stored numbers by printing out the programmed information after storing the number. (p.109)

Page 84

FAX FUNCTIONS

FAX TRANSMISSION METHODS

There are three basic methods for fax transmission: memory transmission, direct transmission, and manual transmission. When memory transmission is used, the document is temporarily stored in memory before being transmitted. When direct transmission or manual transmission is used, the document is transmitted without being stored in memory. The default transmission setting can be set to "Memory TX" or "Direct TX" using "Send Mode" (p.186) in the system settings. To manually switch between "Memory TX" and "Direct TX", use the [COMM. SETTING] key ( ). (See "Faxing by direct transmission" (p.89).) The following explanations generally assume that memory transmission is being used.

ADDRESS REVIEW FUNCTION

The Address Review function allows you to check fax destinations to prevent transmission to an incorrect destination. When a fax number is entered with the numeric keys or selected with the [REDIAL] key ( ), a screen appears after you enter the number prompting you to reenter the number for confirmation.

• When a Speed Dial number (p.87) is used for transmission, a screen appears for confirmation of the stored name and number.

• When a group dial number (p.87) is used for transmission, a screen appears for confirmation of all numbers stored in the group.

This function can be set in "Address Review" in the system settings (p.186).

Note

• When the Address Review function is turned on, the [SPEAKER] key ( ) can only be used for manual reception a screen appears to confirm whether you want to start reception. The speaker key on a connected extension phone can be used.

• If the "Only apply to direct entry" checkbox is selected when the Address Review function is turned on, the Address Review screen only appears when a number is entered with the numeric keys or the [REDIAL] key ().

(p.90). If you press the [SPEAKER] key ( ) when the machine rings to signal an incoming call,

Page 85

FAX FUNCTIONS

SENDING A FAX

BASIC PROCEDURE FOR SENDING FAXES

Make sure that the machine is in fax mode.

The FAX indicator is lit when the machine is in fax mode. If the indicator is not lit, press the [FAX] key (). If user authentication has been enabled for the fax function in the system settings, a message will appear prompting you to enter your user number when you switch to fax mode. Enter your account number (5 digits) with the numeric keys. (p.178)

Using the document feeder Using the document glass

Place the original(s).

Using the document feeder: p.27

Note

Specify the original size.

One-side scanning

When the original is placed in the document feeder, the icon changes to [AUTO]. The original size cannot be changed by selecting "Orig. Size" in the right menu.

Note

Two-side scanning

For the procedure for specifying the original size see "FAXING A TWO-SIDED ORIGINAL" (p.88).

This is a single transmission operation, and therefore originals cannot be scanned in succession from both the document feeder and the document glass.

Originals up to 500 mm long can be sent automatically.

Place the original(s) in the document

feeder tray or on the document glass.

Using the document glass: p.27 If you are using the document glass to send multiple pages, place the first page first.

Specify the original size.

Select the "Original Size" on the right menu. The paper size that can be selected is A4 or

8-1/2" x 11".

AUTO: One-sided scanning in the document

feeder.

A4: Two-sided scanning in the document

feeder (Models with the two-sided scanning function).

A4: Document glass

If needed, adjust the resolution and exposure settings.

Dial the fax number.

• The entered number appears in the message display. Up to 50 digits can be entered. If you make a mistake, press the [C] key and then enter the correct number.

• Redialling and automatic dialling can also be used (p.83, p.87).

Page 86

FAX FUNCTIONS

Entering a pause

If a pause is necessary when dialling out from a PBX or when dialling an international number, press the [REDIAL] key ( ). (This key functions as a pause key when entering a number.)

If you press the [PAUSE] key ( ) once, a hyphen ("-") appears and a 2-second pause* is inserted. After entering a number, you can also press the [PAUSE] key ( ) to enter a hyphen and then enter another

number using the numeric keys. (This connects the numbers together, and is called Chain dialling.) * The duration of each pause can be changed in the system settings. (See "Pause Time" (p.184).)

Note

Press the [OK] key.

When the reenter screen appears, reenter the fax number.

• "Address Review" (p.186)

Press the [OK] key.

Press the [BLACK & WHITE START]

key.

• Scanning begins

• If the line is free, the machine will dial the

• If there is a previously stored job or a job is in

If scanning is completed normally, the following screen is appears briefly and then the display returns to the base screen.

Group dials cannot be used for chain dialling.

Using the document feeder Using the document glass

Press the [BLACK & WHITE START]

key.

Scanning begins.

receiving machine and begin transmission as soon as the first page is scanned. ("Quick On-line" (p.91))

progress, or if the line is being used, all pages of the original are scanned into memory and stored as a transmission job. (This is called memory transmission: the destination is automatically called and the document transmitted after previously stored jobs are completed.)

If you have another page to scan,

change pages and then press the [BLACK & WHITE START] key.

• Repeat this sequence until all pages have been

• You can change the resolution and exposure

After the last page is scanned, press

the [READ-END] key ().

Open the document feeder and remove the original. When the original is removed or any key operation is performed, the display returns to the base screen.

The destination is automatically called and the document transmitted after any previously stored jobs are completed.

scanned.

settings as needed for each.

Note

• To cancel transmission To cancel transmission while "Reading" appears or before the [READ-END] key ( ) is pressed, press the [C] or [CA] key. To cancel a transmission job that is already stored, press the [FAX STATUS] key ( ) and cancel the job as explained on p.93.

• A job number (3 digits) appears in the display with "Read End" when memory transmission is performed. If you make a note of this number after performing a broadcast transmission, you can use the number to check the results of the transmission in the transaction report or activity report.

• If the power is turned off or a power failure occurs while an original is being scanned in the document feeder, the machine will stop and an original misfeed will occur. After power is restored, remove the original as explained in "MISFEED IN THE DOCUMENT FEEDER" (p.153).

Page 87

FAX FUNCTIONS

TRANSMISSION BY AUTO-DIALLING (SPEED DIALLING AND GROUP DIALLING)

Instead of entering a full fax number with the numeric keys, you can send a fax by pressing the [SPEED] key ( ) and entering a 3-digit number. To use an automatic dialling, the 3-digit number and name and fax number of the destination must first be stored. See p.83 for information on auto-dialling and p.103 for information on programming auto-dial destinations.

Enter the 3-digit number with numeric keys.

• Enter the 3-digit number entered when the Speed Dial number or Group Dial was programmed.

• If you make a mistake, press the [C] key and then enter the correct number. If you enter a 3-digit number that is not programmed in the machine, press the [C] key and then enter the correct number. If you do not know the Speed Dial number, print out the "Speed # List" or "Group List". (See "PRINTING LISTS OF PROGRAMMED INFORMATION AND SETTINGS" (p.109).)

Press the [OK] key.

Check the destination. If correct, press the [OK] key again.

Note

• A job number (3 digits) appears in the display with "Read End" when transmission is performed. If you make a note of this number after performing a broadcast transmission, you can use the number to check the results of the transmission in the transaction report or activity report.

SEARCHING FOR A PROGRAMMED DESTINATION (USING THE [ADDRESS] KEY ( ))

At the time of dialling, you can enter letters to search for a destination stored in a Speed Dial number, or Group dial.

Press the [ADDRESS] key ( ) and enter the search letters (you can also skip entry of

search letters and go directly to the next step to display the first destination in the address list).

Up to 10 of the following types of characters can be entered. Upper case letters, lower case letters, numbers, special characters (See "ENTERING CHARACTERS" (p.24).)

Press the [OK] key and select the desired destination with the [ ] or [ ] key.

• The search results appear in the following order: upper case letters, lower case letters, special characters, and numbers.

• If not all letters of the destination name appear, press the [READ END] key ( ) to display the full name. Press the [READ END] key ( ) once again to return to the original screen.

Note

Page 88

FAX FUNCTIONS

FAXING A TWO-SIDED ORIGINAL

Follow the steps below to automatically transmit both sides of a two-sided original. (Only on models with the two-sided scanning function.)

Press the [DUPLEX] key ( ) on the operation panel and select "2-Sided".

Select "Portrait-Booklet", "Portrait-Tablet", "Landscape-Booklet", and

"Landscape-Tablet" with the [ ] or [ ] key.

Note

Press [OK] key.

• Booklets and tablets Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets.

• Duplex scanning is cancelled when the transmission is completed, or when the [CA] key is pressed.

• Duplex scanning of two-sided originals is only possible when a Document feeder (Models with the two-sided scanning function) is used. Automatic scanning of both sides of an original is not possible when the document glass is used.

• The image of the back side of the original is rotated 180 degrees if needed at the time of transmission, and thus there is no need to change the orientation at the receiving machine.

• To cancel duplex scanning, select "1-Sided" in step 1 and then press the [OK] key.

• Only the following two-sided document sizes can be used: A4, 8-1/2

"x 14", 8-1/2 "x 13-1/2", 8-1/2 "x 13-2/5", 8-1/2 "x 13", 8-1/2" x 11"

BOOKLET TABLET

Page 89

FAX FUNCTIONS

Transmission settings (memory transmission mode and direct transmission mode)

Transmission modes include memory transmission, where the original is temporarily scanned into memory before transmission, and direct transmission, where the original is transmitted directly without being scanned into memory. There are two types of memory transmission: "Storing transmission jobs (memory transmission)" (p.90), where all pages of the original are scanned into memory before transmission begins, and "Quick On-line" (p.91), where the destination is dialled after the first page is scanned and the remaining pages are transmitted as they are scanned. During a memory transmission, it may happen that the memory becomes full while the originals are being scanned. See "If the memory becomes full during transmission of a stored transmission job" (p.90), and see "If the memory becomes full during a quick online transmission" (p.91)

If there are too many pages and memory transmission is not possible, you can press the [COMM. SETTING] key () to switch from memory transmission to direct transmission. When direct transmission is used, transmission begins after the current job is completed, allowing you to give priority to a transmission job. As such, direct transmission is a convenient means of performing an interrupt transmission when there are a large number of stored transmission jobs.

To switch between memory transmission and direct transmission, see the following "Faxing by direct transmission".

Note

Faxing by direct transmission

Press the [COMM.SETTING] key ().

The communication settings screen appears.

Select "TX" with the [ ] or [ ] key.

Note

Select "Memory TX" with the [ ] or [ ] key and press the [OK] key.

When transmission is performed manually using an extension phone connected to the machine or using on-hook dialling, direct transmission is automatically selected. (Memory transmission is not possible.)

The communication settings screen can also be displayed from the function selection screen. Press the [SPECIAL FUNCTION] key ( ) Setting" with the [ ] or [ ] key, and press the [OK] key.

to display the special function selection screen, select "Comm.

Dial the fax number and press the [BLACK & WHITE START] key.

When using the document glass, multiple original pages cannot be transmitted in a single transmission.

Note

• To change from "Direct Transmission" back to "Memory Transmission", select "Memory TX" in step 3.

• To cancel a direct transmission, press the [C] key.

Page 90

FAX FUNCTIONS

Faxing by manual transmission (using the [SPEAKER] key ( ))

Press the [SPEAKER] key ( ).

When this key is pressed, a message regarding volume adjustment will appear briefly followed by the dial entry screen. You can adjust the speaker volume (high, middle, or low) by pressing the Note that this will not change the volume setting in the system settings. Ringing will be heard from the speaker on the rear side of the machine when the [SPEAKER] key

Dial the fax number and press the [BLACK & WHITE START] key.

() is used for dialling.

[] or [] key.

Note

Select "Send" and press the [OK] key.

• When the Address Review function is turned on (p.186), the [SPEAKER] key ( ) cannot be used for transmission.

• To cancel dialling using the [SPEAKER] key ( ) when you need to redial the number or because transmission was interrupted, press the [SPEAKER] key ( ) once again.

• As the original is not stored in memory when direct transmission and manual transmission are used, the following functions cannot be used. Broadcast transmission "SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION" (p.99), "AUTOMATIC TRANSMISSION AT A SPECIFIED TIME" (p.98), "Recall Setting (Busy)" (p.186), duplex scanning, Address Review, and others.

• When a fax is sent by direct transmission or manual transmission, the fax is sent after the connection with the receiving machine is established.

Storing transmission jobs (memory transmission)

When the line is in use, the transmission job is temporarily stored in memory. When the current job and any previously stored jobs are completed, transmission begins automatically. (This is called memory transmission.) This means that transmission jobs can be stored in memory by performing a transmission operation while the machine is occupied with another transmission/reception operation. A combined total of 50 memory transmission and timer transmission jobs (p.98) can be stored at once. After transmission, the scanned document data is cleared from memory. You can check transmission jobs stored in memory in the fax job status screen. (p.93) Note that depending on the number of pages stored in memory and the transmission settings, it may not be possible to store 50 jobs in memory.

• The procedure for storing a transmission job is the same as the procedure in "BASIC PROCEDURE FOR SENDING FAXES" (p.85).

• If you have not yet pressed the [BLACK & WHITE START] key, you can cancel a transmission job by pressing the [C] key.

• If you have already pressed the [BLACK & WHITE START] key, see "Cancelling a stored transmission job" (p.93). If the original is still being scanned after the [BLACK & WHITE START] key is pressed, you can press the [C] key to cancel the transmission.

•

If you store a transmission job in direct transmission mode, you will not be able to store any further transmission jobs.

After transmission, the scanned document data is cleared from memory. You can check transmission jobs stored in memory in the fax job status screen. (p.93)

If the memory becomes full during transmission of a stored transmission job

If the memory becomes full while scanning the first page of a document, the transmission job is automatically cancelled. If the memory becomes full while scanning the second page or a following page, scanning stops. In this case, you can either press the [C] key to cancel the transmission, or press the [OK] key to transmit only those pages which were completely scanned.

Page 91

FAX FUNCTIONS

Quick On-line

When you use the document feeder to send a multi-page document and there are no previously stored jobs waiting or in progress (and the line is not being used), the machine dials the destination after the first page is scanned and begins transmitting scanned pages while the remaining pages are being scanned. This transmission method is called Quick On-line. When a quick online transmission is being performed, the message display shows "Reading" "Dialling" - "Comm." - "Sending" in that order until scanning of the remaining pages is completed. When all pages have been scanned, "Read End" appears before the above messages appear. If the receiving party is busy, the quick online transmission will change into a stored transmission job (memory transmission). (See "Storing transmission jobs (memory transmission)" (p.90).)

If the memory becomes full during a quick online transmission

If the memory becomes full while scanning the first page of a document, the transmission job is automatically cancelled. If the memory becomes full while scanning the second page or a following page, those pages which were completely scanned will be transmitted.

Note

The machine is initially set (factory setting) to perform Quick On-line transmission. If desired, you can disable this function in the system settings. (See "Quick On Line TX" (p.186).) When an original is transmitted using the following methods, the job will be stored in memory. (Quick On-line transmission will not be performed.)

• Sending a fax from the document glass.

• "SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION" (p.99)

• "AUTOMATIC TRANSMISSION AT A SPECIFIED TIME" (p.98)

If the receiving party is busy

If the receiving party is busy, the transmission is temporarily cancelled and then automatically re-attempted after a brief interval. (Two attempts are made at an interval of 3 minutes.* If you do not want the machine to re-attempt the transmission, press the [FAX STATUS] key ( ) and cancel the job. (p.93) *1 The settings can be changed in the system settings. (See

)

"Recall Setting (Busy)" (p.186))

If an error occurs that prevents transmission

If an error occurs that prevents transmission or the receiving machine does not answer the call within 45 seconds*2, the transmission is stopped and then automatically re-attempted later. One attempt is made at an interval of 1 minute.* cancel the job. (p.93) This machine also supports error correction mode (ECM) and is set to automatically resend any part of a fax that is distorted due to noise on the line.* *2 The settings can be changed in the system settings. (See "Ring Timeout In Auto TX" (p.186) and "Recall Set

(Err)" (p.186).)

*3 If the other fax machine does not support ECM or ECM is not operating, error correction will not take place.

) If you do not want the machine to re-attempt the transmission, press the [FAX STATUS] key ( ) and

Page 92

FAX FUNCTIONS

HOW TO SELECT THE RESOLUTION

The resolution can be changed to match the text size of the original, and the original type, such as a photo. Select "Resolution" in the right menu of the base screen of fax mode and press the [OK] key.

Standard Select for an original with normal size text.

Fine

Super Fine

Fine / Halftone

Super Fine /

Halftone

Note

Select for an original with small text or detailed diagrams. The original will be scanned at twice the density of "Standard".

Select for an original with intricate pictures or diagrams. A higher-quality image will be produced than with the "Fine" setting.

Use for photo or shaded colour originals (colour documents, etc.). Transmits a clearer image than with "Fine" or "Super Fine" alone. The transmission time is slightly longer when halftone is selected.

• The factory default settings for the resolution and contrast are "Standard" and "Auto", respectively. The default settings for the resolution and contrast can be changed in the system settings "Set Res. Con." (p.186). When using the document glass to scan multiple original pages, you can change the resolution and contrast each time you change pages. When using the auto document feeder, you cannot change the resolution and contrast after scanning has started.

• Even if you send a fax at "Fine" or "Super Fine", the receiving fax may not be capable of receiving and printing the fax at that resolution.

• To cancel a resolution setting, press the "Reset" key.

CHANGING THE EXPOSURE

The exposure can be changed to match the darkness of the original.

Select the [Exposure] key ( ).

Adjust the exposure.

(1) Select the item. (2) Adjust the exposure.

To dark the exposure , select the [ ] key, and to lighten the exposure, select the [] key.

(3) Select the [OK] key.

Page 93

FAX FUNCTIONS

CANCELLING A FAX TRANSMISSION

To cancel a transmission that is in progress or a stored transmission job, follow the steps below. A transmission in progress or a stored transmission job is cancelled from the fax status screen. (Printing of a received fax cannot be cancelled.)

Note

To cancel a transmission while the original is being scanned ("Reading" appears in the message display) or before the key is pressed ([READ-END] key ( ) when scanning the original from the document glass), the [C] or [CA] key can be pressed.

Cancelling a fax transmission

Press the [FAX STATUS] key ( ).

• When a transmission is in progress, the job being transmitted is displayed.

• If the displayed job is not the job that you wish to cancel, it is likely that the job to be cancelled is a stored job waiting for transmission. Press the [BACK] key ( ) to display the fax status selection screen and then follow the procedure in "Cancelling a stored transmission job" on "Cancelling a stored transmission job" (p.94) to cancel the job.

Note

Press the [C] key.

Press the [OK] key.

The transmission is cancelled.

When a transmission is not in progress, the following fax status selection screen appears.

Note

• If you do not wish to cancel the transmission, press the [ ] key in the screen of step 2, select "No", and press the [OK] key.

• You can check cancelled operations in the Activity Report. "Cancel" will appear in the "Type/Note" column of the report. Additional information on the display during transmission

(A) (B)

(A) Destination name

The name of the destination appears if programmed.

(B) Transmission method name

In the case of a timer transmission, the timer icon " " appears at the beginning of the transmission method name.

Appears during sending.

(D) Document number

The document number assigned at the time of scanning in memory transmission mode appears.

Page 94

FAX FUNCTIONS

Cancelling a stored transmission job

If you do not wish to cancel a stored transmission job and only wish to check its status, press the [BACK] key ( ) instead of the [C] key in step 4 to exit.

Press the [FAX STATUS] key ( ).

The fax job status screen is displayed.

Note

Select "TX/RX Reserve" with the [ ] or [ ] key.

Press the [OK] key.

The first stored transmission job appears. Press the

Press the [C] key.

The transmission cancel confirmation screen appears.

Select "Yes" with the [ ] or [ ] key.

Press the [OK] key.

The selected transmission job is cancelled. If you wish to cancel another transmission job, repeat steps 1 through 6.

When a transmission is in progress, the job being transmitted is displayed. Press the [BACK] key () to display the fax status selection screen.

[] or [] key until the transmission job that you wish to cancel appears.

Note

You can check cancelled recall mode jobs in the Activity Report. "Cancel" will appear in the "Type/Note" column of the report.

Contents of the stored job screen (screen of step 3)

(A)

(B) (C) (D)

(F)

(A) Current status

"Waiting" will appear next to stored transmission jobs and timer transmission jobs. "Recall" will appear next to recall mode jobs.

(B) Destination

The name of the destination appears if programmed.

In the case of a timer transmission, the timer icon " " appears at the beginning of the transmission method name.

(D) Number of pages stored

In the case of a stored transmission job, the document number assigned at the time of scanning appears. (E) In the case of a timer transmission, the timer job number appears. (F) In the case of a timer transmission, the specified reservation time appears. "Prepared" will appear for a

stored transmission job.

Status of completed jobs To check the status of completed jobs, select "TX/RX Completed" in step 2 and press the [OK] key in step 3.

(E)

Page 95

FAX FUNCTIONS

RECEIVING FAXES

When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing. (This is called automatic reception.) If you do not wish to have received faxes printed immediately, use the print hold function to hold received faxes in memory for printing at your convenience (all received faxes will be printed at once). To enable this function and print received faxes, see "FAX PRINT HOLD FUNCTION" (p.97).

Note

• You can store a transmission job while fax reception is in progress. (See "Storing transmission jobs (memory

transmission)" (p.90)

• To print received fax pages on both sides of the paper, enable "Duplex Reception" (p.187) in the system

settings.

• If a extension phone is not connected to the machine, use automatic reception.

• If the Address Review function (p.186) is on, you can press the [SPEAKER] key ( ) when the machine rings

to select whether the fax will be received. Select "Yes" to receive the fax or "No" to reject the fax with [ ] [ ] , and press the [OK] key.

• In order to receive faxes, paper must be loaded in the paper tray. See "LOADING PAPER" (p.19) to load

appropriate paper.

RECEIVING A FAX

The machine will ring* and reception

will automatically begin.

The LINE indicator ( ) lights up.

If an extension phone is connected and the

Note

*Number of rings

The machine has been set to ring twice before beginning automatic reception. You can change the number of rings to any number from 0 to 9 in the system settings. (See "#Of Rings At. RX" (p.187).) If the number of rings is set to 0, the machine will receive faxes without ringing.

other party is sending a fax by manual transmission (p.119), you can lift the handset before fax reception starts and speak to the other party.

Reception ends.

• When reception ends, the machine sounds a beep.

• When the optional job separator tray kit is

installed, received faxes are output to the job separator.

The job separator has a sensor that detects

Note

when a tray is full. When approximately 100 sheets accumulate in a tray, a message appears in the display and fax printing stops. If this happens, remove the sheets. Printing will resume momentarily.

Page 96

FAX FUNCTIONS

If received data cannot be printed

If the machine runs out of paper or toner, or a paper misfeed occurs, or if the machine is printing a print or copy job, received faxes will be held in memory until printing becomes possible. The received faxes are automatically printed when printing is possible. When received faxes are held in memory, the FAX [DATA] light ( ) blinks. You can also use the forwarding function to have another fax machine print the received faxes. (See "FORWARDING FUNCTION" (p.110).)

In order to receive faxes, paper must be loaded in the paper tray. Load appropriate paper as explained in

Note

"LOADING PAPER" (p.19).

• If you receive a fax that is larger than the loaded paper, the system setting uses "Received Data Print Condition" (p.187) to print it out in the following manner: If "Reduction" is set up, the image is automatically reduced before printing.* If "Division" is set up, the image is split onto multiple sheets of paper and printed on them at actual size.* If "Actual Size" is set up, the image is printed at actual size without being split.* *1 If the loaded paper is of the B5 size or less, the received image may not be printed depending upon the

width and length of the image data.

*2 The received image won't be printed until you load the paper larger than the actual size.

• In fax mode, printing is not possible on B5 and A5 sizes. (Among AB sizes, only A4 can be used for printing.) (If your machine uses AB-based paper sizes, 8-1/2" x 14" size paper cannot be used in fax mode. (Among AB sizes, only 8-1/2" x 11" and 8-1/2" x 11" can be used for printing.))

• If the paper runs out while a fax is being printed, printing will automatically continue using the closest size of paper in another tray.

• If you change the size of paper loaded in a tray, change the tray's paper size setting.

• Faxes cannot be printed correctly if the actual paper size is different from the paper size setting. Be sure to set the tray's paper size setting to the same paper size as the paper loaded in the tray. For example, if you receive an B4 (11" x 17") size fax when A4 (8-1/2" x 14") paper is loaded in the tray and the tray's paper size setting is B4 (11" x 17"), the fax will be printed on A4 (8-1/2" x 14") paper and part of the image may be cut off If the paper loaded in the tray is larger than the paper size setting, paper larger than the recognized fax size will be used. (A message prompting you to check the tray's paper size setting will appear.)

• Received faxes cannot be printed on paper inserted in the bypass tray.

MANUAL FAX RECEPTION

When the Address Review function (p.186) is turned on, you can decide whether to receive a fax (this is called "manual reception" in this manual).

SETTING THE RECEPTION MODE

Press the [COMM. SETTING] key () in the initial state of Fax mode.

The communication setting screen can also be displayed from the function selection screen.

Note

Select "Manual" and press the [OK] key.

Note

Manually receiving a fax

When the machine rings, press the [SPEAKER] key ( ). To receive the fax, select "Yes". If you do not want to receive the fax, select "No".

Press the [SPECIAL FUNCTION] key ( ) to display the function selection screen, select "Comm. Setting" with the [ ] [ ] keys, and press the [OK] key.

To return to auto reception, select "Auto" in step 1 above.

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FAX FUNCTIONS

FUNCTION KEY

This is the initial setting that appears when the [SPECIAL FUNCTION] key ( ) is pressed in fax mode.

FAX PRINT HOLD FUNCTION

Faxes are normally printed as soon as they are received. This function is used to hold received faxes in memory rather than printing them as they are received. Faxes held in memory are printed manually all at once.

Settings required for fax print hold

If a fax is received when auto power shut-off mode has activated ("POWER ON AND OFF" (p.15)), the machine returns to normal operation in order to print the fax. For this reason, if faxes are received at regular intervals, auto power shut-off will repeatedly activate and deactivate and less power will be conserved. If you wish to maximize the benefit of auto power shut-off at night and other times when printing of received faxes is not immediately necessary, enable fax print hold. When fax print hold is enabled, receiving faxes when auto power shut-off has activated will not cause auto power shut-off to deactivate.

It is recommended that you enable and disable fax print hold as needed for your conditions of use; for example, enable fax print hold during the night and disable it during the day.

• When fax print hold is enabled and received faxes are held in memory, the DATA indicator ( ) above the

Note

[FAX] key ( ) on the operation panel blinks and a message appears in the display. (When the received faxes are printed, the indicator stops blinking and the message no longer appears.)

• If the remaining free memory reaches 0%, fax reception will no longer be possible. For this reason, it is important to constantly make sure that sufficient free memory remains and frequently print received faxes. The percentage of free memory remaining appears in the base screen of fax mode. (p.81)

Select the "Fax Print Hold" function.

Enabling fax print hold

Printing received faxes held in memory

If fax print hold is prohibited using "Disable

Note

Select "Setting ", and then select "On".

Fax Print Hold" (p.185) in the system settings, it will not be possible to enable it.

Select "Fax print hold", and then select "Print".

To disable fax print hold, select "Off".

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FAX FUNCTIONS

AUTOMATIC TRANSMISSION AT A SPECIFIED TIME

This feature enables you to set up a transmission or polling operation to be performed automatically at a specified time up to a week in advance. This is convenient when you will be out of the office or for transmission at off-peak nighttime rates. A combined total of 50 timer transmission and memory transmission jobs can be stored.

• After a timer transmission is performed, the information (image, destination, etc.) is automatically cleared from

Note

Select "Timer Mode" and press the [OK] key.

If a time has been specified, a checkmark appears in front of "Timer Mode". To cancel a specified time, press the [LOGOUT] key ( ) in the above display with "Timer Mode" highlighted. The current time appears in the screen. If the current time is not correct, press the [CA] key to cancel the operation and see "Daylight Saving Time" (p.176) to correct the time setting.

memory.

• To perform a timer transmission, the original must be scanned into memory. It is not possible to leave the original in the document feeder or on the document glass and have it scanned at the specified time of transmission.

• The date and time is set in the machine using the system settings. (See "Daylight Saving Time" (p.176).)

• Only one polling timer operation can be set up at a time. If you wish to set up multiple timer polling operations, combine the machines to be polled into one serial polling operation with a timer setting (see "Serial polling mode" (p.101)).

Select the day of the week with the [ ] or [ ] key.

The selected day is highlighted. If you select "No Select Days", the transmission will be performed as soon as the specified time arrives. To return to the "Time Setting" display, press the [BACK] key ( ).

• To cancel a timer operation after the above procedure has been completed, follow the procedure in

Note

"CANCELLING A FAX TRANSMISSION" (p.93).

• A timer job number is automatically assigned to the operation. This number can be used to cancel a stored job. (See the note Cancelling a stored transmission job screen (screen of step 3)" on p.94.)

• Other operations can be performed after a timer operation is set up. If another operation is in progress when the specified time arrives, the timer transmission will begin when the job in progress is completed.

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FAX FUNCTIONS

SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION

This feature is used to send a fax to multiple destinations in a single operation. The original to be transmitted is scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for such purposes as distributing a report to company branches. Up to 100 destinations can be selected. When transmission to all destinations has been completed, the document is automatically cleared from memory.

• If you frequently use broadcasting to send faxes to the same group of destinations, it is convenient to program

Note

those destinations into a group dial. The procedure for programming group dials is explained on p.103.

• When a group dial is used to send a fax, the fax is broadcast (transmitted) to the destinations programmed in the group dial. For example, if five destinations are programmed in a group dial and the key is pressed for a broadcast transmission, the broadcast transmission will have five destinations.

Beep

Destination A

(recipient)

Sender

Reception

Successive transmission

Select the broadcast

transmission function.

Enter a full fax number with the numeric keys or press an auto-dial key (Rapid key,

The document is scanned

into memory

Beep

Reception

Beep

Reception

Destination B

(recipient)

Destination C

(recipient)

Speed Dial number, or group key) to select the first destination. (p.87)

The destination selection screen appears. To clear a mistake when entering a full number with the numeric keys, press the [C] key to clear one digit at a time. A destination selected with a Speed Dial number, or group dial is indicated by an icon and a number. To clear an entry, press the [C] key.

Press the [OK] key and then select the next destination by entering a full fax number

or pressing an auto-dial key.

After entering a full number with the numeric keys, press the [OK] key to complete the entry. If you pressed an auto-dial key in step 1, it is not necessary to press the [OK] key. You can immediately press another auto-dial key for the next destination. Repeat steps 1 and 2 to select the remaining destinations.

• If you need to delete a number for which entry has already been completed by pressing the [OK] key, use the

Note

Continue from step 7 of "BASIC PROCEDURE FOR SENDING FAXES" (p.85).

[ ] or [ ] key to select the number and then press the [C] key.

• If the selected destinations exceed the display range of the message screen, press the [ ] or [ ] key to scroll through and check the destinations.

• Destinations can also be selected using the address directory and the [REDIAL] key ( ). Note, however, that the [REDIAL] key ( ) can only be used to select the first destination (it must be used before any other destinations are selected).

• If you use two group dials that have 50 stations each, the total number of destinations entered will be 100.

To cancel a broadcast transmission

Note

To cancel a broadcast transmission when selecting destinations, press the [CA] key. To cancel transmission after the transmission procedure has been completed, follow the procedure in "CANCELLING A FAX TRANSMISSION" (p.93).

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FAX FUNCTIONS

SENDING OPTIONS

This function allows your machine to call another fax machine and initiate reception of a document in that machine. A timer setting can also be specified to have the operation take place at night or at another specified time. (See "AUTOMATIC TRANSMISSION AT A SPECIFIED TIME" (p.98).)

The other machineYour machine

(2) Permits polling

(1) Polling (ask other machine

to send document)

(4) Document data is automatically

sent to your machine

Group dials and the "SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION" (p.99) can be used to successively poll multiple fax machines in a single operation (this is called "serial polling"). Up to 100 machines can be polled. In this case, the sequence of operations in the above diagram is successively repeated for each sending machine selected. When using the Public Box function, do not set the fax reception mode to "Manual". (See "MANUAL FAX RECEPTION" (p.96).)

If the other machine is using polling security (see "Restricting polling access (polling security)" (p.103)), your fax

Note

Select "Sending Options".

number (sender's number) must be programmed in the system settings (see "Own Passcode Set" (p.184)) and your number must also be programmed in the other machine.

(3) Document data previously

scanned into memory

POLLING

Select "Polling".

Press the [OK] key and enter the fax number of the other machine with the numeric

keys specify a Speed Dial number (a group dial cannot be used).

Press the [OK] key. Press the [BLACK & WHITE START] key. "Polling reservation has

been set." appears in the screen. After communicating with the other machine, your machine prints the received fax.

To cancel the operation

Note

During communication: Cancel as explained in "Cancelling a fax transmission" (p.93). While the job is stored: Cancel as explained in "Cancelling a stored transmission job" (p.94).

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