Sharp MX-B401, TINSE4377FCZZ User Manual

MODEL: MX-B401

DIGITAL MULTIFUNCTIONAL SYSTEM

Quick Start GuideQuick Start GuideQuick Start Guide

Before using the machine

Functions of the machine and procedures for placing originals and loading paper.

Copying

Using the copy function.

Printing

Using the printer function.

Keep this manual close at hand for reference whenever needed.

Faxing

Using the fax function.

Scanning

Using the scan function.

Document filing

Storing jobs as files on the hard drive.

System settings

Configuring settings to make the machine easier to use.

Troubleshooting

Frequently asked questions and how to clear paper misfeeds.

OPERATION MANUALS AND HOW TO USE THEM

Three printed manuals and a manual in PDF format are provided with the machine.

Printed manuals

To learn the parts of the machine and how to use them To load paper

Before using the machine (page 9)

To make a copy

Copying (page 29)

To print a file

Printing (page 57)

To send a fax

Faxing (page 71)

To send a scanned image To use Internet fax

Scanning (page 95)

What is document filing? What is it used for?

Document filing (page 117)

What are the system settings?

System settings (page 127)

Quick Start Guide

(this manual)

This manual provides easy-tounderstand explanations of the functions of the machine in a single manual.

The explanations in this manual focus on frequently used functions. For special functions, troubleshooting, and detailed procedures for using the machine, see the manual in PDF format.

Frequently asked questions and how to clear paper misfeeds

Troubleshooting (page 131)

Please read before using the machine.

Maintenance & Safety Guide

Contains important cautionary information, procedures for cleaning the machine and replacing supplies, and machine specifications.

Software Setup Guide

Explains the procedures for installing the printer driver and scanner driver.

Manuals in PDF format

Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format. The Operation Guide can be downloaded from the Web pages in the machine.

Download the Operation Guide from the Web pages in the machine.

Operation Guide

For detailed information

For the downloading procedure, see "Downloading the Operation Guide" (page 4).

Convenient methods for using the Operation Guide

The first page contains a regular table of contents as well as an "I want to..." table of contents. "I want to..." lets you jump to an explanation based on what you want to do. For example, "I use the copier function often, so I'd like to save paper". Use either table of contents as appropriate based on what you want to know.

The contents of the Operation Guide are as follows:

BEFORE USING THE MACHINE COPIER PRINTER FACSIMILE

SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS TROUBLESHOOTING

* To view the Operation Guide in PDF format, Adobe® Reader® or Acrobat® Reader® of Adobe Systems

Incorporated is required.

Reader® can be downloaded from the following URL:

Adobe

http://www.adobe.com/

CHECKING THE IP ADDRESS

To check the IP address of the machine, print out the all custom setting list in the system settings.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

List Print (User)

All Custom Setting List:

Printer Test Page:

PCL Symbol Set List

Sending Address List:

Individual List

Document Filling Folder List:

SYSTEM

SETTINGS

Default Settings

Address Control

Document Filing

Control

Admin Password

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

(2)

Exit

(1)

Back

Press the [SYSTEM

SETTINGS] key.

Select the all custom

setting list in the touch panel.

(1) Touch the [List Print

(User)] key.

(2) Touch the [Print] key to the

right of "All Custom Setting List".

The IP address is shown in the list that is printed.

ACCESSING THE WEB SERVER IN THE MACHINE

When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer.

Opening the Web pages

Access the Web server in the machine to open the Web pages.

Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine.

Recommended Web browsers

• Internet Explorer: 6.0 or higher (Windows

• Netscape Navigator: 9 (Windows

• Firefox: 2.0 or higher (Windows

• Safari: 1.5 or higher (Macintosh)

The Web page will appear. The machine settings may require that user authentication be performed in order to open the Web page. Please ask the administrator of the machine for the password that is required for user authentication.

)

Downloading the Operation Guide

The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages.

Downloading the Operation Guide.

(1) Click [Operation Manual

(1)

Download] in the menu of the Web page.

(3)

(2)

(2) Select the desired language.

(3) Click the [Download] button.

The Operation Guide is downloaded.

TABLE OF CONTENTS

CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . 3

Before using the machine

PART NAMES AND FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

OPERATION PANEL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

USING THE TOUCH PANEL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

IMAGE CHECK FUNCTION (PREVIEW) . . . . . . . . . . . . . . . . . . . . . . . . . 20

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Copying

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

2-SIDED COPYING (Automatic Document Feeder) . . . . . . . . . . . . . . . . 34

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . 36

SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . 39

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio

Selection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . 43

INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . 45

STORING COPY OPERATIONS (Job Programs) . . . . . . . . . . . . . . . . . . 46

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

SELECTING A SPECIAL MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Printing

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

CANCELING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . 64

SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Faxing

BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

CHANGING THE SIZE OF A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . 81

CONVENIENT DIALING METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast

Transmission). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

SELECTING A SPECIAL MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Scanning

NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . 100

CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . 107

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS

(Broadcast Transmission) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

SELECTING A SPECIAL MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

CONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . 115

Document filing

DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . 120

APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . 121

SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . 124

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

System settings

SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Troubleshooting

FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Before using the machine

This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper.

XPART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . 10

XSUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

XOPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

XUSING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . 14

XUSER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . 17

XHOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

XIMAGE CHECK FUNCTION (PREVIEW) . . . . . . . . . . . . . . 20

XPLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

XCHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . 24

PART NAMES AND FUNCTIONS

(1) (2)

(1) Automatic document feeder

This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once.

(2) Document feeder tray

Place the originals in this tray when using the automatic document feeder.

(3) Operation panel

(4) Document glass

This is used to scan books and other originals that cannot be scanned using the automatic document feeder.

(5) Finisher*

This can be used to staple output.

(6) Main power switch

This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" position.

(3) (4)

(8)(5) (9)(6)

(7)

(7) Output tray (center tray)

(8) Tray 1

(9) Tray 2/Tray 3/Tray 4 (500 sheet

(10) USB connector (type A)

(10)

Copy jobs and print jobs are delivered to this tray. (When a finisher is installed, the output tray (center tray) cannot be used.)

Up to 500 sheets of paper (21 lbs. (80g/m2)) can be loaded in each tray.

paper feed unit is installed)*

This holds paper. Up to 500 sheets (21 lbs. (80 g/m loaded.

Supports USB 2.0 (Hi-Speed). This is used to connect a USB memory or other USB device to the machine.

)) of paper can be

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in

"Chapter 1 - BEFORE USING THE MACHINE" in the Operation Guide.

(11) (12) (13)

(11) Front cover

Open to replace a toner cartridge.

(12) Bypass tray

Special types of paper and envelopes can be fed from the bypass tray.

SUPPLIES

(14)

(13) USB connector (B type)

Supports USB 2.0 (Hi-Speed). A computer can be connected to this connector to use the machine as a printer.

(14) LAN connector

Connect the LAN cable to this connector when the machine is used on a network.

(1) (2) (3) (4)

(1) Developer cartridge

This contains the developer that is necessary to transfer the toner to the paper.

(2) Drum cartridge

This contains the photosensitive drum that is used to create images for copying and printing.

(3) Toner collection container

This collects excess toner that remains after printing.

(4) Toner cartridge

This contains toner for printing. When the toner runs out in a cartridge, the cartridge must be replaced.

OPERATION PANEL

Image send indicators

LINE indicator

This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode.

DATA indicator

When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks. The indicator lights steadily when there is data that is waiting to be transmitted.

Touch panel

Messages and keys appear in the LCD display. Operations are

[JOB STATUS] key

Press this key to view the job status screen. You can check the status of jobs and cancel

jobs in the job status screen. performed by touching the keys with your finger.

8½x11

5½x8½

8½x14

8½x11

DOCUMENT FILING

Paper Select

Auto 8½x11 Plain

Plain

8½x11

Special Modes

2-Sided Copy

Output

File

Quick File

COPY

Ready to scan for copy.

Exposure

Auto

Copy Ratio

IMAGE SEND

Original

100%

Tray1

[SYSTEM SETTINGS] key

Press this key to display the system settings screen. The system settings can be adjusted to make the machine easier to use, such as configuring paper tray settings and storing addresses.

Print mode indicators

READY indicator

Print data can be received when this indicator is lit.

DATA indicator

This blinks while print data is being received and lights steadily while printing is taking place.

Job Status

MFP Status

020/015

Copying

005/000

Waiting

010/000

Waiting

010/000

Waiting

IMAGE SEND

[HOME] key

Touch this key to display the home screen. The base screen of each mode is opened from the home screen.

JOB STATUS

SYSTEM

SETTINGS

READY DATA

LINE DATA

HOME

Numeric keys

These are used to enter the number of copies, fax numbers, and other numbers.

[LOGOUT] key ( )

When user authentication is enabled, press this key to log out after using the machine. When using the fax function, this key can be pressed to send tone signals on a pulse dial line.

[#/P] key ( )

Press this key to use a job program when using the copier function. When using the fax function, this key can be used when dialing.

LOGOUT

[CLEAR] key

Press this key to return settings such as the number of copies to "0".

Main power indicator

This indicator lights when the main power is switched on. The main power switch is on the left side of the machine.

[POWER] key

Use this key to turn the machine power on and off.

[CLEAR ALL] key

Press this key to redo an operation from the beginning. All settings will be cleared and operation will return to the initial state.

[STOP] key

Press this key to stop a copy job or scanning of an original.

[POWER SAVE] key

Use this key to activate power save mode. The [POWER SAVE] key blinks when the machine is in power save mode. This key is also used to deactivate power save mode.

[START] key

Use this key to copy or scan an original. This key is also used to send a fax in fax mode.

USING THE TOUCH PANEL

The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below.

Mode select keys

[COPY] key

To use the copy function, touch this key to switch to copy mode. Keep your finger on the [COPY] key to view the machine's total page use count and amount of toner remaining.

[IMAGE SEND] key

To use the scan or fax function, touch this key to switch to image send mode.

[DOCUMENT FILING] key

When you wish to print or send a file stored on the hard drive, touch this key to switch to document filing mode.

COPY

Ready to scan for copy.

Exposure

Auto

Copy Ratio

IMAGE SEND

100%

Tray1

When the mode of the machine is changed, the base screen of the newly selected mode appears. Functions can be selected and settings checked in the base screen.

Original

DOCUMENT FILING

8½x11

5½x8½ 8½x14 8½x11

Plain

8½x11

Paper Select

Auto 8½x11 Plain

Job Status

Special Modes

2-Sided Copy

Output

File

Quick File

MFP Status

020/015

Copying

005/000

Waiting

010/000

Waiting

010/000

Waiting

Brightness adjustment key

Touch this key to adjust the brightness of the touch panel.

Using general keys

Special Modes

Margin Shift

Card Shot

Sharpness

Job

Build

Erase

Transparency

Inserts

Stamp

File

Pamphlet Copy

2in1

Image Edit

Quick File

(1)

File-01.tiff

Paper Select

Auto

Output

2-Sided

Quick File

Number of Prints

(2)

(1 999)

(3)

Fit To Page

Cancel

(1) When the displayed screen is one of two or more screens, use the

keys to switch through the screens.

(2) The keys can be used to increase or decrease a value. To make

a value change quickly, keep your finger on the key. You can also directly touch a numeric value display key to change a number with the numeric keys.

(3) When a checkbox is touched, a checkmark will appear to

indicate that the setting is enabled.

Checking the status of the machine

The touch panel has a key for checking the status of the machine.

Display selection key"Job Status" display

This shows the first 4 print jobs in the print queue (the job in progress and jobs waiting to be printed). The type of job, the set number of copies, the number of copies completed, and the job status appear.

Original

DOCUMENT FILING

8½x11

5½x8½ 8½x14 8½x11

Plain

8½x11

Paper Select

Auto 8½x11 Plain

Special Modes

2-Sided Copy

Quick File

COPY

Ready to scan for copy.

Exposure

Copy Ratio

100%

Tray1

IMAGE SEND

Auto

The status display can be switched between "Job Status" and "MFP Status". If the job status screen is displayed, the status display automatically changes to the

"MFP Status".

Job Status

MFP Status

020/015

Output

File

Copying

005/000

Waiting

010/000

Waiting

010/000

Waiting

Job Status

MFP Status

Maintenance Information

DC DC

DC DC DC

"MFP Status" display

System display

The USB device connection status and communication status are shown as icons.

This shows machine system information.

"Maintenance Information"

This shows m

achine maintenance information

by means of codes.

Job status display

The mode icon of the reserved job or job in progress, the tray being used to feed paper, and the job status appear. This can be touched to show the job status screen.

Print Job Scan to Fax Job Internet Fax

Computer01 002/001 Printing

0312345678 002/000 Waiting

Copy 002/000 Waiting

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Jobs are displayed as a list of touch keys. The job keys appear in the order that they will be run. A job key can be touched to select it.

A selected job can be given priority and run ahead of other jobs, or a job waiting in the queue can be canceled.

USER AUTHENTICATION

When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out.

User authentication methods

There are two methods for performing user authentication: login by user number and login by login name and password. Ask the administrator of the machine for the information that is required to log in. For details on user authentication, see "USER AUTHENTICATION" in "Chapter 1 - BEFORE USING THE MACHINE" in the Operation Guide.

User Authentication

Admin Login

This method requires that you log in by entering your user number (5 to 8 digits), which is stored in the system settings of the machine.

User Authentication

User Name

Password

Auth to:

This method requires that you log in by entering your login name, password, and the login destination, which are stored in the system settings of the machine. Depending on how the machine administrator has configured the system settings, an e-mail address may also be used for authentication.

Logging out

When you have finished using the machine, log out. Logging out prevents unauthorized use of the machine.

How to log out

You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT] key ( ) functions as a numeric key at this time. If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto clear activates, logout automatically takes place.

HOME SCREEN

When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Mode selection keys appear in the home screen. These keys can be touched to open the base screen of each mode. The [My Menu] key can be touched to display shortcuts to functions stored in "My Menu".

1st screen 2nd screen

(2) (1) (2)

DOCUMENT

IMAGE SEND

COPY

FILING

My Menu

DOCUMENT

IMAGE SEND

COPY

Home Screen

(3)

FILING

Total Count

Document Filing Control

(4) (5)

Address Control

Paper Tray Settings

04/04/2010 11:40

(1) [My Menu] key

Touch this to move to the second home screen.

(2) Mode select keys

Use these keys to switch between copy, image send, document filing, and Sharp OSA modes.

(3) Title

This shows the title of the home screen.

(4) Shortcut key

A registered function appears as a shortcut key. The key can be touched to select the registered function.

(5) User name

This shows the name of the logged in user. The user name appears when user authentication is enabled on the machine.

Register frequently used functions in the home screen to quickly and conveniently access those functions. Register keys that you wish to show in the home screen in the system settings.

For details on home screen settings, see "Favorite Operation Group Registration" and "Home Screen Settings" in "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.

IMAGE CHECK FUNCTION (PREVIEW)

The image check function is used to display the content of a received fax or other data in the touch panel.

Convenient uses of image check

"Printing only faxes that are needed"

You can check a received fax before printing it. If you don't need the fax, you can delete it without printing it, allowing you to save paper and toner.

"Checking the content of a file stored in the machine"

Before printing or sending a file stored using the document filing function, you can check the content of the file. A preview can be displayed directly from the Job Settings menu, making it easy to move from image preview to execution of the job.

Data that can be checked

The image check function can be used to check the following types of data:

• Faxes received in fax mode

• Faxes received in Internet fax mode

• Faxes stored in a memory box

• Files stored using the document filing function

* The key names in the image check screen and the procedures for using

the screen vary depending on the image type.

When the image check function is used, a screen similar to the following screen appears.

The content of the

Image Check

0123456789

04/04/2010 11:12

Back

1 / 3

data appears here In the touch panel, you can

• Scroll the display

Display Rotation

• Change pages

• Change the display

magnification

0001 0010

Example: The image check screen for a received fax

For details on the image check function, see each of the modes in the Operation Guide.

* A preview image is an image for display on the touch panel. It will differ

from the actual print result. After checking a received fax with this function, either print the fax or

delete it so that the fax data does not remain.

PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass.

Using the automatic document feeder

When using the automatic document feeder, place the originals in the document feeder tray. Make sure an original has not been placed on the document glass.

Place the originals face up with the edges

aligned evenly. Adjust the original guides to the width of the originals.

Using the document glass

Take care that your fingers are not pinched when closing the automatic document feeder. After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be copied black, causing excessive use of toner.

The indicator line indicates approximately

how many originals can be placed. The placed

originals must not be higher than this line.

Place the original face down.

Align the middle of the original with the tip of the mark in the center of the glass.

To place a thick original such as a book, push up the far edge of the automatic document feeder and then close the automatic document feeder slowly. Do not press hard on the automatic document feeder. This may cause failure.

Place the original face down.

Place the original in the horizontal orientation, referring to the document glass scale.

Originals

Portrait original Landscape original

Document glass scale

mark

5-1/2" x 8-1/2" (A5)

8-1/2" x 11" (A4)

Portrait originals

When using the below functions in copy mode, place the original so that the top of the image is to the right.

•Staple sort

• Pamphlet copy

•2in1

•Stamp

Top of image to the right

Landscape originals

When using the staple sort function, place the original so that the top of the image is toward you.

For more information, see "ORIGINALS" in "Chapter 1 - BEFORE USING THE MACHINE" in the Operation Guide.

Top of image toward you

CHANGING PAPER IN A TRAY

Names of the trays

The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals:

• Operation Guide, "Paper Tray Settings" in "Chapter 7 - SYSTEM SETTINGS"

• Maintenance & Safety Guide, "SPECIFICATIONS"

(1) Tray 1

(2) Tray 2

(5)

(3) Tray 3

(4) Tray 4

(1) (2)

(3) (4)

Print side face up or face down

Paper is loaded with the print side face up or face down depending on the paper type and tray.

(5) Bypass tray

Tray Print side*

Tray 1 to 4 Face up

Bypass tray Face down

* When loading "Pre-Punched", "Letter Head", or "Pre-Printed" paper in the

paper tray, the direction the print side faces is different. For more information, see "LOADING PAPER" in "Chapter 1 - BEFORE USING THE MACHINE" in the Operation Guide.

Loading paper in a tray

To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 1 is changed from 8-1/2" x 11" (A4) size plain paper to 5-1/2" x 8-1/2" (A5) size recycled paper.

Gently pull out the paper tray. If paper remains in the tray, remove it.

Move the two guides on the tray. For example, move the guides from 8-1/2" x 11" (A4) to 5-1/2" x 8-1/2" (A5). Adjust the guides to match the paper being loaded. If the guides are too loose, the paper will not be held in place. If the guides are too tight, the paper will bow. Load the paper so that it is not as shown below when viewed from the front and side of the machine.

The loaded paper should not go higher than these protrusions.

Insert the paper with the print side face up. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Insert the paper and then gently push the tray into the machine.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Changing the tray settings

When you change the paper in a tray, the tray settings in the system settings must also be changed.

SYSTEM

SETTINGS

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

Paper Tray Settings

Tray Settings

Paper Type Registration

Auto Tray Switching

Custom Size Registration (Bypass)

Tray Settings

Type

Size

Fixed Paper Side Disable Duplex Disable Staple

Copy Print Fax I-Fax Doc. Filing

(1)

Feeding Approved Job

Default Settings

Address Control

Document Filing

Control

(2)

Tray 1

Plain

Auto-Inch

Paper Property

Admin Password

Receive/Forward

USB-Device Check

List Print

(User)

Fax Data

Change

(3)

Press the [SYSTEM

SETTINGS] key.

Exit

Configure the tray settings

in the touch panel.

(1) Touch the [Paper Tray

Settings] key.

Back

(2) Touch the [Tray Settings]

key.

(3) Touch the [Change] key in

"Tray 1".

System Settings

Tray Settings

Tray:

Type:

Size:

Paper Property:

Tray 1

Recycled

Auto-Inch

Copy

I-Fax

Fax

Doc. Filing

(4)

Cancel

(5)

(6)

Select settings in the touch

panel. (Continued)

(4) Select [Recycled] from the

"Type" select box.

(5) Make Sure that [Auto-Inch]

is selected in the "Size" select box.

For more information, see "Paper Tray Settings" in "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.

(6) Touch the [OK] key.

The above steps change the paper settings for tray 1 to 5-1/2" x 8-1/2" recycled paper.

Loading paper in bypass tray

Load the paper in the horizontal orientation.

When loading 8-1/2" x 11" size paper, pull out the tray extension. The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes.

Example: Loading an envelope

The side to be copied on must be face down!

Place paper that is 7-1/4" x 10-1/2" (A5) or smaller in the horizontal orientation.

Do not place heavy objects on the bypass tray or press down on the tray. The bypass tray may be damaged, the machine may topple, and injury may result. Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray. For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in "Chapter 1 - BEFORE USING THE MACHINE" in the Operation Guide.

Only the address side of envelopes can be printed on. Place envelopes with the address side face down.

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