Sharp MX-B355W, MX-B455W User Manual

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Page 1

Functions of the machine and procedures for placing originals and loading paper

BEFORE USING THE MACHINE

COPIER

Using the copy function

PRINTER

Using the printer function

FACSIMILE

Using the fax function

SCANNER / INTERNET FAX

Using the scan / Internet fax function

DOCUMENT FILING

Storing jobs as files on the hard drive

SYSTEM SETTINGS

Configuring settings to make the machine easier to use

Click to jump to the table of contents of the desired chapter.

User's Manual

DIGITAL MULTIFUNCTIONAL SYSTEM

MODEL: MX-B355W

MX-B455W

Page 2

HOW TO USE THIS MANUAL

Click a button below to move to the page that you wish to view. The following explanation assumes that Adobe Reader XI is being used (Some buttons do not appear in the default state.).

(1) (2) (3) (4)

(5)

(6)

(1) Return to top page button

If an operation does not proceed as expected, click this button to start over again.

(2) Back one page button

Displays the previous page.

(3) Forward one page button

Displays the next page.

If a button does not appear, refer to Adobe Reader Help to display the button.

(4) Return to previously displayed page button

Displays the page that was displayed before the current page.

(5) Title button

Displays the page of the title indicated by the button.

(6) Contents button

Displays the contents of each chapter. For example, if the current page is part of the printer chapter, the table of contents of the printer chapter appears.

Page 3

ABOUT OPERATION MANUAL

This manual explains how to use the MX-B355W/MX-B455W digital multifunctional system.

Please note

• For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide.

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in a Windows environment are primarily for Windows different depending on the version of the operating system or the software application.

• The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.12 in the case of Mac OS X. The screens may be different depending on the version of the operating system or the software application.

• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws.

• All information in this manual is subject to change without notice.

10. The screens may be

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that paper feed units are installed on the MX-B455W. For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

Icons used in the manuals

The icons in the manuals indicate the following types of information:

This alerts you to a situation that could result in death or serious personal injury. This alerts you to a situation that could result in personal injury or damage to properties.

This alerts you to a situation where there is a risk of machine damage or failure.

This supplements function or operation procedure.

This explains how to stop or correct an operation.

This describes a routine work relevant to setting mode.

Page 4

BEFORE USING THE MACHINE

PART NAMES AND FUNCTION . . . . . . . . . . . . . . . 1-3

• EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

• INTERIOR, SIDE AND BACK . . . . . . . . . . . . . . 1-4

• AUTOMATIC DOCUMENT FEEDER AND

DOCUMENT GLASS. . . . . . . . . . . . . . . . . . . . . 1-5

• OPERATION PANEL. . . . . . . . . . . . . . . . . . . . . 1-6

TURNING ON THE POWER. . . . . . . . . . . . . . . . . . . 1-8

TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

• TOUCH TYPES . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

• HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . 1-12

• PREVIEW SCREEN . . . . . . . . . . . . . . . . . . . . . 1-15

• OPERATION OF FREQUENTLY USED KEYS. 1-21

• ACTION PANEL . . . . . . . . . . . . . . . . . . . . . . . . 1-22

• CONFIRMATION SCREEN FOR FAVORITE

MENUS AND SETTINGS . . . . . . . . . . . . . . . . . 1-22

Eco . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24

• ECO FUNCTIONS OF THE MACHINE . . . . . . . 1-24

• AUTO POWER SHUT-OFF MODE . . . . . . . . . . 1-25

• PREHEAT MODE . . . . . . . . . . . . . . . . . . . . . . . 1-26

• ECO RECOMMENDATION FUNCTION

DISPLAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-26

• AS SOON AS THE REMOTE JOB IS FINISHED, ENTER AUTO POWER SHUT OFF

MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-27

• ECO SCAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-27

• POWER ON/OFF SCHEDULE SETTING . . . . . 1-28

• SPECIFIC DATE OPERATION SETTINGS . . . 1-28

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . 1-29

• AUTHENTICATION BY USER NUMBER . . . . . 1-29

• AUTHENTICATION BY LOGIN

NAME/PASSWORD . . . . . . . . . . . . . . . . . . . . . 1-31

• ACTIVE DIRECTORY LINKING FUNCTION. . . 1-34

BILLING CODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-37

• BILLING CODE . . . . . . . . . . . . . . . . . . . . . . . . . 1-37

• USE BILLING CODE . . . . . . . . . . . . . . . . . . . . . 1-38

• REGISTERING A NEW BILLING CODE . . . . . . 1-41

• EDITING OR DELETING THE REGISTERED

BILLING CODE . . . . . . . . . . . . . . . . . . . . . . . . . 1-44

CLOUD LINK. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-47

• BEFORE USING THE CLOUD LINK

FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-47

• UPLOADING SCANNED DATA TO A CLOUD

SERVICE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-48

• PRINTING DATA IN A CLOUD SERVICE . . . . 1-48

AirPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-50

Easily connect with an NFC-compatible mobile

device (EASY CONNECT) . . . . . . . . . . . . . . . . . . . 1-52

• CONNECTING BY NFC . . . . . . . . . . . . . . . . . . 1-52

• CONNECTING BY QR CODE . . . . . . . . . . . . . 1-53

REMOTE OPERATION OF THE MACHINE . . . . . . 1-54

UNIVERSAL DESIGN IN THE MACHINE. . . . . . . . 1-55

• UNIVERSAL DESIGN RELATED TO

OPERATION . . . . . . . . . . . . . . . . . . . . . . . . . . 1-55

UNIVERSAL DESIGN RELATED TO VISION . . .

•

UNIVERSAL DESIGN RELATED TO HEARING . . .

•

UNIVERSAL DESIGN FEATURES. . . . . . . . . . . . . .

•

ITEMS RECORDED IN THE JOB LOG . . . . . . . . . 1-59

LOADING PAPER

IMPORTANT POINTS ABOUT PAPER . . . . . . . . . 1-62

• NAMES AND LOCATIONS OF TRAYS . . . . . . 1-62

• APPLICABLE PAPER TYPES . . . . . . . . . . . . . 1-62

TRAY 1 - 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-66

LOADING PAPER INTO THE BYPASS TRAY. . . . 1-69

HOW TO PLACE THE ORIGINAL

SELECTING A PROCEDURE FOR PLACING THE ORIGINAL DEPENDING ON THE TYPE AND

STATUS OF THE ORIGINAL . . . . . . . . . . . . . . . . . 1-74

AUTOMATIC DOCUMENT FEEDER . . . . . . . . . . . 1-75

DOCUMENT GLASS. . . . . . . . . . . . . . . . . . . . . . . . 1-77

1-56

1-57

1-1

Page 5

BEFORE USING THE MACHINE

STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

TYPES OF JOB STATUS SCREENS . . . . . . . . . . . 1-78

STOPPING/DELETING A JOB IN PROGRESS OR

RESERVED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-80

PRIORITY PROCESSING OF A RESERVED JOB . 1-81

CHECKING A RESERVED JOB OR THE JOB IN

PROGRESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-83

CHECKING COMPLETED JOBS. . . . . . . . . . . . . . . 1-84

READING THE JOB LIST . . . . . . . . . . . . . . . . . . . . 1-85

ADDRESS BOOK

ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-88

ADDRESS BOOK SCREEN. . . . . . . . . . . . . . . . . . . 1-89

STORING ADDRESSES THROUGH DIRECT

ENTRY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-92

STORING ADDRESSES THROUGH GLOBAL

ADDRESS SEARCH . . . . . . . . . . . . . . . . . . . . . . . . 1-93

STORING ADDRESSES FROM FAX OR IMAGE

SEND LOGS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-95

STORING GROUPS . . . . . . . . . . . . . . . . . . . . . . . . . 1-96

EDITING/DELETING ADDRESSES IN ADDRESS

BOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-98

SETTING THE SCOPE FOR PUBLICIZING

CONTACTS AND GROUPS. . . . . . . . . . . . . . . . . . . 1-100

DELETING THE TRANSMISSION HISTORY . . . . . 1-101

MAINTENANCE

REGULAR MAINTENANCE . . . . . . . . . . . . . . . . . . 1-110

• CLEANING THE DOCUMENT GLASS AND

AUTOMATIC DOCUMENT FEEDER. . . . . . . . 1-110

• CLEANING THE BYPASS FEED ROLLER . . . 1-112

• CLEANING THE PAPER FEED ROLLER . . . . 1-112

REPLACEMENT OF TONER CARTRIDGE . . . . . . 1-113

CHARACTER ENTRY

NAMES AND FUNCTIONS OF SOFT KEYBOARD

KEYS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-116

PERIPHERAL DEVICES

PERIPHERAL DEVICES . . . . . . . . . . . . . . . . . . . . . 1-102

INNER FINISHER . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-103

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . 1-103

• SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-104

• INNER FINISHER MAINTENANCE. . . . . . . . . . 1-104

Sharp OSA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-106

• APPLICATION COMMUNICATION . . . . . . . . . . 1-106

• EXTERNAL ACCOUNT APPLICATION . . . . . . 1-107

REMOVING MISFEEDS

REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . 1-109

1-2

Page 6

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

MX-B355W

BEFORE USING THE MACHINE

PART NAMES AND FUNCTION

EXTERIOR

(2) (5)(1)(1) (3) (4)

(7)(6) (8) (9) (10) (11)

(1) Automatic document feeder

It automatically feeds and scans multiple originals. 2-sided originals can be automatically scanned. For the MX-B455W, both sides of 2-sided originals can be automatically scanned at one time.

► AUTOMATIC DOCUMENT FEEDER (page 1-75)

(2) Output tray (exit tray cabinet)

Received faxes and printed papers are delivered to this tray.

(3) Operation panel

This panel hosts the [Power] button, [Power Save] button/indicator, error indicator, [Home Screen] button, main power button, data notification indicator and touch panel. Use the touch panel to operate each of these functions.

► OPERATION PANEL (page 1-6)

(4) USB port (A type)

This is used to connect a USB device such as a USB memory device to the machine. Supports USB 2.0 (Hi-Speed). If USB memory devices are connected to both the front and back sides, only the USB memory device that was inserted first will be recognized.

(5) Bypass tray

Use this tray to feed paper manually. When loading paper, also open the extension tray.

►

LOADING PAPER INTO THE BYPASS TRAY (page 1-69)

(6) Inner finisher

This staples paper.

► INNER FINISHER (page 1-103)

(7) Tray 1

Store paper in this tray.

►

TRAY 1 - 4 (page 1-66)

(8) Tray 2 (when a 600-sheet paper feed unit is installed)

Store paper in this tray.

TRAY 1 - 4 (page 1-66)

►

(9) Tray 3 (when two 600-sheet paper feed units are

installed)

Store paper in this tray.

►

TRAY 1 - 4 (page 1-66)

(10) Tray 4 (when three 600-sheet paper feed units are

installed)

Store paper in this tray.

►

TRAY 1 - 4 (page 1-66)

(11) Front cover

Open this cover to replace a toner cartridge.

REPLACEMENT OF TONER CARTRIDGE (page 1-113)

►

*Optional

1-3

Page 7

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

INTERIOR, SIDE AND BACK

(1) (2) (3) (5)(4)

(6) (7) (12)(8) (9) (10) (11)

(1) Fusing unit

Heat is applied here to fuse the transferred image onto the paper.

The fusing unit is hot. Take care not to burn yourself when removing a misfeed.

(2) Photoconductive drum

Images are formed on the photoconductive drum.

Do not touch or damage the transfer belt. This may cause a defective image.

(3) LAN connector

Connect the LAN cable to this connector when the machine is used on a network. Use a shielded LAN cable.

(4) USB port (B type)

The machine does not use this connector.

(5) USB port (A type)

This is used to connect a USB device such as a USB memory device to the machine. Supports USB 2.0 (Hi-Speed).

If USB memory devices are connected to both the front and back sides, only the USB memory device that was inserted first will be recognized.

(6) Toner cartridge

This cartridge contains toner. When the toner in a cartridge runs out, replace with new

one.

► REPLACEMENT OF TONER CARTRIDGE (page

1-113)

(7) Right side cover

Open this cover to remove a paper misfeed.

(8) Telephone line jack (LINE)

When the fax function of the machine is used, the telephone line is connected to this jack.

(9) Extension phone jack (TEL)

When the fax function of the machine is used, an extension phone can be connected to this jack.

(10) The main power switch

Use this switch to turn on the power for the machine. When using the fax or Internet fax functions, always keep

this switch in the “ ” position.

►

TURNING ON THE POWER (page 1-8)

(11) Power plug

(12) Handle

Grasp it when moving the machine.

1-4

Page 8

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

(1) (3) (4)

(7)

(5) (6)(2)

(1) (3) (4)

(7)

(5) (6)(2)

AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS

MX-B355W

MX-B455W

(1) Document feeding cover

Open this cover to remove an original misfeed. This cover is also opened to clean the paper feed roller.

►

CLEANING THE PAPER FEED ROLLER (page 1-112)

(2) Original guides

These guides help ensure that the original is scanned correctly. Adjust the guides to the width of the original.

(3) Document feeder tray

Place the original. Place the original with the print side facing up.

► AUTOMATIC DOCUMENT FEEDER (page 1-75)

(4) Original exit tray

The original is discharged to this tray after scanning.

(5) Scanning area

Originals placed in the automatic document feeder are scanned here.

► CLEANING THE DOCUMENT GLASS AND

AUTOMATIC DOCUMENT FEEDER (page 1-110)

(6) Document glass

If you want to scan books or other thick originals that cannot be fed through the automatic document feeder, place them on this glass.

► DOCUMENT GLASS (page 1-77)

(7) Paper feed roller

This roller rotates to automatically feed the original.

1-5

Page 9

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

(1) (2) (3) (4) (5) (6) (7)

OPERATION PANEL

This section describes the names and functions of the respective parts of the operation panel.

(1) Data notification indicator

The indicator lights solidly or blinks to indicate the status of a job.

► DATA NOTIFICATION INDICATOR AND ERROR

INDICATOR (page 1-7)

(2) Touch panel

Messages and keys appear on the touch panel display. Operate the machine by directly tapping the displayed keys.

► TOUCH TYPES (page 1-9)

(3) Error indicator

Lights solidly or blinks to indicate the status of the error.

► DATA NOTIFICATION INDICATOR AND ERROR

INDICATOR (page 1-7)

(4) Main power indicator

This lamp lights up when the machine's main power switch is in the “ ” position. Blinks green during the time that the [Power] button does not operate immediately after the main power switch is switched on.

► TURNING ON THE POWER (page 1-8)

[Home Screen] key

Use your finger to touch the [Home Screen] key. If you use a pen or other tool to touch the key, it may not operate properly. Risk of malfunctioning if you use with jewelry or other accessories.

(5) [Power] button

Use this button to turn the machine's power on and off.

► TURNING ON THE POWER (page 1-8)

(6) [Power Save] button/indicator

Use this button to set the machine to Sleep mode for energy saving. [Power Save] button blinks when the machine is in Sleep Mode.

► AUTO POWER SHUT-OFF MODE (page 1-25)

(7) [Home Screen] key

Use this button to display the home screen.

► HOME SCREEN (page 1-12)

You can change the angle of the touch panel.

1-6

Page 10

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

DATA NOTIFICATION INDICATOR AND ERROR INDICATOR

The data notification indicator and the error indicator lights solidly or blinks to indicate the status of the machine.

Error indicator (red) Data notification indicator (green)

Pattern 1 Pattern 2 Pattern 3

Solidly Errors that do not stop machine

operation, such as almost out of toner.

Blinks Errors that stop machine

operation, such as misfeeds and out of toner.

On/Blinking Priority

To set the status indicated by the data notification indicator

• In "Settings (administrator)", select [System Settings] → [Common Settings]→ [Device Control] → [Data Indicator Setting].

• To set the error indication Set in "Settings (administrator)"

Blinking Priority Blinking Priority Blinking Priority On Priority

→[System Settings] → [Common Settings] → [Device Control] →

Job in progress, such as paper feeding or output.

A fax is being received

Ready state or other state where jobs can be accepted.

An original has been placed in the document feeder

[Error Light Setting].

1-7

Page 11

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Main power indicator [Power] button

The main power switch

TURNING ON THE POWER

This section describes how to turn on/off the machine's power and how to restart the machine. Operate two power switches: the main power located on the side, and the [Power] button on the operation panel.

Turning on the power

• Turn the main power switch to the " " position.

• When the main power indicator lights in green, press the [Power] button.

Turning off the power

Turn off the power by pressing the [Power] button, then turn the main power switch to the " " position.

Restart the machine

Turn off the power by pressing the [Power] button and then press it again to turn on the power.

• When turning off the main power switch, press the [Power] button on the operation panel and then turn the main power switch to the " " position. In a sudden case of main power outage, turn the power for the machine back on and then turn it off in the correct order. If the machine is left for a long time with the main power having been turned off prior to the [Power] button being turned off, abnormal noises, degraded image quality or other problems may result.

• Turn off both the [Power] button and the main power switch and unplug the power cord if you suspect a machine failure, if there is a bad thunderstorm nearby, or when you are moving the machine.

• When using the fax or Internet fax function, always keep the main power switch in the " " position.

• In order for some settings to take effect, the machine must be restarted. In some states of the machine, restarting with the [Power] button may not make the settings take effect. In this case, turn off the main power switch and then turn it on again.

1-8

Page 12

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Sharp OSA

No. of copies

Text/Printed Photo

Photo

Text/Photo

Easy Scan

HDD File retrieve

Data in Folder

Job Status

Send and Print

Call Eco Program

Store Data Temporarily

LINE PRINTER

TOUCH PANEL

TOUCH TYPES

In addition to tapping, equivalent to conventional touching, the touch panel of the machine can be operated by long touching, flicking and sliding.

Operation types

Tapping

Touch the panel with your finger and then lift it quickly. Use this method to select a key, tab or check box.

Long touching

Touch the panel with your finger and hold it for a while. Keep holding (long touching) it on the action panel or characters in the text box to display characters in a balloon.

Flicking

Flick the panel to scroll a preview image quickly.

Sliding

Slide the scroll bar (with your finger touching the panel) to scroll up and down a list with a large number of items.

Double tapping

Touch the screen twice. Use this operation to enlarge the image in the preview.

Pinch

Touch the screen with two fingers and move them toward each other. This is used to reduce the browser and preview display.

Dragging

Drag (slide your finger touching the panel in a random direction) to replace a page in the original during preview.

Spread

Touch the screen with two fingers and move them away from each other. This is used to enlarge the browser and preview display.

1-9

Page 13

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Change Size/Direction.

Original

Change Paper Feed Tray

Paper Select

2-Sided Copy

Background Adjustment

8½x11

Others

Back

Preview

Start

(A)

(B) (B)

(E)

(C)

(D)

(C)

Preview

Speaker

Start

ABC

Address

All

Frequent

Use

Narrow Down

All

Category

All

Sending History

Call by Search Number

Print Individual List

Call Search Number

Add New

Send Same Image as Fax Address

Category 0

Category 1

Category 5

Category 3

Category 2

Category 4

Category 6

(A)

(C)

(B)

8½x11

Others

Preview

Original

Change Size/Direction.

Erase

Erase Shadow Around

Sharpness

Adjust Outline of Image

Exposure

Select Type/Exposure

Start

(A)

Operation on respective screens

Key (tapping)

A. Tap to select an item. The selected key turns into a different color. B. Tap numeric keys to enter numbers. C. Tap to increase or decrease the value. Long touching causes the value to be increased or decreased until you stop

touching. D. Tap to enter a checkmark and enable the setting. E. Tap here to close the screen.

List (tapping, sliding and flicking)

A. Tap to select an item. The selected item turns into a different color. B. Slide the bar up and down.

It appears when the item does not fit in the screen. C. Flick the key upwards or downwards. The item scrolls up or down.

Slider (sliding)

A. Slide the knob from side to side.

Back

1-10

Page 14

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

8½x11

Preview CA

Others

No. of copies

Skip Blank Page in Original

Copy Ratio

Enlarge/Reduce Copy

Blank Page Skip

Background Adjustment

2-Sided Copy

Start

216 x 330 216 x 340

216 x 343

8 x 11

(A)

Send and Print

Scan Original Again Without change Settings

Store Data in Folder

File

Store Data Temporarily

Quick File

Start

(A)

Tab (tapping)

A. Tap a tab to switch what is displayed.

Preview screen (Double tapping/ Pinch/ Spread)

A. When a preview screen is "pinched", the screen image is reduced. When "spread", the image is enlarged.

When "Double tapping", the image is also enlarged.

1 / 7

1-11

Page 15

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Easy

Copy

Tap a mode to change to

that mode.

►Changing mode

from the mode display

(page 1-14)

Select shortcut keys for

modes or functions.

►Changing mode

from the Home

screen (page 1-14)

Use these keys to select

functions that make the

machine easier to use.

Displays the machine's status other than the job using icons.

► Icon indicating the status of the machine (page

1-13)

Displays the job in progress or waiting with text or icon.

Select functions that can be utilized in respective modes. Tap the tab, and the list of function keys is displayed.

► ACTION PANEL

(page 1-22)

Switch the pages for displaying shortcut keys.

Displays the time.

HOME SCREEN

Pressing the [Home Screen] key on the operation panel displays the home screen on the touch panel. The home screen displays the keys for selecting modes or functions.

For procedures for adding and deleting shortcut keys, see "U/I Customize Guide".

• To set the home screen for each "Favorite Operation Group List": In "Settings (administrator)", select [User Control] → [Favorite Operation Group List] → [Home Screen List]. Perform this setting when user authentication is used.

• To display the External Service Connect shortcut keys: You can add shortcut keys for the External Service Connect functions (Google Drive, OneDrive, SharePoint Online, Gmail, Exchange (E-Mail)) to the home screen. These functions can be enabled in the system settings. When a function is enabled in the system settings, you can add a shortcut key for that function to the home screen. External Service Connect settings are configured in "Settings (administrator)" - [System Settings] → [Network Settings] → [External Print Services Settings].

1-12

Page 16

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Icon indicating the status of the machine

Icon Machine status Icon Machine status

Printer data is being processed. A USB device is installed.

Printer data is being printed. The field support system is enabled.

Send data exists. Single-byte alphanumeric character entry

Forward error data exists. A data security kit is installed.

Received data exists. Connecting to the access point (Level 4)

Received confidential fax data exists. Connecting to the access point (Level 3)

Received data is held. Connecting to the access point (Level 2)

Received preview data exists. Connecting to the access point (Level 1)

OSA communication is in progress. Not connected to the access point

Enlarge display mode is enabled. Bad connection of the wireless LAN device in

Eco mode is enabled. Waiting for the access point

A maintenance notification is issued. A LAN cable is not connected.

Remote operation is in progress.

* Contact your dealer or nearest SHARP Service Department.

the machine

1-13

Page 17

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

10:15 AM10:15 AM

Easy

Copy

Press the [Home Screen] key.

Tap the mode icon.

Preview

Copies

Original

8½x11

Paper

Select

Tray 1 1 → 1

8½x11

2-Sided Copy Copy Ratio Staple

100%

Detail

LINE PRINTER

Easy Copy

Easy Scan

HDD File retrieve

Sharp OSA

Job Status

Off

Start

Preview Auto Set

Original

8½x11

Address

Address Book

Sending History

Global

Address Search

Scan to HDD/

USB

Detail

LINE PRINTER

Easy Copy

Easy Scan

HDD File retrieve

Sharp OSA

Job Status

Start

Color Start

B/W

E-mail Address

Tap on the mode display.

Preview Auto Set

Original

Address Fax Number

Detail

LINE PRINTER

Easy Copy

Easy Scan

HDD File retrieve

Sharp OSA

Job Status

Start

Color Start

Address Book

Scan to HDD/

USB

8½x11

Select the mode.

Network Folder

Easy Fax

Easy Scan

Easy Copy

Fax E-Mail

FTP/Desktop

Internet Fax

B/W

Tap the key that shows .

Tap for any mode desired.

CHANGING MODES

Changing mode from the Home screen

Changing mode from the mode display

For procedures for editing the home screen, see "U/I Customize Guide".

1-14

Page 18

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Start

Preview

Scan

Again

Start

Send and Print

Scan Original Again Without change Settings

Store Data in Folder

File

Store Data Temporarily

Quick File

In Easy mode In Normal mode

PREVIEW SCREEN

In the preview screen, you can view output images or images stored in the machine using the touch panel.

Keys used in the preview screen

This changes the mode to edit mode. Pages of the original can be changed, rotated, or deleted.

* This reduces the image.

* This displays the scroll bar for

enlargement/reduction operations. Moving the slider to the left reduces the image, and moving the slider to the right enlarges the image.

* This enlarges the image. * This displays pages in a 3D view.

* Can also be used in Easy mode.

• The display position of an image can be moved by dragging it while it is enlarged.

• To enlarge an image, double-tap it when the preview image is displayed by page.

* This rotates the preview image of whole

page in the arrow's direction. The printing result is not rotated.

* This displays preview images of

respective pages.

This displays thumbnails of preview images.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Edit End

Move the Page

Rotate 180 Degrees

Specify Chapter Inserts

Insert Blank Page

Delete the Page

Erase Specified Original Area

Erase Specified Range

52341

Deleting a page

In the preview screen, tap to switch to edit mode.

• You can also delete the page by tapping [Delete the Page] on the action panel.

• You can also delete the page by dragging a page to .

Tap the page you want to delete, and tap .

Cancel and ReturnSelect the location to move.

21 3 4 5

Edit End

• To undo the deletion, tap . To redo the deletion, tap .

Erase Specified Range

Erase Specified Original Area

Delete the Page

Move the Page

Rotate 180 Degrees

Insert Blank Page

4321

Edit End

Tap the [Edit End] key.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Edit End

4 5321

Edit End

4 5321

Moving a page

In the preview screen, tap to switch to edit mode.

Tap the page you want to move, and drag to move the page.

You can also move the page by tapping [Move the Page] on the action panel and then tap of the destination.

Tap the [Edit End] key.

Rotating a page

In the preview screen, tap to switch to edit mode.

Tap the page you want to rotate, and drag or to rotate the page.

You can also rotate the page by tapping [Rotate 180 Degrees] (Copy mode only) or [Rotate 90 Degrees] (Fax and scanner mode only) on the action panel.

Tap the [Edit End] key.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Edit End

4 5321

Edit End

4 5321

Setting chapter inserts

When N-Up or 2-Sided is specified, you can move a page marked with to the first page.

In the preview screen, tap to switch to edit mode.

Tap the page you want to set chapter

inserts.

Tap .

is displayed on the page.

• You can also set chapter inserts by tapping [Specify Chapter Inserts] on the action panel.

• To cancel the Chapter Inserts setting: Tap displayed on the page, or select the page and tap [Cancel Chapter Inserts of Selected Page.] on the action panel.

Tap the [Edit End] key.

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Page 22

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Edit End

Cancel and ReturnSelect the location to insert blank

page.

45321

Edit End

Move the Page

Rotate 180 Degrees

Specify Chapter Inserts

Insert Blank Page

Delete the Page

Erase Specified Original Area

Erase Specified Range

4 5321

Inserting a blank page

In the preview screen, tap to switch to edit mode.

Tap , and tap for the location into which you want to insert a blank page.

You can also insert a blank page by tapping [Insert Blank Page] on the action panel.

Tap the [Edit End] key.

Deleting part of the original image

In the preview screen, tap to switch to edit mode.

Tap [Erase Specified Range] on the action panel.

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Page 23

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Specify Range2

Specify Range3

Specify Range4

Erase Specified Range

Apply This Erase Position to This Page.

Reverse Erase Range

Apply This Erase Position to All Pages.

1 / 6

8½x11

Start

Color Mode

Auto/Mono2

Resolution

200x200dpi

File Format

PDF

Original

Auto

Others

Address Book

Subject

File Name

Address Touch to input Address

Options

Exposure

Sending History

Quick File

Call Search Number

Check Send/Receive Status

Send Same Image as Fax Address

Store Data Temporarily

File

Store Data in Folder

Specified by System Settings

Erase Specified Range

Start Point

Height

Width

Clear OK

Specify Range2

Specify Range3

Specify Range4

Exit

Follow the on-screen instructions to specify the erase range.

Specify the erase range and then tap the [Execute] key.

To delete the image outside the selected range, tap [Reverse Erase Range] on the action panel.

On the action panel, select [Apply This

Start Point

Height

Width

Erase Position to All Pages.] or [Apply This Erase Position to This Page.].

As necessary, repeat the steps to specify the erase range and the pages to

which it is applied.

Erase Specified Range

Exit

Tap the [Exit] key.

Erase Range1

Specify Range2

Specify Range3

Specify Range4

Changing the settings

Tapping the tab on the left of the screen allows you to change the settings. You cannot tap the keys for functions whose settings cannot be changed.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

No. of copies

Start

Cancel Copy Start

OPERATION OF FREQUENTLY USED KEYS

Numeric keys

Tap a number to enter it. To clear the entered number, tap the [C] key.

On the address screen, you can enter characters other than numbers, and a different key layout is provided. You can also move the cursor by using the [←] and [→] keys. Tap the [C] key to delete one character to the left of the cursor.

[Start] key

Tap to perform a print or send job.

[Cancel Copy] key, [Storing Canceled] key, [Cancel Scan] key, [Sending Canceled] key

Tap to stop copying, printing, or transmission.

[CA] key

Tap to cancel all settings and restore the initial status in each mode.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

8½x11

Copy Like A Pamphlet

Booklet

Change Size/Direction.

Original

2-Sided Copy

Background Adjustment

Erase

Clear

Outer Frame

Specify Frame+Center

Reverse erase position of back face

Down

RightLeft

8½x11

ACTION PANEL

Recommended functions are displayed on the action panel when you configure functions in each mode. From the action panel, you can configure functions or combine the configured function with a function displayed on the action panel. If the action panel does not appear, tap the action panel tab.

• The functions displayed on the action panel vary depending on the mode or the functions that have been configured.

• If too many functions have been configured to be displayed on the action panel, you can slide the panel vertically or tap and to view all.

• In enlarge display mode, part of the text on the action panel may not be displayed. To display the whole text, long-touch

the partially hidden key or slide the tab of the action panel to the left.

To always display the action panel

In "Settings (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Display Action Panel as default.].

CONFIRMATION SCREEN FOR FAVORITE MENUS AND SETTINGS

When you register frequently used functions you have configured for copying or image sending in favorite, you can quickly call them.

Favorite can be used in normal mode.

Registering a function in Favorite

Tap .

Tap [Edit Favorite] on the action panel.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

8½x11

Erase

Favorite

Edit Favorite

Shift to Icon Mode

8½x11

8½x14

8½x11

Plain 1

Program Registration

Tap the [Register Key] key.

Administrator rights are required.

Tap the key for the function you want to register.

Calling a function from Favorite

Tap .

Tap the key for the function you want

• Favorites can be registered or edited only by authenticated users and administrators.

• Unauthenticated users can call and use the favorites registered by administrators. Settings for calling Favorites and permitting/prohibiting editing can be configured in [User Control] → [Authority Group] in "Settings (administrator)".

• To edit favorites, tap and then tap [Edit Favorite] on the action panel.

to call.

Confirmation Screen for Settings

You can display a list of configured functions and check them. On the initial screen of each mode, tapping displays the setting confirmation screen.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Eco

ECO FUNCTIONS OF THE MACHINE

These functions help save power consumption by managing operations of sections prone to high power consumption. The machine provides two power-saving modes.

Function Description Page

AUTO POWER SHUT-OFF MODE

PREHEAT MODE This mode lowers the temperature of the fusing unit and makes the machine

If no operations take place, this mode will turn off the power to the operation panel and the fusing unit, and makes the machine wait in the lowest power consumption state. Although the power-saving rate is higher, the wakeup time is longer.

wait in low power consumption state. Compared to Auto Power Shut-Off Timer, the power-saving rate is lower, but the wakeup time is shorter.

In addition to these two modes, using the following functions in conjunction helps reduce even more power consumption.

Function Description Page

ECO RECOMMENDATION FUNCTION DISPLAY

AS SOON AS THE REMOTE JOB IS FINISHED, ENTER AUTO POWER SHUT OFF MODE

ECO SCAN

POWER ON/OFF SCHEDULE SETTING

Shows recommended copy/print settings for copy, document filing reprint, and direct print.

The machine returns from Auto Power Shut-Off and enters Auto Power Shut-Off mode as soon as printing is completed.

The machine is operated with the fusing unit turned off for non-printing operations (that do not use the fusing unit) such as fax and image transmission.

Use this function to set the times for turning the power on and off to reduce power consumption.

1-25

1-26

1-27

1-28

SPECIFIC DATE OPERATION SETTINGS

Toner Save Mode This mode is used to reduce toner consumption. 7-163

Sleep Mode Power Level Select whether priority is given to power saving or wakeup time. 7-161

When you must have the machine perform exceptionally many print jobs or other special operation on a certain day, you can specify the day as a "Specific Date" and define an energy saving pattern only for that day.

Mode Settings

The eco function settings are set in a batch. "Custom" and "Eco" are available. Setting values applied by each mode is as follows.

Function Custom Eco

Preheat Mode Setting 1min. 1min.

Turn off Panel Display during pre-heat mode

Auto Power Shut-Off Timer Fix transition time.: 1min. Fix transition time.: 1min.

As soon as the remote job is finished, enter Auto power shut off mode.

Sleep Mode Power Level Low Power Low Power

Eco Scan On On (All Modes Except Copy)

Each Energy Save settings in System Setting is not applied when Eco mode is used.

On On

1-28

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Page 28

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

[Power Save] button/indicator

To set mode settings

"Settings (administrator)" → select [System Settings] → [Energy Save] → [Eco Setting] → [Mode Setting].

AUTO POWER SHUT-OFF MODE

This mode turns off the power to the operation panel and the fusing unit, and makes the machine wait in the lowest power consumption state. Auto Power Shut-Off Timer will activate when the set duration of time elapses in waiting status without executing a job. Compared to preheat mode, the power-saving rate is considerably higher but the wakeup time is longer.

The [Power Save] button blinks when the machine is in Auto Power Shut-Off Timer.

Auto Power Shut-Off Timer is also activated by pressing the [Power Save] button while the [Power Save] button is not lit. This mode is cleared when print data is being received, fax data is being output, or when the [Power Save] button is pressed while it is blinking.

To set Auto Power Shut-Off Timer:

In "Settings (administrator)", select [System Settings] → [Energy Save] → [Eco Setting] → [Auto Power Shut-Off].

A message appears 15 seconds before Auto Power Shut-Off Mode is entered. To close the message and continue normal operation, tap the [Continue] button.

The message appears again 15 seconds before the end of the extension of normal operation time. If no action is taken within 15 seconds after the message appears, the machine enters auto power shutoff mode.

To set display of the message:

In "Settings (administrator)", select [System Settings] → [Energy Save] → [Eco Setting] → [Display Message When Extending Transition Time to Preheat/Auto Power Shut-Off Mode].

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

PREHEAT MODE

This mode lowers the temperature of the fusing unit and makes the machine wait in low power consumption state. Preheat mode will activate when the set duration of time elapses in waiting status without executing a job. Compared to Auto Power Shut-Off Mode, the amount of energy saved is less and the wakeup time is shorter. In the preheat mode, the [Home Screen] key is lit and the light goes off for the touch panel and the [Power Save] button. The touch panel is cleared when it is tapped or the [Home Screen] button is pressed.

To set preheat mode:

"Settings (administrator)" → select [System Settings] → [Energy Save] → [Eco Setting] → [Preheat Mode Setting].

A message appears 15 seconds before Preheat Mode is entered. To close the message and continue normal operation, tap the [Continue] button.

If no action is taken within 15 seconds after the message appears, the machine enters preheat mode.

To set display of the message:

In "Settings (administrator)", select [System Settings] → [Energy Save] → [Eco Setting] → [Display Message When

Extending Transition Time to Preheat/Auto Power Shut-Off Mode].

ECO RECOMMENDATION FUNCTION DISPLAY

Shows recommended copy/print settings for copy, document filing reprint, and direct print.

Copying

When you change to copy mode (normal mode), the settings recommended for copy mode appear. Recommended settings: 2-Sided Copy, N-Up, and Image Orientation

Document filing print

When you tap the [Choose Print Settings] in the action panel on the file list screen of document filing, the settings

recommended for this mode appear. Recommended settings: 2-Sided Print, and N-Up.

Direct print

When you tap the [Choose Print Settings] in the action panel on the file list screen of direct print, the settings recommended for this mode appear. Recommended settings: 2-Sided Print, and N-Up.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Printed

Sleep mode

Fusing unit is turned

off

Fusing unit is turned

off

Fusing unit is

turned off

Image Send Document Filing

Copy

Fusing unit is

turned on

Fusing unit is

turned off

Sleep mode

AS SOON AS THE REMOTE JOB IS FINISHED, ENTER AUTO POWER SHUT OFF MODE

Printing or outputting received fax data in Auto Power Shut-Off Timer turns on the power, and then the machine returns to Auto Power Shut-Off Mode immediately after completing the print job.

To set "As soon as the remote job is finished, enter Auto power shut off mode.":

In "Settings (administrator)", select [System Settings] → [Energy Save] → [Eco Setting] → [As soon as the remote job is finished, enter Auto power shut off mode.]

ECO SCAN

Non-print jobs such as sending a scanned original are performed with the fusing unit turned off.

To set Eco scan:

"Settings (administrator)" → select [System Settings] → [Energy Save] → [Eco Setting] → [Eco Scan Setting] .

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Page 31

BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Start time

Lunch break

Finish time

POWER ON/OFF SCHEDULE SETTING

Use this function to set the times for turning the power on and off for the machine to reduce power consumption.

9:00

12:00

13:00

18:00

Setting Power ON/OFF Scheduling Function

In "Settings", select [System Settings] → [Energy Save] → [Power ON/OFF Schedule Setting].

OFF

SPECIFIC DATE OPERATION SETTINGS

To specify operation for the specific date:

"Settings (administrator)" select [System Settings] → [Energy Save] → [Specific Date Operation Settings].

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

4 5 6

203

User Authentication

Please input user number.

Admin Login

7 8 9

USER AUTHENTICATION

User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine. There are different types of user authentication, and each type has a different login method.

For more information, see the explanations of the login methods.

► AUTHENTICATION BY USER NUMBER (page 1-29) ► AUTHENTICATION BY LOGIN NAME/PASSWORD (page 1-31)

AUTHENTICATION BY USER NUMBER

The following procedure is used to log in using a user number received from the administrator of the machine. When starting the machine, the login screen appears.

When controlled by user number

If "A Warning when Login Fails" is enabled in the system settings, the operation panel will be locked for five minutes if an incorrect user number is entered three times in a row. Contact the machine administrator to check the user number assigned for you.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

4 5 6

203

7 8 9

User Authentication

Please input user number.

Admin Login

(1)

(2)

Logout

Admin

LINE PRINTER

Job Status

Easy Scan

HDD File retrieve

8½x11 8½x11

Enter your user number (5 to 8 digits) using the numeric keys.

Each entered digit will be displayed as " ".

Tap the [OK] key.

• To limit the number of pages that a user can use: In "Settings (administrator)", select [User Control] → [Pages Limit Group].

• To hide the number of pages that can be used after login: In "Settings (administrator)", disable [User Control] → [Default Settings] → [Display Usage Status after Login].

• To change the message display time: In "Settings" (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Message Time Setting].

If the entered user number is authenticated, the number of remaining pages that the user can copy or scan is displayed. When a limitation is set for the number of pages that a user can use, the use count for the user that has logged in is displayed.

When the user number is an 8-digit number, this step is not necessary. Login takes place automatically after the user number is entered.

When you have finished using the machine and are ready to log out, tap [Logout].

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

User Authentication

Enter login name and password.

Password

Touch to input Log-in Name

Touch to Input Password

Select from List

Auth to

User Authentication

Select from ListLogin Name

E-mail Address

Touch to input Log-in Name

Touch to input E-mail Address

Password

Auth to

Touch to Input Password

Please enter Log-in name/E-mail address/password.

AUTHENTICATION BY LOGIN NAME/PASSWORD

This method enables users to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When starting the machine, the login screen appears.

When controlled by login name and password

• Different items may appear in the screen when LDAP authentication is used.

• When LDAP authentication is used, the [E-mail Address] key may appear, depending on the authentication method. Tap the [E-mail Address] text box and enter your e-mail address.

If "A Warning when Login Fails" is enabled in the system settings, the operation panel will be locked for five minutes if an incorrect login name or password is entered three times in a row. Contact the machine administrator to check the login name/password assigned to you.

• To release the operation panel lock: In "Settings (Web version)", select [User Control] → [Default Settings] to release the lock.

• To set [A Warning when Login Fails]: In "Settings (administrator)", select [User Control] → [Default Settings] → [A Warning when Login Fails].

• To store a user name: In "Settings (administrator)", select [User Control] → [User List]. Also register detailed information such as the login name, user number, and password. Ask the administrator of the machine for the information that you need to use the machine.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

User Authentication

Enter login name and password.

Password

Touch to input Log-in Name

Touch to Input Password

Select from List

Auth to

User Authentication

Enter login name and password.

Password

Touch to input Log-in Name

Touch to Input Password

Select from List

Auth to

Enter the login name.

LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area network).

Entering using the soft keyboard

If user name registration has not been performed in setting mode, a user only using LDAP authentication should tap the [Login Name] text box and enter the login name using the soft keyboard.

Selecting from a list

Tap the [Select from List] key and select a user name from the User List screen.

Enter the password.

Enter the password from the soft keyboard. If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as " ". After entering the password, tap the [OK] key. When authentication is by LDAP server and you have different passwords stored in "User List" and in the LDAP server, use the password stored in the LDAP server.

To have the user name and password registered:

In "Settings (administrator)", select [User Control] → [User List].

When registering the LDAP server, change the information for [Auth to] as required.

• When selecting from the User List screen: The LDAP server you are connecting to has been registered upon user registration, and so the target server to which authentication should be directed appears when the login name is selected. Go to step 3.

• When entering from the soft keyboard: Tap [Auth to] and select the LDAP server to log in.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

User Authentication

Enter login name and password.

Password

Select from List

Auth to

Exposure

Address Book

Auto

Original

Mixed Size Orig.

Resolution

Super Fine

Job Build

Original Count

Slow Scan Mode

Address

Fax Number

Others

Preview

Speaker

Start

Scan Size

Auto Auto

reception memory

100%

Send Size

Sending History

Check Send/Receive Status

Call Search Number

Call Program

Call Registered settings

Direct TX

Verification Stamp

Usage status : used/remaining pages Scanner(B&W) : 00,000,000/--,---,--Scanner(Color) : 00,000,000/--,---,--Internet Fax : 00,000,000/--,---,--Fax : 00,000,000/--,---,---

100%

8½x11 8½x11

Exposure

Address Book

Auto

Original

Mixed Size Orig.

Resolution

Super Fine

Job Build

Original Count

Slow Scan Mode

Address

Fax Number

Logout

Admin

LINE PRINTER

Job Status

Others

Preview

Speaker

Start

Scan Size

Auto Auto

reception memory

100%

Send Size

Sending History

Call Search Number

Call Program

Call Registered settings

Direct TX

Verification Stamp

Send Same Image as Fax Address

Easy Scan

HDD File retrieve

8½x11 8½x11

Tap the [OK] key.

If the entered login name and password are authenticated, the number of remaining pages that the user can copy or scan is displayed.

When a limitation is set for the number of pages that a user can use, the use count for the user that has logged in is displayed.

• To limit the number of pages that a user can use: In "Settings (administrator)", select [User Control] → [Pages Limit Group].

• To hide the number of pages that can be used after login: In "Settings (administrator)", disable [User Control] → [Default Settings] → [Display Usage Status after Login].

• To change the message display time: In "Settings" (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Message Time Setting].

When you have finished using the machine and are ready to log out, tap [Logout].

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

ACTIVE DIRECTORY LINKING FUNCTION

You can join the Active Directory domain (AD domain) of the machine, and easily perform user management on the network. On a network that does not have Active Directory enabled, you must perform network device authentication for each device. For this reason, one user must have multiple domain names and passwords. When you join an AD domain, you only need to be authenticated once. After you are authenticated, the Active Directory server automatically authenticates network devices. You can log in to multiple devices on the network with a single

domain name and password.

Joining an AD domain

To have the machine join an AD domain, set the authentication destination to [Active Directory] in "Settings (administrator)" - [User Control]→[Default Settings]→[Authentication Server Settings].

When the authentication destination is set to Active Directory, the Kerberos setting cannot be used.

Registering the machine in an AD domain

When you join an AD domain, the machine is registered as a printer in the AD domain. Enter the machine information in setting mode.

Device name of the machine

In "Settings (administrator)", select [System Settings] → [Network Settings] → [Network Name Setting] → [Device Name].

Domain name of the machine

In "Settings (administrator)", select [System Settings] → [Network Settings] → [Active Directory Settings] → [Domain

Name].

Machine user name and password

In "Settings (administrator)", select [System Settings] → [Network Settings] → [Active Directory Settings] → [Device

Registration Account].

DNS domain name

In "Settings (administrator)", select [System Settings] → [Network Settings] → [Services Settings] → [DNS] → [Domain

Name].

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

User authentication in the AD domain

The following methods can be used for user authentication in the AD domain.

1. Authentication by manual entry on the machine

Perform authentication using the touch panel of the machine. For the authentication method, refer to "AUTHENTICATION BY LOGIN NAME/PASSWORD (page 1-31) Configure the following setting in "Settings (administrator)". Disable "Settings (administrator)"→[User Control]→[Default Settings]→[Use IC Card for Authentication].

2. Login by IC card (Quick Mode)

Use the card ID registered in an IC card to perform AD domain authentication. When you first perform authentication, you must enter your password. After that you can perform authentication with just your IC card.

If you change your password on the Active Directory server, your initially entered password information will be reset and you will need to enter your password again. Configure the following settings in "Settings (administrator)". Enable "Settings (administrator)"→[User Control]→[Default Settings]→[Use IC Card for Authentication]. Enable "Settings (administrator)"→[User Control]→[Default Settings]→[Cache Password for Authentication].

3. Login by IC card (security card)

Use the card ID registered in an IC card to perform AD domain authentication. You must always enter your password when you perform authentication using an IC card. Enable "Settings (administrator)"→[User Control]→[Default Settings]→[Use IC Card for Authentication].

Disable "Settings (administrator)"→[User Control]→[Default Settings]→[Cache Password for Authentication].

• You can use both AD domain authentication users and users set on the machine. In this case, the authentication destination is set when logging in.

• When an AD domain authentication user reserves a job and logs out before the job is executed, the user information is temporarily stored in the machine and the reserved job is executed.

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Functions that can be used by linking with Active Directory

User accessible network folders

When a user who has logged in to the AD domain accesses a network folder from the machine, the user can only access a folder for which he has permission.

Shared folder

When a logged in user taps the [Browse] key for a shared folder address, only folders for which the user has permission are displayed.

Document filing

When a logged in user taps [Select File from Network Folder to Print] on the action panel in document filing and then taps [Refer to Folders on Network], only folders for which the user has permission are displayed.

Home Directory Scan to Home Directory

When scanning, a logged in user can use his Home Directory property that is set in the AD domain to send the scanned file to that folder. To use this function, enable "Settings (administrator)"→[System Settings]→[Image Send Settings]→[Scan Settings]→[Default Address]→[Apply Home Directory of The User for Login].

Shared folder

In the shared folder address, the path of the logged in user's Home Directory is automatically entered in [Path Input to Folder]. The folder that appears after the [Browse] key is tapped is the user's Home Directory.

If the Active Directory server cannot be accessed, the [Path Input to Folder] field will be blank, and when the [Browse] key is tapped, the search results of the entire network will appear.

Print from Home Directory

The logged in user's Home Directory property that is set in the AD domain can be used to set the print folder for printing to the Home Directory.

Shared folder

When the user taps [Select File from Network Folder to Print] on the action panel in document filing and then taps [Refer to Folders on Network], the folder that appears is the user's Home Directory.

• When authentication information is stored in the address book and the user sends a file by specifying an address in the address book, the file is sent according to the user's permissions in the address book. If authentication information is not stored in the address book, the file is sent according to the logged in user's authentication permissions.

• In AD domain authentication mode, a file can be sent to a shared folder using the logged in user's authentication permissions. In this case, a user name and password cannot be entered manually.

E-Mail Scan to E-Mail

A logged in user can use his mail property set in the AD domain to send a scanned image to himself by e-mail. To apply the e-mail address of the logged-in user set in the AD domain, tap [Find My Address] which appears on the action panel when e-mail is sent, or enable [Apply E-mail address of the user for login.] in "Settings (administrator)" → [System Settings] → [Image Send Settings] → [Scan Settings] → [Default Address].

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Registering billing codes

Assigning a billing code and executing the job

Recording a billing code in the job log

Billing by code

Collecting job logs

BILLING CODE

A billing code, which is added to a recorded job log when a printing or sending job has been executed, is used to perform billing processing. Billing codes are classified into two types: main code and sub code. A billing code is recorded in the job log when it is entered and a print or send job is executed. Summing up the amounts by Billing Code based on the job logs will facilitate the subsequent operations, for instance,

when making combined billings.

Types of billing codes

Type Description

Main Code Used to categorize the results of the executed print and send jobs to enable efficient

management. For example, you can assign a code by customer and collect cost information by customer from job logs. Code example: Issue of company A

Sub Code Available when the main code alone is not sufficient to enable management of billing

codes. For example, you can assign monthly cost information to a sub code and collect the total monthly cost information of all customers when the customer name is assigned to the main code. Code example: Issue of September, 2017

Default Code Automatically assigned when the main code or sub code has not been specified.

Enable use of billing code

To enable use of the billing code, select "Settings (administrator)" → [User Control] → [Billing Code] → [Administration Settings], then set [Use Billing Code] to [Enable].

Collecting billing codes

In "Settings (Web version)", select [System Settings] → [System Control] → [Job Log] → [Job Log Operation], and click [Save] button to download the job logs. Then sum up the data by classifying and arranging the stored job logs.

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Billing Code

Please enter Billing Code.

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

USE BILLING CODE

If the use of billing code is enabled in "Settings (administrator)", the billing code entry window is displayed at the time of mode transition (at the time of printing/sending in document filing mode). Enter the main code or sub code as required.

• To enable use of the billing code Select "Settings (administrator)" → [User Control] → to [Enable].

• To retain the specified billing code at the time of mode transition Select "Settings (administrator)" → [User Control] → Billing Code Between Modes] check box to . This eliminates the need to enter billing codes at each mode transition.

You can assign billing codes to reprinting/resending of target files and sending of print jobs from "Settings (Web version)" → [Document Operations].

Specifying a billing code again

[Billing Code] → [Administration Settings], then set [Use Billing Code]

[Billing Code] → [Administration Settings], then set the [Remember

To change the specified billing code to another one, tap [Switch Billing Code.] on the action panel. When the billing code entry window is displayed, select a new billing code.

Select a billing code from the list

Select the desired billing code from the list of registered billing codes. You need to register billing codes in advance.

► REGISTERING A NEW BILLING CODE (page 1-41)

When the billing code entry window is

When not specifying a billing code

Tap the [Bypass Billing Code] key.

displayed, tap the [Select from List] key of the main code.

To select the previously used billing code (at the time of user authentication)

Tap [Use Previously-Used Billing Code] on the action panel at the time of user authentication; this displays the main code and sub code the authenticated user has entered previously.

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Cancel and Return

Main Code Main Code Name

MAIN001 Company 1

MAIN002 Company 2

MAIN003 Company 3

MAIN004 Company 4

MAIN005 Company 5

MAIN006 Company 6

MAIN007 Company 7

MAIN008 Company 8

Add/Edit Billing Code

Execute

Select Billing Code

Billing Code

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Please enter Billing Code.

Billing Code

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Please enter Billing Code.

Tap and select the main code from the

To search for the main code or main code name

Tap . When the search window is displayed, enter the main code and main code name, then tap the [Search Start] key. The search result list is displayed.

list.

Tap the [Execute] key.

Returns the screen to the billing code entry window.

To cancel the selection from the list

Tap [Cancel and Return] on the action panel. This cancels the selected main code and returns the screen to the billing code entry window.

To check the details of the main code

Tap [Display Details] on the action panel. The detail window is displayed. Check the details, then tap .

Tap the [Select from List] key of the sub code.

The sub code list is displayed. Perform the procedure shown in steps 2 and 3, then specify the sub code.

Tap the [OK] key.

To clear the value of the specified billing code

Tap the [CA] key. Enter the billing code again.

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Billing Code

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Please enter Billing Code.

Billing Code

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Please enter Billing Code.

Billing Code

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Please enter Billing Code.

Directly entering a billing code

When not specifying a billing code

Tap the [Bypass Billing Code] key. The use code is set to the main code.

When the billing code entry window is displayed, tap the box in [Main Code], then enter the main code.

Specify the code using up to 32 single-byte characters.

Tap the box of [Sub Code], then enter the sub code.

Specify the code using up to 32 single-byte characters.

To clear the value of the specified billing code

Tap the [CA] key. Enter the billing code again.

Tap the [OK] key.

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Billing Code

Please enter Billing Code.

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Cancel and Return

Main Code Main Code Name

MAIN001 Company 1

MAIN002 Company 2

MAIN003 Company 3

MAIN004 Company 4

MAIN005 Company 5

MAIN006 Company 6

MAIN007 Company 7

MAIN008 Company 8

Add/Edit Billing Code

Execute

Select Billing Code

REGISTERING A NEW BILLING CODE

Register a new billing code. A billing code can be registered not only from the billing code entry window but also from "Settings".

To register a billing code from Setting Mode

Select "Settings" → [User Control] → [Billing Code] → [Main Code List] or [Sub Code List]. Register a main code in [Main Code List], and a sub code in [Sub Code List].

A total of up to 2000 main and sub codes can be registered.

Shared range of billing code

The registered billing codes can only be shared in the specified group at the time of user authentication. If the shared range is not specified, the registered billing codes are shared by all users.

To register a user group

In "Settings (administrator)", select [User Control] → [Organization /Group List].

When the billing code entry window is displayed, tap [Select from List] of the main code.

To register a new sub code, tap the [Select from List] key of the sub code. The subsequent steps are the same as the main code.

Tap [Add/Edit Billing Code] on the action panel

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Main Code Main Code Name

Main Code Registration

Add New

Main Code

Main Code Name

Main Code Registration

Cancel and Return

End Registration

(4)

(5)

Main Code

Main Code Name

Available to

Public to All

Specify target

public address

Main Code Registration

Cancel and Return

End Registration

Tap [Add New] on the action panel.

To return to the billing code selection window

Tap .

Tap the box of [Main Code], then type

in the main code.

Specify the code using up to 32 single-byte characters.

Tap the box of [Main Code Name], then type in the main code name.

Specify the code name using up to 32 double- or single-byte characters.

If necessary, select the share range of billing code.

Public to All: Registers the billing code as a public code for all users who use the machine. Specify target public address: Limits the share range of billing code to be registered only to the specified group. Up to eight groups can be specified as a public destination.

For details on how to specify a public destination, refer to "Shared range of billing code (page 1-41)

The public destination of a billing code is not displayed if user authentication is not performed. The mode is automatically set to [Public to All].

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Organization /Group List

Group 1

Group 2

Group 3

Group 4

Group 5

Group 6

Group 7

Group 8

Clear

Designate Public Address

(Selected:1/32)

Tap and select a group as a public

To cancel the setting

Tap [Clear] on the action panel. This cancels the registered public destination and returns the screen to the previous window.

destination

Up to eight groups can be specified. After the settings are completed, tap .

To continuously register other billing codes, tap [Register Next Billing

Code.].

Execute steps 4 to 7 to register the main code.

To cancel the registration

Tap [Cancel and Return] on the action panel. This cancels all the registered billing codes and returns the screen to the previous window.

Tap [End Registration] on the action panel.

This finalizes the registration and returns the screen to the previous window. Tap to finish the registration procedure.

To return to the billing code entry window

Tap the [CA] key.

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Billing Code

Please enter Billing Code.

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Cancel and Return

Main Code Main Code Name

MAIN001 Company 1

MAIN002 Company 2

MAIN003 Company 3

MAIN004 Company 4

MAIN005 Company 5

MAIN006 Company 6

MAIN007 Company 7

MAIN008 Company 8

Add/Edit Billing Code

Execute

Select Billing Code

Add New

Main Code Main Code Name

MAIN001 Company 1

MAIN002 Company 2

MAIN003 Company 3

MAIN004 Company 4

MAIN005 Company 5

MAIN006 Company 6

MAIN007 Company 7

MAIN008 Company 8

Edit

Delete

Main Code Registration

EDITING OR DELETING THE REGISTERED BILLING CODE

You can change or delete the registered billing code. The billing code can also be edited or deleted from "Settings".

To edit or register a billing code from Setting mode

Select "Settings" → [User Control] → [Billing Code] → [Main Code List] or [Sub Code List]. Edit or register a main code in [Main Code List], and a sub code in [Sub Code List].

Editing a billing code

When the billing code entry window is

displayed, tap the [Select from List] key of the main code.

To register a new sub code, tap the [Select from List] key of the sub code. The subsequent steps are the same as the main code.

Tap [Add/Edit Billing Code] on the action panel.

Tap and select the main code to be edited, then tap [Edit] on the action panel.

To return to the billing code selection window

Tap .

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Main Code

Main Code Name

Public to All

Specify target

public address

Main Code Registration

Cancel and Return

End Registration

Available to

AAAA

Edit the main code as required.

For information on how to correct the code, refer to steps 4 to 7 in

REGISTERING A NEW BILLING CODE (page

1-41)

Tap [End Registration] on the action panel.

This finalizes the registration and returns the screen to the previous window. Tap to finish the registration procedure.

To return to the billing code entry window

Tap the [CA] key.

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Billing Code

Please enter Billing Code.

Main Code

Sub Code

AAAA

Select from List

Bypass Billing Code OKCA

Cancel and Return

Main Code Main Code Name

MAIN001 Company 1

MAIN002 Company 2

MAIN003 Company 3

MAIN004 Company 4

MAIN005 Company 5

MAIN006 Company 6

MAIN007 Company 7

MAIN008 Company 8

Add/Edit Billing Code

Execute

Select Billing Code

Add New

Main Code Main Code Name

MAIN001 Company 1

MAIN002 Company 2

MAIN003 Company 3

MAIN004 Company 4

MAIN005 Company 5

MAIN006 Company 6

MAIN007 Company 7

MAIN008 Company 8

Edit

Delete

Main Code Registration

Deleting a billing code

When the billing code entry window is displayed, tap the [Select from List] key of the main code.

To delete a sub code, tap the [Select from List] key of the sub code. The subsequent steps are the same as the main code.

Tap [Add/Edit Billing Code] on the action panel.

Tap and select the main code to be deleted, then tap [Delete] on the action panel.

To return to the billing code selection window

Tap .

When the confirmation message appears, tap the [Delete] key.

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Printing data stored in the cloud

Uploading scanned data

CLOUD LINK

The Cloud Link function is used to connect the machine to a cloud service on the Internet, enabling you to upload scanned data and print data stored in the cloud.

The machine can connect to the following cloud services:

• Microsoft OneDrive for Business

• Microsoft SharePoint Online

• Google Drive

BEFORE USING THE CLOUD LINK FUNCTION

This section explains settings that must be configured before you can use the Cloud Link function.

Settings required on the machine

Configuring system settings

Configure settings for connection of the machine to the Internet (proxy settings, etc.) as required for your network environment. In addition, you must configure the following settings on the machine in order to use the "OneDrive for Business Link" and "SharePoint Online Link" functions. Configure these settings in "Settings (administrator)" → [System Settings] → [Network Settings] → [External Service Connect] → [Cloud Connect Settings].

Set the cloud link icon in the home screen.

Tap [Edit Home] on the action panel.

In home edit mode, tap an unused shortcut key.

Tap [Google Drive], [OneDrive], or [SharePoint Online].

Tap [Exit Home Edit Mode] on the action panel.

Exit home edit mode and return to the home screen.

To edit the home screen, refer to the "U/I Customize Guide".

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UPLOADING SCANNED DATA TO A CLOUD SERVICE

This section explains how to upload data scanned on the machine to a cloud service.

Tap [Google Drive], [OneDrive], or [SharePoint Online] in the home screen.

• The login screen of the selected cloud service appears.

• When user authentication is enabled on the machine, the login screen will not appear after the first time you successfully log in to the cloud service.

When using OneDrive or SharePoint Online, you can only login using your standard Office 365 user account for ID/password authentication.

Enter your user account information for the cloud service.

A screen for selecting tasks appears.

Tap the [Scan a document] key.

• The scan settings screen appears.

• Specify a "File Name", "Address", and "Upload Data Scan Settings".

Execute Scan or Preview.

PRINTING DATA IN A CLOUD SERVICE

This section explains how to use the machine to print data in a cloud service.

Tap [Google Drive], [OneDrive], or [SharePoint Online] in the home screen.

• The login screen of the selected cloud service appears.

• When user authentication is enabled on the machine, the login screen will not appear after the first time you successfully log in to the cloud service.

When using OneDrive or SharePoint Online, you can only login using your standard Office 365 user account for ID/password authentication.

Enter your user account information for the cloud service.

A screen for selecting tasks appears.

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Tap the [Print a document] key.

• The file selection screen appears.

• Tap the [Narrow Down] key to filter files by file extension. Select the file extension you want to use to filter the files.

• Select the file and tap the [Choose Print Settings] key to display the print settings screen.

File formats that can be printed are DDOCX, PPTX, XLSX, PDF, XPS, RTF, and TXT.

Execute printing

Cautions when using the Cloud Link function

• Print results using the Cloud Link function may not have the same quality as print results using other print methods (printer driver, etc.). The contents of some files may cause incorrect printing or prevent printing.

• It may not be possible to use some or all Cloud Link functions in some countries or regions where the machine is used.

• It may not be possible to use the Cloud Link function in some network environments. Even when the Cloud Link function can be used, processing may require a longer time or may be interrupted.

• We do not extend any guarantees regarding the continuity or connection stability of the Cloud Link function. With the exception of instances provided for by law, we bear absolutely no responsibility for any damages or loss suffered by the customer due to the above.

DirectOffice™ is a product of CSR Imaging US, LP. DirectOffice™ is a trademark of CSR Imaging US, LP, registered in the United States and other countries, used with permission.

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AirPrint

The procedure for printing or sending a file on the machine using AirPrint is explained here.

To enable AirPrint

In "Settings (administrator)", select [System Settings] → [Network Settings] → [External Print Services Settings] → [AirPrint Settings].

Before using AirPrint

To use AirPrint on OS X, you must first register the machine's information in your device. Advance settings are not necessary to use AirPrint on iOS. Enable AirPrint in the machine's settings, and also enable AirPrint on your device.

(1) Click [Printers & Scanners] ([Print & Scan]) in System Preferences.

(2) Click the [+] button.

(3) Select the name of the machine from the list, select [AirPrint] from the drivers, and click [Add].

Setup starts, and the machine can be used with AirPrint.

Using AirPrint to print

The printing procedure depends on the application. The procedure for printing a Web page viewed in the iOS version of Safari is explained below as an example.

(1) Open the page that you want to print in Safari.

Use the commands in Safari to open the page you want to print.

(2) Tap .

(3) Tap [Print].

The menu appears. Tap [Print].

(4) Select the printer.

AirPrint compatible printers on the same network as the device are shown. Select the machine.

(5) Select print settings and tap [Print].

Set the number of copies and other settings as needed and tap [Print].

• When you send the print job with a PIN code from your device, the print job is saved in the main folder of document filing.

• The screen that appears varies depending on your OS version.

• The functions that can be used when printing with AirPrint vary depending on the OS and the application.

• To print with AirPrint when the machine’s user authentication function is used, enable [Enable IPP Authentication Except for Printer Driver] in "Settings (Administrator)" → [System Settings] → [User Control] → [Default Settings].

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Using AirPrint to send a fax

You can send a file created in an AirPrint compatible application by fax via the machine. The sending procedure depends on the application. Refer to the manual for the application to send a file by fax. The procedure for transmission in OS X is explained as an example.

(1) Open the file you want to send.

(2) Select [Print] from [File] in the application.

(3) Select the machine - fax in [Printer].

(4) Enter the fax number in the address. When finished selecting settings, click [Fax].

Fax transmission starts.

• AirPrint can be used to send a fax even when [Disable PC-Fax Transmission] is enabled.

• Fax jobs sent using AirPrint are managed in the same way as resend jobs in Document Filing.

• To send a fax with AirPrint when the machine’s user authentication function is used, enable [Enable IPP Authentication Except for Printer Driver] in "Settings (Administrator)" → [System Settings] → [User Control] → [Default Settings].

Using AirPrint to send a scanned document

You can scan a document on the machine using an AirPrint-compatible application, and send the scanned document to a device. The sending procedure depends on the application. Refer to the manual for the application to send a scanned document. The procedure for scanning in OS X is explained here as an example.

(1) Place the original.

(2) Click [Printers & Scanners] ([Print & Scan]) in System Preferences.

(3) Select the machine from the "Printer" list, click [Scan], and click [Open Scanner].

(4) When you have finished selecting settings, click [Scan].

Scanning starts.

• To send a document using AirPrint, the machine must be in one of the following states:

• Login screen displayed, home screen displayed, brightness adjustment screen displayed, display language being set, home being edited, custom display pattern being set, home screen text color being changed, administrator password being entered for home edit / custom display pattern setting / home screen text color change, login name / password being entered, numbers being entered for authentication by number, login user being selected, authentication destination being selected

• When the machine's user authentication function is used, an image scanned with AirPrint is treated as an invalid user job.

AirPrint and the AirPrint logo are trademarks of Apple Inc.

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EASILY CONNECT WITH AN NFC-COMPATIBLE MOBILE DEVICE (EASY CONNECT)

You can connect an NFC card reader to the machine to easily connect to a smartphone or other mobile device. By installing the dedicated application in the mobile device in advance, the application will start automatically after the device connects to the machine, allowing you to print immediately. You can also connect by displaying a QR code on the machine's touch panel and scanning the code with a mobile device that has a dedicated application installed.

• Make sure that the mobile device’s Wi-Fi function and NFC function are turned on in advance.

•

For NFC card readers and dedicated applications that can be used, consult your dealer or nearest SHARP Service Department.

• For information on connecting the NFC card reader to the machine, refer to the manual for the NFC card reader.

CONNECTING BY NFC

You can easily connect a mobile device to the machine by holding it to the NFC card reader. In addition, by installing the dedicated application on your mobile device, the application will automatically start when the device connects to the machine, allowing you to send data and print to the machine right away. Configure settings on the machine in advance to enable use of an NFC and wireless LAN.

This function may not support depending on the Android version of your device.

Hold your mobile device to the NFC card reader

If the machine is in the auto power shutoff state, holding your mobile device to the NFC card reader will wake the machine. However, if [Sleep Mode] is set to [Energy Saving Priority], you must wake the machine manually.

Connecting to the Machine from a Mobile Device

The machine and mobile device automatically start the connection. If a dedicated application is not installed on your mobile device, your mobile device will automatically go to an Android application store (Google Play, etc.) and download a dedicated application. If the dedicated application is installed on your mobile device, it will start. You can print and scan from the application.

If the connection is not successful, try the following:

• Move the mobile device slowly over the NFC touch point area.

• If a case is attached to the mobile device, remove the case.

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CONNECTING BY QR CODE

You can connect by displaying the QR code on the machine's touch panel and then having your mobile device (with the dedicated application already installed) read the QR code. The machine sends the information required for connection to the mobile device, and the information is saved. No settings are required on the mobile device, and setup is quickly accomplished. Configure settings on the machine in advance to enable connection by QR code.

This function can be used on an Android device and on an iOS device.

Tap the [Easy Connect (QR code)] key in the home screen.

The QR code appears on the touch panel. In advance, enable QR codes in [Easy Connection Setting] in Settings (administrator), and enable display of the [Easy Connect (QR code)] key in [Home Screen Settings].

Start the dedicated application on your mobile device

Read the QR code on the touch panel with your mobile device

The QR code is the machine's connection information. This information is saved on your mobile device. You can also set an external access point as the connection destination.

• To use Easy Connect Configure in "Settings (administrator)" - [

• To Show the [Easy Connect (QR code)] key in the home screen Configure in "Settings (administrator)" - [ Registration].

System Settings

] - [Network Settings] - [Easy Connection Setting].

] - [Home Screen Settings] - [Condition Settings] - [Home Screen

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

8½x11

8½x1

8½x11

Operate the machine using your computer screen.

Your computer

Network

Operation panel

The machine

REMOTE OPERATION OF THE MACHINE

Remotely operate the machine on your computer. You can operate the machine from the same panel as the machine's operation panel that is displayed on your PC, with the same feel as operating in front of the machine.

The remote operation function can only be used on one computer at a time. Before you can use the remote operation function, the following preparation is required.

•

In "Settings (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Remote Operation Settings] → [Remote Software Operation] and select [Allow] for [Operational Authority].

• Connect the machine to the network.

• Install a VNC application software (recommended VNC software: RealVNC) in your computer.

After the preparation is completed, follow the operation described below to set up the function.

Example: RealVNC

Start the VNC viewer, enter the IP

Check with the administrator of the machine for its IP address.

address of the machine in the "VNC Server" entry box, and click the [Connect] button.

Follow the message on the operation panel of the machine to permit the

connection.

When the machine is connected to a VNC application software, appears on the system bar of the machine's touch panel. If you wish to disconnect, exit the VNC application software or tap .

Use the operation panel in the same way as you would on the machine. However, you cannot enter values in series by continuously clicking the key.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

UNIVERSAL DESIGN IN THE MACHINE

The structure of the machine and the software are designed to allow all people to use the machine with ease.

UNIVERSAL DESIGN RELATED TO OPERATION

Adjustment of operation panel angle

The angle of the entire operation panel can be adjusted to enable use even when seated.

Grip handle on paper trays

The grip-type handles allow easy use from above or below. By simply placing your hand on a handle and gently pulling forward, a tray can be withdrawn. The trays can be manipulated in a natural manner.

Changing of key response time

The response time of the keys can be changed as needed. In "Settings" (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Key Operation Setting].

• Time for Accepting Key Entry This setting determines how long a key in the touch panel must be tapped until the key input is registered. The time can be set from 0 to 2 seconds in increments of 0.5 seconds. By lengthening the time setting, key input can be prevented when a key is tapped accidentally. Keep in mind, however, that when a longer setting is selected more care is required when tapping keys to ensure that key input is registered.

• Disable Auto Key Repeat This is used to disable key repeat. Key repeat causes a setting to change continuously not only each time the key is tapped but while a key is tapped.

• Long-touch Detection Time Select a time when a long key touch is detected.

• Double Tap Speed Interval Select an interval when a double tap is detected.

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Confirmation of placement of original in document feeder

You can use the data notification indicator to check if an original has been correctly placed in the auto document feeder. Select "Settings (administrator)" → [System Settings] → [Common Settings] → [Device Control] → [Data Indicator

Setting], then set to [Pattern 3].

UNIVERSAL DESIGN RELATED TO VISION

Changing of text size

The size of the text on the touch panel can be changed. When the text on the touch panel is small and difficult to read, the text can be enlarged. In "Settings" (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Enlarge Display Mode].

• Enlarge Display Mode Displays large characters on the screen.

appears in the system area when Enlarge Display Mode is enabled.

UNIVERSAL DESIGN RELATED TO HEARING

Audible alert sounds when changing settings

When moving through copy ratio or exposure settings, the user is alerted by an audible sound at the default setting (copy ratio 100%, exposure 3). In "Settings (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Keys Touch Sound] and [Make Key Touch Sound at Default Setting].

• Keys Touch Sound Controls the key touch sound level, or turns the sound off. You can also have three peeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.

Screen in which setting is effective Initial value

Ratio setting screen in base screen of copy mode Ratio 100%

Exposure setting screen in base screen of copy mode Exposure level: 3 (medium)

Exposure adjustment screen in base screen of fax, Internet fax, and network scanner modes

Exposure adjustment screen for Scan to HDD in document filing mode

• Make Key Touch Sound at Default Setting When you specify the exposure in the exposure adjustment screen of each mode, a bleep sounds three times when the reference value is reached.

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UNIVERSAL DESIGN FEATURES

The machine has design features and settings that are compatible with universal design.

Easy-to-use user interface

• Simple mode This mode shows only frequently used items. Buttons and text are enlarged to increase ease of operation. Almost all regular operations can be completed using the simple mode screen.

► COPY MODE (page 2-3) ► FAX MODE (page 4-6) ► NETWORK SCANNER MODE (page 5-8)

• Customizing the home screen and adding icons You can add icons to the home screen. You can also change an icon image to a custom image.

Add an icon image in "Settings (administrator)" - [System Settings] →[Home Screen Settings] →[Icon]. To add an icon to the home screen, add a key in "Settings (administrator)" - [System Settings] →[Home Screen Settings]

→[Condition Settings] →[Home Button]/[Fix Key].

► Home Screen Settings (page 7-81)

• Customizing the home screen - changing the display order You can change the order of the items in the home screen so that the items you use most frequently appear first.

To change the order of the items in the home screen, change in "Settings (administrator)" - [System Settings]

→[Home Screen Settings] →[Condition Settings] →[Home Button].

► Home Screen Settings (page 7-81)

• Customizing the home screen - intuitive and easy-to-use design A flat icon design is used to make the screen intuitive and easy to view. The toner level is always shown, eliminating the need to perform an action to check the toner level.

For the procedures for editing the home screen, see "U/I Customize Guide".

• High-contrast display (UD pattern) The touch panel image can be set to high contrast. Select [Pattern 5] in "Settings (administrator)" - [System Settings] →[Common Settings] →[Operation Settings]

→[Condition Settings] →[MFP Display Pattern Setting].

► Operation Settings (page 7-121)

• Multi-language display The language used in the touch panel can be changed to another language such as English or French. Select the desired language in "Settings (administrator)" - [System Settings] →[Common Settings] →[Operation Settings] →[Condition Settings] →[Display Language Setting].

► Operation Settings (page 7-121)

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

Intuitive operation

• Quick-view operation guide Touch the [Operation Guide] key in the home screen on the touch panel to display the operation guide. The operation guide provides simple explanations of how to use the machine.

• Easy operation by storing programs The program function lets you store groups of settings for copying, fax, and other functions. By storing groups of settings that you frequently use, you can easily select those settings.

► PROGRAMS (page 2-113) ► STORING FAX OPERATIONS (PROGRAM) (page 4-68) ► STORING SCAN OPERATIONS (PROGRAM) (page 5-67)

• Remote operation You can display the machine's touch panel on a computer on the same network to operate the machine from the computer. You can show how to use the machine on a computer, and people who have difficulty using the touch panel can operate the machine from a computer.

► REMOTE OPERATION OF THE MACHINE (page 1-54)

Easier operation at the machine

• Darkened output tray color Output tray colors are darkened to make it easy to distinguish the tray to which a job has been output.

• On right side of operation panel Located on the right side of the operation panel, this allows smooth removal of paper without interfering with the output tray.

Simple toner replacement

• Toner box can be opened with one hand The box that contains a toner cartridge can be easily opened with one hand.

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BEFORE USING THE MACHINE►BEFORE USING THE MACHINE

ITEMS RECORDED IN THE JOB LOG

The machine records the performed jobs in the job log. The main information recorded in the job log is described below.

• To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.

• In some cases, job information may not be correctly recorded, such as when a power failure occurs during a job.

No. Item name Description

1 Main items Job ID The job ID is recorded. Job IDs appear in the log as

consecutive numbers up to a maximum of 999999, after which the count resets to 1.

2 Account Job ID

The job ID used in the Sharp OSA is recorded.

3 Job Mode

4 Computer Name The name of the computer that sent a print job is

5 User Name The user name when the user authentication

6 Login Name The login name when the user authentication

7 Card ID The card ID when it is used for an authentication

8 Number of Card Issuance The number of times the card has been issued is

9 Main Code Main Code is recorded.

10 Sub Code Sub Code is recorded.

11 Starting Date & Time The date and time the job was started are recorded.

12 Completing Date & Time The date and time the job was completed are

13 Black & White Total Count For a print job, the total count is recorded. For a

The job mode type, such as copy or print is recorded.

recorded.*

function is used is recorded.

process is recorded.

written in an SSFC IC card is recorded.

recorded.

send job, the number of transmitted black & white pages is recorded. When a broadcast transmission is summarized, the total number of pages is recorded. For a scan to HDD job, the number of stored black & white pages is recorded.

14 Full Color Total Count The total number of pages in a send job that have

been printed using a full color is recorded.

15 Count according to size Counts by original/paper size in color mode and

black & white mode are recorded.

16 Number of sheets according

to size

17 Invalid Paper Count The invalid sheet count is recorded.

18 Number of Reserved Sets Number of specified sets or reserved destinations is

19 Number of Completed Sets Number of completed sets or number of

The number of pages is logged by paper size.

recorded.

destinations to which transmission was successfully completed is recorded.

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No. Item name Description

20 Main items Number of Reserved Pages Number of reserved original pages of a copy, print,

scan job, or other job is recorded.

21 Number of Completed Pages Number of completed pages of a set is recorded.

22 Result The result of a job is recorded.

23 Error Cause When an error occurs during a job, the cause of the

error is recorded.

24 Print Job Related Item Output The output mode of a printed job is recorded.

25 Staple The status of stapling is recorded.

26 Staple Count The staple count is recorded.

27 Printer Tone The tone used for a print job is recorded.

28 Image Send Related Item Address Address of an image send job is recorded.

29 Sender Name Sender name of an image send job is recorded.

30 Sender Address Sender address of an image send job is recorded.

31 Transmission Type Transmission type of an image send job is

recorded.

32 Administrative Serial

Number

33 Broadcast number Broadcast number of an image send job is

Administrative serial number of an image send job is recorded.

recorded.

34 Entry Order Reservation order for broadcast transmission of an

image send job is recorded. This is used to link communication and printing when recording multi polling jobs.

35 File Format File format of an image send job or scan to HDD job

is recorded.

36 Sign Records whether or not an electronic signature is

used in e-mail transmission.

37 Encry. Records whether or not encryption is used for

e-mail transmission.

38 Compression

Mode/Compression Ratio

39 Communication Time The communication time of image send jobs is

40 Fax No. The stored sender's number is recorded.

41 Document Filing Related

42 Storing Mode Document filing storing mode is recorded.

43 Common Functionality Color Setting Color mode selected by user is recorded.

44 Special Modes Special modes selected when the job was executed

Item

Document Filing Status of document filing is recorded.

Compression mode and compression ratio of the file of an image send job or scan to HDD job is recorded.

recorded.

is recorded.

45 File Name The stored file name is recorded.*

46 Data Size [KB] The size of a file is recorded.

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No. Item name Description

47 Detailed Items Original Size Size of scanned original is recorded. For a

document filing print job, the paper size of the file is recorded.

48 Original Type Original type (text, printed photo, etc.) set in the

exposure settings screen is recorded.

49 Original Count Number of scanned original sheets is recorded.

50 Paper Size For a print job, the paper size is recorded. For a

send job, the transmitted paper size is recorded. For a Scan to HDD job, the paper size of the stored file is recorded.

51 Paper Type The paper type used for printing is recorded.

52 Paper Property The paper property specified in "Paper Type" is

recorded.

53 Duplex Setup The duplex setting is recorded.

54 Resolution The scanning resolution is recorded.

55 Machine Item Model Name The model name of the machine is recorded.

56 Unit Serial Number The serial number of the machine is recorded.

57 Name The name of the machine that is set in the Web

pages is recorded.

58 Machine Location The installation location of the machine that is set in

the Web pages is recorded.

59 Machine ID Record the Machine ID entered by the service

technician.

* In some environments this is not recorded.

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BEFORE USING THE MACHINE►LOADING PAPER

Tray 1

Tray 2

(when a 600-sheet paper feed unit is installed)

Bypass tray

Tray 3

(when two 600-sheet paper feed units are

installed)

Tray 4

(when three 600-sheet paper feed units

are installed)

LOADING PAPER

IMPORTANT POINTS ABOUT PAPER

NAMES AND LOCATIONS OF TRAYS

APPLICABLE PAPER TYPES

This section describes paper types that can be used and those that cannot be used. All types of paper other than plain paper are referred to as special media.

• Various types of paper are commercially available, some of which cannot be used on the machine. Before using any paper, consult the dealer or nearest SHARP Service Department.

• The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of Sharp standard paper. Before using any paper, consult the dealer or nearest SHARP Service Department.

• The use of non-recommended or non-usable paper may result in skewed feeding, misfeeds, poor toner fusing (the toner does not adhere to the paper well and can be rubbed off), or machine failure.

• The use of non-recommended paper may result in misfeeds or poor image quality. Before using non-recommended paper, check whether printing can be performed properly.

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Useable paper

Specifications of plain paper, heavy paper and thin paper

Plain Paper

Heavy paper

Thin paper 13 lbs to 16 lbs (55 g/m2 to 59 g/m2)

• For paper specifications, see the specifications in the "Start Guide".

• Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Before using any paper, consult the dealer or nearest SHARP Service Department.

• If the paper that was output is significantly curled, remove the paper from the cassette, turn the paper over so it is face down, and resume use.

Plain Paper 1 16 lbs. bond to 24 lbs. bond (60 g/m2 to 89 g/m2)

Plain Paper 2 24 lbs. bond to 28 lbs. bond (90 g/m2 to 105 g/m2)

Heavy paper 1 28 lbs. bond to 65 lbs. cover (106 g/m2 to 176 g/m2)

Heavy paper 2 65 lbs. cover to 80 lbs. cover (177 g/m2 to 220 g/m2)

Specifications of paper that can be used for two-sided printing

Paper Type Plain, Recycled, Color, Letter Head, Pre-Printed, Punched

Paper Size 8-1/2" x 14", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 13", 8-1/2" x 11", 5-1/2" x 8-1/2", A4, B5,

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BEFORE USING THE MACHINE►LOADING PAPER

Types of paper that can be set in each tray

• For detailed information on the sizes and types of paper that can be loaded into each tray of the machine, see "SPECIFICATIONS" in the "Start Guide" and "Paper Tray Settings (page 7-118)

• Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Before using any paper, consult the dealer or nearest SHARP Service Department.

Tray 1 Tray 2

Tray 3 Tray 4

Plain Paper 1

Plain Paper 2

Heavy Paper 1*

Heavy Paper 2*

Thin Paper - Permitted Permitted

Pre-Printed Permitted Permitted Permitted

Recycle Paper Permitted Permitted Permitted

Letter Head Permitted Permitted Permitted

Pre-Punched Permitted Permitted Permitted

Color Permitted Permitted Permitted

Labels - - Permitted

Glossy Paper - - Permitted

Transparency - - Permitted

Permitted Permitted Permitted

- Permitted Permitted

Bypass tray

Envelope - - Permitted

*1 when a 600-sheet paper feed unit is installed *2 when two 600-sheet paper feed units are installed *3 when three 600-sheet paper feed units are installed *4 "Plain Paper 1" is plain paper 16 to 24 lbs. bond (60 to 89 g/m

(90 to 105 g/m

*5 "Heavy Paper 1" is heavy paper up to 65 lbs. cover (176 g/m

(220 g/m

), "Plain Paper 2" is plain paper 24 to 28 lbs. bond

), "Heavy Paper 2" is heavy paper up to 80 lbs. cover

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BEFORE USING THE MACHINE►LOADING PAPER

Setting orientation of the print side

The setting orientation varies for the print side of paper, depending on the tray used. For "Letter Head" and "Pre-Printed", set the paper in the reverse orientation. Place with the print side facing the direction indicated below.

Tray In normal status With letter head or pre-printed paper set

Trays 1 - 4 Facing up Facing down

Bypass Facing down Facing up

When [Disabling of Duplex] is set for "Letter Head" or "Pre-Printed", set the print side in the same orientation as for the ordinary operation.

To set [Disabling of Duplex]:

In "Settings (administrator)", select [System Settings] → [Common Settings] → [Device Control] → [Disabling of Duplex].

Paper that cannot be used

• Embossed paper

• Tab paper

• Special media for an ink jet printer (fine paper, glossy paper, glossy film, etc.)

• Carbon paper or thermal paper

• Pasted paper

• Paper with clips

• Paper with fold marks

• Torn paper

• Oil-feed transparency film

• Thin paper less than 15 lbs (55 g/m

• Heavy paper as thick as 80lbs. cover (220 g/m

• Irregularly shaped paper

• Stapled paper

• Damp paper

• Curled paper

• Paper whose print side or reverse side has been already printed on by another printer or multifunction device.

• Paper with a wave-like pattern due to moisture absorption

• Paper with creases

• Paper with dust

)

) over

Non-recommended paper

• Iron-on transfer paper

• Perforated paper

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BEFORE USING THE MACHINE►LOADING PAPER

TRAY 1 - 4

A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2" to 8-1/2" x 11" (A6 to A4) can be loaded into tray 1. (150 sheets when the paper is A6) A maximum of 600 sheets of paper from size 5-1/2" x 8-1/2" to 8-1/2" x 14" (A5 to A4) can be loaded into trays 2 to 4.

If you loaded paper of a different type or size from the paper previously loaded, be sure to check the settings in "Settings (administrator)". Incorrect setting affects automatic paper selection action. It may cause print failure, printing on paper of a wrong size or type or paper misfeeds.

Do not place heavy objects on the tray or press down on the tray.

To check the type and size of paper:

[Tray Settings] in the home screen or in "Settings", select [Status] → [Machine Identification] → [Paper Input Tray Status] → [Paper Tray Settings].

To set the type and size of paper:

Set this in [Tray Settings] in the home screen or in “Settings” - [System Settings]→[Common Settings]→[Paper Settings]→[Paper Tray Settings].

Tray 1

Pull out the paper tray.

Gently pull the tray out until it stops. To load paper, go to step 3. To load a different size of paper, go to the next step.

Tray 2 - 4

When using the tray 1, push the center of the pressure plate down until it locks into place.

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BEFORE USING THE MACHINE►LOADING PAPER

Holder

Storage spaceRegulation plate

• When loading A4 size paper in tray 1, or 8-1/2" x 14" paper in trays 2 to 4, remove divider plate A. Move divider plate A all the way to the paper feed opening (right side), and pull up.

• If the machine does not recognize the paper size even though A4 size is correctly loaded in tray 1, or 8-1/2" x 14" size is correctly loaded in trays 2 to 4, check if the holder in the cassette is positioned at A4 (8-1/2" x 14” in trays 2 to 4).

Adjust guide plates A and B to match the longitudinal and transversal dimensions of the paper to be loaded.

The guide plates A and B are slidable. Squeeze the separator plate lever and slide to the desired paper size. Adjust to the non-standard paper size so that the paper will not be too loose or too tight.

• When setting 8-1/2" x 11" size paper in tray 2 to 4, remove the 2 regulation plates with green color on the front and back side of the tray before setting the paper. The plates are contained in the inside storage space of the back side of the tray.

Fan the paper.

Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

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BEFORE USING THE MACHINE►LOADING PAPER

• If a paper misfeed occurs, turn the paper over and/or around, and reload.

• If the paper is curled, fix the curl before loading the paper.

• Adjust the divider plate so that there is no gap between the paper and divider plate.

• Do not add paper.

• Do not load the paper as shown below.

Insert the paper into the tray.

Load the paper with the print side facing up. The stack must not be higher than the indicator line (Tray 1: maximum of 500 sheets (Maximum of 150 sheets of A6 paper), trays 2 to 4: maximum of 600 sheets).

Gently push the paper tray into the machine.

Push the tray firmly all the way into the machine slowly. Forcefully inserting the paper may cause skewed feeding and paper misfeeds.

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BEFORE USING THE MACHINE►LOADING PAPER

LOADING PAPER INTO THE BYPASS TRAY

Use the bypass tray for printing on plain paper, envelopes, label sheets, and other special media. Up to 50 sheets of paper can be loaded (Heavy paper weighing between 28 lbs. bond and 80 lbs. cover: 20 sheets, envelope: 10 sheets) for continuous printing, just like operation using other trays.

• When using plain paper other than Sharp standard paper or special media other than SHARP-recommended transparency film, glossy paper, or when printing on the reverse side of paper that has been printed on one side, load paper one sheet at a time. Loading more than one sheet at a time will cause misfeeds.

• Before loading paper, straighten any curling in the paper.

• When adding paper, remove any paper remaining in the bypass tray, combine it with the paper to be added, and reload as a single stack. If paper is added without removing the remaining paper, a misfeed may result. Loading more sheets than the specified number of sheets or the limit may cause paper misfeeds.

• After loading paper in the bypass tray, always check the paper type and size.

How to place the original

Load paper in landscape orientation.

Inserting transparency film

• Use SHARP-recommended transparency film.

• When loading multiple sheets of transparency film into the bypass tray, fan the sheets several times before loading.

• When printing on transparency film, remove each sheet as it is printed and output from the machine. Allowing sheets to stack in the output tray may result in curling.

Loading envelopes

When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed or copied on. Place the front side facing down. Fold the flap and make a sharp crease at the fold.

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BEFORE USING THE MACHINE►LOADING PAPER

Can be used

Cannot be used

Important points when using envelopes

• Do not print on both sides of an envelope. This may result in misfeeds or poor print quality.

• Restrictions apply to some types of envelopes. For more information, consult a qualified service technician.

• Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure.

• Fold the flap of the envelope and make a sharp crease at the fold. A misfeed may occur if the flap is up.

• Do not use the following envelopes:

• Those with a metal piece, a plastic hook or a ribbon hook

• Those with a string for closing

• Those with a window

• Those with a lining

• Those with an uneven surface, finished with titling or emboss

• Duplex envelopes or those with adhesive or other synthetic material for sealing

• Hand-made envelopes

• Those containing air inside

• Those damaged with a crease, fold mark or tear

• Envelopes with the corner gluing position on the back not aligned with the corner edge should not be used as it may cause creasing.

• Print quality is not guaranteed in the area 13/32" (10 mm) around the edges of the envelope.

• Print quality is not guaranteed on parts of envelopes where there is a large step-like change of thickness, such as on four-layer parts or parts less than three layers.

• Print quality is not guaranteed on envelopes having peel off flaps for sealing the envelopes.

Important points when using label sheets

• For more information, consult the dealer or nearest SHARP Service Department.

• Some labels may have to be loaded into the bypass tray in the specified orientation. Follow such instructions. If a form is already printed on the labels, and the print images and the preprinted form do not line up, adjust the application or printer driver settings to rotate the print images.

• Do not use the following types of label sheets.

• Label sheets without an adhesive copy or label copy

• Label sheets with adhesive exposed

• Label sheets with a specified feeding direction that is not supported by the machine

• A label sheet that has already been fed or has some labels removed

• Label sheets consisting of multiple sheets

• Label sheets that do not support laser printing

• Label sheets that cannot withstand heat

• Label sheets that have perforations in the backing paper

• Label sheets with slits in the backing paper

• Non-standard label sheets

• Label sheets with adhesive that has deteriorated due to prolonged storage or otherwise

• Label sheets with cutouts that expose the backing paper

• Curled or otherwise deformed label sheets

• Torn or creased label sheets

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BEFORE USING THE MACHINE►LOADING PAPER

Normal position

Lower pressure position

Fusing unit pressure adjusting levers

In some cases damage to the envelopes or smudging may occur even if envelopes within the specifications are used. This problem may be alleviated by shifting the fusing unit pressure adjusting levers from their "normal pressure position" to the "lower pressure position". Follow the procedure on the this page.

Open out the right side cover.

Gently open the cover.

Move the fusing unit pressure adjusting levers (two) to the lower pressure position as shown.

Close the right side cover.

Return the lever to the normal position

when finished feeding envelopes.

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BEFORE USING THE MACHINE►LOADING PAPER

Be sure to return the levers to the "normal pressure position" before printing or copying on paper other than envelopes. Otherwise, fusing problems, paper misfeeds, or equipment failure may occur.

The fusing unit is hot. Take care not to burn yourself when operating the fusing unit pressure adjusting levers.

Loading paper

Open the bypass tray and the extension tray.

Do not place heavy objects on the bypass tray or press down on the tray.

Push the center of the pressure plate down until it locks into place.

Load the paper with the print side facing down.

Insert the paper along the bypass tray guides all the way into the bypass tray until it stops slowly. Inserting the paper with excessive force may cause the leading edge to fold back. Inserting the paper too loosely may cause skewed feeding or misfeeds.

The paper must not exceed the maximum number of sheets and must not be higher than the indicator line.

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For "Letter Head" and "Pre-Printed", set the paper with the print side up. However, when [Disabling of Duplex] is enabled, set the print side in the same orientation as in the regular mode (facing down).

• Do not forcefully push in paper that you are loading. This may cause misfeeds.

• If the bypass tray guides are set wider than the paper, move the bypass tray guides in until they correctly fit the width of the paper. If the bypass guides are set too wide, the paper may skew or be creased.

To display the paper tray settings when paper is detected in the bypass tray

In "Settings", select [System Settings] → [Common Settings] → [Paper Settings] → [Paper Tray Settings] → [Display Paper Tray Settings when bypass tray detects paper.].

Set the bypass tray guides correctly to the width of the paper.

Adjust the bypass tray guides so that they slightly contact the loaded paper.

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BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL

HOW TO PLACE THE ORIGINAL

SELECTING A PROCEDURE FOR PLACING THE ORIGINAL DEPENDING ON THE TYPE AND STATUS OF THE ORIGINAL

Place the original in the automatic document feeder. Depending the type and status of the original, use the document glass. Follow the instructions to select the method for placing the original. To place it in the automatic document feeder, see "AUTOMATIC DOCUMENT FEEDER (page 1-75)

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BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL

5-1/2" x 8-1/2" (A5)

8-1/2" x 11" (A4)

Hole positions

Feed slot

AUTOMATIC DOCUMENT FEEDER

This section explains how to place originals in the automatic document feeder.

• Place originals of different sizes together, if needed, in the automatic document feeder. In that case, use the "Others" function in each mode to set [Mixed Size Original].

• Before inserting originals into the document feeder tray, be sure to remove any staples or paper clips.

• If originals have damp spots due to correction fluid, ink or paste up glue, wait until the originals are dry before making copies. Otherwise the interior of the machine or the document glass may be soiled.

• Do not use the following originals. Original misfeeds and smudges may result. Transparency film or other transparent material for backup copy, tracing paper, carbon paper, thermal paper or originals printed with thermal transfer ink ribbon should not be fed through the document feeder. Originals to be fed through the feeder should not be damaged, crumpled, folded, loosely pasted together, or have cut-out holes. Originals with multiple punched holes other than two-hole or three-hole punched paper may not feed correctly.

• The condition, material, shape, or fabrication method of some business cards may prevent correct feeding or scanning.

• When using originals with two or three holes, place them so that the punched edge is at a position away from the feed slot of the document feeder tray. Specify the orientation of the original using [Original].

• For a thin original (9 lbs. to 14 lbs. (35 g/m scanning is disabled. (MX-B455W only)

- 49 g/m2)), use [Slow Scan Mode] in the "Others". For this type, 2-sided

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BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL

Align the edges evenly and face them up

Insert to the end

Fit to the Original Size

Below the indicator line

Allowed original sizes

Minimum original size Maximum original size

Standard size

5-1/2" (longitudinal) × 8-1/2" (transversal) 105 mm (longitudinal) × 148 mm, or A6

Non-standard size

(Minimum size that can be specified manually) 4-1/4" (longitudinal) × 5-1/2" (transversal) 105 mm (longitudinal) × 140 mm (transversal)

Business card

2" (longitudinal) x 3-1/2" (transversal) 51 mm (longitudinal) x 89 mm (transversal)

Standard size

8-1/2" (longitudinal) × 14" (transversal) 210 mm (longitudinal) × 297 mm (transversal) or A4

Non-standard size

(Maximum size that can be specified manually) Copy mode: 8-1/2" (longitudinal) × 14" (transversal) 216 mm (longitudinal) × 356 mm (transversal) image send mode: 8-1/2" (longitudinal) × 19-5/8" (transversal) 216 mm (longitudinal) × 500 mm (transversal)

When the original is a non-standard size, see the appropriate explanation below for the mode you are using.

► COPIER: "SELECTING THE ORIENTATION AND SIZE OF THE ORIGINAL (page 2-29)" ► FAX: "SPECIFYING THE ORIGINAL SCAN SIZE USING NUMERIC VALUES (page 4-44)" ► IMAGE SEND: "SPECIFYING THE ORIGINAL SCAN SIZE USING NUMERIC VALUES (page 5-50)"

Allowed original weights

MX-B355W

MX-B455W

1-sided scanning: 13 to 28 lbs Bond (50 to 105 g/m2) 2-sided scanning: 13 to 28 lbs Bond (50 to 105 g/m Business card: 0.1 to 0.2 mm

1-sided scanning: 9 to 32 lbs Bond (35 to 128 g/m2) 2-sided scanning: 13 to 32 lbs Bond (50 to 128 g/m Business card: 0.1 to 0.2 mm

)

When using the MX-B455W

To scan originals from 9 to 13- lbs Bond (35 to 49g/m

), use "Slow Scan Mode" in the "Others" function. Scanning without using "Slow Scan Mode" may result in original misfeeds. When "Slow Scan Mode" is selected, automatic 2-sided scanning is not possible. *The MX-B355W cannot scan thin paper.

Make sure that there is no original on the document glass.

Place the original.

MX-B355W: Up to 50 sheets can be inserted.

MX-B455W: Up to 100 sheets can be inserted.

After scanning is finished on the automatic document feeder, remove originals from the original exit tray.

Business card: Up to 25 sheets can be inserted.

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BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL

Mark

Document glass scale

DOCUMENT GLASS

This section describes the steps for setting the original on the document glass.

• Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it.

• Take care that your fingers are not pinched when closing the automatic document feeder.

Allowed original sizes

Maximum original size

Standard size

8-1/2" (longitudinal) x 14" (transversal) 210 mm (longitudinal) x 297 mm (transversal) or A4

Non-standard size

8-1/2" (longitudinal) x 14" (transversal) 216 mm (longitudinal) x 356 mm (transversal)

When the original is a non-standard size, see the appropriate explanation below for the mode you are using.

Open the automatic document feeder.

Load the paper with the print side facing down.

Place the original face down and align the top left corner of the original with back left (at the tip of the mark ) of the document glass.

Close the automatic document feeder.

After placing the original, close the automatic document feeder. If the unit is left open, parts outside of the original will be copied in black, causing excessive use of toner.

If originals have damp spots due to correction fluid, ink or paste up glue, wait until the originals are dry before making copies. Otherwise the interior of the machine or the document glass may be soiled.

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

Job Queue

Complete

Spool

Job

Job Queue

Progress / Sets

Status

Encrypt PDF

Spooling

User_1_User_1_User ---/0004

---/0004User_2_User_2_User

Back

Internet FaxFaxScanPrint

STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

TYPES OF JOB STATUS SCREENS

When you tap the job status display, the job status screen appears. Tap it again to return to the previous mode. The job status screen is divided into the following four tabs, enabling you to select a job list by tapping a desired tab.

Internet FaxFaxScanPrint

LINE PRINTER

Status

Encrypt PDF

Spooling

Back

Spool

Job Queue

Complete

Easy Copy

10:15 AM10:15 AM

Volume

Job Status

Job

Job Queue

User_1_User_1_User ---/0004

Progress / Sets

---/0004User_2_User_2_User

•Print Lists print jobs such as copying, printing from a PC, USB direct print, and printing for faxed or other received data.

• Scan Lists send jobs of converted images for e-mail messages and FTP/Desktop send jobs.

•Fax Lists fax send jobs using a telephone line.

• Internet Fax Lists fax send jobs using internet.

The background of the job status display changes as follows:

• Green: Job in progress

• Yellow: Warming up/waiting

• Red: Waiting for error clearing

To prohibit the display and changing of job information of other users when user authentication is enabled

Select "Settings (administrator)" → [User Control] → [Default Settings] → [Include Job Status in user authentication] →

[Disable display/change of other users' information in the job status] check box to .

On each tab, jobs are classified into three groups. Jobs move among the lists according to the processing status, from [Spool], [Job Queue] and [Complete], in that order. To switch the job list display to the display by processing status, tap the [Spool], [Job Queue] or [Complete] key as desired.

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

• Spool list (Only displayed when a print-from computer job is received) Lists print jobs up to the transfer to the machine from a computer. The jobs move to the Job Queue list after the transfer is completed. If you printed an encrypted PDF file by direct print, enter the password from here to print the file.

► PRINTING AN ENCRYPTED PDF FILE (page 3-78)

• Job Queue list Lists jobs in progress and in the queue for copying, printing from a computer and printing of received fax. This list also displays jobs in progress and in the queue for sending fax data or sending image data converted on the machine. The jobs move to the Complete list after printing or sending is completed.

• Complete list Lists jobs through with copying, printing or sending.

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

Job Queue

Complete

Internet FaxFaxScan

Job

Address

Set Time

Status

Print Image Sending Activity Report

Back

0000/0002 OK

0000/000110:45 07/07

Broadcast004

Pages

STOPPING/DELETING A JOB IN PROGRESS OR RESERVED

Tap the job status display and tap the tab for the job that you wish to stop or

delete.

Tap the [Job Queue] key.

When you wish to stop a print job being sent from the computer, tap the [Spool] key.

Tap the job that you wish to stop or delete, and then tap [Stop/Delete] on the action panel.

When a screen appears that allows you to confirm that you do want to stop the job, tap the [Cancel] key.

If the machine runs out of paper during a copy or print job, you can cancel the job from the job status screen. To delete more than one job, operate the check box for [Enter Multi Selection Mode] on the action panel so that it looks like .

• Printing of a received fax or Internet fax cannot be stopped.

• A job set for transfer in "FORWARDING RECEIVED DATA TO PRESET DESTINATIONS (INBOUND ROUTING

SETTINGS) (page 4-60)" cannot be canceled.

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

Scan Fax Internet Fax

Spool

Complete

Job Queue

Check Details of Selected Job

Change Job Priority

Stop/Delete

Enter Multi Selection Mode

Back

Job Job Queue

Progress / Sets

Status

Start Time

Copy

0100/0100

0000/0001

Paper Empty

Waiting

---

Calculating

0000/0001

Scan Fax Internet Fax

Spool

Complete

Job Queue

Check Details of Selected Job

Change Job Priority

Stop/Delete

Enter Multi Selection Mode

Back

Job Job Queue

Progress / Sets

Status

Start Time

Copy

0100/0100

0000/0001

Paper Empty

Waiting

---

Calculating

0000/0001

PRIORITY PROCESSING OF A RESERVED JOB

This function gives priority to processing of copied, faxed or image send jobs arising later to jobs already in a queue for printing or sending.

Priority processing operation varies, as follows, depending on the job type.

• Job on the print tab The job currently in progress is suspended to let the priority job make interruption.

• Job on the scanner/fax/Internet fax tab The priority job is moved directly under the job currently in progress.

Tap the job status display and tap the job for priority processing.

Tap the [Job Queue] key.

Tap the job for priority processing and then tap [Change Job Priority] on the action panel.

If a job in progress is a "broadcast transmission job" or a "serial polling job", the selected job will be preferentially transmitted between destinations of the broadcast transmission or serial polling jobs. However, if the priority job is a "broadcast transmission job" or a "serial polling job", it will be executed after the fax job in progress is completed.

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

Internet FaxFaxScanPrint

Job Queue

Complete

Spool

Priority Change

Job Job Queue

Progress / Sets

Status

Start Time

Copy

0100/0100

0000/0001

Paper Empty

Waiting

---

Calculating

Changing the job order

If there is a job in progress, an interrupt job can be performed, or a job can be moved down in the queue to change the job order. Tap the key of the job you want to move, and tap the "Priority Change" key.

•key

Moves the selected job to the top of the queue. The current job will be interrupted and the selected job starts.

•key

Moves the selected job up one position. When the second job from the top is selected, tapping this key interrupts the current job and starts the selected job.

•key

Moves the selected job down one position.

•key

Moves the selected job to the bottom of the queue.

Scanner job with a timer setting

When a scanner job with a timer setting is selected, tapping the order change keys moves the job as follows.

•key

The timer setting is canceled and the job moves to the position after the job in progress (second from top).

•key

The timer setting is canceled and the job moves to the lowest position in the queue (if there are 3 jobs, the 4th position)

• , key

These keys cannot be used.

The jobs below cannot be moved. Job currently in progress, interrupt copy jobs, list print jobs, and jobs when Passing Prohibited is set in the system settings.

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

Job Queue

Complete

Spool

Priority Change

Internet FaxFaxScanPrint

Job Job Queue

Progress / Sets

Status

Start Time

Copy

0100/0100

Paper Empty ---

Scan Fax Internet Fax

Spool

Complete

Job Queue

Reselect Paper

Check Details of Selected Job

Change Job Priority

Stop/Delete

Enter Multi Selection Mode

Back

Job Job Queue

Progress / Sets

Status

Start Time

Copy

0100/0100

0000/0001

Paper Empty

Waiting

---

Calculating

0000/0001

(1)

(2)

In print tab, you can switch the display in the "Job Queue" screen between the number of printed copies and remaining copies to be printed for each job.

To switch the display between the numbers of printed copies and remaining copies to be printed for each job: In "Settings (administrator)", select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Switch the Number of Sets to be Displayed for Job Status].

CHECKING A RESERVED JOB OR THE JOB IN PROGRESS

Tap the job status display and tap the tab for the job whose contents you

wish to check.

Tap the job whose contents you wish to check and then tap [Check Details of Selected Job] on the action panel.

Tap the [Job Queue] key.

• Different job contents appear in different modes.

• For information on the icons displayed on the job keys or the messages displayed in "Status", see "READING THE

JOB LIST (page 1-85)".

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

Priority Change

Job Queue

Complete

Spool

Internet FaxFaxScanPrint

Job Job Queue

Progress / Sets

Status

Start Time

Copy

0100/0100

Paper Empty ---

(1)

(2)

Job Complete Set Time Number of Prints Status

Job Queue

Complete

Spool

Check Details of Selected Job

Send

Choose Print Settings

Back

Copy

0001/0001

13:43 06/22

13:33 06/22

00:00 05/05

Internet FaxFaxScanPrint

CHECKING COMPLETED JOBS

Tap the job status display and tap the tab for the job whose contents you

wish to check.

Tap the [Complete] key.

Tap the job whose contents you wish to check and then tap [Check Details of Selected Job] on the action panel.

Jobs you can check are displayed as keys so that you can tap them.

• Different job contents appear in different modes.

• For information on the icons displayed on the job keys or the messages displayed in "Status", see "READING THE

JOB LIST (page 1-85)".

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

READING THE JOB LIST

The meaning of each job icon and message displayed in "Status" is as follows:

Icons indicating the job type

Print job (RGB/CMYK) Copy job

Scan to E-mail job Scan to FTP job

Scan to Network Folder job Scan to Desktop job

Fax transmission job Fax reception job

PC-Fax transmission job Internet fax transmission job (Including

Direct SMTP)

PC-I-Fax transmission job Scan to HDD file print job

Internet fax reception job (Including Direct SMTP)

Tandem print job OSA Scan Job

* This appears in a multi-mode broadcast job.

Broadcast job* Inbound routing job

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

Messages displayed in "Status"

Job in progress

Display Status

"Printing" Print job in progress

"Copying" Copy job in progress

"Connecting" Connecting

"Sending" Sending

"Receiving" Receiving

"Processing" Processing

"Tel" Speaking with the other party using an extension telephone

"Stopped" The job has been stopped

"Toner Empty" Toner Empty

"Paper Empty" Paper Empty

"Paper Jam" Paper jam

"Waiting" Waiting

"Warming up" Warming up

"Limit" Having reached the account limit

"Report wait" Transmission confirmation reception timeout

"Error" An error occurred while the job was being executed

Reserved job

Display Status

"Waiting" The job is waiting to be executed

"Retry Mode" The job is being retried due to a communication error or other problem

"Report Wait" Waiting for confirmation of Internet fax transmission

A day and time is displayed Timer transmission job (the specified time is displayed)

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BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS

Completed job

Display Status

"OK" Normal termination

"Send OK" Transmission was completed.

"NG Ck Line" Fax line cable is not connected

"In Memory" Reception completed but the fax has not been printed.

The received data (each page) has not been printed or forwarded. (The received data has not been deleted.)

"Received" Printed received fax data.

The fax has been received.

The received data (each file) was stored.

"Forward OK" The received data/received data (each file) has been forwarded.

"FAST" FAST transmission completed.

"Stopped" The job was stopped.

"Delete" Deleted received data in the image check screen.

"Number of successful transmission destinations/Total destinations OK"

"No Response" An error occurred because there was no response from the destination.

"Busy" An error occurred because the other party was busy.

"Received" E-mail other than Internet fax received

"Rejected" A fax was sent from a party that has been blocked by the anti junk fax function.

"NGxxxxxx" Transmission/reception was not successful because a communication error occurred (a 6-digit

"Error" An error occurred while the job was being executed.

"displayed"

"dispatched"

"processed"

"deleted"

"denied"

"failed"

Completion of a broadcast transmission, serial polling, or inbound routing operation.

If transmission to 3 destinations was successful out of a total of 5, "003/005 OK" will appear.

error code appears in xxxxxx.)

Displayed at the receiving machine when delivery confirmation is set

Forwarded elsewhere before being displayed at the receiving machine when delivery confirmation is set

Processed without being displayed at receiving machine when delivery confirmation is set

Message deleted at receiving machine when delivery confirmation is set

Receiving machine refused to notify sending machine of message processing content when delivery confirmation is set

An abnormal condition occurred when delivery confirmation is set

* If the receiving machine is a SHARP machine, the receiving machine will return "dispatched" if the fax was received

normally, or "processed" if reception failed. When delivery confirmation is set for Internet Fax, the disposition feeld value indicated on the delivery confirmation return e-mail appears.

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BEFORE USING THE MACHINE►ADDRESS BOOK

Address Book

Contact: Mr. Yamada

Address 1

Address 2

Address 1

Address 2

Address 3

Contact: Mr. Suzuki

Address 1

Address 2

Address 3

Address 4

yamada@□□□□.□□□

06-1234-1234

suzuki@□□□□.□□□

\\suzuki_smb

192.168.0.XXX

yamada@

□□□□.□□□

suzuki@□□□□.□□□

yoshida@□□□□.□□□

\\X-PJ_smb

Group address: X-project members

ADDRESS BOOK

"Contacts" and "Group" can be stored in the address book. For a contact, more than one address can be stored, including fax, e-mail, Internet fax and direct SMTP addresses. Registering addresses stored as "Contacts" as well as directly entered addresses as "Group" enables you to easily send messages to multiple destinations simply by specifying a group.

• Up to 2000 entries in all can be stored for "Contacts" and "Group".

• The address book can store up to 6000 addresses.

• One "Contacts" can store up to 500 addresses.

• One "Group" can store up to 500 addresses.

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BEFORE USING THE MACHINE►ADDRESS BOOK

Preview

Sending History

Print Individual List

Call by Search Number

Start

Speaker

Add New

Direct TX

Send Same Image as Fax Address

Frequent

Use

Fax

Narrow Down

All

Category

Sort

Address

BBB

AAA

CCC

ABC

One touch keys of

"Contacts"

One touch keys of "Group"

[Frequent Use] key

[Category] key [Narrow Down] key

ADDRESS BOOK SCREEN

To display the address book, tap the [Address Book] key on the base screen in image send mode such as fax, e-mail, or Internet fax. You can also display it by tapping the [Address Book] icon in the home screen. "Contacts" and "Group" registered are enabled for alphabetical search and selected condition-based advanced search.

•

When the [Address Book] key is tapped on the e-mail base screen, groups and contacts having e-mail addresses are displayed.

• If user authentication is enabled, registered contacts can be shared within a specified group or stored as personal contacts that only you are allowed to access.

► SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS (page 1-100)

• You can tap the [Find My Address] key while logging in and select your e-mail address from the user list. This is convenient when you want to send an e-mail to yourself.

► Disabling of Find My Address (page 7-95)

Selecting "Contacts" or "Group"

Tap a "Contacts" or "Group", and the tapped "Contacts" or "Group" is selected. After selection, tap . To add "Contacts" and "Group", refer to the following.

► STORING ADDRESSES THROUGH DIRECT ENTRY (page 1-92) ► STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH (page 1-93) ► STORING ADDRESSES FROM FAX OR IMAGE SEND LOGS (page 1-95) ► STORING GROUPS (page 1-96)

Global Address Search

Sending History

Call by Search Number

Direct TX

Add New

Send Same Image as Fax Address

Preview

Speaker

Start

Address

Frequent

Use

AAA

CCC

DDD

CCC

DDD

BBB

Category

All

Sort

Narrow Down

Fax

ABC

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BEFORE USING THE MACHINE►ADDRESS BOOK

Preview

Sending History

Call by Search Number

Global Address Search

Start

Speaker

Add New

Direct TX

Send Same Image as Fax Address

Frequent

Use

Fax

Narrow Down

All

Category

Sort

Address

BBB

AAA

CCC

DDD

ABC

Preview

Start

Speaker

Sending History

Print Individual List

Call by Search Number

Add New

Direct TX

Send Same Image as Fax Address

Frequent

Use

Fax

Narrow Down

All

Category

Sort

Address

ABC

Fax

Category 4

Category 0

Category 5

Category 6

Category 3

Category 2

Category 1

Preview

Sending History

Print Individual List

Call by Search Number

Start

Speaker

Add New

Direct TX

Send Same Image as Fax Address

Frequent

Use

Fax

Narrow Down

All

Category

Sort

Address

BBB

CCC

AAA

CCC

ABC

All

E-mail

FTP/Desktop

Network Folder

Internet Fax

Fax

Group

BBB

CCCCCC

BBB

AAA

Narrowing by frequent Use

Tap the [Frequent Use] key and select an address in the screen that appears. Addresses registered as "Frequent Use" addresses are shown.

Narrowing by category

Tap the [Category] key to select a category on the screen that appears. The "Contacts" and "Group" in the selected category appear on a list. The narrowed-down condition is displayed under the [Category] key.

Narrowing by job type

Tap the [Narrow Down] key to select a job on the screen that appears. To narrow by "Group", tap the [Group] key. The "Contacts" and "Group" for the selected job appear on a list. The narrowed-down condition is displayed under the [Narrow Down] key.

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BEFORE USING THE MACHINE►ADDRESS BOOK

Preview

Start

Speaker

Sending History

Print Individual List

Frequent

Use

Fax

Narrow Down

All

Category

Sort

Address

ABC

Call by Search Number

Add New

Direct TX

Send Same Image as Fax Address

ALL

Preview

Start

Speaker

Frequent

Use

Fax

Narrow Down

All

Category

Enter Initials

Search Start

Address

Item

Preview

Start

Speaker

Sending History

Print Individual List

Frequent

Use

Fax

Narrow Down

All

Category

Sort

Address

ABC

Call by Search Number

Add New

Direct TX

Send Same Image as Fax Address

ALL

Narrowing by index

Search by alphabet to narrow down addresses. For example, tap "A" on the index bar to display "Contacts" stored with search text starting with "A".

Narrowing by keyword

Tap to display a search screen. Select a target for search, enter a keyword and then tap the [Search Start] key. The search results are listed. For example, if [Item] is [Name], search with a keyword "SH" lists contacts and groups starting with "SH".

Displaying in the order of search numbers

Tapping the [Sort] key displays a list in ascending order, descending order, or in the order of search numbers. The display is switched in the order of [Sort] (▲) (Up) →[Sort] (▼) (Down) → Search Number Order.

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BEFORE USING THE MACHINE►ADDRESS BOOK

Name

Initial

Category 0

Number of Addresses

Name (Required)

Search (Opt.)

Fax Number

E-mail Address

Internet Fax Address

Direct SMTP Address

Add Contacts

Global Search

Also Register for Frequent Use

Switch to Group Registration

Search Number

Name

Initial

Category 0

Number of Addresses

Fax Number

E-mail Address

Internet Fax Address

Add Contacts

Also Register for Frequent Use

Switch to Group Registration

CCC

Search Number

Direct SMTP Address

STORING ADDRESSES THROUGH DIRECT ENTRY

Store new names or addresses in the address book by directly entering them.

In the address book screen, tap [Add New] on the action panel, or tap the

[Address Control] icon in the home screen.

Enter basic information.

Be sure to enter [Name] and [Initial]. To specify a category, select one from a category list that appears when the entry box is tapped. To register for frequent use, select the [Also Register for Frequent Use] checkbox .

To register a category name:

In "Settings (Web version)", select [Address Book] → [Category Setting].

If user authentication is enabled, the tab for address publication setting appears. Setting address publication enables stored "Contacts" and "Group" to be shared within a specified group or stored as personal contacts that only you are allowed to access.

► SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS (page 1-100)

Tap [Fax Number], [E-mail Address], [Internet Fax Address], or [Direct SMTP Address] to enter the address, and tap

• Select the checkbox to set that address as the preferred over the others if two or more addresses are stored for "Contacts".

• FTP, Desktop, and Network Folder addresses can be registered from [Address Book] in "Settings (Web version)".

Tap the [Register] key.

The first address of each address type is set as the default address. If no address has the checkbox next to it selected, a confirmation screen will appear asking you if you want to select a default address.

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BEFORE USING THE MACHINE►ADDRESS BOOK

Switch to Group Registration

Name

Initial

Category 0

Number of Addresses

Search Number

Fax Number

E-mail Address

Internet Fax Address

Add Contacts

Also Register for Frequent Use

Global Search

Name (Required)

Search (Opt.)

Direct SMTP Address

Cancel and Return

Search Start

Enter Initials

Search Start

STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH

Store the results of searching the global address book as new addresses in the address book.

Global address search requires an LDAP server.

In the address book screen, tap [Add New] on the action panel, or tap the

[Address Control] icon in the home screen.

Enter basic information.

To register a category name:

In "Settings (Web version)", select [Address Book] → [Category Setting].

► SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS (page 1-100)

Tap the [Global Search] key.

Select the server from the list of servers.

If an authentication screen appears, enter your user name and password, and tap the [OK] key.

► AUTHENTICATION BY LOGIN NAME/PASSWORD

(page 1-31)

After selecting a server, tap .

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BEFORE USING THE MACHINE►ADDRESS BOOK

Cancel and Return

Search Start

Enter Initials

Enter Initial and press Enter key of external keyboard or [Start Search] button.

TargetItem

Name

Select one address from the search result list, and tap the key.

To check address information, select the address and tap the [Confirm Registered Information] key.

Tap the entry field to enter the search condition and then tap the [Search Start] key.

To change the search target, tap for [Item]. You can select [Name] or [Address].

Tap the [Register] key.

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BEFORE USING THE MACHINE►ADDRESS BOOK

Preview CA

Start

New Registration with Address Book

Additional Registration with Address Book Delete the Selected History

Delete All Histories

Sending History

Direct Entry

AAA

Direct Entry

CCC

Direct Entry

BBB

Name

Initial

BBB

Category 0

Number of Addresses

Search Number

Add Contacts

Also Register for Frequent Use

Switch to Group Registration

BBB BBB

STORING ADDRESSES FROM FAX OR IMAGE SEND LOGS

As a new registration, add an address you have entered via fax or image send operations to the address book.

FTP and desktop addresses cannot be stored in the address book from transmission logs.

In fax or image send mode, tap [Sending History] on the action panel.

Select one address you want to

When you tap [Additional Registration with Address Book] on the action panel, you can add the address to a contact stored in the address book.

Enter basic information.

Be sure to enter [Name] and [Initial]. To specify a category, select one from a category list that

appears when the entry box is tapped. To register for frequent use, select the [Also Register for Frequent Use] checkbox .

► SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS (page 1-100)

To register a category name:

In "Settings (Web version)", select [Address Book] → [Category Setting].

Tap the [Register] key.

The address is registered in the address book and the transmission log screen is restored.

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Page 99

BEFORE USING THE MACHINE►ADDRESS BOOK

Name

Initial

Category 0

Number of Addresses

Name (Required)

Fax Number

E-mail Address

Internet Fax Address

Add Contacts

Also Register for Frequent Use

Switch to Group Registration

Search Number

Search (Opt.)

Direct SMTP Address

Name

Initial

Category 0

Number of Addresses

Name (Required)

Fax Number

E-mail Address

Internet Fax Address

Add Contacts

Also Register for Frequent Use

Call Search Number

Address Book

Search Number

Search (Opt.)

Direct SMTP Address

Switch to Contacts Registration

Frequent

Use

Select From Address Book

Fax

Narrow Down

All

Category

ABC

Sort

Cancel and Return

Display Registered Information

AAA

CCC

DDD

CCC

Tap the [OK] key.

STORING GROUPS

Register "Group" by selecting addresses from those already stored as "Contacts". In this case of registration, only reference to addresses already stored takes place, and so, the total number of registered addresses (maximum 6000) in the address book does not increase. You can also directly enter a new address for a "Group".

In the address book screen, tap [Add New] on the action panel, or tap the

[Address Control] icon in the home screen.

Enter the basic information, and tap [Switch to Group Registration] on the action panel.

Tap the [Address Book] key.

To directly enter a new address for a "Group", tap [Fax Number], [E-mail Address], [Internet Fax Address], or [Direct SMTP Address].

In the contact list, tap the "Contacts" that includes the address you want to add to the "Group", and tap [Display Registered Information] on the action panel.

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Page 100

BEFORE USING THE MACHINE►ADDRESS BOOK

Preview

Start

Registered Address

Info.

CCC

123

test@test.com

Repeat steps 3 through 5 to register addresses. After address registration is

completed, tap key.

Tap the [Register] key.

Tap the address to be registered in the "Group", and then tap the key.

You can select more than one address.

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