SHARP FO-CC500 User Manual [en, ar]

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MODEL

FO-CC500

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Cordless Handset

3. Using the Answering System

4. Sending Faxes

5. Receiving Faxes

6. Making Copies

7. Special Functions

8. Printing Lists

9. Maintenance

10. Troubleshooting

Introduction

Welcome, and thank you for choosing a SHARP FO-CC500 fax machine and cordless handset!

In addition to the cordless handset that comes with the fax machine, you can purchase up to three accessory cordless handsets. The cordless handsets can be used for intercom and walkie-talkie communication (even away from the fax machine), and each cordless handset has its own personal box in the answering system.

Fax machine and general specifications.

Automatic dialling Common book: 40 numbers

Private book: 5 numbers (each cordless

handset has 1 private book)

Imaging film Sharp FO-6CR imaging film

50 m (one roll yields approx. 150 A4 pages)

Memory size* 448 KB (approx. 24 average pages with no

voice messages recorded, or 20 minutes of voice messages (including OGMs) with no faxes in memory)

Modem speed 14,400 bps with auto fallback to lower speeds.

Transmission time* Approx. 6 seconds (only when ECM is on)

Resolution Horizontal: 8 pels/mm

Vertical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Automatic document feeder

Recording system Thermal transfer recording

Display 16-digit LCD display

*Based on Sharp Standard No. 1 Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

10 pages max. (letter/A4 size, 80 g/m

paper)

Halftone (grayscale) 64 levels

Compression scheme MR, MH, MMR

Applicable telephone line Public switched telephone network

Paper tray capacity Approx. 50 A4/letter size sheets; 5 legal size

sheets (at room temperature; maximum stack height should not be higher than the line on the tray)

Compatibility ITU-T (CCITT) G3 mode

Input document size Automatic feeding:

Width: 148 to 216 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 mm Length: 140 to 600 mm

Effective scanning width 210 mm max.

Effective printing width 210 mm max.

Contrast control Automatic/Dark selectable

Reception modes TEL/FAX, TEL, FAX, A.M.

Copy function Single / Multi (99 copies/page)

Telephone function Yes (cannot be used if power fails)

Power requirements 220 - 240 V AC, 50/60 Hz

Operating temperature 5 - 35°C

Humidity 25 - 85% RH

Power consumption Standby: 3.5 W

Maximum: 110 W

Dimensions

(without attachments)

Weight

(without attachments)

Width: 353 mm Depth: 193 mm Height: 174 mm

Approx. 2.8 kg

Cordless handset specifications

Frequency 2.4 GHz (2.405 to 2.475 GHz)

Dimensions Width: 46 mm

Depth: 42 mm Height: 180 mm (not including antenna)

Weight Approx. 115 g (without battery)

Battery 3.6 V Ni-MH battery; capacity: 850 mAh

Power consumption Approx. 1.6 W in standby mode (after charging)

Initial charging time Approx. 10 hours for initial charge

Battery life Battery life in standby mode

Approx. 4 hours (240 minutes) (at room temp.) Approx. 2 days with one full charge (at room temperature)

Battery life (both normal and in standby mode) may vary depending on usage, range from base machine, and environmental conditions such as temperature

Accessory cordless handset FO-K01 (up to 3 handsets can be added)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important: This fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. The fax machine is not compatible with digital telephone systems.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 220-240 V, 50/60 Hz, earthed (2-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

Battery

Use only the battery specified in this manual. Use only the provided charger to charge the battery.

Do not open or mutilate the battery pack. Corrosive fluid may leak out and cause injury or burns to the eyes and skin. The fluid may be toxic if swallowed. In case of contact with eyes, flush with clean water (do not rub), and seek medical attention immediately.

Do not store or carry the battery with other metal objects such as keys or pins. These may short the battery and cause it to overheat.

Do not allow the battery to become wet.

Do not dispose of the battery in a fire or heat the battery. The battery may explode.

Health care facilities and equipment

Radio frequency energy emitted from the cordless handset equipment may cause medical equipment to malfunction. Verify that any personal medical equipment you are using is adequately shielded from external radio frequency energy before using the cordless handset equipment. Do not use the cordless handset equipment in health care facilities where such use is prohibited.

Table of Contents

A Look at the Operation Panel 7

1. Installation 13

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Setting Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 28

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Volume Adjustment - Fax Machine. . . . . . . . . . . . . . . . . . . . . . . . . . 33

Volume Adjustment - Cordless Handset. . . . . . . . . . . . . . . . . . . . . . 34

2. Using the Cordless Handset 36

Making a Phone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Receiving a Phone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Receiving a Fax Using the Cordless Handset . . . . . . . . . . . . . . . . . 38

Storing and Using Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . 38

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Using the Intercom Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Transferring Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

3. Using the Answering System 49

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Setting a Passcode for a Personal Box . . . . . . . . . . . . . . . . . . . . . . 51

Operating the Answering System . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Optional Answering System Settings . . . . . . . . . . . . . . . . . . . . . . . . 58

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

4. Sending Faxes 71

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 73

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Table of Contents

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 76

Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

5. Receiving Faxes 85

Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

6. Making Copies 94

7. Special Functions 96

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 96

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . 102

8. Printing Lists 103

9. Maintenance 107

Replacing the Cordless Handset Battery . . . . . . . . . . . . . . . . . . . . 110

10. Troubleshooting 112

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Quick Reference Guide 125

Index 127

A Look at the Operation Panel

Fax machine

TEL/FAX

STOP

COPY/HELP

START/MEMORY

8 9 10 12 14

Display

32 4

FAX

A.M.

INTERCOM

RESOLUTION/

RECEPTION MODE

FUNCTION

REC/

PLAY

MEMO

Z A

REDIAL

TEL

11 15 16 17

5 6 7

ABC1DEF

2 3

GHI

JKL

TUV

PQRS

SPEAKER

REPEAT

SKIP

This displays messages and prompts to help you operate the machine.

INTERCOM key

Press this key to page or locate the cordless handset.

REC/MEMO key

Press this key to record an outgoing message, phone conversation, or memo.

PLAY key

Press this key to play recorded messages.

MNO

WXYZ

DELETE

Left and right arrow keys

Auto-dial numbers: When sending a fax or making a phone call, press these keys to scroll through your auto-dial numbers, the “REVIEW CALLS” list (only available if you have Caller ID), and the last number dialed (redial). FUNCTION key settings: Press the right arrow key after scrolling with the up and down arrow keys to select a FUNCTION key setting.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

Panel release

Press this release to open the operation panel.

STOP key

Press this key to cancel an operation before it is completed.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

START/MEMORY key

Press this key after dialling to begin fax transmission. Press this key before dialling to send a fax through memory. The key can also be pressed in the date and time display to show the percentage of memory currently used.

RESOLUTION / RECEPTION MODE key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying. At any other time, press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode).

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

UP and DOWN arrow keys

Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting. Volume setting: When a document is not in the feeder, press these keys to change the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time. FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings.

SPEAKER key

Press this key to listen to the line and fax tones through the speaker when faxing a document. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

REPEAT key

Press this key while listening to a message to play it again.

SKIP key

Press this key while listening to a message to skip to the next message.

DELETE key

Press this key to erase recorded messages.

Monitoring phone conversations

When speaking through the fax handset, you can press to

allow a third person to listen to the conversation through the speaker.

(To turn off the speaker, press again.)

SPEAKER

To adjust the volume of the speaker when monitoring a conversation, press or (the volume reverts to the lowest setting each

time the handset is replaced).

Note that the speaker cannot be used for speaking; it is only for listening.

To avoid feedback (a loud howling sound), be sure to turn off the

speaker (press once again) before you replace the handset.

SPEAKER

Cordless handset

FUNCTION

/PAUSE

REVIEW

START

TALK

DOWN

ABC DEF

JKLGHI MNO

456

RECEPTION

TUVPQRS WXYZ

789

PLAY NEW

PLAY

REPEAT SKIP DELETE

REDIAL

INTER

COM

REMOTE

/FLASH

OFF

STOP

HOLD

ERASE

Antenna

Display

This displays messages and prompts to help you use the cordless handset.

UP and DOWN arrow keys

Receiver volume: When talking on the cordless handset, press these keys to adjust the receiver volume. This also adjusts the volume when using a headset (purchased separately) connected to the cordless handset. Ringer volume: When not talking on the cordless handset, press these keys to adjust the cordless handset ringer volume. Scroll through numbers: Press these keys to scroll when searching for an auto-dial number or reviewing received calls (only available when you have Caller ID).

FUNCTION/PAUSE key

Use this key to store a new auto dial number (press the SEARCH (right) arrow key, select the book with the UP or DOWN arrow key, and then press the FUNCTION/PAUSE key). When entering an auto-dial number, press this key to insert a pause between digits.

TALK key

Press this key to make or answer a call.

REVIEW (left) arrow key

Press the REVIEW arrow key and then the UP or DOWN arrow key to scroll through your 30 most recent calls (only available if you have Caller ID). This key can also be used to move the cursor left when entering or editing an autodial number or name.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

PLAY NEW key

Press this key after pressing to listen to new messages recorded in the

personal box of the cordless handset.

PLAY key

Press this key after pressing to listen to all messages recorded in the

personal box of the cordless handset.

REPEAT key

Press this key while listening to a message to play it again.

INTERCOM key

Press this key to page the fax machine or another cordless handset.

REMOTE

/FLASH

REMOTE

/FLASH

START key

Press this key to start fax reception from the cordless handset, or to complete entries when storing, editing, or deleting auto-dial numbers.

REMOTE/FLASH key

Press this key to perform remote operations on the fax machine. The key is also used to access special services from your phone company that require subscription (contact your phone company for details).

OFF key

Press this key to end a call.

SEARCH (right) arrow key

Use this key to search for an auto dial number (press the SEARCH key, press the UP or DOWN arrow key to select the book, and then press the UP or DOWN arrow key to scroll through your auto-dial numbers). This key can also be used to move the cursor right when entering or editing an auto-dial number or name.

RECEPTION key

Press this key after pressing to change the reception mode on the fax

machine.

STOP key

Press this key to stop playback of messages.

DELETE

Press this key while listening to a message to delete it. To delete all your messages, press this key after playback ends (while the display shows

REMOTE MODE), followed by .

HOLD/ERASE key

Hold: Press this key during a call to put the other party on hold. Erase: Press this key to delete a phone number when searching through your

recently received calls (only when you have Caller ID), or when searching through your auto-dial numbers. Press the key to delete a digit or character when storing or editing an auto-dial number.

SKIP key

Press this key while listening to your messages to skip to the next message.

REDIAL key

Press this key to redial the last number dialed using the cordless handset.

Headset socket

This socket lets you connect a headset (purchased separately) to the cordless handset.

REMOTE

/FLASH

START

Battery cover

Remove this cover to install or replace the handset battery.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray

Handset

Paper tray extension

Handset cord

If any are missing, contact your dealer or retailer.

Operation manual

Telephone line cord

1. Installation

Gears (2)

Imaging film (initial starter roll)

Cordless handset

Battery cover

Battery pack

AC adapter

Cordless handset charger

Setting Up

Selecting a location for the fax machine

To maximize the talking range of the cordless handset, we recommend installing the fax machine in a high and central location away from obstructions such as walls.

High and central location with no obstructions

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

Keep the fax machine away from other electrical appliances such as TVs, microwave ovens, computers, and other cordless phones.

Keep dust away from the machine.

Keep the area around the machine clear.

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either

socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

Connecting the power cord

Setting Up

1. Installation

Plug the power cord into a 220 - 240 V, 50/60 Hz, earthed AC (2-prong) outlet.

♦ When disconnecting the fax, unplug the telephone line cord before

unplugging the power cord.

♦ Caution: The power outlet must be installed near the equipment and must

be easily accessible.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Setting Up

Connecting the telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adapter into the telephone socket on the wall.

Setting the dial mode

The fax machine is set for tone dialling. If you are on a pulse dial line, you must set the fax machine for pulse dialling. Press the panel keys as follows:

FUNCTION

Press once and once.

Press once and twice.

Press once.

To select tone dialling, press 1. To select pulse dialling, press 2 if you are

in a Group 1 country, or 3 if you are in a Group 2 country:

TONE: PULSE (GROUP 1):

PULSE (GROUP 2):

Display:

OPTION SETTING

DIAL MODE

1=TONE

The display briefly shows your selection, then:

PSEUDO RING

• Group 1 countries: Iran, Saudi Arabia, Egypt, Yemen, Kuwait, West Africa,

India, Philippines, Israel

• Group 2 countries: Qatar, Bahrain, Oman, UAE, Tunisia, Morroco, Jordan

Press to exit.

STOP

Note: If your area experiences a high incidence of lightning or power surges,

we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Moving your fax and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Attach the paper tray and paper tray extension

Attach the paper tray.

Setting Up

1. Installation

Attach the paper tray extension.

Click!

Insert horizontally and rotate up

Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over.

Setting Up

Raising the base antenna

Raise the base antenna to ensure clear communication with the cordless handset.

Connecting the cordless handset charger

Connect the AC adapter to the cordless handset charger.

Fit the cord into the holders.

Plug the AC adapter into a standard 220 - 240 V AC outlet.

Important: Never cover the charger and AC adapter with a blanket, cloth, or

other material. Excessive heating may result and cause fire.

Setting Up

Installing the battery and charging the cordless handset

Connect the battery connector ➊

Connect the battery connector ➊, and then place the battery pack in the cordless handset.

• Place the wires as shown.

Black

Red

Place the battery cover on the cordless handset, making sure it snaps firmly

into place.

• Make sure the wires are not caught or

pinched by the cover.

Red

Black

1. Installation

Place the cordless handset in the charger with the dial pad facing

forward.

• Important! The dial pad must face

forward, or the battery will not charge.

• The battery charges automatically while

the cordless handset is in the charger. While charging, the display shows CHARGING. When charging is completed, the display shows IN CHARGER.

• The cordless handset and charger may

feel warm while charging. This is normal.

The battery cannot be overcharged. When not using the cordless handset, keep it in the charger to ensure that it is always charged.

Charge the battery at least 10 hours the first time!

Setting Up

When the battery needs charging, LOW BATTERY will appear in the display and you will hear beeps during a phone conversation. If you need to continue the conversation, transfer the call to the fax machine or another cordless handset (see page 46). Place the cordless handset in the charger and let it charge.

Note: If the battery is extremely low, nothing may appear in the display during the first several minutes that the cordless handset is in the charger. The battery will begin to charge normally after several minutes.

To ensure that the battery charges properly, wipe the charger contacts once a month with a cotton swab.

Talking range

The talking range of the cordless handset is approximately 360 m (line of sight; talking range may decrease depending on transmission conditions). If you hear noise or interference while talking on the cordless handset, move closer to the fax machine.

♦ When outside the talking range, OUT OF RANGE appears in the display. If

you move out of the talking range while talking on the cordless handset, the handset will beep and you may hear interference.

Reinforced concreteMetalAluminum sash

Large metal objects, metal structures, and thick walls reduce the

talking range.

Entering a name for the cordless handset

You can enter a name for the cordless handset in the fax machine.

♦ The fax machine will transmit the name that you enter to your cordless

handset. The name will appear in the cordless handset’s display.

Setting Up

1. Installation

FUNCTION

Press once and 3 times on the fax machine.

Press once and once.

Press once.

Press to select SET.

(To clear a name, press .)

Press . (“1” is the handset number

Fax machine display:

ENTRY MODE

HS NAME SET

1=SET, 2=CLEAR

SELECT HS NO.

HS1 SELECTED

of the cordless handset that came with the fax machine.)

Enter the name by pressing number keys for each letter as shown in the chart below. Up to 10 characters can be entered.

(If you are clearing a name, skip this step and go directly to Step 7.)

Example: BOB = 22 666 22

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press .

SPEAKER

Setting Up

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (

START/MEMORY

Press to store the name.

Press to exit.

Note: Should you need to change the name, clear it (press “2” in Step 4 on

the previous page and then follow Steps 5, 7, and 8), and then enter a new name.

STOP

The handset number and name appear in the standby display of the cordless handset

Display:

OWN NUMBER SET

HANDSET1 BOB

Connecting a headset

You can connect a headset (purchased separately) to the headset socket. Remove the cap and insert the connector as shown.

Accessory cordless handsets

You can use up to 3 additional FO-K01 cordless handsets with the fax machine.

Please purchase accessory FO-K01 handsets at your dealer or retailer.

For information on setting up an accessory cordless handset for use with the fax machine, see the manual that accompanies the accessory handset.

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

For the imaging film, use a roll of Sharp FO-6CR imaging film. One roll can print about 150 A4size pages.

Remove the paper from the paper tray and open the operation panel (press

➊).

If you are loading the imaging film for the first time, go to Step 4.

1. Installation

Remove the used film and empty spool.

Remove the two green gears from the spools.

DO NOT DISCARD THE TWO GREEN GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

• Cut the band that holds the rolls

together.

Insert the green gears.

Make sure the gears fit into the slots in the ends of the rolls.

1 slot

2 slots

Insert the film into the print compartment.

Thick roll to rear

Rotate the front gear as shown until the film is taut.

Close the operation panel (press down on both sides to make sure it clicks

into place).

Fit ends of rolls onto hubs

Loading Printing Paper

You can load up to 50 sheets of letter/A4 size (5 sheets of legal size), 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height

should not be higher than the line on the tray).

Fan the paper, and then tap the edge against a flat surface to even the stack.

Make sure the stack edges are even.

Insert the stack of paper into the tray,

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

• Be sure to load the paper so that printing takes place on the print side of

the paper. Printing on the reverse side may result in poor print quality.

GENTLY LOAD PAPER INTO THE PAPER TRAY

•

DO NOT FORCE IT DOWN INTO THE FEED SLOT

PRINT SIDE DOWN

1. Installation

The stack should not be higher than this line

Note: If you are going to use letter size paper, remove the A4 paper guide from the right side of the paper tray.

Note: Do not use paper that has already been printed on, or paper that is curled.

Note: If at any time the display shows the

alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

When you are finished, press .

START/MEMORY

ADD PAPER &

PRESS START KEY

Loading Printing Paper

Setting the paper size

The fax has been set at the factory to scale received faxes to A4-size paper. If you loaded letter or legal paper, you must change the paper size setting to LETTER or LEGAL.

FUNCTION

Press once and once.

Press once and twice.

Press once.

Select the paper size:

LETTER: LEGAL: A4:

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

PAPER SIZE SET

1:LETTER

The display briefly shows your selection, then:

COPY CUT-OFF

Loading Printing Paper

Print contrast setting

Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT.

1. Installation

FUNCTION

Press once and once.

Press once and 3 times.

Press once.

Select the print contrast:

NORMAL: LIGHT:

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

PRINT CONTRAST

1:NORMAL

The display briefly shows your selection, then:

PAPER SIZE SET

Entering Your Name and Fax Number

Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time.

STOP

START/MEMORY

FUNCTION

Once you enter this information, it will automatically appear at the top of each fax page you send.

2 3

5 6

FUNCTION

Press once and 3 times.

Press once.

Display:

ENTRY MODE

OWN NUMBER SET

ENTER FAX #

Entering Your Name and Fax Number

Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press .

1. Installation

• To clear a mistake, press .

START/MEMORY

Press to enter the fax number in memory.

Enter your name by pressing number keys for each letter as shown in

SPEAKER

the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press .

SPEAKER

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (

START/MEMORY

Press .

Press to return to the date and time display.

STOP

Display:

DATE&TIME SET

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

STOP

2 3

5 6

START/MEMORY

FUNCTION

Press once and 3 times.

Press once and once.

Press .

Enter a two-digit number for the day (“01” to “31”).

Example: the 5

0 5

FUNCTION

Display:

The currently set date appears (example):

ENTRY MODE

DATE&TIME SET

DATE 15-02-2003

DATE 05-02-2003

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

Example: January

0 1

DATE 05-01-2003

Setting the Date and Time

Enter the year (four digits).

Example: 2003

Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

START/MEMORY

Press to start the clock.

Press to return to the date and time display.

STOP

0 9

0 0

The currently set time appears (example):

TIME 12:19

05-JAN 09:25

ANTI JUNK #

1. Installation

Setting the Reception Mode

Your fax has four modes for receiving incoming faxes:

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically.

A.M. mode: Select this mode when you go out and want the built-in answering system to answer all calls. Voice messages will be recorded, and fax messages will be received automatically.

Setting the reception mode

Make sure a document

RESOLUTION/

RECEPTION MODE

press until the arrow in the display points to the desired mode.

RESOLUTION/

RECEPTION MODE

Note: A.M. mode cannot be selected unless a general outgoing message has

been recorded as explained on page 50.

For more information on receiving faxes in FAX, TEL, and TEL/FAX modes, see Chapter 5, see Chapter 3,

Receiving Faxes Using the Answering System

is not loaded in the document feeder

RESOLUTION/

2 3

5 6

RECEPTION MODE

. For more information on using A.M. mode,

, and then

01-JAN 10:30

TEL

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

FAX

A.M.

FAX

A.M.

FAX

A.M.

FAX

A.M.

Volume Adjustment - Fax Machine

Fax machine ringer

Press or to select the desired volume level.

(Make sure has not been pressed, and a document is not loaded

in the feeder.)

• The ringer rings once at the selected

level, and then the date and time reappear in the display.

SPEAKER

2 3

5 6

You can adjust the volume of the speaker and ringer using the up and down arrow keys.

Display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

1. Installation

If you selected “RINGER: OFF OK ?” to

turn off the ringer, press .

START/MEMORY

Volume Adjustment - Cordless Handset

Speaker

SPEAKER

Press .

Press or to select the desired volume level.

• Press again to turn off the speaker.

SPEAKER

Volume Adjustment - Cordless Handset

You can adjust the volume of the ringer and handset, receiver using the up and down arrow keys.

Cordless handset receiver volume

When talking on the cordless handset,

press or to select the desired volume level.

• Note: The volume reverts to MIDDLE

each time you hang up (press ).

OFF

Cordless handset display:

RECEIVER: HIGH

RECEIVER: MIDDLE

RECEIVER: LOW

Volume Adjustment - Cordless Handset

Cordless handset ringer

When you are not talking on the

cordless handset, press or to select the desired ringer volume level.

• The ringer will ring once at the selected

level.

If you selected “RINGER: OFF OK ?” to

turn off the ringer, press .

1. Installation

Cordless handset display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ? OK: PRESS START

START

2. Using the Cordless Handset

Making a Phone Call

OFF

TAL K

Pick up the cordless handset and

press .

When you hear the dial tone, dial the

TAL K

number.

OFF

Cordless handset display:

TA LK

ABC2DEF

GHI4JKL5MNO

RECEPTION

PQRS

TUV8WXYZ

PLAY

PLAY NEW0STOP

REPEAT SKIP DELETE

When you are ready to end the call, press .

OFF

• You can also end the call by simply placing the cordless handset in the

charger.

If the display shows BUSY, you must wait until the fax machine is no longer in use to use the cordless handset.

Receiving a Phone Call

You can also dial by entering the phone

number first and then pressing .

Check the number in the display before pressing . If there is a mistake,

HOLD

press to clear the mistake and then enter the correct digits.

ERASE

TAL K

Note: If a pause is needed between any of the digits to access an outside

FUNCTION

line or a special service, press . The pause will appear as a hyphen (-).

/PAUSE

Receiving a Phone Call

When the cordless handset rings, pick it up and press any key (except

) to answer. Talk to the other party.

OFF

• If the cordless handset is in the charger, simply pick it up to answer (you do

not need to press a key).

When you are ready to end the call, press .

OFF

Handset

2. Cordless

• You can also end the call by simply placing the cordless handset in the

charger.

Putting a Call on Hold

To put the other party on hold during a call, press . The cordless handset

will beep while the call is on hold. When you are ready to resume the call,

HOLD

press once again. Note that placing the cordless handset in the charger

will not break the connection while a call is on hold, and thus phone charges may continue to apply.

HOLD

Receiving a Fax Using the Cordless Handset

If you hear a fax tone after answering a call on the cordless handset, or if the

other party speaks to you and then wants to send a fax, press . This

signals the fax machine to begin fax reception.

Press to begin

START

fax reception

Note: If the fax machine detects a fax signal after you answer a call on the

cordless handset, it will begin reception automatically.

START

Storing and Using Auto-Dial Numbers

You can store your most frequently dialed numbers for automatic dialling. Numbers can be stored in the Common book or the Private book.

♦ Up to 40 numbers can be stored in the Common book. These numbers are

shared with the fax machine and other cordless handsets, and can be stored using a cordless handset as explained below, or the fax machine as explained on page 76.

♦ Up to 5 numbers can be stored in the Private book. Each cordless handset

has its own Private book, and the numbers are stored using the cordless handset as explained below.

Press .

Press to select the Common book,

or to select the Private book.

Cordless handset display:

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Example: Common book selected

COMMON DIAL

▲▼: SEARCH

FUNCTION: ENTRY

Storing and Using Auto-Dial Numbers

FUNCTION

Press .

Enter the number by pressing the number keys.

/PAUSE

ENTER TEL #

(Note: A space cannot be entered.)

• To clear a mistake, press .

HOLD

ERASE

• If a pause is required between any of the digits to access a special service

FUNCTION

GHI

GHI4GHI

GHI4GHI4GHI

JKL

JKL5JKL

JKL5JKL5JKL

MNO

/PAUSE

MNO

N =

MNO

O =

PQRS

P =

PQRS7PQRS

Q =

PQRS7PQRS7PQRS

R =

PQRS7PQRS7PQRS7PQRS

S =

TUV

T =

MNO

MNO6MNO

TUV8TUV

U =

V =

W =

X =

Y =

Z =

TUV

TUV8TUV

WXYZ

WXYZ9WXYZ

WXYZ9WXYZ9WXYZ

WXYZ9WXYZ9WXYZ9WXYZ

or an outside line, press . The pause appears as a hyphen (two

seconds per pause). Several pauses can be entered in a row.

Press .

Enter a name by pressing number keys for each letter as shown in the

START

chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 7.)

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

ABC

ABC2ABC

ABC2ABC2ABC

DEF

DEF3DEF

DEF3DEF3DEF

G =

H =

I =

J =

K =

L =

M =

Handset

2. Cordless

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press .

HOLD

ERASE

Storing and Using Auto-Dial Numbers

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (

Press .

Return to Step 2 to store another number, or press to exit.

START

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Dialling an auto-dial number

Press once.

Press to select the Common book,

or to select the Private book.

Press or until the number you wish to dial appears in the display.

Cordless handset display:

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Example: Common book selected

COMMON DIAL

▲▼: SEARCH

FUNCTION: ENTRY

OFF

Press .

TAL K

• The number is automatically dialed.

Storing and Using Auto-Dial Numbers

Editing an auto-dial number

If you need to make changes to a previously stored auto-dial number, follow these steps:

Cordless handset display:

Press once.

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Handset

2. Cordless

Press to select the Common book,

or to select the Private book.

Press or until the number you wish to edit appears in the display.

FUNCTION

Press once.

Press the number keys to enter the new number.

• To clear a mistake, press . If a pause is required between any of the

/PAUSE

HOLD

ERASE

digits to access a special service or an outside line, press .

Example: Common book selected

COMMON DIAL

▲▼: SEARCH

FUNCTION: ENTRY

FUNCTION

/PAUSE

• If you do not wish to change the number, go directly to Step 6.

Press .

START

Press the number keys to enter the new name (see Step 6 on page 39).

• If you do not wish to change the name, go directly to Step 8.

Press .

START

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Storing and Using Auto-Dial Numbers

Press to exit.

OFF

Clearing an auto-dial number

If you need to clear an auto-dial number, follow these steps:

Press once.

Press to select the Common book,

or to select the Private book.

Press or until the number you wish to clear appears in the display.

Press .

Press to exit.

HOLD

ERASE

START

OFF

Cordless handset display:

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Example: Common book selected

COMMON DIAL

▲▼: SEARCH

FUNCTION: ENTRY

ERASE? PRESS START KEY

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Redial

You can automatically redial the last number dialed on the cordless handset.

Note: The fax machine and cordless handsets each retain their own separate redial numbers. Note that the cordless handset redial numbers will be lost if the fax machine is unplugged or an interruption occurs in the power supply.

Press .

• Check the display to make sure the number that appears is the number you

REDIAL

Redial

Handset

2. Cordless

wish to dial. (If the wrong number appears, press to clear it.)

Press . The number is automatically dialed.

Note: You can also redial by pressing first and then . Note that this

method does not allow you to check the number before dialling begins.

TAL K

OFF

REDIAL

Using the Intercom Feature

You can use the fax machine and cordless handsets as an intercom system.

♦ When using the Intercom feature, you will not hear your voice through the

handset receiver when you speak.

♦ It may not be possible to page another cordless handset or the fax machine

when other cordless handsets or the fax machine are already in use.

Paging the fax machine from a cordless handset

Press on the cordless handset.

INTER

COM

The numbers and names of the other cordless handsets appear (even the numbers of cordless handsets that are not registered)

Cordless handset display example:

2: BILL 3: SUE 4:

Using the Intercom Feature

Press on the cordless handset to select the fax machine.

Cordless handset display:

INTERCOM 0: BASE STATION

The fax machine rings.

Number and name of calling handset

The other person picks up the fax machine handset to answer.

Talk with the other person. When you are ready to end the conversation,

press .

OFF

Fax machine display:

INTERCOM

1: BOB

Paging a cordless handset from another cordless handset (walkie-talkie feature)

Two cordless handsets can be used for walkie-talkie like communication The talking range of the cordless handsets is 360 m (line of sight; talking range may decrease depending on transmission conditions), and there is no need to be in the talking range of the fax machine.

Press on the cordless handset.

INTER

COM

The numbers and names of the other cordless handsets appear (even the numbers of cordless handsets that are not registered)

Cordless handset display example:

2: BILL 3: SUE 4:

Enter the number of the cordless handset that you wish to page.

Example:

ABC

INTERCOM 2: BILL

Using the Intercom Feature

The selected cordless handset rings.

The other person presses any key (except ) on the cordless handset to answer.

Talk with the other person. When you are ready to end the conversation,

press .

OFF

Number and name of calling handset

Display of paged handset:

INTERCOM 1: BOB

OFF

Paging a cordless handset from the fax machine (cordless handset locator)

You can use this procedure to page a cordless handset, or locate a handset in the event that you misplace it.

Pick up the fax machine handset.

Press on the fax machine, and enter the number of the cordless

handset that you wish to page.

INTERCOM

Fax machine display:

INTERCOM

Handset

2. Cordless

Example:

The selected cordless handset rings.

• This allows you to locate the cordless

handset if you have misplaced it.

The other person presses any key (except ) on the cordless handset to answer.

Talk with the other person. When you are ready to end the conversation, replace the handset.

3: SUE

Display of selected cordless handset:

INTERCOM 0: BASE STATION

OFF

Transferring Calls

If a call comes in while the Intercom feature is being used

If an outside call comes in while you are using the Intercom feature, the person who wishes to take the call should first stop the Intercom call (press

on the cordless handset or replace the fax machine handset), and then

OFF

answer the outside call (press any key except on the cordless handset

OFF

or pick up the fax machine handset).

Transferring Calls

You can transfer a call to the fax machine or to a cordless handset.

Note: It is not possible to talk to the recipient of a transfer call before transferring.

Transferring a call from a cordless handset to the fax machine or to another cordless handset

During the call, press on the

INTER

COM

cordless handset.

• The call is placed on hold.

The numbers and names of the other cordless handsets appear (even the numbers of cordless handsets that are not registered)

To transfer the call to the fax machine,

press .

To transfer the call to a cordless handset, enter the number of the handset.

• To page the fax machine and all

cordless handsets, press

Cordless handset display example:

2: BILL 3: SUE 4:

CALL TRANSFER

The fax machine and cordless handsets all show the above message, regardless of which is selected.

Transferring Calls

The selected cordless handset or fax machine rings.

The other person answers on the cordless handset or fax machine.

• To answer on a cordless handset other than the selected cordless handset,

press on that cordless handset. To answer on the fax machine when

not selected, pick up the fax machine handset.

TAL K

• If nobody answers for one minute when you page the cordless handset or

fax machine, your cordless handset will ring to alert you. Press to

return to the initial caller (you can press to return to the initial caller at

any time before the handset rings as well). Note that if you take no action after your cordless handset rings, the initial caller will be disconnected.

TAL K

Transferring a call from the fax machine to a cordless handset

During the call, press on the fax machine.

INTERCOM

• The call is placed on hold.

Fax machine display:

PRESS HANDSET #

This message alternates with the numbers and names of the cordless handsets

Handset

2. Cordless

Enter the number of the cordless handset to which you wish to transfer

the call.

Example: .

• To page all of the cordless handsets,

press .

Fax machine display:

REPLACE HANDSET

Transferring Calls

Replace the fax machine handset. The selected cordless handset rings.

The other person presses any key (except ) on the cordless

Fax machine display:

CALL TRANSFER

Displays of all cordless handsets display:

CALL TRANSFER

OFF

handset to answer.

• To answer on a cordless handset other than the selected cordless handset,

press on the other cordless handset.

TAL K

• If no one answers for one minute when you page the cordless handset, the

fax machine will ring to alert you. Pick up the fax machine handset to return to the initial caller (you can pick up the handset to return to the initial caller at any time before the fax machine rings as well). Note that if you take no action after the fax machine rings, the initial caller will be disconnected.

Changing the reception mode on the fax machine

REMOTE

/FLASH

Press .

JKL

Press until the desired reception

RECEPTION

mode appears in the display.

REMOTE

/FLASH

Press or to exit REMOTE MODE.

OFF

Cordless handset display:

REMOTE MODE

Example: FAX mode

RECEPTION FAX

3. Using the Answering System

The answering system allows you to receive both voice messages and faxes while you are out.

The answering system has one general box and four personal boxes for callers to leave messages.

General

Message

Personal

Message

To use the answering system, you must record a greeting for the general box, and a greeting for each personal box you wish to use.

Press

2 3

Personal Box

1234

Machine

3. Answering

General

Box

Each cordless handset can be used to listen to the messages in its corresponding personal box (the personal box with the same number as the cordless handset). (A personal box can still be used even if you do not have the corresponding accessory cordless handset.)

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the system plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record an outgoing message for the general box, and an outgoing message for each personal box that you wish to use.

Example of general outgoing message:

“Hello. You've reached ______ . No one is available to take your call right now. If you would like to leave a general message, please speak after the beep. If you would like to leave a personal message, press 1 for Susan, 2 for Bob, 3 for George, or 4 for Ann now. To send a fax, please press your facsimile Start key now. Thank you for calling.”

Example of personal outgoing message: “This is Susan’s personal box. Please leave a message after the beep.”

Note: Do not lift the handset until Step 4 below.

REC/

Press .

Press until the message you wish

to record appears in the display. (“OGM (GENERAL)” for the general box, “OGM (BOX 1)” for personal box 1, “OGM (BOX 2) for personal box 2, etc.)

Note: MEMO RECORDING is for recording a memo (page 55), and OGM (TRANSFER) is for the Transfer function (page 61).

Press once.

MEMO

• If you have already recorded an OGM

and wish to check it, press . To

delete a personal OGM, press

PLAY

Display:

MEMO RECORDING

OGM (GENERAL)

OGM (BOX 1)

OGM (BOX 4)

OGM (TRANSFER)

LIFT HANDSET OR

PLAY: PLAYBACK

DELETE

Lift the handset.

Setting a Passcode for a Personal Box

START/MEMORY

Press and speak into the handset to record the message.

• While recording, the display will show the time left to record.

When finished, replace the handset or press .

STOP

To delete or check an outgoing message

To delete or check an outgoing message, follow Steps 1 through 3 of the

above procedure to select the message, and then press to delete or

PLAY

to check. Note that the general outgoing message cannot be deleted. If

you need to change it, simply repeat the recording procedure.

Note: If a passcode has been set for a personal box as explained below, deleting the OGM of the personal box will also clear its passcode.

DELETE

Setting a Passcode for a Personal Box

You can set a 3-digit passcode for each personal box. When this is done, the passcode must be entered to listen to messages in a personal box at the fax machine.

Machine

3. Answering

(Note: When listening to the messages in a personal box from its corresponding cordless handset, it is not necessary to enter the passcode. )

FUNCTION

Press once and once.

Press .

Display:

A.M. SETTING

BOX PASSCODE

1=SET, 2=CLEAR

Operating the Answering System

Press to set a passcode.

(To clear a previously set passcode,

press .)

ENTER BOX # (1-4)

Enter the number of the personal box for which you wish to set a passcode.

Example: for Box 1

(If you are clearing a passcode, enter the number of the box and go to Step

7.)

Enter a 3-digit number for the passcode. The first digit of the number must be 0, 5, 6, 7, 8, or 9.

Press .

Return to Step 5 to set another passcode, or press to return to the date and time display.

Note: If you wish to change a passcode, clear the passcode and then enter a

new passcode. If you forget a passcode, clear it and enter a new passcode.

START/MEMORY

ENTER PASSCODE

ENTER BOX # (1-4)

STOP

Operating the Answering System

Activating the answering system

To turn on the answering system so that callers can leave messages, press

RESOLUTION/

RECEPTION MODE

“Answering Machine”.)

until the arrow in the display points to A.M. (A.M. stands for

RESOLUTION/

RECEPTION MODE

TEL

TEL/FAX

FAX

A.M.

Operating the Answering System

♦ Each outgoing message will play (to stop playback, press ).

STOP

♦ It will not be possible to set the reception mode to A.M. if a general

outgoing message has not been recorded.

Note: In A.M. mode, the machine will automatically switch to fax reception if it detects 6 seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

Number of rings in A.M. mode (Toll Saver function)

The number of rings on which the machine answers incoming calls in A.M. mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages.

♦ The Toll Saver function is initially turned on.

Toll Saver Toll Saver

No received messages

Received messages

OFF

Machine

3. Answering

NOTHING

4 Rings

Ring

Hi!

2 Rings

Ring

To turn off the Toll Saver function, see page 65.

Hello!

Hi!

(Answer according to

NUMBER OF RINGS setting)

ing

Ring

To adjust the NUMBER OF RINGS setting, see page 87.

Operating the Answering System

Listening to received messages (at the fax machine)

When you return, the fax machine display will show the number of messages recorded in each box. Follow the steps below to listen to your messages.

Press .

PLAY

• If you only want to listen to new messages (messages not previously

listened to), continue to hold down for at least two seconds.

If you wish to listen to the messages in a personal box, press the number of the box.

Example: for Box 1

If the personal box has a passcode, enter the passcode.

Example:

The messages will play.

5 5 1

PLAY

• As each message plays, the date and time of recording will appear briefly in

the display. If no messages were received, NO MESSAGES will appear.

• Repeat: To listen to a message a second time, press before

playback of that message ends. To move back to the previous message,

REPEAT

press within 3 seconds of the beginning of the current message.

• Skip: To skip forward to the next message, press .

Note: Playback will stop if you receive a call, lift the handset, or press .

REPEAT

SKIP

♦ You can print out a list of your received messages that shows the date and

time that each was received. See page 103.

STOP

Operating the Answering System

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

♦ Erasing all messages in the general box: To erase all messages in the

general box, press , , and then .

FUNCTION

DELETE

♦ Erasing all messages in a personal box: To erase all messages in a

START/MEMORY

personal box, press , , enter the number of the box, and then

enter the passcode if needed.

FUNCTION

DELETE

♦ Erasing a single message: To erase a single message, press

while the message is being played.

Recording memos

You can record memos for yourself and other users of the machine. These are recorded in the general box, and will be played back together with

incoming messages when the key is pressed.

REC/

Press once and once.

Pick up the handset, press , and speak into the handset.

When you have finished speaking, replace the handset or press .

MEMO

PLAY

START/MEMORY

Machine

3. Answering

DELETE

STOP

Operating the Answering System

Listening to messages from a cordless handset

You can use your cordless handset to listen to messages received in your personal box (the personal box with the same number as your cordless handset), or messages received in the general box.

♦ When you have received new messages in your personal box, NEW

MESSAGES appears in your cordless handset display.

REMOTE

/FLASH

Press .

If you wish to listen to messages in the general box, press .

Cordless handset display:

REMOTE MODE

(Otherwise, go directly to Step 3.)

PQRS

Press to listen to all messages in the box, or to listen to only

PLAY

TUV

PLAY NEW

new messages.

While listening to your messages, you can do any of the following:

• Repeat: To repeat a message, press .

• Skip: To skip forward, press .

SKIP

REPEAT

• Delete: To delete the message you are currently listening to, press .

WXYZ

• Stop: To stop playback, press .

STOP

DELETE

REMOTE

To return to the STAND-BY display, press or .

OFF

/FLASH

• If a call comes in while you are listening to your messages, playback will

stop automatically. Press any key to answer.

Operating the Answering System

• If you take no action for 60 seconds in REMOTE MODE, the cordless

handset will automatically return to the STAND-BY display.

Deleting all messages from a cordless handset

You can use your cordless handset to delete all messages in your personal box, or all messages in the general box.

REMOTE

/FLASH

Press .

Cordless handset display:

REMOTE MODE

(Note: This step is not necessary if you are already in REMOTE MODE.)

If you wish to delete all messages in the general box, press . (Otherwise, go directly to Step 3.)

Press .

DELETE

START

Press to delete the messages, and then or to return to

REMOTE MODE DELETE ALL? PRESS START KEY

REMOTE

OFF

/FLASH

the STAND-BY display.

REMOTE

WXYZ

• To cancel, press , , or .

STOP

OFF

/FLASH

Machine

3. Answering

Optional Answering System Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you in the answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

FUNCTION

Press once and once.

Press .

Press a number from 1 to 4 to select the desired ICM recording time.

15 seconds 60 seconds

30 seconds 4 minutes

Press to return to the date and time display.

STOP

The display briefly shows your selection, then:

Display:

A.M. SETTING

RECORDING TIME

REMOTE CODE

Optional Answering System Settings

Fax reception on A.M. failure

If the memory for recording incoming messages becomes full while you are out, the answering system will no longer be able to record messages. The ON A.M. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

♦ Automatic fax reception NO: The machine will answer after 20 rings, after

which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see

Remote Operations

on page 64).

♦ Automatic fax reception YES: The reception mode will switch to FAX mode,

allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see

Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows:

FUNCTION

Press once and once.

Press once and 3 times.

Press .

Press to turn on automatic fax

reception, or to turn it off.

Press to return to the date and time display.

STOP

Remote Operations

on page 64).

Display:

A.M. SETTING

ON A.M. FAILURE

1=YES, 2=NO

The display briefly shows your selection, then:

OGM ONLY MODE

Machine

3. Answering

Optional Answering System Settings

OGM only mode

If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message (this applies to all boxes). The machine will still receive faxes sent by automatic dialling.

FUNCTION

Press once and once.

Press once and twice.

Press .

Press to turn on OGM only mode,

or to turn it off.

Press to return to the date and time display.

STOP

Display:

A.M. SETTING

OGM ONLY MODE

1=YES, 2=NO

The display briefly shows your selection, then:

BOX PASSCODE

Transfer Function

The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message in a specified box. This lets you hear your messages immediately after they come in, even when you are at a remote location.

To use the Transfer function, you must first program the number that you wish the machine to call (the transfer number), and record the transfer message that plays when you answer the phone at the remote location.

When you go out and wish to use the transfer function, turn it on. When you return and no longer wish to use the transfer function, turn it off.

Programming the transfer number

To use the Transfer function, you must first give the machine the number to call (the transfer number).

Machine

3. Answering

FUNCTION

Press once and once.

Press once and 3 times.

Press .

Press the number keys to enter the transfer number.

Display:

A.M. SETTING

TRANSFER TEL #

ENTER TEL #

• To insert a pause between any two digits of the number, press .

START/MEMORY

Press .

Press to return to the date and time display.

STOP

TRANSFER FUNC

FUNCTION

Transfer Function

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. The following is an example:

“Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.”

Note: Do not lift the handset until Step 3 below.

REC/

Press once and once.

Press once.

MEMO

• If you have already recorded a message, you can press to listen to the

message, or press to delete the message.

Lift the handset.

START/MEMORY

Press and speak into the handset to record the message.

DELETE

Display:

OGM (TRANSFER)

PLAY

• The transfer message can be up to 15 seconds long. While recording, the

display will show the time left to record.

When finished, replace the handset or press .

STOP

Checking or erasing the transfer message

To check or erase the transfer message, follow Steps 1 and 2 of the above

procedure, and then press to check the message, or to erase the

message.

PLAY

DELETE

Turning the Transfer function on and off

When you go out and wish to use the Transfer function, turn it on as follows:

Transfer Function

FUNCTION

Press once and once.

Press once and 4 times.

Press .

Press to turn on the Transfer

function. (To turn off, press .)

Press the number of the box for which you want the Transfer function to

operate (for the general box, press ).

Press to return to the date and time display.

Each time the answering system receives a message in the selected box, it will call your programmed transfer number. When you answer, you will

hear your recorded message telling you that the call is a transfer call. On

the dial pad of your phone, enter , your remote code number (see page 64) if the general box or a personal box without a passcode was

selected in Step 5, or the box passcode number if a personal box with a

passcode was selected, and then . Your messages will play.

STOP

Display:

A.M. SETTING

TRANSFER FUNC

1=YES, 2=NO

Machine

3. Answering

• You can also perform any of the remote operations described in

Operations

Note: When you hang up after a transfer call, the machine will not immediately resume normal operation. If you want the machine to accept calls

immediately after a transfer call, enter twice before hanging up (if

hanging up during message playback, first enter and to stop

playback, then enter twice).

later in this chapter (see page 64).

Remote

Remote Operations

When you are out, you can call the machine from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

After calling the machine, you must enter your remote code number to listen to messages in the general box, or to messages in a personal box that does not have a passcode (this procedure is explained on page 66).

The remote code number has been set to "001" at the factory. To change the number, follow the steps below.

FUNCTION

Press once and once.

Press once and twice.

Press .

Press the number keys to enter a 3-digit remote code number.

START/MEMORY

Press to store the remote number.

Press to return to the date and time display.

STOP

Display:

A.M. SETTING

REMOTE CODE

TRANSFER TEL #

Remote Operations

Toll Saver

When you call the machine to listen to your messages, it will answer after two rings if it has received at least one message in any of the boxes, or after four rings if it has not received any messages.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see

number of rings

FUNCTION

Press once and once.

Press once.

on page 87).

Display:

A.M. SETTING

TOLL SAVER

Changing the

Machine

3. Answering

Press once.

Press to turn on the Toll Saver

function, or to turn it off.

Press to return to the date and time display.

STOP

1=YES, 2=NO

The display briefly shows your selection, then:

RECORDING TIME

Remote Operations

Retrieving your messages

Note: You can only access one box per call. If you wish to access more than

one box, you must make a separate call for each box.

Call the machine from a touch-tone telephone. When the general

outgoing message begins, press on the telephone.

• You will hear a short beep, and the outgoing message will stop.

If you wish to listen to the messages in a personal box, enter the number of that box (otherwise, go directly to Step 3).

Example: for Box 1

If you are accessing the general box, enter your remote code. If you are accessing a personal box, enter the passcode of the box (if the

box does not have a passcode, enter your remote code).

When finished, press .

• You will hear a series of beeps equal to the number of messages recorded

in the box, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

• If no messages have been received, you will hear a short beep. You can

either hang up, or perform any of the operations described in the following section,

Other remote operations

Remote Operations

While the messages are playing, you can do any of the following:

• Repeat: To listen to a message a second time, press and on the

telephone before that message ends. To move back to the previous

message, press and during the first 3 seconds of the current

message.

• Skip forward: To skip forward to the next message, press and

on the telephone.

• Stop: To stop playback, press and on the telephone. After this,

you can enter any of the commands described in the following section,

Other remote operations

• Play new messages: To listen to only your new messages, first stop

playback by pressing and , and then press and .

0 6

• Erase a message: To erase the message you are currently listening to,

press and before it ends.

When you have finished listening to your messages, you can do any of the following:

• Erase all messages: Press , , and .

3 3

Machine

3. Answering

• Repeat playback: Press and .

• Perform other operations: You can enter any of the commands described

in the following section,

Other remote operations

• Hang up: If you do not erase your messages first, they will be saved and

any new messages will be recorded after them. If you want the machine to

resume normal operation immediately, press twice before hanging up

(in some cases, particularly when the Transfer function is used, the machine may not accept new calls for one or two minutes after you hang up

unless you press twice).

Remote Operations

Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press

immediately after it answers (before you hear the fax tone), and then

continue from Step 2 above.

Comments:

♦ When a remote command is accepted by the machine, you will hear one

beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.

♦ When entering a command, do not pause longer than 10 seconds between

each digit. If you do, you will hear a 4-beep error signal and the digits entered up to that point will be cleared. In this case, re-enter the command from the beginning.

♦ If you pause for longer than 10 seconds before entering a command, or

make two errors while entering your remote code number, the line will be disconnected. (This prevents unauthorised people from attempting to guess your remote code number.)

Other remote operations

After listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are being played. If you do not want to wait until playback ends to enter a command, first

stop playback by pressing and , and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

♦ A.M. mode: , , and .

♦ FAX mo d e : , , and .

♦ TEL mode: , , and .

♦ TEL/FAX mode: , , and

8 1

8 3

8 4

Caution: If you select TEL mode,

you will not be able to change the reception mode again.

Remote Operations

Recording a new outgoing message

Note: You can only record a new outgoing message for the box you accessed

at the beginning of the call.

Press and on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

• The message can be up to 15 seconds long. After 15 seconds (or earlier if

the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer function on or off

To turn Transfer on: Press , , and on the telephone, followed

by the number of the box for which you want the Transfer function to operate

(press for the general box) and .

To turn Transfer off: Press , , and on the telephone.

9 1

Changing the transfer telephone number

Press , , and on the telephone.

After you hear a short beep, enter the new telephone number. When

finished, press .

9 0

Machine

3. Answering

• To insert a pause between any two digits of the number, press .

Remote Operations

Recording a new transfer message

Press , , and on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

9 3

• The time for the transfer message is fixed at 15 seconds. After 15 seconds

(or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Recording a memo

You can record a memo for yourself or other users of the machine. The memo will be recorded in the general box.

Press and on the telephone.

When you hear a short beep, speak into the telephone to record the memo.

• The time limit for the memo depends on the ICM recording time setting (see

page 58).

When you are finished, press and on the telephone.

• If the machine detects silence, it will stop recording automatically.

OGM only mode

To turn on OGM only mode: Press , , and on the telephone.

(Outgoing messages will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received)

To turn off OGM only mode: Press , , and on the telephone.

1 1

4. Sending Faxes

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

148 mm

140 mm

Maximum size

216 mm

600 mm

Minimum weight Maximum weight

52 g/m²

157 g/m²

Loading up to 10 pages at once:

Minimum size Maximum size

148 mm

140 mm

216 mm

Minimum weight Maximum weight

52 g/m²

80 g/m²

Note: Letters or graphics on the edges of a document will not be scanned.

5 mm

Letters in the shaded area will not be scanned.

297 mm

Faxes

4. Sending

3 mm

5 mm

Loading the Document

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 10 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

Insert the document face down in the document feeder. The top edge of the

document should enter the feeder first.

• READY TO SEND will appear in the

display.

Adjusting the Resolution and Contrast

Adjust the resolution and/or contrast settings as explained in

Resolution and Contrast

explained on page 74.

below, then dial the receiving machine as

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD Use STANDARD for ordinary documents. This

FINE Use FINE for documents containing small letters

SUPER FINE Use SUPER FINE for documents containing

HALF TONE Use HALF TONE for photographs and

setting gives you the fastest and most economical transmission.

or fine drawings.

very small letters or very fine drawings.

illustrations. The original will be reproduced in 64 shades of gray.

Faxes

4. Sending

Adjusting the Resolution and Contrast

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

Load the document(s).

• The document must be loaded before

the resolution and contrast can be adjusted.

RESOLUTION/

RECEPTION MODE

Press one or more times until the desired resolution and contrast

settings appear in the display.

• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

HALF TONE :DARK

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press ) and dial by

SPEAKER

pressing the number keys.

♦ If a person answers, you can talk with them through the handset before

sending the fax. (If you pressed , you must pick up the handset to

talk.)

SPEAKER

♦ Normal Dialling allows you to listen to the line and make sure the other fax

machine is responding.

Load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

Pick up the handset or press . Listen for the dial tone.

RECEPTION MODE

READY TO SEND

SPEAKER

Faxes

4. Sending

SPEAKER

Dial the number of the receiving machine by pressing the number keys.

Wait for the connection. Depending on the setting of the receiving

ABC1DEF

2 3

GHI

JKL

MNO

WXYZ

TUV

PQRS

SKIP

REPEAT

machine, you will either hear a fax tone or the other person will answer.

• If the other party answers, ask them to press their Start key (if you pressed

SPEAKER

, pick up the handset to speak with them). This causes the receiving

machine to issue a fax tone.

DELETE

Sending a Fax by Automatic Dialling

When you hear the fax tone, press . Replace the handset.

START/MEMORY

• If the transmission is completed successfully, the fax will beep once.

• If an error occurs, the fax will beep three times and print a Transaction

Report to inform you of the problem (see page 105).

Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 123. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

Sending a Fax by Automatic Dialling

You can store your most frequently dialed fax or phone numbers in the machine for automatic dialling.

♦ Auto-dial numbers can be stored using either the fax machine or the

cordless handset (to store a number using the cordless handset, see page

38).

♦ Numbers stored using the fax machine are stored in the Common book. A

total of 40 numbers can be stored.

Storing fax and phone numbers for automatic dialling

FUNCTION

Press once and once.

Press once.

Enter the fax or voice number by pressing the number keys. (Note: A space cannot be entered.)

• To clear a mistake, press .

SPEAKER

Display:

ENTER FAX #

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen (two

seconds per pause). Several pauses can be entered in a row.

FUNCTION

Sending a Fax by Automatic Dialling

START/MEMORY

Press .

Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to

enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (

Faxes

4. Sending

START/MEMORY

Press .

Return to Step 2 to store another number, or press to return to

Display:

STOP

the date and time display.

Note: The fax machine uses a lithium battery to keep automatic dialling numbers

and other programmed information in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Sending a Fax by Automatic Dialling

Editing and clearing auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps:

FUNCTION

Press once and once.

Press or until the number you wish to edit or clear appears in the display.

Press .

Press for EDIT or for CLEAR.

Display:

1=EDIT, 2=CLEAR

• If you selected CLEAR, go to Step 8.

If you selected EDIT, make the desired changes to the number.

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit.

• If you do not wish to change the number, go directly to Step 6.

START/MEMORY

Press .

Make the desired changes to the name.

• Press or to move the cursor to the letter or letters you wish to

change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 77). The new letter will replace the old letter.

• If you do not wish to change the name, go directly to Step 8.

Sending a Fax by Automatic Dialling

START/MEMORY

Press .

Return to Step 2 to edit or clear another number, or press to return to the date and time display.

Using an auto-dial number

Once you have stored a fax or phone number, you can use it to send a fax or make a phone call.

If you are sending a fax, load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

RECEPTION MODE

READY TO SEND

STOP

Faxes

4. Sending

Press (or ) until the name of the other party appears in the display (if no name was stored, the number will appear).

If you are sending a fax, press . Dialling and transmission begins.

START/MEMORY

• If the transmission is completed successfully, the fax will beep once.

• If an error occurs, the fax will beep three times and print a Transaction

Report to inform you of the problem (see page 105).

If you are making a phone call, lift the handset. Dialling begins.

Sending a Fax by Automatic Dialling

Sending a fax by Direct Keypad Dialling

You can also enter a full number with the number keys and then press the

START/MEMORY

when you don't need to speak to the other party before faxing.

Load the document(s).

• If desired, press to set the

Enter the number of the receiving machine by pressing the number keys.

• If a pause is required between any of the digits to access a special service

key to begin dialling. You can use this method to dial a full number

RESOLUTION/

RECEPTION MODE

resolution and/or contrast.

READY TO SEND

or an outside line, press . The pause will appear as a hyphen (two

seconds per pause). Several pauses can be entered in a row.

FUNCTION

Check the display. If the number of the receiving machine shown is

correct, press .

• If the number is not correct, press to backspace and clear one digit

at a time, and then re-enter the correct digit(s).

START/MEMORY

STOP

Sending a Fax by Automatic Dialling

Redial

You can automatically redial the last number dialed on the fax machine. This procedure can be used to send a fax or make a phone call.

Note: The fax machine and the cordless handset each retain their own separate redial numbers.

If you are sending a fax, load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

Press once. <REDIAL> appears in the display, followed by the last number dialed. Make sure the number that appears is the number you

wish to dial.

RECEPTION MODE

Faxes

4. Sending

If you are sending a fax, press . Dialling begins.

If you are making a phone call, lift the handset. Dialling begins.

Note: If a fax transmission is unsuccessful and DOCUMENT JAMMED

appears in the display, remove the document as explained on page 123. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

START/MEMORY

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make three redial attempts at intervals of five minutes. During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears.

Sending a Fax by Automatic Dialling

♦ You can press to clear the message and stop automatic redialling.

STOP

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialling may stop before three redialling attempts are made.

Error Correction Mode

The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.

When there is considerable noise on the line, you may find that transmission with ECM turned on takes longer than normal. If you prefer a faster transmission time, you can try turning ECM off.

FUNCTION

Press once and once.

Press once and 5 times.

OPTION SETTING

ECM MODE

Press once.

Press to select YES, or to select NO.

Press to return to the date and time display.

STOP

1=YES, 2=NO

The display briefly shows

your selection, then:

RECEIVE RATIO

Sending a Fax From Memory

You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.

Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.

Broadcasting (sending a fax to multiple destinations)

This function allows you to send the same fax to as many as 20 different destinations in just one operation.

♦ When sending to multiple destinations, only auto-dial numbers can be used

to dial the numbers of the receiving machines.

Load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

RECEPTION MODE

Faxes

4. Sending

START/MEMORY

Press .

Press (or ) until the name of the destination appears in the display (if no name was stored, the number will appear).

Press to select the destination.

Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20).

• To check your selected destinations, press to scroll through them. To

delete a destination, scroll to the destination and then press .

STOP

Sending a Fax From Memory

When you are ready to begin transmission, press .

START/MEMORY

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.

Memory transmission

You can also send a fax through memory when sending to a single destination. This is convenient when sending to destinations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.

To send a fax through memory, load the document, press , and then

dial using one of the following methods:

♦ Press the number keys to enter the fax number and then press .

♦ Press repeatedly to select an auto-dial number and press .

♦ Press once to select the last number dialed and press .

START/MEMORY

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL and SEE MANUAL will alternately appear in the display.

♦ Press if you want to transmit the pages which have been stored up

♦ Press if you want to cancel the entire transmission.

START/MEMORY

to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

STOP

5. Receiving Faxes

Using TEL/FAX Mode

To select TEL/FAX mode, press

RESOLUTION/

RECEPTION MODE

display points to TEL/FAX.

until the arrow in the

RESOLUTION/

RECEPTION MODE

When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.

TEL

TEL/FAX

FAX

A.M.

♦ If your fax machine detects a fax tone (this means that the call is an

automatically dialled fax), it will automatically begin reception of the incoming document.

♦ If your fax machine doesn't detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. The cordless handset will also ring. If you don't answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Note: Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing. An extension phone connected to the same line will not ring after the connection has been established.

Pseudo Ring Duration for Tel/Fax Mode

If desired, you can change the duration of pseudo ringing in Tel/Fax mode.

Faxes

5. Receiving

FUNCTION

Press once and once.

Display:

OPTION SETTING

Using A.M. Mode

Press once and 3 times.

Press once.

Enter a number as follows for the desired duration:

15 SEC 15 seconds

30 SEC 30 seconds

60 SEC 60 seconds

120 SEC 120 seconds

PSEUDO RING

1=15 SECONDS

The display briefly shows your selection, then:

Press to return to the date and time display.

STOP

FAX SIGNAL RX

Using A.M. Mode

RESOLUTION/

To select A.M. mode, press until the arrow in the display points to

A.M.

RESOLUTION/

RECEPTION MODE

In A.M. mode, your fax machine will automatically receive voice messages and faxes. See Chapter 3 for more details.

RECEPTION MODE

TEL

TEL/FAX

FAX

A.M.

Using FAX Mode

To select FAX mode, press

RESOLUTION/

RECEPTION MODE

the display points to FAX.

until the arrow in

Using FAX Mode

RESOLUTION/

RECEPTION MODE

TEL

TEL/FAX

FAX

A.M.

When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.

♦ If you pick up the handset before the machine answers, you can talk to the

other party and/or receive a fax as explained in

88.

2 rings Fax reception

Using TEL Mode

Changing the number of rings

If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL/FAX mode. Any number from 2 to 5 can be selected.

on page

Faxes

5. Receiving

FUNCTION

Press once and once.

Display:

OPTION SETTING

Using TEL Mode

Press once.

NUMBER OF RING

ENTER (2-5) (2)

Enter the desired number of rings (any number from 2 to 5).

Example: 3 rings

Press to return to the date and time display.

STOP

Using TEL Mode

To select TEL mode, press

RECEPTION MODE

the display points to TEL.

The display briefly shows your selection, then:

TRANSACTION

RESOLUTION/

until the arrow in

RESOLUTION/

RECEPTION MODE

When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line.

TEL

TEL/FAX

FAX

A.M.

Answering with the fax’s handset

When the fax machine rings, pick up the handset.

If you hear a fax tone, wait until the display shows RECEIVING and then

replace the handset.

Note: If you have set the Fax Signal Receive setting

(page 91) to NO, press to begin reception.

If the other party first speaks with you and then wants to send a fax, press

START/MEMORY

the sender presses their Start key.)

• When RECEIVING appears in the

after speaking. (Press before

display, hang up.

Beep

START/MEMORY

Using TEL Mode

RECEIVING

Faxes

5. Receiving

Using TEL Mode

Answering on an extension phone connected to the same line

Answer the extension phone when it rings.

If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up.

Beep

Phone goes dead

If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, set the phone down (do not hang up), walk over to

the fax, lift the fax’s handset, and press .

START/MEMORY

• The above step is necessary if you have set the Fax Signal Receive setting

(see below) to NO.

Optional Reception Settings

Fax Signal Receive

Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.

FUNCTION

Press once and once.

Press once and 4 times.

Press once.

Press to turn on the function, or

Press to return to the date and time display.

to turn it off.

STOP

Display:

OPTION SETTING

FAX SIGNAL RX

1=YES, 2=NO

The display briefly shows your selection, then:

CALLER-ID

Faxes

5. Receiving

Optional Reception Settings

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

♦ If a document is too long to fit on the printing paper, the remainder will be

printed on a second page. In this case, the cut-off point may occur in the middle of a line.

♦ Automatic reduction may not be possible if the received document is too

large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

FUNCTION

Press once and once.

Press once and 4 times.

Press once.

Press to select AUTO, or to select 100%.

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

RECEIVE RATIO

1=AUTO, 2=100%

The display briefly shows your selection, then:

PRINT CONTRAST

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY or CHECK FILM / CHECK COVER / CHECK PAPER JAM. When you add paper

(and press ), replace the imaging film, or clear the jam, the stored

documents will automatically print out.

START/MEMORY

Faxes

5. Receiving

6. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 10 pages.)

RESOLUTION/

• If desired, press to set the

resolution and/or contrast. (The default resolution setting for copying is FINE.)

If desired, select an enlarge/reduce setting, and/or select the number of copies per original:

• ENLARGE/REDUCE: Press or until the desired setting appears

in the display. Settings are 100%, 125%, 135%, 50%, 73%, 88%, 94%, and AUTO (auto size adjustment to match the size of the paper). The default setting is 100%.

Example: Press twice

RECEPTION MODE

READY TO SEND

RATIO: 125%

• Number of copies per original: Press the number keys to enter a number

from 1 to 99. The default setting is 1.

Example: Press for five copies

When you are ready to begin copying, press .

If MEMORY IS FULL appears...

If the memory becomes full while a document is being scanned, MEMORY IS FULL and SEE MANUAL will alternately appear in the display and the document will automatically feed out. This may happen if the resolution is set to SUPER FINE, or if you selected an enlarge/reduce setting, or if you are making more than one copy per original. To avoid using memory, use STANDARD or FINE for the resolution, 100% for the enlarge/reduce setting, and make only one copy per original.

COPY/HELP

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.

Making Copies

FUNCTION

Press once and once.

Press once.

Press to set copy cut-off to YES (the remaining part of the document

will not be printed), or to set copy cut-off to NO (the remaining part will be

printed on a second page).

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

COPY CUT-OFF

1=YES, 2=NO

The display briefly shows your selection, then:

NUMBER OF RING

Copies

6. Making

7. Special Functions

Caller ID (Requires Subscription to Service)

If you subscribe to a caller identification service from your telephone company, you can have the fax machine and the cordless handset display the name and number of the caller when you receive a call.

Important:

♦ To use this function, you must subscribe to a caller identification service

from your telephone company.

♦ Your fax may not be compatible with some caller identification services.

FUNCTION

Press once and once on the fax machine.

Press once and 5 times.

Press once.

Press to turn on Caller ID.

(Press to turn it off.)

Press to return to the date and time display.

STOP

Display:

OPTION SETTING

CALLER-ID

1=YES, 2=NO

The display briefly shows your selection, then:

ECM MODE

Caller ID (Requires Subscription to Service)

How Caller ID operates

When you receive a call, the name and phone number of the caller will appear in the fax machine display and cordless handset display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display example (fax machine display)

JOHN DOE 525-8693

Caller’s name Caller’s number

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your telephone

company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR Noise on the telephone line prevented reception of

caller information.

OUT OF AREA The call was made from an area which does not have a

caller identification service, or the caller’s service is not compatible with that of your local phone company.

PRIVATE CALL Caller information was not provided by the telephone

company at the caller’s request.

7. Special

Functions

Caller ID (Requires Subscription to Service)

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

♦ After you have received 30 calls, each new call will delete the oldest call.

♦ All calls will be erased if you unplug the fax or a power failure occurs.

Follow the steps below to view the Caller ID List in the fax machine display. If desired, you can immediately dial a number when it appears.

Press twice.

Press or to scroll through the list.

If you wish to dial one of the numbers in the list, scroll through the list until the number appears in the display.

• Fax: If you wish to send a fax, load the

document and then press .

Dialling and transmission begin.

START/MEMORY

Fax:

• Voice call: If you wish to make a voice

call, pick up the handset (or press

SPEAKER

). Dialling begins automatically.

(If you pressed , pick up the

handset when the other party answers.)

Press when you have finished viewing the list.

STOP

SPEAKER

START/MEMORY

Voi ce call:

Caller ID (Requires Subscription to Service)

To delete calls from the Caller ID list

If you want to delete a single call from the caller list, press while the call

appears in the display. If you want to delete all calls from the list, hold

down for at least 3 seconds while you are viewing any number in the list.

Viewing the Caller ID list from the cordless handset

You can also view the Caller ID list in the cordless handset display, and automatically dial a number from the list. (Note that the cordless handset and the fax machine share the same list.)

Press .

REVIEW

Press or to scroll through the numbers in the list.

While viewing the list, you can do the following:

• Dial a number: Scroll to the desired number and then press . (Note:

You can only make a phone call from the cordless handset; you cannot start a fax transmission.)

Cordless handset display:

REVIEW CALLS

▲▼: REVIEW

TAL K

• Erase a call: Scroll to the call you wish to erase, press , and then

START

press .

Press when you have finished viewing the list.

OFF

HOLD

ERASE

7. Special

Functions

SHARP FO-CC500 User Manual [en, ar]

Specifications and Main Features

Frequently Asked Questions

User Manual