Sharp FO-A660 Operation Manual

MODEL

FO-A660

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Faxes

4. Receiving Faxes

5. Making Copies

6. Special Functions

7. Printing Lists

8. Maintenance

9. Troubleshooting

WARRANTY

Facsimile Products

Congratulations on Your Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However, to the extent permitted by such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use, Sharp limits its liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase documentation.

Model No. Serial No. Date of Purchase Place of Purchase

SPform046 (Dec2001)

FOR LOCATION ENQUIRIES WITHIN

AUSTRALIA

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

CALL SHARP

LOCAL CALL: 1 300 135 022

FACSIMILE:

SHARP CORPORA TION OF A USTRALIA PTY. LIMITED

A.B.N. 40 003 039 405

1 Huntingwood Drive, Huntingwood NSW 2148

(02) 9672 1210

WEB: www.sharp.net.au

FOR THE SERVICING OF PRODUCTS

PURCHASED IN

CONT ACT Y OUR SELLING DEALER/RETAILER

NEW ZEALAND

OR FOR REFERRAL TO A

SERVICE CENTRE,

CALL SHARP CUSTOMER SERVICES

TELEPHONE: 09 573 0111 FACSIMILE:

SHARP CORPORA TION OF NEW ZEALANDLIMITED

59 Hugo Johnston Drive Penrose, Auc kland

09 573 0113

WEB: www.sharpnz.co.nz

Important Notice: This warranty applies only to products sold in Australia & New Zealand

Introduction

Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below.

Automatic dialling 40 numbers Imaging film Initial starter roll (included with machine):

10 m (approx. 30 A4 pages)

Replacement roll (not included):

FO-9CR 60 m (one roll yields

approx. 180 A4 pages)

Memory size* 448 KB (approx. 24 average pages with no

voice messages recorded or 20 minutes of voice messages (including OGMs) with no documents in memory)

Modem speed 14,400 bps with automatic fallback to lower

speeds.

Transmission time* Approx. 6 seconds (only when ECM is on) Resolution Horizontal: 8 pels/mm

Vertical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Automatic document feeder

Recording system Thermal transfer recording Halftone (grayscale) 64 levels Compression scheme MR, MH, MMR Display 16-digit LCD display

*Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

10 pages max. (A4 size, 80 g/m

paper)

Applicable telephone line Public switched telephone network Paper tray capacity

(60 - 80 g/m

paper)

Approx. 50 A4-size sheets (at room temperature; maximum stack height should not cover the line on the tray)

Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding:

Width: 148 to 210 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 210 mm Length: 140 to 600 mm

Effective scanning width 210 mm max. Effective printing width 204 mm max. Contrast control Automatic/Dark selectable Reception modes TEL/FAX, TEL, FAX, A.M. Copy function Single / Multi (99 copies/page) Telephone function Yes (cannot be used if power fails) Power requirements 230 - 240 V AC, 50 Hz Operating temperature 5 - 35°C Humidity 25 - 85% RH Power consumption Standby: 2.8 W

Maximum: 110 W

Dimensions (without attachments)

Width: 327 mm Depth: 193 mm Height: 163 mm

Weight (without

Approx. 2.8 kg

attachments)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal.

In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In New Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.

This facsimile machine is designed for use in Australia and New Zealand only. Do not disassemble this machine or attempt any procedures not described in this manual.

Refer all servicing to qualified service personnel. Do not install or use the machine near water, or when you are wet. F or e xample, do not use the

machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged. Do not allow anything to rest on the power cord, and do not install the machine where people

may walk on the power cord. This machine must only be connected to a 230 - 240 V, 50 Hz, earthed (3-prong) outlet.

Connecting it to any other kind of outlet will damage the machine and invalidate the warranty. Never insert objects of any kind into slots or openings on the machine. This could create a risk

of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm. Never install telephone sockets in wet locations unless the socket is specifically designed for

wet locations. Never touch bare telephone wires or terminals unless the telephone line has been

disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be

a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible. WARNING NOTICE:

NO calls can be made to or from this fax machine during a mains power failure. WARNING: Austr alian Communications Authority (ACA) regulations state that no unauthorised

changes or modifications to this equipment are permitted. Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding emission of

electromagnetic interference. These limits are designed to provide reasonable protection against interference in an

installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment to an outlet on a different circuit to that which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help. For Australia: The Ringer Equivalence Number (REN) for this equipment is written on the

back of the machine. The sum of all Ringer Equivalence Numbers (REN's) on your telephone line should not exceed 3 to assure correct service from your telephone company.

IMPORTANT NOTICE FOR NEW ZEALAND USERS

Please note: The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that an y item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

This equipment shall not be set up to make automatic calls to the Telecom `111' Emergency Service.

To avoid telephone charges for local calls, be sure to store numbers without area code in your auto-dial locations.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

All persons using this device for recording telephone conversations shall comply with New Zealand law. This requires that at least one party to the conversation is to be aware that it is being recorded. In addition , the Principles enumerated in the Privacy Act 1993 shall be complied with in respect to the nature of the personal information collected, the purpose for its collection, how it is used and what is disclosed to any other party.

Table of Contents

A Look at the Operation Panel 7

1. Installation 10

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 19

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Setting the Reception Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

2. Using the Answering Machine 27

Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 32

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

3. Sending Faxes 46

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Adjusting the Resolution and Contrast. . . . . . . . . . . . . . . . . . . . . . . 48

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 52

Sending a Fax From Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

4. Receiving Faxes 61

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Optional Reception Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Table of Contents

5. Making Copies 71

6. Special Functions 73

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . .73

Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . .78

Blocking Reception of Unwanted Faxes. . . . . . . . . . . . . . . . . . . . . .79

Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . .80

7. Printing Lists 81

8. Maintenance 84

9. Troubleshooting 87

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Quick Reference Guide 96 Index 97

A Look at the Operation Panel

1 2 3 4 5 86 9

HELP

RESOLUTION

STOP

COPY/POLL

START/MEMORY

RECEPTION

MODE

REC/

MEMO

PLAY/ HOLD

REDIAL

TEL/FAX A.M.

TEL FAX

FUNCTION

GHI

PQRS

4 7

ABC1DEF

2 3

JKL

TUV

8 0

SKIP

1210 11

Help

Press this key to print out the Help List, a quick reference guide to the operation of the fax machine.

RESOLUTION key

Press this key to adjust the resolution for faxing or copying (page 48).

RECEPTION MODE key

Press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode; page 23).

16 17 18

MNO

WXYZ

6 9

DELETEREPEAT

REC/MEMO key

Press this key to record an outgoing message, phone conversation, or memo (pages 27 and 31).

PLAY/HOLD key

Press this key to play recorded messages (page 30), or to place a call on hold (page 66).

Display

This displays messages and prompts to help you operate the machine.

UP and DOWN arrow keys

111

010

212

313

414

515

Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting (page 71). Volume setting: When a document is not in the feeder, press these keys to

change the speaker volume when the key has been pressed, or the ringer volume at any other time (page 25).

FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

Panel release

Press this release to open the operation panel.

STOP key

Press this key to cancel an operation before it is completed.

COPY/POLL key

Press this key to make a cop y of a document (page 71). This key is also used after dialling to poll (request fax transmission from) another machine (page

80).

START/MEMORY key

Press this key after dialling to begin fax transmission (page 50). Press this key before dialling to send a fax through memory (page 59).

SPEAKER key

Press this key to listen to the line and fax tones through the speaker when faxing a document (page 50).

Left and right arrow keys

Auto-dial numbers: When sending a fax or making a phone call, press these keys to scroll through your auto-dial numbers (page 55), the “REVIEW CALLS” list (only available if you have Caller ID; page 74), and the last number dialled (redial; page 57). FUNCTION key settings: Press the right arrow key after scrolling with the up and down arrow keys to select a FUNCTION key setting.

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

REPEAT key

818

717

616

Press this key while listening to a message to play it again (page 30).

SKIP key

Press this key while listening to a message to skip to the next message (page

30).

DELETE key

Press this key to erase recorded messages (page 31).

Monitoring phone conversations

When speaking through the handset, you can press to allow a third person to listen to the conversation through the speaker. (To turn off the

speaker, press the key again.) To adjust the volume of the speaker when monitoring a conversation, press

or (the volume reverts to the lowest setting each time the handset is

replaced). Note that the speaker cannot be used for speaking; it is only for listening. To avoid feedback (a loud howling sound), be sure to turn off the speaker (press once again) before you replace the handset.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray Paper tray

extension

Handset Handset cord

Operation manual

Telephone line cord

Gears (2)

Imaging film (initial starter roll)

Points to keep in mind when setting up

If any are missing, contact your dealer or retailer.

Adapter (for Australia)

Adapter (for New Zealand)

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

Connections

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either

socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

Connecting the power cord

Plug the power cord into a 230 - 240 V, 50 Hz, earthed AC (3-prong) outlet.

1. Installation

♦ When disconnecting the fax, unplug the telephone line cord before

unplugging the power cord.

♦ Caution: The power outlet must be installed near the equipment and must

be easily accessible.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Connections

TEL.SET

TEL.LINE

Connecting the telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adapter into the telephone socket on the wall.

For Australia

For New Zealand

Setting the dial mode:

The fax machine is set for tone dialling. If you are on a pulse dial line, you must set the fax machine for pulse dialling. Press the keys on the operation panel as follows:

1 Press once and once.

FUNCTION

2 Press once and 3 times. 3 Press once. 4 Select the dial mode:

TONE: PULSE:

5 Press to exit.

Note: For all units installed in New Zealand, select "1" for tone dialling. The pulse setting "2" will not operate correctly and must not be used.

STOP

Display:

OPTION SETTING

DIAL MODE

1=TONE, 2=PULSE

The display briefly shows your selection, then:

PSEUDO RING

Comments:

♦ The fax machine is not designed for use on a line which has call waiting,

call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

♦ The fax machine is not compatible with digital telephone systems. ♦ If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Moving your fax and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

Connections

1. Installation

Attach the paper tray and paper tray extension

Attach the paper tray

Attach the paper tray extension

Insert horizontally and rotate up

Note: The paper tray extension has a top side and a bottom side. If you cannot insert the tabs into the holes, turn the support over.

Click!

Connections

TEL.LINE

TEL.SET

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the fax.

1 Remove the seal covering the TEL. SET

socket.

TEL.SET

TEL.LINE

2 Connect the extension phone line to

the TEL. SET socket.

Note: In New Zealand, not all standard telephones will respond to incoming

ringing when connected to the extension socket of the equipment.

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

♦ The initial starter roll of imaging film included with the machine can print

about 30 A4-size pages.

♦ When replacing the film, use a roll of SHARP FO-9CR imaging film. One

roll can print about 180 A4-size pages.

Important!

If the wrong type of film is loaded, printing will not be possible.

Near end of film detection:

At approximately 3 m from the end of the imaging film (approximately 10 pages can still be printed), “NEAR END OF FILM / REPLACE FILM” will appear in the display. This alerts you that you will soon need to replace the film. Correct operation of this function is only guaranteed when SHARP FO- 9CR imaging film is used.

1 Remove the paper from the paper tray

and open the operation panel (press

➊).

1. Installation

If you are loading the imaging film for the first time, go to Step 4.

2 Remove the used film and

empty spool.

3 Remove the two green gears from the

spools. DO NOT DISCARD THE TWO GREEN GEARS!

Loading the Imaging Film

4 Remove the new roll of imag ing film

from its packaging.

• Cut the band that holds the rolls

together.

5 Insert the green gears.

Make sure the gears fit into the slots in the ends of the rolls.

6 Insert the film into the print

compartment.

Thick roll to rear

Fit ends of rolls onto hubs

7 Rotate the front gear as shown until

the film is taut.

1 slot

2 slots

Ensure that both gears are properly seated by pushing down lightly on the gears.

8 Close the operation panel (press down

on both sides to make sure it clicks into place).

Loading Printing Paper

You can load up to 50 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray).

1 Fan the paper, and then tap the edge

against a flat surface to even the stack.

2 Insert the stack of paper into the tray,

PRINT SIDE DOWN.

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

• Be sure to load the paper so that printing takes place on the print side of

the paper. Printing on the reverse side may result in poor print quality.

• GENTLY LOAD THE PAPER IN THE PAPER TRAY.

• DO NOT FORCE THE PAPER DOWN INTO THE FEED SLOT.

The stack should not cover this line.

Correct

Incorrect

1. Installation

Note: Do not use paper that has already been printed on, or paper that is curled.

Note: If at any time the display shows the

alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

When you are finished, press .

START/MEMOR

ADD PAPER &

PRESS START KEY

Loading Printing Paper

Print contrast setting

Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT.

1 Press once and once.

FUNCTION

Display:

2 Press once and twice.

3 Press once.

4 Select the print contrast:

NORMAL: LIGHT:

5 Press to return to the date and time display.

STOP

OPTION SETTING

PRINT CONTRAST

1:NORMAL

The display briefly shows your selection, then:

COPY CUT-OFF

Entering Your Name and Fax Number

Before you begin sending faxes, enter your name and fax (telephone) number as explained below and set the date and time as explained on page 21.

STOP

Once you enter this information, it will automatically appear at the top of each fax page you send.

2 3

5 6

1. Installation

TART/MEMOR

1 Press once and 3 times.

FUNCTION

2 Press once.

3 Press once.

FUNCTION

Display:

ENTRY MODE

OWN NUMBER SET

ENTER FAX #

Entering Your Name and Fax Number

4 Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press . To enter a “+”, press .

• To clea r a mistake, press .

5 Press to enter the fax number in memory.

START/MEMOR

6 Enter your name by pressing number keys for each letter as shown in

the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

PACE =

A = B = C = D = E =

F =

G = H =

I = J =

K =

L =

M =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press .

♦ T o enter a low er case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

N = O = P = Q = R = S = T =

U = V = W = X =

Y = Z =

) (

7 Press

8 Press to return to the date and time display.

START/MEMOR

STOP

Display:

DATE&TIME SET

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

STOP

START/MEMOR

1 Press once and 3 times.

FUNCTION

Display:

2 3

5 6

ENTRY MODE

1. Installation

2 Press once and once.

3 Press once.

The currently set da t e appears (example):

DATE&TIME SET

DATE 15-02-2003

4 Enter a two-digit number for the day (“01” to “31”).

Example: the 5

0 5

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

DATE 05-02-2003

Setting the Date and Time

5 Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.).

Example: January

0 1

6 Enter the year (four digits).

Example: 2003

0 0

DATE 05-01-2003

The currently set time appears (example):

TIME 12:19

7 Enter a two-digit number for the hour (“00” to “23”) and a two-digit

number for the minute (“00” to “59”).

Example: 9:25

8 Press to start the clock.

9 Press to return to the date and time display.

START/MEMOR

STOP

0 9

05-JAN 09:25

ANTI JUNK #

Setting the Reception Mode

Your fax has four modes for receiving incoming faxes: FAX mode:

Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL mode: This mode is the most convenient for receiving phone calls. F ax es can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the f ax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically.

A.M. mode: Select this mode when you go out and want the built-in answering machine to answer all calls. Voice messages will be recorded, and fax messages will be received automatically.

Setting the reception mode

1. Installation

Press until the arrow in the display points to the desired mode.

RECEPTION

MODE

RECEPTION

MODE

2 3

5 6

Setting the Reception Mode

TEL

01-JAN 10:30

ECEPTION

MODE

01-JAN 10:30

For more information on receiving faxes in FAX and TEL modes, see Chapter 4, Receiving F axes. For more inf ormation on using A.M. mode, see Chapter 2, Using the Answering Machine.

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

A.M

Volume Adjustment

You can adjust the volume of the speaker and ringer using the up and down arrow keys.

2 3

5 6

Speaker

1 Press .

1. Installation

2 Press or until the display shows the desired volume level.

• Press again to turn off the speaker.

Volume Adjustment

Ringer

1 Press or .

(Make sure has not been pressed and a document is not loaded in the

feeder.)

• The ringer will ring once at the selected

level, then the date and time will reappear in the display.

Display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

2 If you selected RINGER: OFF OK ?,

START/MEMOR

press .

Note: When the reception mode is set to TEL, the ringer will still ring at LOW

if turned off.

2. Using the Answering Machine

The built-in answering machine allows you to receive both voice messages and faxes while you are out.

T o use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to A.M.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record a message.

Example:

“Hello. You've reached ______ . No one is available to take y our call right now . Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.”

Machine

2. Answering

1 Press once and once.

REC/

MEMO

2 Press once.

• (If you have already recorded a

message, you can press to listen to the message.)

PLAY/ HOLD

3 Lift the handset.

Display:

OGM1(GENERAL)

LIFT HANDSET OR

PLAY: PLAYBACK

Operating the Answering Machine

4 Press and speak into the handset to record a message.

START/MEMOR

• The outgoing message can be up to 60 seconds long. While recording, the

display will show the time left to record.

5 When finished, replace the handset or press .

STOP

To listen to the outgoing message

To listen to the outgoing message, follow Steps 1 and 2 of the above procedure and then press . Note that the general outgoing message

PLAY/ HOLD

cannot be erased. If you need to change it, simply repeat the recording procedure.

Note: If an extension phone is connected to the machine, an outgoing message cannot be recorded, played, or deleted while the extension phone is being used.

Operating the Answering Machine

Activating the answering machine

To turn on the answering machine so that callers can leave messages, press

RECEPTION

until the arrow in the display points to A.M.

MODE

ECEPTION

MODE

TEL

TEL/FAX

A.M

♦ The outgoing message will play (you can stop playback by pressing

STOP

♦ It will not be possible to set the reception mode to A.M. if an outgoing

message has not been recorded.

+ 73 hidden pages