SHARP FO-885 User Manual

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香港電器安全規格

（國際電工委員會規格適合）

MODEL

型號

FO-885

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

傳真機

使用手冊

1. 安裝

2. 使用答話機

3. 發送文件

4. 接收文件

5. 影印

6. 打電話

7. 特殊功能

8. 可選設定

9. 打印報告和一覽表

10.保養

11.故障檢修

Introduction

Welcome , and t hank y ou f or choosing a Sha rp f ac si mil e! The features and specifications of your new Sharp fax are shown below.

Automatic dialling Rapid Key Dialling: 8 numbers

Speed Dialling: 80 numbers

Imaging film Initial starter film (included with fax

machine):

10 m roll (approx. 30 A4 pages)

Replacement film:

FO-3CR 30 m roll (two rolls in package, one roll yields approx. 95 A4 pages)

Automatic document feeder

Memory size*: 512 KB (approx. 30 pages with no voice

Modem speed 14400 bps with automatic fallback to lower

Transmission time* Approx. 6 seconds (only when ECM is on)

Reception modes FAX, TEL, TEL/FAX, A.M.

Resolution Horizontal:

*Based on ITU-T Test Chart #1 at standard resolution, excluding time for

protocol signals (i.e., ITU-T phase C time only).

10 sheets max.

messages recorded and ECM turned off, or 24 minutes of voice messages (including OGMs) with no documents in memory)

speeds.

8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine/Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Display 16-digit LCD display

Recording system Thermal transfer recording

Halftone (greyscale) 64 levels

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode

Compression scheme MH, MR, MMR

Scanning method Sheet-feeder CIS (Contact Image Sensor)

Effective printing width 204 mm max.

Input document size Automatic feeding:

Width: 148 to 210 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 210 mm Length: 140 to 600 mm

Effective scanning width 210 mm max.

Contrast control Automatic/Dark selectable

Copy function Single/Multi-copy/Sort-copy (99 copies/page)

Telephone function Standard (Cannot be used for incoming/

outgoing if power fails)

Power requirements 220-240 V AC, 50-60 Hz

Operating temperature 5 to 35°C

Humidity Maximum: 85 %

Power consumption Stand-by: 2.6 W

Maximum: 115 W

Dimensions Width: 343 mm

Depth: 256 mm Height: 182 mm

Wei g h t Approx. 3.5 kg

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 220-240 V, 50-60 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet may damage the machine.

• Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

• Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power lead.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Never install telephone wiring during a lightning storm.

• Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The socket-outlet must be installed near the equipment and must be easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine on a telephone line using any of these services, you may experience errors during transmission and reception of facsimile messages.

• This facsimile machine is not compatible with digital telephone systems.

Table of Contents

Introduction 1

Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 5

1. Installation 7

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 24

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

2. Using the Answering Machine 34

Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 41

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

3. Sending Documents 58

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Resolution and Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 66

4. Receiving Documents 75

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Table of Contents

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

5. Making Copies 83

6. Making Telephone Calls 86

7. Special Functions 89

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Duplex Ringing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Broadcasting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . 102

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . 104

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 106

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

8. Option Settings 111

9. Printing Reports and Lists 118

10. Maintenance 122

11. Troubleshooting 126

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

QUICK REFERENCE GUIDE 136

Index 138

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Original document support

Handset

1. Installation

If any are missing, contact y our dealer or retailer.

Paper tray extension

Rapid key labels

Handset lead

Gears (4)

Imaging film (initial starter roll)

Operation manual

Telephone line cord

Imaging film cartridge

A Look at the Operation Panel

SPEED DIAL key

GHI

PQRS

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

ABC

JKL

TUV

8 0

FACE DOWN

(MAX 10 SHEETS)

REPEAT REC/MEMO PLAY/SKIP

DELETE

0201

14 16

5 6

TEL FAX

A.M.TEL/FAX

08/POLL07060504

Press this key to dial a 2-digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialled.

REPEAT key

Press this key to repeat playback of a message.

RECEPTION

MODE

RESOLUTION

STOP

DOWN UP

FUNCTION

COPY/HELP

START/MEMORY

VOLUME

Display

This displays messages and prompts during operation and programming.

PLAY/SKIP key

Press this key to play recorded messages. During playback, press it to skip forward to the next message.

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

A Look at the Operation Panel

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a document.

VOLUME key

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures.

HOLD/SEARCH key

Press this key to search for an automatic dialling number, or, during a phone conversation, press this key to put the other party on hold.

1. Installation

SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

REC/MEMO key

Press this key to record a phone conversation or a message.

Rapid Dial keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

DELETE key

Press this key to erase recorded messages.

A Look at the Operation Panel

STOP key

Press this key to cancel operations before they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

Connections

Points to keep in mind when setting up

Do not place the mach ine in direct sunlight.

Do not place the machine near heaters or air cond it io ne rs.

1. Installation

Keep dust away from the machine.

Kee p the area around the machine clea r.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Connections

Handset

Connect the handset as shown and place it on the handset rest.

The ends of the handset lead are identical, so they will go into either

♦

socket.

Make sure the ha ndset cord goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Power lead

Plug the power lead into a 220-240 V, 50-60 Hz, earthed (3-prong) AC outlet.

Caution!

Do not plug the power lead into any other kind of outlet. This will damage the machine and is not covered under the warranty.

Connections

1. Installation

The machine does not ha ve a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Connections

Telephone line cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

Be sure to insert the telephone line cord into the

TEL. LINE

Do not

inser t it into the

TEL. SET

socket .

socket.

Comments:

Your fax is set for tone dialling. If you are on a pulse only dial line,

♦

you must set the fax for pulse dialling by changing Option Setting 9. This procedure is described in Chapter 8, Option Settings.

If you intend to use a computer fax modem on the same phone line,

♦

you must reset Option Setting 12 (Fax Signal Receive) to NO in order to prevent transmission and reception errors. This procedure is described in Chapter 8, Option Settings.

Trays

Attach the paper tray extension.

Pull the paper release plate forward. Insert the paper tray extension

♦

horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

Connections

1. Installation

Attach the original document support.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Connections

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the fax.

Remove the seal covering the TEL. SET socket.

Connect the extension phone line to the TEL. SET socket.

TEL. SET

TEL. LINE

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film in cluded with your fax can print about 30 A4 pages.

Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.

Open the operation panel by grasping the finger hold and pulling up.

When replacing t he film, us e a roll of Sharp FO-3CR imaging film. One roll can print about 95 A4 pages.

1. Installation

Pull the green release on the right side of the machine forward, and open the print compartment cover.

Loading the Imaging Film

If you are installing the imaging film for the first time, go to Step 6.

Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over.

Remove the used film from the cartridge.

Remove the four green gears from the used film.

DO NOT DISCARD THE FOUR GREEN GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

Do not yet remove the band that holds the rolls together.

•

Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end

of the spool.

Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

If needed, pull the spools apart slightly to allow the gears to fit (the

•

band will stretch).

Slot

Protrusion

1. Installation

Large gear

Loading the Imaging Film

Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the

other end of the spool into its holder.

Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.

Turn the cartridge over, grasp the handle, and insert the cartridge into the print compartment.

Loading the Imaging Film

Rotate the large gear toward you until the film is taut.

Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel.

Click!

Load paper in the paper tray and then press the following keys to initialize the film.

1. Installation

Note: Paper must be loaded before the film can be initialized. To load paper, see the following section, Loading Printing Paper.

Display shows:

FUNCTION

INITIALIZE FILM

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

Use the following imaging film, which is available from your dealer or retailer:

Sharp FO-3CR Imaging Film

START/MEMORY

Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number of sheets is:

60 for paper from 60 to 75 g/m

♦

50 for paper from 75 to 90 g/m

♦

Fan the paper, and then tap the edge against a flat surface to even the stack.

Pull the paper release plate toward you.

Insert the stack of paper into the tray, print side down.

If paper remains in the tray, take it out and combine it into a single

•

stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the paper. Printing on the rev erse side will result in poor print quality.

side of the

Loading Printing Paper

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

Note: If the display shows the following alternating messages when making a copy or receiving a fax, check the paper tray. If the tray is empty, add paper and then press the START/MEMORY key. If there is paper, make sure it is inserted correctly and then press the START/ MEMORY key.

1. Installation

SET PAPER &

Your fax has been set at the factory to print at normal contrast.

PRESS START KEY

Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

FUNCTION

The display will show:

Press 1 to select NORMAL or 2 to select LIGHT.

The display will show:

Press the STOP key to return to the date and time display.

PRINT CONTRAST

NORMAL LIGHT

1 2

COPY CUT-OFF

STOP

Entering Your Name and Fax Number

Befo re you c an begin usin g your fax, you need to enter your name and the telephone number of your fax. You also nee d to set the date and time.

3 key

213

5 6

8 0

# key

Once you enter this information, it will automatically appear at the top of each fax page you send.

FUNCTION key

START/MEMORY key

STOP key

Note: The imaging film and printing paper must be loaded before your name and fax number can be entered.

Press these keys:

FUNCTION

The display will show:

Press the # key twice:

The display will show:

ENTRY MODE

OWN NUMBER SET

Entering Your Name and Fax Number

Press the START/MEMORY key.

START/MEMORY

The display will show:

Enter your fax number by pressing the number keys. Up to 20 digits can

ENTER FAX #

be entered.

To insert a space between digits, press the # key. To insert a "+", press

•

the * key.

• If you make a mistake, press the HOLD/SEARCH key to move the

cursor back to the mistake and then enter the correct number. The new number will replace the old number.

Example:

Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

Press the START/MEMORY key to enter the fax number in memory.

3142

1. Installation

START/MEMORY

The display will show:

Enter your name by pressing the number keys as shown in the following

ENTER YOUR NAME

chart. Up to 24 characters can be entered.

♦ To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 77777 444 22 7777 77

SPEAKER

Entering Your Name and Fax Number

SPACE =

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

T = U =

V =

W =

X =

Y =

Z =

SPEAKER

move

HOLD/

Press this k ey to delete the letter highlighted by the cursor. Press this k ey to change case. Press this k ey to move the cursor to the left. Press this k ey to move the cursor to the right.

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()*+,-:;<=>?@[ ¥]^_'{|}

Press the START/MEMORY key to save your name in memory.

The display will show:

Press the STOP key to return to the date and time display.

→←

START/MEMORY

SECURITY SELECT

STOP

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you fax.

3 key

213

5 6

key

STOP key

Note: The imaging film and printing paper must be loaded before the date and time can be set.

FUNCTION key

START/ MEMORY key

1. Installation

Press these keys:

The display will show:

Press the * key three times.

The display will show:

FUNCTION

ENTRY MODE

DATE & TIME SET

Setting the Date and Time

Press the START/MEMORY key.

START/MEMORY

• The currently set date will appear in the display.

Enter a two-digit number for the day ("01" to "31").

• To correct a mistake, press the SPEED DIAL key to move the cursor

back to the mistake, and then enter the correct number.

Example: the 5th

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

Example: Ja nuary

Enter the year (four digits).

Example: 2001

Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

Example: 9:25

0 5

02 0

90 52

Setting the Date and Time

Press the START/MEMORY key to start the clock.

START/MEMORY

The display will show:

Press the STOP key to return to the date and time display.

STO RE JUNK #

STOP

1. Installation

Selecting the Reception Mode

Your fax machine has four modes for receiving incoming calls and faxes:

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

A.M. mode: Select this mode when you are out and want the built-in answering machine to answer all calls. Voice messages will be recorded, and fax messages will be received automatically.

Selecting the Reception Mode

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

TEL

01 FEB 10:30

TEL/FAX

RECEPTION

MODE

01 FEB 10:30

TEL

TEL/FAX

1. Installation

FAX

A.M.

FAX

A.M.

FAX

TEL

01 FEB 10:30

A.M.TEL/FAX

FAX

TEL

01 FEB 10:30

TEL/FAX

A.M.

For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 4, Receiving Documents. For more information on using A.M. mode, see Chapter 2, Using the Answering Machine.

Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and

DOWN

keys.

213

5 6

8 0

SPEAKER

Speaker

Press the SPEAKER key.

Press the UP or DOWN key.

When the display shows the desired volume level, press the SPEAKER

key to turn off the speaker.

key

DOWN

key

DOWN

key

SPEAKER

Ringer

Volume Adjustment

1. Installation

Press the UP or DOWN key. (Make

Display:

sure the SPEAKER key has not been pressed.)

DOWN

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

♦ The ringer will ring once at the

selected level, then the date and time will reappear in the display.

If you selected RINGER:OFF OK ?,

RINGER: OFF OK?

press the START/MEMORY key.

START/MEMORY

Note: When the reception mode is set to TEL, the ringer will still ring at Low if turned off.

2. Using the Answering Machine

The FO-885's built-in answering machine allows you to receive both voice messages and fax transmissions while you are out.

To use the answering machine, recor d an outgoing message an d then set the reception mode to A.M. when you go out.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax.

Example:

"Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Press these keys:

The display will show:

Press the # key.

The display will show:

FUNCTION

A.M. SETTINGS

OGM RECORDING

Press the START/MEMORY key.

Press 1 to select GENERAL. (If you are recording a message for the

Transfer function explained later in this chapter, press 2 for TRANSFER.)

Pick up the handset, press the START/MEMORY key, and speak

into the handset.

• The outgoing message can be up to

60 seconds long. The outgoing message for the Transfer function can be up to 15 seconds long.

• While recording, the display will

show the time remaining to record.

Recording an Outgoing Message

START/MEMORY

GENERAL TRANSFER

START/MEMORY

Machine

2. Answering

When finished, replace the handset.

Press the STOP key twice to return to the date and time display.

STOP

Recording an Outgoing Message

To listen to the outgoing message

To listen to or erase an outgoing message, follow Steps 1 through 4 of the above procedure to select the message, and then press the PLAY/SKIP key to listen to it, or the DELETE key to erase it. To return to the date and time display, press the STOP key twice. Note that the general outgoing message cannot be erased. If you need to change it, simply repeat the recording procedure.

Note: If an extension phone is connected to the FO-885, an outgoing message cannot be recorded, played, or deleted while the extension phone is being used.

Operating the Answering Machine

Activating the answering machine

Activate the answering machine before you go out as follows:

Press the RECEPTION MODE key until the arrow in the display points to

RECEPTION

MODE

A.M..

• The outgoing message will play

(you can stop playback by pressing the STOP key).

FAX

TEL

• It will not be possible to set the

reception mode to A.M. if a general outgoing message has not been

TEL/FAX

A.M.

recorded.

When the reception mode is set to A.M., the FO-885 will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For more information, see Toll Saver in Remote Operations in this chapter.)

Note: If the memory is full from messages previously recorded, MEMORY IS FULL will appear in the display. To set the reception mode to A.M., you must first erase some or all of the stored messages.

Note: In A.M. mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

Machine

2. Answering

Operating the Answering Machine

Listening to received messages

When you return, the display will show the number of messages recorded. Listen to the messages as follows:

Press the PLAY/SKIP key.

• If you only want to listen to new

messages (messages not previously listened to), continue to hold the PLAY/SKIP key down for at least two seconds.

The messages will play.

• As each message plays, the date

and time of recording will appear briefly in the display. If no messages were received, NO MESSAGES will appear.

• To listen to a message a second

time, press the REPEAT key before playback of that message ends.

• To move back to the previous

message, press the REPEAT key within 3 seconds of the beginning of the current message.

PLAY/SKIP

REPEAT

• To skip forward to the next

PLAY/SKIP

message, press the PLAY/SKIP key.

Note: Playback will stop if you receive a call, lift the handset, or press the STOP key.

Operating the Answering Machine

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

• Erasing all messages: To erase all

messages, press and hold down the

DELETE

DELETE key for at least 2 seconds.

• Erasing a single message: To

erase only a single message, press the DELETE key while the message is being played.

Using the REC/MEMO key

You can use the REC/MEMO key to record telephone conversations and messages for other users of the FO-885. These will be played back together with any incoming messages when the PLAY/SKIP key is pressed.

• Recording messages: To record a

message, press the REC/MEMO

REC/MEMO

key for at least 1 second, and then pick up the handset, press the START/MEMORY key, and speak into the handset. When you have finished speaking, replace the handset or press the STOP key.

Machine

2. Answering

• Recording phone conversations:

To record a phone conversation, hold down the REC/MEMO key during the conversation you want to record. When you are finished, release the key.

Operating the Answering Machine

Date and time of IC Ms

You can check the date and time of your received messages by pressing the panel keys as shown below.

♦ The dates and times are also shown in the Message List, which can

be printed out as described in Chapter 9.

Press these keys:

The display will show:

Press these keys:

The display will show:

Press the START/MEMORY key. The number of messages recorded

will appear in the display.

Press # or * one or more times to show the date and time of each of the

messages.

• The message number will appear

first, and then the date and time several seconds later.

A.M. SETTINGS

ICM CONFIRMATION

FUNCTION

START/MEMORY

Press the STOP key.

Note: The recorded dates and times are cleared each time you erase the

messages.

STOP

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

Machine

2. Answering

Press these keys:

The display will show:

Press these keys:

The display will show:

Press a numeric key to select the desired ICM recording time:

• 1: 15 seconds

• 2: 30 seconds

• 3: 60 seconds

• 4: 4 minutes

1 2

3 4

FUNCTION

A.M. SETTINGS

ICM RECORD TIME

Press the STOP key.

STOP

Optional Answering Machine Settings

Fax reception on A.M. failure

If the memory for recording incoming messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON A.M. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

♦ Automatic fax reception NO: The FO-885 will answer after 20

rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the FO-885 from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations in this chapter).

♦ Automatic fax reception YES: The reception mode will switch to

FAX mode, allowing the FO-885 to continue to receive faxes automatically without broadcasting an OGM on answering. With this setting, you can still use the remote commands to listen to your messages and erase the message memory (see Remote Operations in this chapter).

Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows:

Press these keys:

The display will show:

Press these keys:

The display will show:

Press 1 to turn automatic fax reception on, or 2 to turn it off.

Press the STOP key.

FUNCTION

A.M. SETTINGS

ON A.M. FAILURE

STOP

Optional Answering Machine Settings

OGM only mode

If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialling.)

Press these keys:

FUNCTION

Machine

2. Answering

The display will show:

Press 1 to turn on OGM only mode, or 2 to turn it off.

Press the STOP key.

OGM ONLY MODE

1 2

STOP

Transfer Function

The Transfer function is used to make the you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.

When you answer the telephone, you will hear your recorded message telling you that the call is a transfer call. Enter "#", your remote code number, and "#". The answering machine will then play back your messages. You can also perform any of the remote operations described in the previous section.

Note: When you hang up after a transfer call, the FO-885 will not immediately resume normal operation. If you want the FO-885 to accept calls immediately after a transfer call, enter "*" twice before hanging up (if you want to hang up during message playback, first enter "0" and " #" to stop playback, then enter "*" twice).

Programming the transfer number

To use the Transfer function, you must first give the number to call (the transfer number). This is done by pressing the panel keys as follows:

Press these keys:

FO-885

FUNCTION

automatically call

FO-885

the

The display will show:

Press these keys:

The display will show:

A.M. SETTINGS

TRANSFER # ENTRY

Press the START/MEMORY key.

Enter a transfer number (max. of 32 digits including pauses) by pressing

the number keys.

• To insert a pause between any two

digits of the number, press the REDIAL key.

START/MEMORY

Transfer Function

(Example)

31 25

Machine

2. Answering

Press the START/MEMORY key and then the STOP key.

START/MEMORY

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps described in Recording an Outgoing Message in this chapter. The following is an example:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now."

STOP

Transfer Function

Turning the Transfer function on and off

Press these keys:

The display will show:

Press these keys:

The display will show:

Press 1 to turn the Transfer function on, or 2 to turn it off.

Press the STOP key.

A.M. SETTINGS

TRANSFER FUNC

FUNCTION

1 2

STOP

Override Ringing

This function allows selected callers using a tone dial telephone to override the answering machine's outgoing message and cause the FO-885 to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.

Programming the override code

To override the answering machine, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you want to change it, press the panel keys as shown below.

Important!

♦ Make sure the override code is different from the remote code used

for remote operations.

Machine

2. Answering

Press these keys:

The display will show:

Press these keys:

The display will show:

Enter a 3-digit code number by pressing the number keys.

Press the START/MEMORY k e y and then the STOP key.

A.M. SETTINGS

OVERRIDE CODE

FUNCTION

45 5

(Example)

STOP

START/MEMORY

Override Ringing

Overriding the answering machine

Your callers should follow the steps below to override the answering machine.

Your caller calls the FO-885 from a tone dial telephone. When the

outgoing message begins, they should press the "#" key on their telephone.

• The caller will hear a short beep,

and the outgoing message will stop.

The caller should enter the override code and "#" by pressing the

appropriate keys on their telephone.

• If an incorrect code is entered, the

caller will hear four beeps. He or she must re-enter the correct code within 10 seconds or the line will be disconnected.

45 5

(Example)

The FO-885 will make a special ringing sound. Pick up the handset to

answer the call. (Note that an extension telephone connected to the same line will not ring.)

• If you do not answer within 30

seconds, the outgoing message will play again and the caller can then leave a message.

Remote Operations

You can call the FO-885 from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

To perform remote operations, you must first program a remote code number. This number is used to prevent unauthorised people from listening to your messages or changing the settings of your machine.

The remote code number has been set to "001" at the factory. If you want to change it, press the panel keys as shown below.

Press these keys:

The display will show:

Press these keys:

The display will show:

Enter a 3-digit number by pressing the number keys.

A.M. SETTINGS

REMOTE CODE

FUNCTION

2 2 2

Machine

2. Answering

(Example)

Press the START/MEMORY k ey and then the STOP key.

STOP

START/MEMORY

Remote Operations

Toll Saver

When you call the FO-885 to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the FO-885 will answer after the number of rings set with Option Setting 2 (see Chapter 8), the ring setting for FAX reception mode.

Press these keys:

The display will show:

Press these keys:

The display will show:

Press 1 to turn Toll Saver on, or 2 to turn it off.

Press the STOP key.

A.M. SETTINGS

TOLL SAVER

FUNCTION

1 2

STOP

Remote Operations

Retrieving your messages

Note: You can also access the FO-885 for remote operation when the reception mode is set to FAX or TEL/FAX. In this case, call the FO-885, press the "#" key immediately after it answers, or during pseudo ringing in TEL/FAX mode (before you hear the fax tone in either case), and then continue from Step 2 below.

Call the FO-885 from a touch-tone telephone. When your outgoing

message begins, press the "#" key on the telephone.

• You will hear a short beep, and the

outgoing message will stop.

Enter your remote code number and then # by pressing the keys on the

telephone.

• You will hear a series of beeps

equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

2 2 2

Machine

2. Answering

(Example)

• If no messages have been received,

you will hear a short beep. You can either hang up, or perform any of the operations described in the following section Other remote operations.

Remote Operations

While the messages are playing, you can do any of the following:

• Repeat: To listen to a message a

second time, press "2" and "#" on the telephone before that message ends. To move back to the previous message, press "2" and "#" within the first 3 seconds of the current message.

• Skip forward: To skip forward to

the next message, press "5" and "#" on the telephone.

• Stop: To stop playback, press "0"

and "#" on the telephone. After this, you can enter any of the commands described in the following section, "Other remote operations".

• Play new messages: To listen to

only your new messages, first stop playback by pressing "0" and "#", and then press "6" and "#".

• Erase a message: To erase the

message you are currently listening to, press "3" and "#" before it ends.

When you have finished listening to your messages, you can do any of the

following:

• Erase all messages: To erase all of

your messages, press "3", "3", and "#".

0 6

• Repeat playback: To listen to your

messages again, press "7" and "#".

• Perform other operations: You

can enter any of the commands described in the following section, Other remote operations.

• Hang up: If you do not erase your

messages first, they will be saved and any new messages will be recorded after them. If you want the FO-885 to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly when the Transfer function is used, the FO-885 may not accept new calls for one or two minutes after you hang up unless you first press "*" twice).

Remote Operations

Machine

2. Answering

Comments:

♦ When a remote command is accepted by the machine, you will hear

one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.

♦ When entering a command, do not pause longer than 10 seconds

between each digit. If you do, a 4-beep error signal will be issued and the digits entered up to that point will be disregarded. In this case, re-enter the command from the beginning.

♦ If you make two errors (causing two 4-beep signals to be issued)

while entering your remote code number, the line will be disconnected. This prevents unauthorized people from attempting to guess your remote code number.

♦ If you pause for longer than 10 seconds before entering a command,

you will be disconnected.

Remote Operations

Other remote operations

After listening to your messages, you can do any of the operations described below by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0" and "#", and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

• A.M. mode: "8", "1", and "#".

• FAX mode: "8", "2", and "#".

• TEL mode: "8", "3", and "#".

Caution: In TEL mode, you will not be able to further change the reception mode.

• TEL/FAX mode: "8", "4", and "#".

Recording a new outgoing message

Press "4" and "*" on the telephone.

(Example)

When you hear a short beep, speak into the telephone to record the new

message.

• The message can be up to 15

seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer function on or off

Remote Operations

Machine

2. Answering

To turn Transfer on: Press "9", "1", and "#" on the telephone.

To turn Transfer off: Press "9", "2", and "#" on the telephone.

Changing the transfer telephone number

Press "9", "0", and "#" on the telephone.

After you hear a short beep, enter the new telephone number. When

finished, press "#".

• To insert a pause between any two

digits of the number, press "*".

(Example)

9 0

6 314 1 4

(Example)

Remote Operations

Recording a new transfer message

Press "9", "3", and "#" on the telephone.

When you hear a short beep, speak into the telephone to record the new

message.

• The time for the transfer message is

fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Recording a "Memo"

9 3

You can record a "memo" for yourself or other users of the FO-885. The memo will be played back when incoming messages are listened to.

Press "*" and "#" on the telephone.

When you hear a short beep, speak into the telephone to record the

memo.

When you are finished, press "0" and "#".

• If the FO-885 detects a certain

period of silence, it will stop recording automatically.

OGM only mode

Remote Operations

To turn on OGM only mode, press "1", "1", and "#". (Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received).

To turn off OGM only mode, press "1", "2", and "#".

Machine

2. Answering

1 2

3. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

210 mm

Minimum size

148 mm

Maximum size

140 mm

600 mm

Minimum weight

52 g/m²

Loading several pages at once:

Minimum

148 mm

size

Minimum weight

52 g/m²

140 mm

Maximum weight

157 g/m²

210 mm

Maximum size

297 mm

Maximum weight

80 g/m²

Transmittable Documents

Note: Letters or graphics on the edges of a document will not be scanned.

5 mm

Letters in the shaded area will not be scanned.

4 mm

5 mm

4 mm

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue

ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

3. Sending

Documents

♦ All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the

minimum size, carbon backed, or easily smudged should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 10 pages, place the additional

pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause doublefeeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent doublefeeding.

Adjust the document guides to the width of your document.

Place the document face down and push it gently into the document

feeder. The top edge of the document should enter the machine first.

• The feeder will draw the leading

edge of the document into the machine. The display will show:

READY TO SEND

Adjust the resolution and/or contrast setting (if desired) as explained in the

section Resolution and Contrast, then dial the receiving machine as explained in Sending a Fax by Normal Dialling.

RESOLUTION

Loading the Document

Removing a document from the feeder

If you need to remove a document from the f eeder, open the operation panel.

Important!

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel by grasping the finger hold and pulling up.

3. Sending

Documents

Remove the document.

Close the operation panel, making sure it clicks into place.

Click!

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The defa ult resolution setting is STANDAR D and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.

You must adjust the settings each time y ou don't want to use the default settings.

Resolution settings

STANDARD Use STANDARD for ordinary documents.

This setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small

letters or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of grey.

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

Load the document(s).

• The document must be loaded

before the resolution and contrast can be adjusted.

Resolution and Contrast

Press the RESOLUTION key one or more times until the desired

resolution and contrast settings appear in the display.

• The first time you move through

the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

RESOLUTION

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUT O

STANDARD :DARK

FINE :DARK

3. Sending

Documents

SUPER FINE :DARK

HALF TONE :DARK

Note: In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn't, your machine will automatically step down to the next best available setting.

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset

before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the

other fax machine is responding.

Load the document(s).

The display will show:

READY TO SEND

• Set the resolution and/or contrast if

desired.

Pick up the handset or press the SPEAKER key. Listen for the dial

tone.

Dial the number of the receiving machine by pressing the numeric

keys.

RESOLUTION

GHI

PQRS

ABC

JKL

TUV

SPEAKER

2 5

DEF

MNO

WXYZ

Wait for the connection. Depending on the setting of the receiving

machine, you will either hear a facsimile reception tone or the other person will answer.

• If the other party answers, (lift the

handset if the SPEAKER key was pressed) ask them to press their START key. This causes the receiving machine to issue a reception tone.

When you hear the reception tone, press the START/MEMORY key.

Replace the handset if you used it.

• When transmission is completed,

the fax will beep once.

Sending a Fax by Normal Dialling

Beep

START/MEMORY

3. Sending

Documents

Using the REDIAL key

You can press the REDIAL key to redial the last number dialled. To send a document, proceed from Step 4 of Normal Dialling. Note that the speaker will be automatically activated when you press the

REDIAL key.

Facsimile reception tone: This is a pronounced, high-pitched tone

that the receiving machine sends to the transmitting machine to indicate that it is ready to receive.

Sending a Fax by Automatic Dialling

You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number.

♦ To use Automatic Dialling, you must first store the full fax or

telephone number in your fax machine.

♦ When you store a fax or telephone number, you select a two-digit

Speed Dial number for it. 88 Speed Dial numbers are available.

Speed Dial numbe rs 01 through 08 are for Rapid Key (one-touch) Dialling.

Speed Dial numbers 09 through 88 are for dialling with the

SPEED DIAL

Attach the strip of Rapid Key labels above the Rapid Keys.

key.

SPEED DIAL key

213

5 6

8 0

Rapid Keys

SPEED

DIAL

1 1

When you store a number in a Rapid Ke y, write the name of the party on the label.

START/MEMORY

Sending a Fax by Automatic Dialling

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

FUNCTION

The display will show:

Press 1 to select SET.

FAX/ TE L # MO D E

The display will show:

Enter a two-digit Speed Dial number by pressing the number keys (01 to 08 for Rapid Key Dialling, 09 to 88 for Speed Dialling).

Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses). (Note: A space cannot be entered.)

♦ Press the SPEED DIAL key to clear a mistake. ♦ If a pause is required between any of the digits to access a special

service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

FAX/TEL # SET

ENTER SPEED #

0 1

(Example)

3. Sending

Documents

Press the START/MEMORY key.

START/MEMORY

Sending a Fax by Automatic Dialling

Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered.

♦ If you don't want to enter a name, skip this step. ♦ To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 77777 444 22 7777 77

SPEAKER

SPACE =

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

Return to Step 3 to store another number, or press STOP to exit. If the

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T = U =

V =

W =

X =

Y =

Z =

move

START/MEMORY

SPEAKER

HOLD/

number will be used for Rapid Key Dialling, you can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

Storing area codes and access codes

You can also store an area code or access code in a Rapid Key or Speed Dial number. To use this number to dial, see Chain Dialling in Chapter 6, Making Telephone Calls.

Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialling.

Clearing numbers

Sending a Fax by Automatic Dialling

Press these keys:

FUNCTION

The display will show:

Press 2 to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the number keys.

Press the START/MEMORY key.

Return to Step 3 to clear another number, or press STOP to exit.

FAX/TEL # MODE

0 1

START/MEMORY

STOP

Step 3 or

(Example)

3. Sending

Documents

Making changes

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (Steps 4 and 6, respectively).

♦ A lithium battery keeps automatic dialling numbers in memory

The machine uses a lithium battery to keep automatic dialling numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Sending a Fax by Automatic Dialling

Rapid Key Dialling

If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

The display will show:

READY TO SEND

• Set the resolution and/or contrast if

desired.

Press the Rapid Key corresponding to the desired Speed Dial number.

• The name of the receiving party

will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

• The document will be

automatically transmitted once the connection is made.

RESOLUTION

01 02 03

04 05 06

Example:

To dial Speed Dial number 01, press Rapid Key 01.

08/

POLL

Sending a Fax by Automatic Dialling

Speed Dialling

Speed Dialling can be used to dial any number that has been stored for Automatic Dialling.

Load the document(s).

The display will show:

READY TO SEND

• Set the resolution and/or contrast if

RESOLUTION

desired.

Press the SPEED DIAL key and then enter the two digits of the Speed Dial

SPEED

DIAL

number by pressing the number keys.

• To enter numbers 1 through 9, first

enter 0 and then the number.

0 9

(Example)

3. Sending

Documents

Check the display. If the name or number shown is correct, press the

START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

START/MEMORY

Sending a Fax by Automatic Dialling

Direct Keypad Dialling

You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing.

Load the document(s).

The display will show:

READY TO SEND

RESOLUTION

• Set the resolution and/or contrast if

desired.

Enter the number of the receiving machine by pressing the numeric

keys.

• If a pause is required between any

of the digits to access a special

GHI

PQRS

ABC

DEF

JKL

MNO

4 7

TUV

WXYZ

service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is

correct, press the START/MEMORY key.

• If it is not correct, press the STOP

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

START/MEMORY

Sending a Fax by Automatic Dialling

Using the HOLD/SEARCH key

If you don't remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/MEMORY key.

Load the document(s).

The display will show:

READY TO SEND

3. Sending

Documents

• Set the resolution and/or contrast if

desired.

Press the HOLD/SEARCH key and then the 1 key.

Enter the first letter of the stored name by pressing the appropriate

number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press 1.

• If you don't remember the first

letter, go to Step 4 (you will scroll through the list from the beginning).

• If a name wasn't stored for the

number, press 0. This will cause numbers, not names, to appear when you scroll.

HOLD/

GHI

PQRS

RESOLUTION

ABC

JKL

TUV

DEF

MNO

WXYZ

Sending a Fax by Automatic Dialling

Press the # key or the * key to scroll through the names (numbers if you

pressed 0). Stop when the desired name appears in the display.

• If no names have been stored that

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key. The document will be automatically

transmitted once the connection is made.

START/MEMORY

Automatic redi alling

If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the machine will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 5 minutes.

♦ To stop automatic redialling, press the STOP key. ♦ If desired, you can change the number of times the machine redials

with Option Setting 5, and the interval at which redialling takes place with Option Setting 4. See Chapter 8, Option Settings.

4. Receiving Documents

Using TEL/FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/F AX.

RECEPTION

MODE

TEL

FAX

TEL/FAX

A.M.

When the reception mode is set to TEL/FAX, your fax automatically answers all calls on two rings. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.

♦ If your fax detects a fax tone (this means that the call is an

automatically dialled fax), it will automatically begin reception of the incoming document.

♦ If your fax doesn't detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don't answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Comments:

Only the fax will alert you to voice calls or manually dialled faxes by

♦

pseudo ringing. An extension phone connected to the same line will not ring after the connection has been made.

♦

The duration of pseudo ringing can be adjusted with Option Setting

10. See Chapter 8,

Option Settings

4. Receiving

Documents

♦

You can change the number of rings on which the machine answers calls by changing Option Setting 2. (See Chapter 8,

Option Settings

Receiving Documents

Using FAX Mode

Press the

MODE

RECEPTION

key until the arrow in the display points to FAX.

RECEPTION

MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to FAX, the machine will automatically answer all calls on two rings and receive incoming faxes.

2 rings Fax reception

♦ You can change the number of rings on which the machine answers

calls by changing Option Setting 2. (See Chapter 8, Option Settings.)

♦ If you pick up the handset before the machine answers, you can talk

to the other party and/or receive a document as described in Using TEL mode.

Using A.M. Mode

Receiving Documents

Press the

MODE

key until the

RECEPTION

arrow in the display points to A.M.

FAX

RECEPTION

MODE

TEL

TEL/FAX

A.M.

In A.M. mode, your fax machine will automatically receive voice messages and faxes. See Chapter 2 for more details.

4. Receiving

Documents

Receiving Documents

Using TEL Mode

Press the

MODE

RECEPTION

key un til t he arr o w in the display points to TEL.

RECEPTION

MODE

TEL

TEL/FAX

When the reception mode is set to TEL, you must answer all calls using the fax machine's handset or an extension phone connected to the same line.

Answering with the fax's handset

Pick up the handset when the machine rings.

FAX

A.M.

If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.

Beep

RECEIVING

If you have set Option Setting 12

Note:

(Fax Signal Receive) to NO, press the

START/MEMORY

key to begin reception.

Receiving Documents

If the other party first talks and then wants to send a fax, press the

START/MEMORY key after speaking (press your START/ MEMORY key before the sender presses their Start key).

• Make sure that the display shows RECEIVING, then replace the

handset.

START/MEMORY

Answering with an extension phone

Answer the extension phone when it rings.

If you hear a fax tone when you answer the extension phone, wait until your fax answers (the extension phone will go dead), and then hang up.

Beep

If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on

a tone dial phone). This signals the fax to begin reception. Hang up.

RECEIVING

Phone goes dead

4. Receiving

Documents

Receiving Documents

Comments:

♦ Your fax will not accept the signal to begin reception (5**) if a

document is loaded in its feeder.

♦ If you have set Option Setting 12 to NO and hear a fax tone when

you answer the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pick up the handset, and press the START/MEMORY key if you are on a pulse dial only phone.

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below.

Press these keys:

The display will show:

Press 1 to turn on the function, or 2 to turn it off.

The display will show:

Press the STOP key.

FUNCTION

2 IN 1 PRINT

YES

PRINT CONTRAST

STOP

Receiving Documents

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press these keys:

The display will show:

Press 1 to turn automatic reduction on, or 2 to turn it off.

• If you selected AUTO, go to Step 3. If you selected 100%, go to Step

If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when

the memory is full). Press 1 for 93% or 2 for 100%.

FUNCTION

RECEPTION RATIO

AUTO 100%

93% 100%

4. Receiving

Documents

Receiving Documents

Press the STOP key.

STOP

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, SET PAPER & PRESS START KEY, FILM END, or PAPER JAMMED. After you add paper, replace the imaging film, or clear the jam, press the START/MEMORY key and the stored documents will print out.

♦ If you received documents in memory because the fax ran out of

paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

5. Making Copies

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 10 pages.)

The display will show:

READY TO SEND

• Set the resolution and/or contrast if

desired. (The default setting for copying is SUPER FINE.)

Press the COPY/HELP key.

The display will show:

COPY MODE

1: MULTI COPY

2: SORT COPY

START: COPY

♦ If you are only making one copy of the original (or of each original)

and don't want to make a reduction or enlargement setting, press the START/MEMORY key twice. Copying will begin.

RESOLUTION

COPY/HELP

5. Making

Copies

♦ If you are only making one copy of the original (or of each original)

and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5.

Making Copies

Press 1 (MULTI COPY) if you do not want the copies sorted. Press 2 (SORT

COPY) if you want the copies sorted.

Example of thre e copies each of three originals

MULTI SORT

1 2

Originals

Sorted

(SORT COPY)

The display will show:

If you are making one copy per original, press the START/

MEMORY key. If you are making multiple copies per original, enter the number of copies per original (if the number is less than 10, enter a "0" before the number).

The display will show:

Set the amount of reduction or enlargement by entering a number

from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or

enlargement)

4: 125% 5: 135%

Not sorted

ENTER # (01-99)

COPY RATIO

(MULTI COPY)

0 9

Example: Nine copies per original

Example: 50%

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder). To change the setting, follow the steps below.

Making Copies

Press these keys:

The display will show:

COPY CUT-OFF

Press 1 to set copy cut-off to YES (the remaining part of the document will

not be printed), or 2 to set copy cutoff to NO (the remaining part will be printed on a second page).

The display will show:

INITIALIZE FILM

Press the STOP key to return to the date and time display.

FUNCTION

YES NO

1 2

STOP

Copies

5. Making

6. Making Telephone Calls

Your fax can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a phone call, the power must be on.

Pick up the handset or press the SPEAKER key. Listen for the dial

tone.

Dial the number using one of the following methods:

• Normal Dialling: Enter the full

telephone number with the numeric keys.

GHI

PQRS

ABC

JKL

TUV

2 5

SPEAKER

DEF

MNO

WXYZ

• Rapid Key Dialling: Press the

appropriate Rapid Key.

• Speed Dialling: Press the SPEED

DIAL key, and enter the 2-digit

Speed Dial number with the numeric keys.

Speak with the other party when they answer.

• If you pressed the SPEAKER key,

pick up the handset to talk.

Making Telephone Calls

Comments:

♦ While the handset of the fax is lifted (off hook), an extension phone

connected directly to the fax cannot be used to speak with the other party.

♦ The fax may interrupt a voice call received on an extension phone if

the reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a tone dial phone, you can prevent this by pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: 5, *, *.)

Chain Dialling

After lifting the handset, you can dial any combination of Normal Dialling, Rapid Key Dialling and Speed Dialling numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing number keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number.

Using the HOLD/SEARCH key

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial number. First search for the number as described in Using the HOLD/SEARCH key in Sending a Fax by Automatic Dialling in Chapter 3, then pick up the handset or press the SPEAKER key. The number will be dialled automatically (do not press the START/ MEMORY key).

Redial

The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handset to talk.

6. Making

Phone Calls

Making Telephone Calls

HOLD

You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD/SEARCH key again to resume conversation.

7. Special Functions

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings.

Important:

♦ To use this function, you must subscribe to a caller

identification service from your telephone company.

♦ Your fax may not be compatible with some caller identification

services.

Press these keys:

The display will show:

Press the * key.

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off.

Press the STOP key to return to the date and time display.

FUNCTION

OPTION SETTING

CALLER-ID

YES NO

1 2

STOP

Functions

7. Special

Caller ID

How Caller ID opera te s

When you receive a call, the name

phone number of the caller

and/or

will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until you pick up the handset, or until the fax answers automatically if it is in FAX mode.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display example

DOE JOHN

Caller’s name Caller’s number

444-555-6666

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your

telephone company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

PRIVATE CALL Caller information was not provided by the

Noise on the telephone line prevented reception of caller information.

telephone company at the caller's request.

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

♦ After you have received 20 calls, each new call will delete the oldest

call.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

To print out the list, see Chapter 9, Printing Reports and Lists.

Caller ID

Press the keys shown at right. REVIEWING CALLS will appear in

the display.

Press the * key to scroll through the list from the most recent call, or the #

key to scroll through the list from the oldest call.

If you want to dial one of the numbers in the list, scroll through the list until

the number appears in the display.

• If you want to send a fax, load the

document and then press the START/MEMORY key.

• If you want to make a voice call,

pick up the handset or press the SPEAKER key. Dialling will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

HOLD/

START/MEMORY

Functions

7. Special

Press the STOP key when you have finished viewing the list.

STOP

Caller ID

To delete calls from the caller list

If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list.

Priority Call

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display. To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

Press the keys shown at right. PRIORITY CALL # will appear in

the display.

FUNCTION

Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to

Step 2.)

Enter the phone number, including the area code, by pressing the number

keys (max. of 20 digits).

Press the START/MEMORY key and then the STOP key.

SET CLEAR

1 2

5 5

START/MEMORY

5 5 5

(Example)

STOP

Blocking voice calls

With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).

In this case, when a voice call or a fax transmission comes in from a number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the second ring).

To use this function, set Option Setting 13 to YES as described in Chapter 8, Option Settings, and then enter the number in the Anti Junk Number List as explained in Blocking Reception of Unwanted Faxes in this chapter.

Caller ID

Functions

7. Special

Duplex Ringing

If you are a subscriber to Homefax 2 or Faxline 2, services provided by Hongkong Telecom, you will need to turn on Duplex Ringing. When this is done, the fax machine will signal voice calls by a short ringing cadence and fax transmissions by a long ringing cadence. In the case of a fax transmission, the fax machine will automatically answer the call after 2 rings (regardless of the reception mode setting) and receive the fax. To turn on Duplex Ringing, follow the steps below.

♦ For more information on the Homefax service, contact Hongkong

Telecom on 1000.

Important:

♦ Duplex Ringing can only be used by Homefax 2 and Faxline 2

subscribers. Do not turn on Duplex Ringing if you are on a normal line, as the fax machine will not operate properly.

♦ If you turn on Duplex Ringing, do not set the reception mode to

TEL/FAX. If you do, the fax machine will not operate properly.

Press these keys:

The display will show:

Press these keys:

The display will show:

Press "1" (YES) to turn Duplex Ringing on, or "2" (NO) to turn it off.

Press the STOP key.

FUNCTION

OPTION SETTING

DUPLEX RINGING

STOP

Broadcasting

This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document(s).

The display will show:

READY TO SEND

Press the START/MEMORY key and then 2.

START/MEMORY

Broadcasting

Dial the receiving machines (maximum of 20) using one or both of

the following methods:

• Enter one or more Speed Dial

numbers by pressing the number keys.

• Press one or more Rapid Keys.

Press the START/MEMORY key.

• Set the resolution and/or contrast if

desired.

2 2

01 02 03

(Example)

START/MEMORY

RESOLUTION

Functions

7. Special

Broadcasting

Press the START/MEMORY key. Transmission will begin.

• A Transaction Report is

automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START/MEMORY

Cover Sheet

You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions.

You can select a message.

For the recipient's name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.

Your nam e and number must be programmed as explained in Chapter 1.

Cover Sheet

Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all tranmissions until you turn it off.

Press these keys:

FUNCTION

The display will show:

OPTION SETTING

Press these keys:

The display will show:

COVER SHEET

Functions

7. Special

Cover Sheet

Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off.

The display will show:

AUTO PR INT OUT

Press the STOP key to return to the date and time display.

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission.

YES NO

1 2

STOP

Load the document(s).

• The document must be loaded

before a message can be selected.

• The cover sheet function must be

turned on.

Press these keys:

The display will show:

COVER SHEET HEAD

FUNCTION

Select a message by entering a number from 1 to 4:

1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

Dial the receiving machine and transmit the document.

Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.

(Example)

Cover Sheet

Functions

7. Special

SHARP FO-885 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual