Sharp FO-880 Operating Manual

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MODEL

FO-880

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

CAUTION:

For a complete electrical disconnection pull out the mains plug.

VORSICHT:

Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.

ATTENTION:

Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.

AVISO:

Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente.

VARNING:

För att helt koppla från strömmen, dra ut stickproppen.

ATTENZIONE:

Per un totale scollegamento elettrico rimuovere la spina di corrente.

"The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible." "De aansluiting op de stroomvoorziening (stopkontakt) moet nabij het apparaat zijn aangebracht en moet gemak-

kelijk bereikbaar zijn." Ett nätuttag (vägguttag) bör befinna sig nära utrustningen och vara lätt att tillgå. La presa di corrente deve essere installata vicino all’apparecchio, e deve essere facilmente accessibile. El tomacorriente principal se debe encontrar cerca del aparato y debe ser fácil de acceder a él. "Die Netzsteckdose (Wandsteckdose) sollte in der Nähe des Geräts installiert werden und leicht zugänglich sein." Stikkontakten skal være placeret nær faxen og være let tilgængelig. Pääpistoke (pistokkeen poisto) tulee asentaa lähelle laitetta ja tulee olla helposti poistettavissa. Stikkontakten må være montert i nærheten av utstyret og den må være lett tilgjengelig. La prise de courant principale (d’alimentation) doit être située près de l’appareil et facilement accessible.

This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC.

Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG.

Ce matériel répond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive 93/68/CEE.

Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC. Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva

93/68/EEC.

Este equipamento obedece às exigências das directivas 89/336/CEE e 73/23/CEE, na sua versão corrigida pela directiva 93/68/CEE.

Este aparato satisface las exigencias de las Directivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE.

Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC. Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC. Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC. 89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Important safety information

•

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

•

This machine must only be connected to a 220-230 V, 50 Hz, earthed (2-prong) AC outlet. Connecting it to any other kind of outlet may damage the machine.

•

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

•

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

•

Do not allow anything to rest on the power lead, and do not install the machine where people may walk on the power lead.

•

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

•

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

•

Never install telephone wiring during a lightning storm.

•

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

•

Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

•

Use caution when installing or modifying telephone lines.

•

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

•

Do not use a telephone to report a gas leak in the vicinity of the leak.

•

The socket-outlet must be installed near the equipment and must be easily accessible.

Important:

This facsimile machine is only designed for use in the country where

••••

approved.

Table of Contents

1 Installation 5

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 21

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

2 Using the Answering Machine 31

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . 38

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

3 Sending Documents 55

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 63

4 Receiving Documents 72

Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

5 Making Copies 80

6 Making Telephone Calls 83

7 Special Functions 87

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 94

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . . . 98

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

8 Option Settings 103

9 Printing Reports and Lists 111

10 Maintenance 115

11 Troubleshooting 119

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Specifications 129

Quick Reference Guide 131

Chapter

Installation

Unpacking Checklist

1. Installation

Original document support

Handset

Handset lead

Gears (4)

Before setting up, make sure you have all of the following items.

If any are missing, contact your dealer or retailer.

Paper tray extension

Rapid key labels

Operation manual

Telephone line cord

Imaging film (initial starter roll)

Imaging film cartridge

A Look at the Operation Panel

SPEED DIAL key

GHI

PQRS

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

SPEAKER

ABC

JKL

TUV

SYMBOLS

ANSWERING

DIGITAL

SYSTEM

REPEAT REC/MEMO PLAY/SKIP

DELETE

0201

14 16

TEL/FAX

5 6

TEL FAX

A.M.

08/POLL07060504

Press this key to dial a 2-digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialled.

VOLUME

RECEPTION

DOWN UP

MODE

RESOLUTION FUNCTION

COPY/HELP

STOP

START/MEMORY

REPEAT key

Press this key to repeat playback of a message.

Display

This displays messages and prompts during operation and programming.

PLAY/SKIP key

Press this key to play recorded messages. During playback, press it to skip forward to the next message.

A Look at the Operation Panel

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a document.

VOLUME keys

Press these keys to adjust the volume of the speaker when the

SPEAKER key has been pressed, or the volume of the ringer at all

other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures.

1. Installation

SEARCH/R key

Press this key to search for an automatic dialling number, or, if you are on a P.B.X. extension, press this key to transfer a call.

SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number.

Note: This is not a speakerphone. You must pick up the handset to

talk with the other party.

REC/MEMO key

Press this key to record a phone conversation or a message.

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

181919

A Look at the Operation Panel

DELETE key

Press this key to erase recorded messages.

STOP key

Press this key to cancel operations before they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

Connections

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

1. Installation

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Connections

Handset

Connect the handset as shown and place it on the handset rest.

♦

The ends of the handset lead are identical, so they will go into either socket.

Make sure the handset lead goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Power lead

Plug the power lead into a 220 - 230 V, 50 Hz, earthed (2-prong) AC outlet.

Connections

1. Installation

Caution:

equipment and be easily accessable.

The mains outlet (socket outlet) should be installed near the

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

If your area experiences a high incidence of lightning or power

Note:

surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Connections

Telephone line cord

Insert one end of the line cord into the socket on the back of the machine marked

TEL. LINE

. Insert the other end into a wall

telephone socket.

TEL. SET

TEL. LINE

Comments:

••••

Germany

, the machine is supplied with a N-coded line cable, enabling you to use an extension (cordless) telephone on the same line. If you don’t have the standard NFN-outlet of TELEKOM, you can purchase an NFN-adapter at your retailer.

Your fax is set for tone dialling. If you are on a pulse only dial line, you must

••••

set the fax for pulse dialling by changing Option Setting 7. This procedure is described in Chapter 8,

If you are connecting the machine to a PBX, you will need to make

••••

Option Settings

appropriate settings for Option Setting 10. See Chapter 8,

If you intend to use a computer fax modem on the same phone line, you must

••••

Option Settings

reset Option Setting 11 (Fax Signal Receive) to OFF in order to prevent transmission and reception errors. This procedure is described in Chapter 8,

Option Settings

Trays

Attach the paper tray extension.

♦

Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

Connections

1. Installation

Attach the original document support.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

When replacing the

The initial starter roll of imaging film included with your fax can print about 30 A4 pages.

If there is paper in the paper tray, pull the paper release plate

Note:

forward and remove the paper before loading the imaging film.

film, use a roll of Sharp UX-3CR imaging film. One roll can print about 95 A4 pages.

Open the operation panel by grasping the finger hold and pulling up.

Pull the green release on the right side of the machine forward, and

open the print compartment cover.

Loading the Imaging Film

If you are installing the imaging film for the first time, go to Step 6.

Remove the imaging film cartridge from the print compartment

(grasp the handle at the front of the cartridge) and turn it over.

Remove the used film from the cartridge.

1. Installation

Remove the four green gears from the used film.

DO NOT DISCARD THE FOUR GREEN GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

••••

Do not yet remove the band that holds the rolls together.

Insert the large gear into the green end of the empty spool. Make

sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.

Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

••••

If needed, pull the spools apart slightly to allow the gears to fit (the band will stretch).

Slot

Large gear

Protrusion

Loading the Imaging Film

Insert the large gear into the large holder on the imaging film

cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two spools together. Unroll the film

slightly and insert the small gears into their holders.

1. Installation

Turn the cartridge over, grasp the handle, and insert the cartridge

into the print compartment.

Loading the Imaging Film

Rotate the large gear toward you until the film is taut.

Gently close the print compartment cover (press down on both sides

to make sure it clicks into place), and then close the operation panel.

Click!

Load paper in the paper tray and then press the following keys to

initialize the film.

Paper must be loaded before the film can be initialized. To load

Note:

FUNCTION

paper, see the following section,

Display shows:

INITIALIZE FILM

Loading the Printing Paper

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

Use the following imaging film, which is available from your dealer or retailer:

Sharp UX-3CR Imaging Film

START/MEMORY

Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number of sheets is:

♦

60 for paper from 60 to 75 g/m

♦

50 for paper from 75 to 90 g/m

Fan the paper, and then tap the edge against a flat surface to even the

stack.

Pull the paper release plate toward you.

1. Installation

Insert the stack of paper into the tray, print side down.

••••

If paper remains in the tray, take it out and combine it into a single stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the the paper. Printing on the reverse side will result in poor print quality.

side of

Loading Printing Paper

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note:

When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

Your fax has been set at the factory to print at normal contrast.

Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

FUNCTION

The display will show:

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL LIGHT

The display will show:

COPY CUT-OFF

Press the STOP key to return to the date and time display.

STOP

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

3 key

213

5 6

8 0

Once you enter this information, it will automatically appear at the top of each fax page you send.

1. Installation

FUNCTION key

START/MEMORY key

# key

STOP key

Note: The imaging film and printing paper must be loaded before your

name and fax number can be entered.

Press these keys:

The display will show:

Press the # key twice:

The display will show:

FUNCTION

ENTRY MODE

OWN NUMBER SET

Entering Your Name and Fax Number

Press the

START/MEMORY

The display will show:

Enter your fax number by pressing the number keys. Up to 20 digits

key.

START/MEMORY

ENTER FAX #

can be entered.

••••

To insert a space between digits, press the # key. To insert a "+", press the * key.

••••

If you make a mistake, press the

SEARCH/R

key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.

Example:

Cursor: A dark square mark in the display that indicates where a number

Press the

or letter will be entered.

START/MEMORY

key to enter the fax number in

1 43

memory.

START/MEMORY

The display will show:

Enter your name by pressing the number keys as shown in the

ENTER YOUR NAME

following chart. Up to 24 characters can be entered.

••••

To enter two letters in succession that require the same key, press the

SPEAKER

key after entering the first letter to advance the

cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

Entering Your Name and Fax Number

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

ABC

JKL

TUV

SYMBOLS

DEF

MNO

WXYZ

SPEED DIAL

REDIAL

SPEAKER

J =

K =

L =

M =

N =

O =

P =

Q = R =

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}

→←

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to delete the letter highlighted by the cursor.

Press this key to change case.

Press this key to move the cursor to the left.

Press this key to move the cursor to the right.

1. Installation

Press the

START/MEMORY

The display will show:

Press the

STOP

key to save your name in memory.

START/MEMORY

SECURITY SELECT

key to return to the date and time display.

STOP

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you fax.

3 key

213

5 6

key

Note: The imaging film and printing paper must be loaded before the date

and time can be set.

8 0

STOP key

FUNCTION key

START/MEMORY key

Press these keys:

The display will show:

Press the * key two times.

The display will show:

Note: The Fax is Year 2000 compliant.

FUNCTION

ENTRY MODE

DATE & TIME SET

Setting the Date and Time

Press the

••••

The currently set date will appear in the display.

Enter a two-digit number for the day ("01" to "31").

••••

To correct a mistake, press the

cursor back to the mistake, and then enter the correct number.

Enter a two-digit number for the month ("01" for January, "02" for

February, "12" for December, etc.).

START/MEMORY

Example: the 5th

Example: January

key.

START/MEMORY

SPEED DIAL

key to move the

1. Installation

Enter the year (four digits).

Example: 1999

Enter a two-digit number for the hour ("00" to "23") and a two-digit

number for the minute ("00" to "59").

Example: 9:25

9 91

Setting the Date and Time

Press the

START/MEMORY

The display will show:

Press the

Note: The time setting will change automatically at the beginning and end

of summertime.

key to return to the date and time display.

STOP

key to start the clock.

START/MEMORY

JUNK FAX # MODE

STOP

Selecting the Reception Mode

Your fax machine has four modes for receiving incoming calls and faxes:

TEL mode:

This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.

FAX mode:

Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode:

This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

A.M. mode:

Select this mode when you are out and want the built-in answering machine to answer all calls. Voice messages will be recorded, and fax messages will be received automatically.

1. Installation

Selecting the Reception Mode

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display

points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

TEL

RECEPTION MODE

14 FEB 10:30

TEL/FAX

TEL

TEL/FAX

FAX

A.M.

FAX

A.M.

TEL

14 FEB 10:30

TEL

14 FEB 10:30

TEL/FAX

Note:

A.M. mode cannot be selected unless a general outgoing message

has been recorded as explained in Chapter 2.

For more information on receiving faxes in TEL, TEL/FAX and FAX

modes, see Chapter 4, Receiving Documents. For more information on using A.M. mode, see Chapter 2, Using the Answering Machine.

FAX

A.M.TEL/FAX

FAX

A.M.

Volume Adjustment

4 7

SPEAKER key

Speaker

213 5 6 8 0

1. Installation

You can adjust the volume of the speaker and ringer using the

DOWN

and

DOWN key

keys.

UP key

Press the SPEAKER key.

Press the UP or DOWN key.

When the display shows the desired

volume level, press the SPEAKER

key to turn off the speaker.

DOWN

SPEAKER

Volume Adjustment

Ringer

Press the UP or DOWN key. (Make

sure the SPEAKER key has not been

pressed and the handset is not lifted.)

Display:

DOWN

••••

The ringer will ring once at the

selected level, then the date and time will reappear in the display.

If you selected RINGER:OFF OK ?,

press the START/MEMORY key.

Note:

When the reception mode is set to TEL, the ringer will still ring at

Low if turned off.

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER:OFF OK ?

START/MEMORY

Using the

Chapter

The FO-880’s built-in answering machine allows you to receive both voice messages and fax transmissions while you are out.

Answering Machine

To use the answering machine, record an outgoing message and then set the reception mode to A.M. when you go out.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax.

Example:

"Hello. You’ve reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Press these keys:

The display will show:

A.M. SETTINGS

FUNCTION

Machine

2. Answering

Press the # key.

The display will show:

OGM RECORDING

Recording an Outgoing Message

Press the START/MEMORY key.

Press 1 to select GENERAL. (If you

are recording a message for the Transfer function explained later in

this chapter, press 2 for TRANSFER.)

Pick up the handset, press the

START/MEMORY key, and speak

into the handset.

••••

The outgoing message can be up to 60 seconds long. The outgoing message for the Transfer function can be up to 15 seconds long.

START/MEMORY

GENERAL

1 2

TRANSFER

START/MEMORY

••••

While recording, the display will show the time remaining to record.

When finished, press the STOP key

and then replace the handset.

Press the STOP key to return to the

date and time display.

STOP

Some countries:

Press the REC/MEMO key, and then

speak facing the handset cradle at a distance of about 30 cm (do not lift the handset). (A built-in microphone is located directly under the handset cradle.)

••••

The outgoing message can be up to 60 seconds long. The outgoing message for the Transfer function can be up to 15 seconds long.

••••

While recording, the display will show the time remaining to record.

Recording an Outgoing Message

REC/MEMO

When finished, press the STOP key.

Press the STOP key twice to return to

STOP

the date and time display.

To listen to the outgoing message

To listen to the outgoing message, follow Steps 1 through 4 of the above procedure to select the message, and then press the

PLAY/SKIP key to listen to it. To return to the date and time display, press the STOP key twice. Note that the general outgoing message

cannot be erased. If you need to change it, simply repeat the recording procedure. (The Transfer message can be deleted by pressing the

DELETE key after selecting it as explained above.)

STOP

Operating the Answering Machine

Activating the answering machine

Activate the answering machine before you go out as follows:

Press the RECEPTION MODE key

until the arrow in the display points to

RECEPTION MODE

A.M..

••••

The outgoing message will play (you can stop playback by pressing

the STOP key).

••••

It will not be possible to set the

TEL

FAX

reception mode to A.M. if a general

A.M.

outgoing message has not been

TEL/FAX

recorded.

When the reception mode is set to A.M., the FO-880 will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For

more information, see Toll Saver in Remote Operations in this

chapter.)

Note:

If the memory is full from messages previously recorded, MEMORY IS FULL will appear in the display. To set the reception mode to A.M., you must first erase some or all of the stored messages.

Note:

In A.M. mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

Operating the Answering Machine

Listening to received messa ges

When you return, the display will show the number of messages recorded. Listen to the messages as follows:

Press the PLAY/SKIP key.

••••

If you only want to listen to new messages (messages not previously listened to), continue to hold the

PLAY/SKIP key down for at least

two seconds.

The messages will play.

••••

As each message plays, the date and time of recording will appear briefly in the display. If no messages were received, NO MESSAGES will appear.

••••

To listen to a message a second

time, press the REPEAT key before

playback of that message ends.

••••

To move back to the previous

message, press the REPEAT key

within 3 seconds of the beginning of the current message.

••••

To skip forward to the next

PLAY/SKIP

message, press the PLAY/SKIP

key.

PLAY/SKIP

REPEAT

Machine

2. Answering

Note:

Playback will stop if you receive a call, lift the handset, or press the

STOP

key.

Operating the Answering Machine

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

••••

Erasing all messages: To erase all

messages, press and hold down the

DELETE

DELETE key for at least 2 seconds.

••••

Erasing a single message: To erase

only a single message, press the

DELETE key while the message is

being played.

Using the REC/MEMO key

You can use the REC/MEMO key to record telephone conversations

and messages for other users of the FO-880. These will be played back

together with any incoming messages when the PLAY/SKIP key is

pressed.

••••

Recording messages: To record a message, press the REC/MEMO

REC/MEMO

key for at least 1 second, and then pick up the handset, press the

START/MEMORY key, and speak

into the handset. When you have finished speaking, replace the

handset or press the STOP key.

Some countries:

••••

Recording messages: To record a

message, hold down the

REC/MEMO key and speak facing the "MIC" mark on the lower left

corner of the machine at a distance of about 20 to 30 cm. When you have finished speaking, release the

REC/MEMO key.

••••

Recording phone conversations:

To record a phone conversation,

hold down the REC/MEMO key

during the conversation you want to record. When you are finished, release the key.

REC/MEMO

Operating the Answering Machine

Date and time of ICMs

You can check the date and time of your received messages by pressing the panel keys as shown below.

♦

The dates and times are also shown in the Message List, which can be printed out as described in Chapter 9.

Machine

2. Answering

Press these keys:

The display will show:

Press these keys:

The display will show:

Press the START/MEMORY key.

A.M. SETTINGS

ICM CONFIRMATION

The number of messages recorded will appear in the display.

Press # or * one or more times to

show the date and time of each of the messages.

••••

The message number will appear first, and then the date and time several seconds later.

FUNCTION

START/MEMORY

Press the STOP key.

Note:

The recorded dates and times are cleared each time you erase the messages.

STOP

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

♦

In some countries the setting "4 minutes" is not available. In this case, the initial setting is "60 seconds".

Press these keys:

FUNCTION

The display will show:

Press these keys:

The display will show:

Press a numeric key to select the

desired ICM recording time:

••••

1: 15 seconds

••••

2: 30 seconds

••••

3: 60 seconds

••••

4: 4 minutes

Press the STOP key.

1 2

3 4

A.M. SETTINGS

ICM RECORD TIME

STOP

Optional Answering Machine Settings

Fax reception on A.M. failure

If the memory for recording incoming messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON A.M. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

♦

Automatic fax reception NO: The FO-880 will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the FO-880 from a remote location, you can wait until it answers,

listen to your messages, and then erase them (see Remote Operations in this chapter).

♦

Automatic fax reception YES: The reception mode will switch to

FAX mode, allowing the FO-880 to continue to receive faxes

automatically without broadcasting an OGM on answering. With this setting, you can still use the remote commands to listen to

your messages and erase the message memory (see Remote Operations in this chapter).

Machine

2. Answering

Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows:

Press these keys:

The display will show:

Press these keys:

The display will show:

Press 1 to turn automatic fax reception

A.M. SETTINGS

ON A.M. FAILURE

on, or 2 to turn it off.

Press the STOP key.

FUNCTION

1 2

STOP

Optional Answering Machine Settings

OGM only mode

If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialling.)

Press these keys:

The display will show:

Press 1 to turn on OGM only mode, or

OGM ONLY MODE

2 to turn it off.

Press the STOP key.

FUNCTION

STOP

Transfer Function

The Transfer function is used to make the FO-880 automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.

When you answer the telephone, you will hear your recorded message

telling you that the call is a transfer call. Enter "#", your remote code number, and "#". The answering machine will then play back your

messages. You can also perform any of the remote operations described in the previous section.

Note:

When you hang up after a transfer call, the FO-880 will not immediately resume normal operation. If you want the FO-880 to accept calls immediately after a transfer call, enter "*" twice before hanging up (if you want to hang up during message playback, first enter " 0" and " #" to stop playback, then enter "*" twice).

Programming the transfer numbe r

Machine

2. Answering

To use the Transfer function, you must first give the FO-880 the number to call (the transfer number). This is done by pressing the panel keys as follows:

Press these keys:

The display will show:

Press these keys:

The display will show:

FUNCTION

A.M. SETTINGS

TRANSFER # ENTRY

Transfer Function

Press the START/MEMORY key.

Enter a transfer number (max. of 32

digits including pauses) by pressing the number keys.

Press the START/MEMORY key and

then the STOP key.

START/MEMORY

5 5 215 43

(Example)

STOP

START/MEMORY

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps described in

Recording an Outgoing Message in this chapter. The following is an

example:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now."

Turning the Transfer function on and off

Transfer Function

Press these keys:

The display will show:

Press these keys:

The display will show:

Press 1 to turn the Transfer function

A.M. SETTINGS

TRANSFER FUNC

on, or 2 to turn it off.

Press the STOP key.

FUNCTION

STOP

Machine

2. Answering

Override Ringing

This function allows selected callers using a tone dial telephone to override the answering machine’s outgoing message and cause the FO-880 to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.

Programming the override c ode

To override the answering machine, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you want to change it, press the panel keys as shown below.

Important!

Make sure the override code is different from the remote code used for

••••

remote operations.

Press these keys:

The display will show:

Press these keys:

The display will show:

Enter a 3-digit code number by

pressing the number keys.

Press the then the

START/MEMORY

key.

STOP

A.M. SETTINGS

OVERRIDE CODE

key and

FUNCTION

START/MEMORY

(Example)

STOP

Overriding the answering machine

Your callers should follow the steps below to override the answering machine.

Your caller calls the FO-880 from a

tone dial telephone. When the outgoing message begins, they should press the "#" key on their telephone.

••••

The caller will hear a short beep, and the outgoing message will stop.

The caller should enter the override

code and "#" by pressing the appropriate keys on their telephone.

••••

If an incorrect code is entered, the caller will hear four beeps. He or she must re-enter the correct code within 10 seconds or the line will be disconnected.

Override Ringing

(Example)

Machine

2. Answering

The FO-880 will make a special

ringing sound. Pick up the handset to answer the call. (Note that an extension telephone connected to the same line will not ring.)

••••

If you do not answer within 30 seconds, the outgoing message will play again and the caller can then leave a message.

Remote Operations

You can call the FO-880 from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

To perform remote operations, you must first program a remote code number. This number is used to prevent unauthorised people from listening to your messages or changing the settings of your machine.

The remote code number has been set to "001" at the factory. If you want to change it, press the panel keys as shown below.

Press these keys:

FUNCTION

The display will show:

Press these keys:

The display will show:

Enter a 3-digit number by pressing the

number keys.

Press the START/MEMORY key and

then the STOP key.

A.M. SETTINGS

REMOTE CODE

START/MEMORY

(Example)

STOP

Toll Saver

When you call the FO-880 to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages.

Remote Operations

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the FO-880 will answer after the number of rings set with Option Setting 3 (see Chapter 8), the ring setting for FAX reception mode.

Press these keys:

The display will show:

Press these keys:

The display will show:

A.M. SETTINGS

TOLL SAVER

FUNCTION

Machine

2. Answering

Press 1 to turn Toll Saver on, or 2 to

turn it off.

Press the STOP key.

STOP

Remote Operations

Retrieving your messages

Note:

You can also access the FO-880 for remote operation when the reception mode is set to FAX. In this case, call the FO-880, press the "#" key immediately after it answers, and then continue from Step 2 below.

Call the FO-880 from a touch-tone

telephone. When your outgoing

message begins, press the "#" key on

the telephone.

••••

You will hear a short beep, and the

outgoing message will stop.

Enter your remote code number and

then # by pressing the keys on the

telephone.

••••

You will hear a series of beeps equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

(Example)

••••

If no messages have been received, you will hear a short beep. You can either hang up, or perform any of the operations described in the

following section Other remote operations.

While the messages are playing, you

can do any of the following:

••••

Repeat: To listen to a message a second time, press "2" and "#" on

the telephone before that message ends. To move back to the previous

message, press "2" and "#" within

the first 3 seconds of the current message.

••••

Skip forward: To skip forward to the next message, press "5" and "#"

on the telephone.

••••

Stop: To stop playback, press "0" and "#" on the telephone. After this,

you can enter any of the commands described in the following section, "Other remote operations".

Remote Operations

Machine

2. Answering

••••

Play new messages: To listen to

only your new messages, first stop

playback by pressing "0" and "#", and then press "6" and "#".

••••

Erase a message: To erase the

message you are currently listening

to, press "3" and "#" before it ends.

When you have finished listening to

your messages, you can do any of the following:

••••

Erase all messages: To erase all of

your messages, press "3", "3", and

"#".

Remote Operations

••••

Repeat playback: To listen to your

messages again, press "7" and "#".

••••

Perform other op er at ion s: You

can enter any of the commands

described in the following section,

Other remote operations.

••••

Hang up: If you do not erase your

messages first, they will be saved

and any new messages will be

recorded after them. If you want the

FO-880 to resume normal operation

immediately, press "*" twice

before hanging up (in some cases,

particularly when the Transfer

function is used, the FO-880 may

not accept new calls for one or two

minutes after you hang up unless

you first press "*" twice).

Comments:

When a remote command is accepted by the machine, you will hear one beep.

••••

If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.

When entering a command, do not pause longer than 10 seconds between

••••

each digit. If you do, a 4-beep error signal will be issued and the digits entered up to that point will be disregarded. In this case, re-enter the command from the beginning.

If you make two errors (causing two 4-beep signals to be issued) while

••••

entering your remote code number, the line will be disconnected. This prevents unauthorized people from attempting to guess your remote code number.

If you pause for longer than 10 seconds before entering a command, you will

••••

be disconnected.

Remote Operations

Other remote operations

After listening to your messages, you can do any of the operations described below by pressing the appropriate keys on the telephone.

Note:

The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0" and "#", and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

••••

A.M. mode: "8", "1", and "#".

••••

FAX mode: "8", "2", and "#".

••••

TEL mode: "8", "3", and "#".

(Example)

Caution: In TEL mode, you will

not be able to further change the reception mode.

Machine

2. Answering

••••

TEL/FAX mode: "8", "4", and "#".

Recording a new outgoing message

Press "4" and "*" on the telephone.

Remote Operations

When you hear a short beep, speak

into the telephone to record the new message.

••••

The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer function on or off

To turn Transfer on: Press "9", "1", and "#" on the telephone.

To turn Transfer off: Press "9", "2", and "#" on the telephone.

Changing the transfer telephone number

Press "9", "0", and "#" on the telephone.

After you hear a short beep, enter the

new telephone number. When

finished, press "#".

••••

To insert a pause between any two digits of the number, press "*".

(Example)

Recording a new transfer message

Press "9", "3", and "#" on the

telephone.

When you hear a short beep, speak into

the telephone to record the new message.

••••

The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Recording a "Memo"

Remote Operations

Machine

2. Answering

You can record a "memo" for yourself or other users of the FO-880. The memo will be played back when incoming messages are listened to.

Press "*" and "#" on the telephone.

When you hear a short beep, speak into

the telephone to record the memo.

When you are finished, press "0" and

"#".

••••

If the FO-880 detects a certain period of silence, it will stop recording automatically.

Remote Operations

OGM only mode

To turn on OGM only mode, press "1", "1", and "#". (Your outgoing message

will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received).

To turn off OGM only mode, press

"1", "2", and "#".

Sending

Chapter

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Documents

Minimum size

148 mm

210 mm

Maximum size

3. Sending

Documents

140 mm

Minimum weight

52 g/m²

Loading several pages at once:

Minimum size

Minimum weight

148 mm

52 g/m²

140 mm

Maximum weight

Maximum size

Maximum weight

600 mm

157 g/m²

210 mm

297 mm

80 g/m²

Transmittable Documents

Note:

Letters or graphics on the edges of a document will not be scanned.

Other restrictions

♦

The scanner cannot recognise yellow, greenish yellow, or light blue ink.

4 mm

5 mm

Letters in the shaded area will not be scanned.

4 mm

♦

Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.

♦

All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.

♦

Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦

If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦

If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the

width of your document.

3. Sending

Documents

Place the document face down and

push it gently into the document feeder. The top edge of the document should enter the machine first.

••••

The feeder will draw the leading

edge of the document into the

machine. The display will show:

READY TO SEND

Adjust the resolution and/or contrast

setting (if desired) as explained in the

section Resolution an d C ontra st , then

dial the receiving machine as explained

in Sending a Fax by Normal Dialling.

RESOLUTION

Loading the Document

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel by grasping

the finger hold and pulling up.

Remove the document.

Close the operation panel, making sure

it clicks into place.

Click!

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

The resolution and contrast settings are only effective for

Note:

transmitting and copying a document. They are not effective for receiving a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD: Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE: Use FINE for documents containing small letters

or fine drawings.

SUPER FINE: Use SUPER FINE for documents containing very

small letters or very fine drawings.

3. Sending

Documents

HALF TONE: Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of grey.

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

Resolution and Contrast

Load the document(s).

••••

The document must be loaded

before the resolution and contrast

can be adjusted.

Press the

RESOLUTION

key one or more times until the desired resolution and contrast settings appear in the display.

••••

The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

RESOLUTION

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

In order to transmit in FINE or SUPER FINE resolution, the

Note:

receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Sending a Fax by Normal Dialing

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press the

SPEAKER key) and dial by pressing the number keys.

♦

If a person answers, you can talk with them through the handset

before sending the fax. (If you pressed the SPEAKER key, you

must pick up the handset to talk.)

♦

Normal Dialling allows you to listen to the line and make sure the other fax machine is responding.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contrast if

desired.

RESOLUTION

3. Sending

Documents

Pick up the handset or press the

SPEAKER key. Listen for the dial

tone.

Dial the number of the receiving

machine by pressing the numeric keys.

GHI

PQRS

SPEAKER

ABC

DEF

JKL

MNO

4 7

TUV

WXYZ

Sending a Fax by Normal Dialing

Wait for the connection. Depending on

the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer.

••••

If the other party answers, (lift the

handset if the SPEAKER key was

pressed) ask them to press their

START/MEMORY key. This

causes the receiving machine to issue a reception tone.

When you hear the reception tone,

press the START/MEMORY key.

Replace the handset if you used it.

••••

When transmission is completed, the fax will beep once.

Beep

START/MEMORY

Facsimile reception tone: This is a pronounced, high-pitched tone

that the receiving machine sends to the transmitting machine to indicate that it is ready to receive.

Using the REDIAL key

You can press the REDIAL key to redial the last number dialled. To

send a document, proceed from Step 4 of Normal Dialling. Note that the speaker will be automatically activated when you press the

REDIAL key.

Sending a Fax by Automatic Dialing

Sending a Fax by Automatic Dialling

You can dial a fax or telephone number by simply pressing a Rapid

Key, or by pressing the SPEED DIAL key and entering a two-digit

number.

♦

To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine.

♦

When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 88 Speed Dial numbers are available.

Speed Dial numbers 01 through 08 are for Rapid Key (one-touch) Dialling.

3. Sending

Documents

Speed Dial numbers 09 through 88 are for dialling with the

SPEED DIAL

Attach the strip of Rapid Key labels above the Rapid Keys.

key.

4 7

SPEED DIAL key

213

5 6

8 0

SPEED DIAL

Rapid keys

1 1

START/MEMORY

When you store a number in a Rapid Key, write the name of the party on the label.

Sending a Fax by Automatic Dialing

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

The display will show:

Press 1 to select SET.

The display will show:

Enter a two-digit Speed Dial number by pressing the number keys

FUNCTION

FAX/TEL # MODE

FAX/TEL # SET

ENTER SPEED #

(01 to 08 for Rapid Key Dialling, 09 to 88 for Speed Dialling).

Enter the fax or voice number by pressing the number keys (max. of

(Example)

32 digits including pauses).

••••

Press the SPEED DIAL key to clear a mistake.

••••

If a pause is required between any of the digits to access a special

service or an outside line, press the REDIAL key. The pause will

appear as a hyphen. Several pauses can be entered in a row.

••••

If you are on a PBX, do not enter the access code for the public

line. If the number is within your PBX, enter an R before the number.

••••

Press the SEARCH/R key to enter a space between digits.

Press the START/MEMORY key.

START/MEMORY

Sending a Fax by Automatic Dialing

Enter the name of the party by pressing the number keys as shown in

the chart below. Up to 20 characters can be entered.

••••

If you don’t want to enter a name, skip this step.

••••

To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter to advance the

cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

Return to Step 3 to store another number, or press STOP to exit. If

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

START/MEMORY

the number will be used for Rapid Key Dialling, you can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

Storing area codes and access codes

3. Sending

Documents

You can also store an area code or access code in a Rapid Key or

Speed Dial number. To use this number to dial, see Chain Dialling in Chapter 6, Making Telephone Calls.

Note:

An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the pressed before dialling.

SPEAKER

key

Sending a Fax by Automatic Dialing

Clearing numbers

Press these keys:

The display will show:

Press 2 to select CLEAR.

FUNCTION

FAX/TEL # MODE

Enter the Speed Dial number that you want to clear by pressing the

number keys.

Press the START/MEMORY key.

Return to Step 3 to clear another number, or press STOP to exit.

Step 3 or

START/MEMORY

STOP

(Example)

Making changes

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (Steps 4 and 6, respectively).

A lithium battery keeps automatic dialling numbers in memory

♦

The machine uses a lithium battery to keep automatic dialling numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Sending a Fax by Automatic Dialing

Rapid Key Dialling

If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contrast if

desired.

Press the Rapid Key corresponding to

RESOLUTION

the desired Speed Dial number.

3. Sending

Documents

••••

The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is

incorrect, press the STOP key.)

••••

The document will be automatically transmitted once the connection is made.

01 02 03

04 05 06

Example:

Dial number 01, press Rapid Key 01.

To dial Speed

08/POLL

Sending a Fax by Automatic Dialing

Speed Dialling

Speed Dialling can be used to dial any number that has been stored for Automatic Dialling.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contrast if desired.

Press the SPEED DIAL key and then

enter the two digits of the Speed Dial

RESOLUTION

SPEED DIAL

number by pressing the number keys.

••••

To enter numbers 1 through 9, first enter 0 and then the number.

2 0

(Example)

Check the display. If the name or

number shown is correct, press the

START/MEMORY key. (If not, press the STOP key and then repeat

Step 2.)

START/MEMORY

Sending a Fax by Automatic Dialing

Direct Keypad Dialling

You can also enter a full number with the number keys and then press

the START/MEMORY key to begin dialling. You can use this

method to dial a full number when you don’t need to speak to the other party before faxing.

Note:

Direct Keypad Dialling cannot be used to dial a number within the same PBX as your fax machine. To send a document to a fax machine in your PBX, use Normal Dialling.

Load the document(s).

The display will show:

READY TO SEND

3. Sending

Documents

••••

Set the resolution and/or contrast if

desired.

Enter the number of the receiving

machine by pressing the numeric keys.

••••

If a pause is required between any of the digits to access a special service or an outside line, press the

REDIAL key. The pause will

appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the

receiving machine shown is correct,

press the START/MEMORY key.

••••

If it is not correct, press the STOP

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

RESOLUTION

GHI

PQRS

ABC

JKL

MNO

TUV

WXYZ

START/MEMORY

DEF

3 6 9

Sending a Fax by Automatic Dialing

Using the SEARCH/R key

If you can’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply

pressing the START/MEMORY key.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contrast if

desired.

Press the SEARCH/R key.

Enter the first letter of the stored name

by pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or

number, press 1.

••••

If you can’t remember the first letter, go to Step 4 (you will scroll through the list from the beginning).

••••

If a name wasn’t stored for the

number, press 0. This will cause

numbers, not names, to appear when you scroll.

RESOLUTION

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

Press the # key or the * key to scroll

through the names (numbers if you

pressed 0). Stop when the desired

name appears in the display.

••••

If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key.

The document will be automatically transmitted once the connection is made.

Sending a Fax by Automatic Dialing

START/MEMORY

3. Sending

Documents

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the machine will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 2.5 minutes.

♦

To stop automatic redialling, press the STOP key.

Receiving

Chapter

Using TEL/FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/FAX.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to TEL/FAX, your fax automatically

answers all calls on 1 ring (Note: In some countries, the lowest

possible setting is 2). After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.

♦

If your fax detects a fax tone (this means that the call is an automatically dialled fax), it will automatically begin reception of the incoming document.

♦

If your fax doesn’t detect a fax tone (this means that the call is a voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don’t answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Comments:

Only the fax will alert you to voice calls or manually dialled faxes by pseudo

••••

ringing. An extension phone connected to the same line will not ring after the connection has been made.

The duration of pseudo ringing can be adjusted with Option Setting 8. See

••••

Chapter 8, countries).

Option Settings (

Note:

This setting is not available in some

Using FAX Mode

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to FAX, the machine will automatically answer all calls on 1 ring and receive incoming faxes.

1 ring Fax reception

♦

You can change the number of rings on which the machine answers calls by changing Option Setting 3. (See Chapter 8,

Option Settings

♦

If you pick up the handset before the machine answers, you can

talk to the other party and/or receive a document as described in

Using TEL mode

Documents

4. Receiving

Receiving Documents

Using A.M. Mode

Press the

RECEPTION MODE

key until the arrow in the display points to A.M.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

In A.M. mode, your fax machine will automatically receive voice messages and faxes. See Chapter 2 for more details.

Using TEL Mode

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

TEL

TEL/FAX

FAX

A.M.

When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line.

Answering with the fax’s handset

Pick up the handset when the machine rings.

If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.

Beep

RECEIVING

Documents

4. Receiving

Note:

If you have set Option Setting 11 (Fax signal receive) to NO, press the

START/MEMORY

key to begin reception.

Receiving Documents

If the other party first talks and then wants to send a fax, press the

START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key).

••••

Make sure that the display shows RECEIVING, then replace the handset.

START/MEMORY

RECEIVING

Answering with an extension phone

Answer the extension phone when it rings.

If you hear a fax tone when you answer the extension phone, wait until your fax answers (the extension phone will go dead), and then hang up.

Beep

Phone goes dead

If the fax doesn’t respond, or if the other party first talks to you and

then wants to send a fax, press 5, *, and * on the extension phone

(only on a tone dial phone). This signals the fax to begin reception. Hang up.

Comments:

Receiving Documents

Your fax will not accept the signal to begin reception (

••••

loaded in its feeder.

If you have set Option Setting 11 to NO and hear a fax tone when you answer

••••

the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pick up the handset, and press the

START/MEMORY

The code used to activate fax reception from a tone dial extension phone

••••

) can be changed if desired. See Option Setting 4 (Tel/Fax Remote

Number) in Chapter 8,

key if you are on a pulse dial only phone.

Option Settings

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below.

Press these keys:

The display will show:

FUNCTION

2 IN 1 PRINT

) if a document is

Documents

4. Receiving

Press 1 to turn on the function, or 2 to turn it off.

The display will show:

Press the STOP key.

YES

PRINT CONTRAST

STOP

Receiving Documents

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note:

If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note:

Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press these keys:

The display will show:

Press 1 to turn automatic reduction on, or 2 to turn it off.

FUNCTION

RECEPTION RATIO

AUTO

100%

If you selected AUTO, go to Step 3. If you selected 100%, go to Step

If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not

possible when the memory is full). Press 1 for 93% or 2 for 100%.

100%

93%

Receiving Documents

Press the STOP key.

STOP

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAMMED. When you add paper, replace the imaging film, or clear the jam, the stored documents will automatically print out.

♦

If you received documents in memory because the fax ran out of paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Documents

4. Receiving

Making

Chapter

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 10 pages.)

The display will show:

Copies

READY TO SEND

••••

Set the resolution and/or contrast if desired. (The default setting for copying is SUPER FINE.)

Press the COPY/HELP key.

The display will show:

COPY MODE

1: MULTI COPY

2: SORT COPY

START: COPY

♦

If you are only making one copy of the original (or of each original) and don’t want to make a reduction or enlargement

setting, press the START/MEMORY key twice. Copying will

begin.

♦

If you are only making one copy of the original (or of each original) and want to make an enlargement or reduction setting,

press the START/MEMORY key and go to Step 5.

RESOLUTION

COPY/HELP

Press 1 (MULTI COPY) if you do not want the copies sorted. Press 2 (SORT

COPY) if you want the copies sorted.

MULTI

Making Copies

SORT

Example of three copies each of three originals

Sorted

(SORT COPY)

The display will show:

If you are making one copy per

ENTER # (01-99)

original, press the START/MEMORY

key. If you are making multiple copies per original, enter the number of copies per original (if the number is less than 10, enter a "0" before the number).

The display will show:

Set the amount of reduction or

COPY RATIO

enlargement by entering a number

from 1 to 5 as shown below (or press the START/MEMORY key to

automatically select 100%). Copying will begin.

1: AUTO (automatic size adjustment to

match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Originals

Not sorted

(MULTI COPY)

Example: Nine copies per original

Copies

5. Making

Example: 50%

Making Copies

Note:

If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

START/MEMORY

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder). To change the setting, follow the steps below.

Press these keys:

FUNCTION

The display will show:

COPY CUT-OFF

Press 1 to set copy cut-off to YES (the

remaining part of the document will

not be printed), or 2 to set copy cut-off

to NO (the remaining part will be printed on a second page).

The display will show:

INITIALIZE FILM

Press the STOP key to return to the

date and time display.

YES

STOP

Making

Chapter

Your fax can be used like a regular telephone to make and receive voice calls.

♦

Pick up the handset or press the

SPEAKER key. Listen for the dial

tone.

Dial the number using one of the following methods:

••••

Telephone Calls

To make or receive a phone call, the power must be on.

ABC

JKL

Normal Dialling: Enter the full

telephone number with the numeric keys.

Rapid Key Dialling: Press the

appropriate Rapid Key.

GHI

PQRS

TUV

SPEAKER

DEF

MNO

WXYZ

••••

Speed Dialling: Press the SPEED DIAL key, and enter the 2-digit

Speed Dial number with the numeric keys.

Speak with the other party when they answer.

••••

If you pressed the SPEAKER key,

pick up the handset to talk.

6. Making Phone Calls

Making Telephone Calls

Comments:

While the handset of the fax is lifted (off hook), an extension phone

••••

connected directly to the fax cannot be used to speak with the other party.

The fax may interrupt a voice call received on an extension phone if the

••••

reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a tone dial phone, you can prevent this by pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: 5, *, *.)

Chain Dialling

After lifting the handset, you can dial any combination of Normal Dialling, Rapid Key Dialling and Speed Dialling numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by

pressing a Rapid Key, pressing number keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number.

Using the SEARCH/R key

You can use the SEARCH/R key to search for a Rapid Key or Speed Dial number. First search for the number as described in Using the SEARCH/R key in Sending a Fax by Automatic Dialling in Chapter 3, then pick up the handset or press the SPEAKER key. The number will be dialled automatically (do not press the START/MEMORY

key).

Redial

The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER

key). When the other party answers, pick up the handset to talk.

Making Telephone Calls

Issuing tone signals

If you are on a pulse dial line, you can use the "*" key to temporarily issue tone signals when you press the numeric keys. This allows you to use certain telephone services which require entering tone signals.

When you need to enter one or more tone signals, press the "*" key and then press the appropriate numeric keys.

To change back to pulse mode, simply hang up (the dialling mode automatically changes back to the setting of Option Setting 7 when you hang up).

PBX operations

If your fax is connected to a PBX, you can use it to perform the following operations:

Note:

Make sure that the correct setting is selected for Option Setting 10

(see Chapter 8,

♦

Making enquiry calls: During a call, you can put the other party

Option Settings

on hold, make a further call to a third party, and then go back to your original caller.

♦

Transferring calls: You can transfer a call to another number on

the same PBX without operator assistance.

Making enquiry calls

During the telephone conversation,

press the SEARCH/R key. This puts

the other party on hold.

6. Making Phone Calls

Making Telephone Calls

When you hear the dial tone, dial the number of the third party for the enquiry call.

When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up.

Transferring calls

During the telephone conversation,

press the SEARCH/R key. This puts

the other party on hold.

When you hear the dial tone, dial the number to which you want to transfer the call. When the other party answers, hang up, and the call will be transferred.

••••

If the other party does not answer,

press the SEARCH/R key again to

return to the original caller.

Special

Chapter

Broadcasting

This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location.

♦

Load the document(s).

The display will show:

Press the START/MEMORY key and then 2.

Functions

You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

READY TO SEND

START/MEMORY

Dial the receiving machines by using one or both of the following methods. (a maximum of 20 stations can be selected).

••••

Enter one or more Speed Dial numbers by pressing the numeric keys.

••••

Press one or more Rapid Keys.

Press the START/MEMORY key.

••••

Set the resolution and/or contrast if desired.

01 02 03

04 05 06

START/MEMORY

RESOLUTION

08/POLL

(Example)

Functions

7. Special

Broadcasting

Press the START/MEMORY key.

Transmission will begin.

••••

A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START/MEMORY

Cover Sheet

You can have the Fax generate a cover sheet and send it as the last page of each of your fax transmissions.

You can select a message.

For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Cover Sheet

Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all tranmissions until you turn it off.

Press these keys:

FUNCTION

The display will show:

OPTION SETTING

Press these keys:

The display will show:

COVER SHEET MODE

Functions

7. Special

Cover Sheet

Press 1 (YES) to turn on the cover

sheet function, or 2 (NO) to turn it off.

The display will show:

AUTO PRINT OUT

YES NO

1 2

Press the STOP key to return to the

date and time display.

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission.

Load the document(s).

••••

The document must be loaded before a message can be selected.

••••

The cover sheet function must be turned on.

STOP

Press these keys:

The display will show:

COVER SHEET HEAD

FUNCTION

Select a message by entering a number

from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

Dial the receiving machine and

transmit the document.

Cover Sheet

(Example)

Note:

To cancel a cover sheet header setting, press the

remove the document from the feeder.

STOP

key or

Functions

7. Special

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

Load the document(s).

••••

The document must be loaded before batch page numbering can be set.

Press these keys:

The display will show:

FUNCTION

PAGE COUNTER SET

Enter the total number of pages ("01"

to "99") by pressing the number keys.

••••

If you are sending a cover sheet, do not include it in the total number of

pages (the number will be adjusted automatically).

Dial the receiving machine and

transmit the document.

Example: Eight pages

Batch Page Numbering

Comments:

If you need to cancel a batch number entry, remove the document from the

••••

feeder or press the

If the number of pages actually transmitted does not coincide with the batch

••••

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if it has been set to print out.

STOP

key.

Functions

7. Special

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 12 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.

Comments:

Up to 5 numbers can be entered in the Anti Junk Number List.

••••

To clear a number from the Anti Junk Number List, you need to know the

••••

1-digit number which identifies it. If you have forgotten this number, print out the Anti Junk Number List as explained in Chapter 9.

Press the keys shown at right.

JUNK FAX # MODE will appear in the display.

FUNCTION

Press 1 to store a number in the Anti

Junk Number List, or 2 to clear a number from the list.

Storing:

Enter a 1-digit number from 1 to 5. This number identifies the fax/voice number you will store in the next step.

Clearing:

Enter the number which identifies the fax/voice number you want to clear, and go to Step 5.

SET

CLEAR

(Example)

Enter the full number you want to

block (max. of 20 digits).

Blocking Reception of Unwanted Faxes

(Example)

Press the

Return to Step 3 to enter (or clear)

START/MEMORY

another number, or press

STOP

key.

to exit.

START/MEMORY

STOP

Step 3 or

Functions

7. Special

Sending Documents From Memory

With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After transmission, the document will be cleared from memory.

♦

Only one memory transmission can be set at a time.

♦

The amount of memory currently occupied appears as a

percentage in the display while the document is being scanned.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contrast if

desired.

Press the START/MEMORY key and

then 1.

The display will show:

ENTER STATION #

RESOLUTION

START/MEMORY

Enter the number of the receiving

machine using one of the following methods:

••••

Press a Rapid Key.

••••

Press the SPEED DIAL key and

enter a Speed Dial number.

••••

Enter a full telephone number by

pressing the number keys.

Press the START/MEMORY key if

you entered a Speed Dial number or a full number.

••••

The document will be scanned and stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary).

Sending Documents From Memory

01 02 03

08/POLL

04 05 06

(Example)

START/MEMORY

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

♦

Press the START/MEMORY key if you want to transmit the

pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦

Press the STOP key if you want to cancel the entire transmission.

Functions

7. Special

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others.

To use the polling function, you must first set Rapid Key 08/POLL for use as a polling key. This is done by changing Option Setting 13, as

described in Chapter 8, Option Settings. (Note that when Rapid Key

08/POLL is set as a polling key, it cannot be used for Rapid Key Dialling.)

Requesting transmission

Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial

Note:

location, press the

SPEED DIAL

corresponding to the Rapid Key.

key and then enter the 2-digit number

Dial the fax machine you want to poll

using one of the following methods:

••••

Pick up the handset (or press the

SPEAKER

key) and dial the full number. Wait for the fax answerback tone.

••••

Press the

SPEED DIAL

enter a 2-digit Speed Dial number.

••••

Enter the full number using the numeric keys.

Press Rapid Key 08/POLL.

••••

If you used the handset, replace it when POLLING appears in the display. Reception will begin.

key and

08/POLL

GHI

PQRS

(Example)

ABC

DEF

JKL

MNO

TUV

WXYZ

Sharp FO-880 Operating Manual

Specifications and Main Features

Frequently Asked Questions

User Manual