Sharp FO-880 Operating Manual

MODEL
FO-880
FACSIMILE
OPERATION MANUAL
1. Installation
2. Using the Answering Machine
3. Sending Documents
4. Receiving Documents
6. Making Telephone Calls
7. Special Functions
8. Option Settings
9. Printing Reports and Lists
10. Maintenance
11. Troubleshooting
CAUTION:
For a complete electrical disconnection pull out the mains plug.
VORSICHT:
Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.
ATTENTION:
Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.
AVISO:
Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente.
VARNING:
För att helt koppla från strömmen, dra ut stickproppen.
ATTENZIONE:
Per un totale scollegamento elettrico rimuovere la spina di corrente.
"The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible." "De aansluiting op de stroomvoorziening (stopkontakt) moet nabij het apparaat zijn aangebracht en moet gemak-
kelijk bereikbaar zijn." Ett nätuttag (vägguttag) bör befinna sig nära utrustningen och vara lätt att tillgå. La presa di corrente deve essere installata vicino all’apparecchio, e deve essere facilmente accessibile. El tomacorriente principal se debe encontrar cerca del aparato y debe ser fácil de acceder a él. "Die Netzsteckdose (Wandsteckdose) sollte in der Nähe des Geräts installiert werden und leicht zugänglich sein." Stikkontakten skal være placeret nær faxen og være let tilgængelig. Pääpistoke (pistokkeen poisto) tulee asentaa lähelle laitetta ja tulee olla helposti poistettavissa. Stikkontakten må være montert i nærheten av utstyret og den må være lett tilgjengelig. La prise de courant principale (d’alimentation) doit être située près de l’appareil et facilement accessible.
This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC.
Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG.
Ce matériel répond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive 93/68/CEE.
Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC. Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva
93/68/EEC.
Este equipamento obedece às exigências das directivas 89/336/CEE e 73/23/CEE, na sua versão corrigida pela directiva 93/68/CEE.
Este aparato satisface las exigencias de las Directivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE.
Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC. Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC. Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC. 89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation
Introduction
Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.
Important safety information
Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.
This machine must only be connected to a 220-230 V, 50 Hz, earthed (2-prong) AC outlet. Connecting it to any other kind of outlet may damage the machine.
Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.
Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:
- Liquid has been spilled into the machine or the machine has been exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
Do not allow anything to rest on the power lead, and do not install the machine where people may walk on the power lead.
1
Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.
Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.
Never install telephone wiring during a lightning storm.
Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.
Never touch uninsulated telephone wires or terminals unless the tele­phone line has been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.
Do not use a telephone to report a gas leak in the vicinity of the leak.
The socket-outlet must be installed near the equipment and must be easily accessible.
Important:
This facsimile machine is only designed for use in the country where
••••
approved.
2
Table of Contents
1 Installation 5
Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 21
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
2 Using the Answering Machine 31
Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . 38
Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
3 Sending Documents 55
Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 63
4 Receiving Documents 72
Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
5 Making Copies 80
3
6 Making Telephone Calls 83
7 Special Functions 87
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 94
Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . . . 98
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
8 Option Settings 103
9 Printing Reports and Lists 111
10 Maintenance 115
11 Troubleshooting 119
Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Specifications 129
Quick Reference Guide 131
4
1
Chapter
Installation
Unpacking Checklist
1. Installation
Original document support
Handset
Handset lead
Gears (4)
Before setting up, make sure you have all of the following items.
If any are missing, contact your dealer or retailer.
Paper tray extension
Rapid key labels
Operation manual
Telephone line cord
Imaging film (initial starter roll)
Imaging film cartridge
5
13
A Look at the Operation Panel
A Look at the Operation Panel
SPEED DIAL key
1
GHI
PQRS
2
1
DEF
MNO
WXYZ
SPEED
DIAL
3
REDIAL
6
SEARCH
R
9
SPEAKER
12
13
ABC
1
2
JKL
4
5
TUV
7
8
SYMBOLS
0
11
43
ANSWERING
DIGITAL
SYSTEM
REPEAT REC/MEMO PLAY/SKIP
DELETE
0201
14 16
15
TEL/FAX
03
5 6
TEL FAX
A.M.
08/POLL07060504
Press this key to dial a 2-digit Speed Dial number.
REDIAL key
2
Press this key to automatically redial the last number dialled.
7
VOLUME
RECEPTION
DOWN UP
MODE
RESOLUTION FUNCTION
COPY/HELP
STOP
START/MEMORY
18
17
8
9
10
19
3
REPEAT key
Press this key to repeat playback of a message.
Display
4
This displays messages and prompts during operation and programming.
5
PLAY/SKIP key
Press this key to play recorded messages. During playback, press it to skip forward to the next message.
6
10
A Look at the Operation Panel
6
RECEPTION MODE key
Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.
7
RESOLUTION key
Press this key to adjust the resolution and contrast before sending or copying a document.
8
VOLUME keys
Press these keys to adjust the volume of the speaker when the
SPEAKER key has been pressed, or the volume of the ringer at all
other times.
9
FUNCTION key
Press this key to select various special functions.
10
Panel release
Grasp this finger hold and pull toward you to open the operation panel.
11
Number keys
Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures.
1. Installation
12
SEARCH/R key
Press this key to search for an automatic dialling number, or, if you are on a P.B.X. extension, press this key to transfer a call.
13
SPEAKER key
Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number.
Note: This is not a speakerphone. You must pick up the handset to
talk with the other party.
14
REC/MEMO key
Press this key to record a phone conversation or a message.
15
Rapid Dial Keys
Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)
7
181919
A Look at the Operation Panel
16
DELETE key
Press this key to erase recorded messages.
17
STOP key
Press this key to cancel operations before they are completed.
18
START/MEMORY key
Press this key to send or receive a document, or to scan a document into memory before sending it.
COPY/HELP key
When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.
8
Connections
Connections
Points to keep in mind when setting up
Do not place the machine in direct sunlight.
Do not place the machine near heaters or air conditioners.
1. Installation
Keep dust away from the machine.
Keep the area around the machine clear.
About condensation
If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.
9
Connections
Handset
Connect the handset as shown and place it on the handset rest.
The ends of the handset lead are identical, so they will go into either socket.
Make sure the handset lead goes into the socket marked with a handset symbol on the side of the machine!
10
Use the handset to make ordinary phone calls, or to transmit and receive documents manually.
Power lead
Plug the power lead into a 220 - 230 V, 50 Hz, earthed (2-prong) AC outlet.
Connections
1. Installation
Caution:
equipment and be easily accessable.
The mains outlet (socket outlet) should be installed near the
The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.
If your area experiences a high incidence of lightning or power
Note:
surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.
11
Connections
Telephone line cord
Insert one end of the line cord into the socket on the back of the machine marked
TEL. LINE
. Insert the other end into a wall
telephone socket.
TEL. SET
TEL. LINE
12
Comments:
••••
In
Germany
, the machine is supplied with a N-coded line cable, enabling you to use an extension (cordless) telephone on the same line. If you don’t have the standard NFN-outlet of TELEKOM, you can purchase an NFN-adapter at your retailer.
Your fax is set for tone dialling. If you are on a pulse only dial line, you must
••••
set the fax for pulse dialling by changing Option Setting 7. This procedure is described in Chapter 8,
If you are connecting the machine to a PBX, you will need to make
••••
Option Settings
appropriate settings for Option Setting 10. See Chapter 8,
If you intend to use a computer fax modem on the same phone line, you must
••••
.
Option Settings
reset Option Setting 11 (Fax Signal Receive) to OFF in order to prevent transmission and reception errors. This procedure is described in Chapter 8,
Option Settings
.
.
Trays
Attach the paper tray extension.
Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.
Connections
1. Installation
Attach the original document support.
Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.
13
Loading the Imaging Film
Loading the Imaging Film
Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.
When replacing the
The initial starter roll of imaging film included with your fax can print about 30 A4 pages.
If there is paper in the paper tray, pull the paper release plate
Note:
forward and remove the paper before loading the imaging film.
film, use a roll of Sharp UX-3CR imaging film. One roll can print about 95 A4 pages.
Open the operation panel by grasping the finger hold and pulling up.
1
Pull the green release on the right side of the machine forward, and
2
open the print compartment cover.
14
Loading the Imaging Film
If you are installing the imaging film for the first time, go to Step 6.
Remove the imaging film cartridge from the print compartment
3
(grasp the handle at the front of the cartridge) and turn it over.
Remove the used film from the cartridge.
4
1. Installation
Remove the four green gears from the used film.
5
DO NOT DISCARD THE FOUR GREEN GEARS!
15
Loading the Imaging Film
Remove the new roll of imaging film from its packaging.
6
••••
Do not yet remove the band that holds the rolls together.
Insert the large gear into the green end of the empty spool. Make
7
sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.
Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.
16
••••
If needed, pull the spools apart slightly to allow the gears to fit (the band will stretch).
Slot
Large gear
Protrusion
Loading the Imaging Film
Insert the large gear into the large holder on the imaging film
8
cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder.
Cut the band that holds the two spools together. Unroll the film
9
slightly and insert the small gears into their holders.
1. Installation
Turn the cartridge over, grasp the handle, and insert the cartridge
10
into the print compartment.
17
Loading the Imaging Film
Rotate the large gear toward you until the film is taut.
11
Gently close the print compartment cover (press down on both sides
12
to make sure it clicks into place), and then close the operation panel.
Click!
Load paper in the paper tray and then press the following keys to
13
initialize the film.
Paper must be loaded before the film can be initialized. To load
Note:
FUNCTION
paper, see the following section,
Display shows:
6
INITIALIZE FILM
Loading the Printing Paper
When to replace the imaging film
Replace the imaging film when the display shows:
FILM END
Use the following imaging film, which is available from your dealer or retailer:
Sharp UX-3CR Imaging Film
18
.
START/MEMORY
Loading Printing Paper
Loading Printing Paper
You can load A4 size paper in the paper tray. The maximum number of sheets is:
60 for paper from 60 to 75 g/m
50 for paper from 75 to 90 g/m
Fan the paper, and then tap the edge against a flat surface to even the
1
stack.
Pull the paper release plate toward you.
2
2
2
1. Installation
Insert the stack of paper into the tray, print side down.
3
••••
If paper remains in the tray, take it out and combine it into a single stack with the new paper before adding the new paper.
Be sure to load the paper so that printing takes place on the the paper. Printing on the reverse side will result in poor print quality.
print
side of
19
Loading Printing Paper
Push the paper release plate back down.
4
If the paper release plate is not pushed down, paper feed errors will result.
Note:
When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.
Your fax has been set at the factory to print at normal contrast.
5
Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:
FUNCTION
6
The display will show:
PRINT CONTRAST
Press 1 to select NORMAL or 2 to select LIGHT.
NORMAL LIGHT
or
The display will show:
1
COPY CUT-OFF
2
Press the STOP key to return to the date and time display.
STOP
20
Entering Your Name and Fax Number
Entering Your Name and Fax Number
Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.
3 key
213
4
5 6
7
9
8 0
Once you enter this information, it will automatically appear at the top of each fax page you send.
1. Installation
FUNCTION key
START/MEMORY key
# key
STOP key
Note: The imaging film and printing paper must be loaded before your
name and fax number can be entered.
Press these keys:
1
The display will show:
Press the # key twice:
2
The display will show:
FUNCTION
3
ENTRY MODE
OWN NUMBER SET
21
Entering Your Name and Fax Number
3
Press the
START/MEMORY
The display will show:
Enter your fax number by pressing the number keys. Up to 20 digits
4
key.
START/MEMORY
ENTER FAX #
can be entered.
••••
To insert a space between digits, press the # key. To insert a "+", press the * key.
••••
If you make a mistake, press the
SEARCH/R
key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.
2
Example:
Cursor: A dark square mark in the display that indicates where a number
Press the
5
5
or letter will be entered.
START/MEMORY
55
key to enter the fax number in
1 43
memory.
START/MEMORY
The display will show:
Enter your name by pressing the number keys as shown in the
6
ENTER YOUR NAME
following chart. Up to 24 characters can be entered.
••••
To enter two letters in succession that require the same key, press the
SPEAKER
key after entering the first letter to advance the
cursor.
Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7
22
SPEAKER
Entering Your Name and Fax Number
A = B =
C =
D =
E =
F =
G =
H =
I =
GHI
PQRS
ABC
JKL
TUV
SYMBOLS
DEF
MNO
WXYZ
SPEED DIAL
REDIAL
SEARCH
SPEAKER
J =
K =
L =
M =
N =
O =
P =
Q = R =
R
Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}
→←
S =
T = U =
V =
W =
X =
Y =
Z =
SPACE =
Press this key to delete the letter highlighted by the cursor.
Press this key to change case.
Press this key to move the cursor to the left.
Press this key to move the cursor to the right.
1. Installation
7
Press the
START/MEMORY
The display will show:
8
Press the
STOP
key to save your name in memory.
START/MEMORY
SECURITY SELECT
key to return to the date and time display.
STOP
23
Setting the Date and Time
Setting the Date and Time
The date and time appear in the display and reports, and are printed at the top of every page you fax.
3 key
213
4
5 6
7
key
*
Note: The imaging film and printing paper must be loaded before the date
and time can be set.
9
8 0
STOP key
FUNCTION key
START/MEMORY key
Press these keys:
1
The display will show:
Press the * key two times.
2
The display will show:
Note: The Fax is Year 2000 compliant.
24
FUNCTION
3
ENTRY MODE
DATE & TIME SET
Setting the Date and Time
Press the
3
••••
The currently set date will appear in the display.
Enter a two-digit number for the day ("01" to "31").
4
••••
To correct a mistake, press the
cursor back to the mistake, and then enter the correct number.
Enter a two-digit number for the month ("01" for January, "02" for
5
February, "12" for December, etc.).
START/MEMORY
Example: the 5th
Example: January
key.
START/MEMORY
SPEED DIAL
0
0
key to move the
5
1
1. Installation
Enter the year (four digits).
6
Example: 1999
Enter a two-digit number for the hour ("00" to "23") and a two-digit
7
number for the minute ("00" to "59").
Example: 9:25
0
9 91
9
9
2
5
25
Setting the Date and Time
8
Press the
START/MEMORY
The display will show:
Press the
9
Note: The time setting will change automatically at the beginning and end
of summertime.
key to return to the date and time display.
STOP
key to start the clock.
START/MEMORY
JUNK FAX # MODE
STOP
26
Selecting the Reception Mode
Selecting the Reception Mode
Your fax machine has four modes for receiving incoming calls and faxes:
TEL mode:
This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.
FAX mode:
Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.
TEL/FAX mode:
This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.
A.M. mode:
Select this mode when you are out and want the built-in answering machine to answer all calls. Voice messages will be recorded, and fax messages will be received automatically.
1. Installation
27
Selecting the Reception Mode
Setting the reception mode
Press the RECEPTION MODE key until the arrow in the display
points to the desired mode.
RECEPTION MODE key
213
4
5 6
7
9
8 0
TEL
RECEPTION MODE
14 FEB 10:30
14 FEB 10:30
TEL/FAX
TEL
TEL/FAX
FAX
A.M.
FAX
A.M.
TEL
14 FEB 10:30
TEL
14 FEB 10:30
TEL/FAX
Note:
A.M. mode cannot be selected unless a general outgoing message
has been recorded as explained in Chapter 2.
For more information on receiving faxes in TEL, TEL/FAX and FAX
modes, see Chapter 4, Receiving Documents. For more information on using A.M. mode, see Chapter 2, Using the Answering Machine.
28
FAX
A.M.TEL/FAX
FAX
A.M.
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