SHARP FO-785 User Manual

Download

FO-785

数码说明书之家

www.54gg.com

2006.03.07

FACSIMILE 傳真機

香港電器安全規格

（國際電工委員會規格適合）

MODEL

型號

FO-785

SHARP CORPORATION

PRINTED IN THAILAND

泰國印刷

(TINSQ4164XHTZ)

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Making Telephone Calls

6. Answering Machine Connection

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

傳真機

使用手冊

1. 安裝

2. 發送文件

3. 接收文件

4. 影印

5. 打電話

6. 應答機的連接

7. 特殊功能

8. 可選設定

9. 打印報告和一覽表

10.保養

11.故障檢修

Introduction

数码说明书之家—WWW.54GG.COM

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Automatic dialling Rapid Key Dialling: 8 numbers

Speed Dialling: 80 numbers

Imaging film Initial starter film (included with fax machine):

10 m roll (approx. 30 A4 pages) Replacement film:

FO-3CR

package, one roll yields approx. 95 A4 pages)

30 m roll (two rolls in

Automatic document feeder

Memory size*: 512 KB (approx. 30 average pages with ECM

Modem speed 14400 bps with automatic fallback to lower speeds.

Transmission time* Approx. 6 seconds (only when ECM is on)

Reception modes FAX, TEL, TEL/FAX, A.M.

Resolution

* Based on ITU-T Test Chart #1 at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

10 sheets max.

turned off)

Horizontal:

8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine/Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Display 16-digit LCD display

数码说明书之家—WWW.54GG.COM

Recording system Thermal transfer recording

Halftone (greyscale) 64 levels

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode

Compression scheme MH, MR, MMR

Scanning method Sheet-feeder CIS (Contact Image Sensor)

Effective printing width 204 mm max.

Input document size

Automatic feeding:

Width: 148 to 210 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 210 mm Length: 140 to 600 mm

Effective scanning width 210 mm max.

Contrast control Automatic/Dark selectable

Copy function Single/Multi-copy/Sort-copy (99 copies/page)

Telephone function Standard (Cannot be used for incoming/outgoing

if power fails)

Power requirements 220-240 V AC, 50/60 Hz

Operating temperature 5 to 35°C

Humidity Maximum: 85 %

Power consumption Stand-by: 2.3 W

Maximum: 115 W

Dimensions Width: 343 mm

Depth: 313 mm Height: 312 mm

Weight Approx. 3.4 kg

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

数码说明书之家—WWW.54GG.COM

•

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

•

This machine must only be connected to a 220-240 V, 50-60 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet may damage the machine.

•

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

•

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

•

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power lead.

•

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

•

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

•

数码说明书之家—WWW.54GG.COM

Never install telephone wiring during a lightning storm.

•

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

•

Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

•

Use caution when installing or modifying telephone lines.

•

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

•

Do not use a telephone to report a gas leak in the vicinity of the leak.

•

The socket-outlet must be installed near the equipment and must be easily accessible.

Important:

••••

This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine on a telephone line using any of these services, you may experience errors during transmission and reception of facsimile messages.

••••

This facsimile machine is not compatible with digital telephone systems.

Table of Contents

数码说明书之家—WWW.54GG.COM

1 Installation 7

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 23

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

2 Sending Documents 33

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 41

3 Receiving Documents 50

Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

4 Making Copies 58

5 Making Telephone Calls 61

6 Answering Machine Connection 64

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Activating the Answering Machine Connection. . . . . . . . . . . . . . . . . . 66

7 Special Functions 67

数码说明书之家—WWW.54GG.COM

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Duplex Ringing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 80

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . 84

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

8 Option Settings 89

9 Printing Reports and Lists 97

10 Maintenance 103

11 Troubleshooting 107

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Quick Reference Guide 118

Index 120

数码说明书之家—WWW.54GG.COM

Chapter

Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

1. Installation

If any are missing, contact your dealer or retailer.

Original document support

Handset

Handset lead

Gears (4)

Imaging film (initial starter roll)

Paper tray extension

Rapid key labels

Operation manual

Telephone line cord

Imaging film cartridge

A Look at the Operation Panel

数码说明书之家—WWW.54GG.COM

A Look at the Operation Panel

FACE DOWN

(MAX 10 SHEETS)

TEL FAX

A.M.

0201

TEL/FAX

08/POLL07060504

SPEED DIAL key

GHI

PQRS

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

ABC

JKL

TUV

Press this key to dial a 2-digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialled.

5 6

VOLUME

RECEPTION

DOWN UP

MODE

RESOLUTION FUNCTION

COPY/HELP

STOP

START/MEMORY

Display

This displays messages and prompts during operation and programming.

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a document.

A Look at the Operation Panel

数码说明书之家—WWW.54GG.COM

VOLUME keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures.

HOLD/SEARCH key

Press this key to search for an automatic dialling number, or, during a phone conversation, press this key to put the other party on hold.

SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

1. Installation

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

STOP key

Press this key to cancel operations before they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

Connections

数码说明书之家—WWW.54GG.COM

Connections

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

Keep dust away from the machine.

Do not place the machine near heaters or air conditioners.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Handset

数码说明书之家—WWW.54GG.COM

Connect the handset as shown and place it on the handset rest.

♦

The ends of the handset lead are identical, so they will go into either socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Connections

1. Installation

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Connections

数码说明书之家—WWW.54GG.COM

Power lead

Plug the power lead into a 220-240 V, 50-60 Hz, earthed (3-prong) AC outlet.

Caution!

Do not plug the power lead into any other kind of outlet. This will damage the machine and is not covered under the warranty.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Telephone line cord

数码说明书之家—WWW.54GG.COM

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

TEL. SET

TEL. LINE

Connections

1. Installation

Be sure to insert the telephone line cord into the

Do not TEL. SET

Comments:

Your fax is set for tone dialling. If you are on a pulse only dial line, you must

••••

set the fax for pulse dialling by changing Option Setting 9. This procedure is described in Chapter 8, Option Settings.

If you intend to use a computer fax modem on the same phone line, you must

••••

reset Option Setting 14 (Fax Signal Receive) to NO in order to prevent transmission and reception errors. This procedure is described in Chapter 8, Option Settings.

TEL. LINE

insert it into the

socket.

Connections

数码说明书之家—WWW.54GG.COM

Trays

Attach the paper tray extension.

♦

Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

Attach the original document support.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Connections

数码说明书之家—WWW.54GG.COM

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the fax.

♦

To connect an answering machine to your fax, see Chapter 6,

Answering Machine Connection

Remove the seal covering the TEL.

SET socket.

Connect the extension phone line to the TEL. SET socket .

1. Installation

TEL. SET

TEL. LINE

Loading the Imaging Film

数码说明书之家—WWW.54GG.COM

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 A4 pages.

Note: If there is paper in the paper tray, pull the paper release plate

forward and remove the paper before loading the imaging film.

Open the operation panel by grasping the finger hold and pulling up.

When replacing the film, use a roll of Sharp FO-3CR imaging film. One roll can print about 95 A4 pages.

Pull the green release on the right side of the machine forward, and open the print compartment cover.

Loading the Imaging Film

数码说明书之家—WWW.54GG.COM

If you are installing the imaging film for the first time, go to Step 6.

Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over.

Remove the used film from the cartridge.

1. Installation

Remove the four green gears from the used film.

DO NOT DISCARD THE FOUR GREEN GEARS!

Loading the Imaging Film

数码说明书之家—WWW.54GG.COM

Remove the new roll of imaging film from its packaging.

••••

Do not yet remove the band that holds the rolls together.

Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.

Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

••••

If needed, pull the spools apart slightly to allow the gears to fit (the band will stretch).

Slot

Protrusion

Large gear

Loading the Imaging Film

数码说明书之家—WWW.54GG.COM

Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.

1. Installation

Turn the cartridge over, grasp the handle, and insert the cartridge into the print compartment.

Loading the Imaging Film

数码说明书之家—WWW.54GG.COM

Rotate the large gear toward you until the film is taut.

Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel.

Click!

Load paper in the paper tray and then press the following keys to initialize the film.

Note: Paper must be loaded before the film can be initialized. To load

paper, see the following section, Loading Printing Paper.

FUNCTION

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

Use the following imaging film, which is available from your dealer or retailer:

Sharp FO-3CR Imaging Film

Display shows:

INITIALIZE FILM

START/MEMORY

Loading Printing Paper

数码说明书之家—WWW.54GG.COM

Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number of sheets is:

♦

60 for paper from 60 to 75 g/m

♦

50 for paper from 75 to 90 g/m

Fan the paper, and then tap the edge against a flat surface to even the stack.

Pull the paper release plate toward you.

1. Installation

Insert the stack of paper into the tray, print side down.

••••

If paper remains in the tray, take it out and combine it into a single stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the

side of the

paper. Printing on the reverse side will result in poor print quality.

Loading Printing Paper

数码说明书之家—WWW.54GG.COM

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

Note: If the display shows the following alternating messages when making a copy or receiving a fax, check the paper tray. If the tray is empty, add paper and then press the START/MEMORY key. If there is paper, make sure it is inserted correctly and then press the START/MEMORY key.

SET PAPER &

PRESS START KEY

Your fax has been set at the factory to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

FUNCTION

The display will show:

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL LIGHT

The display will show:

Press the STOP key to return to the date and time display.

PRINT CONTRAST

COPY CUT-OFF

STOP

Entering Your Name and Number

数码说明书之家—WWW.54GG.COM

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

3 key

213

5 6

Once you enter this information, it will automatically appear at the top of each fax page you send.

1. Installation

FUNCTION key

START/MEMORY key

# key

Note: The imaging film and printing paper must be loaded before your name and fax number can be entered.

Press these keys:

The display will show:

Press the # key twice:

The display will show:

STOP key

FUNCTION

ENTRY MODE

OWN NUMBER SET

Entering Your Name and Fax Number

数码说明书之家—WWW.54GG.COM

Press the START/MEMORY key.

START/MEMORY

The display will show:

Enter your fax number by pressing the number keys. Up to 20 digits

ENTER FAX #

can be entered.

••••

To insert a space between digits, press the # key. To insert a "+", press the * key.

••••

If you make a mistake, press the HOLD/SEARCH key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.

Example:

Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

Press the START/MEMORY key to enter the fax number in

1 43

memory.

START/MEMORY

The display will show:

Enter your name by pressing the number keys as shown in the following chart. Up to 24 characters can be entered.

••••

To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

ENTER YOUR NAME

SPEAKER

Entering Your Name and Number

数码说明书之家—WWW.54GG.COM

A =

B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

J =

K =

L =

M =

N =

O =

P =

Q =

R =

SPEED DIAL

REDIAL

HOLD/

SPEAKER

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}→←

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to delete the letter highlighted by the cursor.

Press this key to change case.

Press this key to move the cursor to the left.

Press this key to move the cursor to the right.

1. Installation

Press the START/MEMORY key to save your name in memory.

The display will show:

Press the STOP key to return to the date and time display.

START/MEMORY

SECURITY SELECT

STOP

Setting the Date and Time

数码说明书之家—WWW.54GG.COM

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you fax.

3 key

213

5 6

* key

FUNCTION key

START/MEMORY key

Note: The imaging film and printing paper must be loaded before the date and time can be set.

Press these keys:

The display will show:

Press the * key three times.

The display will show:

STOP key

FUNCTION

ENTRY MODE

DATE & TIME SET

Setting the Date and Time

数码说明书之家—WWW.54GG.COM

Press the START/MEMORY key.

START/MEMORY

••••

The currently set date will appear in the display.

Enter a two-digit number for the day ("01" to "31").

••••

To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.

1. Installation

Example: the 5th

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

Example: January

Enter the year (four digits).

Example: 2000

Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

Example: 9:25

0 02

Setting the Date and Time

数码说明书之家—WWW.54GG.COM

Press the START/MEMORY key to start the clock.

START/MEMORY

The display will show:

Press the STOP key to return to the date and time display.

STORE JUNK #

STOP

Selecting the Reception Mode

数码说明书之家—WWW.54GG.COM

Selecting the Reception Mode

Your fax machine has four modes for receiving incoming calls and faxes:

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 6). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

1. Installation

Selecting the Reception Mode

数码说明书之家—WWW.54GG.COM

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

FAX

TEL

RECEPTION

MODE

01 JUL 10:30

TEL/FAX

TEL

TEL/FAX

A.M.

FAX

A.M.

For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 3, Receiving Documents. For more information on using A.M. mode, see Chapter 6.

TEL

01 JUL 10:30

TEL

01 JUL 10:30

TEL/FAX

FAX

A.M.TEL/FAX

FAX

A.M.

Volume Adjustment

数码说明书之家—WWW.54GG.COM

Volume Adjustment

Speaker

Press the SPEAKER key.

213

5 6

You can adjust the volume of the speaker and ringer using the and

DOWN

DOWN key

1. Installation

keys.

UP key

SPEAKER

Press the UP or DOWN key.

DOWN

When the display shows the desired

volume level, press the SPEAKER key to turn off the speaker.

Display:

SPEAKER: HIGH

SPEAKER: MIDDLE

SPEAKER: LOW

SPEAKER

Volume Adjustment

数码说明书之家—WWW.54GG.COM

Ringer

Press the UP or DOWN key. (Make sure

the SPEAKER key has not been pressed and the handset is not lifted.)

Display:

DOWN

•••• The ringer will ring once at the selected

level, then the date and time will reappear in the display.

If you selected RINGER:OFF OK ?, press

the START/MEMORY key.

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER:OFF OK ?

START/MEMORY

Sending

数码说明书之家—WWW.54GG.COM

Chapter

Transmittable Documents

Size and weight

Documents

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

210mm

600 mm

157 g/m²

Minimum size

Minimum weight

148 mm

52 g/m²

Maximum size

140 mm

Maximum weight

Loading several pages at once:

Minimum size

148 mm

Maximum size

210mm

2. Sending

Documents

Minimum weight

52 g/m²

140 mm

297 mm

Maximum weight

80 g/m²

Transmittable Documents

数码说明书之家—WWW.54GG.COM

Note: Letters or graphics on the edges of a document will not be scanned.

4 mm

5 mm

4 mm

Letters in the shaded area will not be scanned.

5 mm

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they

pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum

size, carbon backed, or easily smudged should be photocopied, and the copy loaded in the feeder.

Loading the Document

数码说明书之家—WWW.54GG.COM

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 10 pages, place the additional

pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width

of your document.

2. Sending

Documents

Place the document face down and push it

gently into the document feeder. The top edge of the document should enter the machine first.

•••• The feeder will draw the leading edge

of the document into the machine. The display will show:

READY TO SEND

Adjust the resolution and/or contrast

setting (if desired) as explained in the section Resolution and Contrast, then dial the receiving machine as explained in Sending a Fax by N ormal Dialling.

RESOLUTION

Loading the Document

数码说明书之家—WWW.54GG.COM

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel by grasping the

finger hold and pulling up.

Remove the document.

Close the operation panel, making sure it

clicks into place.

Click!

Resolution and Contrast

数码说明书之家—WWW.54GG.COM

If desired, you can adjust the resolution and contrast before sending a document.

Resolution and Contrast

The default resolution setting is STANDARD and the default contrast setting is AUTO.

You must adjust the settings each time you don’t want to use the default settings.

Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.

Resolution settings

STANDARD: Use STANDARD for ordinary documents. This setting

gives you the fastest and most economical transmission.

FINE: Use FINE for documents containing small letters or fine

drawings.

SUPER FINE: Use SUPER FINE for documents containing very small

letters or very fine drawings.

HALF TONE: Use HALF TONE for photographs and illustrations. The

original will be reproduced in 64 shades of grey.

2. Sending

Documents

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

Resolution and Contrast

数码说明书之家—WWW.54GG.COM

Load the document(s).

•••• The document must be loaded before

the resolution and contrast can be adjusted.

Press the RESOLUTION key one or

more times until the desired resolution and contrast settings appear in the display.

•••• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

RESOLUTION

Display:

STANDARD :AUTO

FINE :AUTO

Note: In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Sending a Fax by Normal Dialing

数码说明书之家—WWW.54GG.COM

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset before

sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the other

fax machine is responding.

Load the document(s).

The display will show:

READY TO SEND

2. Sending

Documents

•••• Set the resolution and/or contrast if

desired.

Pick up the handset or press the

SPEAKER key. Listen for the dial tone.

Dial the number of the receiving machine

by pressing the numeric keys.

RESOLUTION

GHI

PQRS

ABC

JKL

TUV

SPEAKER

DEF

MNO

WXYZ

Sending a Fax by Normal Dialing

数码说明书之家—WWW.54GG.COM

Wait for the connection. Depending on

the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer.

•••• If the other party answers, (lift the

handset if the SPEAKER key was pressed) ask them to press their START key. This causes the receiving machine to issue a reception tone.

When you hear the reception tone, press

the START/MEMORY key. Replace the handset if you used it.

•••• When transmission is completed, the

fax will beep once.

Beep

START/MEMORY

Using the REDIAL key

You can press the REDIAL key to redial the last number dialled. To send a document, proceed from Step 4 of Normal Dialling. Note that the speaker will be automatically activated when you press the REDIAL key.

Facsimile reception tone: This is a pronounced, high-pitched tone that the receiving machine sends to the transmitting machine to indicate that it is ready to receive.

Sending a Fax by Automatic Dialing

数码说明书之家—WWW.54GG.COM

Sending a Fax by Automatic Dialling

You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number.

♦

To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine.

♦

When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 88 Speed Dial numbers are available.

Speed Dial numbers 01 through 08 are for Rapid Key (one-touch) Dialling.

Speed Dial numbers 09 through 88 are for dialling with the

SPEED DIAL

key.

SPEED DIAL

1 1

SPEED DIAL key

213

Attach the strip of Rapid Key labels above the

5 6

Rapid Keys.

START/MEMORY

2. Sending

Documents

Rapid keys

When you store a number in a Rapid Key, write the name of the party on the label.

Sending a Fax by Automatic Dialing

数码说明书之家—WWW.54GG.COM

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

The display will show:

Press 1 to select SET.

The display will show:

Enter a two-digit Speed Dial number by pressing the number keys (01 to 08 for Rapid Key Dialling, 09 to 88 for Speed Dialling).

Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses). (Note: A space cannot be entered.)

FUNCTION

FAX/TEL # MODE

FAX/TEL # SET

ENTER SPEED #

(Example)

••••

Press the SPEED DIAL key to clear a mistake.

••••

If a pause is required between any of the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

Press the START/MEMORY key.

START/MEMORY

Sending a Fax by Automatic Dialing

数码说明书之家—WWW.54GG.COM

Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered.

••••

If you don’t want to enter a name, skip this step.

••••

To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

2. Sending

Documents

A =

B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

Return to Step 3 to store another number, or press STOP to exit. If

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

START/MEMORY

the number will be used for Rapid Key Dialling, you can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

Storing area codes and access codes

You can also store an area code or access code in a Rapid Key or Speed Dial number. To use this number to dial, see Chain Dialing in Chapter 5, Making Telephone Calls.

Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialling.

Sending a Fax by Automatic Dialing

数码说明书之家—WWW.54GG.COM

Clearing numbers

Press these keys:

The display will show:

Press 2 to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the

FUNCTION

FAX/TEL # MODE

number keys.

Press the START/MEMORY key.

Return to Step 3 to clear another number, or press STOP to exit.

Step 3 or

STOP

(Example)

START/MEMORY

Making changes

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (Steps 4 and 6, respectively).

♦

A lithium battery keeps automatic dialling numbers in memory

The machine uses a lithium battery to keep automatic dialling numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Sending a Fax by Automatic Dialing

数码说明书之家—WWW.54GG.COM

Rapid Key Dialling

If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

The display will show:

READY TO SEND

•••• Set the resolution and/or contrast if

desired.

Press the Rapid Key corresponding to the

desired Speed Dial number.

•••• The name of the receiving party will

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

RESOLUTION

01 02 03

04 05 06

2. Sending

Documents

POLL

08/

•••• The document will be automatically

transmitted once the connection is made.

Example:

Dial number 01, press Rapid Key 01.

To dial Speed

Sending a Fax by Automatic Dialing

数码说明书之家—WWW.54GG.COM

Speed Dialling

Speed Dialling can be used to dial any number that has been stored for Automatic Dialling.

Load the document(s).

The display will show:

READY TO SEND

•••• Set the resolution and/or contrast if

desired.

Press the SPEED DIAL key and then

enter the two digits of the Speed Dial number by pressing the number keys.

•••• To enter numbers 1 through 9, first

enter 0 and then the number.

RESOLUTION

SPEED DIAL

2 0

Check the display. If the name or number

shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

(Example)

START/MEMORY

Sending a Fax by Automatic Dialing

数码说明书之家—WWW.54GG.COM

Direct Keypad Dialling

You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing.

Load the document(s).

The display will show:

READY TO SEND

2. Sending

Documents

•••• Set the resolution and/or contrast if

desired.

Enter the number of the receiving

machine by pressing the numeric keys.

•••• If a pause is required between any of

the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the

receiving machine shown is correct, press the START/MEMORY key.

•••• If it is not correct, press the STOP key

to backspace and clear one digit at a time, and then re-enter the correct digit(s).

RESOLUTION

GHI

PQRS

ABC

JKL

TUV

START/MEMORY

DEF

MNO

WXYZ

Sending a Fax by Automatic Dialing

数码说明书之家—WWW.54GG.COM

Using the HOLD/SEARCH key

If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/MEMORY key.

Load the document(s).

The display will show:

READY TO SEND

•••• Set the resolution and/or contrast if

desired.

Press the HOLD/SEARCH key and then

the 1 key.

Enter the first letter of the stored name by

pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press

•••• If you don’t remember the first letter,

go to Step 4 (you will scroll through the list from the beginning).

•••• If a name wasn’t stored for the number,

press 0. This will cause numbers, not names, to appear when you scroll.

RESOLUTION

HOLD/

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

Press the # key or the * key to scroll

数码说明书之家—WWW.54GG.COM

through the names (numbers if you pressed 0). Stop when the desired name appears in the display.

•••• If no names have been stored that begin

with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key. The

document will be automatically transmitted once the connection is made.

Sending a Fax by Automatic Dialing

START/MEMORY

2. Sending

Documents

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the machine will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 5 minutes.

♦ To stop automatic redialling, press the STOP key.

♦ If desired, you can change the number of times the machine redials with

Option Setting 5, and the interval at which redialling takes place with Option Setting 4. See Chapter 8, Option Settings.

Receiving

数码说明书之家—WWW.54GG.COM

Chapter

Using TEL/FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/FAX.

RECEPTION

MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to TEL/FAX, your fax automatically answers all calls on two rings. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.

♦

If your fax detects a fax tone (this means that the call is an automatically dialled fax), it will automatically begin reception of the incoming document.

♦

If your fax doesn’t detect a fax tone (this means that the call is a voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don’t answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Comments:

Only the fax will alert you to voice calls or manually dialled faxes by pseudo

••••

ringing. An extension phone connected to the same line will not ring after the connection has been made.

The duration of pseudo ringing can be adjusted with Option Setting 10. See

••••

Chapter 8, Option Settings.

You can change the number of rings on which the machine answers calls by

••••

changing Option Setting 2. (See Chapter 8, Option Settings.)

Using FAX Mode

数码说明书之家—WWW.54GG.COM

RECEPTION

MODE

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

FAX

TEL

Receiving Documents

Documents

3. Receiving

TEL/FAX.

A.M.

When the reception mode is set to FAX, the machine will automatically answer all calls on two rings and receive incoming faxes.

2 rings Fax reception

You can change the number of rings on which the machine

♦

answers calls by changing Option Setting 2. (See Chapter 8,

Option Settings

♦

If you pick up the handset before the machine answers, you can

talk to the other party and/or receive a document as described in

Using TEL mode

Receiving Documents

数码说明书之家—WWW.54GG.COM

Using A.M. Mode

Press the

RECEPTION MODE

key until the arrow in the display points to A.M.

RECEPTION

MODE

TEL/FAX

TEL

FAX

A.M.

In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapter 6 for more details.

Using TEL Mode

数码说明书之家—WWW.54GG.COM

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION

MODE

TEL

TEL/FAX

When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line.

Answering with the fax’s handset

Pick up the handset when the machine rings.

If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.

Beep

RECEIVING

FAX

A.M.

Documents

3. Receiving

If you have set Option

Note:

Setting 14 (Fax signal receive) to NO, press the

START/MEMORY

key to begin reception.

Receiving Documents

数码说明书之家—WWW.54GG.COM

If the other party first talks and then wants to send a fax, press the

START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key).

••••

Make sure that the display shows RECEIVING, then replace the handset.

START/MEMORY

RECEIVING

Answering with an extension phone

Answer the extension phone when it rings.

If you hear a fax tone when you answer the extension phone, wait until your fax answers (the extension phone will go dead), and then hang up.

Beep

Phone goes dead

If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone

(only on a tone dial phone). This signals the fax to begin reception. Hang up.

Receiving Documents

数码说明书之家—WWW.54GG.COM

Comments:

Your fax will not accept the signal to begin reception (5**) if a document is

••••

loaded in its feeder.

If you have set Option Setting 14 to NO and hear a fax tone when you answer

••••

the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pick up the handset, and press the START/MEMORY key if you are on a pulse dial only phone.

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below.

Press these keys:

FUNCTION

Documents

3. Receiving

The display will show:

Press 1 to turn on the function, or 2 to turn it off.

The display will show:

Press the STOP key.

2 IN 1 PRINT

YES NO

1 2

PRINT CONTRAST

STOP

Receiving Documents

数码说明书之家—WWW.54GG.COM

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press these keys:

FUNCTION

The display will show:

Press 1 to turn automatic reduction on, or 2 to turn it off.

If you selected AUTO, go to Step 3. If you selected 100%, go to Step

If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%.

RECEPTION RATIO

AUTO 100%

1 2

93% 100%

1 2

Receiving Documents

数码说明书之家—WWW.54GG.COM

Press the STOP key.

STOP

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAMMED. After you add paper, replace the imaging film, or clear the jam, press the START/MEMORY key and the stored documents will print out.

♦

If you received documents in memory because the fax ran out of paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Documents

3. Receiving

Caution!

When documents are stored in memory, do not turn the power off. This will

••••

erase all of the contents.

If documents received in memory are lost due to a power failure or other

••••

interruption of the power supply, a CLEAR REPORT will be printed out when the power is restored. This gives information about the receptions lost, including the fax numbers of the transmitting machines if they are available.

Making

数码说明书之家—WWW.54GG.COM

Chapter

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 10 pages.)

The display will show:

Copies

READY TO SEND

Set the resolution and/or contrast if

••••

desired. (The default setting for copying is SUPER FINE.)

Press the COPY/HELP key.

The display will show:

COPY MODE

1: MULTI COPY

2: SORT COPY

START: COPY

♦

If you are only making one copy of the original (or of each original) and don’t want to make a reduction or enlargement setting, press the START/MEMORY key twice. Copying will begin.

♦

If you are only making one copy of the original (or of each original) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5.

RESOLUTION

COPY/HELP

数码说明书之家—WWW.54GG.COM

Press 1 (MULTI COPY) if you do not want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted.

MULTI

Making Copies

SORT

Example of three copies each of three originals

Sorted

(SORT COPY)

The display will show:

If you are making one copy per

ENTER # (01-99)

original, press the START/MEMORY key. If you are making multiple copies per original, enter the number of copies per original (if the number is less than 10, enter a "0" before the number).

The display will show:

Set the amount of reduction or

COPY RATIO

enlargement by entering a number from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Originals

Not sorted

(MULTI COPY)

Copies

4. Making

Example: Nine copies per original

Example: 50%

Making Copies

数码说明书之家—WWW.54GG.COM

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder). To change the setting, follow the steps below.

Press these keys:

FUNCTION

The display will show:

COPY CUT-OFF

Press 1 to set copy cut-off to YES (the remaining part of the document will not be printed), or 2 to set copy cut-off to NO (the remaining part will be printed on a second page).

The display will show:

INITIALIZE FILM

Press the STOP key to return to the date and time display.

YES

STOP

Making

数码说明书之家—WWW.54GG.COM

Chapter

Your fax can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a phone call, the power must be on.

Pick up the handset or press the

SPEAKER key. Listen for the dial tone.

Dial the number using one of the

following methods:

•••• Normal Dialling: Enter the full

•••• Rapid Key Dialling: Press the

Telephone Calls

telephone number with the numeric keys.

appropriate Rapid Key.

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

SPEAKER

•••• Speed Dialling: Press the SPEED

DIAL key, and enter the 2-digit Speed

Dial number with the numeric keys.

Speak with the other party when they

answer.

•••• If you pressed the SPEAKER key, pick

up the handset to talk.

5. Making Phone Calls

Making Telephone Calls

数码说明书之家—WWW.54GG.COM

Comments:

While the handset of the fax is lifted (off hook), an extension phone

••••

connected directly to the fax cannot be used to speak with the other party.

The fax may interrupt a voice call received on an extension phone if the

••••

reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a tone dial phone, you can prevent this by pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: 5, *, *.)

Chain Dialling

After lifting the handset, you can dial any combination of Normal Dialling, Rapid Key Dialling and Speed Dialling numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing number keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number.

Using the HOLD/SEARCH key

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial number. First search for the number as described in Using the HOLD/SEA RCH key in Sending a Fax by Automatic Dialling in Chapter 2, then pick up the handset or press the SPEAKER key. The number will be dialled automatically (do not press the START/MEMORY key).

Redial

The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handset to talk.

Making Telephone Calls

数码说明书之家—WWW.54GG.COM

Hold

You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD/SEARCH key again to resume conversation.

5. Making Phone Calls

Answering

数码说明书之家—WWW.54GG.COM

Chapter

Connecting an Answering Machine

If desired, you can connect an answering machine to your fax machine’s TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out.

Remove the seal covering the TEL. SET socket.

Connect the answering machine’s telephone line socket to the TEL. SET socket.

Machine Connection

••••

If desired, you can connect an extension phone to your answering machine’s extension phone socket.

TEL. SET

TEL. LINE

To answering machine’s telephone line socket

Activating the Answering Machine Hookup

数码说明书之家—WWW.54GG.COM

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You’ve reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Comments:

It is advisable to keep the length of the message under 10 seconds. If it is too

••••

long, you may have difficulty receiving faxes sent by automatic dialling.

Machine

6. Answering

Activating the Answering Machine Hookup

数码说明书之家—WWW.54GG.COM

Activating the Answering Machine Connection

Before you go out, activate the answering machine connection as follows:

Set the reception mode to A.M.

RECEPTION

MODE

TEL

FAX

TEL/FAX

Set your answering machine to auto answer.

••••

Your answering machine must be set to answer on a maximum of

A.M.

two rings. If not, you may not be able to receive faxes sent by automatic dialling.

••••

If your answering machine has a toll saver function, make sure that it will answer by the fourth ring.

How answering machine mode operates

While you are out, all of your incoming calls will be answered by the answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.

When you return and turn off your answering machine, be sure to change the reception mode back to FAX, TEL, or TEL/FAX!

数码说明书之家—WWW.54GG.COM

Chapter

Special Functions

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings.

Important:

••••

To use this function, you must subscribe to a caller identification service

from your telephone company.

Set Option Setting 2 (Number of Rings to Answer) to 2 or more rings (see

••••

Chapter 8).

Your fax may not be compatible with some caller identification services.

••••

Press these keys:

The display will show:

Press the * key.

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off.

Press the STOP key to return to the date and time display.

FUNCTION

OPTION SETTING

CALLER-ID

YES

STOP

Functions

7. Special

Caller ID

数码说明书之家—WWW.54GG.COM

How Caller ID operates

When you receive a call, the name and/or phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until you pick up the handset, or until the fax answers automatically if it is in FAX mode.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display example:

DOE JOHN 444-555-6666

Caller’s name Caller’s number

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your

telephone company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

PRIVATE CALL Caller information was not provided by the

telephone company at the caller’s request.

Viewing the Caller ID list

数码说明书之家—WWW.54GG.COM

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

♦

After you have received 20 calls, each new call will delete the oldest call.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

To print out the list, see Chapter 9, Printing Reports and Lists.

Caller ID

Press the keys shown at right. REVIEWING CALLS will appear in the display.

Press the * key to scroll through the list from the most recent call, or the # key to scroll through the list from the oldest call.

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

••••

If you want to send a fax, load the document and then press the START/MEMORY key.

••••

If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

Press the STOP key when you have finished viewing the list.

HOLD/SEARCH

START/MEMORY

STOP

Functions

7. Special

Caller ID

数码说明书之家—WWW.54GG.COM

To delete calls from the caller list

If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list.

Priority Call

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display. To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

Press the keys shown at right. PRIORITY CALL # will appear in the display.

Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step

2.)

Enter the phone number, including the area code, by pressing the number keys (max. of 20 digits).

Press the START/MEMORY key and then the STOP key.

FUNCTION

5 5 5 1

4 5 5 5

START/MEMORY

2 3

(Example)

STOP

Blocking voice calls

数码说明书之家—WWW.54GG.COM

With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).

In this case, when a voice call or a fax transmission comes in from a number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the second ring).

To use this function, set Option Setting 15 to YES as described in Chapter 8, Option Settings, and then enter the number in the Anti Junk Number List as explained in Blocking Reception of Unwanted Faxes in this chapter.

Caller ID

Functions

7. Special

Duplex Ringing

数码说明书之家—WWW.54GG.COM

Duplex Ringing

If you are a subscriber to Homefax 2 or Faxline 2, services provided by Hongkong Telecom, you will need to turn on Duplex Ringing. When this is done, the fax machine will signal voice calls by a short ringing cadence and fax transmissions by a long ringing cadence. In the case of a fax transmission, the fax machine will automatically answer the call after 2 rings (regardless of the reception mode setting) and receive the fax. To turn on Duplex Ringing, follow the steps below.

♦ For more information on the Homefax service, contact Hongkong

Telecom on 1000.

Important:

Duplex Ringing can only be used by Homefax 2 and Faxline 2 subscribers.

••••

Do not turn on Duplex Ringing if you are on a normal line, as the fax machine will not operate properly.

If you turn on Duplex Ringing, do not set the reception mode to TEL/FAX. If

••••

you do, the fax machine will not operate properly.

Press these keys:

FUNCTION

The display will show:

Press these keys:

The display will show:

Press "1" (YES) to turn Duplex Ringing

on, or "2" (NO) to turn it off.

Press the STOP key.

OPTION SETTING

DUPLEX RINGING

STOP

Broadcasting

数码说明书之家—WWW.54GG.COM

This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location.

♦

You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document(s).

The display will show:

READY TO SEND

Press the START/MEMORY key and then 2.

START/MEMORY

Broadcasting

Dial the receiving machines (maximum of 20) using one or both of the following methods:

••••

Enter one or more Speed Dial numbers by pressing the number keys.

••••

Press one or more Rapid Keys.

Press the START/MEMORY key.

Set the resolution and/or contrast if

••••

desired.

01 02 03

START/MEMORY

RESOLUTION

(Example)

Functions

7. Special

Broadcasting

数码说明书之家—WWW.54GG.COM

Press the START/MEMORY key. Transmission will begin.

••••

A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START/MEMORY

Cover Sheet

数码说明书之家—WWW.54GG.COM

You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions.

You can select a message.

For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Cover Sheet

Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all tranmissions until you turn it off.

Press these keys:

The display will show:

OPTION SETTING

Press these keys:

The display will show:

COVER SHEET

FUNCTION

Functions

7. Special

Cover Sheet

数码说明书之家—WWW.54GG.COM

Press 1 (YES) to turn on the cover sheet

function, or 2 (NO) to turn it off.

YES NO

The display will show:

AUTO PRINT OUT

Press the STOP key to return to the date

and time display.

1 2

STOP

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission.

Load the document(s).

•••• The document must be loaded before a

message can be selected.

•••• The cover sheet function must be

turned on.

Press these keys:

The display will show:

COVER SHEET HEAD

FUNCTION

Select a message by entering a number

数码说明书之家—WWW.54GG.COM

from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

Dial the receiving machine and transmit

the document.

Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.

Cover Sheet

(Example)

Functions

7. Special

Batch Page Numbering

数码说明书之家—WWW.54GG.COM

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

Load the document(s).

••••

The document must be loaded before batch page numbering can be set.

Press these keys:

The display will show:

FUNCTION

PAGE COUNTER SET

Enter the total number of pages ("01" to "99") by pressing the number keys.

••••

If you are sending a cover sheet, do not include it in the total number of

pages (the number will be adjusted automatically).

Dial the receiving machine and transmit the document.

Example: Eight pages

Batch Page Numbering

数码说明书之家—WWW.54GG.COM

Comments:

If you need to cancel a batch number entry, remove the document from the

••••

feeder or press the STOP key.

If the number of pages actually transmitted does not coincide with the batch

••••

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if it has been set to print out.

Functions

7. Special

Blocking Reception of Unwanted Faxes

数码说明书之家—WWW.54GG.COM

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 15 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.

Comments:

Up to 5 numbers can be entered in the Anti Junk Number List.

••••

The Anti Junk function will not operate for a number which has also been

••••

stored as a Priority Call number.

To clear a number from the Anti Junk Number List, you need to know the

••••

1-digit number which identifies it. If you have forgotten this number, print out the Anti Junk Number List as explained in Chapter 9.

Press the keys shown at right. STORE JUNK # will appear in the display.

FUNCTION

Press 1 to store a number in the Anti

Junk Number List, or 2 to clear a number from the list.

Storing: Enter a 1-digit number from 1 to 5. This number identifies the fax/voice number you will store in the next step. Clearing: Enter the number which identifies the fax/voice number you want to clear, and go to Step 5.

SET

CLEAR

(Example)

数码说明书之家—WWW.54GG.COM

Enter the full number you want to block (max. of 20 digits).

Press the START/MEMORY key.

Blocking Reception of Unwanted Faxes

(Example)

START/MEMORY

Return to Step 3 to enter (or clear) another number, or press STOP to exit.

STOP

Step 3 or

Functions

7. Special

Sending Documents From Memory

数码说明书之家—WWW.54GG.COM

Sending Documents From Memory

With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After transmission, the document will be cleared from memory.

♦

Only one memory transmission can be set at a time.

♦

The amount of memory currently occupied appears as a

percentage in the display while the document is being scanned.

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••••

desired.

Press the START/MEMORY key and then 1.

The display will show:

ENTER STATION #

RESOLUTION

START/MEMORY

数码说明书之家—WWW.54GG.COM

Enter the number of the receiving machine using one of the following methods:

••••

Press a Rapid Key.

••••

Press the SPEED DIAL key and enter a Speed Dial number.

••••

Enter a full telephone number by pressing the number keys.

Press the START/MEMORY key if you entered a Speed Dial number or a full number.

••••

The document will be scanned and stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary).

Sending Documents From Memory

01 02 03

(Example)

START/MEMORY

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

♦

Press the START/MEMORY key if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦

Press the STOP key if you want to cancel the entire transmission.

Functions

7. Special

Polling (Requesting a Fax Transmission)

数码说明书之家—WWW.54GG.COM

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others.

To use the polling function, you must first set Rapid Key 08/POLL for use as a polling key. This is done by changing Option Setting 16, as described in Chapter 8, Option Settings. (Note that when Rapid Key 08/POLL is set as a polling key, it cannot be used for Rapid Key Dialling.)

Requesting transmission

Dial the fax machine you want to poll using one of the following methods:

••••

Pick up the handset (or press the SPEAKER key) and press a One Touch Dial key. Wait for the fax answerback tone.

••••

Pick up the handset (or press the SPEAKER key) and dial the full number. Wait for the fax answerback tone.

••••

Press the SPEED DIAL key and enter a 2-digit Speed Dial number.

(Example)

PQRS

ABC

DEF

JKL

MNO

GHI

TUV

WXYZ

••••

Enter the full number using the numeric keys.

Press Rapid Key 08/POLL .

••••

If you used the handset, replace it when POLLING appears in the display. Reception will begin.

08/POLL

Polling (Requesting a Fax Transmission)

数码说明书之家—WWW.54GG.COM

Being polled (polling standby)

To let another fax machine poll your machine, simply set the reception mode to FAX, and load the document(s) to be sent.

Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible whilst your fax is on polling standby.

Polling security

Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine’s list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.

To use Polling Security, follow the steps below to turn the function on, and then enter permitted numbers as shown on the following page.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key three times. SECURITY SELECT will appear in the display.

Press 1 to turn polling security on, or 2 to turn it off.

Press the START/MEMORY key and then the STOP key.

FUNCTION

START/MEMORY

Functions

7. Special

STOP

Polling (Requesting a Fax Transmission)

数码说明书之家—WWW.54GG.COM

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your machine’s list of permitted numbers.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key four times. PASSCODE # MODE will appear in the display.

Press 1 to store a number, or 2 to clear a number.

Storing: Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Step 6.

FUNCTION

(Example)

Enter the fax number (max. of 20 digits).

Press the START/MEMORY key.

Return to Step 4 to enter (or clear) another number, or press STOP to exit.

6 2 1 3

START/MEMORY

Step 4 or

(Example)

STOP

Timer Operations

数码说明书之家—WWW.54GG.COM

Timer Operations

The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance.

As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at right.

TIMER MODE will appear in the display.

Press # to set a transmission operation

(SEND MODE), or * to set a polling operation (POLLING MODE).

Press 1 to select SET.

Enter the time at which you want the

operation to take place in 24-hour format (2 digits for the hour and 2 digits for the minute).

Press the START/MEMORY key.

FUNCTION

START/MEMORY

Example: 9:25

Functions

7. Special

Timer Operations

数码说明书之家—WWW.54GG.COM

Enter the Speed Dial number of the

receiving fax machine.

•••• If this is a polling operation, go to Step

Press the START/MEMORY key.

Adjust the resolution and/or contrast if

desired (skip to the next step if you don’t want to change settings).

(Example)

START/MEMORY

RESOLUTION

Press the START/MEMORY key and

then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.

START/MEMORY

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

Press the keys shown at right.

TIMER MODE will appear in the display.

Press # to cancel a transmission operation,

or * to cancel a polling operation.

Press 2 to select CLEAR.

Press the START/MEMORY key and

then the STOP key.

FUNCTION

START/MEMORY

STOP

Option

数码说明书之家—WWW.54GG.COM

Chapter

The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below.

Settings

8. Option

FUNCTION

First press and 4, then press # or * to scroll through the options.

FUNCTION

Setting 1: FINE RESOLUTION PRIORITY

This option sets the default resolution (the resolution used if a setting is not made with the RESOLUTION key) for transmitting documents. Press 1 (YES) to set the default resolution to FINE, or 2 (NO) to set it to STANDARD.

•

Initial setting: 2

FUNCTION

Display will show:

FINE PRIORITY

YES

STOP

NUMBER OF RINGS

Option Settings

数码说明书之家—WWW.54GG.COM

Setting 2: NUMBER OF RINGS TO ANSWER

This sets the number of rings the fax machine waits before answering an incoming call in FAX and TEL/FAX reception modes. Enter any number from 2 to 5.

•

Initial setting: 2

FUNCTION

Press

until display shows:

NUMBER OF RINGS

Enter a number from

to 5

5 RING TEL ANS.

STOP

Setting 3: 5 RINGS TEL ANSWER

Press 1 (YES) to have the fax machine answer a call after 5 rings when it is in TEL reception mode. Press 2 (NO) to turn the function off.

•

Initial setting: 2

FUNCTION

Press

until display

5 RING TEL ANS.

shows:

YES

STOP

RECALL INTERVAL

Setting 4: RECALL INTERVAL

This sets the amount of time your fax will wait between automatic redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minutes, etc., up to a maximum of 15 minutes.

•

Initial setting: 05

FUNCTION

Press

Enter a number from

to 15

until display shows:

RECALL TIMES

RECALL INTERVAL

STOP

Option Settings

数码说明书之家—WWW.54GG.COM

Setting 5: RECALL TIMES

This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from 00 to 03.

•

Initial setting: 02

FUNCTION

Press

until display

RECALL TIMES

shows:

Enter a number from

to 03

TEL/FAX REMOTE #

STOP

Setting 6: TEL/FAX REMOTE NUMBER (TRANSFER CODE)

If you hear a fax tone when you answer a call on a tone dial extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5, *, and * on the phone. Use this setting if you want to use a number other than 5 to begin fax reception. You can enter any number from 0 to 9.

•

Initial setting: 5

FUNCTION

Enter a number from

to 9

Press

REMOTE RECEPTION

until display shows:

TEL/FAX REMOTE #

STOP

Settings

8. Option

Setting 7: REMOTE RECEPTION SELECT

If you don’t intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone. Press 1 to turn detection on, or 2 to turn detection off.

•

Initial setting: 1

FUNCTION

Press

YES NO

until display

REMOTE RECEPTION

shows:

TRANSACTION LIST

STOP

Option Settings

数码说明书之家—WWW.54GG.COM

Setting 8: TRANSACTION REPORT PRINT SELECT

This sets the condition for printing out a Transaction Report. Enter a number from 1 to 5 as follows:

1 (ALWAYS PRINT): A report will be printed after each

transmission, reception, or error.

2 (ERR/TIMER/MEM): A report will be printed after an error, timer

operation, or memory operation.

3 (SEND ONLY): A report will be printed only after a

transmission.

4 (NEVER PRINT): A report will never be printed.

5 (ERROR ONLY): A report will be printed only after an error

occurs.

•

Initial setting: 5

FUNCTION

Press

Enter a number from

to 5

Setting 9: DIAL MODE

This sets the mode of dialling. Press 1 if you are on a tone dial line, or 2 if you are on a pulse dial line.

•

Initial setting: 1

FUNCTION

Press

TONE PULSE

until display

TRANSACTION LIST

shows:

DIAL MODE

until display

DIAL MODE

shows:

PSEUDO RING DUR.

STOP

Option Settings

数码说明书之家—WWW.54GG.COM

Setting 10: PSEUDO RINGING DURATION

This sets the duration of pseudo ringing in TEL/FAX reception mode. Press 1 for 15 seconds, 2 for 30 seconds, 3 for 60 seconds, or 4 for 120 seconds.

•

Initial setting: 1

FUNCTION

Press

until display

PSEUDO RING DUR.

shows:

Enter a number from

to 4

QUIET DETECT TM.

STOP

Setting 11: QUIET DETECT TIME

When an answering machine is connected to the fax, the fax will take over the line and begin reception if it detects a certain duration of silence after the answering machine answers a call. This sets the duration of silence (in seconds). Enter a number from 01 to 10, or enter 00 to turn off the function.

•

Initial setting: 04

FUNCTION

Enter a number from

to 10

Press

FAX RX A.M. FAILS

until display shows:

QUIET DETECT TM.

STOP

Settings

8. Option

Setting 12: FAX RX A.M. FAILS

Press 1 (YES) to have the fax answer a call if an answering machine connected to the fax does not answer within 5 rings. Press 2 (NO) to turn the function off.

•

Initial setting: 2

FUNCTION

YES

Press

until display

FAX RX A.M. FAILS

shows:

DUPLEX RINGING

STOP

Option Settings

数码说明书之家—WWW.54GG.COM

Setting 13: DUPLEX RINGING If you are a subscriber to Homefax 2 or Faxline 2, you can use Duplex Ringing to separately signal fax transmissions and voice calls. Faxes will be signalled by a long ringing cadence and received automatically after 2 rings. Voice calls will be signalled by a short ringing cadence. Press "1" to turn Duplex Ringing on, or "2" to turn it off. (This setting is described in more detail in "Duplex Ringing" in Chapter 7.)

•

Initial setting: 2

FUNCTION

YES NO

Press

FAX SIGNAL RX

until display shows:

DUPLEX RINGING

Setting 14: FAX SIGNAL RECEIVE

Your fax will automatically begin reception if you hear a high-pitched fax tone after answering a call. If you use a computer fax modem on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents sent from the computer fax modem. Press 1 to turn the function on, or 2 to turn it off.

STOP

•

Initial setting: 1

FUNCTION

YES

Press

Setting 15: JUNK NUMBER CHECK

Press 1 to prevent reception from fax numbers (and voice numbers if you are using Caller ID) entered in the Anti Junk Number List. Press 2 to allow reception from all numbers.

•

Initial setting: 2

FUNCTION

YES

Press

until display shows:

JUNK # CHECK

until display shows:

POLLING

FAX SIGNAL RX

STOP

JUNK # CHECK

STOP

Option Settings

数码说明书之家—WWW.54GG.COM

Setting 16: POLLING

Press 1 if you want to use Rapid Key 08/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key.

•

Initial setting: 2

FUNCTION

Press

until display

POLLING

shows:

YES

STOP

CALLER-ID

Setting 17: CALLER ID

If you subscribe to a Caller ID service and want to use the Caller ID function, press 1. To turn Caller ID off, press 2. (Caller ID is explained in more detail in Caller ID in Chapter 7.)

•

Initial setting: 2

FUNCTION

YES NO

Press

COVER SHEET

until display shows:

CALLER-ID

STOP

Settings

8. Option

Option Settings

数码说明书之家—WWW.54GG.COM

Setting 18: AUTO COVER SHEET

Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off.

•

Initial setting: 2

FUNCTION

Press

until display

COVER SHEET

shows:

YES

STOP

AUTO PRINT OUT

Setting 19: ACTIVITY REPORT AUTO PRINT OUT

Press 1 to have your fax automatically print out an Activity Report once every 30 operations. (The list can still be printed out on demand when desired.) Press 2 to turn automatic print-out off.

•

Initial setting: 2

FUNCTION

until display

AUTO PRINT OUT

shows:

YES NO

ECM MODE

STOP

Setting 20: ERROR CORRECTION MODE (ECM) Press "1" (YES) to have any distortions in a transmission due to noise on the telephone line be corrected before print-out at the receiving end. This is only effective when the other machine has ECM as well. Press "2" (NO) to turn the function off.

•

Initial setting: 1

FUNCTION

YES

Display will show:

FINE PRIORITY

ECM MODE

STOP

数码说明书之家—WWW.54GG.COM

Printing

Chapter

You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.

Printing a list

Press these keys:

Reports and Lists

FUNCTION

Lists

9. Printing

The display will show:

Press the # key or the * key until the desired list appears in the display.

Press the START/MEMORY key.

Activity Report

This report shows information on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is divided into two parts: the TRANSMISSIONS ACTIVITY REPORT, which shows information on transmissions, and the RECEPTIONS ACTIVITY REPORT, which shows information on receptions.

LISTING MODE

START/MEMORY

Printing Reports and Lists

数码说明书之家—WWW.54GG.COM

If Option Setting 19 (Auto Print Out) is set to YES, a report will

♦

be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.)

♦

All information is erased after a report is printed out. If automatic print-out is disabled and print-out has not been performed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

Explanation of headings

SENDER/ RECEIVER

PAGES Number of pages transmitted or received.

NOTE

The fax number of the other machine involved in the transaction. In the case of a transmission, the number dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this machine does not have an ID function, the communication mode will appear (for example, "G3").

- Transmission/reception was normal.

P.FAIL

persists, try a different outlet. If necessary, have an electrician check your power lines.

JAM

the paper or document is loaded properly. Make sure the operation panel is shut securely.

NO PAPER

- A power failure occurred. If you have power and the problem

- A problem with the paper or original document occurred. Make sure

- You ran out of paper during reception.

Printing Reports and Lists

数码说明书之家—WWW.54GG.COM

COM.E-0

See Line Error in Chapter 11.

CANCEL

pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

COM.E-7

- Transmission was cancelled because the

- A telephone line error prevented the transaction.

Timer List

This list shows the timer operations which are currently set.

STOP

key was

Lists

9. Printing

Telephone Number List

This list shows the fax and voice numbers which have been stored for automatic dialling.

SHARP FO-785 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual