Sharp FO-781 User Manual

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MODEL

FO-781

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Making Telephone Calls

6. Answering Machine Connection

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

WARRANTY

Facsimile Products

Congratulations on Your Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However, to the extent permitted by such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use, Sharp limits its liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase documentation.

Model No. Serial No. Date of Purchase Place of Purchase

SPform046 (2Sept97)

FOR LOCATION ENQUIRIES WITHIN

AUSTRALIA

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

SHARP SERVICE REFERRAL CENTRE

FREECALL:

DURING NORMAL BUSINESS HOURS

SHARP CORPORA TION OF A USTRALIA PTY. LIMITED

1 Huntingwood Drive, Huntingwood NSW 2148

Important Notice: This warranty applies only to products sold in Australia & New Zealand

CALL THE

FACSIMILE: (02) 9672 1210

1 300 15 50 22

A.C.N. 003 039 405

FOR THE SERVICING OF PRODUCTS

PURCHASED IN

CONT A CT YOUR SELLING DEALER/RETAILER

SHARP CORPORA TION OF NEW ZEALANDLIMITED

NEW ZEALAND

OR FOR REFERRAL TO A

SERVICE CENTRE,

CALL SHARP CUSTOMER SERVICES

TELEPHONE:

FACSIMILE: 09 636 6972

Cnr Mahunga Drive & Hastie Avenue,

09 634 7699

Mangere, AUCKLAND

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Automatic dialling Rapid Key Dialling: 8 numbers

Speed Dialling: 80 numbers

Imaging film Initial starter film (included with fax machine):

10 m roll (approx. 30 A4 pages)

Replacement film:

FO-3CR 30 m roll (two rolls in package, one roll yields approx. 95 A4 pages)

Automatic document feeder

Memory size*: 512 KB (approx. 30 average pages) Modem speed 9600 bps with automatic fallback to 7200,

Transmission time* Approx. 15 seconds (Sharp special mode) Reception modes FAX, TEL, TEL/FAX, A.M. Resolution Horizontal:

* Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only).

10 sheets max.

4800, or 2400 bps

8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine/Halftone: 7.7 lines/mm Super fine:15.4 lines/mm

Display 16-digit LCD display Recording system Thermal transfer recording Halftone (greyscale) 64 levels (When sending) Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT) G3 mode Compression scheme MH, MR, Sharp Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 204 mm max. Input document size Automatic feeding:

Width: 148 to 216 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 mm Length: 140 to 600 mm

Effective scanning width 210 mm max. Contrast control Automatic/Dark selectable Copy function Standard Telephone function Standard (Cannot be used for incoming/

outgoing if power fails)

Power requirements 230-240 V AC, 50 Hz Operating temperature 5 to 35°C Humidity Maximum: 85 % Power consumption Stand-by: 2.3 W

Maximum: 115 W

Dimensions Width: 343 mm

Depth: 313 mm Height: 312 mm

Weight Approx. 3.4 kg

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal.

In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In Ne w Zeala nd, inst alling o r modifyin g telephon e lines sh ould be done in accordance with Telecom wiring practices.

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

This machine must only be connected to a 230-240 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet may damage the machine.

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been sp illed into the machi ne or the ma chine has be en exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing dam ag ed. Do not allow anything to rest on the power cord, and do not install the machine

where people may walk on the power cord.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

Do not place this mac hine on a n unstab le c art, stand or tab le. Th e machi ne could be seriously damaged if it falls.

Never install telephone wiring during a lightning stor m. Never install telephone sockets in wet locations unless the socket is specifically

designed for wet locations. Neve r tou ch uni ns ulated telephone wires or terminals u nl ess th e tel ep hon e li ne h as

been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The socket-outlet must be installed near the equipment and must be easily

accessible.

Important:

This facsimile machine is not designed for use on a line which has call waiting,

♦

call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine on a telephone line using any of these services, you may experience errors during transmission and reception of facsimile messages.

This facsimile machine is not compatible with digital telephone systems.

♦

This facsimile machine is designed to operate in Australia and New Zealand only.

♦

WARNING NOTICE:

NO calls can be made to or from this fax during a mains power failure. WARNING - Australian Communications Authority (ACA) regulations state that no

unauthorised changes or modifications to this equipment are permitted. Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding

emission of electromagnetic interference. These limits are designed to provide reasonable protection against interference in

an installation. This equipment generates, uses and can radiate radio frequency energy and, i f not ins talle d and us ed in ac corda nce with the i nstruct ions , may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment doe s ca us e i nterference to radio or televi si on rec ep tion, which can be determined by turning the equipment off and on, the user is enco uraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment to an outlet on a different circuit to that which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help. For Australia: The Ringer Equivalence Number (REN) for this equipment is written

on the back o f the machi ne. The sum of all the Ringer Equi va lence Num bers (REN' s) on your telephone line should not exceed 3 to assure correct service from your telephone company.

IMPORTANT NOTICE FOR NEW ZEALAND USERS

Please note: The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it impl y that any product is compatib l e wit h all of Telecom's network services.

This equipment shall not be set up to make automatic calls to the Telecom '111' Emergency Service.

To avoid telephone charges for local calls, be sure to store numbers without code in your rapid or speed dial locations.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

area

Table of Contents

Introduction 1

Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 7

1. Installation 9

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . 21

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

2. Sending Documents 29

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 36

3. Receiving Documents 44

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

4. Making Copies 52

5. MakingTelephone Calls 54

Table of Contents

6. Answering Machine Connection 56

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 56

Activating the answering machine connection . . . . . . . . . . . . . . . . .58

7. Special Functions 59

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . .68

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . 70

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 72

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

8. OptionSettings 77

9. Printing Reports and Lists 84

10. Maintenance 87

11. Troubleshooting 90

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

Answering machine connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Quick Reference Guide 100

Index 102

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray extension

Original document support

Rapid key labels

Handset

Points to keep in mind when setting up

Operation manual

Handset lead

Telephone line cord

Gears (4)

If any are mis s ing, contact your dealer or retailer.

Imaging film cartridge

Imaging film (initial starter roll)

1. Installation

Adapter (for New Zealand)

Adapter (for Australia)

Do not plac e the machine in direct sunlight.

Do not plac e the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is mov ed from a cold to a warm place , it is poss ible that conden sation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

A Look at the Operation Panel

GHI

PQRS

SPEED DIAL key

Press this key to dial a 2-digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialled.

Display

This displays messages and prompts during operation and programming.

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a document.

5 6

FACE DOWN

(MAX 10 SHEETS)

TEL FAX

A.M.

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

ABC

JKL

TUV

8 0

TEL/FAX

0201

VO LUME keys

08/POLL07060504

VOLUME

RECEPTION

DOWN UP

MODE

RESOLUTION FUNCTION

COPY/HELP

STOP

START/MEMORY

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures.

HOLD/SEARCH key

Press this key to search for an automatic dialling number, or, during a phone conv ersat ion, press this key to put the other party on hold.

SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

Rapid Dial keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

STOP key

Press this key to cancel operations before they are completed.

A Look at the Operation Panel

1. Installation

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax .

Connections

Handset

Connect the handset as shown and place it on the handset rest.

The ends of the handset lead are

♦

identical, so they will go into either socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Power lead

Plug the power l ead int o a 230 -240 V, 50 Hz, earthed (3-prong) AC outlet.

Caution:

When disconnecting the fax, unplug the telephone line cord before unplugging the powe r lead.

Caution:

The mains outlet (socket outlet) should be installed near the equipment and be easily accessable.

The machine does not ha ve a power on/off switch, so the power is turned on and off by simply plugging or unplugging the powe r lead.

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Note: If your area e xperiences a high

incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines . Surge protectors can be purchased at most telephone specialty stores.

Connections

Moving yo ur fax and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

Telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the other end of the line c ord int o th e socket on the back of the fax marked TEL. LINE. Plug the adapter into the telephone socket on the wall.

TEL.

For Au stralia

LINE

Be sure to insert the telephone line cord into the TEL. LINE socket. D o not insert it into the

TEL. SET socket.

Comments:

Your fax is set for tone dialling. If

♦

you are on a pulse only dial line, you must set the fax for pulse dialling by cha ngi ng O pt ion Settin g

7. This procedure is described in Chapter 8, Option Settings.

If you intend to use a computer fax

♦

modem on the same phone line, you must reset Option Setting 12 (Fax Signal Receive) to NO in order to prevent transmission and reception errors. This procedure is described in Chapter 8, Option Settings.

1. Installation

For New Zealand

Connections

Trays

Attach the paper tray extension.

Pull the paper release plate

♦

forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the fax.

To connect an answering machine

♦

to your fax, see Chapter 6,

Answering Machine Connection.

Remov e the seal co verin g the TEL.

SET socket.

Connect the exte ns ion phone line

to the TEL. SET socket.

Attach the original do cument support.

Note: The original doc umen t supp ort has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Important:

In New Zealand, not all standard telephones and answering machines will respond to incomi ng ringing when connected to the extension socket of the equipment.

Loading the Imaging Film

Your fax uses a roll of imaging film to crea te printed text and im age s. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with y o ur fax can print about 30 A4 pages.

Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.

Open the operation panel by

grasping the fi nge r ho ld an d pu lling up.

When replacing the film, us e a rol l of Sharp FO-3CR imaging film. One roll can print about 95 A4 pages.

Pull the green release on the right

side of the machine forward, and open the print compartment cover.

1. Installation

If you are install ing the i magi ng film for the first time, go to Step 6.

Loading the Imaging Film

Remove the imaging film cartridge

from the print compartment (grasp the handle at the front of the cartridge) and turn it over.

Remove the used film from the

cartridge.

Remove the ne w roll o f imaging film

from its packaging. Do not yet remove the band that

•

holds the rolls together.

Insert the large gear into the green

end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool. Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

If needed, pull the spools apart

•

slightly to allow the gears to fit (the band will stretch).

Remove the four green gears from

the used film.

DO NOT DISCARD THE FOUR GREEN GEARS!

Slot

Protrusion

Large gear

Loading the Imaging Film

Insert the large gear into the large

holder on the imaging fi lm cartridge (make sure it clic ks i nto pla ce), and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two

spools together. Unroll the film slightly and insert the small gears into their holders.

Turn the cartridge over, grasp the

handle, and inse rt the cartridge into the print compartment.

Rotate the large gear toward you

until the film is taut.

Close the print compartment cover

(press down on bo th si de s to make sure it clicks into place), and then close the operation pane l.

Click!

1. Installation

Loading the Imaging Film

Load paper in the paper tray and

then press the following keys to initialize the film.

Note: Paper must be loaded before the film can be initializ e d. To load paper, see the following section, Loading Printing Paper.

FUNCTION

INITIALIZ E FILM

START/MEMORY

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

Use the following imaging film, which is available from your dealer or retailer:

Sharp FO-3CR Imaging Film

Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number of sheets is:

60 for paper from 60 to 75 g/m

♦

50 for paper from 75 to 90 g/m

♦

Fan the paper, and then tap the

edge against a flat surface to even the stack.

Pull the paper release plate toward

you.

Insert the stack of paper into the

tray, print side down. If paper remains in the tray, take it

•

out and combine it into a sing le stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side will result in poor print quality.

1. Installation

Loading Printing Paper

Push the paper release plate back

down. If the paper release plate is not

•

pushed down, paper feed errors will result.

Note: When receiving faxes or copying documents, do not allow a large number of pages to a ccumula te in the output tray. This may obstruct the outlet and cause paper jams.

Your fax has been set at the f actory

to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

FUNCTION

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL LIGHT

COPY CUT-OFF

Press the STOP key to return to the date and time display.

1 2

STOP

Press twice

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

Once you e nter this inf ormation, it will automatically appear at the top of each fax page you send.

1. Installation

4 7

3 key

213 5 6 8 0

# key

STOP key

FUNCTION key

START/ MEMORY key

Note: The imaging film and printing

paper must be loaded before your name and fax number can be entered.

Press these keys:

FUNCTION

The display will show:

OWN NUMBER SET

Press the START/MEMORY key.

START/MEMORY

The display will show:

ENTER FAX #

Press twice

Entering Your Name and Fax Number

Enter your fax number by pressing

the number keys. Up to 20 digits can be entered.

3 21

4 2

4 4 1 1

(Example)

To insert a space between digits,

•

press the # key. To insert a "+", press the * key.

If you make a mistake, press the

•

HOLD/SEARCH key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.

Press the START/MEMORY key to

enter the fax num ber in mem ory.

START/MEMORY

The display will show:

ENTER YOUR NAME

Enter your name by pressing the

number keys as shown in the followin g chart. Up to 24 characters can be entered.

Example:

SHARP = 77777 444 22 7777 77

SPACE =

A = B =

C =

D =

E =

F =

G =

H =

I =

To enter two letters in succession

♦

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T = U =

V =

W =

X =

Y =

Z =

move

that require the same key, press the SPEAKER key after entering the first letter. (The SPEAKER key moves the cursor forward, and the HOLD/ SEARCH key moves the cursor backward.)

To clear a mistake, press the

♦

SPEED DIAL key. To change case, press the

♦

REDIAL key.

SPEAKER

HOLD/

To enter one of the following

♦

symbols, press the # key or the * key repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } → ←

Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

Press the START/MEMORY key to

save your name in memory.

START/MEMORY

The display will show:

SECURITY SELECT

Press the STOP key to return to the

date and time display.

STOP

Entering Your Name and Fax Number

1. Installation

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of e v ery page you fax.

3 key

213

5 6

8 0

* key

Note: The imaging film and printing paper must be loaded bef ore the d ate and time can be set.

Press these keys:

FUNCTION

STOP key

FUNCTION key

START/ MEMORY key

The display will show:

DATE & TIME SET

Press 3 times

Enter a two-digit number f or the da y

("01" to "31").

0 5

Example: the 5th

To correct a mistake, press the

•

SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.

Enter a two-digit number for the

month ("01" for January, "02" for February, "12" for December, etc.).

0 1

Example: January

Enter the year (four digits).

0 1

Example: 2001

Press the START/MEMORY key.

START/MEMORY

The currently set date will appear

•

in the display.

Setting the Date and Time

Enter a two-digit number for the

hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

90 52

Example: 9:25

Press the START/MEMORY key to

start the clock.

START/MEMORY

The display will show:

STORE JUN K #

Press the STOP k ey to re turn to the

date and time display.

STOP

1. Installation

Selecting the Reception Mode

Your fax machine has four modes for receiving incoming calls and faxes: TEL mode:

This mode is the most convenient for receiving phone calls. F axes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically d ialled f ax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 6). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

14 FEB 10:30

TEL/FAX

RECEPTION

MODE

For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 3, Receiving Documents. For more information on using A.M. mode, see Chapter 6.

14 FEB 10:30

TEL/FAX

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

FAX

TEL

A.M.

FAX

TEL

A.M.TEL/FAX

FAX

TEL

A.M.

Volume Adjustment

DOWN key UP key

213

5 6

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Speaker

Press the SPEAKER key.

SPEAKER

You can adjust the volume of the speaker and ringer using the UP and DOWN keys.

When the display shows the

desired volume level, press the SPEAKER key to turn off the speaker.

SPEAKER

Ringer

Press the UP or DOWN key. (Make

sure the SPEAKER key has not been pressed.)

DOWN

1. Installation

Press the UP or DOWN key.

DOWN

SPEAKER: HIGH

SPEAKER: MIDDLE

SPEAKER: LOW

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK?

Volume Adjustment

The ringer will ring once at the

•

selected level, then the date and time will reappear in the display.

If you selected RINGER:OF F OK ?,

press the START/MEMORY key.

START/MEMORY

Silent ring fax detection system

You can also set your fax machine to receive faxes silently, but ring to alert you to a voice call. To do so, set the ringer volume to OFF and set the reception mode to TEL/FAX. When a voice call comes in, a special ringer on the fax will ring. Note that extension telephones will not ring.

Note: During intial ringing before the fax picks up the call, the fax will be silent but extension telephones will ring.

2. Sending Documents

Transmittab le Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size Maximum size

148 mm

140 mm

Minimum weight Maximum weight

52 g/m²

Loading several pages at once:

Minimum size Maximum size

148 mm

140 mm

216 mm

157 g/m²

216 mm

600 mm

297 mm

Note: Letters or graphics on the

edges of a document will not be scanned.

Letters in the shaded

5 mm

area will not be scanned.

4 mm

5 mm

4 mm

Other restrictions

The scanner cannot recognise

♦

yellow, greenish yellow, or light blue ink.

Ink, glue, and correcting fluid on

♦

documents mu st be dry befo re they pass through the document feeder.

All clips, staples, and pins must be

♦

removed from documents before loading in the feeder. If these are not remov ed, the y may d amage the machine.

2. Sending

Documents

Minimum weight Maximum weight

52 g/m²

80 g/m²

Documents which are patche d,

♦

taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

If you need to sen d or cop y mo re than 10 pa ges, place the a dditional pages ge ntly

♦

and carefully in th e feeder just be fore the last page i s sc ann ed . D o not try to force them in, as this may cause double-feeding or jamming.

If your document consists of several large or thick pages which must be loaded

♦

one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the

width of your document.

Place the document face down and

push it gently into the document feeder. The top edge of the document should enter the machine first.

The feeder will draw the leading

•

edge of the document into the machine. The display will show:

Adjust the resolution and/or

contrast setting (if desired) as explain ed in the s ec t io n Re solution and Contrast, then dial the receiving machine as explained in Sending a Fax by Normal Dialling.

RESOLUTION

READY TO SEND

Removing a document from the feeder

If you need to remo v e a document from the feeder, open the operation panel.

Important!

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel by

grasping the fi nge r hol d and pul lin g up.

Loading the Document

Close the operation panel, making

sure it clicks into place.

Click!

2. Sending

Documents

Remove the document.

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the defa ul t co ntrast setting is AUTO.

Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.

Resolution settings

STANDARD Use STANDARD for

ordinary documents. This setting gives you the fastest and most economical transmission.

FINE Use FINE for

documents containing small letters or fine drawings.

You must adjust the settings each tim e you don't want to use the default settings.

Contrast settings

AUTO Use AUTO for normal

documents.

DARK Use DARK for faint

documents.

Load the document(s).

SUPER FINE Use SUPER FINE for

documents containing very small letters or very fine drawings.

HALF TONE Use HALF TONE for

photographs and illustrations. The original will be reproduced in shades of grey.

The document must be loaded

•

before the resolution and contrast can be adjusted.

Press the RESOLUTION key one

or more times until the desired resolution and contrast settings appear in the display.

The first time y ou mo ve through the

•

list of resolution settings, the contrast setting AUTO will appear next to each re sol uti on s etti ng. The second time you move through the list, the contrast setting DARK will appear.

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

Resolution and Contrast

2. Sending

Documents

RESOLUTION

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Note: In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn't, your machine will automatically step down to the next best available setting.

Sending a Fax by Normal Dialling

With Normal Dialling, you pic k up the handset (or pres s the SPEAKER k e y) and dial by pressing the number keys.

If a person answers, you can talk with them through the handset before sending

♦

the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) Normal Dialling allows you to listen to the line and make sure the other fax

♦

machine is responding.

Load the document(s).

READY TO SEND

Set the resolution and/ or cont r ast if

•

desired.

RESOLUTION

Pick up the handset or press the

SPEAKER key. Listen for the dial tone.

SPEAKER

Dial the number of the receivin g

machine by pressing the numeric keys.

Wait for the connection. Depending

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

on the setting of the receiving machine, you will either hear a facsimile recepti on tone or the other person will answer.

Beep

If the other party answers, (lift the

•

handset if the SPEAKER key was pressed) ask them to press their START key. This causes the receiving machine to issue a reception tone.

When you hear the reception tone,

press the START/MEMORY key. Replace the handset if you used it.

Sending a Fax by Normal Dialling

START/MEMORY

When transmission is completed,

•

the fax will beep once.

Using the REDIAL key

You can press the REDIAL key to redial the last number dialled. To send a document, pr oce ed from Step 4 of Normal Dialling. Note that the speaker will be automatically activated when you press the

REDIAL key. Facsimile reception tone: This is a

pronounced, high-pitched tone that the receiving machine sends to the transmitting machine to indicate that it is ready to receive.

2. Sending

Documents

Sending a Fax by Automatic Dialling

Yo u can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number.

To use Automatic Dialling, you must first store the full fax or telephone number in

♦

your fax machine. When you store a fax or telephone number, you select a two-digit Speed Dial

♦

number for it. 88 Speed Dial number s are available.

Speed Dial numbers 01 through 08 are for Rapid Ke y (one-to uch) Dialling.

Speed Dial numbers 09 through 88 are for dialling with the SPEED DIAL key.

Attach the strip of Rapid Key labels above the Rapid Keys.

SPEED DIAL key

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Rapid Keys

SPEED

DIAL

START/MEMORY

When you store a number in a Rapid Key, write the name of the party on the label.

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

FUNCTION

FAX/TEL # MODE

Press 1 to select SET.

Sending a Fax by Automatic Dialling

Enter the fax or voice number by

pressing the number keys (max. of 32 digits including pauses). (Note: A space cannot be entered.)

ABC

DEF

JKL

GHI

PQRS

Press the SPEED DIAL key to

•

clear a mistake.

MNO

TUV

WXYZ

2. Sending

Documents

FAX/TEL # SET

ENTER SPEED #

Enter a two-digit Speed Dial

number by pressing the number keys (01 to 08 f or Ra pi d Key Dialling, 09 to 88 for Speed Dialling).

0 1

(Example)

If a pause is required between any

•

of the digits to access a special service or an outside line, press t he REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

Press the START/MEMORY key.

START/MEMORY

Sending a Fax by Automatic Dialling

Enter the name of the party by

pressing t he number keys as shown in the chart below. Up to 20 characters can be entered.

If you don't want to enter a name,

•

skip this step.

Storing area codes and access codes

You can also store an area code or access code in a Rapid K e y or Speed Dial number. To use this number to dial, see Chain Dialling in Chapter 5, Making Telephone Calls.

To enter two letters in succession

•

that require the same key, press the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 77777 444 22 7777 77

SPACE =

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

Return to Step 3 to store another

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

START/MEMORY

T = U =

V =

W =

X =

Y =

Z =

move

number, or press STOP to exit. If the number will be used for Rapid Key Dialling, you can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

SPEAKER

HOLD/

Note: An area code or access code

stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialling.

Clearing numbers

Press these keys:

FUNCTION

FAX/TEL # MODE

Press 2 to select CLEAR.

Enter the Speed Dial number that

you want to clear by pressing the number keys.

0 1

(Example)

Press the START/MEMORY key.

START/MEMORY

Return to Step 3 to clear another

number, or press STOP to exit.

Sending a Fax by Automatic Dialling

2. Sending

Documents

Step 3 or

STOP

Making changes

To make changes in a number previousl y sto red, repeat the sto ring procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (Steps 4 and 6, respectively).

A lithium battery keeps

♦

automatic dialling numbers in memory

The machine uses a lithium battery to keep aut om atic d ial li ng numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies , ha ve your dealer or retailer replace it. Do not try to replace it yourself.

Sending a Fax by Automatic Dialling

Rapid Key Dialling

If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

READY TO SEND

Set the resolution and/or contrast if

•

desired.

RESOLUTION

Press the Rapid K ey correspon ding

to the desired Speed Dial number.

The name of the rec eiving p arty will

•

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

Example: To dial Speed Dial number 01, press Rapid Key 01.

Speed Dialling

Speed Dialling can be used to dial any number that has been stored for Automatic Dialling.

Load the document(s).

READY TO SEND

Set the resolution and /or con tr ast if

•

desired.

Press the SPEED DIAL key and

then enter the two digits of the Speed Dial num ber b y pressing the number keys.

To enter numbers 1 through 9, first

•

enter 0 and then the number.

SPEED

DIAL

RESOLUTION

(Example)

The document will be automatically

•

transmitted once the connection is made.

Sending a Fax by Automatic Dialling

Check the display. If the name or

number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

START/MEMORY

Direct Keypad Dialling

You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing.

Load the document(s).

Enter the number of the receiving

machine by pressing the numeric

ABC

keys.

GHI

PQRS

If a pause is required between any

•

DEF

JKL

MNO

TUV

WXYZ

of the digits to access a special service or an outside line, press t he REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the displ ay. If the number of

the receiving machine shown is correct, press the START/

MEMORY key.

START/MEMORY

2. Sending

Documents

READY TO SEND

Set the resolution and/or contrast if

•

desired.

RESOLUTION

If it is not correct, press the STOP

•

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

Using the HOLD/SEARCH key

If you don't remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/

MEMORY key.

Sending a Fax by Automatic Dialling

Load the document(s).

If you don't remember the first

•

letter, go to Step 4 (you will scroll through the list from the beg inning ).

If a name wasn't stored for the

•

number, press 0. This will cause numbers, not names, to appear when you scroll.

READY TO SEND

Set the resolution and/or contrast if

•

desired.

RESOLUTION

Press the HOLD/SEARCH key and

then the 1 key.

HOLD/

Enter the first letter of the stored

name by pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press 1.

ABC

DEF

JKL

GHI

PQRS

MNO

TUV

WXYZ

Press the # key or the * key to

scroll through the names (n umbe rs if you pressed 0). Stop when the desired name appears in the display.

If no names have been stored that

•

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key.

The document will be automatically transmitted once the connection is made.

START/MEMORY

Automatic redi alling

If you use automatic dialling (including Direct K e yp ad Dialling) an d the line is busy, the machine will automatically redia l the num ber . Up to 2 redialling attempts will be made at intervals of 5 minutes.

To stop automatic redialling, press

♦

the STOP key.

Sending a Fax by Automatic Dialling

2. Sending

Documents

3. Receiving Documents

Using TEL/FAX Mode

Press the RECEPTION MODE key until the

arrow in the display points to TEL/FAX.

RECEPTION

MODE

TEL

FAX

TEL/FAX

When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 2 rings. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.

If your fax detects a fax tone (this means that the call is an automatically dialled

♦

fax), it will automatically begin reception of the incoming document. If your fax doesn't detect a fax tone (this means that the call is a voice call or

♦

manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don't answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if the y desire.

Comments:

Only the fax will alert you to voice calls or manually dialled faxes by pseudo

♦

ringing. An extension phone connected to the same line will not ring after the connection has been made.

The duration of pseudo ringing can be adjusted with Option Setting 8. See

♦

Chapter 8, Option Settings. You can change the number of rings on which the machine answers calls by

♦

changing Option Setting 2. (See Chapter 8, Option Setti ng s .)

A.M.

Using FAX Mode

Press the RECEPTION MODE key until the arrow in the display points to FAX.

Using FAX Mode

RECEPTION

MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to FAX, the machine will automatically answer all calls on 2 rings and receive incoming faxes.

2 rings

You can change the number of rings on which the machine answers calls by

♦

Fax reception

changing Option Setting 2. (See Chapter 8, Option Settings.) If you pick up the handset before the machine answers, you can talk to the other

♦

party and/or receive a document as described in Using TEL mode.

3. Receiving

Documents

Using A.M. Mode

Press the RECEPTION MODE key until the arrow in the display poi nts to A.M.

RECEPTION

MODE

TEL

TEL/FAX

FAX

A.M.

In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapter 6 for more details.

Using TEL Mode

Press the RECEPTION MODE key until the arrow in the display points to TEL.

RECEPTION

MODE

Using TEL Mode

FAX

TEL

TEL/FAX

When the reception mode is set to TEL, you must answer all calls using the fax machine's handset or an extension phone connected to the same line.

Answering with the fax's

If the other party first talks and then

handset

Pick up the handset when the

machine rings.

If you hear a fax tone, wait until the

display shows RECEIVING and then replace the handset.

Beep

RECEIVING

wants to send a fax, press the START/MEMORY key after speaking (press your START/ MEMORY key before the sender presses their Start key).

Make sure that the display shows

•

RECEIVING, then replace the handset.

START/MEMORY

RECEIVING

A.M.

3. Receiving

Documents

Note: If you have set Option Setting 12 (Fax signal receive) to NO, press the START/MEMORY key to begin reception.

Using TEL Mode

Answering with an extension phone

Answer the extension phone when

it rings.

If you hear a fax tone when you

answer the extension phone, wait until your fax answers (the extension phone will go dead), and then hang up.

Beep

Phone goes dead

Comments:

Your fax will not accept the signal

♦

to begin reception (5**) if a document is loaded in its feeder.

If you have set Option Setting 1 2 to

♦

NO and hear a fax tone when you answer the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pi c k up the han dset, an d press the START/MEMORY key if you are on a pulse dial only phone.

In New Zealand, not all standard

♦

telephones and answering machines will respond to incoming ringing when connected to the socket of the equipment.

If the fax doesn't respond, or if the

other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

Using TEL Mode

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will all ow you to receiv e , f or example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below.

Press these keys:

FUNCTION

2 IN 1 PRINT

Press 1 to turn on the function, or 2

to turn it off.

YES NO

1 2

Press 3 times

Reception Ratio

The fax has been set at the factory to automatically reduc e the si z e of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: Automatic reducti on may not be possible if the received document is too large, contains too many fine graphics or im ages, or is sent at high resolution. In this cas e, the remaind er of the document will be pr inted on a second page.

Press these keys:

3. Receiving

Documents

PRINT CONTRAST

Press the STOP key .

STOP

FUNCTION

RECEPTION RATIO

Press twice

Using TEL Mode

Press 1 to turn automatic reduction

on, or 2 to turn it off.

AUTO 100%

1 2

If you selecte d AUTO, go to Step 3.

•

If you selected 100%, go to Step 4.

If you selected AUTO, select the

reception ratio to be used in the ev ent that the m emory becomes f ull (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%.

93% 100%

1 2

Press the STOP key .

STOP

Substitute Reception to Memory

In situations whe re pri ntin g i s n ot p os sible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAMMED. When you add paper, replace the imaging film, or clear the jam, the stored documents will automatically print out.

If you receiv ed do cume nts in me mory because the f ax ran ou t of paper, be sure to

♦

add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Caution!

When documents are stored in memory, do not turn the power off. This will erase

♦

all of the contents. If documents received in memory are lost due to a power failure or other

♦

interruption of the power supply, a CLEAR REPORT will be printed out when the power is restored. This gives information about the receptions lost, including the fax numbers of the transmitting machines if they are available.

3. Receiving

Documents

4. Making Copies

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

If you are only making one copy of

♦

Load the document(s) face down.

(Maximum of 10 pages.)

READY TO SEND

Set the resolution and /or contr ast if

•

desired. (The default setting for copying is SUPER FINE.)

RESOLUTION

the original (or of each original ) and don't want to make a reduction or enlargemen t setting, press the START/MEMORY key twice. Copying wi ll begin .

If you are only making one copy of

♦

the original (or of each original ) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5.

Press 1 (MULTI COPY) if you do

not want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted.

Press the COPY/HELP key.

COPY/HELP

COPY MODE

1: MULTI COPY

2: SORT COPY

START: COPY

(SORT COPY)

Sorted

ENTER # (01-99)

MULTI SORT

1 2

Originals

Not sorted

Example of three copies each of three originals

(MULTI COPY)

If you are making one copy per

original, press the START/ MEMORY key. If you are making

multiple copies per original, enter the number of co pies per origina l (if the number is less than 10, enter a "0" before the number).

Example: Nine copies per original

Making Copies

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether th e remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder). To change the setting, follow the steps below.

COPY RATIO

Set the amo unt of reduction or

enlargement by entering a number from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or

enlargement)

4: 125% 5: 135%

Example: 50%

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START/ MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Press these keys:

FUNCTION

COPY CUT-OFF

Press 1 to set copy cut-off to YES

(the remaining part of the document will not be printed), or 2 to set copy cut-off to NO (the remaining part will be printed on a second page).

YES NO

1 2

INITIALIZ E FILM

Press the STOP key to return to

the date and time display.

STOP

Copies

4. Making

5. MakingTelephone Calls

Your fax can be used like a regular telephone to make and receive voice calls.

To make or receive a phone call, the power must be on.

♦

Pick up the handset or press the

SPEAKER key. Listen for the dial tone.

SPEAKER

Dial the number using one of the

following methods: Normal Dialling: Enter the full

•

telephone number with the numeric keys.

Rapid Key Dialling: Press the

•

appropriate Rapid Key. Speed Dialling: Press the SPEED

•

DIAL key, and enter the 2-digit Speed Dial number with the numeric keys.

Example: P ress Rapid Key 01

Speak with the other party when

they answer. If you pressed the SPEAKER key,

•

pick up the handset to talk.

Comments:

While the handse t of the f ax is lifte d

♦

(off hook), an extension phone connected directly to the fax cannot be used to speak with the other party.

The fax may interrupt a voice call

♦

received on an extension phone if the reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a tone dial phone, you can prevent this by pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: 5, *, *.)

Making Telephone Calls

Chain Dialling

After lifting the handset, you can dial any combination of Normal Dialling, Rapid K ey Dia lling and Sp eed Dialling numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing number keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number.

Using the HOLD/SEARCH key

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial number. First se arch for the number as described in Using the

HOLD/SEARCH key in Sending a F ax by Automati c Diall in g in Chapter 2,

then pick up the handset or press the SPEAKER key. The number will be dialled automatica lly (do not press the START/MEMORY key).

Hold

You can put the other party on hold during a conv e rsation b y pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are read y to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD/ SEARCH key again to resume conversation.

5. Making

Phone Calls

Redial

The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handset to talk.

6. Answering Machine Connectio n

Connecting an Answering Machine

If desired, you can connect an answering machine to your fax machine's TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out.

Note: When Fax Ability or Fax Duet

Remove the sea l co ve ring the TEL.

SET socket.

Connect the answering machine's

telephone line socket to the TEL. SET socket.

(distinctive ring) is used, the answering machine may be connected to any extension of the same line.

Important:

In New Zealand, not all standard telephones and answering machines will respond to incomi ng ringing when connected to the extension socket of the equipment.

If desired, you can connect an

•

extensio n phone to y ou r ans w ering machine's e x ten si on pho ne socket.

To answering machine's telephone line socket

Changing the outgoing message

The outgoing message (O GM) of your answering machine should be changed to inf orm cal lers who wan t to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the bee p or pres s y our facsimile Start key to send a fax. Thank you for calling."

Comments:

It is advisable to keep the length of

♦

the message under 10 sec onds. If it is too long, you may have difficulty receiving faxes sent by automatic dialling.

Connecting an Answering Machine

If your outgoing message must be

♦

longer than 10 seconds, leave a pause of about four seconds at the beginning of the mes sa ge. This will give y o ur fax a chance to dete ct fax tones sent when automatic dialling is used.

Machine

6. Answering

Activating the answering machine connection

Before you go out, activate the answering machine connection as follows:

Set the reception mode to A.M.

RECEPTION

MODE

TEL/FAX

Set your answering machine to

auto answer. Your answering machine must be

•

set to answer on a maximum of two rings. If not, yo u ma y not be a b le to receive faxes sent by automatic dialling.

If your answering machine has a

•

toll sav er function, mak e sure that it will answer by the fourth ring.

TEL

FAX

A.M.

How answering machine mode operates

While you are out, all of your incoming calls will be answered by the answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.

When you return and turn off your ans w ering machine, be sure to change the reception mode back to FAX, TEL, or TEL/FAX!

7. Special Functions

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings.

Important:

Press 1 if you are in Au stra lia or 2 if

To use this function, you must

♦

subscribe to a caller identification service from your telephone company.

Your fax may not be compatible

♦

with some caller identification services.

Press these keys:

FUNCTION

you are in New Zea lan d.

Australia New Zealand

1 2

COVER SHEET

Press the STOP key to return to

the date and time display.

STOP

CALLER-ID

Press 1 to turn on Caller ID, or 2 to

turn it off.

YES NO

1 2

Press 3 times

Functions

7. Special

Caller ID

How Caller ID opera te s

When you receive a call, the name and/or phone number of the caller will alternately appear in the display, beginning just bef ore the secon d ring. The inform ation will continue to be displayed until you pick up the handset, or until the fax answers automatically if it is in FAX mode.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display example

Caller’s name

DOE JOHN

Caller’s number

444-555-6666

Display messages

One of the following messages will appear while the fax rings if caller

information is not available.

NO SERVICE No caller information

was received from your telephone company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

UNAVAILABLE (OUT OF AREA in New Zealand)

The call was made from an area which does not have a caller identification service, or the caller's service is not compatible with that of your local phone company.

PRIVATE (ANONYMOUS in New Zealand)

Caller information was not provided by the telephone company at the caller's request.

Viewing the Caller ID list

If you subsc ribe to a Cal ler ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and mu st not be used. It is necessary to manually enter the verified correct number for the party called. This will often require the addition or deletion of leading digits from the number shown on the display when dialling manually.

After you have received 20 calls,

♦

each new call will delete the oldest call.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

Caller ID

To print out the list, see Chapter 9, Printing Reports and Lists.

Press these keys :

HOLD/

REVIEWING CALLS

Press the * key to scroll through

the list from the most rece nt call, or the # key to scroll through the list from the oldest call.

If you want to dial one of the

numbers in the list, scroll through the list until the number appears in the display.

If you want to send a fax, load the

•

document and then press the START/MEMORY key.

T o delet e calls from the ca ller list

If you want to del ete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list.

Priority Call

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display. To use this function, e nter the desi red ph one number by following the steps below (only one phone number can be entered).

Press these keys:

FUNCTION

START/MEMORY

If you want to make a voice call,

•

pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

Press the STOP key whe n you

have finished viewing the list.

STOP

PRIORITY CALL #

Press 1 to enter a number, or 2 to

clear a number. (If you pressed 2, go to Step 4.)

1 2

Functions

7. Special

Caller ID

Enter the phone number, including

the area code, by pressing the number keys (max. of 20 digits).

ABC

DEF

JKL

TUV

START/MEMORY

MNO

WXYZ

STOP

GHI

PQRS

Press the START/MEMORY key

and then the STOP key .

Blocking v o ice calls

With Caller ID tu rned on, y ou can u se the Anti Junk Fa x function described in Blocking Reception of Unwanted Faxes in this chapter to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).

In this case when a v oice call or a f a x transmission comes in from a number you have specified as a "Junk Number", your fax will terminate the call as soon as it receives the calling phone number from the caller ID service. The caller will hear a 3 second high pitch tone to signal the calls termination. In Australia the call will not break off until the caller has hung up.

To use this function, set Option Setting 13 to YES as described in Chapter 8, Option Settings, and then enter the number in the Anti Junk Number List as explained in Blocking Reception of Unwanted Faxes in this chapter.

Note: This function c an not be us ed if

you are using Distinctive Ring.

Distinctive Ring

Distincti v e R ing

If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distin ctive ring function. When th is is done , y o ur fax machine will signal vo ic e c al ls by the normal ring pattern, and fax transmissions by a special ring pattern. In the case of a fax transmission, your fax machine will automatically answer the call and receive the fax.

The distinctive ring function is used with the reception mode set to FAX. When your fax number is dialled, your fax machine will signal the call with a special ringing sound, then answer automatically and begin reception after the number of rings set with Option Setting 2 (the factory setting is 2 rings). When your voice number is dialled, the fax machine will signal the call with the normal ringing sound to let you know that you must answer personally.

The factory setting is "NO". If set to "YES", both Australian (Fax Duet) and New Zealand (FaxAbility) Distinctive Ring are supported.

Important:

The distinctive ring function can only be used if you subscribe to a distinctive ring

♦

service from your telepho ne c om pa n y. Do not turn on distinctive ring i f you are on a normal line, as the fax machine will not operate properly.

If you turn on distinctive ring, the fax will not operate in TEL/FAX reception mode.

♦

Press these keys:

FUNCTION

Press the STOP key.

STOP

DISTINCTIVE RING

Press 1 (YES) to turn on distinctive

ring, or 2 (NO) to turn it off.

YES NO

1 2

Press 7 times

FAX SIGNAL RX

Set the reception mode to FAX.

RECEPTION

MODE

TEL

TEL/FAX

FAX

A.M.

Functions

7. Special

Broadcasting

This function allows you to send the same document to as many as 20 different locations with just one ope ration. F irst store th e docu ment in me mory, then enter th e numbers of the receiving machines. The document will be transmitted to each location.

You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the

♦

receiving machines.

Load the document(s).

READY TO SEND

Press the START/MEMORY key

and then 2.

START/MEMORY

Dial the receiving machines by

using one or both of the following methods. (a max imum of 20 stations can be selected).

Enter one or more Speed Dial

•

numbers by pressing the numeric keys.

2 2

Press one or more Rapid Keys.

•

01 02 03

Press the START/MEMORY key.

START/MEMORY

Set the resolution and /or con tr ast if

•

desired.

RESOLUTION

Press the START/MEMORY key.

Transmission will begin.

START/MEMORY

A Transaction Report is

•

automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

04 05 06

Cover Sheet

You can have the f a x generate a cover s hee t and send it as the last page of each of your fax transmissions.

You can select a message.

For the recipient 's name to appear, you must dial using a Speed Dial or Rapid Ke y n um ber with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all tranmissions unti l you turn it off.

Press these keys:

FUNCTION

COVER SHEET

Press twice

Press 1 (YES) to turn on the cover

sheet function, or 2 (NO) to turn it off.

YES NO

1 2

AUTO PRINT OUT

Press the STOP key to return to

the date and time display.

STOP

Functions

7. Special

Cover Sheet

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission.

Load the document(s).

The document must be loaded

•

before a message can be selected. The cover sheet function must be

•

turned on.

Select a message by entering a

number from 1 to 4: 1: URGENT

2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

(Example)

Dial the receiving machin e and

transmit the document.

Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.

Press these keys:

FUNCTION

COVER SHEET HEAD

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

Load the document(s).

The document must be loaded

•

before batch page numbering can be set.

Press these keys:

FUNCTION

PAGE COUNTER SET

Enter the total number of pages

("01" to "99") by pressing the number keys.

Example: Eight pages

Dial the receiving machin e and

transmit the document.

Comments:

If you need to cancel a batch

♦

number entry, remove the document from the feeder or press the STOP key.

If the number of pages actually

♦

transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if it has been set to print out.

If you are sending a cover sheet,

•

do not include it in the total number of pages (the number will be adjusted automatically).

Functions

7. Special

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 13 to YES as explained in Chapter 8, and then en ter the fax numbers fro m wh ich you do not want to rec ei ve faxes as shown below.

Comments:

Press 1 to store a number in the

Up to 5 numbers can be entered in

♦

the Anti Junk Number List. The Anti Junk function will not

♦

operate for a number which has also been stored as a Priority Call number.

To clear a number from the Anti

♦

Junk Number List, you need to know the 1-digit number which identifies it. If you have forgotten this number, print out the Anti Junk Number List as explained in Chapter 9.

Anti Junk Number List, or 2 to clear a number from the list.

SET CLEAR

1 2

3 Storing: Enter a 1-digit number

from 1 to 5. This number identifies the fax/voice number you will store in the next step.

(Example)

Press these keys:

FUNCTION

STORE JU NK #

Clearing: Enter the number which

identifies the fax/voice number you want to clear, and go to Step 5.

Press twice

Enter the full number you want to

block (max. of 20 digits).

ABC

DEF

JKL

GHI

PQRS

Press the START/MEMORY key.

Return to Step 3 to enter (or clear)

MNO

TUV

WXYZ

START/MEMORY

6 9

another number, or press STOP to exit.

STOP

Step 3 or

Blocking Reception of Unwanted Faxes

Functions

7. Special

Sending Documents From Memory

With this function, the orig ina l d oc um ent is sc ann ed im me dia t el y, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After tr an sm is si on, the doc um en t will be clea red from mem ory.

Only one memory transmission can be set at a time.

♦

The amount of memory currently occupie d appears as a percenta ge in t he displa y

♦

while the document is being scanned.

Load the document(s).

READY TO SEND

Set the resolution and/ or cont r ast if

•

desired.

RESOLUTION

Press the START/MEMORY key

and then 1.

START/MEMORY

ENTER STATION #

Enter the number of the receiving

machine using one of the fo llowing methods:

Press a Rapid Key.

•

Press the SPEED DIAL key and

•

enter a Speed Dial number. Enter a full telephone number by

•

pressing the number keys.

01 02 03

(Example)

Press the START/MEMORY key if

you entered a Speed Dial number or a full number.

START/MEMORY

The document will be scann ed and

•

stored in memory. Your fax will then dial the receivi ng machine and transmit the document (redialling will be done automatically if necessary).

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

Sending Documents From Memory

Press the START/MEMORY key if

•

you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being sc ann ed when the memory filled up.

Press the STOP key if you want to

•

cancel the entire transmission.

Functions

7. Special

Polling (Requesting a Fax Transmission)

P o lling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others.

To use the polling function, you must first set Rapid Key 08/POLL for use as a polling key. This is done by changing Option Setting 14, as described in Chapter 8, Option Settings. (Note that when Rapid Key 08/POLL is set as a polling key, it cannot be used for Rapid Key Dialling.)

Requesting transmission

Press Rapid Key 08/POLL.

If you used the handset, replace it

Dial the fax machine you want to

poll using one of the following methods:

Pick up the handset (or press the

•

SPEAKER key) and press a Rapid key. Wait for the fax answerback tone.

Pick up the handset (or press the

•

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

Press the SPEED DIAL key and

•

enter a 2-digit Speed Dial number. Enter the full number using the

•

numeric keys.

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

•

when POLLING appears in the display. Reception will begin.

08/POLL

Being polled (polling standby)

To let another f a x mac hi ne pol l your machine, simply set the reception mode to FAX, and load the document(s) to be sent.

Transmission will take place when the other fax machine calls your machine and activates polling. Automatic recepti on is p ossib le whilst your fax is on pollin g standby.

(Example)

Polling (Requesting a Fax Transmission)

Polling security

Polli ng Secu rity allo ws you t o prevent unauthorized pollin g of your machi ne. When this function is turned on, polling will only take place when the fax num ber of the pol ling f ax machine has been entered in your machine's list of permitted fax numbers (called "passcode number s"). The n umber of the polling fax must al so be correctly programmed into itself for identification.

To use Polling Security, follow the steps below to turn the function on, and then enter permitted number s as shown on the following page.

Press these keys:

FUNCTION

SECURITY SELECT

Press 1 to turn polling security on,

or 2 to turn it off.

1 2

Press 3 times

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your machine's list of permitted numbers.

Press these keys:

FUNCTION

PASSCODE # MODE

Press 1 to store a number, or 2 to

clear a number.

1 2

Press 4 times

3 Storing: Enter a 2-digit number

from 01 to 10. This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Step 6.

Press the START/MEMORY key

and then the STOP key .

STOP

START/MEMORY

0 1

(Example)

Functions

7. Special

Polling (Requesting a Fax Transmission)

Enter the fax number (max. of 20

digits).

Press the START/MEMORY key.

Return to Step 3 to enter (or clear)

another number, or press STOP to exit.

Step 3 or

PQRS

GHI

ABC

JKL

TUV

START/MEMORY

DEF

MNO

WXYZ

STOP

Timer Operations

The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance.

As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the START/MEMORY key.

Press these keys:

FUNCTION

TIMER MODE

Press # to set a transmission

operation (SEND MODE), or * to set a polling operation (POLLING MODE).

Enter the Speed Dial number o f the

receiving fax machine. If this is a polling operation, go to

•

Step 9.

START/MEMORY

0 5

(Example)

Press 1 to select SET.

Enter the time at which you want

the operation to take place in 24hour format (2 digits for the hour and 2 digits for the minute).

0 59 2

Example: 9:25

Press the START/MEMORY key.

START/MEMORY

Functions

7. Special

Timer Operations

Adjust the resolution and/or

contrast if desired (skip to the next step if you don't want to change settings).

RESOLUTION

Press the START/MEMORY key

and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.

STOP

START/MEMORY

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

Press # to cancel a transmission

operation, or * to cancel a polling operation.

Press 2 to select CLEAR.

Press the START/MEMORY key

and then the STOP key.

STOP

START/MEMORY

Press these keys:

FUNCTION

TIMER MODE

8. OptionSettings

The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below.

8. Option

Setting

FUNCTION

First pres s FUNCTION and 4, then press # or * to scroll through the options.

Setting 1: FINE RESOLUTION PRIORITY

This option sets the default resolution (the resolution used if a setting is not made with the RESOLUTION key) for transmitting documents. Press 1 (YES) to set the default resolution to FINE, or 2 (NO) to set it to STANDARD.

Initial setting: 2

♦

FUNCTION

YES NO

1 2

Setting 2: NUMBER OF RINGS TO ANSWER

This sets the number of rings the fax machine waits before answering an incoming call in FAX and TEL/FAX reception modes. Enter any number from 2 to 4.

NUMBER OF RINGS

Display will show:

FINE PRIORITY

STOP

Initial setting: 2

♦

FUNCTION

Enter a number from 2 to 4

Press

4 RINGS TEL ANS.

until display shows:

NUMBER OF RINGS

STOP

Option Settings

Setting 3: 4 RINGS TEL ANSWER

Press 1 (YES) to have the fax machine answer a call after 4 rings when it is in TEL reception mode. Press 2 (NO) to turn the function off.

Initial setting: 2

♦

FUNCTION

YES NO

1 2

Press

TEL/FAX REMOTE #

until display shows:

STOP

4 RINGS TEL ANS.

Setting 4: TEL/FAX REMOTE NUMBER (TRANSFER CODE)

If you hear a fax tone when you answer a call on a tone dial extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5, *, and * on the phone. Use this setting if you want to use a number other than 5 to begin fax reception. You can en ter any number from 0 to 9.

Initial setting: 5

♦

FUNCTION

Enter a number from 0 to 9

Press

REMOTE RECEPTION

until display shows:

TEL/FAX REMOTE #

STOP

Setting 5: REMOTE RECEPTION SELECT

If you don't intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone. Press 1 to turn detection on, or 2 to turn detection off.

Initial setting: 1

♦

FUNCTION

YES NO

1 2

Press

TRANSACTION LIST

until display shows:

STOP

REMOTE RECEPTION

Option Settings

Setting 6: TRANSACTION REPORT PRINT SELECT

This sets the condition f o r printing out a Transaction Report. Enter a number from 1 to 5 as follows:

1 (ALWAYS PRINT): A report will be printed after each transmission,

reception, or error.

2 (ERR/TIMER/MEM): A report will be printed after an error, timer

operation, or memory operation.

3 (SEND ONLY): A report will be printed only after a transmission. 4 (NEVER PRINT): A report will never be printed. 5 (ERROR ONLY): A report will be printed only after an error occurs.

Initial setting: 5

♦

FUNCTION

Enter a number from 1 to 5

Press

DIAL MODE

until display shows:

TRANSACTION LIST

STOP

Setting 7: DIAL MODE

This sets the mode of dialling. Press 1 if you are on a tone dial line, o r 2 if yo u are on a pulse dial line.

Initial setting: 1

♦

FUNCTION

TONE PULSE

1 2

Press

PSEUDO RING DUR.

until display shows:

STOP

DIAL MODE

8. Option

Setting

Note: For all units installed in New Zealand, select "1" for tone dialling. The pulse setting "2" will not operate correctly and must not be used.

Option Settings

Setting 8: PSEUDO RINGING DURATION

This sets the duration of ps eud o ringing in TEL/ FAX reception mode. Press 1 for 15 seconds or 2 f or 30 sec on ds.

Initial setting: 1

♦

FUNCTION

Press

15 30

1 2

QUIET DETECT TM.or

Setting 9: QUIET DETECT TIME

When an answering machine is connected to the fax, the fax will take over the line and begin reception if it detects a certain duration of silence after the answering machine answers a call. This sets the duration of silence (in seconds). Enter a number from 01 to 10, or enter 00 to turn off the function.

Initial setting: 04

♦

FUNCTION

Press

Enter a number from 00 to 10

FAX RX A.M. FAILS

until display shows:

STOP

until display shows:

PSEUDO RING DUR.

QUIET DETECT TM.

STOP

Setting 10: FAX RX A.M. FAILS

Press 1 (YES) to have the fax answer a call if an answering machine connected to the fax does not answer within 5 rings. Press 2 (NO) to turn the function off.

Initial setting: 2

♦

FUNCTION

YES NO

1 2

DISTINCTIVE RING

Press

until display shows:

STOP

FAX RX A.M. FAILS

Option Settings

Setting 11: DISTINCTIVE RING

If you subscribe to a distinctive ring service from your telephone company, press 1 to have your fax signal voice calls and fax transmissions by different ring patterns. Press 2 to turn the function off. (This setting is described in more detail in Distinctive Ring in Chapter 7.)

Initial setting: 2

♦

FUNCTION

YES NO

1 2

Press

FAX SIGNAL RX

until display shows:

STOP

DISTINCTIVE RING

Setting 12: FAX SIGNAL RECEIVE

Your fax will automatically begin reception if you hear a high-pitched fax tone after answering a call. If you use a computer fax modem on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents sent f r om the co mp uter fax modem. Pres s 1 to turn the function on, or 2 to turn it off.

Initial setting: 1

♦

FUNCTION

YES NO

1 2

Press

JUNK # CHECK

until display shows:

STOP

FAX SIGNAL RX

8. Option

Setting

Setting 13: JUNK FAX NUMBER CHECK

Press 1 to prevent reception from fax numbers entered in the Anti Junk Fax List. Press 2 to allow reception from all numbers.

Initial setting: 2

♦

FUNCTION

YES NO

1 2

Press

POLLING

until display shows:

STOP

JUNK # CHECK

Option Settings

Setting 14: POLLING

Press 1 if you want to use Rapid Key 08/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key.

Initial setting: 2

♦

FUNCTION

Press

until display shows:

POLLING

YES NO

1 2

CALLER-ID

STOP

Setting 15: CALLER ID

If you subscribe to a caller ID service and want to use the Caller ID function, press

1. To turn Caller ID off, press 2. (Caller ID is explained in more detail in Caller ID in Chapter 7.)

Initial setting: 2

♦

FUNCTION

YES NO

1 2

Press

AUSTRALIA NEW ZEALAND

1 2

until display shows:

CALLER-ID

COVER SHEET

Setting 16: AUTO COVER SHEET

Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off.

Initial setting: 2

♦

FUNCTION

Press

until display shows:

COVER SHEET

STOP

YES NO

1 2

STOP

AUTO PRINT OUT

Option Settings

Setting 17: ACTIVITY REPORT AUTO PRINT OUT

Press 1 to have your fax automatically print out an Activity Report once every 30 operations. (The list can still be printed out on demand when desired.) Press 2 to turn automatic print-out off.

Initial setting: 2

♦

FUNCTION

YES NO

1 2

Press

FINE PRIORITY

Displa y will show:

AUTO PRINT OUT

STOP

8. Option

Setting

9. Printing Reports and Lists

You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.

Printing a list

Press these keys:

FUNCTION

LISTING MODE

Press the # key or the * key until

the desired list appears in t he display.

Press the START/MEMORY key.

START/MEMORY

Activity Report

This report shows information on your most recently performed send and receive operations (a combined

maximum of 30 operations can appear). The report is divided into two parts: the TRANSMISSIONS ACTIVITY REPORT, which shows information on tr ansmissions , and the RECEPTIONS ACTIVITY REPORT, which shows information on receptions.

If Option Setting 17 (Auto Print

♦

Out) is set to YES, a report will be automatically printed out when e v e r information on 30 operations has accumulated. (A report can still be printed on demand at any time.)

All information is erased after a

♦

report is printed out. If automatic print-out is disabled and print-out has not been performed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

Explanation of headings

Printing Lists

SENDER/ RECEIVER

PAGES Number of pages transmitted or received. NOTE OK - Transmission/reception was normal.

The fax number of the other machine involved in the transaction. In the case of a transmission, the number dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this machine does not have an ID function, the communication mode will appear (for example, "G3").

P.FAIL - A power failure occurred. If you have power and the problem persists, try a different outlet. If necessary, have an electrician check your power lines.

JAM - A problem with the paper or original document occurred. Make sure the paper or document is loaded properly. Make sure the operation panel is shut securely.

NO PAPER - You ran out of paper during reception. COM.E-0 to COM.E-7 - A telephone line error prevented

the transaction. See Line Error in Chapter 11.

CANCEL - Transmission was cancelled because the STOP key was pressed, no document was in the feeder,

or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

Lists

9. Printing

Printing Lists

Timer List

This list shows the timer operations which are currently set.

Telephone Number List

This list shows the fax and voice numbers which ha ve been stored for automatic dialling.

Passcode List

This list shows settings made for polling security, your name and fax/ telephone number as entered in the machine, and a s ample of the h eader printed at the top of every page yo u transmit (HEADER PRINT).

Option Setting List

This list shows the current status of the option settings.

Anti Junk Number List

This list shows the numbers that are blocked by the Anti Junk function.

Print Setup List

This list shows the current status of the printing settings access ed by pressing the FUNCTION key and the 6 key.

Transaction Report

This report is printed out automatically after an ope r atio n is completed to allow you to check the result. Your fax is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions. This is done by changing Option Setting 6 (Transaction Report Print Select) as described in Chapter 8.

The same headings appear in the

♦

Transaction Report as in the Activity Report. See Activity Report in this chapter for an explanation of the headings.

The Transaction report cannot be

♦

printed out manually.

Caller ID Li s t

This list shows information about your most recent calls (maximum of 20 calls). (This list is only available if you are using the Caller ID function.)

10. Maintenance

Fax print head

Clean the printing head frequently to assure optimum printing performance.

First unplug the telephone line,

then unplug the power cord.

For Australia

For New Zealand

Pull the paper release plate

forwar d and remo ve the paper.

Open the operation panel (grasp

the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.

10. Maintenance

Take the imaging film cartridge out

of the print compartment and place it on a sheet of paper.

Maintenance

Wipe the print head and roller with

isopropyl alcohol.

Print head

Caution!

Do not use benzene or thinner.

♦

Avoid touching the print head with hard objects.

The print head may be hot if your

♦

fax machine has just received a large number of documents. If this is the case, allow the print head to cool prior to cleaning.

Roller

Close the print compartment cover

(press down on both si des to ma k e sure it clicks into place), and then close the operation panel.

Place the imaging film cartridge

back in the print compartment.

Reinsert the paper in the pap er tra y

and push the paper release plate back down.

Maintenance

Document rollers

Scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of transmitted imag es and co pies . Op en the operation panel (grasp the finger hold and pull up), and wip e the scanning glass and rollers with a soft cloth.

Make sure that all dirt and stains

♦

(such as correcting fluid) are removed, as dirt and stains will cause vertical lines on transmitted images and copies. If necessary, use a cloth moistened with isopropyl alcohol.

Adhesive cellophane tape is useful

♦

for removal of debris from the rollers.

Scanning glass

Caution!

When wiping, take care not to

♦

damage any of the protruding parts on the underside of the operation panel.

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

Do not use benzene or thinner.

♦

These solvents may damage or discolor the machine.

10. Maintenance

11. Troubleshooting

Problems and Solutions

Answering machine connection

Problem Check and remedy

The answering machine connection does not operate properly.

• Make sure your fax machine's reception mode is set to A.M.

• Make sure your fax machine's TEL. LINE s ocket is connected to the wall socket.Make sure your fax machine's TEL. SET socket is connected to your answering machine's telephone line socket (not the answering machine's extension phone socket).

• Make sure your answering machine's outgoing message is under 10 seconds.

• Make sure that Option Setting 9 (Quiet Detect Time) is set to three or four seconds (see Chapter 8).

• Make sure that the Distinctive Ring function is turned off (see Distinctive Ring in Chapter 7).

Line error

Problem Check and remedy

Answering machine connection

LINE ERROR appears in the display and/or a transaction report is printed out with COM. E- and a number from 0 to 1, 2, 3, 4, 5, 6, or 7 in the NOTE column.

• Try the transaction again. If the error persists, check the following:

• Check the connection. The cord from the TEL. LINE socket to the wall so ck et sho uld be no long er than two meters.

• Make sure there are no modem devices sharing the same telephone line.

• Check with the other party to make sure their fax machine is functioning prop erly.

• Have your telephone line checked for line noise.

• Try connecting your fax to a different telephone line.

• If the problem st ill o ccurs , y our fax machine ma y need service.

Dialing and transmission problems

Problem Check and remedy

No dial tone when you pick up the handset or press the SPEAKER key.

• Make sure the handset cord is connected to the correct soc ket. See Handset in Connections in Chapter 1.

shooting

11. Trouble-

Dialling is not possible. • Make sure the power cord is properly plugged into a

power outlet.

• Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket.

• Make sure that the fax is set to the correct dialling mode for your telephone line. See Option Setting 7 in Chapter 8.

Answering machine connec tion

The power is on, but no transmission takes place.

Nothing is printed at the receiving end.

A distorted image is received at the other end.

• Make sure that the receiving machine has fax paper.

• Make sure that the tele phone line cord is plugged int o the TEL. LINE socket, and not the TEL. SET socket.

• If the receiving machine is in manual mode with no attendant, reception will not be possible.

• If the receiving machine is not a Sharp model, make sure it is G3 compatib le.

• Check the display for error messages.

• Pick up the ha ndset and check f or a dial tone. Call the receiving machine by normal (manual) dialling, and confirm its response.

• Make sure that the document for transmission is placed face down in the feeder.

• Noise on the telephone line may cause distortion. Try sending the document again.

• Make a copy of the document on your fax. If the copy is also distorted, your fax may have a problem. If the problem persists, call for service.

Reception and copying problems

Problem Check and remedy

The power is on, but no reception takes place.

The printing paper comes out blank when you try to receive a document.

• Make sure the wall socket is connected to the TEL. LINE socket, and not the TEL. SET socket.

• Make sure that th e docume nt is loade d properly in the feeder of the transmitting machine. Make a copy to confirm the printing ability of your machine.

Answering machine connection

General print quality is poor.

The received document is faint.

Received images are distorted.

The quality of copies is poor and/or black spots appear.

Reception/copying is interrupted.

• It is important to select a paper that is appropriate for the thermal transfer printer in your fax. We recommend using laser quality paper that has a very smooth finish. Copier paper will work, but it sometimes tends to yield a lighter print quality.

• Ask the other party to send higher contrast documents. If the contrast is still too low, your fax may have a problem. Make a copy to check it.

• Noise on the telephone line may cause distortion. Have the oth er party try sending the document again.

• The print head may be dirty. See Fax print head in Chapter 10.

• Make a copy of another document on your fax. If the copy is also distorted, your fax may have a problem. If the problem persists, call for service.

• Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes. Clean the fax print head and the scanning glass as explained in Chapter 10.

• If reception or copying takes place continuously for a long time, the print head may overheat. Turn off the power and let it cool down.

shooting

11. Trouble-

A received document or copy prints out in strips.

• Make sure the operation panel and the printer compartment cover under the operation panel are completely closed (press down on both sides of each). (T o close the printer compartment cover, grasp the top of the operation panel and pull to open it, and then press down on both sides of the printer compartment cover.)

Answering machine connec tion

General problems

Problem Check and remedy

Information cannot be programmed in the fax.

Nothing appears in the display.

The machine does not respond when you press any of its keys.

Automatic document feeding does not work for transmission or copying.

Voice calls taken on an extension phone are interrupted by the fax.

No reception occurs when polling is attempted.

• Make sure the fa x is plu gge d in and the im agi ng film and paper have been loaded. (Programming is not possible if the imaging film and printing paper have not been loaded.) See Loading the Imaging Film and Loading Printing Paper in Chapter 1.

• Make sure the power cord is properly plugged into a power outlet.

• Connect another electrical applian ce to the outlet to confirm that it has power.

• If a beep sound is not made when you press the keys, unplug the power cord and then plug it back in several seconds later.

• Check the size and weight of the document (see Transmittable documents in Chapter 2).

• The fax may interrupt during a voice call if the reception mode is set to A.M.. To prev en t int errupt ion on a tone dial extension phone, pre ss any three keys on the extension phone after answering. (Note: Do not enter the code to activate fax reception.)

• Make sure you have not run out of paper.

• Make sure the transmitting machine is in automatic reception mode.

Bell Tinkle (New Zealand)

• If the transmittin g ma ch ine has polling security, make sure that your fax number has been entered both in your machine and in the transmitting machine.

• The operation of this equipment on the same line as the telephone or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such a problem occur, contact your authorised Sharp Service Centre for information.

Messages and Signals

Display messages

Note: If you have turned on the Caller ID function, see Caller ID in Chapter 7 for display messages related to Caller ID.

A.M. OFF HOOK When the fax is in A.M. reception mode, this message

appears when the handset of an answering machine (or extension phone) connected to the fax has been lifted.

CHECK PAPER SIZE An incorrect size of paper has been loaded in the pap er

tray. Remove the paper and load A4-size paper.

COVER OPEN The print compartment cov er (under the operation pa nel)

is open. Open the operation panel (grasp the top and pull toward you), and then press down firmly on both sides of the print compartment cover to close it.

DOCUMENT JAMMED The original document is jammed. See the following

section, C learing Paper Jams.

F AX RX IN MEMORY A fax has be en receiv ed in memory becaus e the im aging

film needs replacement, you have run out of printing paper, or the paper is jammed. The fax will print out automatically when the problem is fixed.

FILM END The imaging film may need replacement. Check the film

and replace if necessary.

FUNCTION MODE The FUNCTION key has been pressed.

HOLD The HOLD/SEARCH key has been pressed to put the

other party on hold during a phone conversation. Press the HOLD/SEARCH again to take the other party off hold.

shooting

11. Trouble-

LINE ERROR Transmission or reception was not successful. Press

STOP to clear the message, and then try again. If the error persists, see Line Error in Problems and Solutions in this chapter.

Messages and Signals

LINE IS IN USE An extension phone connected to the fax is being used.

Do not lift the fax's handset or attempt transmission at this time, as this will interrupt the conversation on the extension phone.

MEMORY IS FULL The memory is full. This may occur during fax reception

MEMORY PRINTING The fax is preparing or printing out a document from

NO DATA This appears if you attempt to search for an automatic

NO # STORED You have tried to dial or clear a Rapid Key or Speed Dial

OUT OF PAPER You are out of printing paper (or the paper release plate

ON HOOK DIAL The SPEAKER key has been pressed and the fax is

if too much data is received before the pages can be printed out. If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitute Reception to Memory in Chapter 3). If you are attempting to transmit from memory, see Sending Documents from Memory in Chapter 7.

memory.

dialling number when none have been stored.

number that hasn't been programmed (a full number hasn't been assigned to it).

is open). Load paper as described in Loading Printing Paper in Chapter 1.

waiting for you to dial. (To return to the date and time display, press the SPEAKER key again.)

OVER HEAT The print head has overheated. Operation may be

PAPER JAMMED The printing paper is jammed. See the following section,

READY TO SEND A document has been loaded and the fax is waiting for

continued once it cools.

Clearing Paper Jams.

transmission or copying instructions.

Messages and Signals

RECALLING This appears if you attempt to send a fax by automatic

SEARCH DIAL The HOLD/SEARCH key has been pressed. Press # or

TOTAL PAGE(S) 01 Number of pages transmitted, received, or copied.

dialling and the line is busy or the receiving fax machine does not answe r. Your fax machine will automati cally reattempt the call. (See Automatic Redialling in Sending a Fax by Automatic Dialling in Chapter 2.)

* to search for an automatic dialling number, or press STOP to return to the data and time display. (See Using

the HOLD/SEARCH key in Sending a Fax by Automatic Dialling in Chapter 2.)

Audible signals

Continuous tone 3 seconds Indicates the end of transmission,

Intermittent tone (3 beeps)

5 seconds (1 second on, 1 second off)

reception, or copying.

Indicates incomplete transmission, reception, or copying.

shooting

11. Trouble-

Rapid intermittent tone

35 seconds (0.7 seconds on,

0.3 seconds off)

Indicates that the handset is off hook.

Clearing Paper Jams

Clearing a jammed document

If the original document doesn't feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If it doesn't feed out , remove it as follows:

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel by

grasping the fi nge r hol d and pul lin g up.

Close the operation panel, making

sure it clicks into place.

Click!

Clearing jammed printing paper

Pull the paper release plate

forward and remove the paper.

Remove the document.

Sharp FO-781 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual