Sharp FO-781 User Manual

MODEL

FO-781

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Making Telephone Calls

6. Answering Machine Connection

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

WARRANTY

Facsimile Products

Congratulations on Your Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However, to the extent permitted by such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use, Sharp limits its liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase documentation.

Model No. Serial No. Date of Purchase Place of Purchase

SPform046 (2Sept97)

FOR LOCATION ENQUIRIES WITHIN

AUSTRALIA

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

SHARP SERVICE REFERRAL CENTRE

FREECALL:

DURING NORMAL BUSINESS HOURS

SHARP CORPORA TION OF A USTRALIA PTY. LIMITED

1 Huntingwood Drive, Huntingwood NSW 2148

Important Notice: This warranty applies only to products sold in Australia & New Zealand

CALL THE

FACSIMILE: (02) 9672 1210

1 300 15 50 22

A.C.N. 003 039 405

FOR THE SERVICING OF PRODUCTS

PURCHASED IN

CONT A CT YOUR SELLING DEALER/RETAILER

SHARP CORPORA TION OF NEW ZEALANDLIMITED

NEW ZEALAND

OR FOR REFERRAL TO A

SERVICE CENTRE,

CALL SHARP CUSTOMER SERVICES

TELEPHONE:

FACSIMILE: 09 636 6972

Cnr Mahunga Drive & Hastie Avenue,

09 634 7699

Mangere, AUCKLAND

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Automatic dialling Rapid Key Dialling: 8 numbers

Speed Dialling: 80 numbers

Imaging film Initial starter film (included with fax machine):

10 m roll (approx. 30 A4 pages)

Replacement film:

FO-3CR 30 m roll (two rolls in package, one roll yields approx. 95 A4 pages)

Automatic document feeder

Memory size*: 512 KB (approx. 30 average pages) Modem speed 9600 bps with automatic fallback to 7200,

Transmission time* Approx. 15 seconds (Sharp special mode) Reception modes FAX, TEL, TEL/FAX, A.M. Resolution Horizontal:

* Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only).

10 sheets max.

4800, or 2400 bps

8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine/Halftone: 7.7 lines/mm Super fine:15.4 lines/mm

Display 16-digit LCD display Recording system Thermal transfer recording Halftone (greyscale) 64 levels (When sending) Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT) G3 mode Compression scheme MH, MR, Sharp Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 204 mm max. Input document size Automatic feeding:

Width: 148 to 216 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 mm Length: 140 to 600 mm

Effective scanning width 210 mm max. Contrast control Automatic/Dark selectable Copy function Standard Telephone function Standard (Cannot be used for incoming/

outgoing if power fails)

Power requirements 230-240 V AC, 50 Hz Operating temperature 5 to 35°C Humidity Maximum: 85 % Power consumption Stand-by: 2.3 W

Maximum: 115 W

Dimensions Width: 343 mm

Depth: 313 mm Height: 312 mm

Weight Approx. 3.4 kg

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal.

In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In Ne w Zeala nd, inst alling o r modifyin g telephon e lines sh ould be done in accordance with Telecom wiring practices.

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

This machine must only be connected to a 230-240 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet may damage the machine.

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been sp illed into the machi ne or the ma chine has be en exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing dam ag ed. Do not allow anything to rest on the power cord, and do not install the machine

where people may walk on the power cord.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

Do not place this mac hine on a n unstab le c art, stand or tab le. Th e machi ne could be seriously damaged if it falls.

Never install telephone wiring during a lightning stor m. Never install telephone sockets in wet locations unless the socket is specifically

designed for wet locations. Neve r tou ch uni ns ulated telephone wires or terminals u nl ess th e tel ep hon e li ne h as

been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The socket-outlet must be installed near the equipment and must be easily

accessible.

Important:

This facsimile machine is not designed for use on a line which has call waiting,

♦

call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine on a telephone line using any of these services, you may experience errors during transmission and reception of facsimile messages.

This facsimile machine is not compatible with digital telephone systems.

♦

This facsimile machine is designed to operate in Australia and New Zealand only.

♦

WARNING NOTICE:

NO calls can be made to or from this fax during a mains power failure. WARNING - Australian Communications Authority (ACA) regulations state that no

unauthorised changes or modifications to this equipment are permitted. Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding

emission of electromagnetic interference. These limits are designed to provide reasonable protection against interference in

an installation. This equipment generates, uses and can radiate radio frequency energy and, i f not ins talle d and us ed in ac corda nce with the i nstruct ions , may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment doe s ca us e i nterference to radio or televi si on rec ep tion, which can be determined by turning the equipment off and on, the user is enco uraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment to an outlet on a different circuit to that which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help. For Australia: The Ringer Equivalence Number (REN) for this equipment is written

on the back o f the machi ne. The sum of all the Ringer Equi va lence Num bers (REN' s) on your telephone line should not exceed 3 to assure correct service from your telephone company.

IMPORTANT NOTICE FOR NEW ZEALAND USERS

Please note: The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it impl y that any product is compatib l e wit h all of Telecom's network services.

This equipment shall not be set up to make automatic calls to the Telecom '111' Emergency Service.

To avoid telephone charges for local calls, be sure to store numbers without code in your rapid or speed dial locations.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

area

Table of Contents

Introduction 1

Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 7

1. Installation 9

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . 21

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

2. Sending Documents 29

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 36

3. Receiving Documents 44

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

4. Making Copies 52

5. MakingTelephone Calls 54

Table of Contents

6. Answering Machine Connection 56

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 56

Activating the answering machine connection . . . . . . . . . . . . . . . . .58

7. Special Functions 59

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . .68

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . 70

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 72

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

8. OptionSettings 77

9. Printing Reports and Lists 84

10. Maintenance 87

11. Troubleshooting 90

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

Answering machine connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Quick Reference Guide 100

Index 102

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray extension

Original document support

Rapid key labels

Handset

Points to keep in mind when setting up

Operation manual

Handset lead

Telephone line cord

Gears (4)

If any are mis s ing, contact your dealer or retailer.

Imaging film cartridge

Imaging film (initial starter roll)

1. Installation

Adapter (for New Zealand)

Adapter (for Australia)

Do not plac e the machine in direct sunlight.

Do not plac e the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is mov ed from a cold to a warm place , it is poss ible that conden sation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

A Look at the Operation Panel

GHI

PQRS

SPEED DIAL key

Press this key to dial a 2-digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialled.

Display

This displays messages and prompts during operation and programming.

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a document.

5 6

FACE DOWN

(MAX 10 SHEETS)

TEL FAX

A.M.

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

ABC

JKL

TUV

8 0

TEL/FAX

0201

VO LUME keys

08/POLL07060504

VOLUME

RECEPTION

DOWN UP

MODE

RESOLUTION FUNCTION

COPY/HELP

STOP

START/MEMORY

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter numbers and letters during number/name storing procedures.

HOLD/SEARCH key

Press this key to search for an automatic dialling number, or, during a phone conv ersat ion, press this key to put the other party on hold.

SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

Rapid Dial keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

STOP key

Press this key to cancel operations before they are completed.

A Look at the Operation Panel

1. Installation

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax .

Connections

Handset

Connect the handset as shown and place it on the handset rest.

The ends of the handset lead are

♦

identical, so they will go into either socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Power lead

Plug the power l ead int o a 230 -240 V, 50 Hz, earthed (3-prong) AC outlet.

Caution:

When disconnecting the fax, unplug the telephone line cord before unplugging the powe r lead.

Caution:

The mains outlet (socket outlet) should be installed near the equipment and be easily accessable.

The machine does not ha ve a power on/off switch, so the power is turned on and off by simply plugging or unplugging the powe r lead.

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Note: If your area e xperiences a high

incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines . Surge protectors can be purchased at most telephone specialty stores.

Connections

Moving yo ur fax and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

Telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the other end of the line c ord int o th e socket on the back of the fax marked TEL. LINE. Plug the adapter into the telephone socket on the wall.

TEL.

For Au stralia

LINE

Be sure to insert the telephone line cord into the TEL. LINE socket. D o not insert it into the

TEL. SET socket.

Comments:

Your fax is set for tone dialling. If

♦

you are on a pulse only dial line, you must set the fax for pulse dialling by cha ngi ng O pt ion Settin g

7. This procedure is described in Chapter 8, Option Settings.

If you intend to use a computer fax

♦

modem on the same phone line, you must reset Option Setting 12 (Fax Signal Receive) to NO in order to prevent transmission and reception errors. This procedure is described in Chapter 8, Option Settings.

1. Installation

For New Zealand

Connections

Trays

Attach the paper tray extension.

Pull the paper release plate

♦

forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the fax.

To connect an answering machine

♦

to your fax, see Chapter 6,

Answering Machine Connection.

Remov e the seal co verin g the TEL.

SET socket.

Connect the exte ns ion phone line

to the TEL. SET socket.

Attach the original do cument support.

Note: The original doc umen t supp ort has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Important:

In New Zealand, not all standard telephones and answering machines will respond to incomi ng ringing when connected to the extension socket of the equipment.

Loading the Imaging Film

Your fax uses a roll of imaging film to crea te printed text and im age s. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with y o ur fax can print about 30 A4 pages.

Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.

Open the operation panel by

grasping the fi nge r ho ld an d pu lling up.

When replacing the film, us e a rol l of Sharp FO-3CR imaging film. One roll can print about 95 A4 pages.

Pull the green release on the right

side of the machine forward, and open the print compartment cover.

1. Installation

If you are install ing the i magi ng film for the first time, go to Step 6.

Loading the Imaging Film

Remove the imaging film cartridge

from the print compartment (grasp the handle at the front of the cartridge) and turn it over.

Remove the used film from the

cartridge.

Remove the ne w roll o f imaging film

from its packaging. Do not yet remove the band that

•

holds the rolls together.

Insert the large gear into the green

end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool. Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

If needed, pull the spools apart

•

slightly to allow the gears to fit (the band will stretch).

Remove the four green gears from

the used film.

DO NOT DISCARD THE FOUR GREEN GEARS!

Slot

Protrusion

Large gear

Loading the Imaging Film

Insert the large gear into the large

holder on the imaging fi lm cartridge (make sure it clic ks i nto pla ce), and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two

spools together. Unroll the film slightly and insert the small gears into their holders.

Turn the cartridge over, grasp the

handle, and inse rt the cartridge into the print compartment.

Rotate the large gear toward you

until the film is taut.

Close the print compartment cover

(press down on bo th si de s to make sure it clicks into place), and then close the operation pane l.

Click!

1. Installation

Loading the Imaging Film

Load paper in the paper tray and

then press the following keys to initialize the film.

Note: Paper must be loaded before the film can be initializ e d. To load paper, see the following section, Loading Printing Paper.

FUNCTION

INITIALIZ E FILM

START/MEMORY

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

Use the following imaging film, which is available from your dealer or retailer:

Sharp FO-3CR Imaging Film

Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number of sheets is:

60 for paper from 60 to 75 g/m

♦

50 for paper from 75 to 90 g/m

♦

Fan the paper, and then tap the

edge against a flat surface to even the stack.

Pull the paper release plate toward

you.

Insert the stack of paper into the

tray, print side down. If paper remains in the tray, take it

•

out and combine it into a sing le stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side will result in poor print quality.

1. Installation

Loading Printing Paper

Push the paper release plate back

down. If the paper release plate is not

•

pushed down, paper feed errors will result.

Note: When receiving faxes or copying documents, do not allow a large number of pages to a ccumula te in the output tray. This may obstruct the outlet and cause paper jams.

Your fax has been set at the f actory

to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

FUNCTION

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL LIGHT

COPY CUT-OFF

Press the STOP key to return to the date and time display.

1 2

STOP

Press twice

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

Once you e nter this inf ormation, it will automatically appear at the top of each fax page you send.

1. Installation

4 7

3 key

213 5 6 8 0

# key

STOP key

FUNCTION key

START/ MEMORY key

Note: The imaging film and printing

paper must be loaded before your name and fax number can be entered.

Press these keys:

FUNCTION

The display will show:

OWN NUMBER SET

Press the START/MEMORY key.

START/MEMORY

The display will show:

ENTER FAX #

Press twice

Entering Your Name and Fax Number

Enter your fax number by pressing

the number keys. Up to 20 digits can be entered.

3 21

4 2

4 4 1 1

(Example)

To insert a space between digits,

•

press the # key. To insert a "+", press the * key.

If you make a mistake, press the

•

HOLD/SEARCH key to move the cursor back to the mistake and then enter the correct number. The new number will replace the old number.

Press the START/MEMORY key to

enter the fax num ber in mem ory.

START/MEMORY

The display will show:

ENTER YOUR NAME

Enter your name by pressing the

number keys as shown in the followin g chart. Up to 24 characters can be entered.

Example:

SHARP = 77777 444 22 7777 77

SPACE =

A = B =

C =

D =

E =

F =

G =

H =

I =

To enter two letters in succession

♦

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T = U =

V =

W =

X =

Y =

Z =

move

that require the same key, press the SPEAKER key after entering the first letter. (The SPEAKER key moves the cursor forward, and the HOLD/ SEARCH key moves the cursor backward.)

To clear a mistake, press the

♦

SPEED DIAL key. To change case, press the

♦

REDIAL key.

SPEAKER

HOLD/

To enter one of the following

♦

symbols, press the # key or the * key repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } → ←

Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

Press the START/MEMORY key to

save your name in memory.

START/MEMORY

The display will show:

SECURITY SELECT

Press the STOP key to return to the

date and time display.

STOP

Entering Your Name and Fax Number

1. Installation

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of e v ery page you fax.

3 key

213

5 6

8 0

* key

Note: The imaging film and printing paper must be loaded bef ore the d ate and time can be set.

Press these keys:

FUNCTION

STOP key

FUNCTION key

START/ MEMORY key

The display will show:

DATE & TIME SET

Press 3 times

Enter a two-digit number f or the da y

("01" to "31").

0 5

Example: the 5th

To correct a mistake, press the

•

SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.

Enter a two-digit number for the

month ("01" for January, "02" for February, "12" for December, etc.).

0 1

Example: January

Enter the year (four digits).

0 1

Example: 2001

Press the START/MEMORY key.

START/MEMORY

The currently set date will appear

•

in the display.

Setting the Date and Time

Enter a two-digit number for the

hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

90 52

Example: 9:25

Press the START/MEMORY key to

start the clock.

START/MEMORY

The display will show:

STORE JUN K #

Press the STOP k ey to re turn to the

date and time display.

STOP

1. Installation

Selecting the Reception Mode

Your fax machine has four modes for receiving incoming calls and faxes: TEL mode:

This mode is the most convenient for receiving phone calls. F axes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically d ialled f ax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 6). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

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TEL/FAX

RECEPTION

MODE

For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 3, Receiving Documents. For more information on using A.M. mode, see Chapter 6.

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TEL/FAX

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TEL/FAX

FAX

TEL

A.M.

FAX

TEL

A.M.

FAX

TEL

A.M.TEL/FAX

FAX

TEL

A.M.

Volume Adjustment

DOWN key UP key

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5 6

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Speaker

Press the SPEAKER key.

SPEAKER

You can adjust the volume of the speaker and ringer using the UP and DOWN keys.

When the display shows the

desired volume level, press the SPEAKER key to turn off the speaker.

SPEAKER

Ringer

Press the UP or DOWN key. (Make

sure the SPEAKER key has not been pressed.)

DOWN

1. Installation

Press the UP or DOWN key.

DOWN

SPEAKER: HIGH

SPEAKER: MIDDLE

SPEAKER: LOW

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK?

Volume Adjustment

The ringer will ring once at the

•

selected level, then the date and time will reappear in the display.

If you selected RINGER:OF F OK ?,

press the START/MEMORY key.

START/MEMORY

Silent ring fax detection system

You can also set your fax machine to receive faxes silently, but ring to alert you to a voice call. To do so, set the ringer volume to OFF and set the reception mode to TEL/FAX. When a voice call comes in, a special ringer on the fax will ring. Note that extension telephones will not ring.

Note: During intial ringing before the fax picks up the call, the fax will be silent but extension telephones will ring.

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