Sharp FO-780 Operating Manual

MODEL

FO-780

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Making Telephone Calls

6. Answering Machine Connection

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

CAUTION: For a complete electrical disconnection pull out the mains plug.

VORSICHT: Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.

ATTENTION: Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.

AVISO: Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente.

VARNING: För att helt koppla från strömmen, dra ut stickproppen.

ATTENZIONE: Per un totale scollegamento elettrico rimuovere la spina di corrente.

"The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible." "De aansluiting op de stroomvoorziening (stopkontakt) moet nabij het apparaat zijn aangebracht en moet gemak-

kelijk bereikbaar zijn." Ett nätuttag (vägguttag) bör befinna sig nära utrustningen och vara lätt att tillgå. La presa di corrente deve essere installata vicino all’apparecchio, e deve essere facilmente accessibile. El tomacorriente principal se debe encontrar cerca del aparato y debe ser fácil de acceder a él. "Die Netzsteckdose (Wandsteckdose) sollte in der Nähe des Geräts installiert werden und leicht zugänglich sein." Stikkontakten skal være placeret nær faxen og være let tilgængelig. Pääpistoke (pistokkeen poisto) tulee asentaa lähelle laitetta ja tulee olla helposti poistettavissa. Stikkontakten må være montert i nærheten av utstyret og den må være lett tilgjengelig. La prise de courant principale (d’alimentation) doit être située près de l’appareil et facilement accessible.

This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC.

Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG.

Ce matériel répond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive 93/68/CEE.

Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC. Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva

93/68/EEC.

Este equipamento obedece às exigências das directivas 89/336/CEE e 73/23/CEE, na sua versão corrigida pela directiva 93/68/CEE.

Este aparato satisface las exigencias de las Directivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE.

Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC. Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC. Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC. 89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation

Introduction

Welcome, and thank you for choosing a Sharp facsimile! When using your fax, follow the safety guidelines given below.

Important safety information

•

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

•

This machine must only be connected to a 220-230 V, 50 Hz, earthed (2-prong) outlet. Connecting it to an y other kind of outlet ma y damage the machine.

•

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

•

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water .

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

•

Do not allow anything to r est on the power cord, and do not install the machine where people may walk on the power cord.

•

Never insert objec ts of any kind into slots or o penings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

•

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

•

Never install telephone wiring during a lightning storm.

•

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

•

Never touch unins ulated telephone wires or termina ls unless the telephone line has been disconnected at the network interface.

•

Use caution when installing or modifying telephone lines.

•

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

•

Do not use a telephone to report a gas leak in the vicinity of the leak.

•

The socket-outlet must be installed near the equipment and must be easily accessible.

Important:

This facsimile machine is only designed for use in the country where

••••

approved.

Table of Contents

1 Installation 5

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 21

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

2 Sending Documents 31

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Sending a Fax by Automatic Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . 39

3 Receiving Documents 48

Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

4 Making Copies 56

5 Making Telephone Calls 59

6 Answering Machine Connection 63

Preparations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using the Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Optional A.M. Connection Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

7 Special Functions 68

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 75

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . 79

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

8 Option Settings 84

9 Printing Reports and Lists 93

10 Maintenance 97

11 Troubleshooting 101

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Specifications 112

Quick Reference Guide 114

Chapter

Installation

Unpacking Checklist

1. Installation

Original document support

Handset

Handset lead

Gears (4)

Before setting up, make sure you have all of the following items.

If any are missi ng, contact your dea ler or retailer.

Paper tray extension

Rapid key labels

Operation manual

Telephone line cord

Imaging film (initial starter roll)

Imaging film cartridge

A Look at the Operation Panel

TEL FAX

A.M.

TEL/FAX

0201

08/POLL07060504

SPEED DIAL key

GHI

PQRS

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

SPEAKER

ABC

JKL

TUV

SYMBOLS

Press this key to dia l a 2-di gi t Sp ee d Dial nu m ber.

REDIAL key

Press this key to automatically redial the last number dialled.

5 6

VOLUME

RECEPTION

DOWN UP

MODE

RESOLUTION FUNCTION

COPY/HELP

STOP

START/MEMORY

Display

This displays messages and prompts during operation and programming.

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a docu m en t.

A Look at the Operation Panel

VOLUME keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter numbers and letters during number/nam e st o rin g pr oc ed ur es .

SEARCH/R key

Press this key to search for an automatic dialling number, or, if you are on a P.B.X. extension, press this key to transfer a call.

SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

1. Installation

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

STOP key

Press this key to cancel operations before they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

Connections

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

Keep dust away from the machine.

Do not place the machine near heaters or air conditioners.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensati on ma y fo rm on the sc anning glass, pr ev en t i ng pro pe r scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Handset

Connect the handset as shown and place it on the handset rest.

♦

The ends of the handset lead are identical, so they will go into either socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Connections

1. Installati on

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Connections

Power lead

Plug the power lead into a 220 - 230 V, 50 Hz, earthed (2-prong) AC outlet.

♦

Caution: The mains outlet (socket outlet) should be installed near the equipment and be easily ac ce ss ab le.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

Note:

If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Telephone line cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone so ck et.

TEL. SET

TEL. LINE

Connections

1. Installati on

Comments:

Germany

••••

, the machine is supplied with a N-coded line cable, enabling you to use an extension (cord les s ) te lephone on the same line. If you don’ t have the standard NFN-ou tl et of TE LE KO M, yo u can pu rch a se an NFN-adapter at your retailer.

Your fax is set for tone dialling. If you are on a pulse only dial line, you must

••••

set the fax for pulse dialling by changing Option Setting 7. This procedure is described in Chapter 8,

If you are connecting the machine to a PBX, you will need to make

••••

Option Settings

appropriate settings for Option Setting 14. See Chapter 8, If you intend to use a computer fax mode m on the same phone line, you must

••••

Option Settings

reset Option Setting 15 (Fax Signal Receive) to OFF in order to prevent transmission and reception errors. This procedure is described in Chapter 8,

Option Settings

Connections

Trays

Attach the paper tray extension.

♦

Pull the paper release plate forward. Insert the paper tray extension horizontally into the notche s in the pap er tray. Rota te the paper tray extension up until it snaps into place.

Attach the original document support.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Other devices

If desired, you can use an answering machine or an extension telephone on the same line as your fax. The answering machine or extension telephone can be connected directly to the TEL. SET socket on your fax (note that this socket is not available in some countries), or to another wall socket.

♦

Connecting an answering mac hine to the fax or a wall sock et will allow you to receive both voice and fax messages on the same line while you are out. For details on using this feature, see Chapter 6.

♦

You can use an extension phone connected to the fax or a wall socket to make and receive calls like any no rma l telep hone . For details on receiving faxe s fr om the extens ion pho ne, se e Cha pte r 3.

Germany:

The TEL. SET socket is not available on the fax. We recommend that you plug the answering machine line cable into the right connector of the TAE wall outlet, a (e.g.: cordless) telephone into the middle connector and fax line cord into the left connector.

Connections

1. Installati on

Switzerland, Austria:

An extension phone cannot be used. An answering machine can be used if it is connected to a wall socket (the TEL. SET socket is not available).

France:

The TEL. SET socket is not available on the fax. To connect an answering machine or extension telephone to a wall socket, a special cable is required . Fo r m ore de t ail s , co ns ult yo ur dea ler .

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 A4 pages.

If there is paper in the paper tray, pull the paper release plate forward

Note:

and remove the paper before loading the imaging film.

Open the operation panel by grasping the finger hold and pulling up.

When replacing the film, use a roll of Sharp FO-3CR (UX-3CR) imaging film. One roll can print about 95 A4 pages.

Pull the green release on the right side of the machine forward, and

open the print compartment co ve r.

Loading the Imaging Film

If you are installing the imaging film for the first time, go to Step 6.

Remove the imaging film cartridge fr om the print comp ar tment

(grasp the handle at the fron t of the car trid ge) and tur n it ove r.

Remove the used film from the cartridge .

1. Installati on

Remove the four green ge ar s from the used film.

DO NOT DISCARD THE FOUR GREEN GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

••••

Do not yet remove the band that holds the rolls together.

Insert the large gea r into the gr ee n en d of the emp ty sp oo l. Make

sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.

Insert the remaining thre e ge ar s into the sp oo ls, makin g su re the protrusion on each gear fits firmly into one of the slots in the end of each spool.

••••

If needed, pull the spoo ls apar t sligh tly to allo w the ge ar s to fit (the band will stretch).

Slot

Large gear

Protrusion

Loading the Imaging Film

Insert the large gear into the large holder on the imaging film

cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two spools togeth er . Unr oll the film

slightly and insert the small gea rs into the ir holde rs .

1. Installati on

Turn the cartridge ov er , grasp the handle, and ins er t the cartridge

into the print compartment.

Loading the Imaging Film

Rotate the large gear toward you until the film is taut.

Close the print compartment co ve r (pre ss down on bo th sides to

make sure it clicks into place) , an d the n clo se the oper atio n pa ne l.

Click!

Load paper in the paper tray and then press the following keys to

initialize the film.

Paper must be loaded before the film can be initialized. To load

Note:

paper, see the following section,

FUNCTION

Loading the Printing Paper

Display shows:

INITIALIZE FILM

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

Use the following imaging film, which is available from your dealer or retailer:

Sharp FO-3CR (UX-3CR) Imaging Film

START/MEMORY

Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number of sheets is:

♦

60 for paper from 60 to 75 g/m

♦

50 for paper from 75 to 90 g/m

Fan the paper, and then tap the edge against a flat surface to even the

stack.

Pull the paper release plate towa rd you.

1. Installati on

Insert the stack of pape r into the tra y, print side down.

••••

If paper remains in the tr ay, tak e it out and co mbin e it into a single stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the

side of the paper. Printing on the reverse side will result in poor print quality.

Loading Printing Paper

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note:

When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

Your fax has been set at the fac tor y to print at normal contrast.

Depending on the type of paper you have loaded, you may find that you obtain better print quality by ch angin g the setting to LIGHT. Press these keys:

FUNCTION

The display will show:

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL LIGHT

The display will show:

COPY CUT-OFF

Press the STOP key to return to the date and time disp lay .

STOP

Entering Your Name and Number

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

3 key

213

5 6

8 0

Once you enter this information, it will automatically appear at the top of each fax page you send.

1. Installati on

FUNCTION key

START/MEMORY key

# key

STOP key

Note: The imaging film and printing paper must be loaded before your

name and fax number can be entered.

Press these keys:

The display will show:

Press the # key twice:

The display will show:

FUNCTION

ENTRY MODE

OWN NUMBER SET

Entering Your Name and Fax Number

Press the

START/MEMORY

The display will show:

Enter your fax numbe r by pre ss ing the nu mbe r ke ys . U p to 20 di gits

key.

START/MEMORY

ENTER FAX #

can be entered.

••••

To insert a space between digits, pre ss the # key. To insert a "+", press the * key.

••••

If you make a mistake, pr es s the

SEARCH/R

key to move the cursor back to the mistake an d the n enter the co rr ec t number . The new number will replace the old number.

Example:

Cursor:

A dark square mark in the display that indicates where a

1 43

number or letter will be entered.

Press the

START/MEMORY

key to enter the fax number in

memory.

START/MEMORY

The display will show:

Enter your name by pressing the number keys as shown in the

ENTER YOUR NAME

following chart. Up to 24 characters can be entered.

••••

To enter two letters in succession that require the same key, press the

SPEAKER

key after entering the first lette r to ad va nc e the

cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

Entering Your Name and Number

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

ABC

JKL

TUV

SYMBOLS

DEF

MNO

WXYZ

J =

K =

L =

M =

N =

O =

P =

Q = R =

SPEED DIAL

REDIAL

SPEAKER

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}

→←

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to delete the letter highlighted by the cursor.

Press this key to change case. Press this key to move

the cursor to the left. Press this key to move

the cursor to the right.

1. Installati on

Press the

START/MEMORY

The display will show:

Press the

STOP

key to save your name in memory .

START/MEMORY

SECURITY SELECT

key to return to the date and time display .

STOP

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you fax.

3 key

213

5 6

8 0

FUNCTION key

START/MEMORY key

key

Note: The imaging film and printing paper must be loaded before the date

and time can be set.

Press these keys:

FUNCTION

STOP key

The display will show:

Press the * key two times.

The display will show:

Note: The fax is Year 2000 compliant.

ENTRY MODE

DATE & TIME SET

Setting the Date and Time

Press the

••••

The currently set date will appear in the display.

Enter a two-digit number for the day ("0 1" to "31 ").

••••

To correct a mistake, press the cursor back to the mistake , an d the n enter the co rr ec t number .

Enter a two-digit number for the month ("0 1" for Ja nu ar y, "02" for

February, "12" for December, etc.).

START/MEMORY

Example: the 5th

Example: January

key.

START/MEMORY

SPEED DIAL

key to move the

1. Installati on

Enter the year (four digits) .

Example: 1999

Enter a two-digit number for the hour ("00" to "23") and a two-digit

number for the minute ("00" to "59").

Example: 9:25

9 91

Setting the Date and Time

Press the

START/MEMORY

The display will show:

Press the

Note: The time setting will change automatically at the beginning and end

of summertime.

key to return to the date and time display .

STOP

key to start the clock.

START/MEMORY

JUNK FAX # MODE

STOP

Selecting the Reception Mode

Your fax machine has four modes for receiving incoming calls and faxes:

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 6). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

1. Installati on

Selecting the Reception Mode

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

FAX

TEL

TEL/FAX

TEL

TEL/FAX

TEL

A.M.

FAX

A.M.

FAX

A.M.TEL/FAX

RECEPTION MODE

14 FEB 10:30

FAX

14 FEB 10:30

TEL

TEL/FAX

A.M.

For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 3, Receiving Documents. For more information on using A.M. mode, see Chapter 6.

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