Sharp FO-780 Operating Manual

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Page 1

MODEL

FO-780

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Making Telephone Calls

6. Answering Machine Connection

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

Page 2

CAUTION: For a complete electrical disconnection pull out the mains plug.

VORSICHT: Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.

ATTENTION: Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.

AVISO: Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente.

VARNING: För att helt koppla från strömmen, dra ut stickproppen.

ATTENZIONE: Per un totale scollegamento elettrico rimuovere la spina di corrente.

"The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible." "De aansluiting op de stroomvoorziening (stopkontakt) moet nabij het apparaat zijn aangebracht en moet gemak-

kelijk bereikbaar zijn." Ett nätuttag (vägguttag) bör befinna sig nära utrustningen och vara lätt att tillgå. La presa di corrente deve essere installata vicino all’apparecchio, e deve essere facilmente accessibile. El tomacorriente principal se debe encontrar cerca del aparato y debe ser fácil de acceder a él. "Die Netzsteckdose (Wandsteckdose) sollte in der Nähe des Geräts installiert werden und leicht zugänglich sein." Stikkontakten skal være placeret nær faxen og være let tilgængelig. Pääpistoke (pistokkeen poisto) tulee asentaa lähelle laitetta ja tulee olla helposti poistettavissa. Stikkontakten må være montert i nærheten av utstyret og den må være lett tilgjengelig. La prise de courant principale (d’alimentation) doit être située près de l’appareil et facilement accessible.

This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC.

Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG.

Ce matériel répond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive 93/68/CEE.

Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC. Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva

93/68/EEC.

Este equipamento obedece às exigências das directivas 89/336/CEE e 73/23/CEE, na sua versão corrigida pela directiva 93/68/CEE.

Este aparato satisface las exigencias de las Directivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE.

Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC. Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC. Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC. 89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation

Page 3

Introduction

Welcome, and thank you for choosing a Sharp facsimile! When using your fax, follow the safety guidelines given below.

Important safety information

•

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

•

This machine must only be connected to a 220-230 V, 50 Hz, earthed (2-prong) outlet. Connecting it to an y other kind of outlet ma y damage the machine.

•

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

•

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water .

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

•

Do not allow anything to r est on the power cord, and do not install the machine where people may walk on the power cord.

Page 4

•

Never insert objec ts of any kind into slots or o penings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

•

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

•

Never install telephone wiring during a lightning storm.

•

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

•

Never touch unins ulated telephone wires or termina ls unless the telephone line has been disconnected at the network interface.

•

Use caution when installing or modifying telephone lines.

•

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

•

Do not use a telephone to report a gas leak in the vicinity of the leak.

•

The socket-outlet must be installed near the equipment and must be easily accessible.

Important:

This facsimile machine is only designed for use in the country where

••••

approved.

Page 5

Table of Contents

1 Installation 5

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 21

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

2 Sending Documents 31

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Sending a Fax by Automatic Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . 39

3 Receiving Documents 48

Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

4 Making Copies 56

5 Making Telephone Calls 59

6 Answering Machine Connection 63

Preparations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using the Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Optional A.M. Connection Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Page 6

7 Special Functions 68

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 75

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . 79

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

8 Option Settings 84

9 Printing Reports and Lists 93

10 Maintenance 97

11 Troubleshooting 101

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Specifications 112

Quick Reference Guide 114

Page 7

Chapter

Installation

Unpacking Checklist

1. Installation

Original document support

Handset

Handset lead

Gears (4)

Before setting up, make sure you have all of the following items.

If any are missi ng, contact your dea ler or retailer.

Paper tray extension

Rapid key labels

Operation manual

Telephone line cord

Imaging film (initial starter roll)

Imaging film cartridge

Page 8

A Look at the Operation Panel

TEL FAX

A.M.

TEL/FAX

0201

08/POLL07060504

SPEED DIAL key

GHI

PQRS

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

SPEAKER

ABC

JKL

TUV

SYMBOLS

Press this key to dia l a 2-di gi t Sp ee d Dial nu m ber.

REDIAL key

Press this key to automatically redial the last number dialled.

5 6

VOLUME

RECEPTION

DOWN UP

MODE

RESOLUTION FUNCTION

COPY/HELP

STOP

START/MEMORY

Display

This displays messages and prompts during operation and programming.

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a docu m en t.

Page 9

A Look at the Operation Panel

VOLUME keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter numbers and letters during number/nam e st o rin g pr oc ed ur es .

SEARCH/R key

Press this key to search for an automatic dialling number, or, if you are on a P.B.X. extension, press this key to transfer a call.

SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

1. Installation

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

STOP key

Press this key to cancel operations before they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

Page 10

Connections

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

Keep dust away from the machine.

Do not place the machine near heaters or air conditioners.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensati on ma y fo rm on the sc anning glass, pr ev en t i ng pro pe r scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Page 11

Handset

Connect the handset as shown and place it on the handset rest.

♦

The ends of the handset lead are identical, so they will go into either socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Connections

1. Installati on

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Page 12

Connections

Power lead

Plug the power lead into a 220 - 230 V, 50 Hz, earthed (2-prong) AC outlet.

♦

Caution: The mains outlet (socket outlet) should be installed near the equipment and be easily ac ce ss ab le.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

Note:

If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Page 13

Telephone line cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone so ck et.

TEL. SET

TEL. LINE

Connections

1. Installati on

Comments:

Germany

••••

, the machine is supplied with a N-coded line cable, enabling you to use an extension (cord les s ) te lephone on the same line. If you don’ t have the standard NFN-ou tl et of TE LE KO M, yo u can pu rch a se an NFN-adapter at your retailer.

Your fax is set for tone dialling. If you are on a pulse only dial line, you must

••••

set the fax for pulse dialling by changing Option Setting 7. This procedure is described in Chapter 8,

If you are connecting the machine to a PBX, you will need to make

••••

Option Settings

appropriate settings for Option Setting 14. See Chapter 8, If you intend to use a computer fax mode m on the same phone line, you must

••••

Option Settings

reset Option Setting 15 (Fax Signal Receive) to OFF in order to prevent transmission and reception errors. This procedure is described in Chapter 8,

Option Settings

Page 14

Connections

Trays

Attach the paper tray extension.

♦

Pull the paper release plate forward. Insert the paper tray extension horizontally into the notche s in the pap er tray. Rota te the paper tray extension up until it snaps into place.

Attach the original document support.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Page 15

Other devices

If desired, you can use an answering machine or an extension telephone on the same line as your fax. The answering machine or extension telephone can be connected directly to the TEL. SET socket on your fax (note that this socket is not available in some countries), or to another wall socket.

♦

Connecting an answering mac hine to the fax or a wall sock et will allow you to receive both voice and fax messages on the same line while you are out. For details on using this feature, see Chapter 6.

♦

You can use an extension phone connected to the fax or a wall socket to make and receive calls like any no rma l telep hone . For details on receiving faxe s fr om the extens ion pho ne, se e Cha pte r 3.

Germany:

The TEL. SET socket is not available on the fax. We recommend that you plug the answering machine line cable into the right connector of the TAE wall outlet, a (e.g.: cordless) telephone into the middle connector and fax line cord into the left connector.

Connections

1. Installati on

Switzerland, Austria:

An extension phone cannot be used. An answering machine can be used if it is connected to a wall socket (the TEL. SET socket is not available).

France:

The TEL. SET socket is not available on the fax. To connect an answering machine or extension telephone to a wall socket, a special cable is required . Fo r m ore de t ail s , co ns ult yo ur dea ler .

Page 16

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 A4 pages.

If there is paper in the paper tray, pull the paper release plate forward

Note:

and remove the paper before loading the imaging film.

Open the operation panel by grasping the finger hold and pulling up.

When replacing the film, use a roll of Sharp FO-3CR (UX-3CR) imaging film. One roll can print about 95 A4 pages.

Pull the green release on the right side of the machine forward, and

open the print compartment co ve r.

Page 17

Loading the Imaging Film

If you are installing the imaging film for the first time, go to Step 6.

Remove the imaging film cartridge fr om the print comp ar tment

(grasp the handle at the fron t of the car trid ge) and tur n it ove r.

Remove the used film from the cartridge .

1. Installati on

Remove the four green ge ar s from the used film.

DO NOT DISCARD THE FOUR GREEN GEARS!

Page 18

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

••••

Do not yet remove the band that holds the rolls together.

Insert the large gea r into the gr ee n en d of the emp ty sp oo l. Make

sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.

Insert the remaining thre e ge ar s into the sp oo ls, makin g su re the protrusion on each gear fits firmly into one of the slots in the end of each spool.

••••

If needed, pull the spoo ls apar t sligh tly to allo w the ge ar s to fit (the band will stretch).

Slot

Large gear

Protrusion

Page 19

Loading the Imaging Film

Insert the large gear into the large holder on the imaging film

cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two spools togeth er . Unr oll the film

slightly and insert the small gea rs into the ir holde rs .

1. Installati on

Turn the cartridge ov er , grasp the handle, and ins er t the cartridge

into the print compartment.

Page 20

Loading the Imaging Film

Rotate the large gear toward you until the film is taut.

Close the print compartment co ve r (pre ss down on bo th sides to

make sure it clicks into place) , an d the n clo se the oper atio n pa ne l.

Click!

Load paper in the paper tray and then press the following keys to

initialize the film.

Paper must be loaded before the film can be initialized. To load

Note:

paper, see the following section,

FUNCTION

Loading the Printing Paper

Display shows:

INITIALIZE FILM

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

Use the following imaging film, which is available from your dealer or retailer:

Sharp FO-3CR (UX-3CR) Imaging Film

START/MEMORY

Page 21

Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number of sheets is:

♦

60 for paper from 60 to 75 g/m

♦

50 for paper from 75 to 90 g/m

Fan the paper, and then tap the edge against a flat surface to even the

stack.

Pull the paper release plate towa rd you.

1. Installati on

Insert the stack of pape r into the tra y, print side down.

••••

If paper remains in the tr ay, tak e it out and co mbin e it into a single stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the

side of the paper. Printing on the reverse side will result in poor print quality.

Page 22

Loading Printing Paper

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note:

When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

Your fax has been set at the fac tor y to print at normal contrast.

Depending on the type of paper you have loaded, you may find that you obtain better print quality by ch angin g the setting to LIGHT. Press these keys:

FUNCTION

The display will show:

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL LIGHT

The display will show:

COPY CUT-OFF

Press the STOP key to return to the date and time disp lay .

STOP

Page 23

Entering Your Name and Number

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

3 key

213

5 6

8 0

Once you enter this information, it will automatically appear at the top of each fax page you send.

1. Installati on

FUNCTION key

START/MEMORY key

# key

STOP key

Note: The imaging film and printing paper must be loaded before your

name and fax number can be entered.

Press these keys:

The display will show:

Press the # key twice:

The display will show:

FUNCTION

ENTRY MODE

OWN NUMBER SET

Page 24

Entering Your Name and Fax Number

Press the

START/MEMORY

The display will show:

Enter your fax numbe r by pre ss ing the nu mbe r ke ys . U p to 20 di gits

key.

START/MEMORY

ENTER FAX #

can be entered.

••••

To insert a space between digits, pre ss the # key. To insert a "+", press the * key.

••••

If you make a mistake, pr es s the

SEARCH/R

key to move the cursor back to the mistake an d the n enter the co rr ec t number . The new number will replace the old number.

Example:

Cursor:

A dark square mark in the display that indicates where a

1 43

number or letter will be entered.

Press the

START/MEMORY

key to enter the fax number in

memory.

START/MEMORY

The display will show:

Enter your name by pressing the number keys as shown in the

ENTER YOUR NAME

following chart. Up to 24 characters can be entered.

••••

To enter two letters in succession that require the same key, press the

SPEAKER

key after entering the first lette r to ad va nc e the

cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

Page 25

Entering Your Name and Number

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

ABC

JKL

TUV

SYMBOLS

DEF

MNO

WXYZ

J =

K =

L =

M =

N =

O =

P =

Q = R =

SPEED DIAL

REDIAL

SPEAKER

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}

→←

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to delete the letter highlighted by the cursor.

Press this key to change case. Press this key to move

the cursor to the left. Press this key to move

the cursor to the right.

1. Installati on

Press the

START/MEMORY

The display will show:

Press the

STOP

key to save your name in memory .

START/MEMORY

SECURITY SELECT

key to return to the date and time display .

STOP

Page 26

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you fax.

3 key

213

5 6

8 0

FUNCTION key

START/MEMORY key

key

Note: The imaging film and printing paper must be loaded before the date

and time can be set.

Press these keys:

FUNCTION

STOP key

The display will show:

Press the * key two times.

The display will show:

Note: The fax is Year 2000 compliant.

ENTRY MODE

DATE & TIME SET

Page 27

Setting the Date and Time

Press the

••••

The currently set date will appear in the display.

Enter a two-digit number for the day ("0 1" to "31 ").

••••

To correct a mistake, press the cursor back to the mistake , an d the n enter the co rr ec t number .

Enter a two-digit number for the month ("0 1" for Ja nu ar y, "02" for

February, "12" for December, etc.).

START/MEMORY

Example: the 5th

Example: January

key.

START/MEMORY

SPEED DIAL

key to move the

1. Installati on

Enter the year (four digits) .

Example: 1999

Enter a two-digit number for the hour ("00" to "23") and a two-digit

number for the minute ("00" to "59").

Example: 9:25

9 91

Page 28

Setting the Date and Time

Press the

START/MEMORY

The display will show:

Press the

Note: The time setting will change automatically at the beginning and end

of summertime.

key to return to the date and time display .

STOP

key to start the clock.

START/MEMORY

JUNK FAX # MODE

STOP

Page 29

Selecting the Reception Mode

Your fax machine has four modes for receiving incoming calls and faxes:

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 6). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

1. Installati on

Page 30

Selecting the Reception Mode

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

FAX

TEL

TEL/FAX

TEL

TEL/FAX

TEL

A.M.

FAX

A.M.

FAX

A.M.TEL/FAX

RECEPTION MODE

14 FEB 10:30

FAX

14 FEB 10:30

TEL

TEL/FAX

A.M.

For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 3, Receiving Documents. For more information on using A.M. mode, see Chapter 6.

Page 31

Volume Adjustment

4 7

Speaker

Press the SPEAKER key.

You can adjust the volume of the speaker and ringer using the

and

213

5 6

8 0

SPEAKER key

DOWN

keys.

DOWN key

1. Installati on

UP key

SPEAKER

Press the UP or DOWN key.

DOWN

When the display shows the desired

volume level, press the SPEAKER key to turn off the speaker.

Display:

SPEAKER: HIGH

SPEAKER: MIDDLE

SPEAKER: LOW

SPEAKER

Page 32

Volume Adjustment

Ringer

Press the UP or DOWN key. (Make

sure the SPEAKER key has not been pressed and the handset is not lifted.)

Display:

DOWN

••••

The ringer will ring once at the

selected level, then the date and time will reappear in the display.

If you selected RINGER:OFF OK ?,

press the START/MEMORY key.

Note:

When the reception mode is set to TEL, the ringer will still ring at Low if turned off.

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER:OFF OK ?

START/MEMORY

Page 33

Sending

Chapter

Transmittable Documents

Size and weight

Documents

The size and weight of doc um e nts th at yo u ca n l oa d in t he doc ume nt feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

210 mm

Minimum size

Minimum weight

148 mm

52 g/m²

140 mm

Maximum size

Maximum weight

157 g/m²

600 mm

Loading several pages at once:

Minimum size

148 mm

140 mm

Maximum size

210 mm

297 mm

2. Sending

Documents

Minimum weight

52 g/m²

Maximum weight

80 g/m²

Page 34

Transmittable Documents

Note: Letters or graphics on the edges of a document will not be scanned.

Other restrictions

♦

The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦

Ink, glue, and corr ec ting f luid on docu men ts mus t be dr y be fore they pass through the document feeder.

♦

All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.

4 mm

5 mm

Letters in the shaded area will not be scanned.

4 mm

♦

Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, or easily smudged, or have a slippery coated suface should be photocopied, and the copy loaded in the feeder.

Page 35

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦

If you need to send or cop y mor e tha n 10 pag es , pla ce the additional pages gently and ca re fu lly in the fee der jus t befor e the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦

If your document consists of several large or thick pages which must be loaded one at a time, insert each pag e into the fe ed er as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the

width of your document.

2. Sending

Documents

Place the document face down and

push it gently into the document feeder. The top edge of the document should enter the machine first.

••••

The feeder will draw the leading edge of the document into the machine. The display will show:

READY TO SEND

Adjust the resolution and/o r contr as t

setting (if desired) as ex pla ine d in the section Resolution an d C ontra st , then dial the receiving machine as explained in Sending a Fax by Normal Dialling.

RESOLUTION

Page 36

Loading the Document

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation pa ne l by gr as ping

the finger hold and pulling up.

Remove the document.

Close the operation pa ne l, mak ing sur e

it clicks into place.

Click!

Page 37

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

The resolution and contrast settings are only effective for

Note:

transmitting a document. They are not effective for receiving a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD: Use STANDARD for ordinary documents. This

setting gives you the fastest an d mos t econo mica l transmission.

FINE: Use FINE for documents containing small letters

or fine drawings.

SUPER FINE: Us e SUP E R FIN E for do cu men t s containing very

small letters or very fine drawings.

2. Sending

Documents

HALF TONE: Use HALF T O NE f or photogra ph s an d

illustrations. The origina l will be rep rodu ce d in 64 shades of grey.

Contrast settings

AUTO Use AUTO for normal documents. DARK Use DARK for faint documents.

Page 38

Resolution and Contrast

Load the document(s).

••••

The document must be loaded before the resolution an d contrast can be adjusted.

Press the

RESOLUTION

key one or more times until the desired resolution and contrast settings appear in the display.

••••

The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

RESOLUTION

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

In order to transmit in FINE or SUPER FINE resolution, the

Note:

receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Page 39

Sending a Fax by Normal Dialing

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys.

♦

If a person answers , you ca n talk with them thr ou gh the hand se t before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦

Normal Dialling allows you to listen to the line an d make su re the other fax machine is resp on ding.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contr as t if desired.

RESOLUTION

2. Sending

Documents

Pick up the handset or pr es s the

SPEAKER key. Listen for the dial tone.

Dial the number of the receivin g

machine by pressing the numeric keys.

GHI

PQRS

SPEAKER

ABC

DEF

JKL

MNO

TUV

WXYZ

Page 40

Sending a Fax by Normal Dialing

Wait for the connection. Dep endin g on

the setting of the receiving mac hine, you will either hear a facsimile reception tone or the other person will answer.

••••

If the other party answers , (lift the

handset if the SPEAKER key was pressed) ask them to press their START key. This causes the receiving machine to issue a reception tone.

When you hear the reception tone,

press the START/MEMORY key. Replace the handset if you us ed it.

••••

When transmission is completed ,

the fax will beep once.

Beep

START/MEMORY

Using the REDIAL key

You can press the REDIAL key to redial the l as t n umb er di all e d. To send a document, proceed from Step 4 of Normal Dialling. Note that the speaker will be automatically activated when you press the

REDIAL key.

Facsimile reception tone: This is a pronounced, high- pi tc he d ton e

that the receiving machine sends to the transmitting machine to indicate that it is ready to receive.

Page 41

Sending a Fax by Automatic Dialing

Sending a Fax by Automatic Dialling

You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key an d en ter i ng a two -di gi t number.

♦

To use Automatic Dialling, you must firs t store the full fax or telephone number in your fax machine.

♦

When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 88 Speed Dial numbers are available.

Speed Dial numbers 01 through 08 are for Rapid Key (one-touch) Dialling.

Speed Dial numbers 09 through 88 are for dialling with the

SPEED DIAL

key.

SPEED DIAL

1 1

SPEED DIAL key

213

Attach the strip of Rapid Key labels above the

5 6

8 0

Rapid Keys.

START/MEMORY

2. Sending

Documents

Rapid keys

When you store a number in a Rapid Key, write the name of the party on the label.

Page 42

Sending a Fax by Automatic Dialing

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

The display will show:

Press 1 to select SET.

The display will show:

Enter a two-digit Spee d D ial nu mbe r by pre ss ing the nu mbe r ke ys

FUNCTION

FAX/TEL # MODE

FAX/TEL # SET

ENTER SPEED #

(01 to 08 for Rapid Key Dialling, 09 to 88 for Speed Diallin g) .

Enter the fax or voic e numbe r by pre ss ing the nu mbe r ke ys (m ax . of

(Example)

32 digits including pauses).

••••

Press the SPEED DIAL key to clear a mistake.

••••

If a pause is require d be twee n an y of the dig its to ac ce ss a spe cial service or an outside line, press the REDIAL key. The paus e w ill appear as a hyphen . Se ve ra l paus e s ca n be ente re d in a row .

••••

If you are on a PBX , do not enter the access code for the public line. If the number is within your PBX, enter an R before the number.

••••

Press the SEARCH/R key to enter a space between digits.

Press the START/MEMORY key.

START/MEMORY

Page 43

Sending a Fax by Automatic Dialing

Enter the name of the party by pressing the number keys as shown in

the chart below. Up to 20 characters can be entered.

••••

If you don’t want to enter a name, skip this step.

••••

To enter two letters in successio n tha t req uire the same key, pr es s the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

2. Sending

Documents

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

Return to Step 3 to store another number, or press STOP to exit. If

J =

K =

L =

M =

N =

O =

P =

Q =

R =

the number will be used for Rapid Key Dialling, you can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

Storing area codes and access codes

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

START/MEMORY

You can also store an area code or access code in a Rapid Key or Speed Dial number. To use thi s num be r to di al , se e Cha in Dial in g in Chapter 5, Making Telephone Calls.

Note:

An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the key pressed before dialling.

SPEAKER

Page 44

Sending a Fax by Automatic Dialing

Clearing numbers

Press these keys:

The display will show:

Press 2 to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the

FUNCTION

FAX/TEL # MODE

number keys.

Press the START/MEMORY key.

START/MEMORY

Return to Step 3 to clear another number, or press STOP to exit.

STOP

Step 3 or

(Example)

Making changes

To make changes in a nu m be r pr ev iou sl y st ored , re pe at t he stor i ng procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the dis pla y (Steps 4 and 6, respe cti v el y ).

A lithium battery keeps automatic dialling numbers in memory

♦

The machine uses a lithium battery to keep automatic dialling numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Page 45

Sending a Fax by Automatic Dialing

Rapid Key Dialling

If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contr as t if desired.

Press the Rapid Key corresponding to

RESOLUTION

the desired Speed D ial nu mbe r.

2. Sending

Documents

••••

The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, pres s the STOP key.)

••••

The document will be automatically transmitted once the conn ec tion is made.

01 02 03

04 05 06

Example:

Dial number 01, press Rapid Key 01.

To dial Speed

Page 46

Sending a Fax by Automatic Dialing

Speed Dialling

Speed Dialling can be used to dial any number that has been stored for Automatic Dialling.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contr as t if desired.

Press the SPEED DIAL key and then

enter the two digits of the Speed Dial

RESOLUTION

SPEED DIAL

number by press ing the nu mbe r ke ys .

••••

To enter numbers 1 through 9, first enter 0 and then the number.

2 0

(Example)

Check the display. If the name or

number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

START/MEMORY

Page 47

Sending a Fax by Automatic Dialing

Direct Keypad Dialling

You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing.

Note:

Direct Keypad Dialling cannot be used to dial a number within the same PBX as your fax machine. To send a document to a fax machine in your PBX, use Normal Dialling.

Load the document(s).

The display will show:

READY TO SEND

2. Sending

Documents

••••

Set the resolution and/or contr as t if desired.

Enter the number of the receiving

machine by pressing the nu mer ic ke ys .

••••

If a pause is required between any of the digits to access a special service or an outside line , pr es s the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the

receiving machine shown is cor re ct, press the START/MEMORY key.

••••

If it is not correct, press the STOP key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

RESOLUTION

GHI

PQRS

ABC

JKL

TUV

START/MEMORY

DEF

MNO

WXYZ

Page 48

Sending a Fax by Automatic Dialing

Using the SEARCH/R key

If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/MEMORY key.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contr as t if desired.

Press the SEARCH/R key.

Enter the first letter of the stored name

by pressing the appropriate number key (the key which corr es po nd s to the required letter) one or more times until the letter appears in the display. If the name begins with a special char ac ter or number, press 1.

••••

If you don’t remember the first letter, go to Step 4 (you will scroll through the list from the beginning).

••••

If a name wasn’t stored for the number, press 0. This will cause numbers, not names, to appe ar when you scroll.

RESOLUTION

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

Page 49

Press the # key or the * key to scroll

through the names (numbers if you pressed 0). Stop when the desired name appears in the disp lay .

••••

If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key.

The document will be automatically transmitted once the connection is made.

Sending a Fax by Automatic Dialing

START/MEMORY

2. Sending

Documents

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the machine will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 2.5 minutes (Poland : 3.5 minutes).

♦

To stop automatic redialling, pres s the STOP key.

Page 50

Receiving

Chapter

Using TEL/FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/FAX.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 1 or 2 rings (Note: In some countries, the lowest possible setting is 2). After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.

♦

If your fax detects a fax tone (this means that the call is an automatically dialled fax), it will automatically begin reception of the incoming document.

♦

If your fax doesn’t detect a fax tone (this means that the call is a voice call or manually dialled fa x) , it will make a ringin g so und (called pseudo ringing) for 15 seconds to alert you to answer. If you don’t answer within this time, your fax will send a fax tone to the other machine to allow the calling par ty to se nd a fax manually if they desire.

Comments:

Only the fax will alert you to voice calls or manually dialled faxes by pseudo

••••

ringing. An extension phone connected to the same line will not ring after the connection has been made.

The duration of pseudo ringing can be adjusted with Option Setting 8. See

••••

Chapter 8, Option Settings ( countries).

Note:

This setting is not available in some

Page 51

Using FAX Mode

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to FAX, the machine will automatically answer all calls on 1 or 2 rings and receive incoming faxes.

1 or 2 rings Fax reception

♦

You can change the nu mbe r of ri ngs on wh ich the mac hin e answers calls by changing Option Setting 3. (See Chapter 8, Option Settings.)

♦

If you pick up the handset before the machine answers, you can talk to the other party and/or receive a document as described in Using TEL mode.

Documents

3. Receiving

Page 52

Receiving Documents

Using A.M. Mode

Press the

RECEPTION MODE

key until the arrow in the display points to A.M.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapter 6 for more details.

Page 53

Using TEL Mode

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

TEL

TEL/FAX

FAX

A.M.

When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line.

Answering with the fax’s handset

Pick up the handset when the machine rings.

If you hear a fax tone, wait un til the displa y sh ows RECEIVING an d then replace the handset.

Beep

RECEIVING

Documents

3. Receiving

Note:

If you have set Option Setting 15 (Fax signal receive) to NO, press the

START/MEMORY

key to begin reception.

Page 54

Receiving Documents

If the other party first talk s an d the n wants to se nd a fax , pr es s the

START/MEMORY key after speak i ng ( pr es s yo ur START/MEMORY key before the sender presses their Start key).

••••

Make sure that the display shows RECEIVING, then replace the handset.

START/MEMORY

RECEIVING

Answering with an extension phone

Answer the extension phone when it rings.

If you hear a fax tone when you answer an extension phone, wait until your fax answer s (the ex ten sio n phon e will go de ad ), and then hang up.

Beep

Phone goes dead

If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phon e) . This si gnals the fax to begin reception . Hang up.

Page 55

Comments:

Receiving Documents

Your fax will not accept the signal to begin reception (

••••

loaded in its feeder. If you have set Option Setting 15 to NO and hear a fax tone when you answer

••••

the extension ph one, you must press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pick up the handset, and press the

START/MEMORY

The code used to activate fax reception from a tone dial extensio n ph on e

••••

) can be changed if desired. See Option Setting 4 (Tel/Fax Remote

(

Number) in Chapter 8,

key if you are on a pulse dial only phone.

Option Settings

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below.

Press these keys:

The display will show:

FUNCTION

2 IN 1 PRINT

) if a document is

Documents

3. Receiving

Press 1 to turn on the function, or 2 to turn it off.

YES NO

1 2

The display will show:

Press the STOP key.

PRINT CONTRAST

STOP

Page 56

Receiving Documents

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on th e ed ge s of th e do cu ment are not cut off. If des i re d, you can turn this function off and have received documents printed at full size.

Note:

If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note:

Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press these keys:

FUNCTION

The display will show:

Press 1 to turn automatic reduction on, or 2 to turn it off.

RECEPTION RATIO

AUTO 100%

1 2

If you selected AUTO , go to Step 3. If yo u se lec ted 100 %, go to Step

If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (au toma tic re ductio n is no t possible when the memory is full). Press 1 for 93% or 2 for 100%.

93% 100%

1 2

Page 57

Receiving Documents

Press the STOP key.

STOP

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAMMED. When you add paper, replace the imaging film, or clear the jam, the stored documents will automatically print out.

♦

If you received do cumen ts in memo ry bec ause the fa x ra n ou t of paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Documents

3. Receiving

Caution!

When documents are stored in memory, do not turn the power off. This will

••••

erase all of the contents. If documents received in memory are lost due to a power failure or other

••••

interruption of the power supply, a CLEAR REPORT will be printed out when the power is restored. This gives information about the receptions lost, including the fax numbers of the transmitting machines if they are available.

Page 58

Making

Chapter

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 10 pages.)

The display will show:

Copies

READY TO SEND

••••

Set the resolution and/or contrast if desired. (The default setting for copying is S-FINE.)

Press the COPY/HELP key. The display will show:

COPY MODE

1: MULTI COPY

2: SORT COPY

START: COPY

♦

If you are only making one cop y of the or igin al (or of each original) and don’t want to make a reduction or enlargement setting, press the START/MEMORY key twice. Copying will begin.

♦

If you are only making one cop y of the or igin al (or of each original) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5.

RESOLUTION

COPY/HELP

Page 59

Press 1 (MULTI COP Y) if yo u do not want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted.

MULTI

Making Copies

SORT

Example of three copies each of three originals

Sorted

(SORT COPY)

The display will show:

If you are making one cop y pe r

ENTER # (01-99)

original, press the START/MEMORY key. If you are making multiple copies per original, enter the nu mbe r of cop ies per original (if the number is less than 10, enter a "0" before the numbe r) .

The display will show:

Set the amount of reduction or

COPY RATIO

enlargement by entering a numbe r from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copyin g will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Originals

Not sorted

(MULTI COPY)

Copies

4. Making

Example: Nine copies per original

Example: 50%

Page 60

Making Copies

Note:

If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

START/MEMORY

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder). To change the setting, follow the steps below.

Press these keys:

FUNCTION

The display will show:

COPY CUT-OFF

Press 1 to set copy cut-off to YES (the remaining part of the docu men t will not be printed), or 2 to set copy cut-off to NO (the remaining part will be printed on a second page).

The display will show:

INITIALIZE FILM

Press the STOP key to return to the date and time display.

YES

STOP

Page 61

Making

Chapter

Your fax can be used like a regular telephone to make and receive voice calls.

♦

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number using one of the following methods:

••••

Telephone Calls

To make or receive a phone ca ll, the powe r mus t be on.

ABC

JKL

Normal Dialling: Enter the full telephone number with the nume ric keys.

Rapid Key Dialling: Press the appropriate Rap id Ke y.

Speed Dialling: Press the SPEED DIAL key, and enter the 2-digit

Speed Dial number with the numeric keys.

GHI

PQRS

TUV

SPEAKER

DEF

MNO

WXYZ

5. Making Phone Calls

Speak with the other party when they answer.

••••

If you presse d the SPEAKER key, pick up the handset to talk.

Page 62

Making Telephone Calls

Comments:

While the handset of the fax is lifted (off hook), an extension phone

••••

connected directly to the fax cannot be used to speak with the other party. The fax may interrupt a voice call received on an extension phone if the

••••

reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a tone dial phone, you can prevent this by pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: 5, *, *.)

Chain Dialling

After lifting the handset, you can dial any combination of Normal Dialling, Rapid Key Dialling and Speed Dialling numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access co de , t he n dia l th e re mai n de r of the number by pressing a Rapid Key , pr essi n g nu m be r keys , or press i ng the SPEED DIAL key and entering a two -di git Sp ee d Dial nu m ber.

Using the SEARCH/R key

You can use the SEARCH/R key to search for a Rapid Key or Speed Dial number. First search for the number as described in Using the SEARCH/R key in Sending a Fax by Automatic Dialling in Chapter 2, then pick up the ha nd se t or pres s t he SPEAKER key. The number will be dialled automatically (do not press the START/MEMORY key).

Redial

The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the oth er part y an swe rs, pi c k up th e ha nd se t to tal k.

Page 63

Making Telephone Calls

Issuing tone signals

If you are on a pulse di al li ne , yo u ca n us e t he "*" key to temporarily issue tone signals when you press the numeric keys. This allows you to use certain telephone services which require entering tone signals.

When you need to enter one or more tone signals, press the "*" key and then press the appropriate numeric keys.

To change back to pulse mode, simply hang up (the dialling mode automatically changes back to the setting of Option Setting 7 when you hang up).

PBX operations

If your fax is connec t ed to a P BX, yo u ca n us e i t to per form the following operations:

Note:

Make sure that the correct setting is selected for Option Setting 14-4

(see Chapter 8,

♦

Making enquiry calls: During a call, you can put the other party

Option Settings

on hold, make a further call to a thir d party , an d the n go bac k to your original caller.

♦

Transferring calls: You can transfer a call to another number on the same PBX without operator assistance.

5. Making Phone Calls

Making enquiry calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

Page 64

Making Telephone Calls

When you hear the dia l tone , dia l the number of the third party for the enquiry call.

When you have finis he d the enq uir y call, you will be automatically returned to the original caller as soon as the third party hangs up .

Transferring calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dia l tone , dia l the number to which you want to transfer the call. When the other par ty an swe rs , hang up, and the call will be transferred.

••••

If the other party does not answer, press the SEARCH/R key again to return to the original caller.

Page 65

Answering

Chapter

Preparations

If you have connected an answering machine to your fax as described in Connections in Chapter 1, you can receive both voice messages and fax transmissions on the same line while you are out. To use the connection, first change the outgoing message of your answering machine, and then set the reception mode of your fax to A.M. when you go out.

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You’ve reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Comments:

Machine Connection

It is advisable to keep the length of the message under 10 seconds. If it is too

••••

long, you may have difficulty receiving faxes sent by automatic dialling.

Your callers can even leave a voice message and send a fax message on the

••••

same call. Modify your outgoing mess age to exp lain that they can firs t leave a voice message, and then press their Start key to send a fax.

Machine

6. Answering

Page 66

Answering Machine Connection

Using the Connection

Set the reception mode of your fax to A.M. by pressing the RECEPTION MODE key.

RECEPTION MODE

Set your answering machine to auto answer.

••••

Your answering machine must be set to answer on a maximum of

TEL

TEL/FAX

FAX

A.M.

two rings. If not, you may not be able to receive faxes sent by automatic dialling.

Note:

If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see Chapter 3,

Receiving Documents

). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.

Page 67

Answering Machine Connection

How answering machine mode opera tes

While you are out, all of your incoming calls will be answered by the answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.

♦

If the connection is not good or there is noise on the line, the answering machine and/or fax machine may not respond properly.

♦

The call counter on your answering machine may indicate that voice messages were received, when only fax messages were received.

Note:

To prevent the fax from taking over the line and beginning reception if you call in from an external phone or answer on an extension phone, press any three keys (other than the code to activate fax reception, "5", "*", and "*") on the dial pad of the phone. This can only be performed from a phone capable of tone dialling.

When you return and turn off your answering machine, be sure to change the reception mode back to FAX/TEL, FAX, or TEL!

Machine

6. Answering

Page 68

Answering Machine Connection

Optional A.M. Connection Settings

If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls.

Quiet Detect Time

This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers.

Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 6 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine.

♦

Some answering machines may have unusually fast disconnect times (equal to or very slightly less than 4 seconds), which means that the answering machine may disconnect the line before fax reception can begin. In this case, try a Quiet Detect Time setting of about 3 seconds.

♦

If the fax machine is interrup ting callers bef or e the y can lea ve a message, try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the sile nc e.

To change the Quiet Detect Time setting, reset Option Setting 9 as explained in Chapter 8, Option Settings.

Note:

Quiet Detect Time can be turned off by entering "00" for the time. Note, however, that the fax machine will not be able to receive faxes sent manually by Normal Dialling.

Page 69

Answering Machine Connection

Select Auto Receive

When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

This function has bee n tur ne d of f at t he fac tor y. If you want to turn it on, reset Option Setting 12 as explained in Chapter 8, Option Settings.

Note:

When this function is turned on, make sure that the answering machine is set to answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages.

Quiet Detect Start Timing

This setting can be used to delay the start of the Quiet Detect Time function. For exa m ple , i f yo u wan t to in se rt a pa us e at the beg i nn i ng of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line.

Quiet Detect Start Timing has been turned off at the factory. If you want to use this function, turn it on by resetting Option Setting 10 to the desired delay time (1 to 15 seconds). This procedure is explained in Chapter 8, Option Settings. As a general guide, the delay time should be slightly longer than the pause before the outgoing message.

Off Hook Hold

This setting can be used to make the fax automatically take over the line and attempt reception after a set number of seconds.

For normal operation, we recommend that you do not turn this function on; however, if you are having trouble receiving faxes in A.M. mode, you can try various time settings to see if it helps. Turn the function on by setting Option Setting 11 to the desired number of seconds (1 to 255 seconds). This procedure is explained in Chapter 8, Option Settings.

Machine

6. Answering

Page 70

Special

Chapter

Broadcasting

This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location.

♦

Load the document(s). The display will show:

Press the START/MEMORY key and then 2.

Functions

You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receivin g mac hines .

READY TO SEND

START/MEMORY

Dial the receiving machines by using one or both of the following methods. (a maximum of 20 stations can be selected).

••••

Enter one or more Speed Dial numbers by pressing the numeric keys.

••••

Press one or more Rapid Keys.

Press the START/MEMORY key.

••••

Set the resolution and/or contrast if desired.

01 02 03

START/MEMORY

RESOLUTION

(Example)

Page 71

Press the START/MEMORY key. Transmission will begin.

••••

A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error co de . If so, send the document to those location s again.

Broadcasting

START/MEMORY

Functions

7. Special

Page 72

Cover Sheet

You can have the fa x gene ra t e a co ve r sh ee t and sen d it as t he last page of each of your fax transmissions.

You can select a message.

For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all tranmissions until you turn it off.

Press these keys:

FUNCTION

The display will show:

OPTION SETTING

Press these keys:

The display will show:

COVER SHEET MODE

Page 73

Press 1 (YES) to turn on the cove r

sheet function, or 2 (NO) to turn it off. The display will show:

AUTO PRINT OUT

YES NO

1 2

Cover Sheet

Press the STOP key to return to the

STOP

date and time display.

Selecting a header message (optional)

When the cover sh ee t fun cti o n i s tur ne d on , yo u ca n al s o se l ec t a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission.

Load the document(s).

••••

The document must be loaded before a message can be selected.

••••

The cover sheet function mus t be turned on.

Press these keys:

The display will show:

COVER SHEET HEAD

FUNCTION

Functions

7. Special

Page 74

Cover Sheet

Select a message by entering a number

from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

Dial the receiving machine and

transmit the document.

(Example)

Note:

To cancel a cover sheet header setting, press the remove the document from the feeder.

STOP

key or

Page 75

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slas h an d t he to tal nu m be r of pag es bei n g se nt ar e ad de d after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

Load the document(s).

••••

The document must be loaded before batch page numbering can be set.

Press these keys:

The display will show:

FUNCTION

PAGE COUNTER SET

Enter the total number of pages ("01"

to "99") by pressing the number keys.

••••

If you are sending a cov er she et, do not include it in the total number of

pages (the number will be adjus ted automatically).

Dial the receiving machine and

transmit the document.

Example: Eight pages

Functions

7. Special

Page 76

Batch Page Numbering

Comments:

If you need to cancel a batch number entry, remove the document from the

••••

feeder or press the

If the number of pages actually transmitted does not coincide with the batch

••••

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if it has been set to print out.

STOP

key.

Page 77

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "jun k" fa xe s.

To use this function, first turn it on by setting Option Setting 16 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.

Comments:

Up to 5 numbers can be entered in the Anti Junk Number List.

••••

The Anti Junk function will not operate for a number which has also been

••••

stored as a Priority Call number.

To clear a number from the Anti Junk Number List, you need to know the

••••

1-digit number which identifies it. If you have forgotten this number, print out the Anti Junk Number List as explained in Chapter 9.

Press the keys shown at right.

JUNK FAX # MODE will appear in the display.

FUNCTION

Press 1 to store a number in the Anti

Junk Number List, or 2 to clear a number from the list.

Storing:

Enter a 1-digit number from 1 to 5. This number identifies the fax/voice number you will stor e in the next step.

Clearing:

Enter the number which identifies the fax/voice numbe r you want to clear, and go to Step 5.

SET CLEAR

(Example)

Functions

7. Special

Page 78

Blocking Reception of Unwanted Faxes

Enter the full number you want to

block (max. of 20 digits).

(Example)

Press the

Return to Step 3 to enter (or clear)

START/MEMORY

another number, or press

STOP

key.

to exit.

START/MEMORY

STOP

Step 3 or

Page 79

Sending Documents From Memory

With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After transmission, the document will be cleared from memory.

♦

Only one memory transmission can be set at a time.

♦

The amount of memory cu rr en tly oc cupie d ap pe ar s as a

percentage in the display while the document is being scanned.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contr as t if desired.

Press the START/MEMORY key and

then 1. The display will show:

ENTER STATION #

RESOLUTION

START/MEMORY

Functions

7. Special

Page 80

Sending Documents From Memory

Enter the number of the receiving

machine using one of the following methods:

••••

Press a Rapid Key.

••••

Press the SPEED DIAL key and enter a Speed Dial number.

••••

Enter a full telephone number by pressing the numbe r ke ys .

Press the START/MEMORY key if

you entered a Speed Dial number or a full number.

••••

The document will be scanned and stored in memory. Your fax will then dial the receiving machine and transmit the document (rediallin g will be done automatically if necessary).

01 02 03

(Example)

START/MEMORY

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

♦

Press the START/MEMORY key if you want to transmit the pages which have bee n stor e d up to that po int in memory . T he remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memor y fille d up.

♦

Press the STOP key if you want to cancel the entire tran smis sio n.

Page 81

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others.

To use the polling function, you must first set Rapid Key 08/POLL for use as a polling key. This is done by changing Option Setting 17, as described in Chapt e r 8, Option Settings. (Note that when Rapid Key 08/POLL is set as a polling key, it cannot be used for Rapid Key Dialling.)

Requesting transmission

Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial

Note:

location, press the

SPEED DIAL

corresponding to the Rapid Key.

Dial the fax machine you want to poll

using one of the following methods:

••••

Pick up the handset (or press the

SPEAKER

key) and dial the full number. Wait for the fax answerback tone.

key and then enter the 2-digit number

(Example)

PQRS

ABC

DEF

JKL

MNO

GHI

4 7

TUV

WXYZ

••••

Press the

SPEED DIAL

enter a 2-digit Speed Dial number.

••••

Enter the full number using the numeric keys.

Press Rapid Key 08/POLL.

••••

If you used the handset, replace it when POLLING appears in the display. Reception will begin.

key and

08/POLL

Functions

7. Special

Page 82

Polling (Requesting a Fax Transmission)

Being polled (polling standby)

To let another fax machine poll your fax, press the

MODE

key to set the reception mode to FAX, load the document(s),

RECEPTION

and press Rapid Key 08/POLL. "P" will appear in the display. Transmission will take place when the other fax machine calls your

machine and activates polling. Automatic reception is possible whilst your fax is on polling standby.

Polling security

Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine’s list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.

To use Polling Security, follow the steps below to turn the function on, and then enter permitted numbers as shown on the following page.

Press the keys shown at right.

FUNCTION

ENTRY MODE will appear in the display.

Press the # key three times.

SECURITY SELECT will appear in the display.

Press 1 to turn polling security on , or

to turn it off.

Press the then the

START/MEMORY

key.

STOP

key and

START/MEMORY

STOP

Page 83

Polling (Requesting a Fax Transmission)

Storing and clearing fax numbers for polling per m ission

You can store up to 10 fax numbers in your machine’s list of permitted numbers.

Press the keys shown at right.

ENTRY MODE will appear in the

FUNCTION

display.

Press the # key four times.

PASSCODE # MODE will appear in the display.

Press 1 to store a number, or 2 to clear

a number.

Storing:

Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the nex t step.

Clearing:

Enter the number which identifies the fax number yo u wan t to clear, and go to Step 6.

Enter the fax number (max. of 20

digits).

Press the

Return to Step 4 to enter (or clear)

another number, or press

START/MEMORY

STOP

key.

to exit.

6 2 1 3

START/MEMORY

Step 4 or

(Example)

STOP

Functions

7. Special

Page 84

Timer Operations

The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in adva nc e.

As an example, you can use this function to take advantage of off-peak telephone rates without having to be there when the operation is performed.

Only a Speed Dial number can be used to dial the receiving machine.

Note:

Setting a timer operation

Press the keys shown at right.

TIMER MODE will appear in the display.

FUNCTION

Press # to set a transmission operation

(SEND MODE), or * to set a polling operation (POLLING MODE).

Press 1 to select SET.

Enter the time at which you want the

operation to take place in 24- hour format (2 digits for the hour and 2 digits for the minute).

Press the

START/MEMORY

key.

START/MEMORY

9 2 5

Example: 9:25

Page 85

Enter the Speed Dial number of the

receiving fax machine.

••••

If this is a polling operation, go to Step 9.

Timer Operations

(Example)

Press the

Adjust the resolution and/or contrast if

START/MEMORY

key.

START/MEMORY

RESOLUTION

desired (skip to the next step if you don’t want to change settings ).

Press the then the

START/MEMORY

key. If this is a

STOP

key and

START/MEMORY

transmission operation , load the document in the feeder sometime before the specified time of transmission.

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

Press the keys shown at right.

FUNCTION

TIMER MODE will appear in the display.

STOP

Press # to cancel a transmission

operation, or * to cancel a polling operation.

Press 2 to select CLEAR.

Press the then the

START/MEMORY

key.

STOP

key and

START/MEMORY

STOP

Functions

7. Special

Page 86

Option

Chapter

The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below.

Setting 1: FINE RESOLUTION PRIORITY

This option sets the default resolution (the resolution used if a setting is not made with the (YES) to set the default resolution to FINE, or 2 (NO) to set it to STANDARD.

Initial setting:

•

Settings

FUNCTION

RESOLUTION

First press

FUNCTION

then press # or * to scroll through the options.

and 4,

key) for transmitting documents. Press

FUNCTION

YES NO

Display will show:

GRAY SCALE LEVEL

FINE PRIORITY

Setting 2: GREY SCALE SETTING

This sets the grey scale used for the HALF TONE resolution setting. Press for 16 levels (this gives lower quality and faster transmission) or 2 for 64 levels (this gives higher quality and slower transmission).

Initial setting:

•

FUNCTION

16 64

Press

NUMBER OF RINGS

until display shows:

GRAY SCALE LEVEL

STOP

Page 87

Option Settings

Setting 3: NUMBER OF RINGS TO ANSWER

This sets the number of rings the fax machine waits befo re answering an incoming call in FAX and TEL/FAX reception modes. Enter any number from

to 5.

Initial setting:

•

In some countries, the lowest possible setting is 2 and the highest is 4.

Note:

Settings

8. Option

FUNCTION

Enter a number from 1 to

Press

TEL/FAX REMOTE #

until display shows:

NUMBER OF RINGS

STOP

Setting 4: TEL/FAX REMOTE NUMBER (TRANSFER CODE)

If you hear a fax tone when you answer a call on a tone dial extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5, *, and * on the phone. Use this setting if you want to use a number other than 5 to begin fax reception. You can enter any number from

to 9.

Initial setting:

•

FUNCTION

Press

until display shows:

TEL/FAX REMOTE #

Enter a number from

STOP

REMOTE RECEPTION

Page 88

Option Settings

Setting 5: REMOTE RECEPTION SELECT

If you don’t intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talkin g on an extension phone. Press 1 to turn detection on, or 2 to turn detection off.

Initial setting:

•

FUNCTION

YES

Press

until display shows:

TRANSACTION LIST

REMOTE RECEPTION

STOP

Setting 6: TRANSACTION REPORT PRINT SELECT

This sets the condition for printing out a Transaction Report. Enter a number from 1 to 5 as follows:

(ALWAYS PRINT): A report will be printed after each transmission,

reception, or error.

(ERR/TIMER/MEM): A report will be printed after an error, timer

operation, or memory operation.

(SEND ONLY): A report will be printed only after a transmission.

(ERROR ONLY): A report will be printed only after an error occurs.

(NEVER PRINT): A report will never be printed.

Initial setting:

•

FUNCTION

Enter a number from

Press

DIAL MODE

until display shows:

TRANSACTION LIST

STOP

Page 89

Option Settings

Setting 7: DIAL MODE

This sets the mode of dialling. Press 1 if you are on a tone dial line, or 2 if you are on a pulse dial line.

Initial setting:

•

In some countries, the lowest possible setting is 2.

Note:

Settings

8. Option

FUNCTION

TONE PULSE

Press

until display shows:

PSEUDO RING DUR.

DIAL MODE

STOP

Setting 8: PSEUDO RINGING DURATION

This sets the duration of pseudo ringing when the reception mode is set to TEL/FAX. Enter a number from 1 to 4 as follows:

(15 SEC.): 15 seconds

(30 SEC.): 30 seconds

(60 SEC.): 60 seconds

(120 SEC.): 120 seconds

Initial setting:

•

This setting is not available in some countries.

Note:

FUNCTION

Enter a number from

Press

QUIET DETECT TM.

until display shows:

PSEUDO RING DUR.

STOP

Setting 9: QUIET DETECT TIME

When an answering machine is connected to the fax, the fax will take over the line and begin reception if it detects a certain duration of silence after the answering machine answers a call. This sets the duratio n of silence (i n seconds). Enter a number from 01 to 10, or enter 00 to turn off the function.

Initial setting:

•

FUNCTION

Enter a number from

Press

QUIET START TIME

until display shows:

QUIET DETECT TM.

STOP

Page 90

Option Settings

Setting 10: QUIET DETECT START TIMING

This setting can be used to delay the start of the Quiet Detect Time function used for an answering machine connection . En ter a 2-digit nu mb er equ al to the desired number of seconds of the delay (01 to 15), or enter 00 for no delay. (See Chapter 6 for more details.)

Initial setting:

•

FUNCTION

Enter a number from

Press

OFF HOOK HOLD

until display shows:

QUIET START TIME

STOP

Setting 11: OFF HOOK HOLD TIME

This setting can be used to make the fax automatically take over the line a set number of seconds after an answering machine connected to the fax answers. Set the number of seconds by entering a 3-dig it number (

to turn off the function. (See Chapter 6 for more details.)

000

Initial setting:

•

FUNCTION

Enter a number from

001

000

255

Press

SELECT AUTO RCV.

until display shows:

OFF HOOK HOLD

001

255

STOP

), or enter

Setting 12: SELECT AUTO RECEIVE

Press 1 to have the fax answer a call if an answering machine connected to the fax does not answer within 5 rings. Press 2 to turn the function off. (See Chapter 6 for more details.)

•

Initial setting:

FUNCTION

YES NO

Press

LANGUAGE SELECT

until display shows:

SELECT AUTO RCV.

STOP

Page 91

Option Settings

Setting 13: LANGUAGE SELECT

This sets the language used in display messages, reports, and lists. Press the

START/MEMORY

desired language appears in the display, and then the

key, the # key or the * key one or more times until the

START/MEMORY

again.

key

Settings

8. Option

FUNCTION

START/MEMORY

STOP

Press

until display shows:

START/MEMORY

LANGUAGE SELECT

PBX CONNECTION

Setting 14-1: PBX CONNECTION

Press 1 (YES) if the machine is connected to a PBX. Press 2 (NO) if it is connected to a regular public line.

Initial setting:

•

FUNCTION

YES NO

Press

until display shows:

PBX CONNECTION

(If you select 1, Setting 14-2 will subsequently appear in the display. If you select 2, Setting 14-4 will appear.)

Setting 14-2: PBX SELE CT

This sets the mode used for connecting calls from a PBX to an outside line. Refer to your PBX manual or consult your supplier for the correct setting. Make the selection by entering a number from 1 to 3 as follows:

:Earth

:Flash

:ID

Initial setting:

•

(If you select 3, Setting 14-3 will subsequently appear in the display. If you select 1 or 2, Setting 14-4 will appear.)

Page 92

Option Settings

Setting 14-3: PBX ID NO.

If you set Option Setting 14-2 to 3 (PBX ID digit mode), use this setting to enter your PBX ID number (maximum of 3 digits). Press the

START/MEMORY

Initial Setting:

•

key when finished.

(Note: The ID number is automatically dialled for access to the public line when Rapid Key or Speed Dialling is used. Do not stor e it as part of th e number when storing a Rapid Key or Speed Dialling number.)

Setting 14-4: REGISTER RECALL

This sets the recall mode used for special functions of some PTT’s (e.g. Germany, Sweden), as well as transferring calls on a PBX. Refer to your PBX manual or consult your supplier for the correct setting. Make the selection by entering a number from 1 to 3 as follows:

:Earth

:Flash

: No operation

Initial setting:

•

Setting 15: FAX SIGNAL RECEIVE

Your fax will automatically begin reception if you hear a high-pitched fax tone after answering a call. If you use a computer fax modem on the same line, you must turn this func tion off in order to prevent your fax fr om mistakenly attempting to receive documents sent from the computer fax modem. Press 1 to turn the function on, or 2 to turn it off.

Initial setting:

•

FUNCTION

YES NO

until display shows:

FAX SIGNAL RX

STOP

Press

JUNK FAX # CHECK

Page 93

Option Settings

Setting 16: JUNK FAX NUMBER CHECK

Press 1 to prevent reception from fax numbers entered in the Anti Junk Fax List. Press 2 to allow reception from all numbers.

Initial setting:

•

Settings

8. Option

FUNCTION

Press

until display

JUNK FAX # CHECK

shows:

YES NO

or POLLING

STOP

Setting 17: POLL I NG

Press 1 if you want to use Rapid Key 08/POLL as a polling key. Press 2 if you want to use it as a regular Rapid K ey.

Initial setting:

•

FUNCTION

Press

until display shows:

POLLING

YES NO

or COVER SHEET MODE

STOP

Page 94

Option Settings

Setting 18: AUTO COVER SHEET

Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off.

Initial setting:

•

FUNCTION

Press

until display

COVER SHEET MODE

shows:

YES NO

or AUTO PRINT OUT

STOP

Setting 19: ACTIVITY REPORT AUTO PRINT OUT

Press 1 to have your fax automatically print out an Activity Report once every 30 operations. (The list can still be printed out on demand when desired.) Press

to turn automatic print-out off.

Initial setting:

•

FUNCTION

Display will show:

AUTO PRINT OUT

YES NO

STOP

FINE PRIORITY

Page 95

Printing

Chapter

You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.

Printing a list

Press these keys:

Reports and Lists

FUNCTION

Lists

9. Printing

The display will show:

Press the # key or the * key until the desired list ap pe ar s in the display.

Press the START/MEMORY key.

Activity Report

This report shows information on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is di v ide d i nto two par ts: t he TRANS MIS SI ONS ACTIVITY REPORT, which shows information on transmissions, and the RECEPTIONS ACTIVITY REPORT, which shows information on receptions.

LISTING MODE

START/MEMORY

Page 96

Printing Reports and Lists

♦

If Option Setting 19 (Auto Print Out) is set to YES, a report will be automatically printed ou t whenev er info rma tion on 30 operations has accu mula ted. (A re po rt ca n still be printed on demand at any time.)

♦

All information is erased after a report is printed out. If automatic print-out is disabled and prin t-out ha s no t been pe rf or med manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

Explanation of headings

SENDER/ RECEIVER

PAGES NOTE

The fax number of the other machine involved in the transaction. In the case of a transmission, the number dialled appears. In the case of a reception, the programmed ID of the sending machine appears. If this machine does not have an ID function, the co mmunication mode will appear (for example, "G3").

Number of pages transmitted or received.

- Transmission/reception was normal.

P.FAIL

persists, try a different outlet. If necessary, have an electrician check your power lines.

JAM

the paper or document is loaded properly. Make sure the o peration pan el is shut securely.

NO PAPER COM.E-0

See

CANCEL

pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

- A power failure occurred. If you have power and th e problem

- A problem with the paper or original document occurred. Make sure

- You ran out of paper during reception.

COM.E-7

Line Error

in Chapter 11.

- Transmission was cancelled because the

- A telephone line error prevented the transaction.

STOP

key was

Page 97

Printing Reports and Lists

Timer List

This list shows the timer operations which are currently set.

Telephone Number List

This list shows th e fa x an d vo i ce nu mb er s whi c h have bee n st o re d fo r automatic dialling.

Passcode List

This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

Option Setting List

This list shows the current status of the option settings.

Anti Junk Fax Number List

Lists

9. Printing

This list shows the numbers that are blocked by the Anti Junk function.

Print Setup List

This list shows the current status of the printing settings accessed by pressing the FUNCTION key and the 6 key.

Page 98

Printing Reports and Lists

Transaction Report

This report is printed out automatically after an operation is completed to allow you to check the result. Your fax is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions. This is done by changing Option Setting 6 (Transaction Report Print Select) as described in Chapter 8.

♦

The same headings appear in the Transaction Report as in the Activity Report. See

Activity Report

in this chapter for an

explanation of the head ing s.

♦

The Transaction report ca nn ot be prin ted out manua lly.

Help List

This list provides a brief guide to the operation of the machine.

♦

Press the COPY/HELP key whilst no document is loaded in the feeder to print this list.

Page 99

Chapter

Fax print head

Clean the printing head frequently to assure optimum printing performance.

First unplug the telephone line, then unplug the power cord.

Pull the paper release plate for war d an d re mov e the paper .

Maintenance

10. Mainenance

Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.

Page 100

Maintenance

Take the imaging film cartridge out of the print compartment and place it on a sheet of paper.

Wipe the print head and roller with isopropyl alcohol.

Roller

Print head

Caution!

Do not use benzene or thinner. Avoid touching the print head with hard

••••

objects. The print head may be hot if your fax machine has just received a large

••••

number of documents. If this is the case, allow the print head to cool prior to cleaning.

Sharp FO-780 Operating Manual

Specifications and Main Features

Frequently Asked Questions

User Manual