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User’s manual

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• High-performance laser F@x

• Internet F@x

COUV 23261436-8.book Page 3 Lundi, 11. juin 2001 3:42 15

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Flat scanner flap

canning cover

canned document

ray

Support (Opti o n) Depending on model

Flat scanner window

Control panel

Chipcard reader

Document feeder

Adjustable paper gu ide

Printed sheet output tray

Printer top cover

Printer front cover

release button

Printer paper tray

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LIASSE 23261436-8.book Page 1 Lundi, 11. juin 2001 3:33 15

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1. "Fax Messages" indicator: On: the fax machine is set to fax-TAD mode Blinking: message r e ceived in fax-TAD mode

2. "Line" icon: On: communication in progress Blinking: communication being established

3. Scanning resolution for fax t ran smission ( Std, Fine, SFine, Photo

4. Memory capacity (0 to 100%)

5. Printer "paper jam" icon

6. spare "Toner" icon: On: No toner left

Blinking: toner near end

7. Contrast indicator

8. "Color" mode indicator

9. "On" indicator: Green: machine turned on Red: problems

10. key: transmission scanning resolution

11. key: access to directory and quick-dial numbers

12. key: attachment to a mail entered at the keyboard.

13. key: contrast setting

14. key: print functions list

15. key: br oadcast fax

16. key: Manual line taking

17. key: Redial

ECO key: low rate transmission

18.

19.Numerical keypad

20. key: stop current operation

21. key: fax transmission or black & white local copy

@ key: Internet fax transmission

22.

23. key: co lo ur Intern et transmission

or Key : photocopy

24.OK key: confirm disp la ye d se lec tion

MENU key: access to functions

25.

26.Navigation keys

C key: return to previous menu and correct

27. data entry

28.Alphabetic keyp ad

Line

Fax

Messages

SFine

Std

Fine

Resolution

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LIASSE 23261436-8.book Page 1 Lundi, 11. juin 2001 3:33 15

Contents

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Unpacking the printer 1-1 Description 1-3 Installing your terminal 1-4

Installation requirements 1-4 Operational Precaution s 1-4 Installing the face-down tray and the pa pe r tray 1-5 Installing the additional paper tray (option) 1-9

6FDQQHU 1-12

Unpacking the scanner 1-12 Scanner installation 1-12

Setting the deta chable items 1-12

&RQQHFWLRQV 1-13

Printer connection 1-13 Telephone and lan connection 1-14 Power line connection and switch on 1-14 Updating the consumables 1-14

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Presentation 2-1

The navigator 2-1 The display screen 2-3

Access to functions 2-3

Step by step function ac cess 2-3 Direct access by numb er 2-4

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Before transmission 3-1

Date/Time 3-1 Your fax number 3-1 Name 3-2 Type of network 3-2 Geographical se tt ings (depending on m o del) 3-2 Local prefix 3-3

-1-

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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 2 Lundi, 11. juin 2001 3:33 15

Transmission report and deposit notice 3-3 Economy period 3-4 Document feed types 3-4

Before reception 3-5

Fax answering machine 3-5 Reception without paper 3-5 Number of copies 3-6 Relay broadcast 3-6 Fax or PC Reception (Option) 3-7

Technical parameters 3-7

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Local network settings 3-9

Automatic conf iguration 3-9 Manual configurat ion 3-10 IEEE address (or Ethernet address) 3-10 Netbios names 3-10

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Internet Registration 3-11 initialisation parameters 3-11

Access to connection and mailbox parameters 3-12 Access to servers parameters 3-12

Settings 3-12

Standard settings 3-13 Mail sorting 3-14

Internet Connection 3-15

Immediate connection to the Internet 3-16 Programmed connection 3-16

Deactivate the Internet function 3-16

Contents

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Adding a record 4-2

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Adding a list 4-3 Adding or deleting a number from the list 4-3

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The file structure 4-5 Procedure 4-6

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LIASSE 23261436-8.book Page 3 Lundi, 11. juin 2001 3:33 15

Contents

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Positioning the documen t 5-1

Sheet feed scanner 5-2 Flat-bed scanner 5-2

Choosing the resolution/the contrast 5-2

Resolution 5-2 Contrast 5-3

Dialling 5-3

From the directory 5-3 From the redial key 5-4 To multiple call numbers 5-4

Transmission via the Public Switched Telephone Network (PSTN) 5-4

Immediate t r ansmission 5-4 Delayed transmission 5-5 Transmission with dialling follow-up 5-5

Transmission via the Internet 5-6

Sending a paper fax to an E-Ma il address 5-6 Sending a colour document to an E-M ail address (Only on colour scanne r m odel) Sending a keyed-in message to an E-Mail address 5-6

Transmission waiting queues 5-7

Consult or modify the waiting queue 5-8 Immediately perform transmission from th e wa iting queue 5-8 Printing a document in waitin g or in deposit 5-8 Print the wai ting queue 5-9 Deleting a transmi ssion on hold 5-9

Cancelling transmiss i on in progress 5-9

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Reception via the Public Switched Telephone Network (PSTN) 5-9 Reception via the Internet 5-10

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Local copy 5-10

Standard copy 5-10 "Sophisticated" copy 5-10

Specific settings for the copy 5-11

Scanner settings 5-11 Printer settings 5-12

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Logs 5-13 Printing the functions list 5-14 Printing the machine settings 5-14 Memorizing a sequence of keys 5-14 Counters 5-15

5-6

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

-3-

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Deposit and polling 5-15

Place a document in deposit 5-16 Polling a deposited do cument 5-16

Interlock 5-17

Entering the interlock cod e 5-17 Keypad interlocking 5-17 Number interlocking 5-17

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MBX Management 5-19

Initialising a MBX 5-19 Modifying the features of an MBX 5-19 Print the contents of an MBX 5- 19 Delete an MBX 5-20 Print the MBX list 5-20 MBX deposit in a remote fax 5-20 MBX polling from a remote fax 5-21

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General 6-1 Replacing the consumable 6-2

Replacing the imaging cartridge 6-2

Cleaning 6-6

Cleaning the scann er’ s re ading devices 6-6 Cleaning the printer 6-7

Scanner calibration 6-10

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Communication errors 6-11

Transmission from the feeder 6-11 Transmission from the memory 6-11 Communication error codes 6-12

Printer incidents 6-14

Error messages 6-14 Printer paper jam 6-15

Scanner incidents 6-20

Sheet-feed scanner pape r ja m 6-20

Miscellaneous incidents 6-21

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Unit characteristics 6-22 Consumable Characteristics 6-23

Contents

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Contents

This unit has been designed in accordande with European standards I-CTR37 and CTR21, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/5/EC, for user safety, in accordance with Directives 73/23/EC for electromagnetic interference, in accordance with Directive 89/336/EC.

And that it m akes efficient use o f the radio sp ectrum allocat ed to terrestri al communications .

The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC.

Installation

-5-

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Operation Settings Quick usageDirectoryMaintenanceSafety Contents

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Thank you for purchasing this new generation com m unication terminal . Bo th a colour laser fax machine (On colo ur scanner mo del only ) and a ter minal with ac cess to the In ternet, your mach ine is the answer to all your most deman di ng professional needs.

This User’s Manual presents the two models in the range:

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It combines power, user-friendl iness and simplicity than ks to i ts na vi gator, its multitask access and direct access directory.

The laser printer lets yo u pri nt all rec ei ved documents.

Its two scanners (sheet-feed and flat-bed), let you sen d a c olour document (on colour scanner model only) and use your machine as a t rue black & white.

The flat-bed scanner lets you send portions of bound docu m ents with a better resolution .

Colour scanner.

B &W scanner.

Date en cours : 11 juin 2001 \\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFK 23261436-8 37xx Sagem GB\Bienvenue.fm

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Installation

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Check the presen ce o f the following items:

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1-1

1 : Printer

2 : Paper tray

3 : Printed document face-do wn tray

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 2 Lundi, 11. juin 2001 3:33 15

+ Take the items and accessories shown above out of the carton. + Remove the plastic ba g and peel off the shipping ta pe from the printer. + Pull out the plasti c stri p from the paper feed inle t.

+ Peel off the shipping tape from the back of the printer.

Installation

1-2

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Date en cours : 11 juin 2001

Upper cover

Power switch

Scanner connector

release button

Installation

LIASSE 23261436-8.book Page 3 Lundi, 11. juin 2001 3:33 15

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1-3

Imaging cartridge

(pre-installed)

Power cord socket

Face-down tray

Paper size guide

Manual feed tray

Tray cover

Multi-purpose tray

Paper size guide

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the loc at io n you select has the following characteristics.

• Choose a loca ti on that is well-ventil at ed.

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The power outlet you plan to connect to for power should be nearby and unobstructed.

• Make sure that th e printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of ai r co nditione rs, hea ters, or vent ilat ors, and areas sub jected to temperat ure and humidity extremes.

• Choose a sturdy, level surface where th e printer will not be exposed to stro ng vi bration.

• Keep the printe r away from any objects that m ight block its heat vents.

• Do not locate the printer near curtain s or othe r combustible objects.

• Choose an ar ea where there is no possibil it y of the printer being spla shed with water or other liquids.

• Make sure that th e surrounding area is clea n, dr y, and free of dust.

Installation

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Note the following important precautions whenever using the printer.

Operating Environm ent

The following describes the operating environment required when using the printer:

• Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 15% to 85% with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the pri nt er.

• Never turn the pri nter off or open any of its covers during a pri nt operation.

• Never place flammable gasses, liquids or objects that ge ne rate magnetic forces near the printer.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the dange r of fi re or electrical shock.

• Never to uch the power cord w hen your hands are w et. Doing so cre at es the danger of el ec trical shock.

• Always unplu g the power cord be fore moving the p rinter. Failure to do so can da mage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the printer for a long time.

1-4

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Installation

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ozone is generated d uring normal op eration of t his printe r. Because of t his, an unple asant odor

may result when the printer is used for extensive printing in a poorly ventilated area. For

+ With both hands, gently bend the face-down tray inwards and insert one of its tabs into its

holder on the uppe r porti on of th e printe r. Con tinue to bend the face-do wn tray so that it

curves enough for the second tab to fit into its holde r and release the tray into position.

1-5

comfortable, hea lt hy, and safe operation, be sure to locate the pri nt er in a well-ventilat ed area.

Caution - Be su re to locate t he printer in a well-ventilate d location. A minimal a mount of

• Whenever th e printer emits unusually high a mounts of heat, smoke, an unusu al odor, or unplug the power cord, and contact your dealer. Failure to take this immediate action creates

the danger of fire or electrical shock.

noise, immediatel y turn it off, unplu g it, and cont act yo ur d eale r. Failure to ta ke thi s im me -

diate action creates the danger of f ire or el ectrical shock.

• Do not allow water or other liquids to spill on or near the printer. Fire or electrical shock can

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, occur should water or liqui d come into contact with the printer.

• Always take care so th at pape r clips, st aples, or o ther sma ll pieces of metal do not g et into

the printer through its vents or other openings. Such objects create the danger of fire or elec-

trical shock.

fire.

cables of any other elect rical equipment. Also make sure that cords and ca bles do not get

into the printe r ’s mecha nism . A ny of the se c on ditio ns crea te the dange r of malf unc tion an d

• Never place any heavy objec ts on the power cor d, pul l on it or bend it. Doi ng so creates the

• Always make sure the printer is not placed on the electrical cord or the communications danger of fire or electrical shock .

• Never try to remove any secured panel or cover. The interior of the printer contains

• Never try to modify the printer. Doing so creates the danger of fire or electrical shock. high-voltage circuitry whi ch cre ates the danger of electrical shock when exposed.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 6 Lundi, 11. juin 2001 3:33 15

Remark : Be sure to close the face-down tray before opening the top cover to avoid injuries.

+ Using the left and right slots in the pri nt er as guides, gently push the tray until it connot be

inserted any further (as show n in t he illustration).

Installation

1-6

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Installation

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+ Open all three paper size gu ide s .

1-7

Remove the cove r from the tray.

+ Attach the cover onto the tray.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 8 Lundi, 11. juin 2001 3:33 15

+ Place the paper stack onto the tray, print-side up. secure the stack by adjusting the paper size

guides.

+ Replace the cover onto the tray.

Installation

1-8

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Installation

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You can increase the paper holding capacity of your printer by installing an optional second/third paper cassette unit. Each paper cassette unit can hold up to 500 sheets of paper. The second and third paper cassette units are interchangea ble and can increase paper-holding capacity to 1250 sheets when installed together.

Second paper cassette unit (option)

Third paper cassette unit (option)

Tray 3 (500-sheet thrid cassette) (option)

Cassette cover (option)

Tray 2 (500-sheet second cassette) (option)

Cassette cover (option)

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Take the paper cassette unit out of the shipping box

+ Remove the plastic bag and a ll shipping materials. + Turn the printer off and the n disconnect the power cor d and the scanner interfac e cable

from the printe r.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

1-9

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Installation

+ Place the paper cassett e uni t i n the location you have c hose n .

Pull out the pape r tray.

+ Set the printer onto the paper cassette unit using the coupling pins as a guide.

Remark : The printer weighs approximetely 18 kg (39.7lbs). Two people are recommended to lift it when necessary.

Second paper cassette unit Third paper cassette unit

1-10

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Remark : Be sure to use both hands whenever tray 2 or tray 3 is being removed from or inserted into the paper cas-

Installation

LIASSE 23261436-8.book Page 11 Lundi, 11. juin 2001 3:33 15

1-11

sette unit.

+ Insert tray 2 or tray 3 into the paper cassette unit.

Tray 3

Tray 2

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Installation

Check the prese nce of the following it ems:

• Scanner

• Outlet tray for out going document

• Mainpower cord

•Pr

• Printer main powe r connection cord

• Telephone line cord

• Starting gauge card (chipcard)

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+ Set the outlet tray on the left-hand side of

nter connection cor

the fax machine by engaging the two pins in their respective holes.

1-12

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Installation

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+ Plug end of the connection cord (3) into t he jack of the fax mac hine (F) and the other end

+ Plug end of the main power cord (2) into its jack on the fax machine (A) and the other end

into the printer’s jack (C).

into the printer’s jack (D).

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1-13

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 14 Lundi, 11. juin 2001 3:33 15

+ Make sure that the power switc h is in the I (On) position.

Caution - Plug only the power pack supplied with your machine into the port (A) by means of

the main power cord (2).

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+ Plug end of the telephone line (4) into its jack on the fax machine (E), and the other end into

the wall telephone socket.

+ Plug end of the LAN cord (as provided by your network administrator) into port (H) of your

fax machine and the other end into your loca l network port dedica t ed to your fax machine.

Installation

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Caution - Refer to safety procedures in the Safety Chapter.

+ Plug end of the main power cord (1) into the jack of the fax (B), and the other end in the wall

outlet

+ Set the switch (G) (depending on model) to position 1 (On).

After a few seconds, when the printer has warmed up, the date and time will appear.

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A chip card is delivered with the consumables. This card initializes the system which enables you to know at any time the t one r cartridges consumption level.

After installing the i ma g i ng cartridge in the prin ter, you need to inform the machine about th eir features.

For this purpose, you must read the chip card provided with the ma chi ne, before using it.

1-14

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Date en cours : 11 juin 2001

Installation

LIASSE 23261436-8.book Page 15 Lundi, 11. juin 2001 3:33 15

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+ The operation is over, the ca rd is no more necessary.

REMOVE CARD

+ As soon as the reading operation is ove r, remove the card:

INIT

OF CONSUMABLES

RECORDED

INIT

OF CONSUMABLES ?

CONFIRM = OK

CANCEL = C

+ The following indica ti ons appear on the scree n of the scanner unit:

+ Insert the chip card (or gauge car d) in the card reader as showen below:

INIT

INSERT GAUGE CARD

The screen indicates:

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 16 Lundi, 11. juin 2001 3:33 15

Installation

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Date en cours : 11 juin 2001 \\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFK 23261436-8 37xx Sagem GB\Installation.fm

Date en cours : 11 juin 2001

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Quick usage

LIASSE 23261436-8.book Page 1 Lundi, 11. juin 2001 3:33 15

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This navigator has 5 keys and allows yo u to move around within the me nus of your machine.

The navigator gives you access to the menus visible on screen.

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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

LIASSE 23261436-8.book Page 2 Lundi, 11. juin 2001 3:33 15

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Enter the main menu. MENU

Quick usage

Select the next line in the menu.

Select the previous line in the menu.

Go to the following menu. OK

Return to the previous m en u. C

Confirm and exit from the current menu.

Exit without confirming from the current menu.

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Moving left or right. 3 4

Confirm your entry. OK

Delete a charac ter by mov ing the curso r to the left

Delete a char ac ter on the left of the cursor without moving the cursor.

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Quick usage

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Confirm your entry and return to the initial screen.

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The screen has 4 lines of 20 characters. The cursor shows the line you selected.

----

FUNCTION 1 DIRECTORY 2 SETUP 3 SEND

For menus with more than three choices, use the arrows next (hidden) lines of the menu (4, 5, 6 etc.).

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5 or 6 of the navigator to obtain the

Access to functions may be achieved in two wa ys.

• Step by step function access.

• Direct function access,

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You may print the function li st (key ) to know the number of a funct ion. The following example describes how to enter your name so that it prints out as a header on your

fax (name of this function S

+ Press the MENU key, the functions li st appears, move the cursor , with the 5 or 6

navigator arrows to place it in front of the line desired ..

----

FUNCTION 1 DIRECTORY 2 SETUP 3 SEND

+ Validate your choice by pressing OK.

ETUP / YOUR NAME).

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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Date en cours : 11 juin 2001 \\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFK 23261436-8 37xx Sagem GB\PriseEnMains.fm

LIASSE 23261436-8.book Page 4 Lundi, 11. juin 2001 3:33 15

+ In the selected menu, move the cursor , with the 5or 6arrows to place it in front of the

sub-function desire d.

----

SETUP 1 DATE TIME 2 YOUR NUMBER 3 YOUR NAME

+ Validate your choice by pressi ng OK.

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You may print the functions list (key ) to know the number of a function.

From the stand-by mode:

+ Press the MENU key, and enter the num be rs of the required function s one afte r another.

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Quick usage

MENU :

ENU :

M M

ENU : ENU :

ENU :

M M

ENU :

MENU :

ENU :

M M

ENU :

MAIN MENU 1 : DIRECTORY

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- ADD NAME Phone number direct ory fi ll in p. 4/2

- ADD LIST Enter the broadcasting li st p. 4/3

- SEE OR MODIFY Name modification in the directory p. 4/3

- CANCEL Name delection in the directory p. 4/4

- PRINT Directory printing p. 4/5

- SAVE/LOAD Store the directory on a chip card p. 4/1

161 162

17 18

SAVE Save the directory on a chip ca rd p. 4/1 LOAD Load the directory from a ch ip card p. 4/1

- IMPORT Enable/disable e-mail import p. 4/6

- EXPORT Export directory e-mail p. 4/7

MAIN MENU 2 : SETUP

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- DATE TIME Date / time setting p. 3/1

- YOUR NUMBER Telephone or fax number p. 3/2

- YOUR NAME User name p. 3/2

- SEND Send

241

242 243

SEND REPORT Sending report printing type

MENU 371)

(see

MEMORY SEND. Sending from scanner or me mory

MENU 372)

(see

ECO PERIOD Setti ng e co nom y period nbr

(see

MENU 373)

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LIASSE 23261436-8.book Page 5 Lundi, 11. juin 2001 3:33 15

Quick usage

MAIN MENU 2 : SETUP

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MENU :

- RECEPTION Reception

253 254 255 256 257

ENU :

261

2611

262 2621 2622 2623 2624 2625 2626 2627

ENU :

M M

ENU :

201

202

203

a. Depending on model.

REC. WITHOUT PAPER Acceptance of reception without paper p. 3/6 NBR OF COPIES Nb of copies for received documents p. 3/6 FAX TAD Fax answering activati on p. 3/5 ANSWER CODE Remote contro l enquiry code selecti on p. 3/5 PC RECEPTION Choice for PC reception

- NETWORKS Network

TEL. NETWORK p. 3/2

NETWORK TYPE Network type selection (PABX OR PSTN)p.3/2

LOCAL NETWORK

CONFIGURATION Config uration mode selection IP ADDRESS IP address of the terminal SUBNET MASK Sub-network mask GATEWAY Gateway address IEEE ADDRESS IEEE address of the terminal NETBIOS NAME 1 Netbios Name 1 p. 3/10 NETBIOS NAME 2 Netbios Name 2 p. 3/10

- PRINT Print settings list (see MENU 54)

- TECHNICAL Tech nical parameters p. 3/7

- GEOGRAPHIC Geographical se tt ings

COUNTRY The country you select will set the network

NETWORK Sets the network individually LANGUAGE Sets the language individually

(a)

(a.)

language and corresponding keyboard

(a.)

p. 3/7

p. 3/10 p. 3/10 p. 3/10 p. 3/10 p. 3/10

p. 3/2 p. 3/2

p. 3/3

MAIN MENU 3 : SEND

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MENU :

M M M M M M

ENU : ENU : ENU : ENU : ENU : ENU :

- TRANSMISSION Delayed transmissio n and broadcasting p. 5/5

- POLLING RX Polling a docume nt p. 5/16

- POLLING TX Inserting a document to be pol led p. 5/16

- MBX SENDING Sending to a MBX p. 5/20

- MBX POLLING Polling of a MBX p. 5/21

- BROADCAST Sending of broadcasting p. 3/6

- SETUP see MENU 24

371

372

373

SEND REPORT Sending report printing type p. 3/4 MEMORY SEND. Se nding from feeder or memo ry p. 3/4 ECO PERIOD Setting econ om y pe riod nbr p. 3/4

MAIN MENU 4 : FAX TAD

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MENU :

ENU :

Date en cours : 11 juin 2001 \\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFK 23261436-8 37xx Sagem GB\PriseEnMains.fm

- PRINT Print the received messag es p. 3/5

- ACTIVATION Fax tad activ atio n p. 3/5

- ANSWER CODE Remote access code sele ction p. 3/5

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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

+ 77 hidden pages