Ricoh sr-pro OPERATING INSTRUCTIONS CLIENT REFERENCE
OPERATING INSTRUCTIONS
CLIENT REFERENCE
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.
Introduction
To get maximum versa tility from this machin e all opera tors shoul d carefull y read and f ollow th e instructions in this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Informat ion in the “Operating Instructions” before usi ng this mac hine. It c ontains
important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Trademarks
Adobe, Acrobat are registered trademarks of Adobe Systems Incorporated.
Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in the United
States and/or other countries.
Netscape, Netsca pe Navigat or are re gistered tra demarks of Netscap e Communi cations Corporati on in
the United States and/or other countries.
Other product names us ed herei n are for iden tifica tion purp oses on ly and migh t be tradem arks of th eir
respective companies. We disclaim any and all rights in those marks.
Note
The proper names of Windows operating system are as follows:
®
•Microsoft
Windows® 95 operating system
•Microsoft® Windows® 98 operating system
®
•Microsoft
Windows NT® Server network operating system Version 4.0
•Microsoft® Windows NT® Workstation operating system Version 4.0
TABLE OF CONTENTS
Introduction................................................................................................ 1
Overview................................... .................................................................... 1
System Requirements................................................................................... 3
1.Receiving Documents with Client Software
Setting up the Reception Environment for Client Software.................. 5
Installing Client Software............................................................................... 5
Setting up the Reception Environment.......................................................... 6
Exiting from Client Software.......................................................................... 7
Receiving Documents............................................................................... 8
Receiving Documents Automatically............................................................. 8
Receiving Documents Manually.................................................................... 9
Opening a Received Document.................................................................... 9
Client Software Properties...................................................................... 11
[
Log in
]
Tab .................................................................................................. 11
Reception
[
Application
[
Save
[
]
Tab ............................................................................................ 12
]
Tab........................................................................................... 13
]
Tab.......................... .......................................................................... 14
2.WWW Browser Operations
ScanRouter for Client Operations.......................................................... 15
Viewing the User List Page (Top Page)...................................................... 15
Quitting ScanRouter for Client .................................................................... 17
Viewing Documents Saved in the Folder.............................................. 18
Opening a Folder to View............................................................................ 18
Weekly Calendar............... .......................................................................... 19
Monthly Calendar........................................................................................ 21
Daily Calendar............................................................................................. 22
Image List........................ ............................................................................ 23
Icon List............................................................................ ........................... 25
Document View........................................................................................... 26
Page View................................................................................................... 27
Downloading a Document Saved in the Folder.................................... 28
Downloading a Document........................................................................... 28
Viewing the Downloaded Document ........................................................... 29
Target
[
Changing the User Folder Settings ....................................................... 32
[
]
Dialog Box ...................................................................................... 31
Register/Edit User
]
Page............................................................................... 33
3.Opening a Document Delivered by Mail
Opening a Document Delivered by Mail................................................ 35
i
4.Appendix
Troubleshooting...................................................................................... 37
File Formats............................................................................................. 40
INDEX........................................................................................................ 41
ii
Introduction
Overview
With ScanRouter Professional, you can deliver scanned documents from the machine and fax documents to selected folders. The delivery method is set by the
administrator in advance, so the way clients receive documents depends on
these settings.
Note
❒ The term "machine" as described in this manual refers to the diverse delivery
device for which this application was designed.
FAX
D
SCN
FAX
SCN
SCN
FAX
F
C
A. ScanRouter Professional Station
B. Mail Server
C. Client
D. Saved in Folders
E. Received using Client Software
F. Delivered by mail
A
E
SCN
FAX
SCN
FAX
G
B
C
C
TNSX011E
G. Viewed/downloaded using the WWW browser
1
Documents sent from the machine to ScanRouter Professional are delivered and
saved to the folders as follows, depending on the ScanRouter Professional settings.
A Delivered by mail
B Saved in the user folder located on ScanRouter Professional Station.
C Saved in the fax reception folder located on ScanRouter Professional Station.
With the client computer, documents can be received and viewed by using the
appropriate applications for that type of file. The following are examples of client computer operations.
When documents are delivered by mail
❖
If “Mail Delivery” has been set in the folder settings of the user selected as a
destination, the documents are mailed to the selected address as attachments.
With the client computer, you can check the contents of attached documents
by using the appropriate application for that type of file.
When documents are saved in the user folder or in the fax reception folder
❖
If “Save in Folder” has been set in the folder settings of the user selected as a
destination, the documents are saved in the folder located on ScanRouter Professional Station. Fax documents with no delivery destinations are saved in
the “fax reception folder”.
The two methods for viewing these documents from the client computer are
as follows:
• Saved documents can be received using ScanRouter Client Software and
can be displayed with the appropriate application.
Reference
“Receiving Documents with Client Software” ⇒ P.5
• Saved documents can be viewed using the WWW browser. The documents
can be also downloaded.
Reference
“WWW Browser Operations” ⇒ P.15
2
System Requirements
To use a computer as a client computer of ScanRouter Professional, the computer must meet the following system requirements.
Computer
CPU
❖
Pentium 133MHz or faster
Operating Systems
❖
• Microsoft Windows 95
• Microsoft Windows 98
• Microsoft Windows NT Server 4.0 (with Service Pack 4 or later)
• Microsoft Windows NT Workstation 4.0 (with Service Pack 4 or later)
Limitation
❒ Under Windows NT, this application does not support RISC based proces-
sor (MIPS R Series, Alpha AXP, Power PC).
RAM
❖
24MB minimum (64MB recommended)
Hard Disk Space
❖
At least 2.6MB of disk space is required for installation.
50MB or more free disk space is required to run Client Software.
Protocols
❖
TCP/IP protocol
Note
❒ The TCP/IP protocol is required to use ScanRouter Client Software or
ScanRouter for Client.
❒ To receive a document by mail, the protocols appropriate for that mail type
are also required.
3
Mail Software (receiving mail from ScanRouter Professional Station)
To receive mail delivered from ScanRouter Professional Station, install the necessary mail software which is appropriate for the mail server being used.
Reference
For more information, ask the administrator.
WWW Browser (accessing ScanRouter Professional Station with the WWW browser)
To use ScanRouter for Client, one of the following browsers is required.
• Microsoft Internet Explorer 3.02 or later
• Netscape Navigator 4.05 or later
Note
❒ We recommend that you display this application at 800 x 600 pixels or more.
4
1. Receiving Documents with
Client Software
With ScanRouter Client Software installed in a client computer, you can receive
documents saved in a user folder in ScanRouter Professional Station.
Important
❒ After receiving documents with the client computer, the documents saved in
ScanRouter Professional Station will be deleted.
Setting up the Reception Environment for Client Software
Installing Client Software
Follow the steps below to install ScanRouter Client Software.
Note
❒ Quit all open applications before beginning the installation.
❒ When installing in a computer running Windows NT 4.0, log on as a member
of the Administrators group.
A Start Windows on the computer where you want to install this application,
and then insert the CD-ROM into the computer.
The language selection dialog box appears.
Note
❒ If the window doesn’t appear, double-click on “Setup.exe” located on the
root directory of the CD-ROM, to start the installer.
B Select the language of the application to be installed, and click
C Click
D Click
[
ScanRouter Software for Client PCs
[
ScanRouter Client Software
E When the
[
Welcome
.
]
dialog box appears, click
]
.
]
.
[
Next
]
[
OK
.
]
F Follow the instructions to be displayed.
5
1
Receiving Documents with Client Software
Setting up the Reception Environment
After installation, you need to set up ScanRouter Professional Station, select the
user folder, and configure the reception environment.
A Click
click
[
, point to
[
Start
]
ScanRouter Client Software
[
Programs
, point to the
]
.
]
[
ScanRouter Client
folder, and
]
The
[
ScanRouter Client Log in
dialog box appears.
]
B Configure each of the options.
Enter the IP address or the host name of ScanRouter Professional Station
A
in the
Ask ScanRouter Professional administrator for details.
❒ If a DNS server or WINS server is not used, Client Software may take a
❒ ScanRouter Professional Station can be selected from the network tree
[
Deliver y Station
Note
long time to start if an IP address is not entered.
which is displayed by clicking
computer names. If the computer name set in ScanRouter Professional
Station and the host name are different, directly enter the IP address or
the host name.
box.
]
Browse
[
. However, the list displays only
]
Click
B
A list of user folders created in ScanRouter Professional Station is displayed.
Click to select the user folder where documents are to be saved, and then
C
click
Enter the password for the folder, which was entered in the
D
the
For information about the password to be entered, ask the ScanRouter Professional administrator.
Click to select the
E
If this check box is selected, you don't have to enter the password every
time Client Software starts.
[
Browse
[
OK
[
Password
located on the right of the
]
.
]
box.
]
[
Save Password
box.
[
User
]
check box if required.
]
[
User
box, in
]
6
Setting up the Reception Environment for Client Software
Click
F
The settings for the folder are now complete. The icon for Client Software
is displayed on the taskbar.
Next, configure the settings for document reception.
[
OK
.
]
C Right-click Client Software icon on the taskbar, and then click
from the pop-up menu.
The properties of Client Software are displayed.
D Set the time interval to check and receive documents in the
Select the
A
If you select
reception status of the selected folders in ScanRouter Professional Station,
and receives new documents automatically. When you select this option,
Automatic Reception Interval
[
If you want to receive documents manually, select
Configure other settings.
B
For more information about these items, see P.12 “
Help.
[
Reception Mode
[
Automatic Reception
E Configure settings in the
option.
]
, Client Software periodically checks the
]
must be configured as well.
]
[
Application
tab and the
]
[
No Automatic Recept ion
[Reception]
[
Save
tab.
]
[
Reception
[
Properties
tab.
]
Tab”, or see
]
1
.
]
For more information about each of the items, see P.13 “
P.14 “
[Save]
Note
❒ The saving location for received documents can be selected by
Path
F When all of the settings are complete, click
Now Client Software is ready to receive documents.
Tab”, or see Help.
in the
]
[
Save
tab.
]
[
OK
.
]
[Application]
File Save
[
Exiting from Client Software
With the following procedure, you can exit from Client Software.
A Right-click the Client Software icon on the taskbar, and then click
from the pop-up menu.
Tab”,
[
Exit
]
7
1
Receiving Documents with Client Software
Receiving Documents
With ScanRouter Client Software, you can receive documents saved in the user
folder located on ScanRouter Professional Station. The documents can be received automatically or manually.
Note
❒ When receiving documents with Client Software, make sure that the Scan-
Router Professional Station setting is configured to save documents in the
user folder.
❒ After the client computer receives the documents, the documents saved in
ScanRouter Professional Station will be deleted.
Important
❒ The received documents are saved in the hard disk of the client computer.
There is a possibility the available free disk space will become full if documents aren’t removed from the hard disk regularly.
Note
❒ The received documents are saved to the location set in the
ScanRouter Client Properties
[
window.⇒ P.14 “
]
[Save]
Tab”
Save
[
tab in the
]
Receiving Documents Automat ically
Select
Router Client Properties
tion from ScanRouter Professional Station at the specified interval, set in
[
automatically.
[
Automatic Reception
Automatic Reception Interval
in
]
[
Reception Mode
window in advance. Client Software acquires informa-
]
in the
]
[
Reception
in the
]
tab, and receives new documents
]
[
Reception
tab in the
]
[
Scan-
A Make sure that Client Software icon is displayed on the taskbar.
If no icon is displayed, follow the steps below to start Client Software.
A Click
click
[
The icon appears on the taskbar.
Client Software acquires information from ScanRouter Professional Station at
the specified interval, set in
and receives new documents automatically. After receiving documents, a reception notification, whose style is defined in the
Router Client Properties
, point to
[
Start
]
ScanRouter Client Software
[
Programs
window, will be delivered.
]
]
.
]
[
Automatic Recept i on Interval
, point to the
[
ScanRouter Client
in the
]
[
Reception
[
tab in the
]
folder, and
]
Reception
tab,
]
[
Scan-
8
Receiving Documents Manually
Receiving Documents
Documents are received manually if
tion Mode
vance. Select this if you want to check for and receive documents immediately.
in the
]
[
Reception
tab in the
]
[
No Automatic Rece ption
[
ScanRouter Client Properties
is selected in
]
window in ad-
]
[
Recep-
A Make sure that Client Software icon is displayed on the taskbar.
If not, follow the steps below to start Client Software.
A Click
click
[
The icon appears on the taskbar.
B Double-click the icon, or right-click the icon and click
pop-up menu.
After a moment a notification will be displayed.
When receiving new documents
❖
You will receive a notification whose style is defined in the
in the
When there are no documents
❖
The pop-up dialog box notifies you that there are no received documents.
, point to
[
Start
]
ScanRouter Client Software
[
ScanRouter Client Properties
[
Programs
]
.
]
, point to the
window.
]
[
ScanRouter Client
[
Reception
folder, and
]
from the
]
[
Reception
tab
]
1
Note
❒ If the document file size is large, station-side processing and document de-
livery may take a long time.
Opening a Received Document
When receiving a document from ScanRouter Professional Station, you will receive a notification message whose style is defined in the
ScanRouter Client Properties
[
tents.
If selecting
Follow the instructions below depending on the settings in the
• If Launch application has been selected
After clicking
ing multiple documents at once, all of the documents are opened.
• If no application has been selected
Only a notification is delivered. To open the document, use an application
which is suitable for the file format of the document.
[
Popup
in
]
, the application starts to open the document. When receiv-
OK
]
[
window. Open a new document to check the con-
]
[
Notify on Reception
, the notification message will appear.
]
Reception
[
[
tab in the
]
Application
tab.
]
9
Receiving Documents with Client Software
Document File Name
-
1
Received documents are saved in the folder selected in
tab. A document file name reflects the setting in
Save
]
[
as follows:
A document scanned with the machine
❖
SCNyyyymmddhhmmssttt_n.xxx
A document received by fax
❖
FAXyyyymmddhhmmss_n.xxx
• yyyymmddhhmmss
The date (yyyy/mm/dd) and the time (hh/mm/ss) when the document was
saved in ScanRouter Professional Station.
•ttt
A unit of 1/1000 second.
•n
If received as a single page file format, this represents a page number. If received as a multi-page file format, this represents a page total. The file format
for delivery is defined in the user folder settings.
•xxx
The file format (tif, dcx, pcx, bmp, pdf, jpg).
For example, if a 2-page scanned document in single page TIFF format was received on August 1 1999, at 12:34:56:123, the document is saved in two files as
below:
• SCN19990801123456123_1.TIF
[
File Save Path
[
Format
in the
]
in the
]
[
Save
tab
]
• SCN19990801123456123_2.TIF
If the same document was received in Multipage DCX format, the document is
saved in the following file.
• SCN19990801123456123_2.DCX
10
Client Software Properties
5
[
Log in] Tab
1
2
3
4
Client Software Properties
1
Delivery Station
1.
Enter the IP address or the host name of
ScanRouter Professional Station. If a station and a client computer exist in the
same network segment, you can select
the station from the displayed network
tree by clicking [
Limitation
Browse
].
❒ Some network environments may
not support the
Browse
[
function.
]
In this case, enter the IP address or
the host name of ScanRouter Professional Station.
❒ If a computer name and the host
name are different, enter the IP address or the host name of ScanRouter Professional Station.
User
2.
Enter the name of the user folder where
received documents are saved. By click-
Browse
ing [
from the list of user folders located on
ScanRouter Professional Station.
], you can select the folder
Save Password
4.
Select this check box to save the password. If not selected, the password request dialog box appears every time
Client Software starts.
5.
If receiving documents from two or more
ScanRouter Professional Stations or from
two or more user folders, click this button
to add another station or user folder.
Note
Up to ten stations and user folders can
❒
be selected.
Password
3.
Enter the password which is set for the
user folder.
11
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