Ricoh sr-dtb-2 Introduction Guide dtb2

1 Overview............................................................................................................... 2

1.1 DeskTopBinder V2...........................................................................................................................2

1.2 Starting and Exiting DeskTopBinder V2 Lite........................................................................2

1.3 Adding Features ...............................................................................................................................2

2 Document Management.................................................................................. 3

2.1 Cabinets and Folders......................................................................................................................3

2.2 Documents and Sections..............................................................................................................3

2.3 Document Properties and Document Type ..........................................................................3

3 Using DeskTopBinder V2 Lite ..................................................................... 5

3.1 Structure of DeskTopBinder V2 Lite ......................................................................................5

4 Desk Features.................................................................................................... 6

4.1 Viewing the Desk Display .............................................................................................................6

4.2 Displaying Contents of a Document........................................................................................9

4.3 Controlling Documents...............................................................................................................10

4.4 Maintenance....................................................................................................................................11

5 Viewer Features.............................................................................................. 12

5.1 Viewing the Viewer Display.......................................................................................................12

5.2 Managing Sections........................................................................................................................12

This guide provides information about the features of DeskTopBinder V2 Lite and viewing its display. For
detailed operational procedures, see DeskTopBinder V2 Lite Help.

DeskTopBinder V2 Lite Introduction Guide

1Overview

1.1 DeskTopBinder V2

DeskTopBinder V2 can integrate various kinds of data, such as
files made with different applications, scanned image data, and
existing image files for total document management. In addition to
the file name, each document can have specific document
properties. Networking with input/output (I/O) devices also
enables you to add document I/O functions. Depending on the
network devices, saved documents in the Document Server can be
captured by DeskTopBinder V2.

Incorporated with the DeskTopBinder delivery server, ScanRouter
V2 enables you to view documents in in-trays and deliver them.
DeskTopBinder delivery server must be installed in advance to
operate ScanRouter V2. ScanRouter V2 has two versions:
ScanRouter V2 professional and ScanRouter V2 Lite.

1.2 Starting and Exiting DeskTopBinder V2
Lite

Starting

)

Click [Start], and then point to [Programs].

*

Point to [DeskTopBinder V2], and then click [DeskTopBinder
V2].

DeskTopBinder V2 Lite starts.

≪ Note ≫
・ If the [Display list of expired documents on exit] check box on the My

Cabinet Properties dialog box is selected, the documents are searched
and the Expired Document list appears when you exit DeskTopBinder
V2 Lite. From the Expired Document list, you can delete unnecessary
documents.

1.3 Adding Features

New network devices can be added by selecting Extended
Features. These devices are displayed under the DeskTopBinder
V2 Lite tree and can be used in cooperation with DeskTopBinder
V2 Lite.
Using the network devices, the following operations are possible:

■ Control files in a client computer with DeskTopBinder V2 Lite

■ In cooperation with ScanRouter V2, view documents in the in-

trays

■ Control documents in the Document Server

≪ Note ≫
・ For more information about network devices, see Help. ("Extended

Features" in "Overview")

・ The Document Server function can be selected only when network

devices support the same function.

1

Exiting

)

From the [File] menu, select [Exit].
DeskTopBinder V2 Lite exits.

2

DeskTopBinder V2 Lite Introduction Guide

2 Document Management

2.1 Cabinets and Folders

Added documents are stored in a cabinet called My Cabinet. In this
cabinet, you can create folders and use them to sort documents.
This cabinet has a trash can where deleted files and documents
are placed.

2

1. Section

2. Document

3. Data made with applications and scanned image data

1. Document

2. Folder

3. Cabinet

≪ Note ≫
・ When DeskTopBinder V2 Lite is installed, one My Cabinet is created.

You cannot add any new cabinets.

2.2 Documents and Sections

You can add multiple files made with various applications as one
document. In this case, one file becomes one section, and one
document can be composed of multiple sections.

2.3 Document Properties and Document Type

Document properties, including information such as the creator,
document status, and expiration date, make document
management easier.
The document properties displayed may differ depending on the
document type. Each document can only be configured as one
document type.
In addition to the basic document type, the ScanRouter V2
specific document types are available. Documents added from
input devices by way of ScanRouter V2 Lite/Professional can be
configured as a ScanRouter V2 specific document.

3

DeskTopBinder V2 Lite Introduction Guide

Document Properties of DeskTopBinder V2 Lite

Using DeskTopBinder V2 Lite, you can configure document
properties for each document and confirm them using Properties.
You can confirm the document name, date added/modified,
creator, work status, and expiration date.

Document Properties and Document Type of In-Tray
Documents

The document properties displayed may differ depending on the
document type.
Each document delivered in the in-tray of ScanRouter V2 Lite/
Professional has a specific document type depending on the
capture method.

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