Ricoh AFICIO SP 8100DN User Manual

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Preparing for Printing

Setting Up the Printer Driver

Other Print Operations

Operating Instructions

Software Guide

Making Printer Settings Using the Control Panel

Monitoring and Configuring the Printer

Using a Printer Server

Special Operations under Windows

Mac OS Configuration

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens-

es. The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its

completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Trademarks

Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Adobe

, PostScript®, Acrobat®, PageMaker® and Adobe Type Manager are registered trademarks of

Adobe Systems Incorporated. PowerPC is a registered trademark of International Business Machines Corporation.

PCL

is a registered trademark of Hewlett-Packard Company.

3Com is a trade mark of 3Com corporation.

Citrix

and MetaFrame® are registered trademarks of Citrix Systems, Inc. UPnP is a trademark of the UPnP Implementers Corporation. Apple, AppleTalk, EtherTalk, Macintosh, Mac OS and TrueType are trademarks of Apple Computer,

Inc., registered in the U.S. and other countries. Bonjour

is a trademark of Apple Computer, Inc.,

UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

IPS-PRINT

served. Novell, NetWare are registered trademarks of Novell, Inc. Netscape and Netscape Navigator are registered trademarks of Netscape Communications Corpora-

tion. Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights in those marks. The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows

95 is Microsoft® Windows 95.

98 is Microsoft® Windows 98.

Me is Microsoft® Windows Millennium Edition (Windows Me).

2000 are as follows: Microsoft® Windows® 2000 Advanced Server Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Professional

• The product names of Windows

XP are as follows: Microsoft® Windows® XP Professional Microsoft® Windows® XP Home Edition

• The product names of Windows Server

2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition

• The product names of Windows NT

4.0 are as follows:

Microsoft® Windows NT® Server 4.0

•Microsoft

Windows NT® Workstation 4.0

Some illustrations in this manual might be slightly different from the machine.

Manuals for This Printer

For particular functions, see the relevant parts of the manual.

❖ Safety Information

Provides information on safe usage of this machine. To avoid injury and prevent damage to the machine, be sure to read this.

❖ Quick Installation Guide

Contains procedures for removing the printer from its box, connecting it to a computer, and installing its driver.

❖ Hardware Guide

Contains information about paper and procedures such as installing options, replacing consumables, responding to error messages, and resolving jams.

❖ Software Guide (This manual)

Contain procedures for using this machine in a network environment, utilizing the software, and using security functions.

Description for the Specified Model

In this manual, the following items explain about the printer for the specified models:

This explains about the 220.240 V model printer. Read if you purchase this model.

This explains about the 120 V model printer. Read if you purchase this model.

Note

❒ You can identify the printer's model by checking the label on its inside as

shown.

AQV745S

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes.

They can be found in the "Safety Information".

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes.

They can be found in the "Safety Information".

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the printer’s functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the printer’s display panel.

{ }

Indicates the names of keys on the printer’s control panel.

iii

Manuals for This Printer.........................................................................................i

Description for the Specified Model.....................................................................ii

How to Read This Manual ....................................................................................iii

Symbols .................................................................................................................... iii

1. Preparing for Printing

Quick Install............................................................................................................1

Confirming the Connection Method.....................................................................3

Network Connection...................................................................................................3

Local Connection .......................................................................................................6

Using the SmartDeviceMonitor Port ....................................................................7

Installing DeskTopBinder-SmartDeviceMonitor for Client ..........................................7

Installing the PCL or RPCS Printer Driver (TCP/IP)...................................................8

Installing the PCL or RPCS Printer Driver (IPP) ........................................................9

Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP)..................11

Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP) .......................13

Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP).........................15

Installing the PostScript 3 Printer Driver (Windows 2000 - IPP) ..............................16

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - TCP/IP)

...............................................................................................................................17

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - IPP)

...............................................................................................................................18

Changing the Port Settings for SmartDeviceMonitor for Client ................................20

Using the Standard TCP/IP Port .........................................................................22

Installing the PCL or RPCS Printer Driver................................................................22

Installing the PostScript 3 Printer Driver (Windows 2000) .......................................23

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) .....25

Using the LPR Port ..............................................................................................27

Installing the PCL or RPCS Printer Driver................................................................27

Installing the PostScript 3 Printer Driver (Windows 2000) .......................................28

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) .....29

Using as the Windows Network Printer .............................................................31

Installing the PCL or RPCS Printer Driver................................................................31

Installing the PostScript 3 Printer Driver (Windows 95/98/Me) ................................32

Installing the PostScript 3 Printer Driver (Windows 2000) .......................................33

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) .....34

Using as the NetWare Print Server/Remote Printer..........................................36

When using the PostScript 3 Printer Driver..............................................................38

Form Feed................................................................................................................38

Banner Page ............................................................................................................38

Printing after Resetting the Printer ...........................................................................39

Installing the Printer Driver Using USB .............................................................40

Windows Me - USB ..................................................................................................40

Windows 2000 - USB ...............................................................................................42

Windows XP, Windows Server 2003 - USB .............................................................43

Troubleshooting USB ...............................................................................................44

Printing with Parallel Connection.......................................................................45

Installing the PCL or RPCS Printer Driver................................................................45

Installing the PostScript 3 Printer Driver (Windows 95/98/Me) ................................46

Installing the PostScript 3 Printer Driver (Windows 2000) .......................................47

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) .....48

If a Message Appears during Installation.......................................................... 50

Making Option Settings for the Printer..............................................................51

Conditions for Bidirectional Communication ............................................................51

If Bidirectional Communication is Disabled..............................................................52

2. Setting Up the Printer Driver

PCL - Accessing the Printer Properties.............................................................55

Windows 95/98/Me - Accessing the Printer Properties ............................................55

Windows 2000 - Accessing the Printer Properties ...................................................56

Windows XP, Windows Server 2003 - Accessing the Printer Properties .................58

Windows NT 4.0 - Accessing the Printer Properties ................................................59

RPCS - Accessing the Printer Properties.......................................................... 62

Windows 95/98/Me - Accessing the Printer Properties ............................................62

Windows 2000 - Accessing the Printer Properties ...................................................63

Windows XP, Windows Server 2003 - Accessing the Printer Properties .................65

Windows NT 4.0 - Accessing the Printer Properties ................................................67

PostScript 3 - Setting Up for Printing ................................................................70

Windows 95/98/Me - Accessing the Printer Properties ............................................70

Windows 2000 - Accessing the Printer Properties ...................................................71

Windows XP, Windows Server 2003 - Accessing the Printer Properties .................73

Windows NT 4.0 - Accessing the Printer Properties ................................................75

Mac OS - Setting Up for Printing..............................................................................77

3. Other Print Operations

Printing a PDF File Directly.................................................................................79

Printing Method........................................................................................................79

Using Commands.....................................................................................................83

Unauthorized Copy Control ................................................................................84

Using [Data security for copying] .................................................................................84

Using [Mask type:] .....................................................................................................86

Important Notice.......................................................................................................87

Using Keys ...........................................................................................................88

Sample Print .........................................................................................................89

Printing the First Set.................................................................................................90

Printing the Remaining Sets.....................................................................................90

Deleting Sample Print Files......................................................................................91

Locked Print .........................................................................................................93

Sending a Locked Print File .....................................................................................94

Printing a Locked Print File ......................................................................................94

Deleting Locked Print Files ......................................................................................95

Hold Print..............................................................................................................97

Hold Print Job to the Printer.....................................................................................98

Printing a Hold Print File ..........................................................................................98

Deleting Hold Print Files...........................................................................................99

Stored Print ........................................................................................................101

Stored Print Job to the Printer................................................................................102

Printing a Stored Print File .....................................................................................102

Deleting Stored Print Files .....................................................................................103

Form Feed...........................................................................................................105

Printing from a Selected Tray.................................................................................105

Canceling a Print Job ........................................................................................106

Windows - Canceling a Print Job ...........................................................................106

Mac OS - Canceling a Print Job.............................................................................107

Checking the Error Log .....................................................................................109

Collate .................................................................................................................110

Spool Printing ....................................................................................................111

Setting Spool Printing.............................................................................................111

Viewing or Deleting spooled jobs using Web Image Monitor.................................112

Printing with the Finisher..................................................................................113

Staple .....................................................................................................................113

Punch .....................................................................................................................116

Cover...................................................................................................................119

4. Making Printer Settings Using the Control Panel

Menu Chart .........................................................................................................121

Paper Input Menu...............................................................................................125

Changing the Paper Input Menu ............................................................................125

Paper Input menu parameters ...............................................................................126

List/Test Print Menu...........................................................................................130

Printing a Configuration Page ................................................................................130

Interpreting the configuration page ........................................................................130

List/Test Print menu parameters............................................................................132

Maintenance Menu.............................................................................................133

Changing the maintenance menu ..........................................................................133

Maintenance menu parameters .............................................................................133

System Menu......................................................................................................135

Changing the system menu ...................................................................................135

System menu parameters ......................................................................................135

Host Interface Menu...........................................................................................143

Changing the Host Interface menu ........................................................................143

Host Interface menu parameters............................................................................143

PCL Menu ...........................................................................................................149

Changing the PCL menu........................................................................................149

PCL Menu parameters ...........................................................................................149

PS Menu..............................................................................................................152

Changing the PS menu ..........................................................................................152

PS Menu parameters .............................................................................................152

PDF Menu ...........................................................................................................154

Changing the PDF menu........................................................................................154

PDF Menu parameters...........................................................................................154

Language Menu..................................................................................................156

Changing the language menu ................................................................................156

Language menu parameters ..................................................................................156

5. Monitoring and Configuring the Printer

Using Web Image Monitor.................................................................................157

Displaying Top Page ..............................................................................................159

About Menu and Mode...........................................................................................160

Access in the Administrator Mode..........................................................................161

Displaying Web Image Monitor Help......................................................................162

Using SmartDeviceMonitor for Admin .............................................................163

Installing SmartDeviceMonitor for Admin ...............................................................164

Changing the Network Interface Board Configuration............................................165

Locking the Menus on the Printer's Control Panel .................................................165

Changing the Paper Type ......................................................................................166

Managing User Information....................................................................................167

Configuring the Energy Saver Mode ......................................................................170

Setting a Password ................................................................................................170

Checking the Printer Status ...................................................................................171

Changing Names and Comments ..........................................................................172

Viewing and Deleting Spool Print Jobs ...........................................................173

Using SmartDeviceMonitor for Client ..............................................................174

Monitoring Printers .................................................................................................174

Checking the Printer Status ...................................................................................174

When Using IPP with SmartDeviceMonitor for Client ............................................175

Printer Status Notification by E-Mail................................................................176

Auto E-mail Notification..........................................................................................177

On-demand E-mail Notification ..............................................................................178

Mail authentication .................................................................................................179

Sending On-demand E-mail...................................................................................180

Remote Maintenance by telnet .........................................................................183

Using telnet ............................................................................................................183

access ....................................................................................................................184

appletalk.................................................................................................................185

autonet ...................................................................................................................185

bonjour(rendezvous) ..............................................................................................186

devicename............................................................................................................188

dhcp .......................................................................................................................188

diprint .....................................................................................................................189

dns .........................................................................................................................190

domainname ..........................................................................................................192

help ........................................................................................................................192

hostname ...............................................................................................................193

ifconfig....................................................................................................................193

info .........................................................................................................................194

ipp ..........................................................................................................................195

ipv6.........................................................................................................................195

lpr ...........................................................................................................................196

netware ..................................................................................................................196

passwd ...................................................................................................................197

prnlog .....................................................................................................................198

route .......................................................................................................................198

set ..........................................................................................................................199

show.......................................................................................................................202

slp...........................................................................................................................202

smb ........................................................................................................................202

vii

snmp ......................................................................................................................203

sntp ........................................................................................................................207

spoolsw ..................................................................................................................208

ssdp........................................................................................................................208

ssh..........................................................................................................................209

status......................................................................................................................209

syslog .....................................................................................................................210

upnp .......................................................................................................................210

web.........................................................................................................................210

wiconfig ..................................................................................................................211

wins ........................................................................................................................214

SNMP...................................................................................................................216

Getting Printer Information over the Network.................................................217

Current Printer Status ............................................................................................217

Printer configuration ...............................................................................................223

Understanding the Displayed Information ......................................................224

Print Job Information..............................................................................................224

Print Log Information..............................................................................................224

Configuring the Network Interface Board ...............................................................225

Message List ......................................................................................................231

System Log Information .........................................................................................231

6. Using a Printer Server

Preparing Printer Server ...................................................................................239

Printing notification via SmartDeviceMonitor for Client ..........................................239

Using NetWare ...................................................................................................241

Setting Up as a Print Server (NetWare 3.x) ...........................................................242

Setting Up as a Print Server (NetWare 4.x, 5/5.1, 6/6.5) .......................................243

Using Pure IP in the NetWare 5/5.1 or 6/6.5 Environment.....................................245

Setting Up as a Remote Printer (NetWare 3.x) ......................................................247

Setting Up as a Remote Printer (NetWare 4.x, 5/5.1, 6/6.5) ..................................249

7. Special Operations under Windows

Printing Files Directly from Windows ..............................................................251

Setup......................................................................................................................251

Using a Host Name Instead of an IPv4 Address ....................................................251

Printing Commands................................................................................................ 253

8. Mac OS Configuration

Mac OS................................................................................................................257

Installing the PostScript 3 Printer Driver and PPD File ..........................................257

Setting Up PPD Files .............................................................................................258

Creating a Desktop Printer Icon .............................................................................258

Setting Up Options.................................................................................................259

Installing Adobe Type Manager .............................................................................260

Installing Screen fonts............................................................................................260

Changing to EtherTalk ...........................................................................................261

viii

Mac OS X ............................................................................................................262

Installing the PPD Files ..........................................................................................262

Setting Up the PPD File .........................................................................................263

Setting Up Options.................................................................................................263

Using USB Interface...............................................................................................264

Using Bonjour (Rendezvous) .................................................................................264

Changing to EtherTalk ...........................................................................................265

Configuring the Printer......................................................................................266

Using PostScript 3 .............................................................................................267

Job Type ................................................................................................................267

User Code ..............................................................................................................280

Paper Size..............................................................................................................281

Fit to Paper.............................................................................................................281

Paper Source(Paper Feed) ....................................................................................281

Resolution ..............................................................................................................282

Orientation Override...............................................................................................282

Duplex Printing.......................................................................................................283

Gradation ...............................................................................................................283

Toner Saving..........................................................................................................284

Collate ....................................................................................................................284

Paper Type.............................................................................................................285

Image Smoothing...................................................................................................285

Dithering.................................................................................................................286

Printer Utility for Mac.........................................................................................287

Installing Printer Utility for Mac...............................................................................287

Starting Printer Utility for Mac ................................................................................288

Printer Utility for Mac Functions .............................................................................288

9. Appendix

Software and Utilities Included on the CD-ROM............................................. 295

Printer Drivers for This Printer................................................................................296

SmartDeviceMonitor for Admin ..............................................................................297

DeskTopBinder - SmartDeviceMonitor for Client ...................................................298

Protection Using Encryption ............................................................................300

SSL (Secure Sockets Layer) Encryption................................................................302

User Settings for SSL (Secure Sockets Layer) ......................................................305

Setting the SSL / TLS Encryption Mode.................................................................306

SNMPv3 Encryption ...............................................................................................307

Cautions to Take When Using in a network ....................................................308

Connecting a Dial-up Router to a Network.............................................................308

Using DHCP...........................................................................................................309

Configuring the WINS Server.................................................................................311

Using the Dynamic DNS Function..........................................................................312

Installing Font Manager 2000............................................................................315

Using Adobe PageMaker Version 6.0, 6.5, or 7.0............................................ 316

When Using Windows Terminal Service/MetaFrame......................................317

Operating Environment ..........................................................................................317

Supported Printer Drivers.......................................................................................317

Limitations ..............................................................................................................318

expat ......................................................................................................................320

JPEG LIBRARY .....................................................................................................320

NetBSD ..................................................................................................................321

Samba(Ver 2.2.2-1.1).............................................................................................323

RSA BSAFE

.........................................................................................................323

INDEX....................................................................................................... 324

1. Preparing for Printing

Quick Install

Windows 95/98/Me/2000/XP, and Windows Server 2003 users can easily install this software using the CD-ROM provided.

Quick Install sets the TCP/IP port and installs SmartDeviceMonitor for Client and the PCL and/or RPCS driver.

Important

❒ To install printer driver under Windows 2000/XP Professional, and Win-

dows Server 2003, you must have an account that has Manage Printers permission. Log on as an Administrator.

❒ The Quick Install is not available when using this printer under USB connec-

tion.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [Quick Install].

The software license agreement appears in the [License Agreement] dialog box.

E After reading the agreement, click [I accept the agreement.], and then click

[Next >].

F Select the printer model you want to use in the [Select Printer] dialog box.

For network connection via TCP/IP, select the printer whose IP address is displayed in [Connect To].

For parallel connection, select the printer whose printer port is displayed in [Connect To].

G Click [Install].

The printer driver installation starts.

H Click [Finish].

A message about restarting the computer may appear. Restart the computer to complete installation.

I Click [Exit] in the first dialog box of the installer, and then take out the CD-

ROM.

Preparing for Printing

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ Select a printer to whose IP address is displayed in [Connect To] to install

SmartDeviceMonitor for Client when using TCP/IP.

❒ Download the printer driver from the supplier's web site when using un-

der Windows NT 4.0.

Reference

Quick Install is not available unless bidirectional communication between the printer and computer is enabled via parallel connection. See p.52 “If Bidirectional Communication is Disabled” for details about bidirectional communication between printer and computer.

If you connect using USB, see p.40 “Installing the Printer Driver Using USB”.

Confirming the Connection Method

This printer supports network and local connection.

Before installing the printer driver, check how the printer is connected. Follow the driver installation procedure that is appropriate to the connection method.

Network Connection

This printer can be used as a Windows printing port or network printer.

Using this printer as the Windows printing port

Network connections can be established through Ethernet and IEEE 802.11b.

Available ports are determined based on the combination of Windows operating system version and connection method used.

SnartDeviceMonitor for Client

-TCP/IP

-IPP

Windows 95/98/Me Windows XP/

SnartDeviceMonitor for Client

-TCP/IP

-IPP Standard TCP/IP

LPR

Server 2003

SnartDeviceMonitor for Client

-TCP/IP

-IPP Standard TCP/IP LPR

Windows NT 4.0Windows 2000

❖ Windows 95/98

Connection Method Available Ports

Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port

❖ Windows Me

Connection Method Available Ports

Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port

❖ Windows 2000

Connection Method Available Ports

Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

SnartDeviceMonitor for Client

-TCP/IP

-IPP LPR

ZZZ036S

Preparing for Printing

❖ Windows XP

Connection Method Available Ports

Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

❖ Windows Server 2003

Connection Method Available Ports

Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

❖ Windows NT 4.0

Connection Method Available Ports

Ethernet/IEEE 802.11b SmartDeviceMonitor for Client port

LPR port

Reference

See the explanation of how to install the printer driver for each type of port. For the SmartDeviceMonitor for Client port, see p.7 “Using the SmartDeviceMonitor Port”.

For the Standard TCP/IP port, see p.22 “Using the Standard TCP/IP Port”.

For the LPR port, see p.27 “Using the LPR Port”.

Confirming the Connection Method

Using as a network printer

This printer can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer.

Important

❒ In an IPv6 environment, Netware servers cannot be used.

Windows 2000/XP Windows Server 2003 Windows NT 4.0

Print Server

NetWare Print Server

NetWare File Server

Windows 95/98/Me Windows 2000 Windows XP/

Server 2003

Windows NT 4.0

ZZZ003S

Reference

See the explanation of how to install the printer driver for each type of network printer.

For the Windows network printer, see p.31 “Using as the Windows Network Printer”.

For the NetWare print server and remote printer, see p.36 “Using as the NetWare Print Server/Remote Printer”.

Preparing for Printing

Local Connection

Local connections can be established via parallel and USB connections.

Windows operating system version determines the available connection methods.

•Windows 95:

• Parallel connection

•Windows 98:

• Parallel connection

• Windows 98 SE/Me:

• USB and Parallel connections

• Windows 2000:

• USB and Parallel connections

•Windows XP:

• USB and Parallel connections

• Windows Server 2003:

• USB and Parallel connections

• Windows NT 4.0:

• Parallel connection

Reference

See the explanation of how to install the printer driver for each method of connection.

For the USB connection, see p.40 “Installing the Printer Driver Using USB”.

For the parallel connection, see p.45 “Printing with Parallel Connection”.

Using the SmartDeviceMonitor Port

Installing DeskTopBinder-SmartDeviceMonitor for Client

Important

❒ To install SmartDeviceMonitor for Client under Windows 2000/XP Profes-

sional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator.

❒ Install SmartDeviceMonitor for Client before installing the printer driver

when using the SmartDeviceMonitor for Client port.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [DeskTopBinder - SmartDeviceMonitor for Client]. E Select an interface language, and then click [Next >].

The default interface language is English.

F The message to quit all other applications appears. Quit all applications,

and then click [Next >].

G Click [Yes] H The DeskTopBinder Lite Setup dialog appears, and then click [Next>]. I The software license agreement appears in the [License Agreement] dialog

box. After reading through its contents, click [Yes].

J Click [Full install] or [Custom Install].

[Full install] installs all required applications: DeskTopBinder Lite and Smart-

DeviceMonitor for Client.

[Custom Install] installs selected applications.

K Follow the instructions on the display and click [Next>] to proceed next step. L After the installation is completed, select one of the options to restart the

computer either now or later, and click [Complete].

Restart the computer to complete installation.

Preparing for Printing

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Installing the PCL or RPCS Printer Driver (TCP/IP)

Important

❒ To install this printer driver under Windows 2000/XP Professional, and Win-

dows Server 2003, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers]. E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Click [Next >]. H Select the printer model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

J Click [Port:], and then click [Add]. K Click [SmartDeviceMonitor], and then click [OK]. L Click [TCP/IP], and then click [Search].

A list of printers using TCP/IP appears.

Using the SmartDeviceMonitor Port

M Select the printer you want to use, and then click [OK].

Only printers that respond to a broadcast from the computer appear. To use a printer not listed here, click [Specify Address], and then enter the IP address or host name of the printer.

N Check that the port of the selected printer is displayed in [Port:]. O Set a User Code, if necessary.

Up to 8 numeric characters can be entered. No alphabetic characters or symbols are available.

P Select the [Default Printer] check box to configure the printer as default. Q Click [Continue].

Installation starts.

R After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ Under Windows 95/98/Me, you cannot add an IPv4 address partially sim-

ilar to the one already used. For example, if “192.168.0.2” is in use, “192.168.0.2xx” cannot be used. Similarly, if “192.168.0.20” is in use, “192.168.0.2” cannot be used.

❒ This allows a SmartDeviceMonitor for Admin user to display and check

statistics about the number of sheets which each user prints. For details, see SmartDeviceMonitor for Admin Help.

Reference

A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, install using [Add Printer]. See p.50 “If a Message Appears during Installation”.

Installing the PCL or RPCS Printer Driver (IPP)

Important

❒ To install printer driver under Windows 2000/XP Professional, and Win-

dows Server 2003, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Preparing for Printing

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers]. E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the printer model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

I Click [Port:], and then click [Add]. J Click [SmartDeviceMonitor], and then click [OK]. K Click [IPP]. L In the [Printer URL] box, enter “http://printer's address/printer” as the print-

er's address.

If the server authentification is issued, to enable SSL( a protocol for encrypted communication), enter “https://printer's address/printer” (Internet Explorer 5.01, or a higher version must be installed).

(example IPv4 address: 192.168.15.16)

http://192.168.15.16/printer https://192.168.15.16/printer

You can enter “http://printer's address/ipp” as the printer's address.

If you are using Firefox or Netscape under Windows XP SP 2 or Windows Server 2003, you can enter IPv6 address as “http:// IPv6 printer's address/printer”.

M Enter a name for identifying the printer in [IPP Port Name]. Use a name dif-

ferent from the one of any existing port.

If a name is not specified here, the address entered in the [Printer URL] box becomes the IPP port name.

N Click [Detailed Settings] to make necessary settings.

For information about the settings, see SmartDeviceMonitor for Client Help.

O Click [OK].

Using the SmartDeviceMonitor Port

P Check that the port of the selected printer is displayed in [Port:]. Q Set a user code, if necessary.

Up to 8 numeric characters can be entered. No alphabetic characters or symbols can be entered.

R Select the [Default Printer] check box to configure the printer as default. S Click [Continue].

Installation starts.

T After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ This allows a SmartDeviceMonitor for Admin user to display and check

the number of sheets each user prints. For details, see SmartDeviceMonitor for Admin Help.

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See p.50 “If a Message Appears during Installation”.

Installing the PostScript 3 Printer Driver (Windows 95/98/Me TCP/IP)

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >]. F Click [Local printer], and then click [Next >].

A dialog box for selecting the printer manufacturer and model name appears.

Preparing for Printing

G Select the name of the printer whose driver you want to install, and then

click [Next >].

H In the [Available ports:] box, click [Printer Port], and then click [Next >].

I Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

J Specify whether or not to print a test page, and then click [Finish]. K On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

L Click the icon of the printer you want to use. On the [File] menu, click [Prop-

erties].

M On the [Details] tab, click [Add Port…]. N Click [DeskTopBinder-SmartDeviceMonitor] in the [Other] list, and then click

[OK].

O Click [TCP/IP], and then click [Search].

A list of printers using TCP/IP appears.

P Select the printer you want to use, and then click [OK].

Only printers that respond to a broadcast from the computer appear. To use a printer not listed here, click [Specify Address], and then enter the IPv4 address or host name of the printer.

You cannot add an IPv4 address partially similar to the one already used. For example, if “192.168.0.2” is in use, “192.168.0.2xx” cannot be used. Similarly, if “192.168.0.20” is in use, “192.168.0.2” cannot be used.

Q Click [OK]. R Check that the selected port is highlighted in [Printer to the following port:],

and then click [OK].

S Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Using the SmartDeviceMonitor Port

Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP)

Important

❒ IPv6 cannot be used under Windows 95/98/Me.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >]. F Click [Local printer], and then click [Next >].

A dialog box for selecting the printer manufacturer and model name appears.

G Select the name of the printer whose driver you want to install, and then

click [Next >].

H In the [Available ports:] box, click [Printer Port], and then click [Next >]. I Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

J Specify whether or not to print a test page, and then click [Finish]. K On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

L Click the icon of the printer you want to use. On the [File] menu, click [Prop-

erties].

M On the [Details] tab, click [Add Port…]. N Click [SmartDeviceMonitor] in the [Other] list, and then click [OK]. O Click [IPP].

Preparing for Printing

P In the [Printer URL] box, enter “http://(printer's address)/printer” as the print-

er's address.

If the server authentification is issued, to enable SSL (a protocol for encrypted communication), enter “https://(printer's address)/printer” (Internet Explorer 5.01, or a higher version must be installed).

(example IPv4 address: 192.168.15.16)

http://192.168.15.16/printer https://192.168.15.16/printer

You can enter “http://(printer's address)/ipp” as the printer's address.

Q Enter a name for identifying the printer in [IPP Port Name]. Use a name dif-

ferent from the one of any existing port.

If a name is not specified here, the address entered in the [Printer URL] box becomes the IPP port name.

R Click [Detailed Settings] to make necessary settings.

For information about the settings, see SmartDeviceMonitor for Client Help.

S Click [OK]. T Check that the selected port is highlighted in [Printer to the following port:],

and then click [OK].

U Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Using the SmartDeviceMonitor Port

Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)

Important

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >].

F Click [Local printer], and then click [Next >]. G Click [Create a new port:]. H Click [DeskTopBinder-SmartDeviceMonitor], and then click [Next >]. I Click [TCP/IP], and then click [Search].

A list of printers using TCP/IP appears.

J Select the printer you want to use, and then click [OK].

Only printers that respond to a broadcast from the computer appear. To use a printer not listed here, click [Specify Address], and then enter the IPv4 address or host name of the printer.

K Check that the name of the printer whose driver you want to install is se-

lected, and then click [Next >].

L Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

M Specify whether or not to share the printer, and then click [Next >]. N Specify whether or not to print a test page, and then click [Next >]. O Click [Finish].

The printer driver installation starts.

Preparing for Printing

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Installing the PostScript 3 Printer Driver (Windows 2000 - IPP)

Important

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

❒ IPv6 cannot be used under Windows 2000.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >]. F Click [Local printer attached to this computer], and then click [Next >]. G Click [Create a new port:]. H Click [DeskTopBinder-SmartDeviceMonitor], and then click [Next >]. I Click [IPP]. J In the [Printer URL] box, enter “http://(printer's address)/printer” as the print-

er's address.

(example IPv4 address: 192.168.15.16)

http://192.168.15.16/printer https://192.168.15.16/printer

You can enter “http://(printer's address)/ipp” as the printer's address.

Using the SmartDeviceMonitor Port

K Enter a name for identifying the printer in [IPP Port Name]. Use a name dif-

ferent from the name of any existing port.

If a name is not specified here, the address entered in the [Printer URL] box becomes the IPP port name.

L Click [Detailed Settings] to make necessary settings.

For information about the settings, see SmartDeviceMonitor for Client Help.

M Click [OK]. N Check that the name of the printer whose driver you want to install is se-

lected, and then click [Next >].

O Change the printer name if you want, and then click [Next >]. P Click [Next >]. Q Specify whether or not to print a test page, and then click [Next >]. R Click [Finish].

The printer driver installation starts.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - TCP/IP)

Important

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

Preparing for Printing

E Click [Next >]. F Click [Local printer attached to this computer], and then click [Next >].

G Click [Create a new port:]. H Click [DeskTopBinder-SmartDeviceMonitor], and then click [Next >]. I Click [TCP/IP], and then click [Search].

A list of printers using [TCP/IP] appears.

J Select the printer you want to use, and then click [OK].

Only printers that respond to a broadcast from the computer appear. To use a printer not listed here, click [Specify Address], and then enter the IPv4 address or host name of the printer.

K Check that the name of the printer whose driver you want to install is se-

lected, and then click [Next >].

L Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

M Specify whether or not to print a test page, and then click [Next >]. N Click [Finish].

The printer driver installation starts.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe”on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - IPP)

Important

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Using the SmartDeviceMonitor Port

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

er's address.

(example IPv4 address: 192.168.15.16)

http://192.168.15.16/printer https://192.168.15.16/printer

You can enter “http://(printer's address)/ipp” as the printer's address.

If you are using Firefox or Netscape under Windows XP SP 2 or Windows Server 2003, you can enter IPv6 address as “http://IPv6 printer's address/printer”.

K Enter a name for identifying the printer in [IPP Port Name]. Use a name dif-

ferent from the one of any existing port.

If a name is not specified here, the address entered in the [Printer URL] box becomes the IPP port name.

L Click [Detailed Settings] to make necessary settings.

For information about the settings, see SmartDeviceMonitor for Client Help.

M Click [OK]. N Check that the name of the printer driver you want to install is selected, and

then click [Next >].

O Change the name of the printer if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

P Specify whether or not to print a test page, and then click [Next >]. Q Click [Finish].

The printer driver installation starts.

Preparing for Printing

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Changing the Port Settings for SmartDeviceMonitor for Client

Follow the procedure below to change the SmartDeviceMonitor for Client settings, such as TCP/IP timeout, recovery/parallel printing, and printer groups.

Windows 95/98:

A Open [Printers] window from [Start] menu. B In the [Printers] window, click the icon of the printer you want to use. On

the [File] menu, click [Properties].

C Click the [Details] tab, and then click [Port Settings...].

The [Port Settings] dialog box appears.

Windows 2000/Windows NT 4.0:

A Open [Printers] window from [Start] menu. B In the [Printers] window, click the icon of the printer you want to use. On

the [File] menu, click [Properties].

C On the [Ports] tab, click [Configure Port...].

The [Port Configuration] dialog box appears.

Windows XP, Windows Server 2003:

A Open the [Printers and Faxes] window from the [Start] menu.

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use. On the [File] menu, click [Prop-

erties]. The printer properties appear.

C Click the [Ports] tab, and then click [Configure Port...].

The [Port Configuration:] dialog box appears.

Using the SmartDeviceMonitor Port

Note

❒ For TCP/IP, timeout setting can be configured.

❒ User, proxy, and timeout settings can be configured for IPP.

❒ If no settings on the [Recovery/Parallel Printing] tab are available, follow the

procedure below.

A Click [Cancel] to close the [Port Configuration:] dialog box.

B Start SmartDeviceMonitor for Client, and then right-click the SmartDe-

viceMonitor for Client icon on the tasktray.

C Point to [Properties], and then click [Extended Features Settings].

D Select the [Set Recovery/Parallel Printing for each port] check box.

E Click [OK] to close the [Extended Features Settings] dialog box.

Reference

For information about these settings, see SmartDeviceMonitor for Client Help.

Preparing for Printing

Using the Standard TCP/IP Port

Installing the PCL or RPCS Printer Driver

Important

❒ To install printer driver under Windows 2000/XP Professional, and Win-

dows Server 2003, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

❒ In an IPv6 environment, you cannot use the Standard TCP/IP Port. Use the

SmartDeviceMonitor port.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers]. E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Printer Program] dialog box.

You can select several printer drivers.

G Click [Next >]. H Select the printer model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

J Click [Port:], and then click [Add]. K Click [Standard TCP/IP Port], and then click [OK].

Configure the Standard TCP/IP port settings, and then see Windows Help if [Standard TCP/IP Port] does not appear.

L Click [Next >] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.

Using the Standard TCP/IP Port

M Enter the printer name or IPv4 address in the [Printer Name or IP Address] box.

The [Port Name] text box automatically obtains a port name. Change this name if necessary.

When screen for Device selection appears, select “RICOH NetworkPrinter Driver C Model”.

N Click [Next >]. O Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.

The installation start dialog box reappears.

P Check that the port of the selected printer is displayed in [Port:]. Q Configure the default printer as necessary. R Click [Continue].

The printer driver installation starts.

S After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See p.50 “If a Message Appears during Installation”.

Installing the PostScript 3 Printer Driver (Windows 2000)

Important

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

❒ In an IPv6 environment, you cannot use the Standard TCP/IP Port. Use the

SmartDeviceMonitor port.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Preparing for Printing

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >]. F Click [Local printer], and then click [Next >]. G Click [Create a new port:]. H Click [Standard TCP/IP Port], and then click [Next >]. I Click [Next >] in the [Add Standard TCP/IP Printer Port Wizard] dialog box. J Enter the printer name or IPv4 address in the [Printer Name or IP Address] box,

and then click [Next >].

When screen for Device selection appears, select “RICOH NetworkPrinter Driver C Model”.

K Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box. L Check that the name of the printer whose driver you want to install is se-

lected, and then click [Next >].

M Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

N Click [Next >]. O Specify whether or not to print a test page, and then click [Next >]. P Click [Finish].

The printer driver installation starts.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation . For informa-

tion about User Code, see the printer driver Help.

Using the Standard TCP/IP Port

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)

Important

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

❒ In an IPv6 environment, you cannot use the Standard TCP/IP Port. Use the

SmartDeviceMonitor port.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [OK]. F Click [Local printer attached to this printer], and then click [Next >]. G Click [Create a new port:].

H Click [Standard TCP/IP Port] in [Create a new Port], and then click [Next >]. I Click [Next >] in the [Add Standard TCP/IP Printer Port Wizard] dialog box. J Enter the printer name or IPv4 address in the [Printer Name or IP Address] box.

The [Port Name] text box automatically obtains a port name. Change this name if necessary.

When screen for Device selection appears, select “RICOH NetworkPrinter Driver C Model”.

K Click [Next >]. L Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box. M Check that the name of the printer whose driver you want to install is se-

lected, and then click [Next >].

N Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

O Click [Next >]. P Specify whether or not to print a test page, and then click [Next >].

Preparing for Printing

Q Click [Finish].

The printer driver installation starts.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Using the LPR Port

Installing the PCL or RPCS Printer Driver

Important

❒ To install this printer driver under Windows 2000/XP Professional, Windows

Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

❒ In an IPv6 environment, you cannot use the LPR Port. Use the SmartDevice-

Monitor port.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers]. E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Printer Program] dialog box.

You can select several printer drivers.

G Select the printer model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

I Click [Port:], and then click [Add]. J Click [LPR Port], and then click [OK].

If [LPR Port] does not appear, see Windows Help and install it.

K Enter the printer's IPv4 address in the [Name or address of server providing lpd]

box.

L Enter “lp” in the [Name of printer or print queue on that server] box, and then click

[OK].

The port is added.

Preparing for Printing

M Check that the port of the selected printer is displayed in [Port:]. N Configure the default printer as necessary.

O Click [Finish].

The printer driver installation starts.

P After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See p.50 “If a Message Appears during Installation”.

Installing the PostScript 3 Printer Driver (Windows 2000)

Important

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

❒ In an IPv6 environment, you cannot use the LPR Port. Use the SmartDevice-

Monitor port.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >]. F Click [Local printer], and then click [Next >]. G Click [Create a new port:].

Using the LPR Port

H Click [LPR Port], and then click [Next >]. I Enter the printer's IPv4 address in the [Port Name] box, and then click [OK]. J Check that the name of the printer whose driver you want to install is se-

lected, and then click [Next >].

K Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

L Specify whether or not to share the printer, and then click [Next >]. M Specify whether or not to print a test page, and then click [Next >]. N Click [Finish].

The printer driver installation starts.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)

Important

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

❒ In an IPv6 environment, you cannot use the LPR Port. Use the SmartDevice-

Monitor port.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Select [My Computer], and then click [Next >].

Preparing for Printing

F Click [Local Printer attached to this computer], and then click [Next >]. G Click [Create a new port:].

H Click [LPR Port] in [Create a new Port], and then click [Next >]. I Enter the printer's IP address in the [Name or address of server providing lpd]

box.

J Enter “lp” in the [Name of printer or print queue on that server box], and then click

[OK].

K Check that the name of the printer whose driver you want to install is se-

lected, and then click [Next >].

L Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

M Click [Next >]. N Specify whether or not to print a test page, and then click [Next >]. O Click [Finish].

The printer driver installation starts.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Using as the Windows Network Printer

Installing the PCL or RPCS Printer Driver

To use the print server, install the printer driver by selecting “Network printer server”, and then select the Windows 2000/XP, or Windows Server 2003 shared printer.

This section assumes that the client has already been configured to communicate with a Windows 2000/XP, or Windows Server 2003 print server. Do not begin the following procedure before the client is set up and configured correctly.

Important

❒ To install printer driver under Windows 2000/XP Professional, and Win-

dows Server 2003, you must have an account that has Manage Printers permission. For this, log on as an Administrators or Power Users group member.

❒ If you print with a print server connected to the printer using the SmartDe-

viceMonitor port, Recovery Printing and Parallel Printing cannot be used from the client.

❒ SmartDeviceMonitor's notification functions are not available if you are using

a Windows XP or Windows Server 2000 print server.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers]. E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Printer Program] dialog box.

You can select several printer drivers.

G Click [Next >]. H Select the [Printer Name] check box to select the printer models you want to

use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

Preparing for Printing

J Click [Port:], and then click [Add]. K Click [Network Printer], and then click [OK].

L Double-click the computer name you want to use as a print server in the

[Browse for Printer] window.

M Select the printer you want to use, and then click [OK]. N Check that the port of the selected printer is displayed in [Port:]. O Configure the User Code as necessary.

For an RPCS printer driver, a User Code can be set after the printer driver installation. For information about User Code, see the printer driver Help.

P Select the [Default Printer] check box to configure the printer as default. Q Click [Continue].

The printer driver installation starts.

R After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See p.50 “If a Message Appears during Installation”.

Installing the PostScript 3 Printer Driver (Windows 95/98/Me)

Important

❒ If you print from a print server connected to the printer using the SmartDevice-

Monitor port, the client cannot use Recovery Printing and Parallel Printing.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

Using as the Windows Network Printer

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >]. F Click [Network Printer], and then click [Next >]. G Click [Browse]. H Double-click the computer name you want to use as a print server in the

[Browse for Printer] window.

I Select the printer you want to use, and then click [OK]. J Check the location of the selected printer is shown, and then click [Next >]. K Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

L Specify whether or not to print a test page, and then click [Finish].

M Restart the computer.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Installing the PostScript 3 Printer Driver (Windows 2000)

Important

❒ Installing a printer driver requires Administrators permission. Log on using

an account that has Administrators permission.

❒ If you print from a print server connected to the printer using the SmartDe-

viceMonitor port, the client cannot use Recovery Printing and Parallel Printing.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

Preparing for Printing

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >]. F Click [Network Printer], and then click [Next >]. G Select the location method from the [Locate Your Printer] screen, and then

click [Next >].

H Double-click the computer name you want to use as a print server in the

[Shared printers:] window.

I Select the printer you want to use, and then click [Next]. J The printer driver installation starts. K Click [Next >].

Select the [Yes] check box to configure the printer as default.

L Click [Finish].

Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)

Important

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

❒ If you print from a print server connected to the printer using the SmartDevice-

Monitor port, the client cannot use Recovery Printing and Parallel Printing.

❒ If you print with a Windows XP or Windows Server 2003 print server, Smart-

DeviceMonitor notification functions may not be possible for the client.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Using as the Windows Network Printer

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >]. F Click [A network printer, or a printer attached to another computer], and then click

[Next >].

G Select [Browse for a printer], and then click [Next]. H Double-click the computer name you want to use as a print server in the

[Shared printers] window.

I Select the printer you want to use, and then click [Next >]. J The printer driver installation starts. K Click [Next >].

Select the [Yes] check box to configure the printer as default.

L Click [Finish].

Restart the computer to complete installation.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Preparing for Printing

Using as the NetWare Print Server/Remote Printer

This explains how to set up the Windows computer used as the NetWare client.

Important

❒ To install this printer driver under Windows 2000/XP Professional, Windows

Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

❒ In an IPv6 environment, Netware servers cannot be used.

The following explanation assumes NetWare Client is installed on the client computer and the NetWare server environment is correctly set up. Install all necessary client applications before following this procedure.

Set up the printer driver while logging on to the NetWare file server.

The following values are used in the example:

• Operating system: Windows 98

•NetWare version: 4.1

• File server name: CAREE

• Queue name: R-QUEUE

A Insert the CD-ROM into the CD-ROM drive.

The installer starts.

B Select an interface language, and then click [OK].

The default interface language is English.

C Click [PCL/RPCS Printer Drivers]. D The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

E Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

F Click [Next >]. G Select the [Printer Name] check box to select the printer models you want to

use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

Using as the NetWare Print Server/Remote Printer

I Click [Port:], and then click [Add]. J Click [Network Printer], and then click [OK]. K Double-click the name of the NetWare file server on the network tree.

The created queue is displayed.

L Select the print queue, and then click [OK]. M Check that the port of the selected printer is displayed in [Port:]. N Click [Continue].

The printer driver installation starts.

O Click [Finish] in the [Select Program] dialog box. P After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Restart the computer to complete installation.

Q After restarting the computer, launch the [Printers] window, and then open

the printer properties.

Under Windows XP or Windows Server 2003, open the printer properties from the [Printers and Faxes] window.

R Click [Finish] in the [Introduction complete] dialog box.

S In the [Printers] window, open the printer properties.

Under Windows XP or Windows Server 2003, open the printer properties from the [Printers and Faxes] window.

T On the [Printer Settings] tab, clear the [Form Feed] and [Enable Banner] check

boxes.

Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, click the [NetWare setting] tab.

Do not select these check boxes since they are automatically selected by the printer driver. If you select the check boxes, the printer may not print correctly.

U Click [OK] to close the printer properties dialog box.

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ The protocol is set to inactive as default. Enable it using Web Image Mon-

itor or Telnet

Preparing for Printing

When using the PostScript 3 Printer Driver

Follow the procedure below to set up the PostScript 3 printer driver.

Important

❒ In an IPv6 environment, Netware servers cannot be used.

A In the [Printers] or [Printers and Faxes] window, open the printer properties. B Click the [PostScript] tab.

If you are using Windows 2000/XP or Windows NT4.0, click the [Device Set- tings] tab, and then clear the check boxes.

C Click [Advanced]. D Clear the [Send CTRL+D before job] and [Send CTRL+D after job] check boxes, and

then click [OK].

E Click [OK] to close the printer properties dialog box.

Form Feed

Do not use NetWare to configure form feed. Form feed is controlled by the printer driver on Windows. If NetWare form feed is configured, the printer may not print properly.

Follow the procedure below to disable form feed according to the operating system used:

• Under Windows 95/98/Me, clear the [Form feed] check box on the [Printer Set- tings] tab in the printer properties dialog box.

• Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, clear the [Form feed] check box on the [NetWare Settings] tab in the printer properties dialog box.

Banner Page

Do not use NetWare to configure a banner page.

Follow the procedure below to disable banner pages according to the operating system used:

• Under Windows 95/98/Me, clear the [Enable banner] check box on the [Printer Settings] tab in the printer properties dialog box.

• Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, clear the [Enable banner] check box on the [NetWare Settings] tab in the printer properties dialog box.

Using as the NetWare Print Server/Remote Printer

Printing after Resetting the Printer

Printer to print server connection requires 30 - 40 seconds to resume after the printer is reset. During this period, jobs may be accepted (depending on NetWare specifications) but not printed.

To print after resetting the printer as the remote printer, check on the print server that the remote printer is disconnected, or wait for two minutes before trying to print.

Preparing for Printing

Installing the Printer Driver Using USB

This section explains how to install printer drivers using USB.

Before installing, check that only the operating system is running on the computer and no print jobs are in progress.

The printer drivers can be installed from the CD-ROM provided with this printer.

Windows Me - USB

Important

❒ Installation via USB is not possible under Windows 95/98. Upgrade to Win-

dows Me or later.

If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB” port is added to the [Printers] window.

When USB is first used, the plug and play function starts and the [New Hardware Found], [Device Driver Wizard], or [Add New Hardware Wizard] dialog box appears, de- pending on the operating system.

A Download USB Printing Support from the supplier's Web site.

Use a search to find the model name, and then download USB Printing Support from the supplier's Web site.

Save it where you can locate it easily.

B Check that the power of the printer is off. C Connect the printer and computer using the USB cable.

Connect the USB cable firmly.

D Turn on the power of the printer.

The plug and play function starts and the [New Hardware Found], [Device Driver Wizard], or [Add New Hardware Wizard] dialog box appears, depending on the op-

erating system.

E Select the [Specify a location:] check box, and then click [Browse...].

The [Browse for Folder] dialog box appears.

F Specify the location where USB Printing Support is located, and then click

[Next >].

G Check the location, and then click [Next >].

USB Printing Support is installed.

H Click [Finish].

If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB001” port is added to the [Printers]

window.

Installing the Printer Driver Using USB

I Insert the printer driver. Click [Search for the best driver for your device. [Recom-

mended]], and then click [Next >].

J Select the [Specify a location:] check box, and then click [Browse...].

The [Browse for Folder] dialog box appears.

K Insert the CD-ROM into the CD-ROM drive.

When Auto Run starts, click [Exit].

L Specify the location where USB Printing Support is located, and then click

[Next >].

If the CD-ROM drive is D, the source files of USB Printing Support are stored in the following location:

•RPCS

D:\DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1

•PCL 5e

D:\DRIVERS\PCL5E\WIN9X_ME\(Language)\DISK1

•PCL 6

D:\DRIVERS\PCL6\WIN9X_ME\(Language)\DISK1

• PostScript 3

D:\DRIVERS\PS\WIN9X_ME\(Language)\DISK1

M Check the location, and then click [Next >].

Add Printer Wizard starts.

N Click [Finish].

Installation is complete. If installation is successful, the icon of the printer connected to the “USB001” port is added to the [Printers] window.

Note

❒ The number after “USB” varies depending on the number of printers con-

nected.

❒ It is not necessary to reinstall USB Printing Support when connecting a dif-

ferent printer via USB interface when USB Printing Support is installed.

❒ After installing USB Printing Support, if the printer driver is not installed,

follow the plug-and-play instructions of the printer.

❒ Install the printer driver from the CD-ROM provided with the printer.

Preparing for Printing

Windows 2000 - USB

Important

❒ Installing a printer driver requires Administrators permission. Log on using

an account that has Administrators permission.

If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB” port is added to the [Printers] window.

If the printer driver is not installed, follow the plug-and-play instructions of the printer to install it from the CD-ROM provided.

A Check that the power of the printer is off. B Connect the printer and computer using the USB cable.

Connect the USB cable firmly.

C Turn on the power of the printer.

Found New Hardware Wizard starts, and USB Printing Support is installed automatically.

D In the Found New Hardware Wizard display, click [Search for a suitable driver

for my device [recommended]], and then click [Next >].

E Select the [Specify location] check box, and then click [Next >]. F Insert the CD-ROM into the CD-ROM drive.

When Auto Run starts, click [Exit].

G Specify the location where the source files of the printer driver is stored.

If the CD-ROM drive is D, the source files of the printer driver are stored in the following location:

•RPCS

D:DRIVESRPCSWIN2K_XP(Language)DISK1

•PCL 5e

D:DRIVESPCL5EWIN2K_XP(Language)DISK1

•PCL 6

D:DRIVESPCL6WIN2K_XP(Language)DISK1

• PostScript 3

D:DRIVESPS3WIN2K_XP(Language)DISK1

H Check the printer driver location, and then click [OK]. I Click [Next >]. J Click [Finish].

If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB001” port is added to the [Printers]

window.

Installing the Printer Driver Using USB

Note

❒ To disable Auto Run, press the left {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

❒ The number after “USB” varies depending on the number of printers con-

nected.

Windows XP, Windows Server 2003 - USB

Important

❒ Installing a printer driver requires Administrators permission. Log on using

an account that has Administrators permission.

If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB” port is added to the [Printers] window.

The printer drivers can be installed from the CD-ROM provided with this printer. If the printer driver is not installed, follow the plug-and-play instructions of the

printer to install it from the CD-ROM provided.

A Check that the power of the printer is off. B Connect the printer and computer using the USB cable.

Connect the USB cable firmly.

C Turn on the power of the printer.

Found New Hardware Wizard starts, and USB Printing Support is installed automatically.

D In the Found New Hardware Wizard display, click [Search for a suitable driver

for my device [recommended]], and then click [Next >].

E Insert the CD-ROM into the CD-ROM drive.

If Auto Run starts, click [Cancel], and then [Exit].

F Select the [Include this location in the search] check box under [Search for the best

driver in these location], and then click [Browse] to select the printer driver lo-

cation.

If the CD-ROM drive is D, the source files of the printer driver are stored in the following location:

•RPCS

D:DRIVESRPCSWIN2K_XP(Language)DISK1

•PCL 5e

D:DRIVESPCL5EWIN2K_XP(Language)DISK1

•PCL 6

D:DRIVESPCL6WIN2K_XP(Language)DISK1

• PostScript 3

D:DRIVESPS3WIN2K_XP(Language)DISK1

Preparing for Printing

G Check the printer driver location, and then click [Next >]. H Click [Continue].

I Click [Finish].

If installation is successful, the icon of the printer connected to the “USB001” port is added to the [Printers and Faxes] window.

Note

❒ To disable Auto Run, press the left {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

❒ The number after “USB” varies depending on the number of printers con-

nected.

Troubleshooting USB

Problem Solutions

The printer is not recognized automatically.

Windows has already configured the USB settings.

Turn off the power of the printer, reconnect the USB cable, and then turn it on again.

Open Windows' Device Manager, and then, under [Univer- sal Serial Bus controllers], remove any conflicting devices. Conflicting devices have a [!] or [?] icon by them. Take care not to accidentally remove required devices. For details, see Windows Help.

When using Windows 2000/XP or Windows Server 2003, an erroneous device is displayed under [USB Controller] in the [Device Manager] dialog box.

Windows ME and the printer cannot be connected.

Download USB Printing Support from the supplier's website.

Search the model name you use on the supplier's website, and download USB Printing Support.

Printing with Parallel Connection

To use a printer connected using a parallel interface, click [LPT1] when installing the printer driver.

Installing the PCL or RPCS Printer Driver

Important

❒ To install this printer driver under Windows 2000/XP Professional, Windows

Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers]. E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Click [Next >]. H Select the [Printer Name] check box to select the printer models you want to

use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

J Check that [LPT1:] is shown in [Port:]. K Select the [Default Printer] check box to configure the printer as default. L Click [Finish].

The printer driver installation starts.

Preparing for Printing

M After the installation is completed, select one of the options to restart the

computer either now or later, and then click [Finish].

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See p.50 “If a Message Appears during Installation”.

Installing the PostScript 3 Printer Driver (Windows 95/98/Me)

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >]. F Click [Local Printer], and then click [Next >].

A dialog box for selecting the printer manufacturer and model name appears.

G Select the name of the printer whose driver you want to install, and then

click [Next >].

H In the [Available ports:] box, click [Printer Port], and then click [Next >]. I Change the printer name if you want, and then click [Next >].

Select the [Yes] check box to configure the printer as default.

J Specify whether or not to print a test page, and then click [Finish]. K Restart the computer to complete installation.

Printing with Parallel Connection

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Installing the PostScript 3 Printer Driver (Windows 2000)

Important

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >]. F Click [Local printer], and then click [Next >].

A dialog box for selecting the printer manufacturer and model name appears.

G Select [LPT1] at the [Printer Port] dialog box, and then click [Next >]. H Select the name of the printer whose driver you want to install, and then

click [Next >].

I Select whether or not to share the printer, and then click [Next >]. J Specify whether or not to print a test page, and then click [Finish].

The printer driver installation starts.

K Restart the computer to complete installation.

Preparing for Printing

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)

Important

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PostScript 3 Printer Driver].

Add Printer Wizard starts.

E Click [Next >]. F Click [Local printer attached to this computer], and then click [Next >]. G Select the port you want to use, and then click [Next >].

A dialog box for selecting the printer manufacturer and model name appears.

H Select the name of the printer whose driver you want to install, and then

click [Next >].

I Click [Close] to close the [Printer Port] dialog box. J Click [Next >]. K Change the printer name if you want, and then click [Next >]. L Specify whether or not to print a test page, and then click [Finish].

The printer driver installation starts.

M Restart the computer to complete installation.

Printing with Parallel Connection

Note

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ The printer driver with the selected language will be installed. The English

printer driver is installed when the following language is selected: Cestina, Magyar, Polski, Portugues, Suomi.

❒ A User Code can be set after the printer driver installation. For information

about User Code, see the printer driver Help.

Preparing for Printing

If a Message Appears during Installation

Message number 58 or 34 indicates the printer driver cannot be installed using Auto Run. Install the printer driver using [Add Printer] or [Install Printer].

For Windows 95/98/Me, Windows 2000 and Windows NT 4.0:

A On the [Start] menu, point to [Settings], and then click [Printers]. B Double-click the Add Printer icon. C Follow the instructions in Add Printer Wizard.

Note

❒ If the printer driver is on a CD-ROM, the location of the RPCS printer driv-

er is either DRIVERSRPCSWIN9X_ME, or DRIVERSRPCSWIN2K_XP. If the installer starts, click [Cancel] to quit.

For Windows XP Professional and Windows Server 2003:

A On the [Start] menu, click [Printers and Faxes]. B Click [Add a printer]. C Follow the instructions in Add Printer Wizard.

Note

❒ If the printer driver is on a CD-ROM, the location of the RPCS printer driv-

er is DRIVERSRPCSWIN2K_XP. If the installer starts, click [Cancel] to quit.

For Windows XP Home Editions:

A On the [Start] menu, click [Control Panel]. B Click [Printers and Other Hardware]. C Click [Printers and Faxes]. D Click [Install Printer]. E Follow the instructions in Add Printer Wizard.

Note

❒ If the printer driver is on a CD-ROM, the location of the RPCS printer driv-

er is \DRIVERS\RPCS\WIN2K_XP. If the installer starts, click [Cancel] to quit.

Making Option Settings for the Printer

Make option settings for the printer using the printer driver when bidirectional communication is disabled.

Reference

For details about making option settings for the printer, see p.52 “If Bidirectional Communication is Disabled”.

Conditions for Bidirectional Communication

Bidirectional communication allows information about paper size and feed direction settings to be automatically sent to the printer. You can check printer status from your computer.

• Bidirectional communication is supported by Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0.

• If you use the RPCS printer driver and bidirectional communication is enabled under Windows 2000, the [Change Accessories] tab is unavailable.

Note

❒ The RPCS printer driver supports bidirectional communications and updates

the printer status automatically.

❒ The PCL printer driver supports bidirectional communications. You can up-

date printer status manually.

❒ The PostScript 3 printer driver does not support bidirectional communica-

tions.

To support bidirectional communication, the following conditions must be met:

❖ When connected with parallel cables

• The computer must support bidirectional communication.

• The printer must support bidirectional communication.

• The interface cable must support bidirectional communication.

• The printer must be connected to the computer using the standard parallel

cables and parallel connectors.

• Under Windows 2000, [Enable bidirectional support] must be selected, and

[Enable printer pooling] must not be selected on the [port] tab with the RPCS printer driver.

❖ When connected with the network

• The printer must support bidirectional communication.

• SmartDeviceMonitor for Client included on the CD-ROM must be in-

stalled, and TCP/IP must be used.

• Under Windows 2000, [Enable bidirectional support] must be selected, and

[Enable printer pooling] must not be selected on the [port] tab with the RPCS printer driver.

Preparing for Printing

• In addition to the above, one of the following conditions must also be met:

• The SmartDeviceMonitor for Client port and the TCP/IP protocol must be used.

• The standard TCP/IP port must be used without changing the default port name (for Windows 2000/XP and Windows Server 2003).

• Microsoft TCP/IP print IPv4 address must be specified for use (for Windows NT 4.0).

• IPP port name must include the IPv4 address when using the IPP protocol.

❖ When connected with USB

The printer must be connected to the computer's USB port using the USB interface cable. The computer must support bidirectional communication.

Note

❒ Install SmartDeviceMonitor for Client from the CD-ROM provided.

If Bidirectional Communication is Disabled

Set up option settings when bidirectional communications are disabled.

Important

❒ Under Windows 2000/XP and Windows Server 2003, Manage Printers per-

mission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member.

❒ Under Windows NT 4.0, Full Control permission is required to change the

printer properties in the [Printers] folder. Log on as an Administrators or Pow- er Users group member.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties]. D Click the [Change Accessories] tab.

If options in the [Change Accessories] tab are disabled, bidirectional connection is enabled. In this case, no change is necessary for option settings.

If you are using the RPCS printer driver, click the [Change Accessories] tab.

If you are using the PS printer driver, click the [Device Settings] tab.

E Select options installed from the [Option] area, and then make the necessary

settings.

F Select the total amount of the memory in [Total memory:], when the optional

SDRAM module is added.

Making Option Settings for the Printer

G Under [Paper source tray settings:], click and highlight the tray to be used, and

then select the appropriate size, position, and type for the tray. Select the [Tray locking] check box to exclude the tray from the targets of automatic tray selection.

H Click [OK] to close the printer properties dialog box.

Preparing for Printing

2. Setting Up the Printer Driver

PCL - Accessing the Printer Properties

Windows 95/98/Me - Accessing the Printer Properties

There are two methods to open the printer properties dialog box.

Making Printer Default Settings

To make the printer default settings, open the printer properties dialog box from the [Printers] window.

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties]. D Make the necessary settings, and then click [OK].

Note

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

Reference

For details about settings, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 95/98/Me.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Proper-

ties].

The printer properties dialog box appears.

Setting Up the Printer Driver

C Make the necessary settings, and then click [OK]. D Click [OK] to start printing.

Note

❒ The procedure to open the printer properties dialog box may vary depend-

ing on the application. For details, see the manuals provided with the application you use.

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details about settings, see the printer driver Help.

Windows 2000 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details about settings, see the printer driver Help.

PCL - Accessing the Printer Properties

Making Printer Default Settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about settings, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 2000.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list. C Make the necessary settings, and then click [Print] to start printing.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary de-

pending on the application. For details, see the manuals provided with the application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details about settings, see the printer driver Help.

Setting Up the Printer Driver

Windows XP, Windows Server 2003 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details about settings, see the printer driver Help.

Making Printer Default Settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

PCL - Accessing the Printer Properties

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about settings, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list, and then click

[Preferences].

C Make the necessary settings, and then click [Print] to start printing.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary de-

pending on the application. For details, see the manuals provided with the application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details about settings, see the printer driver Help.

Windows NT 4.0 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

Setting Up the Printer Driver

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details about settings, see the printer driver Help.

Making Printer Default Settings - Default

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Document Defaults...].

The [Default] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about settings, see the printer driver Help.

PCL - Accessing the Printer Properties

Making Printer Settings from an Application

You can make printer settings for a specific application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Proper-

ties].

The printer properties dialog box appears.

C Make the necessary settings, and then click [OK]. D Click [OK] to start printing.

Note

❒ The procedure to open the printer properties dialog box may vary depend-

ing on the application. For details, see the manuals provided with the application you use.

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details about settings, see the printer driver Help.

Setting Up the Printer Driver

RPCS - Accessing the Printer Properties

Windows 95/98/Me - Accessing the Printer Properties

There are two dialog box types of the printer properties dialog box.

“Multi-tab” is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help.

❖ Multi-tab

This dialog box type is designed for users who often change print settings to perform various printing operations.

❖ Custom Setting

This dialog box type is designed for users who rarely change print settings. This type of dialog box may vary depending on the installed options.

Making Printer Default Settings

To make the printer default settings, open the printer properties dialog box from the [Printers] window.

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

When you open the printer properties dialog box initially after installing the RPCS printer driver, a confirmation message appears. After clicking [OK], the printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

Reference

For details about settings, see the printer driver Help.

RPCS - Accessing the Printer Properties

Making Printer Settings from an Application

You can make printer settings for a specific application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name:] list, and then click [Proper-

ties...].

The printer properties dialog box appears.

C Make the necessary settings, and then click [OK]. D Click [OK] to start printing.

Note

❒ The procedure to open the printer properties dialog box may vary depend-

ing on the application. For details, see the manuals provided with the application you use.

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details about settings, see the printer driver Help.

Windows 2000 - Accessing the Printer Properties

This describes how to launch printer driver's properties.

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

Setting Up the Printer Driver

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

When you open the printer properties dialog box initially after installing the RPCS printer driver, a confirmation message appears. After clicking [OK], the printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details about settings, see the printer driver Help.

Making Printer Default Settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about settings, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

RPCS - Accessing the Printer Properties

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list. C Make the necessary settings, and then click [Print] to start printing.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary de-

pending on the application. For details, see the manuals provided with the application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details about settings, see the printer driver Help.

Windows XP, Windows Server 2003 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

When you open the printer properties dialog box initially after installing the RPCS printer driver, a confirmation message appears. After clicking [OK], the printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Setting Up the Printer Driver

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details about settings, see the printer driver Help.

Making Printer Default Settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about settings, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list. C Make the necessary settings, and then click [Print] to start printing.

RPCS - Accessing the Printer Properties

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary de-

pending on the application. For details, see the manuals provided with the application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details about settings, see the printer driver Help.

Windows NT 4.0 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

When you open the printer properties dialog box initially after installing the RPCS printer driver, a confirmation message appears. After clicking [OK], the printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details about settings, see the printer driver Help.

Setting Up the Printer Driver

Making Printer Default Settings - Default

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Document Defaults...].

The [Default] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about settings, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Proper-

ties].

The printer properties dialog box appears.

C Make the necessary settings, and then click [Apply]. D Click [OK] to start printing.

RPCS - Accessing the Printer Properties

Note

❒ The procedure to open the printer properties dialog box may vary depend-

ing on the application. For details, see the manuals provided with the application you use.

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details about settings, see the printer driver Help.

Setting Up the Printer Driver

PostScript 3 - Setting Up for Printing

Windows 95/98/Me - Accessing the Printer Properties

There are two methods to open the printer properties dialog box.

Making Printer Default Settings

To make the printer default settings, open the printer properties dialog box from the [Printers] window.

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

Reference

For details about settings, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name...] list, and then click [Proper-

ties...].

The printer properties dialog box appears.

C Make the necessary settings, and then click [OK].

PostScript 3 - Setting Up for Printing

D Click [OK] to start printing.

Note

❒ The procedure to open the printer properties dialog box may vary depend-

ing on the application. For details, see the manuals provided with the application you use.

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details about settings, see the printer driver Help.

Windows 2000 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details about settings, see the printer driver Help.

Setting Up the Printer Driver

Making Printer Default Settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about settings, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list. C Make the necessary settings, and then click [Print] to start printing.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary de-

pending on the application. For details, see the manuals provided with the application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details about settings, see the printer driver Help.

PostScript 3 - Setting Up for Printing

Windows XP, Windows Server 2003 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details about settings, see the printer driver Help.

Making Printer Default Settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Setting Up the Printer Driver

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about settings, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list. C Make the necessary settings, and then click [Print] to start printing.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary de-

pending on the application. For details, see the manuals provided with the application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details about settings, see the printer driver Help.

PostScript 3 - Setting Up for Printing

Windows NT 4.0 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears .

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details about settings, see the printer driver Help.

Making Printer Default Settings - Default

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Document Defaults...].

The [Default] dialog box appears.

Setting Up the Printer Driver

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details about settings, see the printer driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name:] list, and then click [Proper-

ties].

The printer properties dialog box appears.

C Make the necessary settings, and then click [OK]. D Click [OK] to start printing.

Note

❒ The procedure to open the printer properties dialog box may vary depend-

ing on the application. For details, see the manuals provided with the application you use.

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details about settings, see the printer driver Help.

Mac OS - Setting Up for Printing

Making Paper Settings from an Application

A Open the file you want to print.

PostScript 3 - Setting Up for Printing

B On the [File] menu, click [Page Setup]. C Check that the printer you want to use is displayed in [Printer:], and then se-

lect the paper size you want to use in [Paper:].

Under Mac OS X, select the paper size in [Paper Size].

If the printer you want to use is not displayed in [Printer:], select the printer you want to use.

D Configure the settings, and then click [OK].

Reference

The [Page Setup] dialog box varies depending on the application you use. For details, see the manuals provided with the Mac OS.

Setting up for Printing from an Application

A Open the file you want to print. B On the [File] menu, click [Print]. C Check that the printer is selected in the [Printer] list, and then make the

printer settings.

D Configure the settings, and then click [OK].

Setting Up the Printer Driver

3. Other Print Operations

Printing a PDF File Directly

You can send PDF files directly to this printer for printing, without having to open a PDF application.

Important

❒ The function can be used with genuine Adobe PDF files only.

❒ This function supports version 1.3, 1.4, 1.5, and 1.6 PDF files.

❒ PDF files created using the transparency function of PDF version 1.4 cannot

be printed.

❒ PDF files created using Crypt Filter and/or the 16bit color image function of

PDF version 1.5 cannot be printed.

❒ PDF version 1.6 exclusive functions are not compatible.

❒ Some types of High Compression PDF files may not be printed. Consult your

sales representative about the supported file types.

Note

❒ Paper size errors may occur when printing on custom size paper.

Printing Method

The following procedures explain the two methods of direct PDF printing - using DeskTopBinder Lite or by entering commands.

Using DeskTopBinder Lite

Installing DeskTopBinder Lite

Follow the procedure below to install DeskTopBinder Lite.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Select an interface language, and then click [OK]. D Click [DeskTopBinder - SmartDeviceMonitor for Client] , and then click [Next >]. E Follow the instructions on the display to install DeskTopBinder Lite.

If you are required to restart the computer after installing DeskTopBinder Lite, restart the computer and continue the configuration.

Other Print Operations

Note

❒ Auto Run may not work under certain operating system settings. In this

case, launch “Setup.exe” located on the CD-ROM root directory.

DeskTopBinder Lite Enhancements

Follow the DeskTopBinder Lite enhancement procedure to print PDF files directly.

A On the [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features

Wizard].

B When [Extended Features Wizard] appears, select [Start], and then click [Next>]

repeatedly until the [Printing Function3] screen appears.

C On the [Printing Function3] screen, click [Add...] to display [PDF Direct Print Prop-

erties].

D Select the driver for this printer, click [OK], and then click [Next>] repeatedly

until [Finish] is displayed.

Click [Finish].

Function Palette

The Function palette contains buttons for functions that are already configured through DeskTopBinder Lite enhancement. Using these buttons, you can print Windows files, preview printouts, convert images, and register scanners for documents without having to open DeskTopBinder Lite. You can also use these functions simply by dragging a target file to the button corresponding to the required function and dropping it there.

A Right-click the icon that is added to the task bar, and then click [Properties...]

to display the Properties screen.

B Click the [Contents] tab, select the [PDF Direct Print] check box at the center,

and then click [OK].

The [Properties] screen closes and the [PDF Direct Print] icon is added to the palette.

PDF Direct Printing

Use the method below to print PDF files directly.

A Drag the PDF file you want to print to the PDF Direct Printing icon in the

palette and drop it there.

B [Output File List - PDF Direct Print] is displayed.

Highlight the PDF you want to print, and then click [OK].

The PDF file is printed.

Printing a PDF File Directly

Printing PDF Password-Protected Documents

Follow the procedure below to print password-protected PDF files.

A In the Windows [Start] menu, click [Programs], [DeskTopBinder], and [Extended

Features Wizard].

B When [Extended Features Wizard] appears, select [Start], and then click [Next>]

repeatedly until the [Printing Function3] screen appears.

C On the [Printing Function3] screen, click [Properties] to display [PDF Direct Print

Properties].

D Select the [Use PDF Password] check box at the bottom right of the screen, and

then click [OK].

Click [Next>] repeatedly until [Finish] appears.

Click [Finish] to close the [Extended Features Wizard] screen.

E Move the PDF file you want to print to the PDF Direct Printing icon on the

palette using a drag-and-drop operation.

F [Output File List - PDF Direct Print] is displayed.

Select the PDF file you want to output to make it reverse video, and then click [OK].

G The [PDF Direct Print Properties] screen opens.

Enter the password for the PDF file you want to print in the [PDF password:] field at the bottom right of the screen, and then click [OK].

The password-protected PDF file is printed.

Important

❒ Before printing a password-protected PDF file, perform one of the follow-

ing:

• Enter the PDF password in the PDF Direct Printing Properties screen

• Specify a PDF password by selecting [PDF: Change PW] in the [PDF Menu] menu on the control panel of this printer.

❒ If a [PDF Group PW] for the [PDF Menu] menu is assigned to either DeskTop-

Binder Lite or the control panel of this printer, a same group password needs to be assigned to the other.

Other Print Operations

PDF Direct Print Properties

1. Setting name:

Displays the plug-in configuration name (up to 63 single byte characters)

2. Change Icon...

Change the icon displayed on the tool bar.

3. Printer:

Displays a list of RPCS drivers that support PDF direct printing.

4. Duplex

Print on both sides of sheets.

5. Layout

Print multiple pages on a single sheet.

6. Punch

Punch holes in output sheets.

7. Staple

Staple together output sheets.

8. Display this dialog box before

printing

Appears in PDF direct printing mode if this check box is selected.

13 14

AQV703S

9. Orientation:

Specify the original's orientation.

10. Number of copies

Specify the number of copies to print.

11. Collate

Use to sort prints.

12. Range:

Specify the print area on each page.

13. Resolution:

Specify a print resolution.

14. PDF password:

If the PDF file is password-protected, enter the password in this field. Otherwise, the file cannot be printed.

15. Group password:

If a group password is assigned to DeskTopBinder Lite and this printer, enter the group password in this field. Otherwise, printing cannot start.

Printing a PDF File Directly

Using Commands

Under Windows and UNIX, you can print PDF files directly, using commands such as “ftp” “sftp” and “lpr”.

Reference

For details about printing using commands under Windows, see p.251 “Printing Files Directly from Windows”.

For details about UNIX commands, see UNIX Supplement.

Other Print Operations

Unauthorized Copy Control

You can embed patterns and text under printed text to prevent unauthorized copying of the document. Unauthorized Copy Control consists of two functions:

[Data security for copying] and [Mask type:].

Important

❒ This function is designed to discourage copying of confidential documents; it

does not prevent unauthorized use of information.

Opening the Unauthorized Copy Control Window

A In the RPCS printer driver, open the [Printing Preference...] window. B Click [Add/Change Custom Settings...]. C Select the [Unauthorized copy...] check box. D Click [Control Settings...]. E A confirmation message appears. Click [OK].

The Unauthorized Copy Control window appears.

Note

❒ For details, see the printer driver Help.

Using [Data security for copying]

You can embed a pattern by setting it in the printer driver.

❖ Setting [Data security for copying] in the printer driver

• Select the [Data security for copying] checkbox. You can also enter the text in the [Text:] box.

• You cannot select the [Mask type:] checkbox at the same time.

• To print a document protected by gray overprint, the printer must be set up correctly. Consult an administrator.

❖ Printing a document using [Data security for copying]

Cop

ing

n y p

Unauthorized Copy Control

No Copy

g No Copying No ing No Copying N ying No Copying pying No Copyin opying No Copyin

opying No Copyi

1. The pattern and text you have set

is printed.

No Cop

AJL030S

3. The document is blanked by gray

overprint.

2. The document is copied in copi-

ers/multifunction machines which the supplier's optional Copy Data Security unit is installed.

Note

❒ When printing a document that is set with [Data security for copying], the print-

er does not require the optional Copy Data Security unit to be installed. The Copy Data Security unit is required when copying or storing a document protected by gray overprint.

❒ Only the RPCS printer driver is supported.

❒ You cannot partially embed a pattern and text in a document.

❒ Use 182 × 257 mm (7

❒ Use ordinary or recycled paper of at least 70% whiteness.

❒ Duplex printing may interfere with this function as a result of text and pat-

terns being visible through the paper.

❒ The optional Copy Data Security Unit is for the supplier's copiers/multifunc-

tion machines. It cannot be installed on this printer.

/4 × 101/2 in.) or larger paper.

Reference

For details about setting [Data security for copying], see the printer driver Help.

Copy

pying

n yi py

Other Print Operations

Using [Mask type:]

You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying.

❖ Setting [Mask type:] in the printer driver

• Select a pattern from [Mask type:], and then enter text in the [Text:] box.

Note

❒ You can set only [Text:], but [Mask type:] and [Text:] must be set together.

❖ Printing a document using [Mask type:]

No g No Copyin ng No Copying N

ing No Copying N ying No Copying pying No Copyin opying No Copyi

Copying No Copyi

No Cop

1. The pattern and text you have set

is printed palely.

2. The document is copied in copi-

ers/multifunction machines.

No Co g No Copying ng No Copying N

ing No Copying

pying No Copying

pying No Copyin opying No Copyi

ying No Cop

No Co

AJL031S

3. The pattern and text you have set

appear clearly.

Unauthorized Copy Control

Note

❒ Only the RPCS printer driver is supported.

❒ You cannot partially embed patterns and text strings in a document.

❒ To make the embedded pattern clear, set the character size at least 50 pt (pref-

erably 70 to 80 pt) and character angle to between 30 and 40 degrees.

❒ Printing with background patterns and text may be slower than normal print-

ing.

Reference

For details about setting [Mask type:], see the printer driver Help.

Important Notice

• The supplier does not provide warranty regarding the appearance of print patterns and other copy protection features. The appearance of the print patterns and the performance of Unauthorized Copy Control may vary depending on the quality of paper used and the printer model and settings.

• The supplier takes no responsibility for any damages sustained in connection with use of or inability to make use of Unauthorized Copy Control print patterns.

Other Print Operations

Using Keys

This section describes configuration using the display panel on the initial screen.

AQV250S

1. {Menu} Key

Press this key to make and check the current printer settings.

2. Panel Display

Shows the current status of the printer and error messages.

3. {On Line} Key

Press this key to switch the printer between online and offline.

4. {Job Reset} Key

When the printer is online, press this key to cancel any ongoing print job.

5. {Form Feed} Key

If the printer is offline, press this key to print all the data left in the printer's input buffer.

This does not work if the printer is online.

6. Power Indicator

Is on when the printer power is on. Is off when the power is off or when the

printer is in Energy Saver mode.

7. Alert Indicator

Blinks or lights up whenever any printer error occurs. A message describing the cause of the error also appears on the panel display.

8. Data In Indicator

Blinks while the printer is receiving data from a computer.

Is on if there is data to be printed.

9. {q Enter} Key

Press this key to execute menu items selected on the panel display.

Press this key to clear some errors.

10. {U} {T} Keys

Use these keys to increase or decrease values on the panel display when making settings.

11. {Escape} Key

Press this key to return to the previous condition on the panel display.

Ricoh AFICIO SP 8100DN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Important

Caution:

Trademarks

Manuals for This Printer

Description for the Specified Model

How to Read This Manual

Symbols

TABLE OF CONTENTS

1. Preparing for Printing

Quick Install

Confirming the Connection Method

Network Connection

Using this printer as the Windows printing port

Using as a network printer

Local Connection

Using the SmartDeviceMonitor Port

Installing DeskTopBinder-SmartDeviceMonitor for Client

Installing the PCL or RPCS Printer Driver (TCP/IP)

Installing the PCL or RPCS Printer Driver (IPP)

Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP)

Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)

Installing the PostScript 3 Printer Driver (Windows 2000 - IPP)

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - TCP/IP)

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - IPP)

Changing the Port Settings for SmartDeviceMonitor for Client

Windows 95/98:

Windows 2000/Windows NT 4.0:

Windows XP, Windows Server 2003:

Using the Standard TCP/IP Port

Installing the PCL or RPCS Printer Driver

Installing the PostScript 3 Printer Driver (Windows 2000)

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)

Using the LPR Port

Installing the PCL or RPCS Printer Driver

Installing the PostScript 3 Printer Driver (Windows 2000)

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)

Using as the Windows Network Printer

Installing the PCL or RPCS Printer Driver

Installing the PostScript 3 Printer Driver (Windows 95/98/Me)

Installing the PostScript 3 Printer Driver (Windows 2000)

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)

Using as the NetWare Print Server/Remote Printer

When using the PostScript 3 Printer Driver

Form Feed

Banner Page

Printing after Resetting the Printer

Installing the Printer Driver Using USB

Windows Me - USB

Windows 2000 - USB

Windows XP, Windows Server 2003 - USB

Troubleshooting USB

Printing with Parallel Connection

Installing the PCL or RPCS Printer Driver

Installing the PostScript 3 Printer Driver (Windows 95/98/Me)

Installing the PostScript 3 Printer Driver (Windows 2000)

Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)

If a Message Appears during Installation

Making Option Settings for the Printer

Conditions for Bidirectional Communication

If Bidirectional Communication is Disabled

2. Setting Up the Printer Driver

PCL - Accessing the Printer Properties

Windows 95/98/Me - Accessing the Printer Properties

Making Printer Default Settings

Making Printer Settings from an Application

Windows 2000 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Making Printer Default Settings - Printing Preferences

Making Printer Settings from an Application

Windows XP, Windows Server 2003 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Making Printer Default Settings - Printing Preferences

Making Printer Settings from an Application

Windows NT 4.0 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties